PLEASE CLIP OUT THIS PORTION, ATTACH YOUR RETURN ADDRESS MAILING LABEL AT TOP, AND THEN AFFIX THIS TO YOUR MAILING ENVELOPE AS AN ADDRESS LABEL – THANK YOU. Name and Address of Bidder: Bid for INSURANCE COVERAGES (B-010-08) Dept. of FINANCE Opening Date APRIL 11, 2008 All bids must be received in the Office of the City Controller no later than the prevailing date and time listed on the enclosed proposal. PITTSBURGH, PA 15219-2468 CITY-COUNTY BLDG. 414 GRANT STREET FIRST FLOOR OFFICE OF CITY CONTROLLER B-010-08 Enclosed is an invitation to bid on a proposal issued by the City of Pittsburgh, Department of Finance, Bureau of Procurement. Please read all enclosed instructions and specifications carefully. In order for your submission to be considered eligible, you must complete the following: 1. The proposal must be properly completed (in ink or typewriter); 2. Be signed by an authorized contracting agent of your company; 3. Be filed with the "City of Pittsburgh, Controller's Office, First Floor, City-County Building, 414 Grant Street, Pittsburgh, PA 15219", at the time indicated on the Proposal Cover Sheet; Contain certain required paperwork. We have enclosed the following checklist to assist you in your submission. Any forms that have been check-marked must be completed and returned with your bid package or your bid may be rejected: PROPOSAL CHECKLIST X Bid Envelope X Notice To Prospective Bidder Letter Bid Bond (When required, bid bond for amount indicated on Proposal Cover must be X submitted with bid proposal. See paragraph 13, Articles of Agreement) X Proposal Cover X Technical Specifications ARTICLES OF AGREEMENT (SIGNATURE SHEET MUST BE SIGNED AND X ATTESTED ON PAGE 15 ) X Vendor Questionnaire (If not submitting a bid) X MBE/WBE Solicitation and Commitment Form–(Must be signed and returned with bid) X Affidavit of Contractor X Sweatshop Conditions X Statement of Affiliations Prevailing Wage Rate Schedule X Bid and General Contract Conditions The successful bidder may be required to provide a performance bond, or other acceptable security, as indicated on the proposal sheet. Please refer to the proposal package for more information. If any of the forms listed in the checklist are missing, please contact the Bureau of Procurement at (412) 255-2485. Should you choose not to respond to our proposal, please complete the attached "Vendor Questionnaire" and return it in the enclosed bid envelope. Your comments will enable us to improve our ability to serve you. If you have any questions concerning this proposal or its requirements, please contact the Bureau of Procurement at 412-255-2485. We look forward to doing business with you. CITY OF PITTSBURGH BID BOND Know All Persons by these Presents THAT ________________________________________________________________________________ And principal, and _____________________________________________________________________ ______________________________________________________________________________ as surety, are held and firmly bound unto the City of Pittsburgh, in the sum of ______________________________________________________________________________ to be paid to the said City of Pittsburgh, aforesaid, their certain attorney, successors or assigns. To which payment, well and truly to be made, we do not bind ourselves, our successors and assigns, jointly and severally, firmly by these presents. WITNESS our hands and seals, the _________ day of _______________ in the year of our Lord, Two thousand _________________________________________________ WHEREAS, the above bound _____________________________________________ ______________________________________________________________________________ ________________________________________________________________________has filed with the Controller of the City of Pittsburgh proposals for _____________________________________ _ ______________________________________________________________________________ ______________________________________________________________________________ to be done under and in pursuance of the Acts of the Assembly and Ordinances of Council relating thereto; now THE CONDITION OF THE ABOVE OBLIGATION IS SUCH That if the said_________________________________________________________ ______________________________________________________________________________ shall enter into a written contract, as required by said laws and ordinances in case the same shall be awarded to _________________ and well and faithfully perform and fulfill in all its parts, the contract to be made and entered into by and between the said City of Pittsburgh and the said ______________________________________________________________________________ for ___________________________________________________________________________ in accordance with the above mentioned contract, and shall indemnify and save harmless said City of Pittsburgh from all liens, and shall otherwise indemnify, save and hold harmless said City of Pittsburgh from all liens, charges, claims, demands, loss, costs, and damages of every kind and nature whatsoever, then this obligation to be void, otherwise to be and remained in full force and virtue. It is further agreed that any alterations which may be made in the terms of the contract or in the work to be done or materials to be furnished or labor to be supplied or performed under it, or the giving by of City of Pittsburgh of any extension of time for the performance of the contract or any other forbearance on the part of either the City of Pittsburgh or the principal to the other, shall not in any way release the principle and the surety of sureties, or either or any of them, their heirs, executors, administrators, successors, or assigns, from their liability hereunder, notice to the suety or sureties of any such alteration, extension or forbearance being hereby waived. ATTEST: (Seal) SECRETARY - TREASURER COMPANY NAME PRESIDENT-VICE PRESIDENT (Seal) BONDING COMPANY (Seal) FOR SURETY COMPANY ATTORNEY-IN-FACT (Seal) CITY OF PITTSBURGH Department of Finance “B” PROPOSAL FOR CITY OF PITTSBURGH CONTRACTS Proposal # B-010-08 Opening Date April 11, 2008 10% of Amount Bid if 10% of Amount Awarded Bid Bond: over $200,000.00 Performance Bond: if over $100,000.00 NOTICE THIS INQUIRY MUST BE DELIVERED TO THE CITY CONTROLLER’S OFFICE BY 10:00 A.M. ON THE OPENING DATE LISTED ABOVE, TO BE READ AT 11:00 A.M., E.S.T., IN THE DEPARTMENT OF FINANCE BUREAU OF PROCUREMENT. In accordance with the provisions of a Resolution of Council of the City of Pittsburgh: No.432, Series 2007, approved August 10, 2007. INSURANCE COVERAGES FROM MAY 1, 2008 THROUGH APRIL 30, 2009, (SEE ATTACHED SPECIFICATION FOR ADDITIONAL DETAIL) Please check the appropriate box: Corporation Partnership Sole Proprietor Unincorporated Include either Social Security or Federal Tax Identification Number:____________ Name of E-mail address Firm: Address: Phone: Fax: Print name of Signatory Authorizing Contract: pr IMPORTANT NOTICE TO BIDDERS PROPOSAL# B-010-08, INSURANCE COVERAGES Please be advised that a Mandatory Pre-Bid Meeting for the above-captioned proposal will be held promptly at 10:00 AM on Thursday, February 14, 2008 in Room 502 of the City-County Building, 414 Grant Street, Pittsburgh, PA 15219 (please use Ross Street Elevators). At that time, markets for this proposal will be assigned according to a sequence determined by a random drawing. Those not present when the drawing begins will be ineligible to receive markets. DO NOT APPROACH ANY MARKETS UNTIL THEY ARE ASSIGNED TO YOUR COMPANY. It is imperative that all vendors who wish to bid on this proposal have a representative present at the Pre-Bid Meeting with a complete list of preferred markets. There is no guarantee, however, that any of those markets will be assigned to your company. They may be assigned early in the sequence. Please be careful in choosing preferred markets that you do not request a market that may not compete with another assigned market, the vendor who chose first will keep the assigned market and the bidder who chose second will be ineligible to use the non-competing market. No replacement market will be assigned to the second bidder. At the conclusion of the meeting, all market assignments will be final. Additional market choices will not be entertained. PROPOSAL B-010-08 INSURANCE SPECIFICATIONS VARIOUS COVERAGES FOR THE CITY OF PITTSBURGH REVISED: JANUARY 30, 2008 TABLE OF CONTENTS INSTRUCTIONS TO BIDDERS ...............................................................................1-4 GENERAL INFORMATION ......................................................................... 4-11 COVERAGE SPECIFICATIONS ............................................................... 11-14 PERSONNEL CENSUS ..............................................................................14 EXCESS “FAITHFUL PERFORMANCE COVERAGE” ...............................15 SCHEDULE OF CITY OFFICIALS FOR “FAITHFUL PERFORMANCE COVERAGE” ................................................................................................................... 16-17 COMPEHENSIVE GENERAL LIABILITY FOR COMMUNITY CENTERS ..19 SCHEDULE OF LOCATIONS .....................................................................20 BUSINESS AUTOMOBILE COVERAGE………………………………………21 PREMIUM SHEETS ....................................................................................22 ADDITIONAL YEARS – PREMIUM SHEETS .............................................26 INSTRUCTIONS TO BIDDERS The City of Pittsburgh is requesting proposals for a one (1) year period, May 1, 2008 through April 30, 2009, for various insurance coverage’s as stipulated in the attached Specifications. Interested vendors must please review all terms and conditions that follow: Proposals are to be received by the Controller’s Office, First Floor, City-County Building, no later than Friday, April 11, 2008 by 10:00 a.m. to be opened one hour later at 11:00 a.m. 1. The proposals are to include the following material at the time of the Bid Opening or may be subject to rejection. A. Specimen contracts or policies for all coverages quoted. B. The most recent Best Report on all underwriting companies. (All companies must have a Best rating of A or A+ or a policyholder surplus in excess of $50,000,000.) C. A description of the loss control and claim services that you and the company will provide. D. Details of any loss control recommendations that will be mandatory if the coverage is written. E. The premiums are to be indicated on the premium display pages that are included. Please complete them in this entirety. F. A certificate of insurance evidencing your errors and omissions insurance. The minimum limits acceptable for the errors and omissions coverage are $1,000,000 per occurrence. No automobile liability or general liability insurance or workers’ compensation insurance is required in regard to this proposal. G. A Bid Bond, in the amount of 10% of the amount bid as premium, is required with your proposal if the amount bid is over $200,000.00. A performance Bond is required in the amount of 10% of the total amount awarded if that amount is greater than $100,000.00. H. Insurance as required in the “Articles of Agreement” section of this proposal is not required. I. Final copy of all policies in relation to this proposal will be due no later than July 1, 2008 or 90 days from award date, which ever is later to the Department of Finance, Bureau of Procurement. Any deficiencies in final policy coverage’s must be corrected within 30 days of notification. If policies are not delivered by said date, vendor will be considered in arrears of contract. J. Vendors/agents are required to list specifically any exceptions to the specifications listed herein as per the various types of insurance coverage’s that are requested. However, please note that any exceptions taken may be cause for rejection of your bid. K. This proposal may be awarded on a low total bid basis or coverage by coverage basis, whichever may serve the best interest of the City of Pittsburgh. L. All bidders are required to hold the Property and Casualty of Insurance license. M. All rates bid must remain firm for the duration of the contract period of the bid. N. Please note: Combination of Bids – reasonable grounds for supposing that any bidder is interested in more than one proposal for the same item will be considered sufficient cause for rejection of all proposals in which he or she is interested. 2. All policies are to contain the following endorsements: A. Errors and omissions endorsement (for all property coverage’s). B. Broadened name insured definition: The City of Pittsburgh and employees of the City of Pittsburgh, and/or subsidiaries, affiliated or companies as they may not exist or hereafter be constituted, any other company under the Named Insured’s control of which it assumes active management, and any past or future partnership or joint venture, but only as respects to the liability of the City of Pittsburgh. The terms “subsidiary, affiliated or related” companies or corporations shall mean those companies or corporations or other legal entities in which the Names Insured has 50% or more ownership interest. C. Notice of Cancellation/Non-Renewal/Reduction in Coverage: “It is agreed that in the event of cancellation, non-renewal, or reduction in coverage of limits by the company, ninety (90) days written notice thereof will be given to the Named Insured as designated in the Declarations except in the event of non-payment of premium, in which case thirty (30) days written notice will be given.” D. Unintentional Non-Disclosure of Hazards: “Unintentional failure of the Named Insured to disclose all hazards existing on the effective date of this policy shall not prejudice any Insured with respect to the insurance afforded by the policy.” E. Notice of Occurrence: “Upon the happening of an occurrence or personal injury likely to involve the company hereunder, notice shall be given by or on behalf of the insured to the company or any of its authorized agents as soon as practicable after the occurrence or injury is known to the Procurement Services Coordinator. . Such notice shall contain particulars sufficient to identify the insured and also reasonably obtain information with respect to the time, place and circumstances of the accident, the names and addresses of the insured and of available witnesses.” F. Knowledge of Occurrence: “It is hereby agreed that knowledge of an occurrence by the agent, servant, or employee of the insured shall not in itself constitute knowledge by the insure, unless the Procurement Services Coordinator shall have received such notice from its agent, servant, employee or student.” 3. Your proposal will be evaluated based on the following criteria: A. Financial stability of the underwriting company. B. Coverage provided and ability to provide the various enhancements requested. C. Services provided by the agent/broker and company. D. Premiums. E. Payment Terms and Conditions. Please discuss the insurance companies’ installment offerings within your proposal. 