Beganunder the leadership of the Honorable Judge John C. Uhler, in 2000 Purpose: the systems issues that negatively impact Review on the truant population and to create county- wide protocol for addressing these concerns. 2009: Judge Uhler promotes to York County Bar Foundation’s Public Service committee 2009/10: United Way, Women’s Giving Circle & Bar Foundation members strategically plan 2010: United Way/YorkCount’s Stay in School Report provides justification for TPI Director HireDirector with funds from: York County Bar Foundation (plus office space); Women’s Giving Circle; Donley Foundation; Rehmeyer Trust 2010: Truancy Summit/Strategic Planning 2011: United Way absorbs TPI as a program Toreduce the truant population of York County by establishing a protocol for improved communication and collaboration, instituting a consistent response to this issue, and initiating interventions. This collaboration applies to the interaction between families, schools, agencies, service providers and the court. I nmonitoring and documenting the frequency and type of absences, the school district will meet the following requirements within the outlined time frames: a.Prior to the first written notice being sent, the school district will have contact with the parent via telephone, conference, and/or home visit. b. No later than five days following the return from an absence of any type, a student must present an appropriate written excuse. c. Within eight days of the student being lawfully absent, the district will send a written notice documenting the absence with the stipulation that if the pattern continues, the child will be required to bring the York County doctor’s excuse with them upon return to school for any future absences. d. After twelve days of absence, tardies, and unlawful early dismissals, the school district will send written notice to the parent that the child is required to bring a doctor’s note back to school with them for all absences. e. All students absent for three or more consecutive days are required to have a doctor’s excuse upon return. f. Prior to the fourth unlawful absence, the school will set up a meeting with the student and family to create a Truancy Elimination Plan. If the school does not hear from the parents within two weeks regarding the scheduling of a meeting, the school will create a TEP with student. School will send the TEP to the parents for their review and to sign. York County School District Truancy Elimination Plan Name of School: ______________________________________ Date: Student’s Name: D.O.B.: ___________________________ Student’s Address: Special Needs: M or F: __________ Race: __________________ Language barrier? If so, what language?________________ Health Concerns: Child resides with: ____________________________________ Relationship: ______________________ Name/Address of Mother: ____________ Mother’s phone – Home_____ Work_______ Cell________ Name/Address of Father: _______________ Father’s phone – Home_______ Work_______ Cell_______ Name and birth dates of other child(ren) in this family (state if living at home): ___________________________ Parental explanation for truancy: __________________ Student explanation for truancy: ________ Dates phone calls made to parents: ___________ Dates of other meetings with parents: ____ Days missed this year:___________. Excused: _______ Unlawful: ________, Suspensions: ________ Official Notice date: ______ Doctor letter date(s): ___________________________ Other letter(s) date(s): ____________________________________ Citation(s) date(s): _____________________________________________ History of absences (totals) Grade: 1_____ 2_____ 3_____ 4_____ 5_____ 6_____ 7______ 8______ 9______ 10______ 11______ 12______ Student’s strengths: ________________________________________________________ Describe specific school problems: Behavior, academic, etc. ________________________________________________________ Has child had evaluation, Psychological, education or other? (circle) Yes No Date, type, reason for evaluation ________________________________________________________ Goal: To increase school attendance/reduce drop-out for Student Will: Go to bed earlier Wake up earlier Set 2nd alarm clock Lay out clothing evening prior Walk with a friend to school/get a ride Make teacher aware of bullying/other problems Parent Will: Make sure child is in bed earlier Take child to doctor when they are ill Make school aware if having problems getting the child to go to school Bring child in to office when they are late Enforce consequences at home Make arrangements for child to get a ride School Will: Be available to meet with all parties involved if changes need to be made Be open to family’s suggestions and answer questions Keep the family updated regarding the child’s attendance Consequences for Non-compliance Fines Failing Grades Possible referral to Children and Youth Services Benefits for Compliance Good Education Positive Social Interaction Good habits that will last into adulthood and create a successful future Date for follow up meeting:______________________ This plan was created collaboratively to assist the student in improving attendance, to enlist the support of parent/guardian and to document the schools attempts to provide resources to promote student success. Signatures Student Date_________________ Parent/Guardian Date_________________ School Official Date_________________ Other Date_________________ Failure to comply with the truancy elimination plan by the student and/or family may result in outside agency involvement and possible court action. Copy to: Parent Cumulative File CYS Follow Up Meeting(s) Outcomes: 1. 2. 3. Next Steps: 1. 2. 