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					    1999-2001 GCC SELF-STUDY REPORT




           GRAYSON COUNTY COLLEGE
    SECTION V: EDUCATIONAL SUPPORT SERVICES

                               OFFICERS

          Chair: Jeanie Hardin, Assistant to the Dean Health Science
                      Associate Degree Nursing Director

                       Recorder: Mary Lynn Donohoe

                               MEMBERS

                  Joanna Barnes, Associate Degree Nursing
                     Mel Bertrand, Psychology Instructor
                   Bill Brock, Woman‟s Basketball Coach
               Becky Denton, Developmental Math Instructor
                   Lisa Fair, Vocational Nursing Instructor
              Jean Flick, Associate Degree Nursing Instructor
            Colleen Grafa, Physical Therapist Assistant Director
            Donald Hoffman, Computer Maintenance Instructor
           Alan Jackson, Medical Laboratory Technology Director
                    Charlotte Logston-Bullard, Counselor
             Kathy Mace, Associate Degree Nursing Instructor
             Cheryl Leech, Associate Degree Nursing Instructor
          Amaryllis Mathewson, Associate Degree Nursing Instructor


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              Fran Mendez, Physical Therapist Assistant Instructor
                           Jean Metcalf, Counselor
                         Kathy Pearce, ESL Instructor
                    Patsy Stengel, Cosmotology Instructor
                    Tim Williams, Men‟s Basketball Coach
                 Nancy Wilsman, Vocational Nursing Instructor
                   David Ximenez, Director of Financial Aid




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SECTION 5 INTRODUCTION

5.1.   LIBRARY AND OTHER LEARNING RESOURCES

       5.1.1 PURPOSE AND SCOPE

        Because adequate library and other learning resources and services are
        essential to teaching and learning, each institution must ensure that they are
        available to all faculty members and enrolled students whenever the programs
        or courses are located and however they are delivered (1998 Criteria 56).

       The GCC library‟s hours coincide with the days and hours that classes are in

session during the Fall, Spring, Summer and Minimester terms. The library is also open

on Sundays from 2:00 until 5:00 and during the hours of regular registration.

       General information about the Library and its information resources is available in

the faculty handbook, adjunct faculty handbook, College catalog and online at

www.grayson.edu. The extension centers (Bonham and Van Alstyne) are on-line and

have access to the information. A consortium agreement between the Denison Public

Library, the Sherman Public Library and Grayson County College provides for the

transfer of books and materials for anyone holding a BARR (Bibliographic Association of

the Red River) card “Agreement for Provision by Bibliographic Association to the Red

River (BARR) of Automated Library Services to BARR Library”. (Hereafter, this

document will be referred to as “BARR Agreement.”) A courier service operates

Monday-Friday to accommodate user requests. Grayson County College also has limited

borrowing and lending privileges with the Abell Library at Austin College.




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         The instructors at the extension sites and instructors for the dual-credit high

school students are responsible for informing their students about the Library and its

learning resource services. At this time Grayson County College has dual credit offerings

at the following high schools: Denison High School, Durant High School, Leonard High

School, Sherman High School, Trenton High School, Van Alstyne High School,

Whitesboro High School, and Whitewright High School. Students and faculty at these

schools have Internet access to the information resources. College representatives

currently provide informal courier services for students and faculty at off-campus sites as

requested.

         PROPOSAL 5.1.1

A formal procedure be implemented for check-out and pick-up services at the extension

sites.

          Each institution must develop a purpose statement for its library and other
          resource services (1998 Criteria 56).




         The GCC Library Mission and Purpose Statement is listed on the Library section

of the GCC Home Page under Library Handbook for Faculty and in the Goals 2000

document.

          The library and other learning resources must be evaluated regularly and
          systematically to ensure that they are meeting the needs of their users and are
          supporting the programs and purpose of the institution (1998 Criteria 56).




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        For the past three years, the annual Student Satisfaction Survey administered by

the Office of the Executive Vice President has included questions on the Library and

other learning resources. On the current survey, eighty-seven percent agreed that the

Library materials support their studies and seventy percent found computers available,

and seventy-five percent expressed satisfaction with computer technology at GCC

(Student Satisfaction Survey Spring 2000). The Library currently uses one survey

instrument, the Library User Survey, developed in the Spring 2000 semester, informally

evaluated Library services. Results are archived in the office of the Dean of Information

Technology.

        RECOMMENDATION 5.1.1

The Committee recommends that the Library conduct an annual formal survey to evaluate

services.

            Learning resources and services must be adequate to support the needs of users
            (1998 Criteria 56).




        GCC Library holdings include 52,586 barcoded volumes, 3700 non-barcoded

bound periodicals, 300 non-barcoded reference sources and 648 videocassettes. GCC

students, through the College‟s participation in the Bibliographic Association of the Red

River (BARR), have access to a total of 182,728 titles and 269,810 items in the

participating libraries.




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       The GCC Library provides fifteen computers which have Internet access and

Microsoft Office. Through the Internet, BARRCard holders may access EBSCOhost

which provides users access to Masterfile Fulltext 1000 (an online periodical index and

abstracting service with 1000 full-text journals), and the Cumulative Index to Nursing

and Allied Health Literature (C.I.N.A.H.L).

       Additionally the Library is a member of TexShare, a Texas resource-sharing

consortium available to all libraries in the state. Through its membership in TexShare,

users have access to several databases, including General Periodicals Abstracts, ERIC,

ABI-Inform, and Archives - U.S.A. Patrons may register at the first-floor desk for a

TexShare card, which allows borrowing from any participating TexShare library

(Paikowski, Interview 14 Sept. 2000).

       According to Self Study Survey results, more than three-fourths of faculty and

student respondents agree that GCC‟s learning resources and services adequately support

their needs. See Appendix A.

         These considerations [quality, relevance, accessibility, availability, and delivery
         of resources and their actual use by students, regardless of location] must be
         taken into account in evaluating the effectiveness of the library and learning
         resource support (1998 Criteria 56).

       No evidence of evaluation of the effectiveness of the Library and learning

resource support occurred until the 1999-2000 academic year. In preparation of the

current Self Study Report, the Self Study Survey included questions regarding the quality,

relevance, accessibility, availability and delivery of resources and their actual use by

students. Faculty, full-time and part-time, and students responded to the Survey. In

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addition, the Student Satisfaction Survey, distributed annually by the Office of the

Executive Vice President includes questions that address many of these considerations.

The GCC Library Staff conducted an informal survey of users in the Spring of 2000.

Respondents expressed opinions on a number of questions relating to library resources

and services in terms of the considerations listed above.

       PROPOSAL 5.1.1

The Committee proposes that the formal evaluation of the Library include the following

considerations to determine adequacy of Library resources and services: quality,

relevance, accessibility, availability, and delivery of resources and services, and their

actual use by students, regardless of location.

         Priorities for acquiring materials and establishing services must be determined
         with the needs of the user in mind (1998 Criteria 56).




       The faculty assists and advises Library staff in the selection of the books, audio-

visual and other materials to be acquired and within the limits set by the budget. The

Dean of Information Technology, who oversees the Library examines the

recommendations and requests made by the faculty, together with items located through

reviewing journals, notices of new publications, catalogs, and other sources. Staff bases

prioritization and selection of new items with the objectives of maintaining a balanced

collection in all subject areas as well as meeting curricular needs (Collection

Development Policy, Library Homepage).




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       5.1.2   SERVICES


         Each institution must ensure that all students and faculty members have access
         to a broad range of learning resources to support its purpose and programs at
         both primary and distance learning sites (1998 Criteria 56).



       The Library on the main campus provides a variety of learning resources which

are available to all students and faculty. At the request of instructors the College provides

learning resources to students at off-campus sites. The BARR Agreement gives students

and faculty additional access to the Sherman and Denison Public Library holdings and

limited access to the Abell Library at Austin College. Computers are available on all

campuses providing Internet access. The Grayson County College Library Homepage

provides all students and faculty access to numerous bibliographic databases.

       The Self-Study Survey results reveal that a majority of students and faculty agree

that they have access to a broad range of learning resources including electronic

bibliographic databases. See Appendix A.

         Basic library services must include an orientation program designed to teach
         new users how to access bibliographic information and other learning resources
         (1998 Criteria 56).



         Emphasis should be placed on the variety of contemporary technologies used
         for accessing learning resources (1998 Criteria 57).




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         Libraries and learning resource centers must provide students with
         opportunities to learn how to access information in different formats so that
         they can continue life-long learning (1998 Criteria 57).



       In order for students to be prepared for future courses and to gain a minimal level

of bibliographic literacy, Library orientation is accomplished in three ways. Students in

English 1301 participates in a bibliographic instruction laboratory session, which covers

BARRCat which familarizes them with the online catalog, electronic search indexes

including EBSCOhost, and basic library policies. Students must complete a written lab

assignment, which requires hands-on experience with library resources. Also, instructors

in various subject areas require a library orientation particular to their course needs.

Upon request, librarians provide instruction on use and location of reference tools and

availability of professional journals. A virtual tour of the Library is available on the GCC

Website (www.grayson.edu).

         Librarians must work cooperatively with faculty members and other
         information providers in assisting students to use resource materials effectively
         (1998 Criteria 57).



          Libraries and learning resource centers should provide point-of-use instruction,
         personal assistance in conducting library research, and traditional reference
         services (1998 Criteria 57).



          This should be consistent with the goals of helping students develop
         information literacy – the ability to locate, evaluate, and use information to
         become independent life-long learners (1998 Criteria 57).




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       At least one professional librarian is on duty at all times during regular service

hours to provide information, to assist in research or with the use of resource materials.

Librarians aid students in locating and evaluating sources. According to the Self-Study

Survey results, sixty-nine percent of the part-time faculty and eighty-seven percent of the

full-time faculty feel that librarians work cooperatively with faculty in assisting students

to use resource materials effectively.

         Adequate hours must be maintained to ensure accessibility to users (1998
         Criteria 57).




         Professional assistance should be available at convenient locations during
         library hours (1998 Criteria 57).




The College library provides services during the following times:

       Monday-Thursday         7.30a.m. to 9:00p.m.

       Friday                  7:30a.m. to 4:00p.m.

       Sunday                  2:00p.m. to 5:00p.m. (during the fall and spring semesters)



       During the winter minimester, the library is open from 9:00 a.m.

       until 1:00 p.m. on the days classes meet.