4. The City self-insures all other liability exposures.. 5. Depending on the insurance market conditions, the City reserves the right to self-insure any parts of their insurance program. Thus, the City reserves the right at its sole option to cancel all or part of this proposal with thirty (30) days notice to the vendor. 6. Loss Control Visits: Please contact Mr. Patrick Rodgers, Purchasing Agent at (412) 255-2483 to arrange any Loss Control visits. 7. We realize that some of the coverage’s, limits and options may not be available in the current insurance market. However, we are open to any suggestions or options you might recommend. 8. Please forward copies of any declination letters. 9. Any inquiries should be directed to Mr. Patrick Rodgers, Purchasing Agent, Bureau of Procurement, Room 502 City-County Building, Pittsburgh, PA 15219. 10. All proposals will be considered in their final forms, once the proposal is submitted to the City of Pittsburgh. GENERAL INFORMATION Name: The City of Pittsburgh Department of Finance Mailing Address: City-County Building, Room 502 Pittsburgh, PA 15219 Contact: Mr. Patrick Rodgers Telephone: (412) 255-2485 Insurance Carriers: Westchester Surplus Lines (Real and Personal Property) Westchester Surplus Lines (Valuable Papers) National Union (Crime/Public Employee Bonds) CAN/Continental Causality (Boiler and Machinery) Westchester Surplus Lines (Business Automobile) Each coverage as listed above shall be billed separately and invoiced directly to the responsible paying Department as may be determined by the City. Current Expiration: April 30, 2008 III. CITY DEPARTMENTS The City of Pittsburgh had a total budget for the 2008 calendar year of approximately $423,755,325.00. In order to manage the activities and affairs of the City of Pittsburgh operation, there are the following departments: City Council Mayor’s Office Commission of Human Relations City Information Systems Department of Finance Department of Law Department of Personnel and Civil Service, Department of City Planning Department of Public Safety Department of Public Works Department of Parks and Recreation City Controller’s Office A. City Council The City Council consists of nine (9) members which are elected for a term of four years. The Council is the legislative body for the City of Pittsburgh. The Council has committees that oversee nine areas: Finance, Public Works, Finance, Parks and Recreation, Public Safety, Engineering and Construction, Hearing and Planning, and Housing and Development. The City Council holds regular meetings twice a week. It is within the Council’s governing powers to make laws for the City of Pittsburgh, appropriate money for the operation of the City, approve mayoral appointments, review proposed operation, capital improvements and salary budgets submitted by the Mayor’s Office. B. Mayor’s Office The Mayor’s Office is responsible for the elected and ceremonial functions of the Office of Mayor, and the administrative functions of governing the City of Pittsburgh. There are two offices within the Mayor’s Office. First, the Office of Management and Budget monitors the operating and capital budgets, and provided staff services to the Mayor for the annual preparation of the City of Pittsburgh’s operating budget. Second, the City’s Information System Office provides computer system service to all city departments. The Mayor’s Office also administers the Federal Weed & Seed grant program. C. City Information Systems The mission of the City Information Systems (CIS) is to plan, acquire, install and support the City’s proprietary and open computing environments including mainframe, mini, micro and mobile computers. The Bureau of Cable Communications, which regulates the cable franchise program of the City of Pittsburgh is now under the aegis of CIS. D. Commission on Human Relations The Commission on Human Relations administers the City of Pittsburgh’s Fair Practice and Provision of the City Code which makes it unlawful to discriminate on the basis of race, color, religion, ancestry, national origin or place of birth, sex, non-related handicaps or disabilities, employment, housing and public accommodations. Formal complaints are investigated by the staff of the Commission, and reported to the Commissioners for their decisions. The Commission is also required to study and investigate conditions having an adverse effect on the inter-group relations in the City of Pittsburgh. By executive order of the Mayor, the Commission on Human Relations coordinates activities to assure minority business’s participation in construction contracts bid by the City of Pittsburgh. Commission members and staff participate in speaking engagements and similar public information and technical assistant activities to promote the goals of the Human Relations Ordinance. As part of its work in the Fair Practices Complaints, the Commission operates with the federal agencies that have the jurisdiction responsibility (e.g., Equal Opportunity Commission and the Department of Housing and Urban Development). E. Office of the City Controller The City Controller is an elected official who serves a four year term. The Controller’s duties include: Conduct fiscal and perform audits of City Council and other units of government. Prepare monthly and quarterly reports of revenue and expenditures. Submit an annual report detailing revenues, receipts, debt and expenditures. Verify that no appropriation is overdrawn, or that no appropriation for one item is used for other purposes. Verify that sufficient funds are actually on hand before preceding with a payable. Countersign all contracts, agreements, vouchers. Perform a preliminary audit of all campaign contributions and expenses. The City Controller is also the Controller for the Pittsburgh Board of Education and the Director for each of the City’s three Pension Funds. F. Department of Finance The Department of Finance is comprised of Seven divisions: Financial Control, Tax Collection and Real Estate Divisions, Three Taxing Bodies, The Mayor’s 311 Action Line, The Office of Management & Budget, and the Bureau of Procurement, Fleet and Asset Services. The Financial Control section invests all the City’s funds to maximize interest earnings on available cash. The Tax Collection Division is responsible for collecting all self-assessed taxes due the City and School District. The Real Estate and Three Taxing Bodies Divisions are responsible for the collection of real estate taxes due to the City and School District, as well as the sale of delinquent and seized City properties . There is also an Internal Audit section that assists the Director of Finance in reviewing the internal operation of the finance department. The 311 Action Line Section handles complaints, questions and services requested by the general public. The Office of Management & Budget oversees and manages the budget appropriation needs for all City Departments. The Bureau of Procurement, Fleet & Asset Services is responsible for all Purchasing related functions, including specification writing, the bid process, and advertising for all goods and services required, administering construct contracts, and the sale of surplus materials; the purchase of, and all maintenance and repair functions related to the fleet of over 1300 vehicles (including fuel & towing operations); as well as fixed asset tracking, control and oversight. This includes Building and infrastructure oversight. This Bureau also contains the Print Shop, which oversees in-house & out-sourced printing, mailing, duplicating, binding and graphic services, as well as overseeing the copier services for all of City government The Department of Finance also oversees the in- house and out-sourced mailing requirements for all City Departments G. Department of Law The Law Department represents the City in court actions involving damage claims against the City, defense of Ordinances, allegations of unconstitutionality, civil rights actions, collection of taxes, and enforcement of zoning, buildings and traffic codes. The Department of law will also prosecute damages against persons who have damaged City property or equipment, eminent domain in cases dealing with the taking of property for public purposes. The Department of Law participates in Workers’ Compensation litigation, civil service cases, and police and file trail boards. Through it’s claim division, the of Law processes claims and recommends payment or settlement in proper cases. The Law Department is responsible for filing liens and for drafting the approval of approved ordinances, resolutions, deed, leases, contracts and other legal briefs. H. Department of Personnel and Civil Service This department consists of five divisions. First, the Division of Employment Development includes the Civil Service Commission. This Commission is responsible for recruitment, equal opportunity reporting, Affirmative Action plans, investigation, record maintenance, physical examinations, test preparation and administration, and job analysis. Second, the Division of Organization, Planning and Research is responsible for research, design, and implementation of personnel programs (such as paid and classification), the Employee Assistance Program (EAP), the employee handbook, employee orientation, performance evaluation and the administration of preferred compensation and unemployment compensation programs. Third, the Division of Employment and Training Grant Administration (Pittsburgh Partnership) is responsible for providing training and employment for unemployed residents of the City of Pittsburgh. This program is funded be Federal, state or private sector funding sources. These activities include the planning, development, and the administration on programs, on-the-job training, placement and job development. Fourth, the Payroll section is responsible for all City paychecks being distributed on a timely basis. Fifth, the Employee Benefits Division is responsible for the administration of the City’s fringe benefits (Health and Life Insurance Vision, Dental, etc.) and the administration of Worker’s Compensation claims. I. Department of City Planning The Department of City Planning functions under a nine member City Planning Commission. The members are appointed by the Mayor. The principal function of the Department of Planning is to make recommendations to the Mayor and City Council on the allocation of resources to promote urban development for the City of Pittsburgh. The Commission is required by law to prepare and adopt a master plan. Current policies and programs for implementing this master plan include a recommended six year capital program for specific projects along with a six year development programs. These two programs are updated on an annual basis. To fulfill its comprehensive planning duties, the department undertakes planning studies in various functional areas such as: Housing, Environment, Transportation, Recreation and Economic development. The Department of City Planning is also responsible for developing, administering, monitoring and evaluating the community development Block Grant program. The Department of City Planning is also responsible for administering the zoning ordinance and subdivision regulation. The Department assigns a professional planner on a full time basis to a number of the larger residential districts within the City of Pittsburgh. This Planner serves as the principal liaison between the local community and the City Planning Department; and as a technical assistant to local neighborhood groups for the purpose of coordinating and expediting public activity within the community involving planning. Finally, the Department of City Planning assumes the operational responsibility for the City’s residential permit parking program. J. Department of Public Safety The Department of Public Safety consists of five bureaus. 1.) The Administration and Support Services Bureau consists of three divisions: Education and Training Division (Public Safety Academy) Support Services Division (Record section, department information, warrant office, etc Planning Research and Development Division (Responsible for designing and implementing operation and management systems) 2.) The Police Bureau is responsible for traffic law and crime prevention. 3.) The Bureau of Building Inspection is responsible for regulating all construction, demolition and occupancy. This Bureau issues all permits required for building repair, alterations, etc. 4.) The Emergency Medical Services Bureau is responsible for providing emergency medical and rescue services. 5.) The Fire Bureau is responsible for providing emergency fire service to the City. 6.) The Animal Control Division is responsible for the enforcement of ordinances governing the City’s animal population governing the City’s animal population L. Department of Public Works The Department of Public Works is responsible for the improvement and maintenance of streets, parks. sewers, and bridges including: buildings, swimming pools, ball fields, and tennis courts, which must be maintained on a daily basis. The Bureau of Transportation and Engineering is responsible for implementing the City’s Capital Improvement Program, and for the design of all capital improvement projects relating to parks, bridges, structures, streets, and traffic, as well as for the administration of all capital improvement construction contracts. Note that this former Department was transferred to the Department of Public Works as a Bureau effective January 1, 2005 The Construction Bureau coordinates all street resurfacing activities, a variety of maintenance and construction projects; The Bureau of Facilities Maintenance maintains and repairs all buildings and structures owned by the City. The Heavy Equipment Repair Division repairs all specialty equipment used by the Department of Public Works. Traffic Control Bureau maintains the City’s traffic control system, line & crosswalk painting, and signs. Environmental Services Division This division has two operating sub-divisions: Residential Solid Waste Management Recycling The Residential Solid Waste management division collects and disposes of household solid waste on a weekly basis. . The Recycling division is responsible for coordinating all recycling efforts throughout the City, including education, as well as collection and disposal. M. Department of Parks and Recreation This department is responsible for the neighborhood recreation centers, senior community centers, and swimming pools. Additionally, the Department offers after- school programs and arts programs at selected public schools and community locations. IV. COVERAGE SPECIFICATIONS A. REAL AND PERSONAL PROPERTY COVERAGES 1. Limits and Coverage’s: A. Blanket Limit: $58,596,936.00 B. (Refer to Attachment A: Insurance Property Schedule) C. Agreed Amount – NO COINSURANCE