Handbookto a new year!
BELA Staff & Services Department Program Chair
Office Staff General Information 479-6400 Business, Accounting, Real Mo Hassan 477-3201 505A
Estate and Finance
Dr. James R. Weckler Division Dean 477-3248 Computer Calais Ingel 477-3203 510A
Sandra McCann Division Coordinator 479-6361 Technology
English Winnie Baer 477-3204 458B
Sarah Doub Instructional Division Asst 479-6478
Diane Putnam 1059
Glenn Dixon Instructional Division Asst 479-6400 ESL Jason Malone 477-3205 408C
firstname.lastname@example.org Foreign Languages Jake Siskin 477-3207 827A
Dawn Zizzo Senior Acct Specialist 50% 479-5733 Journalism Bradley Kava 477-3206 407
Reading Nancy Phillips 477-3208 1064
Hours Of Operation (may vary when classes are not in session)
BELA main office 7:30 am – 6:00 pm 7:30 am – 4:30 pm
Handbook Important numbers and hours
Admissions & Records (x6201) DSPS (Room 800 -- x6379)
Monday - Thursday Monday - Thursday 7:30am — 10:00pm
(open until 7:30pm for first 2 wks of semester) 8:00am — 6:00pm Friday 7:30am — 4:00pm
Friday 9:00am — 3:00pm ESL LAB (Room 1060 -- x5790)
(open until 5pm for first 2 wks of semester) Monday - Thursday 8:00am — 9:00pm
Assessment (x5608) Friday 8:00am — 2:30pm
Monday - Thursday 8:30am — 5:00pm Financial Aid (x6416)
Friday 8:30am — 4:00pm Monday - Thursday 8:00am — 6:00pm
Friday 11:00am — 3:00pm
Bookstore Aptos (x6209) Gazebo (in the Quad)
Monday - Thursday 8:00am — 6:30pm Monday - Thursday 7:30am — 6:30pm
Friday 8:00am — 4:30pm Friday 7:30am — 2:00pm
BELA Division Office (x6400) HASS Division Office (x6348)
Monday – Thursday 7:30am --- 6:00pm Monday – Thursday 7:30am --- 6:00pm
Friday 8:00am — 4:30pm Friday 8:00am — 4:30pm
Cafeteria (x6259) Health Services (Room 912 above bookstore --
Monday - Thursday 7:30am — 6:30pm x6435) 8:00am — 6:00pm
Friday 7:00am — 2:00pm Monday & Tuesday
Coffee Break (near the CTC)
Wednesday & Thursday 8:00am — 7:00pm
Monday - Thursday 7:30am — 2:00pm Friday 8:00am — 1:00pm
College Bank (x6376) HWPEA Division Office (x6266)
Monday - Friday 8:30am — 6:00pm Monday – Friday 8:00am --- 5:00pm
Saturday 10:00am — 2:00pm IT Help Desk (x6392)
Computer Technology Center -- CTC (Building 1400) Monday – Thursday 7:30am --- 6:00pm
(x5286) Friday 8:00am — 4:30pm
(Includes Open Access computer lab) Learning Skills Program (Rooms 1072 -1073 --
Monday - Thursday 8:30am — 9:45pm x6220) 8:30am-12:00pm,
Friday 9:00am — 12:00pm Monday - Thursday 1:00pm - 4:00pm
Saturday 9:00am — 4:45pm
Friday 8:30am-12:00p m,
Sunday 12:00pm — 4:45pm
1:00pm - 3:00pm
Library (Includes Open Access laptop computers — Bldg 1000 --
Monday –Thursday 8:00am — 8:00pm
Friday 8:00am — 4:00pm
Saturday 12:00pm — 4:00pm
Admissions and Records Forms:
Math Learning Center (Rooms 1074 -1077 -- http://www.cabrillo.edu/services/ar/forms.html
477-5696) 9:00am — 7:00pm
Monday - Thursday WebAdvisor:
Friday 9:00am — 3:00pm
Sunday 12:00pm — 5:00pm For managing your classes. See the handout for instructions.