       During the spring minimester, the library is open 7:30a.m. until

       4:00 p.m. Monday through Thursday.


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       The library is also open during the hours of regular registration. These hours

coincide with the days and hours that most classes are in session. At least one

professional librarian is available at the Information/Circulation desk on the first floor

during regular service hours. Self Study Survey results indicate that the Library maintains

adequate hours to ensure accessibility to its users.

         Library collections must be cataloged and organized in an orderly, easily
         accessible arrangement following national bibliographical standards and
         conventions (1998 Criteria 57).



       Library collections are cataloged and organized using the Dewey Decimal System.

The Library has an online catalog database that uses The Library Corporation software

which enables the Library to import or create records using the Machine Readable

Catalog (MARC) records format. MARC records format requires the Dewey Decimal or

Library of Congress cataloging systems, which are nationally recognized standards

(Harris, Phone Interview 24 Feb. 2000).

         Students and faculty must be provided convenient, effective access to library
         resources needed in their programs (1998 Criteria 57).




       Library users have convenient access to library resources. The Library is open

65.5 hours per week including three hours on Sunday. Students and faculty at off-site

locations may request resources which College representatives deliver. GCC students

and faculty agree that the library provides convenient, effective access to library resources

in their area of study and instruction. More that eighty percent of the faculty, full-time


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and part-time, and students when surveyed expressed satisfaction with the access to

library resources (Self-Study Survey).

         Convenient, effective access to electronic bibliographic databases, whether on-
         site or remote, must be provided when necessary to support the academic
         programs (1998 Criteria 57).



       All students, on-site or remote, who have Internet access may access the GCC

Library Homepage and its electronic databases. Four databases ( MasterFILE Premier,

C.I.N.A.H.L., Facts on File/World News Digest, and Newspaper Source) may be accessed

from home or campus computers (Library Homepage). Students may use other databases

which are accessible only on campus because of licensing agreement with vendors. Self-

Study Survey results indicate that faculty and students agree that the library provides

effective access to electronic bibliographic databases whether onsite or remote.

         Libraries and other learning resource centers must have adequate physical
         facilities to house, service and make library collections easily available;
         modern equipment in good condition for using print and non-print materials;
         provision for interlibrary loan services, designed to ensure timely delivery of
         materials; and an efficient and appropriate circulation system (1998 Criteria
         57).


         Libraries should provide electronic access to materials available within their
         own system and electronic bibliographic access to materials available elsewhere
         (1998 Criteria 57).



       The Library is housed in a 20,000 square foot facility to hold, service and make

Library collections easily available. On the first floor of the building where the


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Information/Circulation Desk and Reference Area are located users may access library

holdings, new books, paperback books, videos, and the on-line catalog (BARRCat) at

seven terminals. Fifteen public access computers provide Internet access, E-mail access,

along with Word, Excel and Access, and PowerPoint. These computers are networked to

a printer behind the first floor desk. The second floor accessible by stairs and an elevator,

houses newspapers and periodicals, microfilm and microfiche, telecourse videos, and the

rest of the cataloged books. Also, the second floor provides viewing and copying facilities

along with a large reading area for patron use (Virtual Tour of Library, Library

Homepage).

       The Library houses the following equipment: ICON copier for faculty and student

use, televisions/VCRs, microfiche and microfilm readers, fifteen computers,

audio and video duplication machines, typewriter, and a dry mount press.

       The library has an Interlibrary Loan policy which provides for borrowing

materials not in the BARR system. Most of GCC‟s faculty and students agree that the

Library has adequate physical facilities to house, service, and make collections easily

available (Self-Study Survey). More than three-fourths agree that instructional support

services which include educational equipment, laboratories, audiovisual and duplicating

services, and the Learning Assistance Center contribute to the effectiveness of learning at

the College (Self-Study Survey).




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       5.1.3 LIBRARY COLLECTIONS

         Institutions must provide access to essential references and specialized program
         resources for instruction locations (1998 Criteria 58).




       Access to essential references and specialized program resources for instructional

locations is available in printed form in the Library or via the Internet on the library

Homepage. Remote extension sites have identical computer access as the main campus

(Pailowski, E-mail 4 Feb. 2000). College personnel use an informal procedure to carry

materials as requested to remote (Library Handbook for Faculty, Circulation and

Reserves, Library Homepage).

       Approximately three-fourths of the faculty and student respondents to the Self-

Study Survey agree that the Library provides convenient, effective access to library

resources needed in their areas of instruction or study.

       PROPOSAL 5.1.3

The Committee proposes that periodical titles be available on-line.

         Access to the Library collection must be sufficient to support the educational,
         research and public service programs of the institution (1998 Criteria 58).




       All Grayson County residents who have a photo identification may acquire BARR

to access the GCC Library collection.




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           The collection of print and non-print materials must be well organized (1998
           Criteria 58).




       Printed materials, reference materials, and the video and audio collections are

organized for circulation using the Dewey Decimal Classification System and are

cataloged in BARRCat. Periodical holdings in printed, bound, and microfilm or

microfiche form are organized in alphabetical order. A listing of the periodicals available

at GCC and Austin College is located in the Periodical Holdings List binders in the

library and included in a database available at the library.

           Librarians, teaching faculty and researchers must share in the development of
           collections, and the institution must establish policies defining their
           involvement (1998 Criteria 58).



       The Collection Development Policy directs the acquisition of collections for the

Library (Library Handbook for Faculty, Library Homepage). According to the policy,

faculty assists the Library staff in developing the collections.

       PROPOSAL 5.1.3

The Committee proposes that a hard copy of Library policies should be available in the

Library.

           Each Library or Learning Resource Center must have a policy governing
           resource material selection and elimination, and should have a procedure
           providing for the preservation, replacement or removal of deteriorating
           materials in the collection (1998 Criteria 58).




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       The Collection Development Policy directs the acquisition of collections for the

Library and the Materials Weeding Policy establishes the criteria used in removing

material from the Library (Library Handbook for Faculty, Library Homepage).

       SUGGESTION 5.1.3

       The Committee suggests that the current policy be revised to include guidelines

for the preservation and replacement of deteriorating materials in the collection.

       5.1.4 INFORMATION TECHNOLOGY

        Institutions should supplement their traditional library with access to electronic
        information (1998 Criteria 58).




        Where appropriate, institutions should use technology to expand access to
        information for users at remote sites, such as extension centers, branch
        campuses, laboratories, clinical sties, or students‟ homes (1998 Criteria 58).



        The institution must provide evidence that it is incorporating technological
        advances into its Library and other Learning Resource operations (1998
        Criteria 58).


       Grayson County College has a wide variety of technological resources available to

faculty and students. The Library has seven terminals dedicated to the Library system and

fifteen other computers that include Internet access. The BARRCat system catalogs the

holdings of the Sherman Public Library, Denison Public Library, and Grayson County

College Library with over 300,000 books available. Users Users may also access the

holdings of the Abell Library at Austin College through the website of the Bibliographic
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Association of the Red River (BARR) (www.barr.org). Various online databases are

accessible from every desktop computer on campus and remote sites, and are available

from home computers with Internet capabilities. The Library provides e-mail and Internet

access to all GCC students.

       Grayson County College has an Instructional Technology Specialist whose job is

to consult and assist faculty in incorporating WEB CT and Smartforce (formerly known

as CBT). GCC purchased Web CT in late 1998 to provide an Internet instruction

platform and web-based resources in addition to traditional classroom instruction.

Smartforce training is a web-based technology training program that is available 24 hours

a day to faculty and students from any computer with Internet capabilities (Paikowski,

Interview 14 Feb. 2000).

       5.1.5 COOPERATIVE AGREEMENTS

        Cooperative agreements with other Libraries and agencies should be considered
        to enhance the resources and services available to an institution‟s students and
        faculty members (1998 Criteria 58).



        However, these agreements must not be used by institutions to avoid
        responsibility for providing adequate and readily accessible Library resources
        and services (1998 Criteria 58).



        Cooperative agreements must be formalized and regularly evaluated (1998
        Criteria 58).




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       In addition to providing adequate and accessible resources and services, GCC

enhances library services for students and faculty through a cooperative agreement with

the Denison and Sherman Public Libraries known as the Bibliographic Association of the

Red River (BARR) system (“BARR Agreement”). Governed by a Board of Directors

consisting of the supervisor of each participating library, the mayors of Sherman and

Denison, and the president of the College, the Association jointly purchases primary

databases and makes available all holding of the member libraries to holders of a

BARRCard. In an annual meeting each August, appropriate personnel from the three

libraries review and re-sign the agreement (Paikowski, Interview 2 Sept. 2000). The

agreement and minutes are on file in the office of the Dean of Information Technology.

       5.1.6 STAFF

        Libraries and other learning resources must be adequately staffed by
        professionals who hold graduate degrees in library science or in related fields
        such as learning resources or information technology (1998 Criteria 59).



        In exceptional cases, outstanding professional experience and Demonstrated
        competence may substitute for this academic preparation; however, in such
        cases, the institution must justify the exceptions on an individual basis (1998
        Criteria 59).


        The number of Library support staff members must be adequate (1998 Criteria
        59).




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         Qualifications or skills needed for these support positions should be defined by
         the institution (1998 Criteria 59).




       The Grayson County College Library staff is adequately staffed with six

professional employees, four of whom hold graduate degrees with three of these in

Library Science. The Dean of Information Technology and two librarians hold Masters

of Library Science degrees. The Instructional Technology Specialist, who also has

teaching responsibilities has a Master of Arts in English. Support staff includes a Library

Assistant who holds a Bachelor of Science degree, and a Library clerk who has and

Associate of Arts degree. The qualifications and skills for these positions are published

online (Library Homepage). Credentials are on file in the Office of Human Resources.

       According to the Self-Study Survey, eighty-seven percent of the full-time faculty

agree that librarians are accessible to the faculty, while sixty-nine percent of the part-time

Faculty agree. Results of the current Student Satisfaction Survey indicate 76% of the

students who responded agreed that Library staff is available to assist their needs (Student

Satisfaction Survey Spring 2000).

       Since all professional library staff hold graduate degrees, the College has no

exceptions to justify.

         Organizational relationships, both external and internal to the library, should be
         clearly specified (1998 Criteria 59).




