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Returning Resident Process

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					                 Returning Resident Process
                 Frequently Asked Questions

What is the Returning Resident process?
Every spring, current residents of University Housing Services (UHS)
have the opportunity to choose their room or apartment for the
upcoming academic year. This process allows residents to choose their
space before we assign any new residents.

What does it cost to sign up?
A returning resident must submit a portion of their initial payment.
This payment of $150.00 is due in the UHS office, along with the
mandatory documents on the Thursday immediately following the day
of sign up.

How do I sign up?
Most sign ups will be online. You may access the site from any
computer, even the computer lab in Building B if you prefer. The site
will be functional on process days from 10:00 a.m. to 10:00 p.m. Feel
free to contact the UHS office at info@housing.sjsu.edu, call 795-5600
or stop by during our office hours of 9:00 to 4:00 if you need
assistance, want to look at floor plans or have questions. You will find
the schedule in the Returning Resident Newsletter that was mailed to
your mailbox in Joe West Hall.

I live in the Suites, when may I sign up?
Your first opportunity to sign up for an apartment space will be on
March 3rd or 4th; on a walk-in basis, if you have a friend in CVB who
has already signed up for their same apartment bed space and they
bring you in as a “roommate”. You must come to the RAC C together.

These same days are available if you would like to live on the 11th or
12th floor of Joe West hall.

If you don’t have a current CVB roommate in mind yet, then you may
select any available apartment, online, on March 10th, 11th, 17th or
18th.

I live in Joe West Hall, when may I sign up?
Your first opportunity to sign up for an apartment space will be on
March 3rd or 4th; on a walk-in basis, if you have a friend in CVB who
has already signed up for their same apartment bed space and they
bring you in as a “roommate”. You must come to the RAC C together.
These same days are available if you would like to live on the 6th, 7th,
8th, 11th or 12th floors of Joe West hall.

If you don’t have a current CVB roommate in mind yet, then you may
select any available apartment, online on March 10th, 11th, 17th or 18th.

I live in the Classics, when may I sign up?
Your first opportunity to sign up for an apartment space will be on
March 3rd or 4th; on a walk-in basis, if you have a friend in CVB who
has already signed up for their same apartment bed space and they
bring you in as a “roommate”. You must come to RAC C together.

These same days are available if you would like to live on the 11th or
12th floor of Joe West hall.

If you don’t have a current CVB roommate in mind yet, then you may
select any available apartment, online on March 10th, 11th, 17th or 18th.

I live in CVB, when may I sign up?
You may sign up to return to your exact same bed space on February
25th or 26th.

If you plan to change bedrooms or apartments because you have a
roommate already lined up, they may bring you into the RAC C on
March 3rd or 4th; provided they have already signed up for their same
apartment bed space and there is still space in their apartment. You
must come to RAC C together.

If you don’t have a current CVB roommate in mind yet, and wish to
move to another apartment or bedroom, then you may select any
available apartment, online on March 10th, 11th, 17th or 18th.

What steps do I follow to sign up online?
You must sign in with your SJSU ID number and then enter your birth
date as MMDDYYYY. Next you will assign yourself either via the retain
room process (same bed space as this year) or general room selection
(any other bed space). In this part of the process you will select the
exact bed space, meal plan and parking (if you are interested in
parking).

What buildings can I sign up for?
You can sign up for the apartments (CVB) or the 11th or 12th floor of
Joe West Hall. All other buildings and areas will be offered to new
incoming freshmen.

Can I see floor plans online?
Yes, you can see them on our website or stop by the RAC C any
Wednesday from 10:00 to 3:00.

How much is parking?
Parking continues to be very popular and we have a waiting list each
year. The cost has increased slightly, but the convenience cannot be
beat! While it will be charged to your account a semester at a time,
you will see the monthly rates in the assignment screens when you
sign up. Motorcycle parking is $20.00 a month and regular parking is
$85.00 a month. Campus Village parking is available to residents of
the suites and apartments.