D. “All Risk” E. Replacement Cost Basis 2. Deductible Options: A. $100,000 per loss 3. Extensions and Coverage’s TO BE INCLUDED: A. Flood (including sewer and drain backup) Limit: $5,000,000 Deductible: $100,000 B. Acts of Terrorism coverage pursuant to “Terrorism Risk Insurance Act of 2002” As defined in Section 102(1) of the Terrorism Risk Insurance Act of 2002, a certified “act of terrorism” means any act that is certified by the Secretary of the Treasury, in concurrence with the Secretary of State and the Attorney General of the United States, to be an act of terrorism. To be certified, the act of terrorism must be: 1) a violent act or an act that is dangerous to human life, property, or infrastructure; 2) have resulted in damage within the United States, or outside the United States in the case of an air carrier or vessel, or the premises of a United States mission; and 3) have been committed by an individual or individuals acting on behalf of any foreign person or foreign interest, as part of any effort to coerce the civilian population of the United States or to influence the policy or affect the conduct of the United States Government by coercion. C. Earthquake Limit: $5,000,000 Deductible: $100,000 D. Building Ordinances Coverage Limit: $1,000,000 E. Off Premises Power Limit: $1,000,000 Delete electrical injury exclusion F. Errors and Omissions Limit: $500,000 G. Right to Build Elsewhere H. Endorsement for Landscaping Underground and Capitalized Costs “Policy coverage includes coverage for interests architect’s, engineering and legal fees incurred in cost of construction or renovation; fences, glass, signs attached or detached, retaining walls, pavements, radio and TV Equipment attached or detached, landscaping, trees, shrubs, etc., foundation below the ground including underground piping, underground piers, flues and drains attached or detached including swimming pools, if any. All claims are subject to the policy deductible.” I. The City may conduct an appraisal of all properties. Once the appraisal is completed, it will be forwarded to the successful agent/broker. The successful bidder will be required to revise the blanket limit and adjust the premium based on the applicable vendor rate bid. B. BUSINESS INTERRUPTION COVERAGES (for Property Coverage Only) 1. Business Interruption Limit: $9,450,000 90% coinsurance (includes ordinary payroll) 2. Extra Expense Limit Options: $5,000,000 No Monthly Limitations C. VALUABLE PAPERS 1. Limit: $500,000 2. Deductible: $5,000 D. CRIME COVERAGE 1. Coverage a) Blanket employee Dishonesty Bond Coverage Limit: $10,000 b) Faithful Performance Blanket bond Limit: $10,000 c) Faithful Performance Blanket Position Bond Limit: $10,000 d) Money and Securities (1) Inside Premises Limit: $100,000 (2) Outside Premises Limit: $100,000 e) Robbery and Safe Burglary Limit (Inside Premises): $500,000 f) Depositors Forgery Limit: $500,000 g) Computer Fraud Limit: $500,000 2. Deductible: $5,000 ONLY 3. Endorsement or Extensions a) Volunteers and part-time employees included in employee definition. b) Personnel Census PERSONNEL CENSUS DEPARTMENT OF FINANCE ONLY Department of Finance Only Director of Finance 1 Deputy Director, City/School Treasurer 1 Deputy Director, Bureau of Procurement, Fleet ,Assets 1 Assistant Director 3 Assistant City/School Treasurer 1 Cashiers 3 Investigators and Auditors 26 Clerical 40 All Other Employees 59 GRAND TOTAL 135 c) Peak season endorsement for money and securities for the month of January and February: Limit of liability $500,000. Coverage inside and outside the premises (Peak Season Endorsement). d) There are approximately 3248 employees. This figure should be used to calculate the premium for the Blanket Employee dishonesty and Faithful Performance Blanket Bond coverage. 4. Underwriting Information a) Schedule of additional excess “Blanket Employee Dishonesty Bond Coverage Positions” Office of Position Limit City Controller $10,000 Director of City Information Systems $10,000 Director of City Planning $10,000 Director of Human Relations $10,000 Director of Law/City Solicitor $10,000 Director of Parks and Recreation $10,000 Director of Public Works $10,000 Director of Finance/City Sales Agent $10,000 Director of Personnel and Civil Services $10,000 Deputy City Solicitor $10,000 Purchasing Manager $20,000 Director of Public Safety $10,000 Chief of Building Inspection (BBI) $5,000 Facilities Maintenance Supervisor (Public Works) $5,000 Custodial Working Supervisor (Finance) $5,000 Superintendent of Inspection Division $5,000 Deputy Director, Public Works $5,000 Assistant Director of Streets Maintenance (PW) $5,000 Assistant Director of Traffic & Engineering (PW) $5,000 Assistant Director of Environmental Services (PW) $5,000 Assistant Director of Operations (PW) $5,000 Fleet Contract Manager (Finance) $5,000 Fleet Contract Administrator (Finance) $5,000 Payroll Clerks (Personnel) $5,000 Store Clerk (Public Works) $5,000 Store Clerk (Parks and Recreation) $5,000 Department of Public Safety, Tow Pound $10,000 Clerk II, Department of Public Safety, Tow Pound $5,000 Clerk II, Department of Public Safety, Tow Pound $5,000 Clerk II, Department of Public Safety, Tow Pound $5,000 Clerk II, Department of Public Safety, Tow Pound $5,000 Clerk-Typist, Department of Public Safety, Tow Pound $5,000 b) Schedule of “Excess City Officials for Faithful Performance Blanket Bond Name Bond Requirements” Office of Position Limit Mayor $10,000.00 Luke Ravenstahl Deputy Mayor $10,000.00 Yarone Zober (each) Director of Finance $200,000.00 Scott Kunka Deputy Director - City Treasurer $200,000.00 Vacant – name to be provided when filled City of Pittsburgh School Treasurer $250,000.00 Vacant – name to be provided when filled City of Pittsburgh Assistant School Treasurer $250,000.00 Margaret L. Lanier NOTE: Individual Name Bonds must be issued sixty (60) days after award and invoiced separately for each position listed above. This is a legal requirement, stipulated by the Pittsburgh Code. c) Schedule of “Excess Employees for Faithful Performance Coverage Indemnity Position Schedule of Employees” designated positions. LOCATION Coverage Total Amount Of Number Of Additional Employees Indemnity In Each Of Each Position Employee Investment Officer, C 1 $50,000 Pittsburgh, PA Supervisor Cashier, C 1 $50,000 Pittsburgh, PA Clerk/Cashier I,II, C 3 $50,000 Pittsburgh, PA Clerical Specialist II, C 1 $50,000 Pittsburgh, PA Sup. Payroll/Paymaster, C 1 $50,000 Pittsburgh, PA LOCATION Coverage Total Amount of Number of Additional Employees Indemnity In each Of each Position Employee Director, Personnel & C 1 $500,000 Civil Service Commission, Pittsburgh, PA Asst. Dir., Personnel & C 1 $500,000 Civil Service Commission, Pittsburgh, PA Employment & Training Grant Administration Fiscal Officer, C 1 $500,000 Personnel & Civil Service Commission, Pittsburgh, PA Federal Weed & Seed C 1 $500,000 Project Director, Pittsburgh, PA d) Payroll and accounting procedures (1) The amount of checks issued from the Treasurer’s Office, and Personnel & Civil Service varies daily. Check amount may be into the millions. Daily cash receipts do not exceed $500,000. (2) The is a vault with a Diebolt door and a Diebold Security System that has an alarm system tied into the city/ county EOC/ 911center. (3) In regard to deposits, messengers are accompanied by a police officer. Individual daily deposits normally do not exceed $50,000, but at peak tax season may total as much as $150,000 cash & $2,867,000 in checks. e) There have been no losses over the last five years. f) Audits (1) Are books and records audited by a Certified Public Accountant? yes no (2) How often? annually (3) Is audit complete and unqualified? yes no (4) Is someone responsible for auditing the books on a daily basis? yes no (5) Are all premises audited? yes no (6) Are all incoming checks recorded or duplicated upon receipt so that they may be identified? yes no (7) Are all incoming checks stamped “For Deposit Only” immediately upon receipt? yes no (8) Are bank accounts reconciled by someone not authorized to deposit or withdraw therefrom? yes no (9) Are all securities kept in bank safe depositories? yes no (10) Are securities subject to joint control by two or more responsible employees? yes no (11) Are all checks issued by the City Countersigned? yes no (12) Are there any precious metals or stones (such as gold, silver, diamonds) stored at any City located? yes no E. BOILER AND MACHINERY COVERAGE 1. Limits and Coverages: $5,000,000 per accident 2. Additional Coverages a) Repair and/or replacement basis b) Comprehensive basis c) Hazardous cleanup expenses $25,000 d) Extra Expense $1,000,000 e) Business Interruption $9,450,000 f) Off-premises power $1,000,000 g) Ammonia contamination $25,000 h) Expediting expenses $25,000 i) Water damage $25,000 3. Schedule of Insurable Objects (refer to Attachment B: Boiler and Machinery Supplement) 4. Carrier must provide boiler and pressure vessel inspections to the City at no additional cost to the City pursuant to State regulations. F. BUSINESS AUTOMOBILE COVERAGE 1. Coverages a) Fire, theft, combined Additional Coverage (CAC), Excluding Collision Limit: ACTUAL CASH VALUE 2. Deductible: $100,000 3. Scheduled Vehicles a) Refuse Packer/Recycling Trucks (87 vehicles) (1) Value $13,050,000.00 (2) Garaged: 29 ½ St. and A.V.R.R., Pittsburgh, PA (3) Average value per each: $150,000.00 each truck (The Environmental Services Vehicles list is attached.) V. PREMIUM SHEETS A. REAL AND PERSONAL PROPERTY ANNUAL RATE** PREMIUM* Insurance Carrier: 1a. Blanket Limit: $58,596,936.00 $ $ Per Schedule provided 1b. Deductible Limit: $100,000 $ $ 2. Agreed Amount: $ $ 3. All Risk $ $ 4. Replacement Cost $ $ 5. Flood Limit: $5,000,000 $ $ ($100,000 deductible) 6. Earthquake Limit: $5,000,000 $ $ ($100,000 deductible) 7. Building Ordinances: $1,000,000 $ $ 8a. Off Premises Power: $1,000,000 $ $ 9. Errors and Omissions: $500,000 $ $ 10. Right To Build Elsewhere $ $ 11. Endorsement for Landscaping $ $ Underground and Capitalized Costs 12. Terrorism Acts coverage $ $ * For May 1, 2008 to April 30 2009 **Rates must be given for each of the various coverages listed so that the City will be able to add or delete coverages during the duration of the contract period. NOTE THAT SUCH INDIVIDUAL RATES MAY BE NECESSARY FOR AWARD CONSIDERATION, PARTICULARLY IN A SPLIT AWARD SCENARIO. B. BUSINESS INTERRUPTION ANNUAL RATE** PREMIUM* Insurance Carrier: 1. Business Income. Limit: $9,450,000 $ $ (including payroll) 2. Extra Expenses: Limit: $5,000,000 $ $ C. VALUABLE PAPERS ANNUAL RATE** PREMIUM* Insurance Carrier: 1. Limit: $500,000 $ $ Deductible: $5,000 D. CRIME ANNUAL RATE** PREMIUM* Insurance Carrier: 1a. Blanket Employee Dishonesty Bond $ $ Coverage Limit: $10,000 1b. Faithful Performance Blanket Bond $ $ Limit: $10,000 1c. Money and Securities $ $ Limit Inside Premises: $100,000 1d. Limit Outside Premises: $100,000 $ $ 1e. Robbery and Safe Burglary $ $ Limit Inside Premises: $500,000 1f. Depositors Forgery $ $ Limit: $500,000 1g. Computer Fraud $ $ Limit: $500,000 3a. Volunteers and part-time Employees $ $ Included 3b. Peak Season Endorsement for Money $ $ and Securities Limit (January to February): $500,000 4a. Excess coverage designated positions $ $ 4b. Excess coverage designated positions $ $ (Name Bonds) 4c. Excess coverage designated positions $ $ (Additional Position Bonds) E. BOILER AND MACHINERY ANNUAL RATE** PREMIUM* Insurance Carrier: 1. Limit: $5,000,000 per accident $ $ 2. Repair and Replacement $ $ 3. Comprehensive Basis $ $ 4. Hazardous Clean Up Expenses $25,000 MIM. $ $ 5. Extra Expense - $1,000,000 $ $ 6a. Business Interruptions $ $ Limit: $9,450,000 6b. 24 hour Deductible $ $ 7. Off Premises Power - $1,000,000 $ $ 8. Ammonia Contamination - $25,000 MIM. $ $ 9. Expediting Expenses - $25,000 MIM. $ $ 10. Water Damages - $25,000 MIM. $ $ G. BUSINESS AUTOMOBILE ANNUAL RATE** (REFUSE TRUCKS ONLY) PREMIUM* Insurance Carrier: 1. Fire, Theft, CAC (Combined Additional Coverage), $ $ Excluding Collision $100,000 Deductible H. GENERAL ENDORSEMENTS ANNUAL RATE** PREMIUM* Insurance Carrier: 1. Errors & Omissions $ $ 2. Broadened Named Insured $ $ 3. Ninety Day Cancellation Notice $ $ 4. Unintentional Non-Disclosure $ $ 5. Notice of occurrence $ $ 6. Knowledge of Occurrence $ $ VI. PREMIUM SUMMARY SHEET PLEASE INDICATE RATES BID HEREIN FOR EACH CATEGORY LISTED BELOW: May 1, 2008 through April 30, 2009 Annual Net Premium Rate A. Real and Personal Property $ $ B. Business Interruption C. Valuable Papers D. Crime $ $ E. Boiler & Machinery $ $ F Business Automobile $ $ (Refuse Trucks) G. General Endorsements $ $ All other coverage costs, as stipulated in Section V will be provided at the listed rates for the succeeding contract terms as may be awarded by the City. *The rates provided will be used when additions or deletions are necessary to the schedules incorporated in the coverage’s provided. The Premiums bid must be firm bids for the coverage’s provided for that contract period. All other rates as listed, unless stipulated herein, shall remain firm for the duration of the contract award. The City reserves the right to award on a one (1), two (2), or three (3) year basis, whichever may serve the best interest of the City. The City also reserves the right to award any single coverage or any combination of coverage’s that may serve the best interest of the City. ATTACHMENT C 2008 REFUSE/RECYCLING TRUCK INVENTORY CHASSIS BODY COMPONENT YEAR MAKE/MODEL MAKE/MODEL EQ_TYPE ES-236 1989 Cranecarrier LEACH 2RII Refuse Packer (Refurbished) ES-240 1989 Cranecarrier LEACH 2RII Refuse Packer (Refurbished) ES-246 1989 Cranecarrier LEACH 2RII Refuse Packer (Refurbished) ES-259 1989 Cranecarrier LEACH 2RII Refuse Packer (Refurbished) ESR-3 1992 White-GMC/ Model 45 LEACH 2RII Recycling Single Packer ESR-26 1997 Cranecarrier LET 46F CCC/RRL25-2 Recycling Dual Packer ESR-27 1997 Cranecarrier LET 46F CCC/RRL25-2 Recycling Dual Packer ESR-28 1997 Cranecarrier LET 46F CCC/RRL25-2 Recycling Dual Packer ESR-29 1997 Cranecarrier LET 46F CCC/RRL25-2 Recycling Dual Packer ESR-30 1997 Cranecarrier LET 46F CCC/RRL25-2 Recycling Dual Packer ESR-31 1997 Cranecarrier LET 46F CCC/RRL25-2 Recycling Dual Packer ESR-32 1997 Cranecarrier LET 46F CCC/RRL25-2 Recycling Dual Packer ESR-33 1997 Cranecarrier LET 46F CCC/RRL25-2 Recycling Dual Packer ESR-34 1997 Cranecarrier LET 46F CCC/RRL25-2 Recycling Dual Packer ESR-35 1997 Cranecarrier LET 46F CCC/RRL25-2 Recycling Dual Packer ESR-36 1997 Cranecarrier LET 46F CCC/RRL25-2 Recycling Dual Packer ESR-37 1997 Cranecarrier LET 46F CCC/RRL25-2 Recycling Dual Packer ESR-39 1997 Cranecarrier LET 46F CCC/RRL25-2 Recycling Dual Packer ES-204 2000 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-205 2000 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-213 2000 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-217 2000 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-218 2000 