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         Institutional policies concerning faculty status, salary, and contractual security
         for the library personnel must be clearly defined and made known to all
         personnel at time of employment (1998 Criteria 59).



       The GCC Organizational Chart specifies internal organizational relationships

(GCC Policies and Procedures Manual FCC). Job descriptions are published in the

Library Handbook for faculty on the Library Homepage. Full-time library personnel do

not have faculty status. While support staff do not have contracts, institutional policies

concerning employer /employee responsibilities are outlined in the Policies and

Procedures Manual and are made known to all personnel at the time of employment.

Library personnel confirm acquaintance with salary and employment guidelines at the

time of employment (Allen, Haratyk, Harris, Commons, Interviews 24 Mar. 2000).

       5.1.7 LIBRARY/LEARNING RESOURCES FOR DISTANCE LEARNING

               ACTIVITIES

         For distance learning activities, an institution must ensure the provision of and
         ready access to adequate library/learning resources and services to support the
         courses, programs and degrees offered (1998 Criteria 59).



       Adequate library/learning resources and services to support the courses, programs

and degrees offered are available to all students in GCC‟s distance learning programs.

Students may access several online databases through the Library Homepage. Some

databases are available with password access from home or other locations. Faculty and




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students agree that GCC has sufficient learning resources accessible to students to

support the courses, programs, and degrees offered (Self Study Survey).

        The institution must own the library/learning resources, provide access to
        electronic information available through existing technologies, or provide them
        through formal agreements (1998 Criteria 59).



        Such agreements should include the use of books and other materials (1998
        Criteria 59).




        The institution must assign responsibility for providing library/learning
        resources and for ensuring continued access to them at each site (1998 Criteria
        59).



       GCC provides access to electronic information though multiple terminals in the

Library: fifteen computers with Internet access for users as well as seven additional public

access terminals. Students may also access the resources in labs across campus. All

GCC extension sites have computers available for student use and are connected to the

campus network. Microsoft Office is also available for use on campus computers. The

College subscribes to various databases such as EBSCOhost, which allows users access

to Masterfile Fulltext 1000 (an online periodical index and abstracting service with 1000

full-text journals) and Cumulative Index to Nursing and Allied Health Literature

(C.I.N.A.H.L.) which are accessible campus-wide. Some databases are available from

computers at home or other locations with password access.




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       The College‟s participation in the Bibliographic Association of the Red River

(BARR) system also makes the holdings of the member libraries available to users.

Additionally, the library is a member of TexShare, a Texas resource-sharing consortium.

Through Tex-Share, students and faculty at Grayson County College have access to

several databases, including General Periodicals Abstracts, ERIC, ABI-Inform, and

Archives-U.S.A (Catalogs and Databases, Library Homepage). Faculty and students may

register at the Information/Circulation Desk for a TexShare card, which allows borrowing

from any of the participating TexShare libraries.

       Responsibilities for providing library/learning resources and ensuring access at

each site have been assigned to the library staff (Job Descriptions, GCC Library

Homepage).

        When formal agreements are established for the provision of library resources
        and services, they must ensure access to library resources pertinent to the
        programs offered by the institution and include provision for services and
        resources which support the institution‟s specific programs - in the field of
        study and at the degree level offered (1998 Criteria 59-60).



       The (Bibliographic Association of the Red River) BARR agreement is the only

formal agreement GCC has to provide library services and students have access to library

resources using the BARRCard and the Internet. The BARRCard permits them to access

the Sherman and Denison Public Libraries and the GCC Library. Additionally, the

BARRCard allows users to apply for limited access to the holdings of the Abell Library at

Austin College. Databases are available to all users including students pursuing associate

degrees, certificates , or academic transfer credit. Examples of resources available online

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through BARR which support the College‟s specific programs include the Cumulative

Index to Nursing and Allied Health Literature (C.I.N.A.H.L.) available through

EBSCOhost. Several other databases support the Associate of Science Degree in General

Studies or lower level courses students take for academic transfer.

       More than three-fourths of the faculty and student respondents to the Self-Study

Survey agreed that students have access to sufficient learning resources to support the

College‟s courses, programs, and degrees. Eighty-seven percent of the students who

responded to the current Student Satisfaction Survey expressed agreement with the

Library‟s availability of the books, magazines, and databases to support their studies

(Student Satisfaction Survey Spring 2000).

5.2    INSTRUCTIONAL SUPPORT


        To support its curriculum, each institution must provide a variety of facilities
        and instructional support services, which are organized and administered so as
        to provide easy access for faculty and student users (1998 Criteria 60).



                 To support its curriculum, Grayson County College provides facilities and

services which are organized and administered to provide easy access for faculty and

student users.

       Laboratories are available on the East and West Campuses for vocational training

and for science, math and computer courses. Public high schools at which GCC offers

courses provide appropriate equipment to support those courses. Computer laboratories

are available at the extension sites in Bonham and Van Alstyne. Off-campus clinical sites




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are used for work experience for health science courses and the Counseling and Drug

Abuse (CADA) program (Bohm-Adair, Partin, Interviews 9 Dec. 1999).

       Specific course-related laboratories are also available. Science laboratories are

provided on the East Campus for biology, physics, chemistry, and geology. The Bonham

and high school campuses provide laboratories, which are equipped according to the

subject taught. No science courses are taught at the extension site in Van Alstyne.

       On the main campus five Academic Resource Computer (ARC) laboratories are

available for scheduled class and open use, one located in the Liberal Arts Building and

four in the Business Building. Each ARC lab has supervised by a laboratory assistant,

provides computers and printing capabilities for faculty and student users.

       The Fine Arts Department contains various studios and specialized facilities,

including an art studio, choir and band rehearsal rooms, practice rooms, and a large

auditorium. The auditorium consists of a stage, a control booth, and seating for 1,009

people. The auditorium is used for plays and concerts, as well as for various college,

public school, and community activities.

       Facilities provided for the Physical Education Department include tennis courts, a

gymnasium, weight- training area, baseball field, softball field, and golf course. Off-site

provisions are made for bowling. The Bonham extension site provides facilities for

weight training and aerobics.

       The Health Science Department provides clinical and computer laboratories that

support a variety of educational programs: Associate Degree Nursing, Vocational

Nursing, Paramedicine, Dental Assisting, and Medical Laboratory Technology. These

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       1999-2001 GCC SELF-STUDY REPORT


laboratories are used for simulated learning experiences prior to applying skills in the

clinical area.

        The Industrial Technology Department provides computer and skills laboratories

for both degree and certificate programs. Among the programs offered are Auto Body

Repair, Computer Maintenance Technology, Cosmetology, Drafting Technology,

Electronic Engineering Technology, Law Enforcement Technology, Machining

Technology, Refrigeration and Air Conditioning Technology, and Welding. Equipment

and technology are updated regularly to keep abreast of the job market.

        Faculty and students have access to computer and duplicating services. A total of

635 computers and 2 network high volume printers are available on the campus. All full-

time faculty have computers in their offices with Internet access. All computer resources

and Internet access are available to students, faculty, and staff (Paikowski, 1 Dec. 1999).

        Four high-volume copy machines are available for faculty use on the East

Campus. The West Campus has two copy machines, which are limited to small copy jobs

(Paikowski, 1 Dec. 1999).

        Audio and video cassettes, interactive-video, and computer programs are provided

on the East and West Campuses to enhance student learning. Equipment and programs

are updated regularly.

        Developmental Studies, which includes the Learning Assistance Center, the

Reading/Writing/Math Center and developmental education courses provides various

services to students. Services include testing for standardized placement and entrance,

GED testing, distance learning, and make-up. Additional services include free peer


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      1999-2001 GCC SELF-STUDY REPORT


tutoring and job placement services, arranging campus-wide support services for

documented disabilities, and providing workshops, classes and individual consultations.

       The Reading/Writing/Math Center houses forty computers for student use.

Individualized lab instruction is provided students to enhance basic skill development.

Adult literacy and ESOL classes are offered each semester (Partin, Bohm-Adair,

Paikowski, Interviews 15 Dec. 1999).

       According to Self Study Survey results, a majority of students and faculty agree

that the Institution provides a variety of accessible facilities and instructional services

which support the curriculum.

         They must be adequate to allow fulfillment of the institutional purpose and
         contribute to the effectiveness of learning. These requirements apply to all
         programs wherever located or however delivered (1998 Criteria 60).



       To support its curriculum, the College provides a variety of facilities and

instructional support services, which fulfill the institutional purpose and enhance the

effectiveness of learning. These include laboratories, audiovisual and duplicating

services, and a Learning Assistance Center.

       Two methods were used to assess adequacy of materials and equipment.

Favorable responses regarding adequacy of instructional services are noted in the Self-

Study Survey. Seventy-eight percent of students agree or strongly agree that instructional

support services contribute to the effectiveness of learning. Seventy-eight percent of full-

time faculty and 77 percent of part-time faculty also respond favorably to the same

question. Seventy-eight percent of students, 77 percent of full-time faculty, and 83

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       1999-2001 GCC SELF-STUDY REPORT


percent of part-time faculty believe the institution has sufficient resources to support the

courses, programs and degrees offered. In addition, to the Self-Study Survey, random

interviews conducted with 40 instructors in all programs with a laboratory component

indicate that facilities and instructional support services are adequate at GCC. However,

some instructors expressed requests for additional facilities and equipment to enhance

instruction. Their participation in the annual budget process assures the opportunity for

them to pursue their requests.

        Interviews with faculty in the Division of Academic Studies document that

instructional facilities and support services are adequate. Most classrooms are equipped

with televisions and VCR‟s and most buildings have portable computers with projection

capabilities. Laboratory space is generally viewed as sufficient. ARC laboratories are

shared by a variety of classes and are viewed as adequate for class use, although the

scheduling of an increasing number of English classes required flexibility on the part of

the instructor.

        Equipment is viewed as very adequate. Televisions and VCR‟s have been

installed in most classrooms. Science laboratories have adequate space and equipment; in

addition, the equipment is continually being updated to meet the changing needs.

        In Business, Fine Arts, Athletics, and Developmental Studies facilities and

equipment are viewed as adequate for the courses taught.

        The Learning Assistance Center is well equipped with 45 computers. However,

25 of these are older computers, which do not support the current hardware and software.