NAS Division Office (x6328)
Monday – Thursday 7:30am --- 6:00pm Curricunet:
Friday 8:00am — 4:30pm
Proctoring Center (Rooms 1069 -1071 -- This is run by DSPS,
For viewing the requirements for the courses you are teaching.
x6379) hours currently as http://www.curricunet.com/cabrillo/
Reading Center (Rooms 1061-1064 --
Faculty Resource Guide:
x6167) 11:00am - 8:00pm
Tuesday and Thursday 9:OOam-12:OOpm,
Wednesday 1:00pm 4:00pm
11:00am --4:30pm Staff and Faculty Area:
Tutorials (Rooms 1078-1084 -- x6470) http://www.cabrillo.edu/home/stafffaculty/
Monday 8:00am — 5:00pm
Tuesday - Thursday 8:00am — 6:00pm Teachers’ Union Contract, 2007-2010:
Friday 8:00am — 3:00pm http://ccftcabrillo.org/contract_07-10/index.html
VAPA Division Office (x6464)
Monday – Thursday 7:30am --- 6:00pm Correo Email:
Friday 8:00am — 4:30pm https://mail.cabrillo.edu/
Writing Center (Rooms 1056-1059 --
x6319) 8:00am — 9:00pm When in doubt, go to the A to Z index to find what you are looking for:
Monday - Thursday http://babyface.cabrillo.edu/programs/siteindex.jsp
Friday 8:00am — 2:00pm
Division Office Services
We can timestamp students’ papers at their request
Helpful information, like office hours and phone numbers, are in the
Your mail will be delivered to either the Aptos, Watsonville, or
Scotts Valley Campus. If Aptos is your home base all campus and
red binders on the desk in the Division office community mail will be delivered to your staff mailbox located in
Self-service “forms” area next to Sarah’s desk the 1000 building, under the library stairs. Your division and
Drop box service at your request student mail will be delivered to the division office. Please make
sure you check both boxes. If you receive unwanted junk mail and
would like to be removed off their mailing list, please write across
Copier the mail “Junk” and place it in the outgoing mail.
There are three copiers available for use. One is located in the division
office (room 501); second one is in room 403A, third one is located in Syllabus
room 824 (mainly used by Language Arts Department). Each of you Every semester, please email your current syllabi to Sarah.
will have your own copy code and are requested to limit copies. Large
jobs should be sent to Duplications.
Students have access to three coin-operated copiers: one in the Keys
library, another in the Cafeteria (900 building), and one in the CTC All faculty members will be issued a key to the main division office
(Computer Technology Center, room 1400.) (room 501) and your office. Key requests are available through
Please note: Sarah or Glenn.
Follow posted directions on making copies. Notify Glenn (x6400) or Most classroom keys are not assigned. Classrooms and offices
Sarah (x6478) in the event of problems ASAP so that a service call should be locked when not in use. Keys should be returned at the
can be placed. Toner should be changed by staff only. To save toner, end of the semester.
please use white paper to cover blacked-out sections on originals. .
There is no evening or weekend assistance. An IDA usually stays
until 6:00pm Mon – Thurs and the main office is locked after that.
Room / Lab Reservations In case of an emergency situations, an Evening Administrator is
For room reservations contact the Division Office. Please notify us at on duty from 5p-10p; that cell number is 809.8464. The County
least a week in advance. Sheriff’s Number is 212.8464
Flex is required time. All faculties may fulfill their requirements by
attending workshops during flex week, participating in advisement day,
Please keep your SALSA information updated. If you have
forgotten how or you do not remember your login, contact Glenn.
or doing individual projects on designated flex days.
Full Time Faculty: need a minimum of 12 flexible hours for each Absences
semester plus two mandatory days for the fall semester and one Please notify the BELA division if you are going to be absent or if
mandatory day for the spring. there is some change with your class (field trip, alternate meeting
Partial Contract Faculty: need a specific number of days prorated from date, etc.). Invariably students will ask us and we want to give out
a percentage of that individual’s contract. accurate information.
Adjunct Faculty: need at least one hour of flex activity per teaching If you hold class at the Watsonville or Scotts Valley Center, make
unit each semester. sure to notify the Administrative Assistant there and the BELA
Exceptions: You may do your flex time outside of flex week. They must Division Office of your absence. Always make sure that your
not be your regular teaching days. For example, weekends, holidays, absence report is turned in!!!
or evenings. You must obtain approval by the Dean.