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-219 2000 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-224 2000 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-226 2000 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-227 2000 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-231 2000 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-232 2000 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-233 2000 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-257 2000 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-261 2000 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-216 2002 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-222 2002 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-237 2002 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-250 2002 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-263 2002 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-264 2002 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-267 2000 Peterbilt/ 320 LEACH 2RII Refuse Packer CHASSIS BODY COMPONENT YEAR MAKE/MODEL MAKE/MODEL EQ_TYPE ES-271 2002 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-272 2002 Peterbilt/ 320 LEACH 2RII Refuse Packer ES-305 2002 Peterbilt/ 320 HEIL 612-2823 Refuse Packer (Front Loader) ES-306 2002 Peterbilt/ 320 HEIL 612-2823 Refuse Packer (Front Loader) ES-203 2003 Cranecarrier McNeilus 2513 Refuse Packer ES-209 2003 Cranecarrier McNeilus 2513 Refuse Packer ES-228 2003 Cranecarrier McNeilus 2513 Refuse Packer ES-245 2003 Cranecarrier McNeilus 2513 Refuse Packer ES-254 2003 Cranecarrier McNeilus 2513 Refuse Packer ES-262 2003 Cranecarrier McNeilus 2513 Refuse Packer ES-210 2004 Cranecarrier McNeilus 2513 Refuse Packer ES-243 2004 Cranecarrier McNeilus 2513 Refuse Packer ES-256 2004 Cranecarrier McNeilus 2513 Refuse Packer ES-258 2004 Cranecarrier McNeilus 2513 Refuse Packer ES-268 2004 Cranecarrier McNeilus 2513 Refuse Packer ES-269 2004 Cranecarrier McNeilus 2513 Refuse Packer ES-270 2004 Cranecarrier McNeilus 2513 Refuse Packer ESR-1 2004 Cranecarrier McNeilus 2513 Recycling Single Packer ESR-2 2004 Cranecarrier McNeilus 2513 Recycling Single Packer ES-201 2006 Cranecarrier McNeilus 2513 Refuse Packer ES-202 2006 Cranecarrier McNeilus 2513 Refuse Packer ES-238 2006 Cranecarrier McNeilus 2513 Refuse Packer ESR-21 2006 Cranecarrier LET 46F PAK-MOR Recycling Dual Packer ESR-22 2006 Cranecarrier LET 46F PAK-MOR Recycling Dual Packer ESR-23 2006 Cranecarrier LET 46F PAK-MOR Recycling Dual Packer ES-214 2007 Cranecarrier LET 46F McNeilus 2513 Refuse Packer ES-215 2007 Cranecarrier LET 46F McNeilus 2513 Refuse Packer ES-220 2007 Cranecarrier LET 46F McNeilus 2513 Refuse Packer ES-221 2007 Cranecarrier LET 46F McNeilus 2513 Refuse Packer ES-307 2007 Cranecarrier HEIL 612-8528 Refuse Packer (Front Loader) Attachment A: REFERENCE PURPOSE ONLY Bldg Building Construction Area Stories Yr Built Bldg Value Contents Code Comments (SF) B001 CITY COUNTY BUILDING FIRE-RESISTIVE 207,857 9 1917 $9,500,000 $8,000,000 414 GRANT STREET 15219 PARTIAL SPRINKLERED B004 FINANCE FACILITY 1 MASONRY NON- 37,800 2 1962 $425,000 $0 10 29 ½ STREET 15222 COMBUSTIBLE B005 FINANCE FACILITY 2 MASONRY NON- 38,752 2 1962 $425,000 $0 35 29 ½ STREET 15222 COMBUSTIBLE B109 POLICE TRAFFIC ENFORCEMENT MASONRY 14,400 2 1860 $100,000 $0 2608 PENN AVENUE 15222 B221 SOUTHSIDE SKATING RINK JOISTED MASONRY 6,000 1 1975 $500,000 $0 QUARRY STREET 15210 B002 PW REPAIR SHOP MASONRY-NON- 29,280 3 1925 $275,000 $150,000 1807 FIFTH AVENUE 15219 COMBUSTIBLE B010 PUBLIC WORKS TRAFFIC DIVISION MASONRY 31,653 2 1949 $250,000 $0 2625 LIBERTY AVENUE 15222 B068 SCHENLEY GOLF COURSE CLUBHOUSE JOISTED MASONRY 10,000 2 1907 $350,000 $0 SCHENLEY DRIVE 15217 FRICK PARK NATURE CENTER JOISTED MASONRY 8,471 3 1978 $600,000 $0 B100 * 2005 BEECHWOOD BOULEVARD 15217 SPRINKLERED B089 HIGHLAND PARK FARMHOUSE MASONRY/ 2,652 1 0 $178,000 $0 HERBERTON STREET 15206 FRAMED ROOF B219 RIVERVIEW CHAPEL PICNIC SHELTER FRAME 3,067 1 1950 $700,000 $0 RIVERVIEW DRIVE 15214 B083 WESTINGHOUSE PARK RECREATION CENTER JOISTED MASONRY 2,480 1 1958 $250,000 $0 THOMAS BOULEVARD 15208 B079 MAGEE RECREATION CENTER JOISTED MASONRY 16,689 3 1980 $500,000 $0 600 GREENFIELD AVENUE 15217 * - BUILDING FIRE- DAMAGED; NON-FUNCTIONAL SPRINKLER SYSTEM Bldg Building Construction Area Stories Yr Built Bldg Value Contents Code Comments (SF) B184 BURGWIN POOL BUILDING JOISTED MASONRY 6,696 0 1939 $200,000 $0 328 MANSION STREET 15207 B158 FRICK PARK SERVICE CENTER OFFICE NON-COMBUSTIBLE 3,720 2 1958 $150,000 $0 1 ENGLISH LANE 15217 B067 SCHENLEY GOLF COURSE SERVICE NON-COMBUSTIBLE 300 1 1984 $75,000 $0 BUILDING EAST CIRCUIT DRIVE 15217 B062 PUBLIC WORKS THIRD DIVISION JOISTED MASONRY 16,590 1 1960 $250,000 $0 Moved to Swineburne St. 15213 SPRINKLERED B014 PUBLIC WORKS SIXTH DIVISION MASONRY 18,597 1 1953 $400,000 $0 HEAVY EQUIPMENT 2818 SMALLMAN STREET 15222 B015 PUBLIC WORKS SECOND DIVISION MASONRY 12,880 1 1925 $300,000 $0 BUILDING 1 6814 HAMILTON AVENUE 15208 B187 PUBLIC WORKS THIRD DIVISON MASONRY, NON- 5,254 1 1972 $175,000 $0 HAZELWOOD SERVICE COMBUSTIBLE 5348 SECOND AVENUE 15207 B018 PUBLIC WORKS FOURTH DIVISION MASONRY 14,172 2 1939 $125,000 $0 414 BAUSMAN STREET 15210 B217 MOUNT WASHINGTON SENIOR CITIZEN MASONRY 10,000 1 1950 $400,000 $0 CENTER 122 VIRGINIA AVENUE 15211 B119 FIREHOUSE 5 MASONRY 5,565 2 0 $400,000 $0 2945 WEBSTER AVENUE 15219 B120 FIREHOUSE 6 MASONRY 6,353 0 0 $400,000 $0 3958 PENN AVENUE 15201 B064 SCHENLEY SKATING RINK JOISTED MASONRY 11,764 1 1975 $800,000 $0 OVERLOOK DRIVE 15217 PUBLIC WORKS 3RD DIVISION METAL BLDG. W. STEEL 24,000 1 0 275,000 $0 B620 88 SWINEBURN STREET 15213 BEANS Bldg Building Construction Area Stories Yr Built Bldg Value Contents Code Comments (SF) B263 CHADWICK RECREATION BUILDING NON-COMBUSTIBLE 5,256 2 1974 $225,000 $0 OBERLIN &MINGO STREET 15206 B006 FINANCE RADIO MASONRY 6,312 2 1950 $200,000 $0 TELECOMMUNICATIONS 51 29 ½ STREET 15222 B145 FIREHOUSE 38 MASONRY 8,391 0 1973 $300,000 $0 198 ESSEN STREET 15235 B123 FIREHOUSE 11 NON-COMBUSTIBLE 4,456 1 1977 $300,000 $0 800 SOUTH MILLVALE AVENUE 15213 B114 POLICE ZONE 5 / FIREHOUSE 8 MASONRY 20,874 3 1925 $975,000 $0 5714 PENN CIRCLE WEST 15206 B379 ZONE 1 FACILITY MASONRY 35,000 2 1970 $1,250,000 $0 BRIGHTON ROAD 15212 B017 PUBLIC WORKS FIFTH DIVISION METAL 18,476 1 1978 $175,000 $175,000 1330 HASSLER STREET 15204 B016 SCHENLEY PARK POOL BUILDING STEEL FRAME, NON- 2,466 1 1959 $37,500 $0 OVERLOOK DRIVE 15217 COMBUSTIBLE B009 PUBLIC WORKS ADMINISTRATION FRAME 18,000 0 0 $500,000 $0 BUILDING 611 SECOND AVENUE 15222 B117 FIREHOUSE 3 MASONRY 6,345 3 1894 $300,000 $0 1401 PENN AVENUE 15222 Bldg Building Construction Area Stories Yr Built Bldg Value Contents Code Comments (SF) B153 EMS HEADQUARTERS MEDIC 13 MASONRY 44,277 2 0 $500,000 $0 RESCUE 1 700 FILBERT STREET 15232 B251 MARSHALL HOUSE GARAGE JOISTED MASONRY 900 3 1905 $125,000 $0 6300 FIFTH AVENUE 15232 B260 MARSHALL HOUSE PITTSBURGH JOISTED MASONRY 2,340 2 1905 $500,000 $0 CENTER FOR THE ARTS 6300 FIFTH AVENUE 15232 B008 PUBLIC WORKS (E&C) TESTING LAB NON-COMBUSTIBLE 6,943 2 1896 $200,000 $0 4501 CENTRE AVENUE 15213 B066 SCHENLEY NATURE MUSEUM BRICK 1,651 1 1948 $1,000,000 $0 PANTHER HOLLOW ROAD (Renovated)15217 B003 FINANCE EAZOR MASONRY/METAL 58,500 0 0 $300,000 $0 WAREHOUSE 2945 RAILROAD STREET 15222 B247 PARKS 62ND STREET WAREHOUSE NON-COMBUSTIBLE 27,664 0 0 $4,106,436 $250,000 6301 BUTLER STREET 15201 NON-SPRINKLERED B372 POLICE INVESTIGATIONS BUILDING MASONRY 44,066 4 0 $900,000 $0 202 PENN CIRCLE WEST 15206 B371 MUNICIPAL COURTS BUILDING NON-COMBUSTIBLE 50,000 4 1996 $19,000,000 $250,000 660 FIRST AVENUE 15219 SPRINKLERED B252 SCAIFE HOUSE FRAME 10,000 4 1898 $350,000 $0 1047 SHADY AVENUE 15232 B034 COWLEY RECREATION CENTER MASONRY 14,341 0 0 $500,000 $0 1200 GOETTMAN STREET 15212 Bldg Building Construction Area Stories Yr Built Bldg Value Contents Code Comments (SF) B032 JEFFERSON RECREATION CENTER BRICK 2,688 3 0 $100,000 $0 605 REDKNAP STREET 15214 B075 AMMON RECREATION CENTER BRICK 14,951 2 0 $300,000 $0 2217 BEDFORD AVENUE 15219 B078 WEST PENN RECREATION CENTER BRICK 21,659 2 0 $500,000 $0 470 PAULOWNA AVENUE 15219 B049 ORMSBY POOL AND RECREATION BRICK 16,925 2 0 $250,000 $0 CENTER 2200 SIDNEY STREET 15203 POLICE BUREAU HEADQUARTERS BUILDING MASONARY 80,000 2 2003 $0.00 $250,000 1203 WESTERN AVE 15217 RENOVATED NOTE: CONTENTS COVERAGE ONLY TOTAL BUILDING VALUE: $50,621,936.00 TOTAL CONTENTS VALUE: $ 9,075,000.00 GRAND TOTAL: $59,696,936.00 Attachment B: BOILER AND MACHINERY SUPPLEMENT Bldg Building Name Type of Source of Air Air Size of Largest Size Hot Water Emergency Code Heating Hot Water Conditioning Compressor Motors of Pumps(s) Heaters Generator Tanks Unit B037 RIVERVIEW POOL BUILDING N/A N/A No None None None 50g - electric None B004 FINANCE FACILITY 1 Hot Water Heaters and No 2-Ingersoll 25 hp 1/6 hp (2) 285,000 7.5 kW Storage tank Rand Btu – natural gas B005 FINANCE FACILITY 2 Gas Forced Tankless No T-30 2 25 hp None (2) 178,500 None Air Heaters Kruman Btu – natural gas B002 PUBLIC WORKS REPAIR Steam Hot water No 5 hp 5 hp 1/3 hp 40,000 Btu – None SHOP heater natural gas B056 OLYMPIA PARK RECREATION Hot water Hot water No None ¾ hp ¾ hp 40 g – natural None CENTER heater gas B003 FINANCE EAZOR Gas Forced Hot water No None None None None None WAREHOUSE Air heater B003 FINANCE EAZOR Gas Forced Center heater No None None None None None WAREHOUSE Air B003 FINANCE EAZOR Hot water Hot water Yes 1 ¼ hp ¼ hp 1 100,000 Btu- 150 Kw WAREHOUSE heater natural gas B003 FINANCE EAZOR Gas Forced Hot water Yes 1 Englo ¼ hp ¼ hp 670,000 Btu- None WAREHOUSE Air heater natural gas B046 OLIVER BATH HOUSE Steam Hot water No None 1/3 hp 1/3 hp 199,990 Btu- None heater natural gas B006 FINANCE RADIO Hot water Hot water Yes None 1 ½ hp 1 ½ hp 197,000 Btu- None TELECOMMUNICATIONS heater natural gas B049 ORMSBY POOL AND Steam Hot water No None 1/3 hp 1/3 hp 300g – None RECREATION CENTER heater natural gas B075 AMMON RECREATION CENTER Hot water Hot water No None 1/3 hp 1/3 hp 540,000 Btu- None heater natural gas B081 ARSENAL PARK BUILDING Hot water Hot water No None ½ hp 1/12 hp Natural gas None heater B051 ARLINGTON GYM Hot water Hot water No None ¾ hp ¾ hp 2,000 watts- None heater electric B050 ARLINGTON RESIDENCE AND Hot water Hot water No None 1/3 hp 1/3 hp 45,000 Btu- None POOL BUILDING heater natural gas Bldg Building Name Type of Source of Air Air Size of Largest Size Hot Water Emergency Code Heating Hot Water Conditioning Compressor Motors of Pumps(s) Heaters Generator Tanks Unit B044 BANKSVILLE PARK POOL Hot water Gas water No None 1 hp ¼ hp 2.7 gal. – None BUILDING heater natural gas B086 BLOOMFIELD POOL AND Hot water Hot water No None 1/3 hp 1/3 hp 199,990 Btu- None RECREATION CENTER heater natural gas B058 BROOKLINE RECREATION Hot Water Hot water No W.P. 200 1 hp 1 hp 75 g – natural 7.5 Kw CENTER heater gas B084 CHADWICK RECREATION Hot water Storage Tank No None 1/3 hp ¼ hp 200 g – None CENTER natural gas B217 MOUNT WASHINGTON SENIOR Hot water Hot water No None ¼ hp ¼ hp 40 g – natural None CITIZEN CENTER heater gas B084 CHADWICK RECREATION Hot water Water tank No None ¼ hp ¼ hp 40 g – natural Yes CENTER gas B034 COWLEY RECREATION CENTER Steam Storage Tank No None None None 175 lbs. – None natural gas B091 HIGHLAND PARK N/A Hot water No None 1/6 hp 1/6 hp 50 g – natural None RHODODENDRON SHELTER heater gas B206 PARKS FORESTRY BUILDING Hot water Hot water tank No 1 tank 1/3 hp 1/3 hp 50 g – natural None gas B033 FOWLER RECREATION CENTER Hot water & No None 1/12 hp ½ hp natural gas None Forced Air B058 BROOKLINE RECREATION Hot water No ¼ hp 1/6 hp 52 g- electric None CENTER B100 FRICK PARK NATURE CENTER Hot water A.O. Smith Yes None ½ hp ½ hp 40 g – natural None gas B158 FRICK PARK SERVICE CENTER Gas Forced Ruud Floater No None None None 50 g – natural None OFFICE Air gas B208 HERSCHEL FIELDHOUSE Hot water Hot water No None 1/3 hp 1/3 hp 530,000 Btu- None heater natural gas B199 THE CAR BARN Gas Forced Hot water Yes None None None 65,000 Btu- None HAZELWOOD SENIORS Air heater natural gas B090 HIGHLAND PARK POOL BUILDING Gas Forced Glashield No 200 psi None None 435 g – None Air Auto. natural gas B204 HIGHLAND PARK STORAGE Gas Forced Ruud No 200 psi None none 40 g – natural None BUILDING Air gas B077 KENNARD RECREATION CENTER Hot water Hot water No None 1/3 hp 1/3 hp 40 g – natural None heater gas B252 SCAIFE HOUSE Hot water No None ½ hp ½ hp 40 g- natural None gas Bldg Building Name Type of Source of Air Air Size of Largest Size Hot Water Emergency Code Heating Hot Water Conditioning Compressor Motors of Pumps(s) Heaters Generator Tanks Unit B266 LIBERTY PARK MAINTENANCE Gas Forced Hot water No None None None 40,000 Btu- None BUILDING -- NOW URA OWNED Air heater natural gas B079 MAGEE RECREATION CENTER Hot water Hot water No None ¾ hp ¾ hp 100 g – None heater natural gas B052 MCKINLEY PARK OFFICE Forced Air Hot water No None None None 46,000 Btu- None heater natural gas B086 BLOOMFIELD POOL AND Hot water A.O. Smith No None 3450 rpm 3450 rpm 352.9 g – None RECREATION CENTER heater natural gas B087 MELLON PARK SERVICE Gas Forced No None None None 36 g – natural None BUILDING Air gas B017 PUBLIC WORKS FIFTH DIVISION Gas Forced Hot water Yes 1.5 hp None None 50 g – natural None PARKS SOUTHERN Air heater gas B227 PHILLIPS RECREATION CENTER Hot water Heater No None None None 2.7 gal. – None natural gas S956 POINT STATE PARK Gas Forced Hot water No 2 hp 1/12 hp 1/12 hp 40,000 Btu- None Air heater natural gas B055 REAM POOL AND RECREATION Steam No None 1/3 hp 1/3 hp 100 g – gas None CENTER fired B036 RIVERVIEW PARK OFFICE Hot water Gas hot water No None None None 40 g – natural None tank gas B041 RIVERVIEW ACTIVITIES BUILDING Gas Forced Hot water tank No None None None 40 g- natural None Air gas B040 RIVERVIEW NATURE CENTER Hot water Ruud No None 1/12 hp 1/12 hp 40 g – natural None Pacemaker gas B065 SCHENLEY ADMINISTRATION Steam Hot water No None 1/3 hp 1/3 hp 40 g – natural None BUILDING heater gas B068 SCHENLEY GOLF COURSE Gas Forced Hot water No ½ hp None None 2,000 watts – None CLUBHOUSE Air heater electric B068 SCHENLEY GOLF COURSE Steam Heaters & No None 1/3 hp 1/3 hp 420,000 Btu- None CLUBHOUSE Storage tank natural gas B066 SCHENLEY VISITORS CENTER Hot water Hot water No None 1/6 hp 1/6 hp 36,000 Btu- None heater natural gas B064 SCHENLEY SKATING RINK Electric Hot water Yes None 1/6 hp 1/6 hp 200 g – Onan 6Kw heater electric B531 SHERADEN SENIOR CITIZEN Hot water Yes None 3/4 hp 3/4 hp None CENTER Bldg Building Name Type of Source of Air Air Size of Largest Size Hot Water Emergency Code Heating Hot Water Conditioning Compressor Motors of Pumps(s) Heaters Generator Tanks Unit B039 SHERADEN RESIDENCE AND Hot water Hot water No None 1/3 hp 1/3 hp 40 g – gas None SERVICE BUILDING heater fired B047 SOUTHSIDE MARKET HOUSE Hot water Heater & Yes None 7.5 hp 7.5 hp 300,000 Btu- None Storage tank natural gas B221 SOUTHSIDE SKATING RINK Hot water Storage tanks No 