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December 30, 2010


City Council Members
City of Tacoma
747 Market Street, Room 1200
Tacoma, Washington 98402

Dear Council Members:

The City Council Study Session of Tuesday, January 4, 2011, will be held in
Room 16, Tacoma Municipal Building North, 733 Market Street, at noon.

The live audio stream is available on both www.tvtacoma.com and on TV Tacoma,
Channel 12 in Tacoma city limits on both Click! and Comcast cable systems.

The agenda items are as follows:

         (1)   Point Defiance Bypass Project and Sprague Interchange
         (2)   South Park Garage
         (3)   Other Items of Interest
         (4)   Agenda Review

and any other such business as may be properly brought before the Council at
such meeting. The City Council may take action to accept, reject, or modify any or
all proposed program(s).

Sincerely,




Rey A ellano
Acting City Manager

RA:crh
                                                MEETINGS FOR THE WEEK OF
                                            JANUARY 3, THROUGH JANUARY 7, 2011



 TIME                                    MEETING                                                                 LOCATION
                                                             MONDAY, JANUARY 3,2011
   4:30 PM     Neighborhoods and Housing Committee                                    747 Market St., Municipal Bldg., Conf. Rm. 248
   5:30 PM     Citizen Review Panel                                                   733 Market St., Municipal Bldg. N, Conf. Rm. 16

                                                             TUESDAY, JANUARY 4, 2011
   9:00 AM      Police PensionlDisability Board                                       747 Market St., Municipal Bldg., Conf. Rm. 1448
   9:00 AM      Hearing Examiner's Hearing                                            747 Market St., Municipal Bldg., Council Chambers
  11:00 AM      Bid Opening                                                           3628 S. 35 th St., Public Utilities Bldg., ABN-M1
     NOON       City Council Study Session                                            733 Market St., Municipal Bldg. N., Conf. Rm. 16
   3:00PM       Committee of the Whole                                                747 Market St., Municipal Bldg., 9th Fir. Visibility Ctr.
   5:00PM       City Council Meeting                                                  747 Market St., Municipal Bldg., Council Chambers

                                                           VVEDNESDAY, JANUARY 5, 2011
   9:00AM       Contracts & Awards Board **                                           3628 S. 35 th St., Public Utilities Bldg., ABN-M1
   4:00PM       Planning Commission                                                   733 Market St., Municipal Bldg. N., Conf. Rm. 16
   4:30PM       Govermnent Performance & Finance Committee                            747 Market St., Municipal Bldg., Conf. Rm. 248

                                                            THURSDAY, JANUARY 6, 2011
   9:00AM       Hearing Examiner's Hearing                                            747 Market St., Municipal Bldg., Council Chambers
  10:00 AM      Fire PensionlDisability Board                                         747 Market St., Municipal Bldg., Conf. Rm. 1448
   4:00PM       Tacoma Area Commission on Disabilities                                6315 S. 19th St., TACID Ctr.
   5:00PM       Civil Service Board Meeting & Study Session                           747 Market St., Municipal Bldg., Council Chambers
   5:30PM       Tacoma Urban Network                                                  747 Market St., Municipal Bldg., Conf. Rm. 708

                                                              FRIDAY, JANUARY 7, 2011
   8:00 AM      Tacoma 360 Executive Board - CANCELLED

                                                            SATURDAY, JANUARY 8, 2011
   8:30 AM      Human Rights Commission Board Retreat                                 4911 S. Alaska St., Fire Station #8, Ste. B


              Meeting sites are accessible to persons with disabilities. Disabled persons requiring special accommodations should
              contact the appropriate department(s) 48 hours prior to the meeting time.


** The Contracts & Awards Board (C&A Board) may meet weekly on Wednesdays if there is regular business to conduct. Updated meeting infOlmation and agendas
are posted by Tuesday of each week on the City of Tacoma Purchasing website at: www.tacomapurchasing.org. Please check this website to confilm whether a
C&A Board meeting will actually be held this week.
                        City Council Agenda
                                      http://www.cityoftacom a .org
            City Council Chambers, 747 Market Street, First Floor, Tacoma, Washington 98402



                                                                   January 4,2011 - 5:00 p.m.
       Call to Order.

       Roll Call.

       Flag Salute.

       Moment of Silence.

       ITEMS FILED IN THE OFFICE OF THE CITY CLERK
( 1)   a. Minutes of the Economic Development Committee, November 23 and 30, 2010.
( 5)   b. Minutes of the Government Performance and Finance Committee,
          November 17, 2010.
( 8)   c. Minutes of the Landmarks Preservation Commission, September 22,2010,
            October 13 and 27, 2010, and November 10, 2010.
(38)   d. Minutes of the Public Safety, Human Services, and Education Committee,
          October 28,2010; and special meeting, November 10, 2010.
(43)   e. Minutes of the Public Utility Board study session and meeting, October 27, 2010.
(50)   f.   Minutes of the Tacoma-Pierce County Board of Health, November 3, 2010, and
            December 1, 2010; and special meeting/study session, November 17, 2010.
(59)   g. Amended minutes of the Tacoma Planning Commission, November 17,2010;
            and December 1, 2010.
(66)   h. Minutes of the Tacoma Public Library Board of Trustees, November 17,2010;
          and special meeting, December 1, 2010.
(82)   i.   Director of Finance Report, November 2010.
       j.   Monthly Financial Reports for the Fleet Services Fund, Fleet Services Division,
            Solid Waste Management, Surface Water Management, Theaters, Wastewater
            Management, Tacoma Power, Tacoma Rail, and Tacoma Water, November 2010.
(Page No.)                                  City Council Agenda - Page 2 - January 4, 2011



                      CONSENT AGENDA
 (93)    Approval of the minutes of the joint City Council and Public Utility Board
         budget workshop of November 18, 2010; budget workshops of November 23
         and 30,2010, and December 7,2010; study sessions of December 7 and 14, 2010;
         meetings of December 7 and 14, 2010; and Committee of the Whole
         of November 2 and 16,2010.

         FIRST READING OF ORDINANCES
       Ordinance No. 27964
 (128) Amending Chapter 13.06 of the Municipal Code to reclassify the property
       located at 6036 and 6040 South Puget Sound Avenue from a "R-2SRD"
       Single-Family Dwelling Special Review District to a "C-2" General Community
       Commercial District, to continue to use a portion of the parking lot for
       South Tacoma Mazda. (South Tacoma Mazda; File No. REZ2010-40000148065)

         Ayes: _    Nays: _     Absent: _      Abstaining: _    Items Removed: _

         PROCLAMATIONS, RECOGNITIONS, PRESENTATIONS, AND
         ANNOUNCEMENTS


         PUBLIC COMMENT
         This is the time set aside for public comment on items on the agenda.
         Speakers are asked to identify the specific agenda items they wish to address
         and comments will be limited to up to five minutes per person. Comments will not
         be accepted on Ordinances or Communication Items forwarded to the
         City Council by the Hearing Examiner for which a public hearing has already
         been held. On tonight's agenda that includes Ordinance No. 27964.


                      REGULAR AGENDA

         APPOINTMENTS
       Resolution No. 38169
 (182) Electing Council Member Lauren Walker to the office of Deputy Mayor for a
       one-year term through December 31,2011.
         Ayes:         Nays:         Absent:          Abstaining: _ _
(Page No.)                                  City Council Agenda - Page 3 - January 4, 2011


         RESOLUTIONS
       Purchase Resolution No. 38170
 (186) Awarding contracts to:
       1. PCl Construction Services, Inc., on its bid of $46,870,000.00, plus a
          five percent contingency, for an cumulative total of $49,213,500.00,
          including sales tax, budgeted from the Streets Special Revenue Fund, for
          the rehabilitation of the Murray Morgan Bridge to allow legal load traffic to
          use the bridge - Specification No. PW10-0128F; and
         2. Anthony Construction Company, Inc., in the amount of $550,000.00, for an
            cumulative total of $4,393,561.78, including sales tax, budgeted from the
            Wastewater 2006 Bond Construction Fund, for additional project work at
            Tacoma's Central Wastewater Treatment Plant-
            Specification No. PW09-0541 F.
         Ayes: _ _ Nays: _ _ Absent: _ _ Abstaining:

       Resolution No. 38171
 (191) Authorizing an increase to Amendment No. 14 of the agreement with Simon and
       Company, Inc., in the amount of $25,000, to correct an oversight for the years
       2009 and 2010; and authorizing the execution of Amendment No. 15, in the
       amount of $151 ,950, budgeted from the General Fund, for legislative lobbying
       services for 2011 and 2012, for a cumulative total of $849,434.
         Ayes:         Nays:         Absent:          Abstaining:

       Resolution No. 38172
 (200) Authorizing the execution of a Restated Development Agreement, Condominium
       Declaration, and Unit 1 lease with Pacific Plaza Development, llC, for the
       finalization of real estate documents for the South Park Plaza Garage project.
         Ayes:         Nays:         Absent:          Abstaining:

       Resolution No. 38173
 (205) Expressing support to keep the Washington State History Museum open.
         Ayes:         Nays:         Absent:          Abstaining:

       Resolution No. 38174
 (209) Amending Rule 9 of the Rules of Procedure of the Council of the City of Tacoma,
       changing Citizens' Forum from the first meeting of the month to the
       second Tuesday of the month.
         Ayes:         Nays:         Absent:          Abstaining:
(Page No.)                                               City Council Agenda - Page 4 - January 4,2011


         FIRST READING OF ORDINANCES
       Ordinance No. 27965
 (215) Amending Chapter 1.12 of the Municipal Code, relating to the Compensation
       Plan, to implement rates of pay and compensation for employees represented by
       the Tacoma Police Management Association, Local 26, I.U.P.A., retroactive to
       January 1, 2011.

         UNFINISHED BUSINESS



         CITIZENS' FORUM
         The purpose of Citizens' Forum is to assist the City Council in making policy
         decisions. Items of discussion will be limited to matters over which the City Council
         has jurisdiction and speaker's remarks are limited to up to three minutes per
         person. Arguments shall not be made in support of, or opposition to, any matter on
         this week's agenda. Each person may address the City Council one time only
         during this forum.

         REPORTS BY THE CITY MANAGER



         COMMENTS AND COMMITTEE REPORTS OF THE CITY COUNCIL



         ADJOURNMENT




                          City Council Agendas and Minutes, Study Session Minutes, and
                               current Weekly Meeting Schedule can be accessed at
                                           http://www.cityoftacoma.org

             The Council Chambers is accessible to persons with disabilities. Persons requiring special
             accommodations should contact the City Clerk's Office, (253) 591-5505 or (TIY) (253) 591-5153, before
             5:00 p.m. on the Monday preceding the Council meeting.
Economic Development Committee Minutes
                                     http://www.cityoftacoma.orgIED
          Tacoma Municipal Building, Room 248, 747 Market Street, Tacoma, Washington 98402


                                                                                November 23,2010


  Chair Manthou called the meeting to order at 3:48 p.m.

  Council Committee Members Present:       Boe, Campbell (alternate), Fey, and Manthou.

  Council Committee Members Absent:        Walker.

  Other Council Members Present:           Mello (arrived at 3:49 p.m.)

  Approval of November 9, 2010 Minutes
         Deputy Mayor Fey moved to approve the minutes of the November 9, 2010 meeting.
  Seconded by Council Member Boe. Council Member Boe requested the November 9,2010
  minutes mention that during the Tacoma Dome Parking Structure presentation,
  More Park (USA), LLC proposed they can save the City 40 percent over the cost of a typical
  design build project.

  Citywide elimination of parking requirements with development
  At approximately 3:48 p.m. Council Member Boe provided introductory comments, stating
  the City has removed its off-street parking requirements for the International Financial Services
  Area (IFSA), and in certain areas of the Mixed Use Centers, and asked that the removal of
  all minimums in commercial zones, and the implementation of market-based parking with
  development be considered. He then discussed the current parking requirements in the
  Municipal Code.

  Brian Boudet, Community and Economic Development (CEO), and Ian Munce, CEO, provided
  background information on parking in downtown and the other Mixed-Use Centers. Discussion
  ensued regarding angle parking in the Proctor District; examples of businesses who have
  chosen to locate in other areas because of Tacoma's parking requirements; if there have been
  any parking problems in the IFSA; the lack of development in the IFSA; the effects this proposal
  could have several years in the future if put into place; potential negative effects; and the need
  to have residential parking plans in place. Discussion continued regarding upcoming items the
  Planning Commission will be considering, including potentially exempting historic buildings from
  parking requirements and encouraging efficiencies such as shared parking.

 Assistant City Manager Tansy Hayward asked for clarification on next steps, noting there has
 not been any community outreach on this item. Council Members requested staff come back
 with a range of options and areas for review, including downtown outside the IFSA, versus all
 commercial areas, versus citywide. Discussion ensued regarding how the timing for action will
 depend on the scope and complexity of the proposal.




                                                                                                       01
Economic Development Committee Minutes                                                 Page 2
November 23,2010




Topics for Upcoming Meetings
Christian Clegg, City Manager's Office, stated the topic for the November 30,2010 meeting
is water research and economic opportunity for the Tacoma area; the December 14,2010
meeting will be a jOint meeting with the Environment and Public Works Committee for an
update on the Billboard Sign Code; and the December 28,2010 meeting is cancelled.


Other Items of Interest
Council Member Boe requested Charlie Solverson, CEO, present information on land banking
at the December 14, 2010 joint meeting with the Environment and Public Works Committee.

Public Comment
None.

Adjournment
There being no further business, the meeting was adjourned at 4:36 p.m.




                                                  ~;U,"ir




02
Economic Development Committee Minutes
                                      http://www.cityoftacoma.orgIED
           Tacoma Municipal Building, Room 248, 747 Market Street, Tacoma, Washington 98402


                                                                                 November 30,2010

  Chair Manthou called the meeting to order at 3:14 p.m.

  Council Committee Members Present:        Boe, Manthou, and Walker.

  Council Committee Members Absent:         Fey.

  Other Council Members Present:            Mello.

  Water Research and Economic Opportunity for the Tacoma area
  At approximately 3:15 p.m. Ryan Petty, Director of Community and Economic Development
  (CED), stated the purpose of today's discussion is to have an informal discussion about
  water research and economic opportunities for the Tacoma area. He stated Tacoma has
  some unique facets that show every sign of growing and enable it to differentiate itself from
  other areas. Mr. Petty discussed the Wheeler-Osgood property, stating the Port has interest
  in developing the site for clean technology. He then discussed the economic benefits of the
  research being conducted by the Center for Urban Waters; the Puget Sound Partnership;
  the University of Washington-Tacoma, and Washington State University's extension site
  in Puyallup.

  Council Member Walker stated Public Works staff has presented to the Environment and
  Public Works Committee on the effects of fertilizer and asked if staff is coordinating with
  the local universities. Council Member Boe asked if staff have discussed the Pacific Avenue
  Streetscape Project with the universities researching stormwater, and discussed the possibility
  of incorporating a research component into the Streetscape Project.

  Public comment was heard from Yvette Mason, Port of Tacoma.

  Mr. Petty discussed a number of possible topics for upcoming meetings, including hearing
  from the Tacoma Partnership; and Joel Baker, University of Washington-Tacoma, and
  John Stark, Washington State University Puyallup Extension site, on their collaboration.
  Council Member Mello discussed a meeting he had with a business who is trying to relocate
  into the Port of Tacoma area, and asked about the Tacoma Partnership's strategies. He then
  discussed the need for a business liaison for clean technology, noting there needs to be clear
  accountability for entrepreneurs. Mr. Petty stated staff can have a visionary expression of the
  Urban Waters opportunity for Tacoma, designed to be given to entrepreneurs, by the end of
  the first quarter of 2011. He noted it will be in hard copy and linked on the internet. Discussion
  ensued regarding incorporating the promotion of Tagro, as well as the cleanup of the
  st. Paul Waterway, into the information for entrepreneurs, and whether staff has a sense
  of the competition from other cities on the positioning to get clean technology companies.




                                                                                                       03
Economic Development Committee Minutes                                                    Page 2
November 30,2010



Topics for Upcoming Meetings
Christian Clegg, City Manager's Office, stated the Decem ber 14, 2010 meeting will be a joint
meeting with the Environment and Public Works Committee and topics include an update on
the Billboard Sign Code and the draft Year-End Report.

Other Items of interest
Council Member Boe asked about the status of MorphoTrak's potential relocation to
Federal Way. Mr. Petty stated the company has not announced its del~ision yet.

Public Comment
Public comment was heard earlier in the meeting.

Adjournment
There being no further business, the meeting was adjourned at 4:00 p.m ..




                                                    s(fthl




04
Government Performance and Finance
       Committee Minutes
                                   http://www.cityofiacoma.org/GPF
        Tacoma Municipal Building, Room 248, 747 Market Street, Tacoma, Washington 98402


                                                                            November 17, 2010

Chair Strickland called the meeting to order at 4:30 p.m.

Council Committee Members Present:       Campbell, Fey (alternate), Lonergan, and Strickland.

Council Committee Members Absent:        Woodards.

Approval of November 3, 2010 Minutes
       Council Member Campbell moved to approve the minutes of the November 3,2010
meeting. Seconded by Deputy Mayor Fey. Voice vote was taken and carried.