DEADLINES: the deadline to submit all paperwork is the end of Flex
Week. The contract needs to be signed by you and Dean. The Final Exam Changes
deadline for Individual Flex Agreements is also the end of Flex Week. If you wish to change your final exam time, follow these steps:
For further information please see Glenn Dixon. Check with the class for 100% total agreement and make
sure no one has a conflicting final.
Check with Sarah or Glenn to make sure there is a room
available for the desired time.
Rosters Send an email to Dean, James Weckler requesting
It is crucial that rosters be submitted in a timely manner. Rosters are permission to make the change.
turned in online. Please refer to WebAdvisor instructions online at the Please note: All classes must meet the week of final exams, as
BELA homepage. If you have any questions or problems, please ask this is part of the contract.
an IDA. A deadline calendar has been included in this packet.
For technical and computer assistance or audio/video questions, the
technical support number is 479-6392. Staff is available at this number
We have limited custodial services, so please help your
colleagues by remembering to:
from 8 am to 5 pm Monday-Friday. If you need to submit a service Erase the whiteboard.
request, go to the college web page on your computer on campus and Replace chairs/tables if you move them.
type in “help” in the URL address bar. This will take you to the college Turn out the lights.
help desk page. Call or request at least 48 hours in advance. No food/drink in labs or classrooms.
Lock rooms that are alarmed.
Most classrooms are equipped with: Parking Permits
TV Faculty parking stickers are available at the College Bank (hours:
A second permit is available for $2.00. Plastic hangers are also
available for $2.00. Some form of picture ID is required to pick up
A multimedia cabinet
staff parking permits and know your license plate number. You can
White Dry-Erase Board choose a bus pass instead of a parking permit.
CD/Cassette players are available by request and you can reserve
LCDs (portable laptop/projector). Textbooks/Desk Copies
Textbooks/Desk copies that arrive will be kept in the division office,
Please give a weeks notice for usage. This equipment returned to the room 501 or sent to respective campuses, for two weeks. After
BELA office after class so that others who need it can use it. that, they will be placed in storage for another two weeks. Desk
copies can be arranged by contacting your publisher.
Field Trips/ Outside Activities
There is a “Field Trip/Excursion Release” form that needs to be filled
by instructor, approved by the Dean, and signed by students. Please Reserve material
complete and notify Division office of outing at least two weeks before Materials can be reserved at the Library at 479-6148. Please pick
event. up all materials by the end of the semester.
It is important that you make the checking Cabrillo email a part of
Returned Student Projects
We ask that you no longer leave papers in division mailboxes for
your routine. The Instruction, BELA and Cabrillo Administration student pick up. There is an issue of confidentiality. This includes
offices will send out important notes ONLY on that account. It is also final exams, special projects, portfolios, and corrected papers.
the one we hand out to students to contact you. Some students Please ask students for a self-addressed, stamped envelope, if
emails are filtered out so be sure to check the spam mail. Please they would like materials returned to them.
make it a point to check your email messages on a regular basis
as students depend on you to answer their questions and Office
concerns. An office will be assigned to you as soon as we know your office
You can forward your Cabrillo College email to your personal email. hours. If you prefer to hold your office hour in the classroom,
Contact Glenn for directions please let us know. All offices have a computer, file cabinet,
bookcase, and phone. If you have moved to a new office, return
Phones previous key to Division office.
All faculties will receive a voicemail extension for messages. We have Office Hours
also had many complaints from students that they call and leave Time requirement for office hours: 17 minutes per week per unit.
messages but never get calls back. Please make it a point to check For example, a 3 unit class would require a 50 minute office hour
voicemail messages on a regular basis as students depend on per week. Please turn in your office hours for the upcoming
you to answer their questions and concerns. semester to Sarah before the current semester is over.
The phones are all on the Cabrillo College phone system:
Dial “9” to get an outside line. Maintenance Requests
To access your voicemail from off campus dial 479-5000 Contact Glenn or Sarah for any maintenance issues with your
Watsonville Center extensions may be dialed from an outside line class room or office. We will submit the request to M&O for you.
with a 477 prefix.
