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THE TOWN OF WESTPORT CONNECTICUT

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  • pg 1
									                   THE TOWN OF WESTPORT CONNECTICUT

                                      NOTICE TO BIDDERS

                                      BID NUMBER 10-635T

   Sealed bids for CISCO VOIP EQUIPMENT MAINTENANCE SERVICE will be received by
the Town of Westport until 2:00 P.M. EDT, FRIDAY, MAY 28, 2010 at the Finance Department,
Town Hall - Room 313, 110 Myrtle Avenue, Westport, CT 06880. No bids will be received after
said hour.


   The bid opening will take place in the TOWN HALL AUDITORIUM IMMEDIATELY
THEREAFTER.


   Copies of the bid documents and information may be obtained by telephoning John Kondub
in the Finance Department at (203) 341-1080 or downloaded at Town of Westport website
http://www.westportct.gov.


   All bids are to be addressed to The Town of Westport, Finance Department – Room 313,
Town Hall - 110 Myrtle Avenue, Westport, Connecticut 06880 in a sealed envelope which is
clearly marked:


              BID 10-635T: CISCO VOIP EQUIPMENT MAINTENANCE SERVICE


                             2:00 P.M. EDT, FRIDAY, MAY 28, 2010


   The Town of Westport is an Affirmative Action/Equal Opportunity employer.


   The Town of Westport reserves the right to waive any defects and informality in the bidding,
or in any bid to reject any or all bids for any reason whatsoever and to accept that bid deemed
to be in the best interest of the towns.




                                                                John Kondub
                                                              Finance Director



                                                                                                  1
   Town of Westport
 Westport Public Schools
 Westport Public Library


Request for Bid #10-635T

  Cisco VoIP Equipment
   Maintenance Service


Due Date: May 28, 2010, 2:00 PM




                                  2
1. GENERAL INFORMATION

1.1 Introduction

The Town of Westport, Westport Public Schools, and Westport Public Library (collectively referred to as
the “Town”) are soliciting written bids for the Cisco VoIP Equipment Maintenance Service to serve their
facilities throughout the Town. The Maintenance Service requirements are described in detail in section
2 of this Request for Bid The Town invites bids for the Cisco VoIP Equipment Maintenance Service from
firms that have had experience in furnishing, installing and maintaining telephone systems in
municipalities and other organizations of similar size and complexity in the region, and that have the staff
capacity and expertise to do so for the Town.

The deadline for the submission of bid is EDT 2:00PM on May 28, 2010.

1.2 Submission of Bid:

To facilitate evaluation, submit 5 copies of your bid in a sealed package plainly marked “Bid #10-635T ,
Cisco VoIP Equipment Maintenance Service” to the following individual:

                                             John Kondub
                                           Town of Westport
                                          Finance Department
                                           110 Myrtle Avenue
                                          Westport, CT 06880

1.3 Subcontractors

It is the Town’s intention to award a single contract for the work to be performed. Contractors may not
use the services of other contractors/subcontractors not named in the Contractor's proposal without prior
written permission from the Town.

1.4 Contractor Qualifications

Contractors shall provide historical and background information concerning their firms, including:

    •   Name, mailing address, email address, telephone, and facsimile numbers of firm
    •   Federal tax identification number
    •   Amount of time in business
    •   Number of employees locally and nationally
    •   Number of Cisco VoIP systems installed by Contractor locally and nationally
    •   SPIN Number
    •   Location of Contractor’s s nearest maintenance facility
    •   Number of technicians at closest maintenance facility trained and certified to maintain/install the
        system proposed
    •   Location of nearest parts depot for Cisco VoIP system
    •   Location of nearest customer service center for Cisco VoIP system
    •   If a public corporation, a statement confirming compliance with the provisions of the Sarbanes
        Oxley act, signed by the corporation’s Chief Financial Officer
    •   Copy of Contractor's most recent audited financial statement, annual report, bank references,
        and/or other documentation used by your firm to indicate financial stability


                                                                                                              3
    •   Certifications or experience of technicians who will work on system

1.5 Contractor References

The Contractor must be able to demonstrate experience and capability in installation and maintenance of
the Cisco VoIP system, with other sites of similar size and scope. The Contractor shall provide a list of
customer references, with the following information:

    •   Customer name and location
    •   Contact person(s): name, title and telephone number
    •   System size (stations, trunks, etc.)
    •   System model number and software generic version in use at present
    •   System installation date (by the Contractor)
    •   Years system being maintained by the Contractor

At least five (5) such references shall be provided, preferably in New England.