What if I have trouble on my time to sign up?
You can always stop by the UHS office between 9:00 am and 4:00 pm,
talk to your RLC or we will have staff in the in the RAC C on specified
dates. The RAC is located on the ground floor of Building B. Housing
staff will be there to assist you from 10:00 to 3:00 every Wednesday
during the process.

My address is wrong on the application!
All student addresses are imported from campus weekly. If your
permanent address has changed, please update your account on
my.sjsu.edu and we will update our database.

I would like to live in a co-ed area but cannot sign up online,
why?
The co-ed areas are not available for online signups due to limitations
in the system. Please come to any of the walk in signups on March 3rd
or 4th in the RAC.

I am a GRAD student, is there a GRAD area this year?
We have now opened the Faculty and Staff building (CVA) to GRAD
students! This building offers Single Resident Occupancy (SRO’s)
apartments, one bedroom apartments and a combination of the two to
make a two bedroom apartment. The current residents of CVA will not
complete their returning resident process until April, so we have a very
limited number of apartments to offer. We will accept a waiting list
once all available spaces are taken, and contact students as more
become available. GRAD students may also chose to live in any of the
CVB apartments, but may have apartment mates who are not GRAD
students.
Can I change rooms once I sign up?
Room changes may be requested, but the first time to do so is when
we offer the any available space sign-ups on March 10th and 11th.


Are meal plans mandatory?
Anyone living in the suites or classics (Joe West/ Hoover/ Royce/
Washburn) is required to have a meal plan. Residents in the
apartments are not required to have a meal plan but may chose one if
they like.

When I select a room I get a red “invalid” response, what is
wrong?
You can click on the red response to obtain more information. Usually
this is a gender conflict- it may be a male is selecting a female space
or vice versa. You can always look at the red room number first to see
the room gender before selecting it.

What do I do if there are no more studios or 3 bedroom singles
when I attempt to sign up?
We have waiting list addendums online. You may complete an
addendum and return it with your licensing materials. You must be a
contracted, paid resident for the 2008/2009 academic year to be on a
waiting list.

May I apply for only one semester?
No, your contract is for the academic year. If you will be leaving at the
end of the fall semester because you are transferring to another
University or graduating, you will need to cancel your contract in
November.

What is a “displaced” student” How do I know if I am one?
Occasionally, an administrative need arises and UHS must change the
status of certain living areas. A displaced student is created when their
current living space is converted for the following year due to an
administrative need and they no longer meet specific criteria to remain
in that space. New theme living communities have been created which
affect the current status of certain living areas, in addition, the
Resident Advisor apartments have been moved to more central
locations. As a result of these conversions, UHS has created an
opportunity for any current resident that is affected. These students
will receive “priority” status during the sign-up process. Any resident
who is considered displaced has received notification via a letter.
Please refer to the Returning Resident Newsletter for the areas
affected.
I am in the CELL community, am I displaced?
Current residents of the CELL community may not sign up to return to
that community. The CELL community is designed for engineering
students new to SJSU. Although you may not sign up to return to this
community, you are not considered “displaced” as this area was an
intentional first year community for all those who resided there.

I am in the Spartan Honors community, am I displaced?
Current residents of the Spartan Honors community may not sign up
to return to that community. The Spartan Honors community is
designed for freshman and sophomore students enrolled in the
Humanities Honors courses. Although you may not sign up to return to
this community, you are not considered “displaced” as this area was
an intentional first and second year community for all those who
resided there.

I am in the First Year Experience community, am I displaced?
Current residents of the FYE community may not sign up to return to
that community. The FYE community is designed for freshman
students living away from home for the first time. Although you may
not sign up to return to this community, you are not considered
“displaced” as this area was an intentional first year community for all
those who resided there.