Paid Time Off Cash Out Policy
At approXimately 4:31 p.m. Joy St. Germain, Director of Human Resources, stated she is
requesting a "do pass" recommendation on a proposed change to Title 1 of the Municipal
Code, Section 1.12.248, relating to the Personal Time Off (PTO) plan. She acknowledged
Karen Short and Mary McDougal, Human Resources, in attendance. She then reviewed the
PTO plan, the history of Municipal Code Section 1.12.248, how planned and unplanned time
off works, a comparison between PTO and vacation/sick leave plans, permissible cashout of
accrued PTO, and 2010 statistics by number of employees, department, and by unit or group.

Ms. St. Germain then reviewed the proposed language change, stating this would make the
language consistent with other sections of the Municipal Code and would clarify the City's
ability to not grant requests, based on the availability of funds. Discussion ensued regarding
if an eligible employee could cash out the maximum amount of up to 960 hours, how being
off work due to an injury or disciplinary action plays into the Plan, current language in the
collective bargaining agreements, if this propo-sed change will have to be negotiated with
the unions, and what the definition of "availability of funds" is and the need to clearly define
it. Deputy City Manager Rey Arellano stated Legal staff can assist in defining "availability of
funds." Deputy Mayor Fey asked how this will work with Non-General Fund positions and how
it works with grant funds. Discussion ensued regarding who is using the cash out option the
most, concern over transparency, how the cashout makes budgeting difficult, the need to
get some predictability, the affects of this proposal, and concern that there is no a cap on
sick leave. Council Members requested information on the City's sick leave payout liability;
and more information on how this proposal affects police supervisory positions. Chair Strickland
stated this item needs more work and more clarification before moving forward.

Public comment was heard from Mark Feddersen, President of Local 26.




                                                                                                05
     Government Performance and Finance Committee Minutes                                        Page 2
     November 17, 2010



     Overview of Citizens' Forum
     At approximately 5:23 p.m. City Clerk Doris Sorum provided background information on why
     this item was requested, noting Citizens' Forum has been moved to the second Tuesday of
     the month several times this year due to holidays, the National Night Out event, and the
     General Election. Discussion ensued regarding the concept of having Citizens' Forum at every
     meeting. Deputy Mayor Fey asked if other jurisdictions limit citizens' ability to speak more thpn
     once per month. Council Members stated they would like this item brought before the full
     Council at a Committee of the Whole meeting for further discussion.

     Small Works Roster
     At approximately 5:35 p.m. Percy Jones, Historically Underutilized Business (HUB) Coordinator,
     stated the Small Works Roster will have its first project advertised no later than
     December 15, 2010, and one of the first projects will be sidewalks. Discussion ensued
     regarding whether this will apply to any of the Local Improvement District projects and how
     many HUB businesses are on the internal roster.

 Quarterly Purchasing Report
 At approximately 5:38 p.m. Kathy Katterhagen, Purchasing Manager, provided the third quarter
 purchasing report summary for purchases between $50,000 and $200,000, noting there is quite
 a decrease from the second quarter to the third quarter. She then reviewed purchase order
 totals, and SAP contract totals. She then noted there were no emergency purchases over
 $200,000 in the third quarter. Deputy Mayor Fey asked about a $100,000 agreement for outside
 legal counsel approved on a waiver and who approved it. Council Member Lonergan voiced
 concern over the legal counsel contracts at the $200,000 limit. Mr. Arellano stated staff can
 follow up on how the MuniCipal Code reads on consulting services contracts. Council Member
 Campbell requested follow up information on the following contracts listed in the purchasing
 report:

        •   Douglas Equipment, in the amount of $62,382.00, for portable concession stands for
            Cheney Stadium;
        •   King Luminare Co., in the amount of $150,000, for 13 streetlight standards for
            installation on Pacific Avenue between South 25 th and South 2th Streets;
        •   Safe Streets Campaign, in the amount of $86,625.00, for the Community Mobilization
            Program; and
        •   Columbia Ford Inc., in the amount of $57,090.00, for 2011 Ford F350 and
            2010 Ford F150 pickup trucks.

 Discussion ensued regarding whether there is a consideration for a Business and Occupation
 Tax differential on items specifically sold in Tacoma.

 Topics for Upcoming Meetings
 Shane Pettit, City Manager's Office, stated the December 1,2010 meeting is cancelled;
 and the next meeting on December 15, 2010, will include an Internal Audit update,
 the Board of Ethics, special events permitting, and the draft 2010 Year-End Report.

 Other Items of Interest
 Mr. Arellano stated there may need to be a special meeting, as the PTO cash out policy item
 presented today is time sensitive.                  .




06
Government Performance and Finance Committee Minutes                      Page 3
November 17, 2010



Public Comment
Public comment was heard earlier in the meeting.

Adjournment
There being no further business, the meeting was adjourned at.6:12 p.m.




                                                                                   07
Members
  Mark Mcintire, Chair
  Ross Buffington, Vice Chair
  Edward Echtle
  Ken House
  Imad AI Janabi, PhD.
                                                                                                                        .,  01
                                                                                                                        Tacoma
  Fred King
  Megan Luce
  Bret Maddox, S.E.
                                                    MINUTES
  Ha Ph am
  Pamela Sundell
                                                    Landmarks Preservation Commission
     Marshall McClintock, North Slope Ex-Officio
                                                    Community and Economic Development Department
Staff
   Reuben McKnight, Historic Preservation Officer



Date:      September 22,2010                                                                                      LPC    112/10
Location: 728 St. Helens, Tacoma Municipal Bldg North, Room 16


Commission Members in Attendance:                                     Staff Present:
Ross Buffington                                                       Reuben McKnight
Ken House                                                             Tonie Cook
Imad AI Janabi, PhD.
Fred King                                                             Others Present:
Mark Mcintire                                                         Caroline Swope, Duke York, Amalia Annest,
Ha Pham                                                               Michael Suilivan,Mario Espinosa, Mike McMenamin,
                                                                      George Signori
Commission Members Excused:
Commissioners Luce, Maddox, and Sundell

Commission Members Absent:
Commissioner Echtle

Chair Mark Mcintire called the meeting to order at 5:02 p.m.


1.           CONSENT AGENDA

             A. ExcusalofAbsences

                   Commissioners Megan Luce, Bret Maddox, and Pamela Sundell were excused.

             B. Approval of Minutes

                    The meeting minutes of June 9, 2010, June 23, 2010, and July 8, 2010 were approved.


2.           NOMINATIONS - Tacoma Register of Historic Places (preliminary)


             Ms. Tonie Cook cited the general procedural notes, followed by the staff report:

             Tacoma Register listing follows procedures defined in TMC 13.07.050, and consists of a minimum of two separate
             Commission meetings. The initial meeting will determine whether the property meets the threshold criteria in the
             ordinance for age and integrity. If the Commission finds that the age and integrity standards are met, then the
             Commission may move to have the nomination scheduled for a public hearing and comment period, at which the
             public may enter comments into the record for consideration. Following the comment period, the Commission
             may deliberate on the nomination for up to 45 days before recommending to City Council, listing on the register or
             denying the nomination. Owner consent is typically not required for the Commission to recommend designation,
             however it was noted that religious properties require owner consent.




I :\HISTORIC PRESERVATION\Landmarks Commission\ 10 Landmarks\Minutes\MINUTES_09222010.doc
                                                                                                                         08
LPC Minutes 09/22/2010, Page 2 of 16


      A. 701 North 10th Street - Conrad & Annie Beutel Residence

      Chair Mark Mcintire noted the property owner was not available to attend the meeting.

      Ms. Tonie Cook stated there was a copy of the property owners letter requesting the nomination to the Tacoma
      Register of Historic Places.

      Ms. Cook read the Staff Report. Constructed in 1908-1909, the Conrad & Annie Beutel House at 701 North 10th
      Street is listed on the Washington and National Registers of Historic Places (2008). The property is located just
      inside the northwestern edge of the National Register listed Stadium Seminary Historic District. The property is
      recommended eligible for listing to the Tacoma Register of Historic Places under criterion B, "Is associated with
      the lives of persons significant in our past", as home to prominent businessman and educator, Conrad F. Beutel
      and his wife Annie "Keating". The home is the last intact structure associated with the family business, the Beutel
      Business College, an important educational facility for over 70 years, supplying the workforce in Tacoma in the
                           th
      early part of the 20 century. The building is one of a few known structures designed by architect Harry Keating
      and brother to Annie Beutel.

      The nomination states that alterations to the Craftsman style home included the removal of the wrap-around
      porch, several window opening modifications, and the1940s conversion to four apartments. Further, it stated,
      "The Beutel Home ... remains the best, most intact property that represents the life of Conrad F. Beutel ... The
      change was well planned and executed so that the least possible changes were made to the interior and exterior
      of the home".

      Standards to be considered:
      The threshold criteria for Tacoma Register listing are listed at 13.07.040B(1), and include:
       1.     Property is at least 50 years old at the time of nomination; and
       2.     The property retains integrity of location, design, setting, materials, workmanship, feeling, and association
       such that it is able to convey its historical, cultural, or architectural significance

      Staff Analysis to be considered:
      The purpose of the preliminary meeting is to determine that the age and integrity standards are met. The building
      was constructed in 1908-1909 time period; the building retains much of its original design, materials, and style; the
      structure appears to meet the threshold criteria for consideration.

      Staff recommended adopting the above analysis as findings and recommended scheduling the nomination for
      public testimony at a hearing on October 27, 2010.

      There was an inquiry on inclusion of the criterion for the exterior of the property, in which Mr. McKnight provided
      clarification on the Washignton and National Registers of Historic Properties recommendation for listing is
      prepared with the highest weight for eligibility, and in this case, criterion B, "Is associated with the lives of persons
      significant in our past". He added that other criteria factors can be included in the local nomination per the
      purview of this Commission.

      There was a motion:

      "I move that we, the Landmarks Preservation Commission, find the Conrad and Annie Beutel Residence at
                    h
      701 North 1d Street, meets special criteria for age and significance and schedule October 27, 2010, for public
      hearing on the nomination".

      MOTION: Buffington
      SECOND: King
      MOTION: Carried




             747 Market Street, Room 1036· Tacoma, WA· 98402· Phone (253) 591-5200' Fax (253) 591-2002
                                              Website: www.tacomaculture.org
    09
LPC Minutes 09/22/2010, Page 3 of 16


      B. Historic Schools (Fern Hill, Centeral, Jason Lee, Stewart, McCarver, and Whitman)

      Constructed between 1911 and 1951, six school buildings owned by Tacoma School District are submitted as a
      multiple property nomination, recommended for eligibility for listing to the Tacoma Register of Historic Places
      under criteria A, B, C, and 0, and for Jason Lee and Whitman Schools, criterion E.

      The six school buildings include:
      8442 South Park Avenue, Fern Hill Elementary School (1911 & 1919 portions of structure);
                  th
      601 South 8 Street, Central Administration Building (1912 portion of structure / Central Elementary);
      602 North Sprague Avenue, Jason Lee Middle School (1924 portion of structure);
      5010 Pacific Avenue, Stewart Middle School (1924 portion of structure);
      2111 South J Street, McCarver Elementary School; and
                     th
      1120 South 39 Street, Whitman Elementary School.

      The nomination states that each building is a unique neighborhood landmark associated with the development of
      Tacoma and broad patterns of its history; each structure was designed by a significant architect, representing a
      distinctive architectural style. Fern Hill and Central represent early examples of school district architecture; Jason
      Lee, Stewart and McCarver provide 1920s' evidence of changing educational ideas and rapid growth on school
      construction; Whitman represents Post WWII era school construction. The six historic schools submittal within a
      thematic register nomination is significant; all six fall within the eligibility requirements for age and integrity
      standards.

      Standards to be considered:
      The threshold criteria for Tacoma Register listing are listed at 13.07.040B(1), and include:
      1. Property is at least 50 years old at the time of nomination; and
      2. The property retains integrity of location, design, setting, materials, workmanship, feeling, and association
          such that it is able to convey its historical, cultural, or architectural significance

      Staff Analysis to be considered:
      The purpose of the preliminary meeting is to determine that the age and integrity standards are met. The six
      buildings were constructed between 1911 and 1951; some have alterations, but each structure appears to meet
      the threshold criteria for consideration.

      Staff recommended adopting the analysis above as findings and scheduling the nomination of the property, at
      8442 South Park Avenue, Fern Hill Elementary School, specifically, the 1911 & 1919 portions of the structure, for
      public testimony at a hearing on October 27, 2010.

      Staff recommended adopting the analysis above as findings and scheduling the nomination of the property, at
                   th
      601 South 8 Street, Central Administration Building / Central Elementary, specifically, the 1912 portion of the
      structure, for public testimony at a hearing on October 27, 2010.

      Staff recommended adopting the analysis above as findings and scheduling the nomination of the property, at
      602 North Sprague Avenue, Jason Lee Middle School, specifically, the1924 portion of the structure, for public
      testimony at a hearing on October 27, 2010.

      Staff recommend ed adopting the analysis above as findings and scheduling the nomination of the property, at
      5010 Pacific Avenue, Stewart Middle School, specifically, the1924 portions of the structure, for public testimony
      at a hearing on October 27, 2010.

      Staff recommended adopting the analysis above as findings and scheduling the nomination of the property, at
      2111 South J Street, McCarver Elementary School, for public testimony at a hearing on October 27, 2010.




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      Staff recommended adopting the analysis above as findings and scheduling the nomination of the property, at
                   th
      1120 South 39 Street, Whitman Elementary School, for public testimony at a hearing on October 27, 2010.

      There was a motion:

      "I move that we, the Landmarks Preservation Commission, adopt the above analysis as findings and scheduling
      the nomination of the property, at 8442 South Park Avenue, Fern Hill Elementary School, specifically, the 1911
      and 1919 portions of the structure, for public testimony at a hearing on October 27, 2010".

      MOTION: Buffington
      SECOND: King
      MOTION: Carried

      There was a motion:

      "I move that we, the Landmarks Preservation Commission, adopt the above analysis as findings and scheduling
                                                        th
      the nomination of the property, at 601 South 8 Street, Central Administration Building / Central Elementary,
      specifically, the 1912 portion of the structure, for public testimony at a hearing on October 27, 2010".

      MOTION: Buffington
      SECOND: King
      MOTION: Carried

      There was a motion:

      "I move that we, the Landmarks Preservation Commission, adopt the above analysis as findings and scheduling
      the nomination of the property, at 602 North Sprague Avenue, Jason Lee Middle School, specifically, the 1924
      portion of the structure, for public testimony at a hearing on October 27, 2010".

      MOTION: House
      SECOND: King
      MOTION: Carried

      There was a motion:

      "I move that we, the Landmarks Preservation Commission, adopt the above analysis as findings and scheduling
      the nomination of the property, at 5010 Pacific Avenue, Stewart Middle School, specifically, the 1924 portions of
      the structure, for public testimony at a hearing on October 27, 2010".

      MOTION: King
      SECOND: House
      MOTION: Carried

      There was a motion:

      "I move that we, the Landmarks Preservation Commission, adopt the above analysis as findings and scheduling
      the nomination of the property, at 2111 South J Street, McCarver Elementary School, for public testimony at a
      hearing on October 27, 2010".

      MOTION: Pham
      SECOND: House
      MOTION: Carried




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      There was a motion:

      "I move that we, the Landmarks PreseNation Commission, adopt the above analysis as findings and scheduling
                                                      th
      the nomination of the property, at 1120 South 39 Street, Whitman Elementary School, for public testimony at a
      hearing on October 27, 2010".

      MOTION: AI Janabi
      SECOND: King
      MOTION: Carried



3.    DESIGN REVIEW

      A. 805 N Ainsworth (North Slope Historic District)

      Ms. Tonie Cook read the staff report. Constructed in 1923, the bungalow at 805 N Ainsworth is a
      contributing structure in the North Slope Historic District. The current proposal is to remove the rear
      breakfast nook, deck and stairs, and replace with new construction, including a foundation to create
      additional basement space. The windows, door and skylight will be re-installed on the new rear kitchen
      nook; also, two new Marvin Ultimate Insert Double Hung Wood Clad windows will be installed on the new
      rear north wall. The rear deck and stairs will be constructed in cedar; exterior cladding matching the
      original cedar siding.

      In addition, the proposal includes the replacement of three ganged double-hung 8/1 windows on the West
      elevation dining area and two double-hung windows on the northeast bedroom area with Marvin Ultimate
      Insert Double Hung Wood Clad windows. The photos showing the existing conditions of these five
      existing windows are enclosed (identified as three dining room and two office windows).

      Standards to be considered:

      North Slope Historic District Guidelines
      6. Exterior Materials. Goals: Use compatible materials that respect the visual appearance of the
      surrounding buildings. Buildings in the North Slope Neighborhood were sided with shingles or with lapped,
      horizontal wood siding of various widths. Subsequently, a few compatible brick or stucco covered
      structures were constructed, although many later uses of these two materials do not fit the character of
      the neighborhood.

      Additions to existing buildings should be sided with a material to match, or be compatible with, the original
      or existing materials. New structures should utilize exterior materials similar to those typically found in the
      neighborhood.