Within the last 3 years, the Contractor shall have installed:

    •   At least three (3) installations of 1,000 or more extensions
    •   At least three (3) installations in a multi-facility, networked environment

The Town may make any investigations as it deems necessary to determine the ability of Contractors to
perform the work, and Contractors shall furnish the Town all such information and data for this purpose
as the Town may request. The Town reserves the right to reject any bid if evidence submitted by or
investigation of such Contractor fails to satisfy the Town that such Contractor is properly qualified to
carry out the obligations of the Contract contemplated herein and to complete the work contemplated.

1.6 Reservation of Rights

The Town reserves the right to:
   • Reject any and all proposals received in response to this bid for any reason and to accept any bid
      deemed in the best interest of the Town.
   • Waive or modify minor irregularities in proposals received.
   • Utilize any and all ideas and suggestions submitted in the proposals received.
   • Adopt all or any part of a Contractor’s proposal in selecting the optimum configuration.
   • Negotiate with multiple Contractors responding to this bid to serve the best interests of the Town.
   • Should the Town be unsuccessful in negotiating a contract with the selected Contractor within 10
      days of notice to award, the Town may begin contract negotiations with another Contractor in
      order to serve and realize the best interests of the Town.

1.7 Exemption from Taxes

Purchases made by the Town of Westport are exempt from payment of Federal Taxes and Connecticut
Sales and Use Taxes. Such taxes must not be included in the bid price of all items or materials
permanently

1.8 Contract length

The Cisco VoIP Equipment Maintenance Service contract will start July 1, 2010 and expire June 30,
2011.


                                                                                                            4
If the Town is satisfied with the maintenance service, and subject to an appropriation by its
Representative Town Meeting of an amount sufficient to fund an additional twelve (12) month period, the
Town may renew the Cisco VoIP Equipment Maintenance Service contract for such additional term.

1.9 Bid Security

a) Each proposal must be accompanied by a Bid Bond. The Bid Bond furnished as bid security must be
duly executed by the Contractor as principal and have as surety thereon an approved surety. It must be in
an amount equal to fifteen percent (15%) of the total estimated bid, as a guarantee that should the
Contract be awarded to the Contractor s/he will, within ten (10) days after approval by the Board of
Selectmen, execute such Contract. The Bid Bond shall be in the form of the specimen hereto annexed.

b) The surety on the Bid Bond must be a corporate surety licensed to sign surety bonds in the State of
Connecticut and listed by the U.S. Treasury Department in its latest list as a qualified surety acceptable to
the U.S. Governments. No Bid Bond will be accepted if the amount is less than fifteen percent (15%) of
the total estimated Bid, or if the amount exceeds the limit for which the U.S. Treasury Department has
qualified the surety for any one bond.

c) Bid Bonds will be returned within forty-eight (48) hours after the Town of Westport and the Contractor
have executed the Contract.

1.10 Non-discrimination in Employment

The Contractor shall agree and warrant that in the performance of the contract he/she will not discriminate
against any person or group of persons on the grounds of race, color, religion, or national origin in any
manner prohibited by the laws of the State of Connecticut.

1.11 Conflict of Interest

The Contractor represents and warrants that the proposal is not made in connection with any other
contractor and is in all respects fair and without collusion or fraud. The Contractor further represents and
warrants that he/she did not participate in any part of the bid development process, had no knowledge of
the specific contents of the bid prior to its issuance and that no agent, representative, or employee of the
Town participated directly in the Contractor’s proposal preparation.

2 CISCO VOIP EQUIPMENT MAINTENANCE BID REQUIREMENTS

2.1 Warranty Coverage

The Contractor will serve as a single point of contact, and provide the name, address and telephone
number of the individual to contact when maintenance is required. The Contractor shall further provide
escalation procedures and contact names and numbers to be used when normal maintenance procedures
are not adequate to resolve problems.