165 wp 3 hp ¾ hp 80 g - electric KVA3 B054 WARRINGTON POOL AND Steam Storage Tank No None 1 hp 1/3 hp 30 g - electric None RECREATION CENTER B042 WEST END RECREATION CENTER Gas Forced Hot water No None None None 40,000 Btu – None Air heater natural gas B078 WEST PENN RECREATION Steam Hot water No None 1/3 hp 1/3 hp 178,500 Btu – None CENTER heater natural gas B109 POLICE TRAFFIC ENFORCEMENT Steam Hot water No None None None 50 g – natural None heater gas B114 POLICE ZONE 5/ FIREHOUSE 8 Steam Water heater No None 1/3 hp 1/3 hp 50 g – natural None gas B111 POLICE ZONE 3/ FIREHOUSE 24 Hot water Storage tank No WP 100 2 ¾ hp None 239.5 g – 6.1 apps / MEDIC 8 natural gas B112 POLICE ZONE 4/ MEDIC 3 Steam Hot water No None 1/3 hp 1/3/ hp 55,000 Btu – Kohler 5.5kw heater natural gas B107 PUBLIC SAFETY TRAINING Hot water Heater & Yes ¼ hp ¾ hp 1 ½ hp 460,000 Btu – None ACADEMY storage tank natural gas B107 PUBLIC SAFETY TRAINING Hot water Storage tank Yes WP 165 1 1/6 hp 1 1/6 hp 387 g – None ACADEMY natural gas B379 ZONE 1 FACILITY Hot water Boiler Yes None 5 hp 1725 rpm Natural gas 30 kW B116 FIREHOUSE 1 Hot water Hot water No None 1/6 hp 1/6 hp 75,500 Btu – None EMS-MEDIC 14 heater natural gas B117 FIREHOUSE 3 Hot water Hot water Yes ¾ hp ¾ hp 100 g – 15 Kw heater natural gas B118 FIREHOUSE 4 Hot water Hot water tank No None 1/3 hp 1/3 hp Natural gas None B117 FIREHOUSE 3 Hot water Hot water Yes None ¾ hp ¾ hp 100 natural 12.5 Kw heater gas B119 FIREHOUSE 5 Hot water Hot water Yes None ½ hp ½ hp 199,990 Btu – 12.5 Kw heater natural gas B114 POLICE ZONE 5/ FIREHOUSE 8 Steam Hot water No None 1/3 hp 1/3 hp 40,000 Btu – None heater natural gas B121 FIREHOUSE 7 Hot water Hot water No None 1/6 hp 1/6 hp 60,000 Btu – None heater natural gas Bldg Building Name Type of Source of Air Air Size of Largest Size Hot Water Emergency Code Heating Hot Water Conditioning Compressor Motors of Pumps(s) Heaters Generator Tanks Unit B122 FIREHOUSE 10 Hot water Hot water No None ¼ hp ¼ hp 199,999 Btu – None heater natural gas B123 FIREHOUSE 11 Hot water Hot water Yes 2 hp ¼ hp ¾ hp 197,000 Btu – 12.5 Kw heater natural gas B124 FIREHOUSE 12/ MEDIC 7 Hot water Hot water No None 1/6 hp 1/6 hp 45,000 Btu – None heater natural gas B125 FIREHOUSE 13 Hot water Hot water No None 1/6 hp 1/6 hp 55,000 Btu – None heater natural gas B110 FIREHOUSE 14 Hot water Hot water No None 1/6 hp 1/6 hp 55,000 Btu – None heater natural gas B126 FIREHOUSE 15 Hot water Hot water No None 1/6 hp 1/6 hp 40,000 Btu – None heater natural gas B127 FIREHOUSE 16 Hot water Hot water No None 1/3 hp 1/3 hp 55,000 Btu – None heater natural gas B128 FIREHOUSE 17 Hot water Hot water No None 1/6 hp 1/6 hp 55,000 Btu – None heater natural gas B115 POLICE ZONE 6/ FIREHOUSE 18 Steam Hot water No None 1/3 hp 1/3 hp 55,000 Btu – None heater natural gas B129 FIREHOUSE 19 Hot water Hot water No None 1/6 hp 1/6 hp 40 g- natural None heater gas B130 FIREHOUSE 20/ MEDIC 12 Forced Air Hot water No None ½ hp ½ hp 40,000 Btu – None heater natural gas B131 FIREHOUSE 21 Hot water Hot water No None 1/12 hp 1/12 hp 55,999 Btu – None crane natural gas B132 FIREHOUSE 22 Hot water Yes None ¾ hp ¾ hp 199,900 Btu – 15 Kw natural gas B133 FIREHOUSE 23 Hot water No None 1/3 hp 1/3 hp 50,000 Btu – None natural gas B111 POLICE ZONE 3/ FIREHOUSE 24/ Hot water Storage tank No WP 100 ¾ hp 1/3 hp Natural gas None MEDIC 8 B134 FIREHOUSE 25 Steam Water tank No None 1/3 hp 1/3 hp 40,000 Btu – None natural gas B135 FIREHOUSE 26 Steam Hot water tank No None 1/3 hp 1/3 hp 55,000 Btu – None natural gas B136 FIREHOUSE 27 Hot water Hot water tank Yes None ¾ hp ¾ hp 100 g – None natural gas B137 FIREHOUSE 28 Hot water Hot water tank No None 1/6 hp 1/6 hp 50 g – natural None gas Bldg Building Name Type of Source of Air Air Size of Largest Size Hot Water Emergency Code Heating Hot Water Conditioning Compressor Motors of Pumps(s) Heaters Generator Tanks Unit B225 FIREHOUSE 29 Hot water A.O. Smith Yes None 1/3 hp 1/3 hp 80 g – natural 16 kW gas B138 FIREHOUSE 30 Hot water Hot water tank No None 1/6 hp 1/6 hp 50 g – natural None gas B139 FIREHOUSE 31 Hot water Hot water tank No None 1/6 hp 1/6 hp 50 g – natural None gas B140 FIREHOUSE 32 Hot water Hot water Yes None ¾ hp 1725 rpm 332,000 Btu – 15 Kw boiler natural gas B141 FIREHOUSE 34 Steam No None 1/3 hp 1/3 hp 40 g – natural None gas B142 FIREHOUSE 35 Hot water Hot water tank No None 1/6 hp 1/6 hp 50 g – natural None gas B143 FIREHOUSE 36 Hot water Hot water tank No None 1/3 hp 1/3 hp 40 g – natural None gas B144 FIREHOUSE 37 Hot water Hot water tank No None 1/6 hp 1/6 hp 63.8 g – None natural gas B145 FIREHOUSE 38 Hot water Hot water tank Yes None ¾ hp ¾ hp 80 g – natural 12.5 Kw gas B146 FIREHOUSE 39 Hot water Hot water tank No None 3450 rpm 3450 rpm 50 g – natural None gas B018 PUBLIC WORKS FOURTH DIVISION Steam Ruud No 5 hp 1/3 hp 1/3 hp 40 g – natural None Pacemaker gas B017 PUBLIC WORKS FIFTH DIVISION Gas Forced Hot water No 5 hp None None 86 g – natural None Air heater gas B087 MELLON PARK SERVICE Gas Forced Hot water No 5 hp None None 38,000 Btu – None BUILDING Air heater natural gas B015 PUBLIC WORKS SECOND DIVISON Hot water Hot water No 5 hp None None 50 g – natural None BUILDING 1 heater gas B014 PUBLIC WORKS SIXTH DIVISION Hot water Hot water tank No None None None 30 g – natural None HEAVY EQUIPMENT heater gas B013 PUBLIC WORKS FIRST DIVISION Gas Forced Hot water tank No ????? Air None None 40 g – natural None Air gas B009 PUBLIC WORKS Gas Forced Hot water Yes None None None 17 g - electric None ADMINISTRATION BUILDING Air heater B010 PUBLIC WORKS TRAFFIC Hot water Hot water No 5 hp ½ hp ½ hp 52 g - electric None DIVISION heater Bldg Building Name Type of Source of Air Air Size of Largest Size Hot Water Emergency Code Heating Hot Water Conditioning Compressor Motors of Pumps(s) Heaters Generator Tanks Unit B011 PUBLIC WORKS CONSTRUCTION Steam Hot water tank No WP 200 None None 50 g – natural None DIVISION gas B008 PUBLIC WORKS TESTING LAB Hot water Hot water No None 1/12 hp 1/12 hp 50 g – natural None heater heater gas B008 PUBLIC WORKS TESTING LAB Hot water Hot water No None 1/6 hp 1/6 hp 50 g – natural None heater gas B112 POLICE ZONE 4/ MEDIC 3 Steam Hot water No None 1/3 hp 1/3 hp 40 g – natural None heater gas B148 MEDIC 1 Gas Forced Hot water No None None None 40 g – natural None Air heater gas B151 MEDIC 9/ RESCUE 2 Hot water Hot water No None 1/6 hp 1/6 hp 50 g – natural None heater gas B150 MEDIC 4 Steam Hot water No None 1/3 hp 1/3 hp 50 g – natural None heater gas B153 EMS HEADQUARTES MEDIC 13 Hot water Hot water No None ¾ hp 1 hp 50 g – natural None RESCUE 1 heater gas B-010-08 PERFORMANCE OF SERVICE It is the intent of this contract to provide the service as described herein when needed by the departments. All services must be performed/completed within the time frame below. Penalties will apply for late performance of services. Maximum days lead-time (days from placement of order by the City to service by the vendor) ___*_ days. Service date/time will be set by the City at the time of order using above lead-time as a basis. Service must be performed no more than * hours prior to requested date and no later than ___*__days following requested date. Penalty for late performance of service is 10% of VALUE OF SERVICE NOT PERFORMED. Repeated incidents of late service performances and/or unnecessary delays will be construed as non-compliance with the terms and conditions of this contract and the vendor will be in default of contract. Default of contract will result in penalties of damages incurred. Waiver of late performance of service penalty may be authorized by the Director of the Department of Finance upon receipt of written documentation and explanation of extenuating circumstance effecting service schedule. Waiver of late delivery of service penalty is at the sole discretion of the Director of Department of Finance *SEE SPECIFICATION #2-I <> The maximum days for placement of order by the City to PERFORMANCE OF SERVICE of goods by the vendor is * days. *SEE SPECIFICATION #2-I <> Penalty for late PERFORMANCE is 10 per cent (10%) of dollar value of invoice for services not performed within the time specified. <> The above prices are submitted in accordance with Advertisement, Instruction and Proposal, which are a part hereof. ARTICLES OF AGREEMENT MADE AND ENTERED INTO, this day of , 20 , by and between the City of Pittsburgh, a municipal corporation of the Commonwealth of Pennsylvania acting in this behalf through THE DIRECTOR OF THE DEPARTMENT OF FINANCE of said City, having been duly authorized thereto by Ordinance of Council of said City (hereafter “City”) AND (“Contractor”) incorporated in the Commonwealth/State of __________________ NOW, THEREFORE, THIS AGREEMENT WITNESSETH: That the Contractor agrees, and by these presents does/do agree with the City under the conditions set forth in a bond which is annexed hereto and made a part hereof, to furnish all necessary materials, labor, plant, machinery and appliances, and at its own risk and expense and to do such work and/or perform such services, and/or furnish such materials required in connection therewith as may be contemplated and described herein, the specifications and such instructions as may be issued by the Director during the term of this Contract, for the prices as shown on the attached proposal. The City of Pittsburgh reserves the right, during the period while this contract is in force, to take bids and award separate contracts for individual jobs where it may be in the best interest of the City to do so, such determination to be made at the City’s sole discretion. 1 For the purpose of this Agreement, and any Exhibits attached hereto, the following terms, phrases, and their derivations shall have the meanings given below unless the context clearly mandates a different interpretation. Where the context so indicates, the present tense shall imply the future tense, words in plural include the singular, and words in the singular include the plural. The word "will" is always mandatory and not merely directory. The definitions are applicable regardless of whether the term is capitalized. 1. DEFINITION OF DIRECTOR - It is agreed by the parties to this contract, that wherever the word “Director” occurs in the contract, it will be considered as referring to the City. 2. DEFINITION OF CITY - The City of Pittsburgh, a municipal corporation of the Commonwealth of Pennsylvania. 3. DEFINITION OF CONTRACTOR - It is agreed by the parties hereto that wherever the word “Contractor,” or the pronoun(s) in place thereof are used in this contract, they are to be considered as referring to and meaning the contracting party or parties, or such party or parties seeking to enter into a contract with the City of Pittsburgh, as the case may be, or the legal representatives of such party or parties. 4. DEFINITION OF COUNCIL - Council of the City of Pittsburgh, Pennsylvania. 5. DEFINITION OF STANDARD FOR CONSTRUCTION - It is agreed by the parties to this contract that wherever the words "Standard for Construction" or the pronouns in place thereof are used in this contract, they are to be considered as referring to and reading "Part 3" of the "Contract for Construction," of the Department of Public Works, Bureau of Engineering & Construction, as contained in a separate pamphlet and as revised to date of advertisement of this contract. 6. COMPONENTS OF CONTRACT - The following documents are part of this contract and supplement one another: A. ADVERTISEMENT for proposals as published in newspapers of general circulation (for contracts with an estimated value above $10,000.00); B. PROPOSAL made by the prospective Contractor on the separate form provided by the City; C. Particular SPECIFICATIONS special to this contract (if applicable); D. STANDARD(S) FOR CONSTRUCTION (if applicable); E. ARTICLES OF AGREEMENT; The contract shall become binding upon the formal acceptance of the prospective Contractor’s bid by the City as evidenced by the City's execution of the Articles of Agreement. F. FINANCIAL SECURITIES executed by the prospective Contractor (if applicable); G. The MBE/WBE SOLICITATION AND COMMITMENT FORM, (For B & C contracts over $10,000); H. AFFIDAVIT OF CONTRACTOR; I. STATEMENT OF AFFILIATIONS; 2 J. SWEATSHOP CONDITIONS; The contract sets forth all the promises, agreements, conditions and understandings between City and Contractor(s), and there shall be no promises, agreements, conditions, or understandings, either oral or written, between them other than those that are set forth in the contract. Unless provided for in the contract, no subsequent alteration, amendment, charge or addition to the contract shall be binding upon City or Contractor(s), unless expressly agreed upon and reduced to writing by the City to the Contractor(s). 7. LENGTH OF AGREEMENT - It is agreed that this contract shall be in effect for the term beginning on the date on which it is countersigned by the Controller of the City of Pittsburgh and expiring on the _________day of ______________, 20 . 8. WHEN AND WHERE TO COMMENCE - The Contractor further agrees to commence the work described or contemplated herein at such point(s), and at such time(s) as the Director may request. 9. TIME OF BID OPENING - The separate and sealed bids or proposals will be received upon the City's blank proposal forms at the Office of the City Controller, First Floor, City-County Building, Pittsburgh, Pennsylvania, until the date and time stated in the advertisement for bids for the above, and will be opened and read upon the same date, in the place and at the time designated in said advertisement. 10. BLANK FORM OF PROPOSAL - All bids shall be made on the blank form of proposal provided for that purpose, shall give the price of each item or service to be furnished, shall be signed, in ink, by the prospective Contractors with the prospective Contractors business address or addresses, and shall also contain the full name of all persons interested with the prospective Contractors. In signing the proposal, the Contractor shall give the individual, as well as the firm or corporate name. Copies of the printed form of proposal may be obtained from the Bureau of Procurement, Fleet and Asset Services of the Department of Finance, Room 502, City-County Building, Pittsburgh, Pennsylvania. Please do not redesign the attached sheets of this proposal. All should be returned as single sized sheets. 11. ALTERATIONS/CORRECTIONS. Any alteration, erasure, addition to or omission of required information, change of the specifications or bidding schedule, is made at the risk of the prospective contractor and may result in the rejection of the bid, unless such changes are authorized by the specifications. 12. EXECUTION OF BIDS - Bids are to be executed, by the following persons: I. CORPORATION - The President or Vice President, and one of the following: Secretary, Treasurer, Assistant Secretary or Assistant Treasurer. 