These older computers are not maintained by Computer Services. When a breakdown


27                                                      EDUCATIONAL SUPPORT SERVICES
      1999-2001 GCC SELF-STUDY REPORT


occurs, the instructor of the Computer Maintenance Technology program repairs the

computers with spare parts available. Space is viewed as adequate. The Testing Center,

housed in the Learning Assistance Center, should be enlarged, due to increased use. The

Job Placement Center is also housed in the LAC. Presently, this service is provided via a

full-time instructor, using paper lists. An online database is being developed and should

be available by Fall, 2000 as part of the GCC Home Page. Because of the number of

students requiring this service, additional space is needed.

       Faculty who teach in the Applied Sciences Division generally expressed

sentiments similar to their counterparts in Academic Studies regarding the adequacy of

instructional facilities and support services. Instructors in Industrial Technology,

Computer Maintenance Technology, Electronic Engineering Technology, Welding

Technology, Machining Technology, and the Health Science Department regard their

facilities and support services as adequate for the courses they currently teach.

       The Health Science Department, providing classroom and laboratory space for six

programs, has facilities on both the Main Campus and the West Campus. The building

on the Main Campus is a modern and well-equipped facility which underwent extensive

remodeling in 1992-1993. The facility provides six simulated hospital room cubicles and

the Irma Blackburn Lecture Center, which seats 127 and has multi-media equipment for

use by classes and the general public. Although some instructors note that the laboratory

space is sometimes crowded due to the recent addition of extra computers, they manage

by flexible scheduling, much like other instructors across campus.



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       1999-2001 GCC SELF-STUDY REPORT


       The Cosmetology, Industrial Electronics, Auto Body Repair, and Computer-Aided

Drafting instructors note that while they manage adequately, additional space or

equipment would enhance their programs. For example, some outdated equipment

should be considered for replacement, according to the instructor, and the addition of

AutoCad 2000 to the Computer Aided Drafting Program and some additional equipment

would be beneficial to Auto Body Repair.

       Since all GCC faculty have the opportunity to participate in the College‟s annual

budget process, Applied Science instructors may regularly pursue requests for additional

space, equipment, or services to enhance their programs.

       The Self-Study Survey revealed favorable responses regarding adequacy of

instructional services. More than three-fourths of all student and faculty respondents

agreed that instruction support services contribute to the effectiveness of learning and that

GCC has sufficient resources to support the courses, programs and degrees offered.

       PROPOSAL 5.2

       The Committee proposes that a maintenance program for audiovisual equipment

be developed and policies distributed to all instructors.

5.3    INFORMATION TECHNOLOGY RESOURCES AND SYSTEMS

         An institution must provide evidence that it is incorporating technological
         advances into its operation (1998 Criteria 60).




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        Grayson County College incorporating technological advances into its operations.

GCC purchased Web CT to provide Internet instruction and web based resources for

classroom instruction. Approximately 450 students are presently enrolled in 30 sections

of online courses (Paikowski, E-mail 3 Dec. 2000). Due to the growth of Internet

instruction, telecourses are being phased out.

        Smartforce, formerly CBT, training is a web based technology training program

used to provide continuing education training for faculty and staff and for student

instruction. This program can be accessed from home 24 hours a day and is free to faculty

and staff.

        The College recently upgraded to a 100 base t computer network, using switches

instead of hubs. Fiber optic networks connect classrooms, labs and offices on the Main

Campus and at extension centers. Three sites on the West Campus and the gymnasium

have been provided with wireless technology.

        The GCC web site is used as an information tool. The current GCC Catalog, a

library catalog, and several databases are available online, along with a calendar of

College events, E-mail addresses for faculty and students and information regarding

admission and registration.

        The College has an integrated software package, People Oriented Information

Systems for Education (Poise), purchased from Campus America which includes

Admission and Records, Financial Aid, student billing and accounting. This program

can be accessed from all faculty and staff computers. Recently, the College has

purchased and installed the Degree Audit module and is purchasing the Internet

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      1999-2001 GCC SELF-STUDY REPORT


Registration module scheduled for use by Fall 2000. An accounting software package is

used by the Business Office and is updated regularly (Anglin, Interview 1 Dec. 1999).

       An Intranet contains all new College policies, minutes of meetings, and

announcements. Other business related information such as the catalog update process

and timetable is also provided via the Intranet. E-mail accounts are provided for all

faculty in order to promote communication. For added convenience, List Serv is

available. The recent upgrading of the telephone system and addition of voice-mail for

all personnel has enhanced communication across campus.

       The Technology Plan provides a schedule for upgrading of campus computers.

Computers with the most current technology are provided in labs for student use and

computers are upgraded every three years. Faculty and staff computers are upgraded

every 2 years with computers from the student labs (GCC Technology Plan).

        Information technology resources must support the planning function and the
        educational program components of the institution at appropriate levels (1998
        Criteria 60).



       Grayson County College recognizes that information technology resources and

systems are essential components of higher education. Information technology resources

are used extensively to support both the planning function and the educational program

component of the institution.

       Planning functions of the College are supported through the use of various

programs and databases. The People Oriented Information Systems for Education

(POISE) program interconnects the Registration, Student Billing and Receivables,


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      1999-2001 GCC SELF-STUDY REPORT


Financial Aid and Counseling Services. Data is compiled from the integrated software to

assist administration, division deans, and faculty in planning. The Interactive Analysis

Model, created by the Associate Vice-President for Admissions, Records and Institutional

Research can be used to compile and provide interactive data for the institution as a

whole or for individual programs. An accounting software package, used by the Business

Office, generates financial data, which is used to analyze and plan for budgets.

       Information technology is used throughout the College to support its educational

programs. All students, faculty, and staff have access to computers and software.

Multimedia is being incorporated into programs across campus. Electronic databases are

available in the library and online. Communications across campus is enhanced by E-

mail accounts, available to all students and personnel, and through the GCC Intranet. The

telephone system was recently upgraded with the addition of voice mail for all employees

(Anglin, Interview 29 Feb. 2000; Paikowski, E-mail 3 Dec. 1999).

       Five support staff with the assistance from the instructional technology specialist

maintain computers, provide software upgrades, and are available to assist faculty and

staff. The Network Administrator supervises two computer technicians that maintain

computers and provide software upgrades for all computers. An instructional technology

specialist consults with faculty and staff to incorporate technology into classroom or

office. This individual is also responsible for training academic and support staff,

through online technology training via Smartforce (Faculty Training List, 1998-99). The

web-master maintains the College homepage and a POISE administrator maintains the



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      1999-2001 GCC SELF-STUDY REPORT


POISE program on the College Network and assists faculty and staff in using software

(Computer Services Job Descriptions).

           There must be a reasonable infusion of information technology into the
           curricula so those everyday students exist with the fundamental knowledge and
           basic ability to use these resources in life and in future occupations (1998
           Criteria 60-61).


           Institutions must provide the means by which students may acquire basic
           competencies in the use of computers and related information technology (1998
           Criteria 61).



       The Information Technology department provides technical expertise and support

as instructional departments incorporate technology into the curricula. Through

Information Technology an infrastructure exists to include networks and equipment to

incorporate the technologies as they are added. Evidence of the college‟s commitment

includes network diagrams, description of network, internet servers, and operating

systems.

       There are two divisions of study at GCC. These are the Division of Applied

Sciences and the Division of Academic Instruction.    In the Division of Academic

Instruction, the Theater uses a digital camera and LCD projector in their instruction. The

Geology lab is equipped with computers that have telescope hook-ups. The Mathematics

classes use graphing calculators and have computer programs such as Derive, which is a

calculus program, as well as videos to enhance learning. The Art classes also use

computers in their instruction, while Psychology and Sociology use the LCD projector



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      1999-2001 GCC SELF-STUDY REPORT


and Power Point. The Music classes offer a Country Pop Rock class that uses the Internet

to download information about the music, the a player with CD capacity. In addition dual

credit classes are offered in Durant, Ok. and Bonham, Tx. in which an instructor from the

college goes to the high school and the second component of the class if furnished

through the Internet. Each department has a faculty web-presence and many courses are

now offered in entirety over the Internet. In addition, there are three Designation Centers,

which are housed in the Board Room, The Business Building, and the Liberal Arts

Building, and can be transported to any area where they are needed. (Partin, Interview 5

Apr. 2000).

       The Division of Applied Sciences encompasses the vocational, occupational, and

technical programs. The ADN program uses computer aided instruction and interactive

videos in their labs. They also use multimedia in the Irma Blackburn Auditorium during

lectures. The Auto Body Repair program uses computers in their daily instruction.

Cosmetology uses an Imaging Program and tutorial software in their teaching and

learning process. The Criminal Justice and Police Academy use computers to help with

their fingerprinting. The Dental Assisting Program uses office management software and

x-ray machines in their program. Drafting has the CAD or computer assisted drafting and

architectural design and a Pro-E program. The Physical Therapy Assistant Program uses

clinical simulations and tutorials with their computers. The RAC (Refrigeration,

Heating/Air-Conditioning) Program has computer set-ups that serve as trainers for the

students. The Vocational Nursing Program has a full computer lab with software and an

information station. The Welding Program uses lathes, welders, and computers in their

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      1999-2001 GCC SELF-STUDY REPORT


daily instruction. Electronics uses simulation stations and motor control trainers. The

EMT Program also uses simulation and tutorial programs. Machine Shop uses CAD-

CAM Prompts which feed into computer numerical control machines. The MLT

Program uses clinical simulation, enhancement of slides, and has a full computer station.

(Bohm-Adair, Interview 7 Apr. 2000)

       Grayson County College provides extensive open computer lab access. Online

information is offered in technology training via Smartforce (formerly CBT). All GCC

degree-seeking students acquire basic competencies in the use of computers and related

information technology resources as part of the GCC Core Curriculum which requires

taking English 1301 and a Computer Science Course. English 1301 requires students to

acquire basic competencies in the use of computers and related information technology.

(ENG 1301) (See 1301 Course Syllabus)

       Computer aided instruction is used across campus as an instructional tool.

Students may also take computer courses through the college‟s Continuing Education

Department.

        A reliable data network should be available so that students, faculty and staff
        may become accustomed to electronic communication and familiar with
        accessing national and global information resources (1998 Criteria 61).



        There must be provisions for ongoing training of faculty and staff members so
        that they may make skillful use of appropriate application software. These
        requirements apply to all programs wherever located or delivered (1998
        Criteria 61).