      8. Additional Construction. Goal: Sensitively locate additions, penthouses, buildings systems equipment,
      or roof-mounted structures to allow the architectural and historical qualities of the contributing building to
      be dominant. While additions to contributing buildings in historic districts are not discouraged, they should
      be located to conceal them from view from the public right-of-way. Some new additions, such as the
      reconstruction of missing porches or the addition of dormers in the roof, may need to be located on the
      front facade of the building. When an addition is proposed for the front of the building, appropriate and
      sensitive designs for such modifications should follow the guidelines for scale, massing, rhythm, and
      materials.

      Secretary of Interior's Standards
      2. The historic character of a property will be retained and preserved. The removal of distinctive materials
      or alteration of features, spaces, and spatial relationships that characterize a property will be avoided.



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      Staff Analysis to be considered:
      1.      Built in 1923, this bungalow is a contributing structure in the North Slope Historic District. As part
      of the North Slope it is listed on the Tacoma, Washington and National Registers of Historic Places.

      2.      The Landmarks Preservation Commission has jurisdiction to review and approve, or not approve,
      changes to this building per TMC 13.07.095, prior to those changes being made, by virtue of its status as
      a City Landmark.

      3.        The proposal includes the removal of the rear kitchen nook, deck and stairs, and replacement
      with new construction of a nook, deck, railing and stairs, and increased basement space. The proposal
      utilizes the reinstallation of windows, skylight and door, and construction of new cedar deck, railing, and
      stairs and new siding material matching the original cedar cladding, which meets North Slope Historic
      District Guideline #6, Exterior Materials, for, the "Use [of] compatible materials that respect the visual
      appearance of the surrounding buildings. Buildings in the North Slope Neighborhood were sided with
      shingles or with lapped, horizontal wood siding of various widths ... Additions to existing buildings should be
      sided with a material to match, or be compatible with, the original or existing materials. New structures
      should utilize exterior materials similar to those typically found in the neighborhood", and meets North
      Slope Guideline #8, Additional Construction, for "Sensitively locate[ing] additions, ... to allow the
      architectural and historical qualities of the contributing building to be dominant. While additions to
      contributing buildings in historic districts are not discouraged, they should be located to conceal them from
      view from the public right-of-way ... " The new construction of an addition is proposed onto the rear of the
      home, reducing its visibility from the street.

      The proposed removal of three ganged double-hung 8/1 original wood windows on the west elevation
      dining area and two double-hung windows on the side and rear elevations (design plan identifies area as
      "office") appear to be in good condition, thus the removal of historic fabric does not meet Secretary of
      Interior's Standard #2, for, "The historic character of a property will be retained and preserved. The
      removal of distinctive materials or alteration of features, spaces, and spatial relationships that characterize
      a property will be avoided". The replacement of original wood windows in good condition may not meet
      this standard; however the proposed changes to the windows occur on secondary elevations. She added,
      the windows are located on the rear and side elevations.

      4.        The purpose of the removal of the five existing original windows is for increased energy efficiency.
      It is not known what other measures have been taken to increase the efficiency of the home.

      5.       The applicant may provide additional information on the proposed removal and replacement of
      five existing windows with Marvin insert windows.

      Ms. Cook added that in 2007, windows on the rear of the dormers and dormers were replaced with Marvin
      Ultimate Insert Double Hung Wood Clad, because of severe deterioration. She noted the photos on the
      previous changes to windows were available in the property file and were not included in the current
      application documents prepared for the Commission.

      She also noted the Commission has previously pproved these types of windows on partial replacement
      projects, some were on original as well as on failing replacement windows; in addition approval
      replacements for non permitted or previous owners' work.

      Staff recommended adoption of the above analysis as findings and approval of the rear addition proposal,
      and defers the window replacement proposal to the Commission.

      Chair Mark Mcintire invited Mr. Duke York, York Enterprises, to present additional information.

      Mr. Duke York pointed out the photo of a replacement window previously installed on the house (Le. windows in
      the television room) and indicated the windows had the use of a storm window. He said the owners said they had


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      a lot of draft and their budget at the time allowed them to replace these two deteriorated windows with Marvin
      windows. He noted the owner's contractor at the time found deteriation in these windows. [Note: the photos of the
      windows were of the replacement windows, which were submitted with the application documents and included in
      the Commission packets.] He added that the owners noticed more warmth in the room or energy efficiency after
      the Marvin windows were installed.

      Mr. York asked the Commission to look at the photo, submitted with the current application, of the back existing
      window (rear of the main house) that they planned on replacing and he also showed the photo of the window
      insert (of a Marvin insert window previously installed) for comparison. He stated, " ... with the exception of a new
      screen on the insert (window), there was very little diffence in the windows"; he added, "he tried to get into the
      interior to take a photo to show that it was hard to tell the difference between the old wood window and
      replacement Marvin insert window [and] the new windows are more efficient".

      Mr. Reuben McKnight stated that there had been replacement of windows previously approved by the Commission
      in 2007. He added that some original windows on the second story dormers and some that had been wood
      replacements. He further clarified that the home owner had replaced original wood windows with custom made
      wood replacments that had failed. In 2007, these failing wood replacements as well as other side elevation
      windows were replaced with Marvin Ultimate Insert Double Hung Wood Clad windows, per proper approval by the
      Commission.

      Mr. McKnight circulated, to the Commission, the property file photocopies of the previous windows that had been
      replaced due to severe deterioration.

      Commissioner Marshall McClintock asked the owner's representative, Mr. York, if the owners had been using
      storm windows on the windows proposed for replacement, specifically noting the side elevation gang of three
      original wood windows. Mr. York stated that he was unsure if the owners specifically used storm windows on the
      side elevation's three wood windows.

      Commissioner McClintock added that his major concern was removal of original wood windows and asked Mr.
      York to describe the three ganged windows' deterioration in detail.

      Mr. York stated " ... the sill across the bottom certainly has weathered substantially and there is some cracking
      created by ultraviolet in the lower sill but he did not see rot in that window".

      Commissioner McClintock asked if the windows are loose.

      Mr. York stated the glazing panels in the windows are loose and the sash in the top panels are loose and the
      difference, over the years, he thought the bottom panels had been painted shut. He added that he thought the
      owners did not want to open it up because of experiencing draft.

      Commissioner McClintock asked if the windows had weatherstripping.

      Mr. York stated there was no weatherstripping on the windows.

      Vice Chair Ross Buffington asked if the breakfast nook area is original to the building and if removal of any of the
      main portion of the home is proposed.

      Mr. York confirmed the nook area is an addition to the orginal home and no plans for removal on the home is
      proposed. He stated that the proposal's purpose is to increase livable space in the nook and for increased
      storage in the basement area.

      Vice Chair Ross Buffington asked if the windows proposed for removal on the main portion of the home are orginal
      to the house.




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      Mr. York stated that the proposed expanded breakfast nook included salvage and new windows on the new
      construction.

      He said the existing sashes on the dining and office windows (Le. on the main house) were proposed for
      replacement with Marvin Ultimate Insert Double Hung Wood Clad windows. He said the exterior of the windows
      would be retained.

      Commissioner Imad AI Janabi offered that the 2007 windows in the photos had significant deterioration.

      Vice Chair Buffington provided clarification that the 2007 photos were not the windows under discussion, because
      these windows were approved for replacement in 2007. In addition, Mr. McKnight stated that the 2007 property
      file was circulated to the Commissioners at this meeting, to show the history on changes on this property.

      Commissioner Ken House commented that the current proposal to remove five original windows on the
      house possibly does not meet Secretary of Interior's Standard number 2 for retaining and preserving
      original materials when, in fact, the windows are in good condition, and added that he did not have
      concerns with the rest of the application.


      There was a motion:

      "I move that we, the Landmarks Preservation Commission, approve the proposed alterations with the exception of
      the five original existing windows on the property at 805 North Ainsworth".

      MOTION:     House
      SECOND:     Buffington

        There was discussion on the intent of the motion, which was approval of the breakfast nook including its window
          proposal, and the denial of the proposed replacement of the five windows on the main portion of the house.

      There was discussion on the intent of the motion as well as if a second motion was necessary.

      Mr. McKnight provided clarification on the intent, which is to approve the breakfast nook addition and window
      specification for that remodel but does not include the approval of the proposed removal of the three original
      windows on the main portion of the house. Commissioner House and Mr. McKnight corrected the number of
      windows to five windows, proposed for replacement on the main house.

      It was agreed a second motion was mute because of the clarification through discussion on the intent of the
      motion.

      There was a vote on the motion.

      MOTION: Carried

      Ms. Cook stated that the written decision would be forthcoming within the next few days and the denial portion of
      the decision could be appealed within ten days of receipt of the letter.


      B. 1111 N 4th Street

      Mr. Reuben McKnight summarized the background of the property's violations, construction, and new owner's
      current proposal on the property. The entire staff report is included in the minutes, which follows.




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      This c.1890 house at 1111 North 4th Street is a contributing structure in the North Slope Historic District. The
      house has been in enforcement status since 2005 for windows, siding and trim, and deck completed by a previous
      owner.

      Amalia Annest, the current owner, purchased the home in foreclosure and was not aware of the enforcement
      history or condition of the home at the time of sale. She has contacted the City and has been working with the
      building department and historic preservation office to bring the property into compliance. The owner is requesting
      the Commission's consideration of a plan to return the house to an adequate, livable state including a proposal to
      return the windows to the 2005 condition.

      The following is a summary of the previous activities at this address:

      1.       September 2005 stop work order posted

      2.       October 12, 2005: Landmarks Preservation Commission denied retroactive application for siding, trim,
      shingles, and window replacement with aluminum clad double-hung sash and casement windows. Original
      windows included changing the ganged pairs into single windows; in addition, original 6/6 and 6/1 wood sash
      windows replaced with 1/1 that do not match appearance or profile of the original. Also, the original front door with
      sidelights was removed and replaced with non historic front door, and on the second story rear elevation a French
      door was added. There was no evidence presented that the removal of the original materials was necessary.

      3.      December 6, 2005, Notice of intent to pursue enforcement action mailed.

      4.       April 11, 2006, Letter requesting written schedule of scope of work to ameliorate conditions of denial, etc.,
      including construction schedule.

      5.      May 2006: Meeting with owners to prepare plan on submitting proposal on window trim detail, permit,
      variance application, other items including kitchen/new construction project, deck, porch railing and stairs, to bring
      property into compliance.

      6.       2006-2007 Activity: City notified on removal of sidewalk and constructing new concrete driveway without
      permits. Request for retroactive application for kitchen remodel; reconsideration denied by Commission; and
      subsequent appellant hearing was denied by hearing examiner with exception of window replacements and
      request to Commission for reconsideration of kitchen remodel. The remanded reconsideration of kitchen addition
      was denied by Commission. In addition, the City appealed to Superior Court the HEX denial for the installation of
      the siding and windows. Superior court issued an order for the restoration of the windows and siding to a
      historically correct condition, including the removal of the belly band and return to mitered corners.

      7.     In April 2009, the current owner purchased the property at a foreclosure auction, which resulted in
      subsequent legal issues to clear title and finalize the sale because of the previous owners' action of filing for
      bankruptcy the day prior to the auction. The owners were granted full title a few months ago (2010).

      8.      The property remains an open Code Enforcement case.


      Standards to be considered:

      North Slope Historic District Guidelines
      #6. Exterior Materials. Goals: Use compatible materials that respect the visual appearance of the surrounding buildings
      Buildings in the North Slope Neighborhood were sided with shingles or with lapped, horizontal wood siding of various
      widths. Subsequently, a few compatible brick or stucco covered structures were constructed, although many later uses
      of these two materials do not fit the character of the neighborhood.




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      Additions to existing buildings should be sided with a material to match, or be compatible with, the original or existing
      materials. New structures should utilize exterior materials similar to those typically found in the neighborhood.

      Secretary of Interior's Standards
      #2. The historic character of a property will be retained and preserved. The removal of distinctive materials or
      alteration of features, spaces, and spatial relationships that characterize a property will be avoided.

      Staff Analysis to be considered:
      1.      This c.1890 house at 1111 North 4th Street is a contributing structure in the North Slope Historic District.
      As part of the North Slope it is listed on the Tacoma, Washington and National Registers of His toric Places.

      2.       The Landmarks Preservation Commission has jurisdiction to review and approve, or not approve, changes
      to this building per TMC 13.07.095, prior to those changes being made, by virtue of its status as a City Landmark.

      3.      The replacement aluminum windows, new window configurations, door replacements, siding, and deck
      were constructed and installed by a previous owner without approval by the Landmarks Preservation Commission;
      the current owner was not aware at the time of the sale that this work was conducted without proper approval.

      4.      The Commission previously found that the siding, trim, windows, doors, sidelights, and deck installation
      did not meet the district design guidelines or the Secretary of the Interior's Standards.

      5.      The current owners purchased the house through a foreclosure auction process without professional
      assistance and due to the additional bankruptcy filing action by the previous owners, had unexpected legal
      expenses and spent approximately one year of time to clear title for ownership on the property.

      6.     Subsequent to final ownership on the property, the owner discovered non permitted work and the open
      enforcement status on the property.

      7.     The owners have received recommendations that the expense of the interior of the house is estimated at
      $70,000 to bring the house into a livable space.

      8.       The current proposal to replace all windows on the front and sides of the house matching the
      specifications of the wood windows from the 2005 photos; if, during the process, alternative window options need
      to be considered, the owners will return to the Commission for approval. The proposal to match original windows
      meets North Slope Historic District Guideline #6, Exterior Materials, for, "Use ling] compatible materials that
      respect the visual appearance of the surrounding buildings. Buildings in the North Slope Neighborhood were sided
      with shingles or with lapped, horizontal wood siding of various widths. Subsequently, a few compatible brick or
      stucco covered structures were constructed, although many later uses of these two materials do not fit the
      character of the neighborhood. Additions to existing buildings should be sided with a material to match, or be
      compatible with, the original or existing materials... "

      9.       The proposal to remove the non functioning chimney located at the center of the house is to
      accommodate the interior remodel, in which the chimney appears to be minimally visible from the street and is not
      a distinctive feature, thus meeting Secretary of Interior's Standard #2, specifically, for, " ... The removal of
      distinctive materials or alteration of features, spaces, and spatial relationships that characterize a property will be
      avoided".

      10.      The current proposal to retain the wood siding, trim, and shingles, installed by the previous owner, which
      is similar to the traditional wood exterior materials found in the neighborhood, appears to meet North Slope
      Historic District Guideline #6, Exterior Materials, for, "Use ling] compatible materials that respect the visual
      appearance of the surrounding buildings. Bui/dings in the North Slope Neighborhood were sided with shingles or
      with lapped, horizontal wood siding of various widths. Subsequently, a few compatible brick or stucco covered
      structures were constructed, although many later uses of these two materials do not fit the character of the




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      neighborhood. Additions to existing buildings should be sided with   a material to match, or be compatible with, the
      original or existing materials... "

      11.      The house was previously shingle sided. Beneath the shingle siding is older tongue and groove drop
      siding; this is similar to what was installed over the shingle siding by the previous owner (without approvals or
      permits). While the court order, based on the Commission's findings, requires the owner to restore the siding to
      its previous condition, given the extent of the required work elsewhere on the property, this does not appear to be
      a practical consideration and the new owner requests relief from this condition.

      12.     Other nonpermitted work includes the installation of new doors, and deck, which were all completed by a
      previous owner, and, therefore, not approved by the Commission.

      13.     The current owner is remodeling the entire house per the building code requirements; the current owner
      requests to the Commission on suggestions for the nonhistoric deck installed by the previous owner.

      14.      Commission approval of the overall plan of action, window replacement, and chimney removal is required
      to obtain the proper permits to begin work. This will bring the property into code compliance.

      Staff recommended adoption of the above as findings and recommended approval.

      Ms. Amalia Annest stated that during the year of clearing title, she paid the full mortgage payments without
      allowing to live in the house, which caused a lot of stress and financial difficulty. She said she is doing everything
      for compliance with the City and Landmarks Preservation Commission.

      Vice Chair Ross Buffington complimented Ms. Annest on her persistence, adding that he did not have any
      objections with the current proposal and recommended removal of the deck as it was not appropriate with the style
      of the house.

      Commissioner Marshall McClintock also complimented Ms. Annest with the property and current proposal, and
      recommended removal of the deck.

      Commissioner McClintock asked Staff about Staff Analysis #12, which mentions other items, including doors.

      There was discussion on the current corrections of windows and siding violations for code enforcement and the
      past difficulty on this property and tracking each of the violations such as doors, deck, etc. Mr. McKnight stated
      the Commission could request treatment on future items, such as the doors, or recommend return to the
      Commission or administrative review.

      There was a motion.

      "I move that we, the Landmarks Preservation Commission, adopt the analysis items one through fourteen as
      findings, and approve the application for changes at 1111 N 4th Street, as presented and direct staff to work with
      the applicant to address future replacement of the doors and deck, and, if necessary, address these items through
      administrative review".

      MOTION:     Buffington
      SECOND:     King
      MOTION:     Carried

      Mr. McKnight stated that a written decision would be forthcoming and noted that Staff would be available if needed
      for processing the building permit.