3. Signatures Student Date_________________ Parent/Guardian Date_________________ School Official Date_________________ Other Date_________________ g. Once four days of unexcused absences accumulate, the school district will process a first notice of unlawful absence sent via certified mail and regular mail. h. Any unlawful absences beyond the four days will result in a complaint being filed with the district justice with the complaints processed immediately after the occurrence, but no longer than five days following the absence. When receiving doctor’s excuses, school district personnel will ensure the following: a. An acceptable excuse is written on official office stationery and includes specific reason for the absence, target date for return to school, and the physician’s signature b. If an acceptable written doctor’s excuse is not received, school personnel will contact the doctor’s office manager to determine if there was a documented visit for treatment. c. Communicate through its representative to the School Safety and Attendance Committee the names of physicians not adhering to the established protocol. Ineliminating the clean slate practice, school district personnel will: Consider unlawful absences that a. have occurred in preceding years in calculating the number of unlawful days towards the citation process. b. Communicate attendance history to other school buildings and districts in the event of a move by forwarding a completed Student Attendance History Form Informationrelated to the truancy complaint will include the number of the second offense citation being issued. School district personnel will: a. Provide the district justice with a copy of the Attendance Hearing Checklist and provide as many materials referred to on this document as possible b. School districts will attend the Magisterial District Court hearing with a list of resources to which the family and student can be referred in lieu of fine, assuming family or student successfully completes alternative disposition. Refer to www.yorktruancyprevention.org for more information on what is available. Parent Name: Student Name: Student ID #: Hearing Date: July 20, 2010 Time: 11:00 AM Copy of the Trial Notice(s) Copy of the Fine Student Attendance Portfolio Copies of Excuse Cards Date of First Notice Letter: _______________ Copy of First Notice Letter Date of First Notice Reminder Letter: _______________ Copy of First Notice Reminder Letter Date of Doctor’s Excuse Letter: _______________ Copy of Doctor’s Excuse Letter Copy of Attendance Tracking Spreadsheet (respective student page) Copy of Handbook Signature Page Student Transcript Student Infraction List Copy of TEP (if previously completed) List of services/programs for the family/student for the Magisterial District Judge to consider, in lieu of fines if programs/services are completed. Please refer to www.yorktruancyprevention.org for information on services, programs, contact information, times, dates and locations. Notes: (parental correspondence, pertinent details/information, etc.) Verdict: Truant Not Truant No Show S chool districts will utilize all internal and community options to address the truancy, including submitting a Truancy Elimination Plan to Children and Youth Services, prior to filing for dependency School districts will designate an individual responsible for recording the following Early Warning Indicators in third, sixth and ninth grades: Number of students in each respective grade with four or more unexcused absences Number of students in each respective grade with three or more office referrals Number of students in each respective grade with a 65% or lower in English Number of students in each respective grade with a 65% or lower in math (Any student who has just one of these indicators is at risk of dropping out) Serviceproviders whose services are used as alternatives to fine or other sanctions will provide data on (as applicable): • Whether student/family showed up to the program • Did the student/family complete the program? • Number of unexcused absences prior to the program • Number of unexcused absences two weeks after completion of the program • Was the family referred to other interventions? Youth Court Alliance William Penn – York City Funded by PCCD Start training students September 14 Start YCA hearings November 9 Two additional sites Funded by York County Human Services Department Youth Court Alliance is an alternative program for truant 9th grade students who have the option of choosing Youth Court Alliance over a referral to the Magisterial District Court. Many people are intimidated by what is often a confusing and overburdened court system. The Youth Court Alliance will make sure that all parties affected will be a part of the process. Dispositions can include community service, jury duty, oral/written apologies, essays, social action or personal development. Benefits include empowering our youth to take an active role in their own rehabilitation by offering them an opportunity to take responsibility for their own actions. The process also educates our youth about the court system, about consequences of their actions and how these actions affected others, especially their own family and our community. The Process The truant student (youth) and their parent will receive an option letter from William Penn Senior High, stating they may choose Youth Court Alliance instead of a referral to the Magisterial District Court. If the youth and their parent choose Youth Court Alliance they will set up a meeting with the Intake Clerk to complete the intake process and set a date and time for their hearing. Proceedings will take place in Judge Haskell’s courtroom on half day Wednesdays. Once the hearing is