2.2 Response time

Hardware and Software Maintenance

The Contractor shall provide maintenance services on a 7x24 basis. The Contractor will respond to
Major System Failures within two (2) hours. Response time is defined as the amount of time for a



                                                                                                               5
qualified technician to arrive on the Town’s site. For the purposes of this bid, a Major System Failure is
defined as any failure that affects the following:
    • 10% of station equipment out of service
    • 10% of network services out of service
    • Any building out of service
    • Any system node (as defined by the specific architecture implemented) out of service
    • Any attendant position out of service
    • Any peripheral system (voice mail, call center, call accounting)
    • Failure of any integration functionality between systems installed under this contract, or between
        systems installed under this contract and other existing systems
    • Any failure whatsoever which reasonably affects the ability of the Town to respond to any
        emergency situation, or which substantially impedes the Town’s ability to operate, as determined
        by the Town.

For Non-major Failures at the following locations the contractor shall provide maintenance services on a
7x24 basis and will dispatch a technician to the site to diagnose problem within (4) hours to:
    • Town Hall
    • Fire Headquarters
    • Fire Station 4
    • Fire Station 5
    • Fire Station 6
    • Police Headquarters
    • Staples High School
    • Westport Public Library

For Non-major Failures at the following locations the contractor shall provide maintenance services on a
7x24 basis and will dispatch a technician to the site to diagnose problem by the beginning of next
business day to:
    • Coleytown Middle School
    • Bedford Middle School
    • Coleytown Elementary School
    • Greens Farms Elementary School
    • Kings Highway Elementary School
    • Long Lots Elementary School
    • Saugatuck Elementary School
    • Curriuclum Office
    • Facilities Office
    • Highway Garage
    • Waste Water Treatment Plant
    • Parks & Recreation
    • Senior Center

All service calls will conclude with configuration restoration to condition prior to failure, security policies
checked, and verification equipment has IP address and is on network testing of applications.

2.3 Equipment Replacement

During the maintenance agreement period, any equipment that must be replaced as a result of conditions
covered under warranty will be replaced with new or refurbished equipment with warranty of the same
make and model.



                                                                                                             6
2.4 Routine Repairs

During the maintenance agreement period, any other routine repairs will be completed before the end of
the next business day. All routine repairs should be scheduled to meet each location’s business need prior
to the repairs.

2.5 System Failure

In the event of a Major System Failure, whether due to circumstances covered under warranty or the
maintenance agreement, or due to Acts of God or nature, or any other cause, the Contractor will have a
replacement system readily available, which can be installed and operational within 48 hours to provide
rudimentary telephone service to the Police and Fire Department.

2.6 Preventative Maintenance

As part of the maintenance agreement, the Contractor shall perform on a monthly basis a performance
review of all networking equipment and voice server. This review shall include, but not be limited to, the
interface performance statistics, provider carrier transition, and server performance issues such as to
memory usage, hard disk usage, and server health statistics.

The Contractor shall perform routine, preventive maintenance on the system on a quarterly basis for the
software upgrade (both major and minor patch releases). The date and time for all software upgrade
should be scheduled to meet each location’s business needs prior to the maintenance work.

Contractor will describe in detail its preventive maintenance program, and provide written documentation
of the results of the preventive maintenance to the Town appointed designee.

2.7 Performance Monitoring

The Contractor shall provide performance monitoring of the system primary components and peripheral
systems as part of the maintenance agreements. If this function is optional, provide pricing separately.
Contractor will provide written documentation of the monitoring in summary form on a quarterly basis to
the Town appointed designee.

If there is an option for the Town to log in and view the performance monitoring dashboard independently
of the Contractor, Contractor shall provide details of the service and if optional, provide pricing
separately.

2.8 Remote Diagnostics

The Contractor shall have a remote diagnostics and maintenance capability that permits the Contractor to
monitor system performance, and perform routine diagnostics and maintenance from a remote
maintenance facility, and will identify the location and capabilities of this facility.