            747 Market Street, Room 1036· Tacoma, WA· 98402· Phone (253) 591-5200· Fax (253) 591-2002
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      C.   565 Broadway - Elks Temple

      Ms. Tonie Cook read the Staff Report.

      The Beaux Arts Elks Temple was built in 1916 as part of the third period of construction (1910-1925) of the Old
      City Hall Historic District, which is listed on the Tacoma, Washington, and National Registers of Historic Places.
      The nomination states that the building " .. .is a particularly distinctive structure and stands apart from any other in
      the district by virtue of its massing, treatment of detail, and stark white color. The Second Renaissance Revival
      design rises in reinforced concrete ... the first story is rusticated and has its principal approach through the south
      wall from the terrace level of the Spanish Stairs ...[the] 8roadway[entrance] is the main building entrance ... " The
      building was altered in 1937 and 1948; the 1948 north elevation addition was removed. In the past 42 years, the
      building has been unused and vacant, and, as stated in the application, ".. .leading to vandalism and significant
      deterioration".

      The current rehabilitation proposal is to return the building to a usable condition; the project will utilize Federal
      Historic Investment Tax Credits, thus there will be project review at the state and federal levels per compliance
      with the Secretary of the Interior's Standards; in addition, the project will be submitted for the Special Tax
      Valuation program.

      Design Review Plan Sheets are referenced on the following proposal:

      1.      Treatment on exterior walls includes cleaning, patching, repairing in-kind, and repainting the existing
      stucco, metal work, architectural features and ornamentation (i.e., Modillions, Metal Cresting, Iron Gutter, plaque,
      Elk Head, other) as well as re-fabrication, as needed.

      Note on castings: Castings will be repaired with in-kind material on those items with close public contact; at
      roofline, the previously removed plaster dentils will be replicated using contemporary, lightweight materials
      because of safety issues at higher levels.

      Note on Color: The exterior building will be painted primarily off-white to match City of Tacoma restoration work
      on the connected Spanish Steps, set against a slightly darker background.

      2.       The doors and ornamentations will be repaired or replaced matching original; doors will be repainted,
      including adding signage to doors as shown on east, south and west elevations; replace glazing surrounding
      doorways, repair surrounds and castings with inkind materials. New wood exit doors will be installed on the north
      elevation (replacing two tall casement windows) to meet building code egress requirements.

      Broadway entrance: install Universal Access (ADA) ramp; extend existing steps to accommodate ramp landing.

      3.       Balcony elements will be repaired, refurbished, and repainted, including refinishing and extending six
      inches in height on sixth floor railings. (DR 7.5) New iron safety railings will be installed at all balconies. Install
      new metal balcony and exterior exit stair, painted black on north elevation as shown on plan set (DR 3.4).

      4.      The existing windows will be repaired, refurbished and repainted, including uncovering boarded windows,
      reglazing one window lite, and installing new missing hardware, lites, metal ventilation louver, and infill with stucco
      (on North elevation).

      5.        Roof: The existing metal roof will be replaced; HVAC and other rooftop equipment including solar panels
      will be installed onto the recessed deck.

      6.      Metal canopies with fixed glass pendants will be installed by chain onto the Broadway elevation as shown
      in DR 3.3 and photo sample on DR 7.1.

      7.      North elevation: The 1937 addition will be demolished and added exterior duct will be removed.


             747 Market Street, Room 1036· Tacoma, WA· 98402· Phone (253) 591-5200' Fax (253) 591-2002
                                              Website: www.tacomaculture.org
      9
LPC Minutes 09/22/2010, Page 13 of 16


      8.      Replace the existing outer enclosure on the south areaway (Spanish Steps elevation) with a new wall and
      locking doors and install concrete entry bridge, metal cover grid on the well opening to protect trash and HVAC
      area below.

      9.       Install three new Pin Set Metal Letter signs with what appears to be a painted red frame (DR 7.3); linear
      signage illumination will be installed below these signs; two new blade signs with lighting and wall light fixtures will
      be installed.

      Standards to be considered:

      Secretary of Interior's Standards
      #1       A property will be used as it was historically or be given a new use that requires minimal change to its
      distinctive materials, features, spaces, and spatial relationships.
      #6        Deteriorated historic features will be repaired rather than replaced. Where the severity of deterioration
      requires replacement of a distinctive feature, the new feature will match the old in design, color, texture, and,
      where possible, materials. Replacement of missing features will be substantiated by documentary and physical
      evidence.
      #9        New additions, exterior alterations, or related new construction will not destroy historic materials, features,
      and spatial relationships that characterize the property. The new work will be differentiated from the old and will be
      compatible with the historic materials, features, size, scale and proportion, and massing to protect the integrity of
      the property and its environment.

      Staff Analysis to be considered
      1.         The Elks Temple is historically significant as a contributing property in the Old City Hall Special Review
      District; this prominent Beaux Arts building was constructed in 1916. As part of the Old City Hall Historic District,
      it is listed on the Tacoma, Washington, and National Registers of Historic Places.

      2.       The Landmarks Preservation Commission has jurisdiction to review and approve, or not approve, changes
      to this building per TMC 13.07.095, prior to those changes being made, by virtue of its status as a City Landmark.

      3.        The proposal to clean, repair and restore using appropriate methods on the existing exterior, including the
      stucco, metal work, balconies, architectural features and ornamentation (i.e., Modillions, Metal Cresting, other) as
      well as needed re-fabrication affecting those historic elements, protects its massing and treatment of detail on this
      significant building, which meets Secretary of Interior's Standards for Rehabilitation #6: "Deteriorated historic
      features will be repaired rather than replaced. Where the severity of deterioration requires replacement of a
      distinctive feature, the new feature will match the old in design, color, texture, and, where possible, materials.
      Replacement of missing features will be substantiated by documentary and physical evidence".

      4.      The proposed off-white paint color with a darker background on the exterior does not match the original
      "stark white" color, as noted in the nomination, however, the off-white is close to the original white color, paint is
      reversible and paint will not alter the building's distinctive materials or features, which meets Secretary of Interior's
      Standards #1, for, "A property will be used as it was historically or be given a new use that requires minimal
      change to its distinctive materials, features, spaces, and spatial relationships".

      5.      The proposed treatment for doors and windows, including the repair or replacement of materials or
      missing items, matching inkind, meets the Secretary of Interior's Standards #6: "Deteriorated historic features will
      be repaired rather than replaced. Where the severity of deterioration requires replacement of a distinctive feature,
      the new feature will match the old in design, color, texture, and, where possible, materials. Replacement of
      missing features will be substantiated by documentary and physical evidence".

      6.      The proposed installation of a Universal Access (ADA) ramp, ventilation louvers for code requirements,
      reglazing one window lite for privacy, and replacing north elevation windows for doors, are alterations that appear
      to be minimally visible, are compatible and do not destroy the character defining features on the property, thus
      meeting Secretary of Interior's Standards #9: "New additions, exterior alterations, or related new construction will


             747 Market Street, Room 1036· Tacoma, WA· 98402· Phone (253) 591-5200' Fax (253) 591-2002
                                              Website: www.tacomaculture.org
                                                                                                                        20
LPC Minutes 09/22/2010, Page 14 of 16

      not destroy historic materials, features, and spatial relationships that characterize the property ... and will be
      compatible with the historic materials, features, size, scale and proportion, and massing to protect the integrity of
      the property and its environment".

      7.        The proposal to demolish the non-historic north elevation addition, removal of the exterior duct, and
      installation of a new roof, signs, exterior lighting, metal canopies, and new south entry elements are appropriate
      for the building's new use and appear to have minimal change to the building's distinctive features and historic
      character, thus, meeting, Secretary of Interior's Standard #1, for, "A property will be used as it was historically or
      be given a new use that requires minimal change to its distinctive materials, features, spaces, and spatial
      relationships".

      Mr McKnight noted the north elevation addition was approved for removal at a previous Commission meeting
      when the building was being stabilized and violations were corrected; he added that this information is available on
      file.

      Staff recommended adoption of the above analysis as findings and recommended approval by the Commission.

      Mr. George Signori and Mr. Mike McMenamin presented the proposal discussing the building's location and
      orientation, the interior use and relationship to the exterior and surroundings, including the Commencement Bay
      views, maintaining aesthetic compatibility with the Spanish Steps, outdoor seating on Broadway and Spanish
      Steps, and use of the under sidewalk vault.

      Mr. Signori talked about the modifications showing current elevation photos and proposed plans, in which the
      approach will be repair and replace only what is necessary. He further stated the original windows will be
      recreated, signage added and described the three main entrances; 136 modillons will be recreated; window
      frames will be red with black sashes; he described the removal of the 1937 addition and replacement features.

      Mr. Signori proposed coordinating the final design specification details of such items as the light fixtures or gates
      design (Le. to security gates) with Historic Preservation Officer Mr. Reuben McKnight.

      Commissioner King noted the previous presentation on July 14, 2010 about the Spanish Steps' landscaping and
      different attitude on the Spanish steps than theCity. Mr. Signori and Mr. McMeniman confirmed that their group
      " ... wants to suggest some possibilities, [adding] whatever the city thinks is fine with us"

      Commissioner King asked Mr. McKnight if the Commission will review the adjacent future building on the North (of
      the Elks).

      Mr. McKnight responded in the affirmative.

      Mr. McKnight clarified that Staffs understanding of the Spanish Steps' agenda item was to review the proposed
      paint color, which will match the proposed paint color on the Elks Building; he noted there may be additional
      updates on the Spanish Steps.

      Vice chair Ross Buffington asked about the proposed ramp and if it required a railing. There was clarification that
      the ramp area was fairly flat, however, the stairs may require a diagonal railing.

      There were two comments on the proposed horizontal sign including the possibility of muting the color and
      removal of the proposed frame.

      There was clarification that the current proposal was requesting the Commission to take action on the exterior
      building design, as presented.




            747 Market Street, Room 1036· Tacoma, WA· 98402· Phone (253) 591-5200' Fax (253) 591-2002
                                             Website: www.tacomaculture.org
       1
LPC Minutes 09/22/2010, Page 15 of 16


       There was a motion:

      "I move that we, the Landmarks Preservation Commission, approve the analysis as findings and approve the
      proposal for the exterior rehabilitation on the property, at 565 Broadway, as presented".

      MOTION: King
      SECOND: Buffington
      MOTION: Carried

      Mr. McKnight asked for clarification on the suggestion to defer certain design element specifications to Staff.

      There was an amendment to the motion.

      "I amend the motion to approve the deferral of judgement, to Historic Preservation Officer Mr. McKnight, to the
      extent refinements are expected on the project and as to whether or not those refinements are appropriate and
      consistent with the presented overall design. In addition, future proposals that depart from appropriate
      refinements and/or new changes will be submitted for review by the Commission".

      MOTION: King
      SECOND: Buffington
      MOTION: Carried


      D. Spanish Steps at 565 Broadway

      Mr. Reuben McKnight highlighted the background, staff analysis, and current proposal of paint color presented in
      the Staff Report. He circulated the paint color sample that is proposed for the Spanish Steps. He explained the
      paint color was not a part of the original rehabilitation and restoration plan, previously approved by the
      Commission. Staff recommended adoption of the analysis and approval of the proposed paint color.

      Mr. Michael Sullivan, Artifacts Consulting, briefly presented the progress on the steps, noting the following:

      1.    The initial plan to strip the steps down to original material, remove bad patches and work with the raw material
           by infilling was changed to repouring the upper flight of steps, because of cracking due to displacement. He
           stated the plan to simply patch was not an option.
      2.   He noted it was not known whether root growth from the large tree mayor may not have played a role.
      3.   He stated the paint on the steps will match the Elks' building color.
      4.   Mr. Sullivan added that he had just reviewed the newly cast caps, balusters and urn sections

      Mr. McKnight reminded the Commission that the removal and pouring of the upper flight of steps was a recent
      administrative review item. He added that the mockups are brought onsite and reviewed by staff and consultants
      to ensure the work is meeting the specifications before installation and others are cast.

      Ms. Ha Pham stated her recent work with Artifacts Consultant would not impact her decision-making on this
      project.

      Commissioners discussed the above mentioned tree which was the Monkey Tree planted in the 1930s.

      It was noted that there was no landscape plan to bring to the Commission at this time.




             747 Market Street, Room 1036· Tacoma, WA· 98402· Phone (253) 591-5200' Fax (253) 591-2002
                                              Website: www.tacomaculture.org
LPC Minutes 09/22/2010, Page 16 of 16


         There was a motion.

         "I move that we, the Landmarks Preservation Commission, approve the paint color proposed for the Spanish
         Steps, as presented".

         MOTION:      King
         SECOND:      House
         MOTION:      Carried


4.       CHAIR COMMENTS

         There were no comments.



5.       BOARD BUSINESS/PRESERVATION PLANNING
         Mr. McKnight noted the Historic Preservation Plan Draft was listed on the agenda to allow for comments by the
         Commission.



The meeting adjourned at: 7:25 p.m.


Submitted as True and Correct:




Reuben McKnight )
Historic Preservation Officer




               747 Market Street, Room 1036· Tacoma, WA· 98402· Phone (253) 591-5200' Fax (253) 591-2002
                                                Website: www.tacomaculture.org

     3
Members
  Mark Mcintire, Chair
  Ross Buffington, Vice Chair
  Edward Echtle
  Ken House
  Imad AI Janabi, PhD.
                                                                                                                             .,   ad
                                                                                                                             Tacoma
  Fred King
  Megan Luce
  Bret Maddox, S.E.
                                                      MINUTES
  Ha Ph am
  Pamela Sundell
                                                      Landmarks Preservation ;Commission
     Marshall McClintock, North Slope Ex-Officio
                                                      Community and Economic Development Department
Staff
     Reuben McKnight, Historic Preservation Officer



Date:      October 13, 2010                                                                                            LPC    121/10
Location: 728 St. Helens, Tacoma Municipal Bldg North, Room 16


Commission Members in Attendance:                                       Staff Present:
Ross Buffington                                                         Reuben McKnight
Edward Echtle                                                           Tonie Cook
Ken House                                                               Josh Clarke
Imad AI Janabi, PhD.
Fred King (late arrival)
Megan Luce                                                              Others Present:
Bret Maddox, S.E.                                                       Jim Brown, Ryan Rhodes, Ben Ferguson, Gene Grulich,
Mark Mcintire                                                           Jon Potter, George Heidergerken
Ha Pham
Pamela Sundell



Chair Mark Mcintire called the meeting to order at 5:03 p.m.


1.           CONSENT AGENDA

             A. Excusal of Absences

                   North Slope Ex-Officio Commissioner Marshall Mcclintock was excused.

             B. Approval of Minutes

                  The meeting minutes of July 14, 2010 and July 28,2010 were approved.


2.           SPECIAL TAX VALUATION
             OVERVIEW
             WAC 254-20 enables local governments adopt local legislation to provide special valuation of historic properties
             that have been rehabilitated. With regard to the application review process, state law authorizes local historic
             review boards to determine:

             1.        Whether the property is included within a class of historic property determined eligible for special valuation
             by the local legislative authority under an ordinance or administrative rule (in Tacoma, this means properties
             defined as City Landmarks);
             2.        Whether the property has been rehabilitated at a cost equal to or exceeding 25% of the assessed
             improvement value at the beginning of the project within twenty-four months prior to the date of application; and
             3.        Whether the property has not been altered in any way which adversely affects those elements which
             qualify it as historically significant.



I:\HISTORIC PRESERVATION\Landmarks Commission\10 Landmarks\Minutes\Minutes_10132010.doc
LPC Minutes 10/13/2010, Page 2 of 4

      If the local review board finds that the property satisfies all three of the above requirements, then it shall, on behalf
      of the local jurisdiction, enter into an agreement with the owner which, at a minimum, includes the provisions set
      forth in WAC 254-20-120. Upon execution of said agreement between the owner and the local review board, the
      local review board shall approve the application.

      Per TMC 1.42, the Tacoma Landmarks Commission is the local body that approves applications for Special Tax
      Valuation.
      1. Properties must be listed on the Tacoma Register of Historic Places;
      2. Property owner must enter into a covenant agreement with the City.


     A. 1224 Tacoma Avenue So (Olympic Garage)

     ANALYSIS
     Property Eligibility:                                        Designated City Landmark, April 2008
     Rehabilitation Cost Claimed:                                 $391,876.94
     Assessed Improvement Value Prior to Rehabilitation:          $45,100.00
     Rehabilitation percentage of assessed value:                 832%
     Project Period:                                              10108 to 09/10 (approximately 24mo)
     Appropriateness of Rehabilitation:                           Exterior work that occurred during the past two years;
                                                                  (approval by Commission in 09/2008 and administrative
                                                                  approval, August 2010)

     Staff reviewed the itemized expense sheet and recommended approval of this application in the amount of
     $375,305.30, reflecting a deduction of $16,571.64 from the original claimed amount for improvements made
     outside the perimeter of the property including sidewalk improvements, parking lot, and landscaping items.

     There was a motion:

     "I move that we, the Landmarks Preservation Commission, approve the Special Tax Valuation for 1224 Tacoma
     Avenue South, in the amount of $375,305.30".