3 If a bid is executed by any other person, a power of attorney, a copy of the bylaws, or a resolution of the Board of Directors documenting the authority of that person to sign the bid must be accompanied by the bid. The power of attorney, bylaw, or resolution must be certified by the Corporate Secretary as a true and correct copy, still in force as of the date of the execution of the contract. II. PARTNERSHIP - At least one (1) of the partners. III. SOLE PROPRIETORSHIP - The individual owner. IV. BUSINESS OPERATING UNDER A FICTITIOUS NAME - Entities operating a business under a Fictitious Name must execute the contract in the name of the entity trading and doing business as the Fictitious Name. 13. FINANCIAL SECURITY FOR BIDS (BID BONDS) - Prospective Contractors on contracts with a value of Two Hundred Thousand ($200,000) Dollars or more are required to file with their proposals financial security equal to Ten to Fifty percent (10% - 50%) of the total bid. This financial security shall be in the form of a bid bond, certified check or letter of credit. In order to be acceptable as financial security, a bid bond must be issued by one or more surety companies legally authorized to do business in Pennsylvania which retain as capital no less than the amount of the issued bond and said bond must be in form approved by the City of Pittsburgh. If the bonding company executes the bond through an attorney-in-fact, a Power of Attorney showing authority to act must accompany the bond. 14. PERFORMANCE BOND - Financial security shall be further required to insure faithful performance of the work provided for in the contract and to indemnify and save harmless the City from all liens, charges, claims, demands, losses, costs and damages of every kind and nature, whatsoever, except as is otherwise provided in said contract. 15. SERVICE CONTRACTS; REDUCTION IN PERFORMANCE SECURITY - In the case of service contracts where the City holds certified checks or a letter of credit as security for performance, the Director of the Department of Finance may approve reduction in the amount of the security over the term of the contract; provided, however, that at no time shall the amount of the security for performance be less than ten percent (10%) of the cost of the contract. 16. FINANCIAL SECURITY FOR PERFORMANCE AND LABOR AND MATERIAL INDEMNITY - For public works contracts exceeding Five Thousand ($5,000.00) Dollars, the successful Contractor shall furnish financial security equal to One Hundred Percent (100%) of the contract amount conditioned upon the faithful performance of the contract. The successful Contractor shall further provide financial security equal to One Hundred Percent (100%) of the contract amount for the protection of claimants supplying labor or materials to either the prime contractor or any subcontractor for work performed in furtherance of the contract. These financial securities must be in forms acceptable to the city. 17. EXECUTION OF FINANCE SECURITY - Any financial security furnished shall be an original, fully executed by both the prospective Contractor and the surety or sureties in ink and shall be in a form acceptable to the City. Where the prospective Contractor is a corporation, the security 4 shall be signed by two officers of the corporation who have been duly authorized to do so by appropriate action of the corporation, and the seal of the corporation shall be affixed. Where the prospective Contractor is an individual or individuals, the security shall be signed by the individual or individuals affixing the signature to the bid. Changes or additions to bid security or to the signatures thereon may not be permitted after the opening of bids. 18. CONTENTS OF BID AND PERFORMANCE SECURITY - A. The financial security submitted to the City must be the originally issued document, signed in ink. B. Both the name of the contractor and the name of the issuing financial institution must appear on the financial security. C. The name of the insured and the name of the contractor must be the same. D. The bid's title, contract number or description must appear in the financial security. 19. INSURANCE (SERVICE CONTRACTS ONLY) - For all contracts in which insurance is required, a certificate evidencing the following minimum insurance must be provided when award is made, unless otherwise specified: A. GENERAL LIABILITY Single limit of Bodily Injury and Property Damage Combined: $500,000.00 each occurrence. $1,000,000.00 aggregate. B. CITY OF PITTSBURGH must be listed as "Additional Insured' on the insurance certificate. NOTE: The name(s) of the insured on the certificate must be the same as the name(s) of the Contractor listed on the bid document. C. Insurance coverage must be an “OCCURRENCE POLICY". "Claims made” policies are unacceptable. D. WORKERS’ COMPENSATION STATUTORY LIMITS. E. AUTOMOTIVE LIABILITY INSURANCE – MINIMUM REQUIREMENTS: $500,000 for each individual occurrence and $1,000,000 in aggregate coverage. Insurance must be maintained in full force and effect throughout the term of the contract. If insurance must be renewed during the term of the contract, the new certificate of insurance must be forwarded to: Bureau of Procurement, Fleet and Asset Services Department of Finance Room 502, City-County Building 414 Grant Street Pittsburgh, PA 15219 5 Failure to provide and renew such insurance as required shall be deemed a material breach of contract and shall be a basis for immediate termination of the contract. The insurance requirements of this provision shall be in addition to any other insurance requirements of the contract. 20. FICTITIOUS NAME REGISTRATION - Where a fictitious name is use certificate must be attached showing that the fictitious name is duly registered with the state. 21. TAX STATUS OF CITY - The City of Pittsburgh is exempt from all Federal Excise and Transportation Taxes, and the Pennsylvania Sales and Use Tax for purchase of tangible personal property. Therefore, a prospective Contractor should not include any such taxes in its calculations, or in the prices bid. A Pennsylvania Sales Tax Blanket Exemption Certificate is available, upon written request, from the Bureau of Procurement, Fleet and Asset Services of the Department of Finance. Only a Sales Tax Blanket Exemption Certificate will be issued by the City. Thus, if necessary to claim and secure exemption, a Sales Tax License issued by the Commonwealth of Pennsylvania, Department of Revenue will be required of the successful contractor. However, if the prospective Contractor determines that certain taxes are properly payable by, the City, the contractor must include such costs in its calculations of bid prices. The City will not be responsible or liable for the payment of any of the aforesaid taxes, or any other tax paid or payable by the contractor, unless specifically stated in bid. Nothing in this paragraph is meant to exempt a construction contractor from the payment of Sales Tax or Use Tax required to be paid by law with respect to its purchase or use of tangible personal property used or transferred in connection with the performance of a construction contract. 22. BUSINESS PRIVILEGE TAX - By entering into this agreement with the City of Pittsburgh, contractor agrees that all gross receipts generated through the provision of services hereunder shall be subject either to the City of Pittsburgh’s gross receipts taxes (i.e., business privilege tax, institution and service privilege tax) or to a payment in lieu of taxes (PILOT) as described hereafter, whichever is applicable. In the event that contractor is not subject to one of the two gross receipts taxes identified above, contractor shall nevertheless make a PILOT payment to the City Treasurer equal to the amount of tax which would be due and owing if contractor were subject to one of said gross receipts taxes. Any such PILOT payment shall be made annually, in the same manner as the gross receipts taxes, and interest and penalty shall accrue on any balance not paid when due at the rate in effect for said taxes. No deductions from gross receipts may be taken with respect to any amounts paid to subcontractor(s) or material suppliers. No deductions can be made for taxes paid to other localities for services performed under this contract or any sub-contract(s). When the performance of a contract requires the hiring of subcontractor(s), such contract(s) with all subcontractors must incorporate a requirement that the subcontractor(s) pay the business privilege tax, the institution and service privilege tax or a PILOT, whichever is applicable, regardless as to whether the subcontract was initiated by the contractor or the City. Failure to include such provision shall subject the contractor to the amount of gross receipt tax, or PILOT payment, which would have been due from the subcontractor(s) if this provision had been included. The City Treasurer shall provide a method of registration and applicable forms for filing. Contractor shall provide a list of all subcontractors to the City Treasurer. The list shall include (1) Legal Name; (2) Business Name; (3) Federal Identification Number; (4) Mailing Address; (5) E-mail address; (6) Local Address, if any; (7) Business Phone Number; (8) Name of Officer or Owner 6 Signing the Contract; (9) Monetary Value of the Contract. When (a) subcontractor(s), in turn, employ (a) subcontractor(s), they shall be bound by the same rules as a general contractor. 23. MERCANTILE TAX RETURN - For successful Contractors selling goods, wares or merchandise under the terms of this contract, whose place of business is located inside the City: receipts generated by this contract should be included as part of gross income and reported on the Mercantile tax return. 24. FIRM PRICE BIDS - The City cannot allow escalation of prices during the contract term. All contracts are for fixed prices. Such statements as "interest charges applied on accounts 30 days or older" or "prices subject to revision" are considered escalation clauses. Any reference in documents submitted with the bid which indicates that the prices are not firm may be cause for rejection of the bid. 25. PAYMENT DISCOUNTS - In determining the low bid, the City will not consider payment discounts quoted by the prospective contractors. However, the City will apply payment discounts offered by the successful bidder in the proposal to payments made in relation to the contract when appropriate. The terms of payment discounts offered by the successful contractor must be clearly stated on each invoice submitted to the City in regard to this contract. 26. ANTI-DISCRIMINATION - Contractor shall not discriminate in its employment on the basis of race, color, religion, ancestry, national origin, place of birth, sex, age, disability, non-job related handicap, or sexual orientation. Contractor shall comply with the applicable provisions of the PITTSBURGH CODE OF ORDINANCES, Title Six - Conduct Article V Discrimination, and any amendments thereto. Contractor also shall comply with the applicable provisions of Title I and Title II of the Americans with Disabilities Act, any amendments thereto and any regulations issued thereunder. Contractor shall incorporate in any subcontracts which may be permitted under the terms of the contract, a requirement that said subcontractors also comply with the provisions of this section. 27. MBE/WBE SOLICITATION AND COMMITMENT - It is the City's goal to encourage increased participation of women and minority groups in all City contracts. The City, therefore, requires that all prospective Contractors demonstrate good faith efforts to obtain the participation of minority-owned business enterprises (“MBEs”) and women-owned business enterprises (“WBEs”) in work to be performed under City contracts. In order to demonstrate this good faith commitment, all prospective Contractors are required to complete and submit with their bids either an MBE/WBE Solicitation and Commitment Statement, which details the efforts made by the prospective Contractor to obtain such participation, or an MBE/WBE Commitment Waiver Request which details why no MBE/WBE participation could be obtained. Failure to submit either an MBE/WBE Solicitation and Commitment statement or an MBE/WBE Commitment Waiver Request will result in rejection of the bid. A. Bids for $10,000.00 or more must be accompanied by either an MBE/WBE Solicitation and Commitment statement, or, an MBE/WBE Commitment Waiver Request. B. On contracts over $75,000.00, final payment will be retained by the City at least until all work is performed under the contract and the contractor submits a final report to the City detailing the actual levels of MBE and WBE participation, as well as 7 explaining any failure to meet MBE and WBE goals which had been stated in the previously submitted MBE/WBE Solicitation and Commitment Statement. The report must be submitted within thirty (30) days after the City's request. C. On contracts for $75,000.00 or more, the performance security will be retained by the City at least until all work is performed under the contract and the contractor submits a final report to the City detailing the actual levels of MBE and WBE participation as well as explaining any failure to meet MBE and WBE goals which had been stated in the contractor’s previously submitted MBE/WBE Solicitation and Commitment Statement. The report must be submitted within thirty (30) days after the City's request. D. On construction contracts over $250,000.00, the contractor may comply with stated MBE/WBE goals through the employment of twenty-five percent (25%) minority and ten percent (10%) women employees in construction related jobs. 28. MBE/WBE REPORT - By entering into a contract with the City, the prospective Contractor shall be required to submit a final report, within thirty (30) days of the City's request, detailing the actual levels of MBE and WBE participation in the contract. Any disparity between actual participation levels and the participation levels projected in the MBE/WBE Solicitation and Commitment Statement will be explained in the final report. Failure to make a good faith effort to meet the goals stated in the MBE/WBE Solicitation and Commitment Statement may be considered a material breach of the contract resulting in debarment from participation in future City contracts. Please note that final payment under the contract can be withheld for failure to submit a MBE/WBE report. 29. PAYMENT OF TAXES AND SET-OFF - Contractor warrants that any and all taxes or municipal claims that may be payable to the City of Pittsburgh by Contractor are current and not delinquent. If the City determined that there is an outstanding delinquency, that delinquency must be satisfied before a contract will be awarded to the delinquent Contractor. If any taxes or municipal claims become delinquent or owing during the term of this agreement or prior to final payment by City, Contractor hereby grants City the right to set-off that indebtedness against any amounts owing to contractor under the terms of this Agreement. If, at any time, the Contractor fails (or has failed) to enter into any contract awarded by the City, the City expressly reserves the right to recoup any and all costs associated with rebidding or reawarding of any contract awarded to this Contractor to another vendor. City reserves the right to apply set-off payments in whatever manner it deems appropriate. 