3 CISCO VoIP EQUIPMENT LIST FOR MAINTENANCE

3.1 Town of Westport Sites
Site Address
Town Hall 110 Myrtle Avenue
Police Headquarters 50 Jesup Road


                                                                                                          7
      Fire Headquarters 515 Post Road East
      Fire Station 4 555 Riverside Avenue
      Fire Station 5 66 Center Street
      Fire Station 6 61 Easton Road
      Highway Garage 300 Sherword Island Connector
      Waste Water Treatment Plant 4 Elaine Road
      Parks & Recreation 260 Compo Road South
      Senior Center 21 Imperial Avenue

      3.2 Westport Public Schools Sites
      Site Address
      Board of Education 110 Myrtle Avenue
      Staples High School 70 North Avenue
      Bedford Middle School 88 North Avenue
      Coleytown Middle School 255 North Avenue
      Coleytown Elementary School 65 Easton Road
      Greens Farm Elementary School 175 Morningside Drive
      Kings Highway Elementary School 125 Post Road West
      Long Lots Elementary School 13 Hyde Lane
      Saugatuck Elementary School 170 Riverside Avenue
      Curriculum Office 136 Riverside Avenue
      Facilities Office 1 Canal Street

      3.3 Westport Public Library

      Library 20 Jesup Road

      3.4 The Cisco VoIP equipment list is as follows:

                                                                                             Price   Price
  Location         Address          Product              SN         Description        Qty   year    year
                                                                                               1       2
                                                               2851 Voice Bundle w/
                                                               PVDM2-48,FL-
Fire            515 Post Road   CISCO2851-                     CCME-96,SP
Headquarters    East            CCME/K9          FTX1220A11R   Serv,64F/256D            1
                                                               2801 Voice
Fire            515 Post Road   CISCO2801-                     Bundle,PVDM2-8,SP
Headquarters    East            V/K9             FTX1221Z1SL   Serv,64F/256D            1
Fire            515 Post Road   MCS7825H3-                     Unified CM 6.0 7825-
Headquarters    East            K9-CMB1          JAB12230145   H3 Appliance, 0 Seats    1
Fire            515 Post Road                                  24 Port Voice over IP
Headquarters    East            VG224            FHK1210F1D3   analog phone gateway     1
Fire            515 Post Road                                  24 Port Voice over IP
Headquarters    East            VG224            FHK1212F2FH   analog phone gateway     1
                                                               Four-port Voice
Fire            515 Post Road                                  Interface Card - FXO
Headquarters    East            VIC2-4FXO        FOC1219311J   (Universal)              1
                                                               Four-port Voice
Fire            515 Post Road                                  Interface Card - FXO
Headquarters    East            VIC2-4FXO        FOC121931B7   (Universal)              1


                                                                                                8
                                                                                         Price   Price
   Location         Address         Product          SN            Description       Qty year    year
                                                                                           1       2
Fire             515 Post Road    VWIC-1MFT-                1-Port RJ-48 Multiflex
Headquarters     East             T1            36305618    Trunk - T1                1
                                                            ESSENTIAL SW Lic
Fire             515 Post Road    CON-ESW-                  Unified CM 6.0 7825
Headquarters     East             M607825       Software    Applnc 1000 seats         1
                                                            Cisco 1861 Integrated
                 555 Riverside    C1861-SRST-               Services Router -
Fire Station 4   Avenue           F/K9          FTX1224Y0YX Router+ 8 port switch     1
                                                            Cisco 1861 Integrated
                 66 Center        C1861-SRST-               Services Router -
Fire Station 5   Street           F/K9          FTX1224Y0YY Router+ 8 port switch     1
                                                            Cisco 1861 Integrated
                                  C1861-SRST-               Services Router -
Fire Station 6   61 Easton Road   F/K9          FTX1219Z08C Router+ 8 port switch     1
                                                            2851 Voice Bundle w/
                                                            PVDM2-48,FL-
Police                            CISCO2851-                CCME-96,SP
Department       50 Jesup Road    CCME/K9       FTX1150A32Q Serv,64F/256D             1
                                                            2801 Voice
Police                            CISCO2801-                Bundle,PVDM2-8,SP
Department       50 Jesup Road    V/K9          FTX1225Z0CG Serv,64F/256D             1
Police                            MCS7825H3-                Unified CM 6.0 7825-
Department       50 Jesup Road    K9-CMB1       JAB12230147 H3 Appliance, 0 Seats     1
Police                                                      24 Port Voice over IP
Department       50 Jesup Road    VG224         FHK1210F1CW analog phone gateway      1
Police                                                      24 Port Voice over IP
Department       50 Jesup Road    VG224         FHK1210F1D0 analog phone gateway      1
                                                            Four-port Voice
Police                                                      Interface Card - FXO
Department       50 Jesup Road    VIC2-4FXO     FOC12193145 (Universal)               1
                                                            Four-port Voice
Police                                                      Interface Card - FXO
Department       50 Jesup Road    VIC2-4FXO     FOC121931J8 (Universal)               1
Police                            VWIC-1MFT-                1-Port RJ-48 Multiflex
Department       50 Jesup Road    T1            36189865    Trunk - T1                1
Police                                                      32-Channel Packet
Department       50 Jesup Road    PVDM2-32                  Voice/Fax DSP Module      1
                                                            ESSENTIAL SW Lic
Police                            CON-ESW-                  Unified CM 6.0 7825
Department       50 Jesup Road    M607825       Software    Applnc 1000 seats         1
                 300 Sherwood                               Cisco 1861 Integrated
Highway          Island           C1861-SRST-               Services Router -
Garage           Connector        F/K9          FTX1224Y0YW Router+ 8 port switch     1
                                                            Cisco 1861 Integrated
Waste Water                       C1861-SRST-               Services Router -
Treatment        4 elanie Road    F/K9          FTX1219Z08N Router+ 8 port switch     1
Waste Water                                                 24 Port Voice over IP
Treatment        4 elanie Road    VG224         FHK1222F3SK analog phone gateway      1