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       Information Technology provides for the ongoing training of faculty and staff

through Smartforce (formerly CBT, Computer Based Training) which can be accessed on

any computer with Internet capabilities. (Paikowski, Interview 9 Feb. 2000). Faculty

Development funds support faculty in seeking additional training.

       Recent faculty and staff training offered include HTML for Basic Web Page

Design, Demonstration/Evaluation of Course Management Software, Small Group

WebCT Training. (Paikowski, E-mail 7 Mar. 2000). In addition computer classes

offered through Continuing Education provided faculty training in appropriate software.

        Policies for the allocation and use of information technology resources must be
        clearly stated and consistent with an institution‟s purposes and goals (1998
        Criteria 61).



       A procedure for allocating information technology resources has been

implemented by the Dean of Information Technology. Policies for the use of information

technology are outlined in the GCC Technology Plan and in the Grayson County College

Computer Use Policy. These policies are located on the GCC Intranet, Faculty Handbook

and Adjunct Faculty Handbook. Consistent with the institution‟s purpose, the College

“provides computer resources for the purpose of accomplishing tasks related to the

College‟s mission” (Computer Use Policy 1).

       Computers are upgraded in student laboratories on a three years cycle. The most

current replaced computers are downstreamed for faculty and staff use. This plan was

developed and is followed, but there is no written policy to this effect (Paikowski, E-mail

3 Dec. 1999).

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       1999-2001 GCC SELF-STUDY REPORT


        RECOMMENDATION 5.3

     The Committee recommends that a clear and consistent policy for allocation and

upgrading of computers be written and adopted.

         These policies must be evaluated regularly to ensure that academic and
         administrative needs are adequately addressed (1998 Criteria 61).




        Since the Computer Use Policy was developed and adopted during the Spring

2000 semester, systematic evaluation has not occurred. Because of the lack of written

policy for the allocation of information technology, no formal evaluation occurs.

        RECOMMENDATION 5.3

        The Committee recommends that pursuant to the development of the written

policy, a procedure for formal evaluation be implemented.

         Appropriate security means must be installed and monitored to protect the
         confidentiality and integrity of academic systems, administrative systems, and
         institutional networks. There should be a clearly defined program for
         maintaining and replacing equipment and software so that they remain
         consistent with current technology (1998 Criteria 61).



        There are appropriate security means installed to protect the confidentiality and

integrity of academic systems, administrative systems and institutional networks. The

Network Administrator and Computer Services Staff are responsible for assuring that

only appropriate access to College computer resources is allowed and adequate security is




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in place to protect all College systems. Specific network security measures in place at this

time include:

1.     A firewall system isolating College computers from the outside world

       (Internet)

2.     Daily security logs and checks for attempted security breaches.

3.     Anti-spamming software to prevent outside use of college mail server for the

       proliferation of „junk‟ or unsolicited email.

4.     Latest server based virus protection and routinely updated virus definition files to

       maintain most current level of protection.

5.     High-level encryption routines for password and user database files.

6.     Monitoring of network traffic to prevent denial-of-service as well as IP-spoofing.

7.     IP port monitoring software on all Internet connected systems and monitor for

       outside attacks on these systems.

8.     Registry edits to all NT based systems bringing systems security up to standards

       as defined by the National Security Agency.

9.     Loading of all Y2K and security patches currently available for BSDI, Microsoft,

       Novell and Red hat Linux, and check for updates constantly to ensure that the

       highest levels of security exist for college systems.

10.    Routine backups of critical data in case of a catastrophic event. [reference]

11.    Locked doors with intrusion alarms

12.    Fire alarm



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       1999-2001 GCC SELF-STUDY REPORT


           Appropriate employees of the College are allowed access to the MIS system

(POISE) pertinent to their needs. Specific security measures in place at this time to

protect the integrity of the College system include:

1.         Password expires every 90 days.

2.         System keeps track of last 60 passwords.

3.         Dictionary keeps common words from being used as passwords.

4.         Access restricted to campus network and specific sites.

5.         System logs inactivate user off after one hour.

6.         User ID and password required to log into system.

GCC‟s Technology Plan clearly defines a program for maintaining and replacing

equipment and software to remain consistent with current technology.

     5.4      STUDENT DEVELOPMENT SERVICES

           5.4.1 SCOPE AND ACCOUNTABILITY

            Student development services are essential to the achievement of the
            educational goals of the institution and should contribute to the cultural, social,
            moral, intellectual and physical development of students (1998 Criteria 61).



           Grayson County College is directed by the GCC Board of Trustees to have a

program of student activities designed to facilitate effective communication and to

encourage social, recreational, physical, emotional and intellectual development by

providing and supervising student services, student publications, student organizations

and student activities (GCC Board Policy- GCC Policies and Procedures Manual FK).



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       Student Services continually strives to create a campus environment for learning

and development by serving students‟ interests in every aspect of campus life. Student

Services provides transition for students to the academic environment, with opportunities

to participate in campus activities, and integrate social, emotional, intellectual, physical

and spiritual aspects. Student Services works with faculty and staff to make students‟

experiences at GCC more fulfilling personally, socially, and academically. Student

Services strives to earn the trust and confidence of students by providing a climate of

accessibility, advocacy, and assistance (Garland, Interview 19 Jan. 2000).

         To ensure effectiveness, the institution must develop goals for the student
         services program consistent with student needs and with the purpose of the
         institution (1998 Criteria 61).



       At GCC, Student Services is responsible for planning and implementing student

development. The scope and accountability of Student Services are clearly evident in its

mission and goals statements. The mission of GCC Student Services is

       …to assist students in achieving their fullest potential through carefully planned

       student development programs. Personal growth is provided by encouraging

       participation in student governance and a wide variety of social, cultural,

       intellectual and recreational activities. Personal counseling and exploratory

       experiences are provided to help students gain increased understanding of self and

       alternative courses of action open to them (Goals-2000) .




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       1999-2001 GCC SELF-STUDY REPORT


       The goals of Student Services are consistent with identified purposes and goals of

the College. The GCC purpose statements directly related to the stated Student Services

Mission are

       1) to provide technical, vocational, and academic courses and programs to assist

           student to attain degrees, employment, job advancement or career

           development

       2) to provide a continuing program of counseling and guidance to assist students

           in achieving their goals (2000-2001 GCC College Catalog, 7-8 ).

Student Services addresses students‟ concerns and needs by providing a program of

services appropriate to student life. Specific services include admissions, financial aid,

housing and residence life, multicultural services, intramural sports, student activities,

counseling and guidance, security, and student publications. These services contribute to

the cultural, social, moral, intellectual, and physical development of GCC students.

       Self-Study Survey results demonstrate that two-thirds of GCC students agree that

the College‟s Student Services programs are consistent with the institutional purpose.

         Appropriate student development services must be provided for distance
         learning programs as well as on-campus programs (1998 Criteria 61).




       Almost all of the College‟s distance learning students live within one hundred

miles of the college. Their use of student services is more limited and different from the

needs of on-campus students. The GCC Distance Learning Website provides information

about admissions, bookstore, counseling, financial aid and library services. Additionally


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      1999-2001 GCC SELF-STUDY REPORT


all GCC publications and forms may be downloaded through the Distance Learning

Website.

        The institution must clearly designate an administrative unit responsible for
        planning and implementing student development services (1998 Criteria 62).




       The College has designated the Vice President for Student Services as the College

official responsible for planning and implementing student developmental services. The

Vice President of Student Services is directly responsible to the President and is

supported by staff which supervise housing, counseling and guidance, student activities,

financial aid, admissions, security and intramurals. Other duties include directing the

annual budgetary process for the unit, participating as a voting member on the President‟s

Council, representing the College in a variety of activities, and advising and counseling

students, parents, faculty and staff members, and outside officials on student matters and

campus life. (GCC Policies and Procedures Manuel, DNC).

        Appropriate policies and procedures for student development programs and
        services must be established (1998 Criteria 62).




       All established policies and procedures related to Student Development Services

are compiled in the Grayson County College Policies and Procedures Manual (Section F)

available in several on-campus locations.




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      1999-2001 GCC SELF-STUDY REPORT


        Student development services should be given organizational status
        commensurate with other major administrative areas with in the institution
        (1998 Criteria 62).



       Student Services has the same organizational status as other major divisions of the

College (GCC Policies and Procedures Manual DOA).

        These services must be staffed by individuals who have academic preparation and
        experience consistent with their assignments (1998 Criteria 62).




       All professional and support staff positions are currently filled by staff members

who have academic preparation or experience as required for the position.

Student Development Services is under the direction of the Vice President of Student

Services who has a Bachelor of Science degree in Psychology and History, and a Master

of Science in Student Personnel Guidance and Counseling. Currently working toward a

Ph.D. in Education Administration, he is a Licensed Professional Counselor, and has

twenty-five years in education, of which fifteen have been in the area of student services.

       The Director of Counseling Services is a Licensed Professional Counselor; has

Master‟s degrees in Student Personnel and Guidance, and Sociology; is currently working

toward a Doctorate in Counseling/Sociology; and has twenty-two years of counseling

experience at G.C.C. All of the other counselors are also Licensed Professional

Counselors and have a minimum of a Master‟s degree in Guidance and Counseling (Polk,

E-mail 6 Mar. 2000). Credentials are on file in the Office of the Human Resources.




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       The Associate Vice President of Admissions, Records and Institutional Research

has a Doctorate of Musical Arts Degree. He has twenty-nine years of experience at GCC

during which time he has served as instructor, director of Fine Arts, Registrar, and

Associate Vice President.

       The Director of Student Programs and Activities has a Masters of Science Degree

in Recreation Administration and Business and fifteen years experience in education.

       There are four full time and four part time employees in the division of Campus

Police/Security. One of the full time positions is clerical. All of the security personnel

are certified peace officers licensed by the Texas Commission on Law Enforcement.

Four are certified structural fire fighters licensed by the Texas Commission on Fire

Protection, and four are certified by the Texas Department of Health as Emergency

Medical Technicians or Emergency Care Attendants (Green, Interview 22 Mar. 2000).

       The Coordinator of Enrollment Development has an Associate of Science and

Bachelor‟s Degree in Sociology. She has eighteen years in the community college

setting, with experience as an admissions advisor, academic advisor, director of

continuing education, and in all aspects of registration.