30. CONTRACT NOT TO BE AWARDED TO PERSONS IN ARREARS TO CITY - No contract will be awarded to any corporation, firm or individual who is, for any reason, in arrears to the City or who has failed, in any former contract with the City, to perform work satisfactorily, either as to the character of the work or the time consumed in its completion. 31. CONTRACTOR TO BE QUALIFIED AND RESPONSIBLE - Before the Contract is awarded, prospective Contractors must satisfy the City that they have the requisite organization, capital, plant, ability and experience to satisfactorily perform the work under this contract in accordance with the terms and conditions of the contract and in conformity with the best modern practices and industry standards. 8 32. COLLUSION BETWEEN BIDDERS - If the City forms a reasonable belief that a prospective Contractor is interested in more than one proposal for the same item, that is sufficient cause for rejection of all proposals in which collusion between bidders is suspected. 33. AGREEMENT - WHEN TO BE SIGNED - The corporation, firm, or individual to whom the contract is awarded will be required by the Director of the Department of Finance to sign the Articles of Agreement (page 15), prior to the submission of the completed bid package. Failure to sign the Articles of Agreement will render the bid non-responsive. All other required documents must be signed and submitted within fifteen (15) days of the bid opening. 34. REJECTION OF BIDS - The City reserves the right to reject, for any reason, any or all bids if it is in the best interest(s) of the City to do so. 35. PAYMENT - It is the intent of the City to pay all invoices resulting from purchases under this contract in forty-five (45) calendar days from invoicing. The City CANNOT pay any INTEREST CHARGES or LATE PAYMENT CHARGES. Any inclusion of such charges may disqualify the proposal from award consideration and/or will be disregarded by the City. 36. AWARD - Award shall be made to the lowest responsible bidder on an item by item or low total basis as the City determines is in its best interests. Bidders should be mindful that the lowest- priced bidder may not be the lowest responsible bidder. 37. CITYWIDE PURCHASES - The award of this contract shall be such that any City department may purchase from it at the prices stipulated. The successful Contractor will be required to follow any or all Departmental invoicing procedures. Also, the successful Contractor will be required upon request, if the contract is formulated by the hourly rate and cost plus method, to submit information with its invoice(s) that will substantiate the charges indicated on the invoice(s) in regard to the contract. 38. NON-EXCLUSIVITY - The City reserves the right at its sole discretion to utilize other contracts (such as Commonwealth of Pennsylvania or County of Allegheny contracts) for the services or commodities as described herein. The City also reserves, at its sole discretion, the right to bid separately any service or commodity that may be included in this contract. 39. NOTICE OF AWARD - Regardless of any notification of award to any prospective Contractor, all bids remain open and acceptable by the City for sixty (60) days from the bid opening date. Nothing in this paragraph is to be considered a waiver of the City's rights against a prospective Contractor who fails to execute a contract once it is awarded. 40. COMPLIANCE WITH PENNSYLVANIA "RIGHT TO KNOW" LAW; SUPERFUND - The City of Pittsburgh is obligated to comply with the Pennsylvania Worker and Community Right to Know and Superfund Amendments and Reauthorization Act (“SARA”) Title III laws. Successful Contractors, where applicable, must submit a Material Safety Data Sheet (“MSDS”) for all chemicals that the City purchases from this contract. Submit all Material Safety Data Sheets to: 9 Department of Finance Bureau of Procurement, Fleet and Asset Services 502 City County Building 414 Grant Street Pittsburgh, PA 15219 41. PRICE LISTS AND CATALOGUES - When price lists are required for a proposal, price lists are submitted with the bid for the sole purpose of providing an audit reference for the various items on the price list and the manufacturer's price for each item. Price list pricing, as the price list and pricing is stated in the contract, will remain firm for the duration of the contract regardless of manufacturers’ price list changes that may occur during the term of the contract, unless otherwise agreed in the contract. Any reference, which may appear on any price list, to any terms and conditions, such as F.O.B. shipping point or prices subject to change, will not be part of any contract with successful bidders and will be disregarded by the City of Pittsburgh. Any attempts to enforce such terms and conditions will be considered a material breach of the contract and may result in termination of the contract. Contractors agree to supply the using Departments of the City of Pittsburgh with copies of additional catalogues and price lists as requested. 42. LOCATION OF WORK - Service and commodities may be required or deliverable anywhere in the City of Pittsburgh. In the case of Allegheny County’s use of this contract services/commodities may be required or deliverable anywhere in Allegheny County. Prospective Contractors are to understand that work may be required anywhere in the City of Pittsburgh, and shall bid accordingly. 43. SCOPE OF CONTRACT - This contract will include all necessary repair, maintenance, and minor extension work as described elsewhere herein, which cannot be properly estimated or planned in advance, or which may be of any emergency nature. The Director of the Department authorizing the work to be done under this contract shall be the sole judge of repair or maintenance or minor extension work to be carried out under this contract, and shall direct same, and the successful Contractor agrees to accept such decisions as final and binding and further agrees that nothing in this contract binds the City to carry out all work of this nature under the terms of this contract, but agrees that exceptions may be made and that the City may enter into other contracts for specific work for which plans and/or specifications are separately provided. 44. QUANTITY OF ITEMS/WORK CONTINGENT UPON NEEDS - It is hereby agreed that the City of Pittsburgh does not in any way guarantee or imply the amount of work, services, or commodities which may be required under this agreement. It is also mutually understood between the parties to this agreement that needs cannot be forecast. The intent of this proposal, and the subsequently awarded contract (if any be entered into), is to determine the lowest responsible bidder who will be able, willing, and ready to furnish proper materials, qualified persons, and/or efficient service(s) as required under this contract. No liability shall attach to the City for any decision: (a) to limit the work under the contract; (b) to decline to award the contract; or (c) to decline to order any work to be performed under an awarded contract. 45. SUPERVISION AND INSPECTION - The Contractor further agrees that the work shall be at all times under the immediate supervision of the Director, who shall at all times have free 10 access to all parts of the work and all places where materials for the same are prepared, and shall have every facility made available for the proper inspection of (a) all materials used in, and (b) workmanship executed for the work under this contract. It is expressly understood and agreed that the inspection of the work and materials by the Director will in no way diminish the responsibility of the Contractor, or release him/her from the Contractor’s obligation to perform and deliver to the City sound and satisfactory work. It is further agreed that the Contractor shall obey orders of the Director and by all persons employed on the work. 46. WORK UNNECESSARILY DELAYED - Contractor agrees that, if at any time the Director shall be of the opinion that the work or any part of it is unnecessarily delayed, or that the Contractor is willfully violating any of the conditions or covenants of this contract, or is executing the contract in bad faith, the Director shall have the power to notify Contractor to discontinue all or any part of the work under this contract. Contractor shall then cease work as notified, and will not be entitled to further compensation. The Director shall have the power to place such and as many persons as s/he may deem necessary, the same to be employed by contract or otherwise, to work at and complete the work, and to use such materials as s/he may find upon the work site, or to procure other materials for the completion of the work and to charge the expense of said labor and materials to the Contractor. Any expense so charged shall be deducted from and paid by the City, out of such moneys as may then be due or at any time there after may become due to the Contractor under and by virtue of this agreement. In case such expense shall exceed the sum which would have been payable under this contract, if Contractor had satisfactorily completed the work, the Contractor, their executors, administrators, or assigns shall pay the amount of such excess to the City, on notice of Director of the excess due. 47. FAILURE TO PERFORM CONTRACT - If the contractor fails to perform any of the elements of the contract, the City shall have the right to purchase such materials or supplies from other sources, and to charge to the contractor or the contractor’s sureties any and all expenses arising from the necessity of purchasing materials or supplies, including any excess in price over the prices fixed in the contract. Contractors must remove rejected deliveries within the time specified on a written notification of rejection from the Director of the Department of Finance and/or the Controller. Rejected material left longer than 30 days will be deemed abandoned and the City shall have the right to dispose of such rejected materials as it alone deems appropriate. For perishable foodstuffs, no written notice of rejection will be given; it will be incumbent on the contractor immediately to remove or replace rejected merchandise on verbal notice from the City. 48. CONTRACTOR TO SUSTAIN ALL LOSSES - It is agreed that all loss or damage arising out of the nature of the work to be performed under this contract, or any damages to the work itself, for any unforeseen obstruction or difficulties which may be encountered in the performance of the work or from the action of the elements, or from any cause whatsoever, shall be sustained and paid for by the Contractor until the same shall have been finally accepted and final payment made. 49. CONTRACTOR RESPONSIBLE UNTIL WORK IS COMPLETED - The Contractor further agrees to assume charge of and be responsible for the entire work until completed and accepted by final payment; and that s/he will personally supervise the faithful performance of the work, and that s/he will keep it under Contractor’s exclusive control. In case of absence, the Contractor will designate a competent representative to continue such supervision of the work uninterrupted, and such representative shall receive orders and instruction as appropriate from the 11 Director, and enjoy full authority to execute any such Director’s orders and to supply materials, tools and labor without delay. 50. COMPENSATION - Contractor hereby further agrees that his/her full compensation for furnishing all the required materials, labor, tools, equipment, etc., for the proper execution and completion of the whole of the work, and/or service to be performed under this agreement, will be the amount(s), as set forth in this agreement. 51. TRAVEL TIME - It is understood and agreed that time spent in travel between the Contractor's shop, or, headquarters and the job site, time spent in travel from job to job, or any other travel time shall not be included as a direct charge under the terms of this contract. The Contractor shall claim compensation to be due and payable only for such time Contractor’s employees are actively performing the work, and no other charge(s) for time will be considered. 52. USE OF TRADE NAMES - The use of a name of a manufacturer, or of any special brand, model or make in describing an item or the use of detailed descriptive specifications pertinent thereto, does not restrict bidders to that manufacture or specific article of such detailed descriptive specifications. This means or method being used is simply to indicate the character or quality of the article desired; but the article on which bids are submitted must be of such character, quality and design as will serve the purpose which it is to be used for equally as well as that specified, and must be the equal of the article described and equally suitable to the needs of the City. If bidding on other than the make, model or brand specified or such detailed descriptive specifications therefore, the manufacturer’s name and catalogue reference, together with specifications therefore, must be given or other information given (CLEARLY STATED ON THE PROPOSAL OR BID SHEET IN EVERY INSTANCE) to enable the Director to determine its suitability, or otherwise. The City reserves the right, through the Director of the Department of Finance to be the sole judge in such determinations. WHEN NO REFERENCE IS MADE BY THE BIDDER TO THE MAKE OR GRADE PROPOSED TO BE FURNISHED, IT IS UNDERSTOOD THAT THE SPECIFIC ARTICLE NAMED IN THE PROPOSAL OR BID SHEET WILL BE FURNISHED. 53. INDEMNIFICATION - CONTRACTOR - hereby agrees to indemnify, save and hold harmless, and defend CITY, its officers, agents and employees from and against all liens, charges, claims, demands, losses costs, judgements liabilities, and damages of every kind and nature whatsoever, including court costs and attorney’s fees arising by reason of: the performance by CONTRACTOR of any services under this Agreement; any act, error or omission of CONTRACTOR or of an agent, employee or licensee of CONTRACTOR or subcontractor of CONTRACTOR; and any breach by CONTRACTOR of any of the terms conditions or provisions of this Agreement. 