     Motion: Buffington
     Second: Luce
     Motion: Carried



3.   DESIGN REVIEW

     Old Business

     A.       1102 A Street (Federal Building)
     Ms Tonie Cook presented the Staff Report which follows.

     Ryan Rhodes Designs and Urbanadd Architects have been engaged by A Street Associates, LLC to help design
     and document the proposed enhancements to the downtown Tacoma Post Office. A revised package of drawings
     was submitted on the proposed exterior enhancements of the site, including more detailed information on the new
     main entry doors. The package is enclosed with the Commission packets.

     The Commission reviewed this proposal at several recent Commission meetings, as summarized below:




            747 Market Street, Room 1036 . Tacoma, WA· 98402 . Phone (253) 591-5200 . Fax (253) 591-2002
                                              Website: www.tacomaculture.org
LPC Minutes 10/13/2010, Page 3 of 4

      July 14, 2010: design proposal was deferred by the Commission

      July 21, 2010: site visit by Architectural Review Committee

      August 11, 2010: approval in concept with request for final plan review by the Commission, with the exception of
      the three main entry doors, which were delegated to administrative review. The Commission requested
      clarification on coffee stand details (mobile or more permanent unit); landscaping plan with grading, front entrance
      door details, retaining walls, and the details of the new entrance area and new door. The information in this
      week's packet was submitted by the applicant in response to the Commission's information requests.

      Staff deferred recommendation to the Commission.

      Mr. Jim Brown and Mr. Ryan Rhodes presented the proposal, responding to questions.

      The Commission discussed the proposal, including the specific details on the grading, removal of the fa<;ade
      material the new door opening; the possibility of re-installation of the fabric at a later date.

      There was a motion:

      "I move that we, the Landmarks Preservation Commission, accept and approve the design plan as presented; in
      addition, to storing the fagade material salvaged from the northeast door installation, to be crated and stored
      onsite, for future use on the building".

      MOTION: Sundell
      SECOND: Maddox
      MOTION: Carried

     Ms. Cook explained that a written decision would be forthcoming.



4.   BOARD BRIEFINGS

     A.   747 Market St (Tacoma Municipal Building and TMB North)

     Mr. Gene Grulich, Director of Historic Preservation Studio with BLRB Architects, introduced project team member
     Ben Ferguson, described the scope of work, and initial schedule to provide design services for the repairs and
     cleaning of the MuniCipal Buildings. Mr. Grulich stated that the scope of the project is to clean the building, repair
     damage to the exterior cladding and improve the water intrusion resistance to the building with the primary
     purpose to prevent further water intrusion and resolution; and to replace the roofs He noted the exterior material
     on the buildings which follows: TMB is covered in cast stone (Le. a concrete material) and TMBN is made up of
     stucco, concrete and synthetic materials. The following is the approximate schedule of the project activity,

     The consultant team is currently nearing the completion of their onsite survey of the building (100% review of the
     building at a distance of about two feet)
     End of 11/2010: Submittal of initial report to City Staff
     End of 2010: Design development documents
     March 2011: Construction Documents
     March - Oct 2011: Project Construction

     Commissioners commented on the financing program.

     City Staff Josh Clarke stated that about $1 million is from recent bond funding.




            747 Market Street, Room 1036· Tacoma, WA· 98402· Phone (253) 591-5200' Fax (253) 591-2002
                                             Website: www.tacomaculture.org

                                                                                                                      26
LPC Minutes 10/13/2010, Page 4 of 4



5.       BOARD BUSINESS/PRESERVATION PLANNING

        A. Correspondence

        Mr. Reuben McKnight reported on a recent request from the Fort Nisqually Foundation for a letter of support to be
        included with their application to the Valerie Sivinski Washington Preserves Fund. A copy of the letter is enclosed
        with Commission packets.


The meeting adjourned at 5:50 p.m.



Submitted as True and Correct:




Reuben McKnight
Historic Preservation Officer




              747 Market Street, Room 1036· Tacoma, WA· 98402· Phone (253) 591-5200' Fax (253) 591-2002
                                               Website: www.tacomaculture.org
Members
  Mark McIntire, Chair
  Ross Buffington, Vice Chair
  Edward Echtle
  Ken House
  Imad AI Janabi, PhD.
                                                                                                                        .,   2d
                                                                                                                        Tacoma
  Fred King
  Megan Luce
  Bret Maddox, S.E.
                                                    MINUTES
  Ha Pham
  Pamela Sundell

  Marshall McClintock, North Slope Ex-Officio
                                                    Landmarks Preservation Commission
Staff
                                                    Community and Economic Development Department
   Reuben McKnight, Historic Preservation Officer



Date:     October 27,2010                                                                                         LPC     106/10
Location: 728 St. Helens, Tacoma Municipal Bldg North, Room 16


Commission Members in Attendance:                                    Staff Present:
Ross Buffington                                                      Tonie Cook
Edward Echtle
Ken House (late arrival)
Imad AI Janabi, PhD.                                                 Others Present:
Bret Maddox, S.E.                                                    Noel Heledga, Caroline Swope, Katherine Finnigan,
Mark Mcintire                                                        Ed Bray, Anne Bray
Pamela Sundell


Commission Members Absent:

Commissioners Fred King and Megan Luce



Chair Mark Mcintire called the meeting to order at 5:00 p.m.

   1.          CONSENT AGENDA

                A. ExcusalofAbsences

                      Commissioners Fred King and Megan Luce were excused.

                B. Approval of Minutes

                      The meeting minutes of August 11, 2010 and August 25, 2010 were approved.



   2.          PUBLIC HEARING - NOMINATION TO THE TACOMA REGISTER OF HISTORIC
               PLACES
               Chair Mark Mcintire opened the public hearing and presented the hearing instructions.

               Ms. Tonie Cook delivered notes on general order for nominations to the Tacoma Register of Historic Places.

              The Tacoma Register listing will follow procedures defined in 13.07.050, and will consist of a minimum of two
              separate Commission meetings. The initial meeting was on August 26, 2009, and the Commission determined
              that the property met the threshold criteria in the ordinance for age and integrity and scheduled a public hearing
              and comment period; at which, the public may enter comments for the record. Following the comment period,
              the Commission may deliberate on the nomination for up to 45 days before recommending to City Council
              listing on the register, or denying the nomination.


I:\HISTORIC PRESERVATION\Landmarks Commission\10 Landmarks\Minutes\MINUTES_1027201 O.doc
LPC Minutes 10/27/2010, Page 2 of 6


            The Tacoma Municipal Code lists six criteria for designation in Chapter 13.07.040.

            The purpose of this hearing is to receive public comments regarding the nominated property, and to determine
            if the property meets one or more of the six nomination criteria in the City Ordinance. The Commission may
            elect to leave the record open until the next regular meeting, or, if no additional comment is warranted, take
            action on the nomination following public testimony.



       A.    701 North 10th Street (Conrad & Annie Beutel House)

            Ms. Cook read the staff report into the record:

            Constructed in 1908-1909, the Conrad & Annie Beutel House at 701 North 10th Street is listed on the
            Washington and National Registers of Historic Places (2008). The property is located at the outside of the
            northwestern edge of the National Register listed Stadium Seminary Historic District. The property is
            recommended eligible for listing to the Tacoma Register of Historic Places under criterion B, "Is associated
            with the lives of persons significant in our pastil, as home to prominent businessman and educator, Conrad F.
            Beutel and his wife Annie "Keating". The home is the last intact structure associated with the family business,
            the Beutel Business College, an important educational facility for over 70 years, supplying the workforce in
                                                th
            Tacoma in the early part of the 20 century. The building is one of a few known structures designed by
            architect Harry Keating and brother to Annie Beutel.

            The nomination states that alterations to the Craftsman style home included the removal of the wrap-around
            porch, several window opening modifications, and the1940s conversion to four apartments. Further, it stated,
            "The Beutel Home ... remains the best, most intact property that represents the life of Conrad F. Beutel ... The
            change was well planned and executed so that the least possible changes were made to the interior and
            exterior of the home".

            On September 22, 2010 the Commission voted to forward this property for public comment and additional
            consideration finding that it appears to meet the Landmarks designation criteria in 13.07.040.

            Standards to be considered:

            The property is nominated under the following Tacoma Register Criteria:
             B. Is associated with the lives of persons significant in our past;

            This is a nomination for the exterior of the existing building.

            Ms. Cook stated that there were several phone calls from citizens who received the notice asking if the
            nomination affected their property. She noted that it does not affect any other property, only the single property
            listed.

            She added that if no additional comments are received, Staff recommended the nomination be forwarded with
            recommendation for listing to the City Council.

            Property owner Ms. Noel Heledga presented information reguarding the life of Conrad and Annie Beutel. In
            addition, she noted that although the exterior was not "checked" as one of the criteria, she would support its
            inclusion in this nomination.

            Ms. Cook clarified that the exterior was not listed in the application.

            Commissioners wanted clarification on whether or not the exterior could be modified as it was not listed as one
            of the Criteria for eligibility. Tonie Cook clarified that it fell under the same regulations, and was therefore not



               747 Market Street, Room 1036 . Tacoma, WA· 98402 . Phone (253) 591-5200 . Fax (253) 591-2002
                                                 Website: www.tacomaculture.org
    (.) 9
    ;{"J
LPC Minutes 10/27/2010, Page 3 of 6

          able to be modified on the exterior unless it underwent design review.

          The Tacoma Register Criteria for the building exterior follows:
          C. Embodies the distinctive characteristics of a type, period, or method of construction, or represents the
          work of a master, or possesses high artistic values, or represents a significant and distinguishable entity whose
          components may lack individual distinction;

          There was a motion:

          "I move that we, the Landmarks Preservation Commission, recommend to the City Council that the Conrad &
          Annie Beutel Residence be included on the Tacoma Register of Historic Places, including the building exterior
          at 701 North 10th Street, finding that it meets criteria Band C ofthe TMC 13.07.040."

          Motion: Buffington
          Second: AI Janabi
          Motion: Carried



     B.     Historic Schools (Fern Hill, Central, Jason Lee, Stewart, McCarver, and Whitman)

          Ms. Tonie Cook read the Staff Report into the meeting record as follows:

          Constructed between 1911 and 1951, six school buildings owned by Tacoma School District are submitted as a
          multiple property nomination, recommended for eligibility for listing to the Tacoma Register of Historic Places
          under criteria A, B, C, 0, and for Jason Lee and Whitman Schools, criterion E.

          The six school buildings include:
          8442 South Park Avenue, Fern Hill Elementary School (1911 & 1919 portions of structure);
                      th
          601 South 8 Street, Central Administration Building (1912 portion of structure / Central Elementary);
          602 North Sprague Avenue, Jason Lee Middle School (1924 portion of structure);
          5010 Pacific Avenue, Stewart Middle School (1924 portion of structure);
          2111 South J Street, McCarver Elementary School; and
                         th
          1120 South 39 Street, Whitman Elementary School.

          The nomination states that each building is a unique neighborhood landmark associated with the development
          of Tacoma and broad patterns of its history; each structure was designed by a significant architect,
          representing a distinctive architectural style. Fern Hill and Central represent early examples of school district
          architecture; Jason Lee, Stewart and McCarver provide 1920s' evidence of changing educational ideas and
          rapid growth on school construction; Whitman represents Post WWII era school construction.

          The six historic schools submittal within a thematic register nomination is significant. The Commission voted
          to forward the properties for public comment and additional consideration on September 22,2010, finding that
          they appear to meet the Landmarks designation criteria in 13.07.040.

          The properties were nominated under the following Tacoma Register Criteria:

          A. Is associated with events that have made a significant contribution to the broad patterns of our history;
          B.   Is associated with the lives of persons significant in our past;
          C. Embodies the distinctive characteristics of a type, period, or method of construction, or represents the
          work of a master, or possesses high artistic values, or represents a significant and distinguishable entity whose
              components may lack individual distinction;
          D. Has yielded or may be likely to yield, information important in prehistory or history;

          In addition to the above criteria, Jason Lee and Whitman are being nominated under criterion E:



             747 Market Street, Room 1036 . Tacoma, WA . 98402 . Phone (253) 591-5200 . Fax (253) 591-2002
                                               Website: www.tacomaculture.org
LPC Minutes 10/27/2010, Page 4 of 6


         E.    Is part of, adjacent to, or related to an existing or proposed historic district, square, park, or other
         distinctive area which should be redeveloped or preserved according to a plan based on a historic, cultural,
         or architectural motif;

         Ms. Cook stated the nomination is for the exterior of the existing buildings.

         She added that if no additional comments are received, Staff recommends that the nomination be forwarded
         with recommendation for listing to the City Council.

         Chair Mark Mcintire offered the property owner and Ms. Caroline Swope an opportunity to present information
         on the nomination. Ms. Caroline Swope responded that there was nothing to add since the previous
         presentation on September 22,2010.

         Chair Mark Mcintire offered the audience an opportunity to provide testimony on the properties, which follows:.
                                        nd
         Katherine Finnigan, 129 So 52 Street, Tacoma, stated she was one of 15 neighbors to Stewart Middle School
         who were supportive of the nomination.
                            th
         Ed Bray, 15804 13 Avenue Ct E, Tacoma, WA 98445, who asked if this action changed the zoning or
         parking.

         Chair Mark Mcintire responded the action by the Commmission was for the landmark status of the
         property only.

        Ms. Tonie Cook read, into the meeting record, the three letters from citizens who made comment per
        email to Staff and included emails from phjonut; Sondra Chamberlain, and Lee Ann Love. The letters
        were supportive of the action or asked a question on including other older schools.

        Commissioner Sundell asked if the property owner of the schools supported the nomination of the
        schools.

        Ms. Caroline Swope responded in the affirmative.

        There was a motion:

        "I move that we, the Landmarks Preservation Commission, recommend to the City Council that Fern Hill
        Elementary School, specifically, the 1911 & 1919 portions of the structure, be included on the Tacoma
        Register of Historic Places, including the exterior of the existing building at 8442 South Park Avenue,
        finding that it meets Criteria A, B, C, and 0 of TMC 13.07.040.  II




        Motion: Mcintire
        Second: Maddox
        Motion: Carried

        There was a motion:

         "I move that the Landmarks Preservation Commission recommend to City Council that Central
        Administration Bui/ding / Central Elementary, specifically, the 1912 portion of the structure, be
        included on the Tacoma Register of Historic Places, including the exterior of the existing building at
        601 South 8th Street, finding that it meets Criteria A, 8, C, and 0 of TMC 13.07.040. II




        Motion: Mcintire
        Second: Sundell
        Motion: Carried


            747 Market Street, Room 1036 . Tacoma, WA· 98402· Phone (253) 591-5200' Fax (253) 591-2002
    3t                                        Website: www.tacomaculture.org
LPC Minutes 10/27/2010, Page 5 of 6



        There was a motion:

         III move that the Landmarks Preservation Commission recommend to City Council that Jason Lee
        Middle School, specifically, the 1924 portion of the structure, be included on the Tacoma Register of
        Historic Places, including the exterior of the existing building at 602 North Sprague Avenue, finding that it
        meets Criteria A, B, C, 0 and E of TMC 13.07.040."

        Motion: McIntire
        Second: AI Janabi
        Motion: Carried


        There was a motion:

        III move that the Landmarks Preservation Commission recommend to City Council that Stewart Middle
        School, specifically, the 1924 portion of the structure, be included on the Tacoma Register of Historic
        Places, including the exterior of the existing building at 5010 Pacific Avenue, finding that it meets Criteria
        A, B, C, and 0 of TMC 13.07.040."

        Motion: McIntire
        Second: Maddox
        Motion: Carried


        There was a motion:

         III move that the Landmarks Preservation Commission recommend to City Council that McCarver
        Elementary School, be included on the Tacoma Register of Historic Places, including the exterior of the
        existing building at 2111 South J Street, finding that it meets Criteria A, B, C, and 0 of TMC 13.07.040."

        Motion: McIntire
        Second: Sundell
        Motion: Carried


        There was a motion:

         III move that the Landmarks Preservation Commission recommend to City Council that Whitman
        Elementary School, be included on the Tacoma Register of Historic Places, including the exterior of the
                                          th
        existing building at 1120 South 39 Street, finding that it meets Criteria A, B, C, 0 and E of TMC
        13.07.040. "

        Motion: McIntire
        Second: House
        Motion: Carried



    C. CHAIR COMMENTS

        There were no comments.




           747 Market Street, Room 1036· Tacoma, WA· 98402· Phone (253) 591-5200' Fax (253) 591-2002
                                            Website: www.tacomaculture.org
LPC Minutes 10/27/2010, Page 6 af6


       D. BOARD BUSINESS

             Bylaws and Inventory Annual Review

            Ms. Cook noted to the Commission, the annual vote on recommendations on amendments is scheduled for
            the meeting of December 8,2010. She reviewed the Staffs recommendation to change one item in the
            Inventory which was presented at the October 13, 2010 Commission meeting which follows. She encouraged
            the Commission to review the Bylaws and submit recommend amendments by the November 10,2010
            meeting.

            2010 Bylaw and Inventory Amendment Recommendation:

            1. Amendment to the North Slope Special Review District Inventory. The property at 709 North Grant Street
            is currently listed as a contributing property, however, noncontributing status was recommended by the
            Commisson on January 13, 2010.

                Ms. Cook further stated that according to the Bylaws, nominations for Officers was an annual meeting
            item for the Commission's agenda in December.