       The Residence Hall Coordinator, under the direct supervision of the Vice

President of Student Services, has sixty-three hours toward an Associate Degree in

Secretarial Office Administration due for completion in May 2001. Prior to appointment

as coordinator, she served nine years as assistant manager of the GCC Bookstore.

       Financial aid is under the supervision of the Executive Vice President who has

Associate‟s, Bachelor‟s and Master‟s degrees in Business Administration, and a

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      1999-2001 GCC SELF-STUDY REPORT


Doctorate in Community College Administration. Qualifications also include twenty

years experience in education (Anglin, Interview 11 Apr. 2000).

        Exceptional cases must be justified by the institution on an individual basis
        (1998 Criteria 62).




       There are no exceptions.

        Student development services and programs must be evaluated regularly (1998
        Criteria 62).




       The Student Satisfaction Survey distributed annually by the Office of the

Executive Vice President provides evaluation of the following student development

services and programs: Admissions, Registration, Counseling, Advising, and Financial

Aid. The Registration process and Orientation program are evaluated after each fall and

spring semester. Although student opinion is valued, no evidence of formal

administrative evaluation exists.

       RECOMMENDATION 5.4.1

       The Committee recommends that all services and programs of Student Services be

formally and regularly evaluated.

       5.4.2 RESOURCES

        Human, physical, financial and equipment resources for student development
        services must be adequate to support the goals of the institution (1998 Criteria
        62).



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       The offices in Student Services (Admissions, Security, Housing, Counseling and

Guidance, Student Activities, Financial Aid, Publications, and Enrollment Management)

have adequate resources to achieve institutional goals. Each has adequate office space,

computer availability, and personnel to carry out designated responsibilities. Annual

budget allocations support human and equipment needs as well. Departmental Budget

Managers for each office have opportunities in the annual budget process to document

additional human, physical, financial and equipment needs. The State Auditor‟s

Community College Data-base indicates for the fiscal year ending in August 1999 that

GCC ranked fifth in its peer group and 17th out of 50 community colleges in the state in

the amount of student service expenditures to the total full-time equivalent students (State

Auditor‟s Office Community College Database).

        Staff development, should be related to the goals of the student development
        program and should be designed to enhance staff competencies and awareness
        of current theory and practice (1998 Criteria 62).



       Each administrative unit is allocated travel expenses for staff. With Grayson

County College being located near a major metropolitan area, GCC staff have numerous

opportunities to participate in professional development on state, regional and national

levels. Directors then assist staff members to ensure that workshops and conferences

attended capitalize on a wide variety of training opportunities. Staff that are Licensed

Professional Counselors earn CE credits each year to maintain their licenses. In addition,

the College provides additional finances through a $5000.00 staff development pool for

Professional Staff.

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      1999-2001 GCC SELF-STUDY REPORT


       5.4.3 PROGRAMS AND SERVICES

       5.4.3.1         COUNSELING AND CAREER DEVELOPMENT

         Each institution should provide personal counseling services for students as
         well as career development program (1998 Criteria 62).




         An effective career development program should include career information
         and planning, placement services, career counseling, testing services and
         follow-up activities (1998 Criteria 62).



         There should be clearly specified policies regarding the use of career
         development services by students, alumni and employers (1998 Criteria 62).




       GCC employs four Licensed Professional Counselors who provide personal

counseling to students and staff by appointment, and on an as-needed basis for immediate

crises. Periodically, Master‟s level counseling interns from area universities are also

available to counsel students. Counseling Services welcomes referrals of students from

faculty and staff for personal, career, or academic counseling. To facilitate retention

students, counselors visit with students requesting to drop a class or withdraw from the

College. This counseling intervention often results in the student‟s continued enrollment

in classes. An important component of the services offered by the counseling department

is that of referring students to community services, agencies, and individuals that address

their individual and family needs, thus enhancing their abilities to succeed as students.


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       The career development component of Counseling Services has as its focal point

the DISCOVER computerized career system. While Discover Program is used

extensively by current students and by persons from community agencies and high school

counselors and teachers, no clearly specified policies guide student, alumni, and employer

use. Appointments for DISCOVER can be made by phoning or visiting the counseling

office. Counseling Services also houses career books, brochures, videotapes, and other

computerized career instruments that are available for use by students and community

citizens. In addition, counselors often present career workshops on campus, at high

schools, and to area organizations (Polk, Interview 3 Mar. 2000). Additionally job

placement services are available through the Coordinator of Tutoring and Special

Services.

       SUGGESTION 5.4.3.1

       The Committee suggests that clearly specified policies regarding the use of career

development services be developed.

       5.4.3.2    STUDENT GOVERNMENT, STUDENT ACTIVITIES AND

                  PUBLICATIONS

        The institution must develop a statement of the student's role and participation
        in institutional decision-making (1998 Criteria 62).




       The Student Government Association (SGA) serves as the body through which

students participate in institutional decision-making. The role of the SGA is defined in


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both the GCC Student Handbook under “Student Government Association” and in the

GCC Catalog as “an advisory group to the administration of the College.” According to

the Director of Student Activities, the SGA officers meet once per semester (Fall and

Spring) with the College president to discuss "SGA accomplishments, goals and any

student concerns/issues." (Miles, Interview 9 Mar. 2000). Policies governing all

registered student organizations are listed in the GCC Policies and Procedures Manual

(FK).

         The institution must have an activities program appropriate to its purpose and
         encompassing student interests (1998 Criteria 62).




        The GCC student activities program is offered to students pursuing a variety of

educational goals. Students may participate in several clubs and organizations related to

particular subject areas such as Delta Phi Delta (visual arts), Delta Psi Omega (dramatic

arts), Lambda Alpha Epsilon (criminal justice), Sigma Kappa Delta (English), or the

Electronics Engineering Club, and others. Organizations for students pursuing careers in

the health sciences include the Dental Assistants Student Association, the Grayson

Nursing Students Association, the Medical Lab Technician Association, and the

Vocational Nursing Students Association. All GCC students interested in religious

fellowship find activities at the Baptist Student Union, the Christian Campus Center, or

through the Fellowship of Christian Athletes. The Cultural Awareness Society and the

International Student Organization to foster cooperation and understanding among

cultures. Programs such as the Student Leadership Institute, Student Government, and


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the High Noon Exchange provide students with opportunities to develop professional,

leadership, and personal skills. Additionally, students may attend certain presentations in

the Humanities Series, exhibit artwork and participate in art shows or perform in a variety

of dramatic, musical, or athletic events frequently occurring on campus (2000-2001 GCC

Catalog 38-40).

       According to the Director of Student Activities, students are informally surveyed

each semester as they frequent the Student Center to determine student interest and

activities are then determined based on the survey. Additionally, he evaluated the

activities and programs at conclusion. Evaluations, survey instruments, flyers, etc. are on

file in the Office of the Director of Student Activities (Miles, Interview 9 Mar. 2000).

       Students learn of scheduled activities through the GCC Calendar (also available

online), Freshman Orientation, brochures, posted flyers, and the student newspaper, The

Viking Voice. Instructors also promote student activities through classroom

announcement and some integrate the activities into curricula as appropriate.

       Seventy-six percent of students responding to the Self-Study Survey agreed that

GCC offers a variety of planned activities for students.

        The institution must develop policies and procedures governing the supervisory role
        of the institution over student activities (1998 Criteria 63).




       The Student Activities program is under the supervision of the Vice President of

Student Services. Policies governing the institution‟s supervisory role over student

activities are found in the GCC Policies and Procedures Manual. (FK).

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         Student publications can contribute to the establishment and maintenance of an
         atmosphere of responsible discussion. When student publications or other media
         exist, the institution must provide a clearly written statement of the institution's
         responsibilities regarding them (1998 Criteria 63).


       A clearly written statement of the College‟s responsibilities regarding student

publications is located in the GCC Student Handbook under “Publications” and in the

GCC Policies and Procedures Manual (FKB).

       5.4.3.3          STUDENT BEHAVIOR

         The institution must publish a statement of student rights and responsibilities
         and make it available to the campus community (1998 Criteria 63).




                Grayson County College's Policies and Procedures Manual, available to

students in the library, clearly states board policy detailing student rights and

responsibilities (2000-2001 GCC Catalog 37). The student handbook, also available

online, includes various topics related to student rights and responsibilities.

       PROPOSAL 5.4.3.3

       The Committee proposes that the student handbook be distributed in classes at the

beginning of each semester.

         The jurisdiction of judicial bodies (administrative, faculty and student) the
         disciplinary responsibilities of institutional officials, and all disciplinary
         procedures must be clearly defined and broadly distributed (1998 Criteria 63).




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       The disciplinary responsibilities of institutional officials and the disciplinary

procedures are clearly defined in the Policies and Procedure s Manual (Section F). The

GCC Student Handbook directs students to the Policies and Procedures Manual and

outlines the policies as indexed in the Manual. The handbook is also distributed at new

student orientation, in high traffic areas in the Student Center, and in the office of the

director of Student Activities.

       5.4.3.4         RESIDENCE HALLS

         If an institution has residence halls, it must develop policies and procedures
         governing them and must take reasonable precautions to provide a healthful,
         safe and secure living environment for residents (1998 Criteria 63).



Policies and procedures governing the residence halls are published in the Grayson

County College Policies and Procedures Manual (FLC).

       Residence Hall Rules and Regulations are enforced for the protection of the rights,

health and welfare of all residents. Housing policies and procedures are enforced by the

Residence Hall Supervisors and Residence Assistants to maintain a positive and safe

living environment for students. Students are provided with rules on what to do in the

case of fire, severe weather, and incidents of emergency. Entrance and exits are clearly

marked. Half of the campus police officers are Certified Emergency Medical

Technicians.

       The Counseling Department aids in the administration of the residence hall

system. The counselors are available to assist students with advising, and personal



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problems. Residence Assistants are invited to staff development inservices held for the

Counseling Department. Although residents are responsible for maintaining cleanliness

in their own rooms, a maintenance staff cleans the hallways, lobbies, and other shared

areas. Annual budget allocations maintain the facilities (Garland, Interview 16May

2000).

         Warning systems were recently upgraded to ensure sirens would be operational in

the event of inclement weather or other emergencies (Anglin, Interview 16 Oct. 2000).