                                                                                             9
                                                                                        Price   Price
   Location        Address      Product            SN           Description         Qty year    year
                                                                                          1       2
                                                           2801 VSEC Bundle
                                                           w/PVDM2-8,FL-
                260 Compo     C2801-                       SRST-24,Adv IP
Parks & Rec     Road South    SRST/K9        FTX1224Y152   Serv,64F/256D             1
                260 Compo     VIC2-
Parks & Rec     Road South    4FXS/DID       FOC12166C3N   4 port FXS or DID VIC     1
                                                           Two-port Voice
                260 Compo                                  Interface Card - FXO
Parks & Rec     Road South    VIC2-2FXO      FOC12200FD8   (Universal)               1
                260 Compo
Parks & Rec     Road South    VIC2-2FXS      FOC12163DLR   2 port FXS VIC            1
                                                           Cisco 1861 Integrated
                21 Imperial   C1861-SRST-                  Services Router -
Senior Center   Avenue        F/K9           FTX1225Y0QY   Router+ 8 port switch     1
                                                           2801 Voice
                110 Myrtle    CISCO2801-                   Bundle,PVDM2-8,SP
Town Hall       Avenue        V/K9           FTX1221Z1SN   Serv,64F/256D             1
                                                           HW Only MCS-7825-
                110 Myrtle    MCS-7825-H3-                 H3 with 2GB RAM and
Town Hall       Avenue        IPC1           MX281901EB    Two 160GB SATA HD         1
                                                           HW Only MCS-7825-
                110 Myrtle    MCS-7825-H3-                 H3 with 2GB RAM and
Town Hall       Avenue        IPC1           MX281901HA    Two 160GB SATA HD         1
                                                           7835-H2 Unity
                110 Myrtle    MCS-7835H2-                  Connection 2.x
Town Hall       Avenue        K9-UCA1        2UX82403KB    Appliance                 1
                110 Myrtle    MCS7825H3-                   Unified CM 6.0 7825-
Town Hall       Avenue        K9-CMB1        JAB12230146   H3 Appliance, 0 Seats     1
                110 Myrtle    MCS7835H2-                   Unified CM 6.0 7835-
Town Hall       Avenue        K9-CMB1        JAB1226014E   H2 Appliance, 0 Seats     1
                110 Myrtle                                 48-Channel Packet
Town Hall       Avenue        PVDM2-48                     Voice/Fax DSP Module      1
                110 Myrtle                                 24 Port Voice over IP
Town Hall       Avenue        VG224          FHK1210F1CY   analog phone gateway      1
                110 Myrtle                                 24 Port Voice over IP
Town Hall       Avenue        VG224          FHK1222F3SH   analog phone gateway      1
                                                           Four-port Voice
                110 Myrtle                                 Interface Card - FXO
Town Hall       Avenue        VIC2-4FXO      FOC12193140   (Universal)               1
                                                           Four-port Voice
                110 Myrtle                                 Interface Card - FXO
Town Hall       Avenue        VIC2-4FXO      FOC121931Z9   (Universal)               1
                110 Myrtle    VWIC-2MFT-                   2-Port RJ-48 Multiflex
Town Hall       Avenue        T1             36458224      Trunk - T1                1
                                                           Essential Software
                110 Myrtle    CON-ESW-                     Support _Unity -10
Town Hall       Avenue        2VN10PK        Software      Pack                     120