54. MONITORING AND EVALUATION - All services provided under this agreement shall be subject to monitoring and evaluation by City or its authorized representatives. Contractor shall supply City with written reports on program activity, in a form approved by City, as City may, from time to time, require. Contractor shall provide City with such additional information and data as may be periodically required by federal or state authorities, or by City itself. Authorized representatives of City shall have access to the books and records maintained by Contractor with respect to any services or materials provided to City pursuant to this Agreement at all reasonable times and for all reasonable purposes, including, but not limited to, inspecting and copying any books, records, computer disks, memoranda, checks, correspondence or other relevant documents. All such 12 aforementioned records shall be preserved by Contractor for a period of three (3) years after the termination of this Agreement. 55. CONTRACTOR THOROUGHLY INFORMED AS TO WORK - Contractor hereby affirms that s/he has read each and every clause in the advertisement, Information to Prospective Contractors, specifications and agreements relating to this work and fully understands the meaning of each, and hereby agrees that s/he will comply with all the terms, covenants and agreements herein set forth; and that s/he fully understands the character of the work to be performed under this contract. 56. SETTLEMENT OF DISPUTES - It is expressly covenanted and agreed that in the event of a disagreement or controversy arising between the Contractor and the Director as to the interpretation, specifications, or proper execution of this contract, or as to settlement thereunder, or in the event any disagreement, as to any dispute under this contract or the work involved, such dispute shall be brought immediately to the Director’s attention in writing. The Director shall decide upon the dispute and such decision shall be final and conclusive, as to all matters in controversy, without exception or appeal, and all right(s) of action at law, in equity or otherwise, under and by virtue of this contract are hereby expressly waived. 57. ASSIGNMENT; SUBCONTRACTING - Contractor shall not assign this contract or any right to monies to be paid hereunder without the written consent of City. None of the services covered by this contract shall be subcontracted without the prior written approval of City. It is further agreed that no subcontract, if consented to, shall under any circumstances relieve the Contractor of any liabilities and obligations under this Contract, and should any subcontractor fail to perform the work undertaken in a satisfactory manner, such subcontract must be terminated immediately and ended by the Contractor upon notice of the Director so to do. 58. HOME RULE CHARTER: LIABILITY OF CITY - This contract is subject to the provisions of the Pittsburgh Home Rule Charter; and the liability of CITY thereunder is limited to amounts authorized by Resolutions of Pittsburgh City Council. 59. PREVAILING WAGE ORDINANCE - The Contractor agrees that section 161.16(e) of the PITTSBURGH CODE OF ORDINANCES, stating that the Contractor shall pay at least the applicable prevailing wages as shall have been determined by the Secretary of Labor and Industry to the workers employed in the performance of any contract for public work subject to the Pennsylvania Prevailing Wage Act approved August 15, 1961 (Act No. 442), as amended August 9, 1963 (Act No. 342), and the regulations issued pursuant thereto, and all supplements and amendments thereto, shall be made a part of this contract as fully as if attached hereto, and that s/he will comply in all respects with the provisions thereof, insofar as the same affects this contract. 60. ANTI-SWEATSHOP PROVISIONS - Contractor will be required to submit an executed statement of compliance with Pittsburgh Code § 161.02(b)(4), which certifies that nothing has come to its attention that would lead it to believe that any of the goods/products provided herein were made under sweatshop conditions. Goods/products are NOT made under sweatshop conditions if all of the conditions listed in section 161.02(e) of the Pittsburgh Code apply in the manufacturing facility in which the goods/products are made. If the City is presented with information that would lead the City to reasonably believe that the Contractor or its suppliers may be obtaining goods or products for sale, re-sale, lease or rental to the City that where made under sweatshop condition, upon request of the City, Contractor shall disclose information, data and materials reflecting Contractor’s practices as they pertain to the 13 procurement and manufacturing of goods/products in compliance with the Anti-sweatshop provisions of Pittsburgh Code Section 160.02. 61. WORKERS COMPENSATION - Contractor hereby agrees to perform the work described in this contract in accordance with the Articles of Agreement, and further certifies that it has accepted the provisions of the Worker's Compensation and Occupational Disease Acts, as amended and supplemented, insofar as the work covered by this contract is concerned, and that it has insured its liability thereunder in accordance with the terms of the said Acts, as evidenced by the certificate of insurance it has caused to be attached hereto, or will file with the DIRECTOR OF THE DEPARTMENT OF FINANCE, before the execution of this contract, a certificate of exemption form for insurance from the Bureau of Workmen’s Compensation of the Department of Labor and Industry. 62. COMPLIANCE WITH LAWS - Contractor shall fully obey and comply with all laws, ordinances, resolutions, and administrative regulations, which are or should be applicable to any work performed under this contract. 63. GOVERNING LAW - The contract that is formed subject to these articles of Agreement will be construed and interpreted in accordance with the laws of the Commonwealth of Pennsylvania. 64. DEBARMENT - Contractor warrants that it is not prohibited from entering into this Contract with the City by reason of disqualification under subsection (b) of Section 161.22 of the Pittsburgh Code. An affidavit certifying compliance with this Section is attached hereto as an Exhibit and incorporated into and made a part of this contract. 65. STATEMENT OF AFFILIATIONS - Contractor hereby files a Statement of Affiliations with the City, attached hereto as an Exhibit, in compliance with Section 197.08(c) of the Pittsburgh Code. 66. TERMINATION - City may terminate this contract at any time, without cause or liability, by giving Contractor thirty (30) days advance written notice of its intention to terminate. 67. OPTION TO EXTEND - the City of Pittsburgh, Department of Finance, in cooperation with the successful contractor(s) in regard to this contract, reserves the right to extend this contract for up to 60 days after the indicated expiration date as described in this contract. This mechanism would be utilized in the event that a lapse in the current contract occurs before a new contract can be established for the goods or services indicated on the contract. When applicable, an extension notice will be issued defining the exact extension of the contract; all other terms and conditions of the extended contract will remain in full force and effect. 14 It is agreed by the parties hereto that there is no other consideration, favors, promises, or interest passing between the parties other than what is expressly stated in this contract. IN WITNESS WHEREOF, this contract is signed this ____ day of , 20____. CONTRACTOR: SECRETARY - TREASURER PRESIDENT - VICE PRESIDENT (SEAL) CITY OF PITTSBURGH: PROPOSAL N0. ______________________________ ____________________________________ PROCUREMENT SERVICES DIRECTOR, DEPARTMENT OF FINANCE COORDINATOR Examined By: Contract Approved As To Form: _____________________________ ____________________________________ ASSISTANT CITY SOLICITOR CITY SOLICITOR COUNTERSIGNED BY CONTROLLER’S OFFICE and executed this ____ day of , 20 : 15 CITY OF PITTSBURGH PURCHASING DIVISION VENDOR QUESTIONNAIRE PROPOSAL # B-010-08 PLEASE COMPLETE THE FOLLOWING COMPANY INFORMATION: COMPANY NAME: _____________________________________ ADDRESS: _____________________________________ _____________________________________ _____________________________________ CONTACT PERSON: _____________________________________ PHONE NUMBER: _____________________________________ 1. MY COMPANY CANNOT BID ON THIS PROPOSAL DUE TO THE FOLLOWING REASON(S): A. CANNOT SUPPLY GOODS/SERVICES AS SPECIFIED. YES NO B. CANNOT HOLD PRICES FIRM FOR THE SPECIFIED CONTRACT PERIOD. YES NO C. BID SPECIFICATIONS ARE TOO VAGUE YES NO D. OTHER_____________________________________ _____________________________________ _____________________________________ 2. MY COMPANY CHOOSES NOT TO BID ON THIS PROPOSAL DUE TO THE FOLLOWING REASON(S): A. HAVE HAD UNFAVORABLE EXPERIENCE WITH THE CITY IN THE PAST. YES NO B. DOING BUSINESS WITH THE CITY IS NOT PROFITABLE. YES NO C. THE CITY DOES NOT PAY IN A TIMELY MANNER. YES NO D. OTHER_____________________________________ _____________________________________ _____________________________________ 3. PLEASE ELIMINATE MY COMPANY FROM THIS PROPOSAL'S MAILING LIST ONLY. YES NO 4. IF YOU HAVE ANY OTHER COMMENTS YOU MAY LIST THEM BELOW: _______________________________________ _______________________________________ ____________________________________ CITY OF PITTSBURGH MBE/WBE SOLICITATION AND COMMITMENT FORM PROPOSAL NO. DATE: COMPANY NAME: ADDRESS: CITY, STATE AND ZIP CODE TELEPHONE: BUSINESS AND EMERGENCY FAX NUMBER AND E-MAIL ADDRESS FOR ASSISTANCE CALL THE OFFICE OF BUSINESS FAILURE TO COMPLETE FORM MAY BE AND EMPLOYMENT OPPORTUNITIES AT SUFFICIENT CAUSE FOR BID REJECTION. 412-255-8804 PLEASE LIST ALL MBE/WBE BUSINESSES SOLICITED NAME ADDRESS PHONE FAX NO. E-MAIL MBE OR WBE 1. EST $ EST % ________ 2. _________ EST $ EST % _________ 3. _________ EST $ EST % 4. ________ _________ EST $ EST % ________ MBE/WBE HISTORY CONTRACT NO. DESCRIPTION MBE USED WBE USED _________ CITY OF PITTSBURGH MBE/WBE SOLICITATION AND COMMITMENT FORM- WAIVER REQUEST COMPANY NAME: ADDRESS: CITY AND STATE TELEPHONE FAX NUMBER E-MAIL ADDRESS PLEASE EXPLAIN IN DETAIL WHY A WAIVER IS REQUESTED. CITY OF PITTSBURGH MBE/WBE SOLICITATION AND COMMITMENT FORM-TRADES CHEC WORK NAME ADDRESS PHONE FAX NO. PERFORMED_________________________________ K _____ MM EST. PAYMENT MF ___________________________________ NMF PAYMENT % OF CONTRACT________________________ CHEC WORK DATE PERFORMED___________________________________ NAME ADDRESS PHONE FAX NO. K STARTED__________________________________ ____ MM EST. MF PAYMENT_____________________________________ NMF PAYMENT % OF CONTRACT_________________________ NAME ADDRESS PHONE FAX NO. DATE WORK CHEC STARTED____________________________________ PERFORMED___________________________________ K ___ MM EST. MF PAYMENT____________________________________ NMF PAYMENT % OF CONTRACT________________________ DATE NAME ADDRESS PHONE FAX NO. CHECK WORK STARTED___________________________________ PERFORMED___________________________________ MM ___ MF EST. NMF PAYMENT___________________________________ PAYEMENT % OF CONTRACT ______________________ DATE I HEREBY ATTEST THAT ALL THE ABOVE FORMS HAVE BEEN FILLED OUT TO THE BEST OF MY KNOWLEDGE AND I ACKNOWLEDGE STARTED__________________________________ THAT THE DOCUMENTS SUBMITTED ARE THE MBE/WBE PARTICIPATION PLAN AS REQUIRED BY THE CITY OF PITTSBURGH. (TYPE NAME AND SS NO.) SIGNED: _______________________________________________ DATE:___________________________________________________ COMMONWEALTH OR STATE OF _______________________________ ) ) SS: COUNTY OF ___________________ ) AFFIDAVIT OF CONTRACTOR UNDER PITTSBURGH CODE §161.22 (f) BEFORE ME, the undersigned authority, personally appeared _________________________ who, being duly sworn according to law, and under penalty of perjury, deposes and says that neither (s)he nor, to the best of his/her actual, knowledge, information or belief, the company, corporation, partnership ("Contractor"), or any affiliated individual is prohibited from entering a bid or participating in a CITY of Pittsburgh contract by reason of disqualification as set forth at Pittsburgh Code §161.22 (b). _____________________________ Name: Title: SWORN TO and subscribed before me this __________day of ______________, 20 ____. ____________________________ Notary Public (SEAL) DEPARTMENT OF FINANCE REGULATIONS AGAINST SWEATSHOP CONDITIONS WHEREAS, pursuant to Pittsburgh Code § 161.02, contracts are to be awarded, with certain exceptions, to the lowest responsible bidder; and WHEREAS, the term “lowest responsible bidder” has been amended to include a requirement that the bidder has not obtained any good or products that are to be offered for sale, lease, rental or consignment to the City, which were made under sweatshop conditions; and WHEREAS, the City is committed to rejecting any proposal that clearly violates these standards, thereby requiring the following certification in order to execute any contracts for goods, products or services that may involve the incidental provision of goods/products for sale or loan; and WHEREAS, the City is further committed to ensuring that all City contractors continue to adhere to the City’s Anti-sweatshop policies throughout the duration of their contract(s) with the City. The undersigned officer/proprietor of the below contractor hereby certifies that nothing has come to his/her attention that would lead him/her to believe that any of the goods/products provided herein were made or provided under sweatshop conditions. Good/products are NOT made under sweatshop conditions if all of the conditions set forth in § 161.02(e) of the Pittsburgh Code are applicable in the manufacturing facility in which the goods/products are made. If it is discovered subsequent to the execution of this contract that any firms that the undersigned contractor may use to provide the goods/products herein no longer adhere to these requirements, the undersigned contractor will immediately notify the City of Pittsburgh (the “City”). The City, at its sole discretion, may require the contractor to replace those portions of the contract which fail to meet the requirements of the Code. WITNESS/ ATTEST: Signature of officer/proprietor Signature of witness/corporate secretary Print/type name above Print/type name above Title of corporate officers/proprietor Title of corporate officers/proprietor STATEMENT OF AFFILIATIONS Exhibit "1" 1. Name of Contractor Office Address and Phone Number 2. List your qualifications and experience for performance of the contract 3. Please give a brief description of any contractual or business relationships you have had with the City within the past three years. Please include the dollar value of the contract or business relationship. 4. Please identify the contractor's principals, including the names and addresses of all owners or partners or shareholders and officers, or, if the contractor is a public corporation, the officers, the members of the board of directors, and shareholders holding-more than three (3) percent of the corporate stock Additional pages may be attached to complete the information herein requested.
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