The sirens are tested on the first Wednesday of every month at 9 a.m., except in the case

of inclement weather (Green, E-mail 3 Oct. 2000). Tornado shelters in every building are

easily identified by signs posted near them. In addition, the buildings‟ fire alarms have

been replaced and systems upgraded over the past five years (Anglin, Interview 16 Oct.

2000).

         Possibly hazardous situations on residence hall parking lots that come under local,

state, and federal law are also addressed in the Policies and Procedures Manual. For

example, Section CH states that the “College shall establish traffic, vehicle registration

and driving regulations, and parking controls for the safety and welfare of students,

employees, and visitors. Furthermore, the administration shall employ only certified

police officers”.

         PROPOSAL 5.4.3.4

         The Committee proposes that residents be surveyed annually to determine their

perceptions regarding the living environment.




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          The learning environment in the residence halls must support the educational
          mission of the institution (1998 Criteria 63).




         Low cost housing is available to all students pursuing a variety of educational

goals. The enforcement of the Residence Halls Rules and Regulations Policy, Visitation

Policy and maintaining courtesy and quiet hours in the residence halls helps create an

environment conducive to learning.

          An adequate staff organization should be given responsibility for the
          administration of the residence hall system (1998 Criteria 63).




         The College maintains adequate staff to administer the residence hall system. The

Vice-President for Student Services has primary responsibility for the residence halls.

The members of the staff include a Residence Hall Coordinator and Residence Hall

Supervisors. Due to the number of athletes living in the Residence Halls, Assistant

Coaches function as Residence Assistants in the halls. Each of the three Residence Hall

Supervisors live in an apartment in the hall and is responsible for supervising of the

residents. In addition, campus police are available if needed (Blount, Interview 16 May

2000).

          The staff should have sufficient academic training and experience to enhance
          the learning environment in the residence halls (1998 Criteria 63).




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       The Residence Halls are under the direction of the Vice-President for Student

Services who has a Bachelor of Science degree in Psychology and History and a Master

of Science in Student Personnel Guidance and Counseling. He is currently working

toward a PhD. in Educational Administration. He is a member of the Southwest

Association of College and University Housing Officers. The Residence Hall

Coordinator is a member of the Southwest Association of College and University

Housing Officers and has 63 hours of college toward an Associate Degree and as a

member of the Southwest Association of Colleges and Universities Housing Officers, she

attends the annual convention.

       PROPOSAL 5.4.3.4

       The Committee proposes that a training manual be developed for Residence Hall

Supervisors.

       The Residence Halls are under the direction of the Vice-President for Student

Services who has a Bachelor of Science degree in Psychology and History and a Master

of Science in Student Personnel Guidance and Counseling. He is currently working

toward a PhD. in Educational Administration. He is a member of the Southwest

Association of College and University Housing Officers. The Residence Hall

Coordinator is a member of the Southwest Association of College and University

Housing Officers and has 63 hours of college toward an Associate Degree and as a

member of the Southwest Association of Colleges and Universities Housing Officers, she

attends the annual convention.




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        PROPOSAL 5.4.3.4

        The Committee proposes that a training manual be developed for Residence Hall

Supervisors.

        5.4.3.5            STUDENT FINANCIAL AID

            The institution should provide an effective program of financial aid consistent with its
            purpose and reflecting the needs of its students (1998 Criteria 63).


        Grayson County College provides an effective program of financial aid.

According to the GCC policy manual, “the basic purpose of financial aid at Grayson

County College is to provide assistance for students in order that they might obtain their

educational objective” (FEA). GCC offers financial assistance through federal, state, and

local financial aid programs. The philosophy of the Office of Financial Aid is also

expressed in the GCC scholarship brochure when it states, “Grayson County College

believes no one should be denied a college education simply because it seems too

expensive” (SACS File 5.4.3.5).

        Through an outreach program, the Office of Financial Aid informs prospective

and admitted students on campus and at various high school about available financial

assistance. The College catalog contains comprehensive information about the process to

apply for financial aid, the types of aid available, and policies related to financial aid

(2000-2001 GCC College Catalog 17-19). Statements about financial assistance are also

found in the student handbook and in the brochure “Getting Started” (SACS File

5.4.3.5).


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       The Financial Aid Office offers seminars to area high schools and to current

students concerning financing a college education and offers help in completing financial

aid forms. Representatives from the Financial Aid Office attend approximately 10

College Nights at area high schools each year. Additionally a financial aid representative

ensures that high school counselors have a supply of current financial aid applications

(Riley, Interview 17 Nov. 1999).

       The Financial Aid Website at GCC is an excellent source of information about

financial aid . The site contains information about aid applications, grants and

scholarships at GCC, as well as links to state and federal aid sites. A financial aid

application and a verification worksheet can be accessed on-line and printed. The GCC

scholarship application is also available on the web.

       All GCC students seeking financial aid are required to fill out local and federal

forms. The 1999-2000 Financial Aid Application Guide includes a Free Application for

Federal Student Aid (FAFSA) form as well as the GCC scholarship application. (SACS

File 5.4.3.5). The FAFSA allows students to apply for federal grants, work-study aid,

and loans. Because all students complete both the federal and local forms, the financial

aid advisors are able to match each applicant with the most appropriate form of aid

(Anglin, Interview 1 Nov. 1999).

       Historically 2/3 of the students at GCC receive some kind of financial aid. During

the 1998-1999 academic year approximately 66% of day students and 55% of evening

students received financial assistance. A total of $3,441,800 in Title IV awards were

distributed to 1,105 students (Riley, Interview 15 Nov. 1999). Grants awarded on the


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basis of need include Pell Grant, Federal Supplemental Educational Opportunity Grant

(SEOG), Texas Public Education Grant (TPEG), State Student Incentive Grant Program

(SSIG/LEAP), Bureau of Indian Affairs (BIA), Texas Grant and other state grant

programs. Other forms of assistance to students at GCC are various tuition exemptions

and Federal Family Education Loan Programs. (2000-2001 GCC Catalog 17-19).

Brochures about available loans and grants are displayed in a rack just outside the Office

of Financial Aid. A colorful GCC wraparound with pertinent information is included

with the Federal Stafford Loan application and is available in multiple locations across

campus (Sacs File 5.4.3.5 ).

        A variety of scholarships are also available to Grayson County College students.

Scholarships for Texas residents include Valedictorian Scholarships and Early High

School Graduate Tuition Scholarship. The Office of Financial Aid, with the help of the

Marketing Office, published a new Scholarship Brochure and Application in February of

2000. New procedures requires scholarship recipients to also complete a financial aid

application or to submit documentation validating they will not be eligible for federal

financial aid (Britt, E-mail 16 Feb. 2000). Local scholarships are awarded for specific

programs and majors, and through endowments and sponsorships. A number of tuition

exemptions is also available. (SACS File 5.4.3.5 and 2000-2001 GCC Catalog 17-19).

       Eighty-one percent of the students who responded to the current Student

Satisfaction Survey agreed that GCC personnel who processed their financial aid requests

did so in a “timely” and “efficient” manner.



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         Effect program administration should include counseling students on the
         efficient use of their total financial resources (1998 Criteria 63).




       The Office of Financial Aid (OFA) provides counseling to students on the

efficient use of their total financial resources. In accordance with federal regulations,

entrance and exit counseling sessions are required for all students on subsidized and

unsubsidized loans. The Office of Financial Aid offers two options for completing

entrance counseling. Students may complete the counseling session on the Internet or by

watching a video. Brochures titled “New Directions: A Guide to Repaying Your Student

Loans” and “Before you Borrow” are available in the OFA (SACS File 5.4.3.5).

Additional counseling on the use of total financial resources is available during freshman

orientation through sessions teaching wise credit card use and basic money management

skills. These sessions have also been offered at a single parent/gender equity workshop

(Polk, Phone Interview 17, Nov. 1999; Sacs File 5.4.3.5).

         There must be provisions for institution-wide coordination of all financial aid awards
         (1998 Criteria 63).




       GCC provides for institution-wide coordination of student financial aid awards

through the Office of Financial Aid. The Office of Financial Aid has recently streamlined

the processes to be more efficient and effective in the distribution of financial aid funds.

In 1998, the office was moved in the organizational structure to report to the Executive




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Vice President. This move facilitated a more efficient working relationship between

Financial Aid and the Business Office. (Anglin, Interview 1 Nov. 1999).

       An umbrella committee comprised of representatives from across campus and

various sub-committee chairs administer scholarship gift aid. A financial aid advisor acts

as a liaison between the scholarship committees and the financial aid office (SACS File

5.4.3.5). The Grayson County College Foundation provides significant support to the

financial aid program in the form of scholarships. For the 1999-2000 school year, the

Foundation directed $60,000 in scholarships to more than 126 students (Renfro, Phone

Interview 1 Mar. 2000).

        All funds for financial aid programs must be audited in compliance with all federal
        and state requirements (1998 Criteria 63).




       All funds for financial aid programs at GCC are audited in compliance with

federal and state requirements. The audit of the Office of Financial Aid is part of the

overall annual GCC audit and is performed by an independent CPA. (SACS File 5.4.3.2).

        An institution participating in Title IV programs must comply with the
        regulations in the student loan programs as established under Title IV of the
        1992 Higher Education Amendments. Excessive default rates in the student loan
        program may be cause to conduct a special evaluation (1998 Criteria 63-64).


               GCC complies with the Title IV regulations for student loan programs.

The default rate on loans for the 1997 fiscal year was 15.9%. The default rates from 1994

through 1996 ranged from 15.9% to 24.2% and these fall below federal guidelines for

excessive rates (1999 Annual Audit).

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       5.4.3.6        HEALTH SERVICES

        An institution must provide access to an effective program of health services
        and education consistent with its purpose and reflecting the needs of its
        constituents (1998 Criteria 64).



       GCC provides an effective emergency health services program to meet the needs

of its commuter-based population. Ninety-six percent of the student population

commute daily to GCC thus finding full access to full medical services easily accessible

locally off-campus. To handle any emergency needs of the employees or students while

at the college the GCC Security and Student Services program has further developed a

comprehensive emergency health care plan written and distributed to employees. The

Emergency Procedures Guide specifies actions to be taken in case of a health or safety

emergency occurring on campus.

       The Campus Security can be reached at Extension # 619 or through a contracted

dispatcher. When 911 is summoned, local emergency units support the College‟s

emergency services. Four of the seven GCC Security Officers are certified Emergency

Medical Technicians. Designated first aid kits are available in each building and/or shop

on campus.