                                                                                           10
                                                                                  Price   Price
  Location         Address     Product         SN            Description      Qty year    year
                                                                                    1       2
                                                      Essential Software
                110 Myrtle   CON-ESW-                 Support Unity -300
Town Hall       Avenue       CN2300US     Software    Users Licenses           1
                                                      Emergency Responder
                110 Myrtle   CON-ESW-                 ESW 1000 User
Town Hall       Avenue       EYER2X1K     Software    Licenses                 1
                                                      Essential SW Lic
                110 Myrtle   CON-ESW-                 Unified CM 6.0 7825
Town Hall       Avenue       M607825      Software    Applnc 1000 seats        1
                                                      Essential SW Lic
                110 Myrtle   CON-ESW-                 Unified CM 6.0 7835
Town Hall       Avenue       M607835      Software    Applnc 2 500 seats       1
                                                      Essential SW
                                                      Emergency Responder
                110 Myrtle   CON-ESW-                 Plus Initial 100 User
Town Hall       Avenue       R20SVRK9     Software    Licenses                 1
                                                      Emergency Responder
                110 Myrtle   CON-ESW-                 ESW Additional 100
Town Hall       Avenue       YER2X100     Software    User Licenses            4
                                                      Operations Manager -
                110 Myrtle   CON-SAS-                 Software Application
Town Hall       Avenue       UOM2XKS      Software    Support                  1
                                                      2801 VSEC Bundle
                                                      w/PVDM2-8,FL-
Board of        110 Myrtle   C2801-                   SRST-24,Adv IP
Education       Avenue       SRST/K9      FTX1221Y1P3 Serv,64F/256D            1
                                                      3845 Voice Bundle w/
                                                      PVDM2-64,FL-
                70 North     CISCO3845-               CCME-240,SP
Staples HS      Avenue       CCME/K9      FTX1210A4J9 Serv,128F/512D           1
                                                      Essential SW Lic
                70 North     CON-ESW-                 Unified CM 6.0 7835
Staples HS      Avenue       M607835      Software    Applnc 2 500 seats       1
                                                      License Unified CM
                70 North     LIC-CM6.0-               6.0 7835 Appliance,
Staples HS      Avenue       7835=        Software    2,500 seats              1
                70 North     MCS7835H2-               Unified CM 6.0 7835-
Staples HS      Avenue       K9-CMB1                  H2 Appliance, 0 Seats    1
                70 North                              24 Port Voice over IP
Staples HS      Avenue       VG224        FHK1212F2FA analog phone gateway     1
                                                      2801 VSEC Bundle
                                                      w/PVDM2-8,FL-
Bedford         88 North     C2801-                   SRST-24,Adv IP
Middle School   Avenue       SRST/K9      FTX1221A3XW Serv,64F/256D            1
                                                      2801 VSEC Bundle
                                                      w/PVDM2-8,FL-
Coleytown       255 North    C2801-                   SRST-24,Adv IP
Middle School   Avenue       SRST/K9      FTX1220A0ZJ Serv,64F/256D            1