        E. Other Business/Announcements
            Commissioner Ed Echtle announced the upcoming Chinese Reconciliation Park March scheduled on
            October 30, 2010.

            Commissioner Marshall McClintock asked Staff for an update on the possibility of parking at City Hall for
            volunteers.


The meeting was adjourned at 5:48 p.m.


Submitted as True and Correct:




Historic Preservation Officer




               747 Market Street, Room 1036· Tacoma, WA· 98402· Phone (253) 591-5200' Fax (253) 591-2002
           3                                    Website: www.tacomaculture.org
Members
  Mark Mcintire, Chair
  Ross Buffington, Vice Chair
  Edward Echtle
  Ken House
                                                                                                                           B ·" ·,···,~
                                                                                                                           P......
                                                                                                                              'd'·

                                                                                                                                 21
  1m ad AI Janabi, PhD.                                                                                                    Tacoma
  Fred King
  Megan Luce
  Bret Maddox, S.E.
                                                   MINUTES
  Ha Pham
  Pamela Sundell

     Marshall McClintock, North Slope Ex·Officio
                                                   Landmarks Preservation Commission
                                                   Community and Economic Development Department
Staff
   Reuben McKnight, Histonc Preservation Officer



Date:     November 10, 2010                                                                                          LPC       123/10
Location: 728 St. Helens, Tacoma Municipal Bldg North, Room 16


Commission Members in Attendance:                                      Staff Present:
Ross Buffington                                                        Reuben McKnight
Ken House                                                              Tonie Cook
Imad AI Janabi, PhD.
Fred King                                                              Others Present:
Bret Maddox, S.E.                                                      Connie Guffey
Mark Mcintire
Ha Pham
Pamela Sundell
Marshall McClintock

Commission Members Excused:

Commissioners Echtle and Luce



Chair Mark Mcintire called the meeting to order at 5:01 p.m.


1.           CONSENT AGENDA

              A.         Excusal of Absences

                         Commissioners Echtle and Luce were excused.



2.           DESIGN REVIEW

             A.    2106 Pacific Avenue (Union Depot-Warehouse Special Review District)

             Ms. Tonie Cook read the staff report which follows. Built in 1906, the Morris-Miller Co.!Love, Warren & Monroe
             Co. Building is a contributing structure located in the Union Depot-Warehouse Special Review District. The
             District is listed on the Tacoma and National Registers of Historic Places.

             The current proposal is to install a channelletter/logo sign. In July 2010, this proposal was withdrawn from the
             Commission's meeting agenda to seek clarification on the City's sign regulations. The City's interpretation of the
             sign is a one channel-letter corporate logo wall sign. The original proposal was reduced to the proposed one-line
             sign.

             The proposed sign will be installed between the fourth and fifth floors in the location of the recently removed
             Expedia sign, which was a neon letter/logo sign, approximately 13'4" X 1'3 % ", mounted onto one raceway.


I:\HISTORIC PRESERVATION\Landmarks Commission\ 10 Landmarks\Minutes\MINUTES _1110201 O.doc                                     34
LPC Minutes 11/10/2010, Page 2 of 4

      The proposed new sign will consist of LED illuminated letters and logo, 10 feet in length and 1'6.361" in height,
      mounted onto one painted aluminum raceway. The raceway will be anchored to the brick fagade using expansion
      bolts centered on the mortar joints.

      Staff requested the applicant provide at the meeting a sample of sign colors and materials as well as a photo of
      the building's fagade showing all of the existing signage at the meeting. In addition, confirmation was requested of
      the sign's scale shown on the design plan.

      Enclosed is a staff photo of the Pacific Avenue elevation which includes the entire fagade.

      Standards to be considered:
      Refer to enclosed Union Depot/Warehouse Design Guidelines for Signs at the end of Staff Report

      Secretary of Interior's Standards for Rehabilitation
      Number 10. New additions and adjacent or related new construction will be undertaken in such a manner that, if
      removed in the future, the essential form and integrity of the historic property and its environment would be
      unimpaired.

      Staff Analysis to be considered.

      1.       The Landmarks Preservation Commission has jurisdiction to review and approve, or not approve, changes
      to buildings per TMC 13.07.095, prior to those changes being made, by virtue of its status as a City Landmark.

      2.      Applicable guidelines for consideration of this application include: TMC 13.07.270 for building design and
      streetscape improvement review in the Union Depot-Warehouse Historic District, specifically Guideline #7
      regarding signs.

      3.       The proposed sign's location and size are consistent with the existing signs on the northeast fagade with
      the size ranging from approximately 1'3" to 3' in height and 7' to 10' in length. The location of the proposed sign
      appears to meet Union DepotlWarehouse Design Guidelines for Signs, Section 7, b.2, for, " ... shall not dominate
      the building facades or obscure architectural features ... "and the size of the proposed sign appears to meet b.2,
      specifically, for "The size of signs and individual letters shall be of appropriate scale for pedestrians and s/ow-
      moving traffic... "

      4.        Because the sign is a channel letter sign, Signs, Section 7, c.3,Section of the guidelines, which states that
      lettering, " .. shall not occupy more than 60% of the total sign area .. . ", does not appear to be applicable. However,
      the one line with the logo portion without the slogan tag line appears to meets Guideline c.1, for "Messages shall
      be simple and brief. The use of pictorial symbols or logos is encouraged." The proposed sign appears to be
      consistent with other signs in the area.

      5.       The new sign proposes three colors (use of black on the trim) with simple lettering which meets Guideline
      d.2., specifically: "Signs should normally contain not more than three different colors."

      6.       A similar sign was approved by the Commission for the Everest College on the same building in March
      2010.

      7.     The sign will be attached to the building at the masonry joints which meets Guideline f.3., "Screw holes
      must be drilled at points where the fasteners will enter masonry joints to avoid damaging bricks, etc."

      8.       The sign is removable from the exterior of the building which meets Secretary of Interior's Standard #10,
      for, "New additions and adjacent or related new construction will be undertaken in such a manner that, if removed
      in the future, the essential form and integrity of the historic property and its environment would be unimpaired."




              747 Market Street, Room 1036· Tacoma, WA· 98402 . Phone (253) 591-5200' Fax (253) 591-2002
      5                                        Website: www.tacomaculture.org
LPC Minutes 11/10/2010, Page 3 of 4

      Staff recommended adoption of the staff analysis as findings and recommended approval to the Commission
      pending samples of the sign materials and colors.

      There was no discussion.

      There was a motion:

      "I move that we, the Landmarks Preservation Commission, approve the above as findings and approve the
      proposal at 2106 Pacific Avenue, as presented".

      MOTION: House
      SECOND: King
      MOTION: Carried

      Ms. Cook stated the written approval would be issued within the next few days and would also provide the
      approval information to the permit staff.



3.    BOARD BRIEFINGS

      A.   Spanish Steps at 565 Broadway (Old City Hall Special Review District)

      Mr. Reuben McKnight explained that this landscaping design was not a final plan.

      The Commission reviewed the landscaping design as is and expressed the following comments, concerns, and
      requests for additional information:

      1.       Need to have visuals of what the mature plants will look like (i.e. 3D renderings that show accurately plant
      heights and planting densities)
      2.       Would like to be able to compare modern proposal with photographs of the historic landscaping-
      suggesting that the renderings would be most useful if overlaid onto historic photographs or done from the same
      perspective as historic images.
      3.       The Commission prefers native plants not only for appearance, but because they require less intervention
      (watering, maintenance)
      4.       In general, some Commissioners thought the design was too busy and were concerned that the
      architecture of the stairs could be obscured by the plantings. It was also noted that there are a lot of plants in the
      proposed design.
      5.       The Commission would like Darius Thompson and Ramie Pierce (or other appropriate staff) to attend a
      future meeting to discuss the design and maintenance, and relationship between McMenamins and this property
      and the City.
      6.       Before the Commission formally votes on the landscape design, the Commission wants to be assured that
      the City project management, urban forester, streets and grounds, and McMenamins are in full agreement on the
      design and long term maintenance (and that it is formal).


4.    BOARD BUSINESS/PRESERVATION PLANNING

       A. Bylaws and Inventory

           Ms. Cook highlighted the one amendment recommended for change in the North Slope Special Review
           District Inventory, which was presented at the October 27, 2010 meeting .. She referenced the Oct 27, 2010
           Staff Report as follows:




            747 Market Street, Room 1036· Tacoma, WA· 98402 . Phone (253) 591-5200' Fax (253) 591-2002
                                             Website: www.tacomaculture&rg

                                                                                                                       6
LPC Minutes 11/10/2010, Page 4 of 4

              The property at 709 North Grant Street is currently listed as a contributing property, but noncontributing status
              was recommended in January 13, 2010 meeting of the Commission.

           B. Officer Nominations
              Mr. McKnight referenced the LPC Bylaws, as follows, "Officers shall be nominated at the first meeting in
              December of each year. Elections shall be held at the following meeting. New officers will assume duties at
              the meeting following their election". He noted there is only one meeting in the upcoming month,
              December 8,2010.

           C. Historic Preservation Plan

              Mr. McKnight circulated a copy of the Briefing Dcoument regarding the Historic Preservation Plan Element
              and Landmarks Preservation Code Revisions sent to the Planning Commission for the upcoming November
              17,2010 Planning Commission meeting. He added this is to update the City's Culture and Hisotric
              Comprehensive Plan Element for the 2011 Annual Amendment Application No. 2011-02. He added, the plan
              was the same document as previously provided to the Landmarks Preservation Commission on September
              15,2010. The memo provides the detail on the presentationfor the November meeting.

              He briefly reviewed the list of possible code changes (currently pending or rcommendations in the plan) and
              requested the Commission's feedback as well as suggestions on the document.

              Mr. McClintock suggested that curb cuts and driveway issues be part of the same merging of regulations for
              consistency in responsibility.

           D. Other
              Mr. McKnight noted the proposed Wedge Historic District was on the agenda of the City Council
              Neighborhood and Housing Committee on November 15,2010.

              Mr. McKnight stated the deadline for Commissioners to apply for a new appointment is
              November 12,2010.

              He also noted the December 7,2010 City Council agenda with the recent nominations of the
              six public schools and Beutel Residence.

              There was an inquiry on the provision of parking for volunteer Commissioners.




The meeting was adjourned at 5:47 p.m.




Submitted as True and Correct:




Historic Preservation Officer



               747 Market Street. Room 1036· Tacoma. WA· 98402· Phone (253) 591-5200· Fax (253) 591-2002
                                                Website: www.tacomaculturem.g

       7
Public Safety, Human Services, and Education
             Committee Minutes
                                   http://www.cityofiacoma.orgIPSHSE
          Tacoma Municipal Building, Room 248, 747 Market Street, Tacoma, Washington 98402


                                                                                 October 28, 2010


  Vice Chair Woodards called the meeting to order at 4:56 p.m.

  Council Committee Members Present:       Lonergan, Mello (alternate), and Woodards.

  Council Committee Members Absent:        Campbell, and Mayor Strickland.

  Approval of October 14,2010 Minutes
         Council Member Lonergan moved to approve the minutes of the October 14, 2010
  meeting. Seconded by Council Member Mello. Voice vote was taken and carried.

  First 5 Fundamentals
  While waiting for the presence of a quorum, an informal discussion on this topic took place
  prior to the beginning of the meeting, see attached memorandum. Discussion ensued after the
  meeting was called to order regarding First 5 Fundamentals' partners and successes achieved
  in the first two years of operation.

  Public comment was heard from Julia Garnett, Director of Tacoma 360.

  Amending lease agreement with Pave & TLC
  At approximately 5:06 p.m. Jeff Jenkins, Public Works Facilities, stated this item was discussed
  at length at the Committee's October 14, 2010 meeting. He briefly reviewed key terms of the
  amendment to the Operation and Use Agreement. Discussion ensued regarding the City's
  policy on how space is leased and the Committee Members requested an inventory of use
  agreements for City-owned properties and facilities be added to the Committee's work plan for
  2011.
          Council Member Lonergan moved for a "do pass" recommendation. Seconded by
  Council Member Mello. Voice vote was taken and carried.

  Humane Society Contract for Shelter Services
  At approximately 5: 18 p.m. Assistant Police Chief Bob Sheehan introduced Kathleen Olsen,
  Denise McVicker, and Maggie Webb, of the Tacoma-Pierce County Humane Society; Joe Hunt,
  Animal Control, and Danielle Larson, Tax and License. Assistant Chief Sheehan stated the two
  basic changes to the Humane Society contract are lab tests and reduced costs. Discussion
  ensued regarding why the costs are lower this year, if there have been less animals coming to
  the shelter, where the funding for this contract is appropriated from, the reason why an Animal
  Control Officer position is being filled at this time, if the new officer will work nights and
  weekends, advance notification to the shelter for cruelty cases, if there is a maximum dollar
  amount for care on cruelty cases, and changes to the boarding fees assessed to the City.


                                                                                                     38
Public Safety, Human Services, and Education Committee Minutes                            Page 2
October 28, 2010



      Council Member Lonergan moved for a "do pass" recommendation. Seconded
by Council Member Melio. Voice vote was taken and carried.

Code Changes to boarding fees assessed to the City
At approximately 5:35 p.m. Council Members noted this item was discussed earlier in the
meeting during the Humane Society contract presentation.

       Council Mefuber Lonergan moved for a "do pass" recommendation. Seconded by
Council Member Melio. Voice vote was taken and carried.

Topics for Upcoming Meetings
Vice Chair Woodards requested a special meeting be scheduled on November 10, 2010,
and requested an update on the community-wide gang assessment and a continued discussion
on youth violence programming. Discussion ensued regarding extending an invitation to youth
violence service providers.

Other Items of Interest
There were no other items of interest.

Public Comment
Public comment was heard earlier in the meeting.

Adjournment
There being no further business, the meeting was adjourned at 5:53 p.m.




                                                      Victoria Woodards, Vice Chair




 39
                                         CITY OF TACOMA

                          INTER-DEPARTMENTAL COMMUNICATION



TO:            File

FROM:          Jennifer Joyce, Office Assistant, City Clerk's Office

DATE:          October 28,2010

SUBJECT:       Informal discussion at the Public Safety, Human Services, and
               Education Committee meeting of October 28,2010.


While waiting for the presence of quorum at the Public Safety, Human Services,
and Education Committee meeting of October 28, 2010, Vice Chair Woodards
and Council Member Lonergan held ar) informal discussion with presenters regarding
the following agenda item.

First 5 Fundamentals
At approximately 4:41 p.m. Debbie Bergthold, Human Rights and Human Services
(HRHS), provided brief introductory comments about First 5 Fundamentals; then
introduced Kelly Phanco, First 5 Fundamentals. Stacey Gillette, HRHS, provided
background information on the contract with First 5 Fundamentals, noting the
City Manager's Office has recommended a continuation of funding for the 2011-2012
biennium.

Ms. Phanco introduced Tanya Andrews, Executive Director of the Children's Museum
and member of the First 5 Fundamentals Executive Committee; Diane Kroll, of the
Puget Sound Educational Services District, and member of the First 5 Fundamentals
Executive Committee; and Cinden Gizzi, of the Tacoma-Pierce County Health
Department. Ms. Andrews, Ms. Kroll, and Ms. Gizzi discussed how First 5
Fundamentals assists families in Pierce County, and reviewed the business plan,
organizational information, legacy partners, business plan revisions, and the revision
process.
Public Safety, Human Services, and Education
     Committee Special Meeting Minutes
                                    http://www.cityoftacoma.org/PSHSE
           Tacoma Municipal Building, Room 248, 747 Market Street, Tacoma, Washington 98402


                                                                                 November 10, 2010
  Chair Strickland called the meeting to order at 4:34 p.m.

  Council Committee Members Present: Campbell, Lonergan, Woodards, and Mayor Strickland.

  Council Committee Members Absent:         None.

  Gang Assessment RFP Strategies
  At approximately 4:36 p.m. Council Member Woodards stated she is the Chair of the Tacoma
  Gang Plan Steering Committee. She provided information on Steering Committee, the
  development team, example members for the advisory work group, the Request for Proposal
  (RFP) to hire a research partner/consultant, and the Committee's tentative.RFP timeline.
  Chair Strickland noted the importance of education and partnering with school districts.
  Discussion ensued regarding the makeup of the Steering Committee and the advisory work
  group. Police Chief Don Ramsdell noted once the advisory group's functions are identified it will
  be easier to add the members. Council Member Lonergan suggested the Steering Committee
  bring updates back to this Committee periodically.

  Youth Violence Evaluation Report
  At approximately 4:57 p.m. Debbie Bergthold, Human Rights and Human Services (HRHS),
  stated at the October 14, 2010 meeting, results were presented for the Aggressive
  Replacement Therapy (ART) Program through the Tacoma-Pierce County Health Department;
  and for the Male Improvement Project (MIP) through the Tacoma Urban League. She noted
  Council Members had concern over the results and requested follow up on the scope of
  services, funding information, and contract deliverables. Ms. Bergthold then reviewed a handout
  detailing all of the requested information. Discussion ensued regarding the times of the year'
  when most of the services are expended, the goal percentages, why the percentage for family
  partnership hours is low, and the difficulty in parental engagement. Chair Strickland suggested
  the goals be revisited. Council Member Woodards requested to see how much long-term
  success is being seen in the children served, and how that can be better identified
  in the contract and be tracked.                   .