       Additionally, supervision is provided in the College residence halls. The College

provides residence hall supervisors who are certified in CPR. The College housing office

maintains emergency information on each student to assist in obtaining emergency care.

The EMS program provides free CPR training for college employees each year.




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        Students and employees are encouraged to attend health related seminars that are

periodically held on campus sponsored by Student Services and Student Organizations.

Topics include AIDS, drug and alcohol abuse, date rape, and stress management.

        5.4.3.7         INTRAMURAL ATHLETICS

         Intramural sports programs contribute to the personal development of students
         and should be related to the total program of the institution (1998 Criteria 64).




         These programs should be directed and supervised by qualified personnel and
         should be appropriately funded (1998 Criteria 64).




        One of the purposes of the College is to provide physical and social development

activities for the students (2000-20001 GCC Catalog 8). The College offers an

intramural sports program which is open to all students. The program offers individual

and team activities for both men and women. Competition is held in flag football,

volleyball, basketball, softball, golf, pool and table-tennis. Intramural activities are

publicized through the video bulletin board and through fliers posted on campus boards.

(Miles, Interview 9 Mar. 2000). Students are encouraged to participate as regularly as

their interests, abilities, and time permit.

        The intramural program is supervised by a qualified professional. The Director of

Student Activities holds a master‟s degree in recreation and has several years experience

directing such activities. (Bennett, Interview 28 Feb. 2000). The director is aided by



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student assistants who are arranged through the work-study program. The intramural

program is adequately funded based on the scope of the program (Miles, Interview 9

Mar. 2000).

  5.5      INTERCOLLEGIATE ATHLETICS

        5.5.1 PURPOSE

        The intercollegiate athletics program must be operated in strict adherence to a
        written statement of goals and objectives which has been developed by
        administration, in consultation with the athletic director, with appropriate input
        from faculty, and which has been given official institutional approval (1998
        Criteria 64).

        Through the years the intercollegiate athletics program has functioned through an

Athletic Committee composed of coaches, faculty and administrators (Roberts, (Past

Faculty Committee Member) Interview 16 Mar. 2000). Although the committee was

inactive for a time, with the changing of the College presidency, all search committees for

coaches have continually included faculty representation. In 1999, the Athletic Advisory

Committee was reactivated and is comprised of two administrators, athletic director, one

counselor, four faculty, two support staff representatives and two student representatives.

The committee last revised and refined the Goals and Objectives submitted by the

Athletic Director in March 2000 (IAACM, March 9, 2000).

        This statement must be in harmony with, and supportive of, the institutional
        purpose and should include explicit reference to the academic success, physical
        and emotional well-being, and social development of student athletes (1998
        Criteria 64).




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        The Intercollegiate Athletic Committee compared the goals and objectives of the

program to the institutional purpose of the College and found them to be consistent.

Demonstrating concern for student success, the Committee developed goals and objectives which

include: individual and team achievement, academic success, social development and physical

and emotional well-being (IAACM, Mar. 9, 2000). These goals and objectives are consistent

with the GCC purpose statement in which the College agrees to provide technical, vocational,

academic and developmental programs as well as continuing program of counseling and

guidance to assist students in achieving their individual goals. See GCC Statement of Purpose

(2000-2001 GCC Catalog 7-8).

       The intercollegiate athletics program must be evaluated regularly and
       systematically to ensure that it is an integral part of the education of athletes
       and is in keeping with the educational purpose of the institution (1998 Criteria
       64).


        Although there is no systematic evaluation of the intercollegiate athletics program

evidence exist that evaluation of an informal nature does occur. Individual coaches and

assigned counseling staff verify each semester athletes completion of required hours and

grade point average to maintain scholastic eligibility (Williams, Interview 12 Mar 2000).

        RECOMMENDATION 5.5.1

        The Committee recommends that the College develop and administer an annual

survey to be used as a tool to measure the athletic program‟s effectiveness in reaching its

stated goals and objectives as well as the educational purpose of the college.




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       Evaluation of the athletics program must be undertaken as part of the self-study
       conducted in connection with initial accreditation or reaffirmation of
       accreditation (1998 Criteria 64).



       The intercollegiate athletics program was evaluated in the previous Self Study and

is currently being evaluated in the current reaffirmation process. The assignment of a

sub-committee to this area ensures thorough examination of the program.

       5.5.2 ADMINISTRATIVE OVERSIGHT

       The administration must control the athletics program and contribute to its
       direction with appropriate participation by faculty and students and oversight by
       the governing board (1998 Criteria 65).



       Ultimate responsibility for that must rest with the chief executive officer (1998
       Criteria 65).




       The administration has control of the athletic program with participation of

faculty, students and oversight by the Board of Trustees (IAAC minutes, 30 Sept. 1999).

The Intercollegiate Athletic Advisory Committee is made up of two administrators, the

athletic director, one counselor, four faculty, two support staff and two student

representatives. This committee provides input regarding policies and procedures. As a

result of administrative reorganization in the spring of 2000, the Athletic Director

overseer of the athletic program, began reporting to the Executive Vice-President of the




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College who reports to the College President (GCC Policies and Procedures Manual

FKF).

        “It is essential that responsibilities for the conduct of the athletics program and
        for its oversight be explicitly defined and clearly understood by those involved
        (1998 Criteria 65).



        The athletic program is under the supervision of the Athletic Director who reports

directly to the Executive Vice President or the President of the College (GCC Policies

and Procedures Manual FKF). All binding documents must be signed by the Athletic

Director and either the Executive Vice President or the President of the College (Anglin,

Interview 20 Oct. 1999)

        5.5.3 FINANCIAL CONTROL

        All fiscal matters pertaining to the athletics program must be controlled by the
        administration, with ultimate responsibility resting with the chief executive
        officer (1998 Criteria 65).



        The Athletic Department follows all College financial procedures. The athletic budgets

are part of the College annual budgeting process. The Executive Vice President has the ultimate

responsibility for the preparation of the College‟s annual operating budget. All departmental

budgets are reviewed and approved by the President‟s Council and then presented to the Board of

Trustees by the President.

        If external units (alumni organizations or foundations ) raise or expend funds
        for athletic purposes, all such financial activities must be approved by the
        administration, and all such units shall be required to submit independent
        audits (1998 Criteria 65).


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       The College has a Foundation that seeks external funds to promote the total

operation of the College. To date Foundation Funds have not been used for athletic

purposes. However, private sources of donated money were used to fund national

championship rings for the baseball team in 1999 and 2000 and for team transportation to

the 2000 women‟s National Junior College basketball tournament. Both gifts flowed

through the office of the Executive-Vice President of the College and were subject to

audit (Anglin Interview, 20 Oct. 1999).

       The administration of scholarships, grants-in-aid, loans and student
       employment must be included in the institution‟s regular planning, budgeting,
       accounting and auditing procedures (1998 Criteria 65).



       The administration of all departmental budgets, including financial aid for

athletics, is the responsibility of the President‟s Council and Board of Trustees as part of

the annual budgeting process. These entities review and approve all departmental

budgets. The athletic department expenditures are also included in the annual audit

(Anglin, Interview 20 Oct. 1999)

       All income, from whatever source, and expenditures for the athletics program
       must have appropriate oversight by an office of the institution that is
       independent of the athletics program (1998 Criteria 65).



       The Executive Vice President “has responsibility for the receipt, custody and

disbursement of all district funds” which would include the athletics program (GCC

Policies and Procedures Manual DNC).




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       All such income and expenditures must also be appropriately audited (1998
       Criteria 65).




       An independent financial audit is filed annually with the Texas Higher Education

Coordinating Board, the Legislative Budget Board, State Auditors Office and Governor's

Office. The Executive Vice President has oversight of this audit for all departments,

including athletics (Anglin, Interview 20 Oct. 1999 and GCC Policies and Procedures

Manual, DNC).

       5.5.4 ACADEMIC PROGRAM

       Institutions must have clearly stated written policies pertaining to the
       recruitment, admission, financial aid, and continuing eligibility of athletes and,
       with faculty participation, must annually monitor compliance with those
       policies (1998 Criteria 65).


       Using the NJCAA guidelines and written policies in the GCC Viking Athletic

Scholarship Agreement Form the College has clearly stated written policies [pertaining to

athlete recruitment and continuing eligibility (Goals and Objectives ).] Individual

eligibility of athletes is monitored each semester by the coach of the respective sport and

an assigned counselor. Coach and counselors obtain transcripts of each participant and

calculate the total hours earned and grade point average to ensure that participants meet

the minimum eligibility requirements. These are also clearly stated on the Scholarship

Agreement Form signed by each athlete receiving financial assistance for tuition, books

and/or room and board . The Athletic Committee, which includes four faculty members



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monitors compliance. Additionally, instructors document student athlete progress with

counselors throughout the semester. Admissions and financial aid policies apply to all

students, athletes and non-athletes, (2000-2001 GCC Catalog 20-23, 17-19). The

Associate Vice President for Admissions, Records, and Institutional Reseach monitors

compliance with the policies. Currently, a Student Athletic Handbook is being prepared

to ensure dissemination of policies to current and potential athletes.

       The implementation of academic, admission and financial aid policies must be
       the responsibility of administrators and faculty not connected with the athletics
       program (1998 Criteria 65).

       GCC athletes are subject to the same academic, admissions and financial aid

policies as all other students. These policies are implemented by the respective

departments with approval from the President‟s Council and then the Board of Trustees

(2000-2001 GCC Catalog 20-23, 17-19).

       If there are special admissions for athletes, they must be consistent with the
       institutional policy on special admissions for other students and be under the
       control of regular academic policies and procedures (1998 Criteria 65).



       No special admissions for athletes occur at GCC. All students, including athletes,

must comply with College policies and procedures.

       Academic policies governing maintenance of academic good standing and
       fulfillment of curricular requirements must be the same for athletes as for other
       students (1998 Criteria 65).




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      1999-2001 GCC SELF-STUDY REPORT


       The policies of academic good standing and fulfillment of curricular requirements,

monitored though the Register‟s Office, are the same for all students at GCC. (2000-2001

GCC Catalog 32-33, 27-28).

SECTION 5 PROJECTIONS

SECTION 5 CONCLUSION




EDUCATIONAL SUPPORT SERVICES                                                          70

				
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