Get documents about "Brewster Athletics Booster Club
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- 9/8/2011
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Document Sample
Brewster
Athletics
Booster Club Proposal
March, 2011
Brewster Athletic Booster Club
Mission & Purpose
Mission
To ensure that all sports and activities can be funded so that students can
experience interschool competition, team play, and sportsmanship.
Purpose
The Boosters organization supports the Brewster Central School District Athletic
programs by raising funds purely from donations and fundraisers.
Sports Boosters bridges the funding gaps and could provide any of the
following based on need on an annual basis
Uniforms, supplies, equipment, facilities maintenance and improvements and
banners for the various teams as well as team specific needs like dinners,
apparel and awards as well as scholarships.
Support to supplement the districts scholarships to students who cannot pay
the league fees.
Brewster Athletic Booster Club
Top 10 reasons….
10) Create consistency across teams
9) Other school programs have been successful
8) Create network involving elementary athletes
7) Help teams raise money that may never have
done it before
6) Raise awareness
5) Because Lance Said So
4) Minimize future budget impacts on Athletics
3) Create school spirit
2) 501 (c) (3) funding source
1) RESTORE BREWSTER ATHLETICS
Brewster Athletic Booster Club
Building an organization
Structure
PrimaryFunding Sources
Governing laws
Brewster Athletic Booster Club
Organization
Brewster Athletics Booster Club will be
The
comprised of:
Board of Directors
Executive Board
Special Committees
Team Committees
Standing Committees
General Membership
Brewster Athletic Booster Club
BSF BCSD
Athletic High School
Director Principal
Brewster
Athletic
Booster Club
Board of Directors
Executive Board
Team Standing Special
Committees Committees Committees
General Membership
Brewster Athletic Booster Club
Donation Pools
Field Usage &
Membership Fundraising
Event Fees
Supplement Athletic
needs
Governing Laws
Create organization By-Laws
Review every Quarter for first year
Communicate & execute
Brewster Athletic Booster Club
Goals
Short Term
Rebuild Athletics Programs ~12-18 mos
Long Term
Self Sustaining program & project/event
based support
Brewster Athletic Booster Club
Booster Club Next Steps
Start Building Executive Team and Team
Committees utilizing coaches & their
parent contacts May
Finalize By-Laws June
Plan 1st event June
Build Marketing Materials July
Membership Drive Begins August 1st!
Brewster Athletic Booster Club
Examples
Brewster Athletic Booster Club
Team Committee
Brewster Varsity Ice Hockey Example
Brewster Athletic Booster Club
Team Committee
Team Committees Key Success Factor
Provides localized, Focused Support
Close to needs of the team
“Practical” use of funds
Self Sustaining
Can insure standards are being utilized
Ie Fundraising processes, apparel…
Brewster Athletic Booster Club
BSF – Ice Hockey
President
D. Bentson
Vice President Treasurer Special
S. Henderson (BSF) P. Vigliotti Committees
Dinner
Senior Night
Alumni Game
Brewster Athletic Booster Club
Steps to Success
Create Budget
Set Goals
Identify Action Plan
Execute Events
Fundraising Dinner & Auction
Family & Friends Drive
Sponsorship Drive
Localized Events – Chuck-a-puck, apparel…
Keep good records!
Brewster Athletic Booster Club
Goal
Brewster Varsity Hockey 2010-11 Options
Scenario 1 - No changes
Normal Expenses $ 5,015.00
School Deficit $ 8,779.00
$ 13,794.00
Per Player 21 $ 657.00
Scenario 2 - Trim Additional Items
Trim Varsity Pizza Party, Jerseys
Coach & Board Gifts $ (1,415.00)
Normal Expenses $ 3,870.00
School Deficit $ 8,779.00
$ 11,234.00
Per Player 19 $ 591.26
Scenario 3 - Trim Ice Time - 30 mins
30 Practice Slots @ 2:15 per week $ (2,688.00)
Normal Expenses $ 3,870.00
School Deficit $ 8,779.00
$ 9,961.00
Per Player 19 $ 524.26
Scenario 4 - Trim Both Add'l & Ice
Coach & Board Gifts $ (1,150.00)
30 Practice Slots @ 2:15 per week $ (2,688.00)
Normal Expenses $ 3,870.00
School Deficit $ 8,779.00
$ 8,811.00
Per Player 19 $ 463.74
Brewster Athletic Booster Club
Budget
Brewster Hockey Budget 2010-11
Team Fees Item Description
Team Equipment $ 740.00
Alumni Ice $ 430.00
Assistant Coach $ 2,750.00
Pizza Parties $ 400.00
Year End Dinner Cake & Dinner
Event Fees Team Gag gifts $ 120.00
Coaches Gifts $ 200.00
Board Gifts $ 75.00
Senior Events