  Public comment was heard from Beth Wilson, Tacoma-Pierce County Health Department.

  Discussion ensued regarding previous difficulty in getting data from the juvenile court, what
  proportion of the students are in middle school, if the reporting is done quarterly or monthly,
  and if the Council is being asked to extend the funding for these programs in the 2011-2012
  budget. Assistant City Manager Tansy Hayward stated before moving forward with contract
  negotiations there appears to be an interest in reviewing the contract deliverables.
  Ms. Bergthold stated if the Committee has concern about the program's performance,
  conditions can be placed on continued funding and staff can investigate different options.


                                                                                                      41
Public Safety, Human Services, and Education Committee Special Meeting Minutes               Page 2
November 10, 2010



Discussion ensued regarding how staff will be reconnecting with the school district and juvenile
court to obtain better information, what gets the kids into the programs and how it can be
measured, and what can be changed to make these programs more successful. Council
Member Woodards requested to see more language in the contracts to ensure the programs
are being evaluated on things they can achieve. Discussion continued regarding duplication of
services and if there could be a place to bring youth from multiple schools in to.

Chair Strickland left here, at 5:38 p.m.

Discussion ensued regarding why the number of youth referred to the MIP Program is low,
if the Tacoma Urban League programs take place after school, where else the MIP Program
gets referrals from, the need for better support for the investment, and if target levels are being
met on the numbers served. Ms. Hayward stated staff will proceed with some preliminary
contract negotiations and bring them back before the Committee for additional conversation.
Council Member Woodards requested to hear reports if there are issues with the school district
or courts. Linda Villegas Bremer, HRHS Director, stated staff will work on improving or
changing the family partnership hours.

Topics for Upcoming Meetings
Council Member Campbell asked why the crime-free housing programs are in the HRHS
Department and not Community-Based Services. Ms. Villegas Bremer then noted she will
bring forward some recommendations around domestic violence programming to an upconiing
meeting.

Public Comment
Public comment was heard earlier in the meeting.

Adjournment
There being no further business, the meeting was adjourned at 6:00 p.m.
                                                                                               921"




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                                       TACOMA
                                        POWER
                                                 TACOMA
                                                  WATER
                                                          TACOMA
                                                            RAIL

                                       TACOMA PUBLIC UTILITIES



                                                                    APPROVED 11-17-10
                                          MINUTES
                                      City of Tacoma
                            Public Utility Board Study Session
                                    October 27,2010
                                          4:00 p.m.

Chair Casey called the Public Utility Board study session to order at 4:00 p.m. at the
Public Utilities Administration Building.

Present: Laura Fox, Woody Jones, Bob Casey, Peter Thein, David Nelson

Third Quarter Financial Update
Tacoma Power: Power Superintendent Coates provided a biennium summary of
assumptions and outlook for the 2009/2010 biennium. Superintendent Coates then
shared graphs illustrating electric retail sales, electric retail sales revenues, bulk power
sales, and bulk power sales revenues. The biennium forecast versus budget was then
detailed. The second quarter outlook was then compared to the third quarter. Actual
retail sales were approximately $1.6M higher than expected over the quarter, mostly
due to higher sales quantity in August and September. Personnel costs were lower in
the third quarter than previously forecast; there is no change in the fourth quarter
forecast. A graph illustrating the estimated current fund cash balance was reviewed.

Tacoma Water: Water Superintendent McCrea provided a biennium summary of
assumptions and outlook for the 2009/2010 biennium. Superintendent McCrea then
shared graphs illustrating water demand monitoring billed revenue monitoring. The
biennium forecast versus budget was then detailed. The second quarter outlook was
then compared to the third quarter. Total revenue less expenditures are expected to
decrease by $2.2M from the prior quarter outlook. Expected retail sales revenue is
down $1.2M due to decreased consumption. A graph illustrating the estimated current
fund cash balance was reviewed.

Tacoma Rail: Rail Superintendent King provided a biennium summary of assumptions
and outlook for the 2009/2010 biennium. Graphs and charts illustrating intermodal
volumes and commercial volumes were reviewed. Line haul was down from budget and
9212


       a fuel surcharge is in place. Major contributors to cost reductions were reviewed. In
       comparing the last two quarters, other revenue has been adjusted down due to current
       trends. A graph illustrating the estimated current fund cash balance was reviewed.

       Tacoma Rail Repower Grant
       Superintendent King stated the locomotive repower uses the frame of an existing
       locomotive, retains traction motors and trucks, replaces the diesel engine (old engine
       and equipment must be scrapped) and adds technology enhancements for efficiencies.
       T acoma Rail is proposing to repower three locomotives with grant assistance.
       Superintendent King then provided an overview of the current fleet and the
       Environmental Protection Agency (EPA) tiers, and EPA nonattainment area. Benefits to
       locomotive repowering include emissions reduction and fuel savings. There will be
       microprocessor controlled traction and the ability to pull more tonnage with less
       horsepower. Funding and net present value were then detailed. The grant requires that
       the locomotives remain in Pierce County with project completion by September 30,
       2011.

       Miscellaneous
       Randy Krueger, Senior Project Manager in Water, provided an overview of the
       consultant selection process for design services at the Water Filtration Plant.

       Adjournment
       The study session was adjourned 6:08 p.m. until the next regularly scheduled study
       session on Wednesday, November 17, 2010, at 3:00 p.m.

       Approved:                              Approved:




                                                                                            2
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                                        POWER
                                                TACOMA
                                                 WATER
                                                          .......
                                                         TACOMA
                                                           RAil
                                      TACOMA PUBLIC UTILITIES




                                                                    APPROVED 11-17-10

                                        MINUTES
                                     City of Tacoma
                               Public Utility Board Meeting
                                    October 27,2010
                                        6:30 p.m.


Chair Casey called the Public Utility Board meeting to order at 6:30 p.m. at the Public
Utilities Administration Building.

Present: Bob Casey, Laura Fox, Peter Thein, David Nelson, Woody Jones

Minutes of the Previous Meetings
Mr. Thein moved that the minutes of the previous meetings be adopted; seconded by Mr.
Jones. Voice vote was taken and carried. The minutes were declared adopted and
made part of the record.

Recognitions
There were no recognitions

Comments from the Public
Alice Phillips of IBEW and several Tacoma Power employees voiced their concerns and
views of the steps taken to balance the Tacoma Power budget, specifically the personal
impact of layoffs.

Consent Agenda
There were no items on the consent agenda.

Regular Agenda
D-1    Resolution U-1 0425 - Award contracts and approve purchases:
    1. Award contract to HD Supply Utilities for overhead and underground
       secondary triplex and quadruplex cable ($802,672, plus sales tax);
    2. Award contract to MWH Americas, Inc., for engineering consultant services
       related to the design of the Green River Filtration Facility ($1,538,295, plus
       sales tax);
    3. Award contract to S&W Utility Contractors, Inc., for the replacement of
       asbestos cement water mains ($560,883, plus sales tax);



                                                                                          5
9214

            Mr. Thein moved to adopt the resolution; seconded by Ms. Fox.

            Voice vote was taken and carried. The resolution was declared adopted.

            0-2   Resolution U-10426 - Authorize execution of a proposed Letter of
                  Agreement between the City of Tacoma and the Teamsters Local Union
                  No. 117, General Unit.

            Mr. Thein moved to adopt the resolution; seconded by Mr. Jones.

            Voice vote was taken and carried. The resolution was declared adopted.

            Joy St. Germain, Director of Human Resources, stated this resolution requests
            authorization to execute a letter of agreement to the 2008-2010 collective bargaining
            agreement with the Teamsters, Local 117 General Unit. This group represents a diverse
            unit of 185 employees, including craft professionals, street maintenance, grounds
            maintenance, refuse, solid waste operations, forensic services, and finance department
            employees. Approximately one third of the employees in this unit work at TPU. The City
            has been bargaining the implementation of the city-wide classification and compensation
            study in an effort to fulfill its commitments to employees and unions of instituting a
            market-based system. The pay is retroactive to January 1, 2009 as negotiations began
            in November 2009. Based on the negotiated market com parables used to include both
            public and private sector matches, this agreement provides for the necessary
            adjustments to successfully implement the City Council's compensation philosophy of
            paying employees at the seventieth percentile .of the labor market. The Local 117 unit is
            voting to ratify the contract this evening simultaneous with the Board meeting. Approval
            to execute the letter of agreement without the final unit ratification is appreciated
            because of the required timelines to obtain support before bringing the proposal to the
            City Council, which is currently scheduled for November 9.

            0-3    Motion 10-16 - Approve a settlement in a property damage and personal injury
                   claim in the amount of $45,790.81

            Mr. Thein moved to approve the motion; seconded by Ms. Fox.

            Bill Fosbre, Chief Deputy City Attorney, stated this motion will result in the full and final
            settlement of all claims for damages involving a May 2009 multi-vehicle car accident
            involving a Tacoma Power vehicle. The settlement amount will cover the injuries as well
            as the property damage. A confidential memo has been provided to the Board that
            further details the incident.

            Voice vote was taken and carried. The motion was approved.

            0-4    Motion 10-17 - Authorize an additional $235,000 to the law offices of Van
                   Ness Feldman for their continued legal services associated with the
                   Cushman Hydroelectric Project relicensing and flood claims.



       46                                                                                       2
                                                                                                921~


 Chair Casey recused himself from this motion and left the dais .. Vice-Chair Thein
 temporarily assumed the position as Chair.

 Ms. Fox moved to approve the motion; seconded by Mr. Nelson.

  Bill Fosbre, Chief Deputy City Attorney, stated this motion will authorize an additional
  $235,000 for the VanNess Feldman law firm. This law firm was instrumental in helping
  us obtain our license for the Cushman facility and they have also been representing us
  with the flood claims from North Fork property owners. This will allow us to continue to
  defend Tacoma Power's interest. In response to a Board inquiry, Mr. Fosbre stated it is
. believed that the funds will last for the year and additional funds will require Board
  approval. Also, if additional support for flooding claims is needed, it is possible that an
  RFP would be issued for those services.

 Voice vote was taken and carried. The motion was declared approved.

 D-5    Motion 10-18 - The Department of Public Utilities 2011/2012 budget, as
        submitted and filed with the Clerk of the Board, be accepted and ap'proved
        and the City Council is requested to approve the same as provided by
        Section 4.12 of the Charter of the City of Tacoma.

 Mr. Thein moved to adopt the resolution; seconded by Mr. Nelson.

 Ms. Fox moved to amend the motion to say: The Department of Public Utilities
 2011/2012 budget as submitted and filed with the Clerk of the Board be amended as
 follows. The general government expenses set out on page 9 of the 2009/2010 budget
 be used for such expenses for the 2011/2012 TPU biennial budget until such time as the
 Director of Utilities and the City Manager reach a different agreement on such expenses
 which shall be brought back to the Board for approval; seconded by Mr. Thein.

 Prior to voting, Board Members shared views on the budget and outlined the time, effort,
 and rigor put into studying and considering the budget holistically. Board Members
 expressed their appreciation and understanding to those who spoke earlier in the
 evening about the impacts of the layoffs.

 Director Gaines called on Barb Ostrander, Management Services Manager, to address
 the budget. Ms. Ostrander stated the Board is considering TPU's draft preliminary
 budget tonight and we are required to file our preliminary budget with the City Clerk by
 November 2nd. Our budget will then become part of the City of Tacoma's budget. There
 has been one change to the proposed budget since it was presented at the October 13
 Public Utility Board meeting. The appropriation for the Family Need Fund has been
 increased from $1.5 million to $1.8 million dollars. The increased appropriation will
 authorize the expenditure of $900,000 in cash reserves as well as the $900,000
 contribution from Tacoma Power if the economic conditions warrant it. Each of the
 utilities has kept a close watch on revenues and expenses throughout this biennium,
 carefully monitoring their financial position during the economic downturn. These
 budgets are an extension of their thoughtful stewardship. All of the operating division

                                                                                    3
9216

       budgets are smaller for 2011/2012 than what was planned for the 2009/2010 biennium.
       Certain budget assumptions are used for estimating the cost of benefits for all City of
       Tacoma employees. Medical benefit costs will increase by 14 ,percent for 2011 and
       again in 2012. Dental and medical benefits will increase by $7,816 per employee over
       the 2009/2010 budget and will total nearly $34,000 dollars for each employee during this
       next biennium. Tacoma Public Utilities pays for "shared services" provided by City of
       Tacoma General Government departments including Finance, Human Resources, Legal
       and Information Technology. Costs for these services are estimated at nearly $34M for
       the biennium. Tacoma Public Utilities also supports the City, County, State and Federal
       Governments through a variety of taxes. Our estimate for this biennium is over $118M
       dollars. This estimate does not include sales tax on purchases made by the utilities. The
       utilities are affected by statutory requirements and regulations for clean air, water quality
       and conservation. Many of their programs and capital projects are driven by these
       requirements.

       Tacoma Power: This proposed budget continues to support Tacoma Power's strategy to
       maintain low rates while providing reliable and environmentally responsible electric
       power. Tacoma Power's 2011/2012 budget is $788.9M dollars. This is down $94.5M
       dollars or 10.7 percent from the current budget. A $39.4M appropriation from the current
       fund will supplement revenues. Tacoma Power personnel costs are projected to increase
       nearly $10M (6.5 percent), even though staffing levels are down 53 FTE's. Most of this
       increase is attributed to the increase in medical benefits as well as the increase to the
       retirement contribution. This budget anticipates a rate increase to meet the needs of the
       utility. Several options were explored and further information will be brought to the Board
       as the rate case is completed over the next several months. Tacoma Power's current
       recommendation calls for 5.7 percent increases in 2011 and 2012. The impact of each
       increase is estimated at $5 a month for the average residential bill.

       Tacoma Water: In formulating this budget Tacoma Water has worked hard to control
       costs and identify where they could realize savings in the operating and maintenance
       budget while still being good stewards of the utilities assets. Tacoma Water is also faced
       with significant capital projects to comply with regulatory requirements. Tacoma Water's
       2011/2012 budget is $159.1 M. This is down $8.4M or 5 percent from the current budget.
       Tacoma Water's personnel cost are planned to increase by $262,000, even though they
       have reduced staffing levels by about 27 FTE's. The increase is attributed to the added
       cost for medical and retirement benefits. Tacoma Water is recommending system
       average increases of 5 percent in 2011 and 2012 to meet the needs of the utility. This
       equates to about a $1.50 increase to the average monthly residential bill each year.

       Tacoma Rail: Tacoma Rail's 2011/2012 budget is $40.4M. This is down $6.9M or 14.5
       percent from the current budget. personnel costs are projected to decrease by $252,000
       dollars. Staffing levels have been reduced by 15 FTE's. Tacoma Rail's budget includes
       proposed rate increases of $2 per platform for intermodalloads (from $55 to $57) and an
       increase of $33.40 for commercial to bring their charge to $295 dollars for regular loads
       and $345 dollars for hazardous loads. TPU's budgets and rate proposals reflect
       strategies that are durable over the long run. The Utilities have adjusted to the realities of



                                                                                            4
                                                                                         921'

the economy and have right-sized their budgets and their work forces for the 2011/2012
biennium and beyond.

Voice vote was taken and carried. The amended motion was declared approved.

H.   Reports of Director
H-1 September cash projections for Power, Water, and Rail
H-2 September financial reports for Power, Water, Rail, Fleet, and Self Insurance

I.    Comments by Members of the Board
Chair Casey stated that Board Rule 1(a) states there will be one Board meeting per
month in November and December to be held on the third Wednesday. The Board
meetings for the remainder of the year are scheduled for November 17 and December
15.

J.    Adjournment
There being no further business or comments from the audience, the Public Utility
Board was adjourned at 7:19 p.m. until Wednesday, November 17 , 2010, for a study
session beginning at 3:00 p.m., followed by the regular meeting at 6:30 p.m.

Approved:                               Approved:




                                                                                5
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                 '-...-.)
                                                    l1
                                                      :";"~"'~


                                                     J\tOMA-PIERCE COUNTY HEALTH DEPARTMENT


                                                                   REGULAR MEETING
       Tacoma - Pierce COl1-Aty                i


 Health Departrn~:rit\"'                                                 MINUTES
      Healthy People in Healthy Communities.
                www.tpchd.org
                                                                     November 3, 2010

3629 S. D St., Tacoma, WA 98418-6813
(253) 798-3536/ FAX - (253) 798-7627



               These minutes are not verbatim. Recorded tapes are available upon request.

Chair Dick Muri caiied the regular BOHmeeting to'order at 3:00 p.m. with Vice-Chair Marilyn Strickland,
Board Member Patricia Johnson, representing the Pierce County (PC) Cities & Towns Association;
Board Member Victoria Woodards, representing Board Member Jake Fey; Board Member Rebecca A.
Sullivan, MD; Board Member Barbara Gelman; and, Board Member Terry Lee, present. Also present
were Health Department (HD) staff and the public. Board Members Pat McCarthy and Jake Fey. were
excused.