An IDA will assist you with problems programming your voice
mailbox and retrieving your messages from home.
Classroom phones are to be used for security purposes and
classroom assistance ONLY.
Handbook IMPORTANT DATES AND ACTIVITIES FOR
ACTIVITY DATE TIME PLACE
FALL SEMESTER CALENDAR
Last Day to Add or Drop for Fall 2008 Full Term Courses with Saturday, 09/13/08 A&R
Census Day Monday, 09/15/08 5:00pm WebAdvisor
Deadline to drop a full-term course without a “W” Saturday, 09/27/08 A&R
Deadline for credit/no credit option Saturday, 10/04/08 A&R
Deadline to apply for AA/AS degree or certificate Friday, 11/21/08 Counseling
Deadline to withdraw from full-term Saturday, 11/22/08 WebAdvisor
Final Exams Saturday, 12/13/08 thru Friday,
Grade Rosters Monday, 12/22/08 Grade Desk
OTHER IMPORTANT DATES
Last Day to Submit Special Studies Thursday, 10/23/08 Noon Sandra
Syllabus for Fall 2008 EMAILED Friday, 09/12/08 4:00pm Email to Sarah
Availability Forms for Fall 2009 Friday, 09/12/08 4:00pm Sarah
Credit By Exam deadline Wednesday, 11/26/08 3:00pm A&R
Flex Forms & agreements Monday, 09/02/08 5:00pm Glenn
Textbooks for Wintersession 2009 Friday, 09/26/08 5:00pm Glenn
Textbooks for Spring 2009 Friday, 10/17/08 5:00pm Glenn
Office Hours for Spring 2009 Wednesday, 11/26/08 4:00pm Sarah
Winter 2009 Schedule on campus Wednesday, 10/22/08
Spring 2009 Schedule on campus Tuesday, 12/09/08
ACTIVITY DATE TIME PLACE
Labor Day Monday, 09/01/08
Veteran’s Day Tuesday, 11/11/08
Thanksgiving Thursday 11/27/08 and Friday 11/28/08
Notices go out to evaluatees Monday, 08/29/08
Evaluation Notices returned to IDA Friday, 09/05/08 5:00pm Glenn
Evaluators teams are formed Friday, 09/12/08
Evaluator self evaluation/resume Friday, 09/26/08 5:00pm Glenn
Evaluator confirmation Friday, 09/26/08 5:00pm James
Site Visits Monday, 09/22/08 thru Friday, 10/31/08 5:00pm Glenn
Student Evaluation due to IDA Friday, 11/14/08 5:00pm Glenn
All evaluation narratives due to Dean Friday, 11/14/08 5:00pm Email to James
Dean meets with all evaluatees Monday, 11/03/08 thru Friday, 12/05/08 Various James
Evaluations Complete Friday, 12/05/08
CURRICULUM FALL 2008
Curriculum Business Meeting – No Proposals Wednesday, 09/10/08 3:00pm- TBA
Curriculum Materials Distributed Monday, 09/15/08
1st Curriculum Meeting Wednesday, 09/17/08 3:00pm- TBA
2nd Curriculum Meeting Wednesday, 09/24/08 3:00pm- TBA
Spring 09 SCHEDULE
1st galleys available Monday, 10/13/08
2nd galleys available Tuesday, 10/21/08
GOVERNING BOARD MEETING
Monday, 09/08/08 5:30pm Sesnon House
Monday, 10,06.08 5:30pm Sesnon House
Monday, 11/03/08 5:30pm Sesnon House
Monday, 12/01/08 5:30pm Sesnon House
TIMECARDS DUE TO S.A.S.
08/20 – 09/19 Thursday, 9/18/08 4:00pm Dawn
09/20 – 10/19 Thursday, 10/16/08 4:00pm Dawn
10/20 – 11/19 Tuesday, 11/18/08 4:00pm Dawn
11/20 – 12/19 Thursday, 12/18/08 4:00pm Dawn
12/20 – 01/19 Thursday, 1/15/09 4:00pm Dawn