Senior Night Plaques $ 300.00
Total Expenses $ 5,015.00
Ice Rental Tuesday $ 8,385.00
Thursday $ 7,525.00
Games @ 1.8 - $430 $ 7,869.00
Total Ice Hockey $ 23,779.00
School Budget 2010-11 $ 15,000.00
Net Ice Cost $ 8,779.00
Brewster Athletic Booster Club
Action Plan
Investigated a number of options:
Golf Outing
Fundraising Dinner
Sponsorship Drive
Friends & Family
Little Caesars Pizza Kits
Candy
Hockey night w/Danbury Whalers
Brewster Athletic Booster Club
Execution
August– Friends & Family $1,309
August- Sponsorship Drive $5,734
October – Fundraising Dinner $5,050
Total from Fundraising ~ $12,100
Parent Funded Gap $3,353
Brewster Athletic Booster Club
Breakdown
Fundraising
20 families - All but 4 families participated in some
way
Dinner 14/20 70%
Friends & Family 10/20 50%
Sponsorship 8/20 40%
*62 outside sponsors
9 families raised enough to cover their entire fee
7 raised more than 50% of their fee
Brewster Athletic Booster Club
Keep good records
1-Sep Starting Balance (Old Checking) 4,904.38 Petty Cash Received
7-Oct Stew Leonards $ 49.98 $ 4,854.40 Dinner Chuck A Puck $ 220.00
8-Oct Southeast Grill $ 1,555.00 $ 3,299.40 Dinner Hats $ 540.00
13-Oct Blankets (2009) $ 112.74 $ 3,186.66 Senior Gifts Other Clothing $ 149.00
14-Oct Decorations (Dinner) $ 135.20 $ 3,051.46 Dinner Senior Jersey $ 125.00
7-Nov Brewster Ice Arena $ 2,834.25 $ 217.21 Ice Closed Bank Account ($32.97) $ 33.00
1-Dec Jo Dee Hats $ 184.24 $ 32.97 Apparal Year End Dinner (63@10) $ 630.00
1-Sep Starting Balance New BSF Account $ - Total Petty Cash Received 2011 $ 1,697.00
1-Sep Deposit $ 770.00 $ 770.00 Donations
18-Sep Deposit $ 480.00 $ 1,250.00 Donations Expenses
16-Oct Deposit $ 8,055.00 $ 9,305.00 Donations Brewster PO - Stamps for Newsletters $ 44.00
1-Nov Deposit $ 225.00 $ 9,530.00 Donations Staples - Envelopes - Newsletters $ 16.92
22-Nov Deposit $ 3,679.72 $ 13,209.72 Donations Aversanos-Boys Pizza (Missing Receipt) $ 100.00
22-Nov D. Bentson (Helmet Stickers) $ 349.75 $ 12,859.97 Equipment 4Sons - Senior Plaques $ 75.00
22-Nov D. Bentson (Gatorade) $ 72.25 $ 12,787.72 Equipment 4Sons - Coaches Gift $ 25.00
6-Dec Deposit $ 473.00 $ 13,260.72 BIA - Name Plates $ 138.00
20-Dec Deposit $ 1,943.65 $ 15,204.37 Terri Ann Lisa (3 Flowers, Balloons) $ 70.00
22-Dec Dave Santini - Coaching Fee $ 1,400.00 $ 13,804.37 Coach Sue Henderson (Year end Board Gifts) $ 120.00
22-Dec D. Bentson (Gatorade) $ 72.30 $ 13,732.07 Equipment Boys Gag Gifts $ 73.00
31-Dec Fox-Bounced Check $ 277.10 $ 13,454.97 Boys Gag Gifts $ 17.46
31-Dec Fox-Bounced Check Fee $ 10.00 $ 13,444.97 Boys Gag Gifts $ 33.00
5-Jan Jo Dee Hats $ 323.41 $ 13,121.56 Apparal Senior Night T-Shirts (Rankin Sports) $ 339.50
10-Jan Deposit $ 713.15 $ 13,834.71 Less Expenses $ 1,051.88
24-Jan NYSHSHCA Fee $ 35.00 $ 13,799.71 Fees Net Proceeds for Deposit $ 645.12
24-Jan WRPDIIHL Fee $ 80.00 $ 13,719.71 Fees
25-Jan Deposit $ 308.00 $ 14,027.71
11-Feb Deposit $ 150.00 $ 14,177.71
$
11-Feb Shoreline (Blankets 2010-11) (Terri Ann Lisa) 98.62 $ 14,079.09 Senior Gifts
7-Mar Dave Santini - Coaching Fee $ 1,350.00 $ 12,729.09 Coach
7-Mar BIA $ 5,944.75 $ 6,784.34 Ice
15-Mar Ledley Food Service $ 1,500.00 $ 5,284.34 Year End Dinner
17-Mar Deposit (Petty Cash) $ 645.12 $ 5,929.46
17-Mar Donations $ 708.00 $ 6,637.46
Brewster Athletic Booster Club
Observations
8 key families participated of the 20
Each family needs to be given a personal goal
Individual fundraising key success
Not many “drivers” a lot willing to do whatever but not
organize event
Some would rather just write a check
Keep it simple!
Make sure to thank sponsors to build a following
BSF as Treasurer – Worked Great!
Brewster Athletic Booster Club
Request for Funding
Team Request Example
Brewster Athletic Booster Club
Team Budget
Scrimmages (2) $280 refs
New Away Uniforms ($90pp) $1,800
Pizza Party $300
Total $2,380
Total # Players - 20
Per Player Contribution ~$120.00 pp
Brewster Athletic Booster Club
Process
Get AD Approval on Items
Work with Booster Club on Fundraising
options
Set Plan & event dates
Work with Team Parents
Execute
Brewster Athletic Booster Club
Timelines
November
• Fall • Spring
Season • Winter Season
Season
August May
Brewster Athletic Booster Club
And…
Successful Not Successful
Every parent raises You get out of it
their share and what you put into it
then some Parents writer a
check
Money stays with Boosters and
team and used for supplement on an
next year as needed basis