                                                                                     11
                                                                                                          Price         Price
   Location           Address            Product               SN                Description          Qty year          year
                                                                                                            1             2
                                                                           2801 VSEC Bundle
                                                                           w/PVDM2-8,FL-
Coleytown                            C2801-                                SRST-24,Adv IP
Elementary        65 Easton Road     SRST/K9            FTX1222A0ZY        Serv,64F/256D                1
                                                                           2801 VSEC Bundle
                                                                           w/PVDM2-8,FL-
Greens Farm       17 Morningside C2801-                                    SRST-24,Adv IP
Elementary        Dr. South      SRST/K9                FTX1220Z0ZG        Serv,64F/256D                1
                                                                           2801 VSEC Bundle
                                                                           w/PVDM2-8,FL-
Kings Highway     125 Post Road      C2801-                                SRST-24,Adv IP
Elementary        West               SRST/K9            FTX1220A0ZL        Serv,64F/256D                1
                                                                           2801 VSEC Bundle
                                                                           w/PVDM2-8,FL-
Long Lots                            C2801-                                SRST-24,Adv IP
Elementary        13 Hyde Lane       SRST/K9            FTX1222A0ZZ        Serv,64F/256D                1
                                                                           2801 VSEC Bundle
                                                                           w/PVDM2-8,FL-
Saugatuck         170 Riverside      C2801-                                SRST-24,Adv IP
Elementary        Avenue             SRST/K9            FTX1222A100        Serv,64F/256D                1
                                                                           2801 VSEC Bundle
                                                                           w/PVDM2-8,FL-
Curriculum        136 Riverside      C2801-                                SRST-24,Adv IP
Office            Avenue             SRST/K9            FTX1224Y14Z        Serv,64F/256D                1
                                                                           Cisco 1861 Integrated
Facilities                           C1861-SRST-                           Services Router -
Office            1 Canal Street     F/K9               FTX1243Y082        Router+ 8 port switch        1
                                                                           2851 Voice Bundle w/
                                     C2851-SRST-                           PVDM2-48,FL-SRST-
Library           20 Jesup Road      F/K9               FTX1222A101        96,SP Serv,64F/256D 1        1
                                     VIC2-
Library           20 Jesup Road      4FXS/DID           FOC12202M5S        4 port FXS or DID VIC        1
                                     VIC2-
Library           20 Jesup Road      4FXS/DID           FOC12202M6V        4 port FXS or DID VIC        1
                                                                           Two-port Voice
                                                                           Interface Card - FXO
Library           20 Jesup Road      VIC2-2FXO          FOC12154ED5        (Universal)                  1


       4. Annual Maintenance Costs

       4.1 Pricing Format
       4.1 (a) Pricing for the proposed system must be provided in summary format on the above sheet, and in
       detail, by building.
       4.1 (b) Pricing will also separately identify costs to be incurred by the Town, Schools, and Library. See
       Section 4.4., 4.5 and 4.6.




                                                                                                                   12
4.2 Pricing Timeframe
It is required that all pricing and provisions of the Contractor's proposal remain in effect for a minimum
of 90 days from the submittal date.


4.3 Authorized Signature
Proposals must be signed below by a representative of the Contractor authorized to commit the Contractor
to the quoted price and all of the terms and requirements stated in the Request for Bid. Contractor’s
signature below signifies compliance with all the terms and requirements of the Request for Bid.

4.4 Annual Maintenance Costs for Town of Westport $

a. Total of Hardware Maintenance Cost $
         which includes 35% of all Town Hall location hardware Cost $
         and all other town sites Cost $
b. 32% of Total of Essential Software Warranty Cost $
c. Total of Preventative Maintenance Labor Cost $
d. 50% of Total of Performance Monitoring Cost $

4.5 Annual Maintenance Costs for Westport Public Schools $

a. Total of Hardware Maintenance Cost $
         which includes 65% of all Town Hall location hardware Cost $
         and all other school sites Cost $
b. 65% of Total of Essential Software Warranty Cost $
c. Total of Preventative Maintenance Labor Cost $
d. 50 % Total of Performance Monitoring Cost $

4.6 Annual Maintenance Costs for Westport Public Library $

a. Total of Hardware Maintenance Cost $
b. 3% of Total of Essential Software Warranty Cost $
c. Total of Preventative Maintenance Labor Cost $