over the youth and parent must agree to dispositions given by members of the jury. The youth and their parent will then be given a period of time in which the dispositions must be completed. Once the youth and their parent complete their disposition, the case is closed and the truancy referral to the Magisterial District Court will be discontinued. If the youth and their parent do not choose Youth Court Alliance, do not show up for their Youth Court Alliance hearing, or do not complete their disposition, the Magisterial District Court will proceed with the truancy referral. Check & Connect is an intensive mentoring and intervention program that pairs mentors with truant students to keep the students engaged in their education. The mentors build trust with students, advocate on their behalf and coordinate services for the students and their families. The mentor works with a caseload of students and families for at least two years and follows them from school to school. Students with patterns of unlawful absences are referred to the program by their schools or magisterial district judges. The program in the 2011-2012 school year will expand to accept 7th- and 8th-grade students at Hannah Penn Middle School. It was launched last school year for students in the Southwestern School District (grades 7, 8 and 9), Northeastern School District (grades 7, 8 and 9) and at Smith Middle School (grades 7 and 8) in the School District of the City of York. In total, 183 students have participated. The program is operated by Pennsylvania Counseling Services with funding and support from the York County Office of Children, Youth and Families. The York County Truancy Prevention Initiative, a program of the United Way of York County, helps coordinate the service with schools, judges, service providers and others. Wal-Mart Foundation (two at York City High, one at York City alternative school) New funding source, Southern Poverty Law Center (will see) Check &Connect is currently operating in the seventh, eighth and ninth (except for Smith Middle in York City) grades of three York County school districts. 83%, 81.8% and 84% of Check and Connect students in Southwestern, Northeastern and York City (respectively) demonstrated a decrease in their rate of Unexcused Absences for this school year after participating in the Check & Connect program. 74%,78.7% and 70% of Check and Connect students in Southwestern, Northeastern and York City (respectively) had 6 or less Unexcused Absences this year prior to participating in the program. This demonstrates that the York County Attendance Protocol, advocated and supported by the York County Truancy Task Force and the York County Truancy Prevention Initiative, is supporting the outcomes of the Check and Connect program. “It has been a pleasure working with York County because of its strict standard in referring students to the Check and Connect program at four unexcused absences, before the challenges preventing perfect attendance get too complicated.” Duane Miller, Vice President of Program Development, PA Counseling, Inc. Avg. Days Missed Before And After Check & Connect 10 9 8 7 6 5 Avg # of Days Before C & C Avg. # of Days After C & C 4 3 2 1 0 NESD SWSD YCSD -Smith MS Program Feedback from school, parents, youth & other partners "If it wasn't for my STEEDS teacher and you, no one would notice if I came to school. My mom wouldn't even notice."(8th grade male student) "Mrs. Welsh, I want to thank you for all your help this year. I really enjoyed the attendance class and appreciated the one on one time with my child. I have signed up for the class with my 2 older children as well." (Mother of 8th grade male student) "If it wasn't for you, I wouldn't have considered STEEDS for my son but you helped me navigate all my options first and gave me your honest opinion on what might help my son." (Mother of 7th grade male student) Her son had a long history of truancy and CYS involvement over several years. The child had many deficits in learning because they would often move around to avoid CYS and fines. The proper placement has been helpful in getting him to come to school while filling the gaps in learning. “It is so nice to know that you care and take the time to text me in the evening just to see if I made Key Club.” (9th grade female student) “I told the police to call you because you are more like my mom and easier to reach. But don’t worry, I am not in trouble.” (9th grade male student) You are really helping these families and opening up other options to assist them with getting their child to school.” (District Magistrate) that youth who drop out may Recognizing want to re-engage in their education but may not know how in the York County Libraries, to assess Located and refer youth to the appropriate next steps to completing their high school diploma or GED These are less “centers” but “office-hour opportunities” Have responded to some funding proposals, in particular one for strategic planning Key is getting the trust and confidence of those in the community who have dropped out Business Involvement – MENU/ PILOT Website – “center” Resources (bullying) MDJ alternatives to fines BLOGs (good news) Twitter Staffing YCA expansion AmeriCorps involvement Protocol – audits Data (process versus progress) The York County Truancy Preven2on Ini2a2ve is an ini2a2ve of the United Way of York County in partnership with the York County Bar Founda2on. Leigh Dalton Director of the York County Truancy Prevention Initiative United Way of York County o: 717.771.3802 c: 717.881.1721 f: 717.843.4082 The linked image cannot be displayed. The ﬁle may have been moved, renamed, or deleted. Verify that the link points to the correct ﬁle and location.