What happens if I cancel?
You may cancel your contract at any time, in writing as long as it is
received at least 30 days prior to the start of occupancy. For the
apartments, the cancellation must be received by July 8th and for the
suites and classics it must be received by July 24th. If you cancel
within this time frame, a $50.00 cancellation fee will be deducted from
the $150.00 that you paid to sign up.

What happens if I miss my day to sign up?
You may sign up online anytime after your specified date provided you
meet the criteria of that sign up period. For example, if you missed the
same bed space sign ups, you cannot participate online during the
displaced student sign ups, but you may certainly walk in that
Wednesday. If your space is still available, you may then sign up to
stay there next year, but you cannot change your space until we offer
that same option to other residents.
Are there any big changes I need to know about?
Yes, there are a few very important items to read through thoroughly.
If you don’t understand how they will impact you, please stop by our
office.

Initial Payments:
We have made it easier to figure out your initial contract! For all new
contracts, the initial payment is $600.00.All Returning Residents are
required to submit their $150.00 Returning Resident fee when
selecting a room, the remainder of the initial payment($450.00) is due
on April 15th, 2008. Please remember that if you currently owe any
debt to the University, this must also be paid when you submit the
remainder of your initial payment or your contract will be cancelled.

Billing: All charges will be uploaded to your SJSU account as one
semester charge. This will allow you to better plan your budget and
see upcoming charges in advance. You may wish to enroll in the
Installment Payment Plan if you do not wish to pay your entire
semester at once. The IPP is offered by the Bursar’s office and will
break up your Housing and Registration fees into equal payments
spread over several months. To enroll, visit the Bursar’s webpage at
http://www.sjsu.edu/bursar/fees/installments/ to learn more about
the plan and get instructions on setting up your own student account.
The IPP must be established online between June 9th and June
15th or the entire semester will be due on June 18, 2008. There
is a fee to establish the IPP. Please note: you will need to repeat
this process each semester. Housing will no longer bill student
accounts monthly. If you do not chose the IPP your entire
semester charges will be due.

Applying/Re-Applying for Financial Aid: The 2008-2009 Free
Application for Federal Student Aid (FAFSA) priority filing deadline is
March 2, 2008. Students are encouraged to submit their FAFSA
online by March 2, to ensure that financial aid funds are available and
disbursed by the first week of the Fall 2008 semester. To learn more
about applying for financial aid at SJSU go to:
http://www.sjsu.edu/faso/applying/applying0809/index.htm

If you were awarded full financial aid for the 2007/2008
academic year you may request a reduction of your initial
payment. To request this reduction, you are required to complete and
submit an Initial Payment Reduction Form (found online with the
license materials). Please refer to the Initial Payment Reduction Form
for all criteria.
The total initial payment required to finalize your contract is $300.00.
To finalize your contract you must submit the remainder of your initial
payment ($150.00) by April 15, 2008 or your reservation will be
cancelled and your student account will be charged a $50.00 License
Processing Fee. If you are currently on the monthly payment plan, or
owe any debts to the University, your initial payment may be applied
to that debt. You will be required to make additional payments to
ensure that on April 15, 2008, you have a credit to your student
account for the total amount of the initial payment ($300.00).
You may refer to the Housing License Agreement Booklet online at
http://www.housing.sjsu.edu.

Financial Aid Deferrals: Fee deferrals are temporary and are issued
once all requested documents are submitted. A fee deferral will hold
classes and delay the payment of registration fees while the financial
aid process is completed. In order to receive a fee deferral, students
must have completed their file with all requested documents turned
into the Financial Aid and Scholarship Office, by the Financial Aid File
Completion date of 6/13/08. Students who apply for financial aid
after the semester begins will not receive a fee deferral and will be
required to pay their own fees.

It is important for students to regularly check my.sjsu.edu for any
outstanding required documents and or messages from the Financial
Aid and Scholarship Office. Students can download and print
requested documents from their "To Do" items in my.sjsu.edu.

For more detailed information about financial aid programs and policies
got to: http://www.sjsu.edu/faso/

				
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