4.7 Total of Bid Price $

Company: ___________________________________________________

Bidder’s Signature: _______________________________ Date: ______________

Bidder’s Name & Title: ___________________________________________________

Company Address: ____________________________________________________

City, State, Zip Code: ____________________________________________________

Telephone: ____________________________________________________

Fax: __________________________________________________




                                                                                                         13
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                                             APPENDIX

                                             BID BOND

                                     TOWN OF WESTPORT
                                   WESTPORT, CONNECTICUT


KNOW ALL MEN BY THESE PRESENTS

THAT WE,                               of the Town of                     , County of              , and

State of Connecticut, as PRINCIPAL, and                                             , a corporation

organized and existing under the laws of the State of                          , and duly authorized to

transact a surety business in the State of Connecticut (hereinafter called the "Surety"), as Surety, are

held and firmly bound unto the Town of Westport, as Obligee, in the sum of:

                                                               ($                                     )

lawful money of the United States of America, for the payment of which, well and truly to be made

to the Obligee, we bind ourselves, our heirs, successors and assigns, jointly and severally, firmly by

these presents.



THE CONDITION OF THIS OBLIGATION IS SUCH THAT, whereas the Principal has submitted

herewith to the Town of Westport, a Proposal dated                                   attached, which is




                  TOWN BID # 10-635T                      , in Westport, Connecticut




                                                                                                      14
NOW THEREFORE,

(a) if such Proposal is rejected; or in the alternative,

(b) if such Proposal is accepted and the contract is awarded to the Principal, and the Principal enters

into a written agreement when required by the Obligee, with such surety bonds as shall be

acceptable to the Obligee for the payment of all labor and material used in the performance of the

work, then this obligation shall be null and void; otherwise the same shall remain in full force and

effect, and the Principal and Surety hereto agree to pay to the Obligee all damages sustained by the

Obligee, including, but without limiting the generality of the foregoing, the difference between the

amount of the Principal's Proposal submitted herewith and the amount for which the Obligee may

contract with another party to perform the work covered by such Proposal if the latter amount be in

excess of the former, subject, however, to the following conditions:

1.      The liability of the Principal to pay to the Obligee the damages sustained by the Obligee as a

        consequence of the Principal's failure to enter into the agreement is not limited to the

        amount of this bond, and

2.      The obligation of the Surety hereunder shall be the full amount of the Principal's liability,

        reduced by any amount paid by the Principal on account of such liability, but not more than

        the amount of this bond in any event.

3.      The Surety, for value received, hereby stipulates and agrees that the obligation of said

        Surety and its bond shall in no way be impaired or affected by any extension of the time

        within which the Town of Westport may accept such bid; and such Surety does hereby

        waive notice of any such extension.




                                                                                                        15
IN WITNESS WHEREOF, WE HAVE SET our hands and seals this



day of                         A.D. 20           .




                                                                                                           (L.S.)

WITNESS                                                  PRINCIPAL




                                                         By:                                               (L.S.)

WITNESS

(If the Principal is a Corporation or Partnership, so indicate, as well as title of officer signing this bond on its
behalf.)




                                                                                                           (L.S.)

WITNESS                                                  SURETY




                                                         By:                                               (L.S.)

WITNESS




Note: If an individual signs as agent for a Surety Company, he must also submit a Power of Attorney
enabling him to act on behalf of the Surety Company, as well as a statement of its financial condition, and a
copy of the corporate resolution authorizing the issuance of bonds.




                                                                                                                16
                                ACKNOWLEDGEMENT OF PRINCIPAL


STATE OF

COUNTY OF                                                 SS                               , 20



PERSONALLY APPEARED                                       FOR

signer (s) and sealer (s) of the foregoing instrument and acknowledged the same to be      free   act   and
deed, before me.




                                                                        Commissioner of the Superior Court
                                                                                             Notary Public
                                                                                 My Commission Expires




                                  ACKNOWLEDGEMENT OF SURETY


STATE OF

COUNTY OF                                                 SS                               , 20



PERSONALLY APPEARED                                       FOR

signer(s) and sealer(s) of the foregoing instrument,       being thereunto duly authorized, and acknowledged
the same to be        free act and deed, and the free act and deed of said corporation, before me.




                                                                        Commissioner of the Superior Court
                                                                                             Notary Public
                                                                                 My Commission Expires




                                                                                                         17

								
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