RECOGNITION OF BOARD OF HEALTH CLERK, CHERYL J.. REXROAT

Anthony L-T Chen, MD, MPH, Director of Health, said this Board could not have functioned without the
services of Cheryl Rexroat who has very quietly in the background done all of the things necessary to
keep this Board moving and even outside of these meetings ensuring that all of the announcements and
all of the proper procedures are followed. We appreciate the Board taking time to recognize her today.

BOH Member Lee said Cheryl is as big a part of this public health organization as anyone he can think
of. He has always known when he has received her emails on attendance or updates that it is important.
He said he is right behind her in his career. He thanked Cheryl and said she will definitely be missed.

BOH Member Gelman said the past ten years she has served as a BOH Member Cheryl has been a
steady influence. Cheryl told her she will be busy stretching out all of the things she used to squeeze into
weekly vacations and enjoy it a lot more. BOH Member Gelman wished Cheryl well.

BOH Member Sullivan said she too has known Cheryl about ten years. When she first came to work for
the HD, Cheryl was a big part in getting her settled and pointing her in the right direction. That has
continued to be true. She has always appreciated her helpfulness, her friendliness, and her efficiency.

Vice-Chair Strickland said this is her first year of getting to know Cheryl. Leadership and elected officials
are in the limelight; however, there are people who quietly lead behind-the-scenes getting us here,
getting our notes together, and ensuring we are doing our jobs. Thank you Cheryl.

BOH Member Woodards said as a Tacoma Urban League, PC, and City of Tacoma employee, she has
talked on the phone with Cheryl for over 15 years, and now we have gotten to meet and work with each
other~ She wished Cheryl the best of luck and said she has done a good job for the HD.

BOH Member Johnson said Ron Lucas and her have shared this position for the last several years.
Everything has been received in a timely fashion, we have had all of the materials we have needed, and
Cheryl has always been able to answer our questions. She appreciates Cheryl's work and will miss her.
                                                                                                           50
Tacoma-Pierce County Board of Health Regular Meeting Minutes
November 3, 2010
Page 2

Chair Muri said Cheryl has made our jobs easier by being effective and efficient. Cheryl was presented
with an azalea plant, a dozen red roses, and a Certificate of Appreciation signed by Dr. Chen and Chair
Muri, which he read into the record. Presented to Cheryl J. Rexroat in sincere appreciation for your 15
years of service. and dedication as the Tacoma-Pierce County Board of Health Clerk. Your tireless,
behind-the-scenes attention to detail has been critical to Health Department function. You have been a
tremendous asset to the Board of Health, the Health Department, and the residents of Pierce County.

COMMENTS BY THE PUBLIC [Not relating to a specific agenda item]

Kathy McVay said she served on the Board for almost ten years and served as Board Chair for a couple
of years. Cheryl kept all of us in order and would remind her when something was missed or needed to
be added. She would not have missed today, gave Cheryl her best, and a bouquet of flowers.

Mayor of Steilacoom I Alternate BOH Member Ron Lucas spoke on behalf of former BOH Members Lyle
Quasim, Connie Ladenburg, and Rick Talbert, who would also say, no one herded cats better than
Cheryl did. We appreciated your professionalism, timeliness, and everything you. did. He also witnessed
the Security Guard and staff working together in an amazing way to set up for the BOH meeting.

Norma Pancake, PC Emergency Medical Services (EMS), said she has known Cheryl for 15 years. She
has kept the PC EMS Office and Council in check with the BOH for some time. She thanked Cheryl.

.Cheryl read her card from the BOH Members. Happy Retirement. All of these years you have kept your nose
to the grindstone, pulled your hair out, and worked your buns off. Take what few body parts you have left and enjoy
your new life. It has been my distinct honor and pleasure to be Clerk to the BOH for 15 years. It is a job
that I will miss. I have enjoyed it immensely. I have enjoyed getting to know so many different people. I
thank you for your kind remarks and your generosity. I have felt like a mother. hen being protective of her
chicks. God bless each and every one of you.

CONSENT AGENDA

The Clerk read the title into the record. Approval of the minutes of the October 6, 2010 regular BOH
meeting, the minutes of the October 20,2010 special meeting I study session, and the minutes of the
October 21, 2010 year 2011 proposed fee schedule public hearing. Vice-Chair Strickland moved to adopt
the Consent Agenda. Seconded by BOH Member Gelman, the motion passed unanimously on a voice
vote.                                                                     .

REGULAR AGENDA

Resolution No. 2010-4257-Adoption of the Tacoma-Pierce County Health Department 2011 Fee
Schedule effective 12:01 a.m. January 1,2011. The Clerk read the title into the record. Vice-Chair
Strickland moved to adopt the resolution. Seconded by BOH Member Gelman.

Steve Marek, Division Director for the Environmental Health (EH) Division, also thanked Cheryl for all the
years of working with her, it has been great, and we will miss her.

A public hearing was held on October 21, 2010 from 3:30 - 4:30 p.m. in the HD Auditorium to provide a
time for public comment regarding the HD 2011 Fee Schedule. No one from the public attended to
provide public comment. These fees are basically the same as the 2010 Fee Schedule-a few have
increased, a few have decreased, and some have been combined to reflect the work we are actually
performing within the different fee categories. This is the second consecutive year that EH has not
increased the fees across the board to reflect COLA. There is no cost of living built into these fees.


 51
Tacoma-Pierce County Board of Health Regular Meeting Minutes
November 3, 2010
Page 3

The motion passed unanimously on a voice vote.

Resolution No. 201 0-4258-Authorization to contract with Netsmart New York, Inc., for $50,996, to
provide software systems upgrades for the Strengthening Families Division, November 8, 2010
through December 31, 2010. And, further, contract with Netsmart New York, Inc., for $47,089, for
the period of January.1, 2011. through December. 31, 2011. The Clerk read the title into the record.
Vice-Chair Strickland moved to adopt the resolution. Seconded by BOH Member Gelman.

David Vance, Division Director for the Strengthening Families Division, said this represents a cUlmination
of two year's work. The Maternal Outpatient Management System (MOMS) Program conducted a
Request for Proposal process to replace its aging billing software and to implement electronic medical
records for client records management. Insight brings a modern tool set to Treatment Services that
increases the HD's ability to invoice on a more accurate and timely basis and implements Omaha
documentation standards to the MOMS Program and program staff. The ability to manage cases and
report appropriately to our County and Statefunding and Treatment Services partners will be improved
significantly. Also, the HD's Treatment Services Program contracts annually with Netsmart New York,
Inc. for software maintenance with its AMS client management software. Mr. Vance recognized Kathleen
Nolte, Cathy Mortell, David Bischof, and Andy Rohr for their work.

The motion passed unanimously on a voice vote.

Resolution No. 2010-4259-Authorization to increase the aggregate 2010 Budget, by $333,583,
from $37,160,886 to $37,494,469. The Clerk read the title into the record. Vice-Chair Strickland moved
to adopt the resolution. Seconded by BOH Member Woodards.

Anthony L-TChen, MD, MPH, Director of Health, said 2010 Budget information was shared with the BOH
Members during the October 20, 2010 BOH special meeting I study session. Our final 2010 Budget is
$37,494,469, compared to our original 2010 Budget in January of $33,128,211. This is an increase of
$4,366,258 and an increase of 3.5 Full-Time Equivalents (FTEs) and was mainly a result of a lot of
grants that came into the HD, which reflects the incredible amount of work that our staff have being
doing. The HD received $80,000 for ABCD Dental, $1.8M to respond to the Pandemic Flu and H1 N1,
$186,000 for Bioterrorism, $185,000 for Communicable Disease Control, $413,000 for Breast and
Cervical Health, $300,000 for Dirt Alert I Tacoma Smelter Plume, $82,000 for Regional AIDSNet
Coordinator, $200,000 for Shellfish Watershed Project, and, $110,000 for Wood Smoke Reduction. The
PC General Fund decreased by 8%, the PC Special Fund decreased by 21 %, and the City of Tacoma
remained unchanged. The HD has been doing well in regard to Categorical grant funds, but our
Discretionary I Flexible funding dollars continue to be a challenge.

When we come back to the BOH Members and talk about the 2011 Budget early next year for any
revisions, that will also reflect the across the board cuts Governor Gregoire made a few months ago.
Now, with the overturn of the Initiatives (the soda and candy tax), we will probably see some impacts.
From the across the board cuts, the HD will probably see cuts from both the Washington State
Department of Health and the Department of Social and Health Services.

HD staff continue to provide services, while every program is working to save funds (14 unfilled FTEs). In
2010, HD employees are taking 13 Furlough Days. We are a little bit ahead of budget now. That is a
good sign as we move into a time where we know it will be more unstable.

BOH Member Gelman asked how many of these FTEs were on temporary contract. Dr. Chen replied that
none of them are on temporary contract. Usually when we receive a grant, depending on what the grant
looks like, we will either add it to existing staff time or will hire staff.

                                                                                                             52
Tacoma-Pierce County Board of Health Regular Meeting Minutes
November 3, 2010
Page 4

The motion passed unanimously on a voice vote.

DIRECTOR OF HEALTH COMMENTS - (Anthony L-T Chen, MD, MPH, Director of Health)

Drug Disposal Press Conference. Dr. Chen said HD staff have been working on quite hard and have
been very successful in getting uptake from Police Chiefs throughout PC. The HD has paid for secure
drug disposal boxes. This event will occur on Tuesday, November 16, 2010, 11 :00 a.m., at the Fife
Police Department. Fife was the first city in PC to participate in this effort and gave the HD the idea to
spread this practice throughout PC to ensure safe disposal of prescription (medicines, pharmaceuticals,
and over the counter) drugs. We are working on getting the VIPs lined up for the event. Representative
Jay Inslee has co-sponsored some legislation on a federal level, which we hope will make it easier for us
to expand these programs. The past few sessions, Representative Dawn Morrell has tried to advance
legislation on drug disposal as well. We are hoping to bring some of those advocates in as well as Police
Chiefs and Mayors from different jurisdictions. We will inform you when this is finalized.

On-line Food Worker Card Class. Dr. Chen said Food Worker Cards are a very important service that
the HD provides in teaching and testing in PC. Almost every community has some kind of food
establishment. PC is very stretched out and for some people to drive to the HD to take their examination
so they can go back and work wherever they are living can be a burden.                                   .

Mr. Marek said we were hoping to rollout the on-line Food Worker Card Class by November 1, 2010. The
class will be offered in eight different languages, there were some complications with some of the
translations, and it should be ready within a couple of weeks.

During an October 27,2010 visit to the HD, Washington State Department of Health Secretary Mary
Selecky was the first person to take the class on-line. People will be able to log in pretty much anywhere
on-line, and take an interactive 30- to 45-minute test. If they are successful, they will receive their Food
Worker Card. There has been a lot of concern from the state-wide Environmental Health Directors about
ensuring whoever is behind the computer will be the person who will receive the Food Worker Card. We
have taken every precaution we can, and it is probably 95% secure. He does not feel it will be common
practice for people to cheat. There is also a concern that we would be taking money from the state. If you
work in King County and you live in PC, PC receives the money. If you live in King ,County and work in
Tacoma, King County receives the money.

Eleven other counties have signed up with us. The program will be the same as ours, but with their logo
on it and their Health Officer will sign the Food Worker Card. Mr. Marek feels this is great and will save
people a lot of time driving back and forth. When the HD polled people taking the class, about85% to
86% of them indicated an interest in taking the class·on-line. It will be beneficial in getting our staff out of
teaching the class and out in the community inspecting food establishments. We do plan to have a media
event when we rollout the class, and we will ensure the BOH Members are informed.

Chair Muri asked what will be needed to take the class. Mr. Marek replied a driver's license and credit
card. You will use the address where you want the card mailed to.

Vice-Chair Strickland thanked Mr. Marek and staff for moving this innovative project forward, and she is
excited that Tacoma-Pierce County gets to lead the way. A couple of months ago we talked about our
Strategic Plan as an organization. There was a question mark about how economic development I
empowerment fit with what the HD does. It helps people get jobs easier. There is a definite link between
strategic planning and what this particular program does. Kudos!



53
Tacoma-Pierce County Board of Health Regular Meeting Minutes
November 3, 2010
Page 5

Dr. Chen said the HD is committed to quality improvement. We will roll it out on a limited basis, review it
after a month or so, bring it back at a special meeting I study session or give a more detailed report on
the progress on it before we roll it out to the entire state.

COMMENTS BY BOARD OF HEALTH MEMBERS

As a result of the November 2, 2010 election, Council Member I BOH Member Lee's seat on the PC
Council will be filled by Stan Flemming, MD, Retired Brigadier General, former Mayor of University Place,
and a former state legislator. BOH Member Lee said he has encouraged him to fill his spot on the BOH.
Council Member I BOH Member Gelman's seat on the PC Council will be filled by Rick Talbert, former
BOH Chair, who has an interest in being on the BOH. The HD will have a big advocate in the legislature
by Laurie A. Jinkins, Deputy Director, becoming Representative-Elect Jinkins for the 2yth District. Chair
Muri said he will be on the BOH for another two years.

EXECUTIVE SESSION

There was no Executive Session.

ADJOURNMENT

Upon proper motion and second, the meeting adjourned at 3:32 p.m.

ATTEST:




Selina Chambliss, Clerk, Board of Health                     Dick Muri, Chair, Board of Health

                                    Date Signed: December 15, 2010




                                                                                                      54
                 r·
                 L.)
                                                             TACOMA-PIERCE COUNTY BOARD OF HEALTH



      Tacoma - Pierce County                                           REGULAR MEETING

Health Department
                                                                            MINUTES
     Healthy People ill Healthy Commullities.
                www.tpchd.org
                                                                        December 1,201:0
 3629 So. "D" St., Tacoma, WA 98418-6813
  (253) 798-28991 FAX - (253) 798-7627



                These minutes are not verbatim. Recorded tapes are available upon request.

Chair Dick Muri called the regular BOH meeting to order at 3:20 p.m. with Board Member Pat McCarthy;
Board Member Barbara Gelman; and, Board Member Terry Lee, present Also present were Health
Oepartn1cnt (ldD) staffand thepublk:. V;ce-Chair Marilyn Strickland, Board MernbE:~- ROiT l:ucas, Soard
Member Rebecca A. Sullivan were excused. Only four members of the Board were in attendance.
Therefore, there was not a quorum and no business was conducted. Chair Muri decided to hold a
Special Meeting on December 15, 2010 in place of the December Board of Health Study Session, to
allow for business to be conducted.

RECOGNITION OF DEPARTING BOH MEMBERS

Chari Muri postponed this until the next Board of Health Meeting, when more members will be in
attendance.                   .

COMMENTS BY THE PUBLIC [Not relating to a specific agenda item]

There were not any members of the public who wished to speak.

DIRECTOR OF HEALTH COMMENTS - (Dr. Anthony Chen, Director of Health)

Note that today is World AIDS day. It has been 30 years that we have been dealing with this disease. We
didn't know what it was and didn't know what caused it, but that was a long time ago. Now we have
treatments for it which has meant that the cases diagnosed in Pierce County, which is about 30 or 40 a
year and have been fairly stable, that means that the people who are diagnosed are staying alive
because of treatments. We are seeing incrAasing number of people in Pierce County who are living with
AIDS successfully with treatment.

EXECUTIVE SESSION

The Board adjourned into an Executive Session at 3:30 p.m. The Board returned to regular session at
3:56 p.m.

ADJOURNMENT
,.




Selina Chambliss, Clerk, Board of Health                            Dick Muri, Chair, Board of Health
                                                Date Signed: December 15, 2010                            1'''   r.~
                                                                                                          tJO
                                    Tacoma - Pierce County
                            Health Departlllent
                                   Healthy People in Healthy Communities.
                                             www.tpchd.org
                                TACOMA-PIERCE COUNTY BOARD OF HEALTH

                                Special Meeting I Study Session Minutes
                                          November 17,2010

Board of Health (BOH~          Chair Dick Muri; Barbara Gelman; Jake Fey;
Members Present                Ron Lucas and Patricia Johnson, representing the Pierce County (PC)
                               Cities & Towns Association

Staff Present:                 Anthony L-T Chen, MD, MPH, Director of Health; Laurie A. Jinkins, Deputy
                               Director of Health; Nigel Turner, Communicable Disease Control Division
                               Director; David Harrowe, MD Epidemiologist; Xuan Man, CD Surveillance
                               Specialist; Peggy Cooley, Nurse Epidemiologist; Mary Tuncil, Nurse
                               Epidemiologist; Som Phaisan, CD Surveillance Specialist

Others Present:                None

Chair Muri called the meeting to order at 3:03 p.m.

Tuberculosis Program Overview

Anthony L-T Chen, MD, MPH, Director of Health, turned the meeting over to Nigel Turner whose
program staff gave a PowerPoint presentation, Tuberculosis Program Overview. Copies are available
upon request from Mr. Turner at niturner@tpchd.org or (253) 798-6057.

64% of the Tuberculosis (TB) program revenue comes from the County Health Pool, 22% from State
Discretionary dollars, and 14% from Federal Categorical dollars. 43.9% of the TB program expenditures
are for salaries and benefits, 25.1 % for the Department's contract with Northwest Medical Specialties,
16.7% for contracts with other clinics, 11.7% for indirect costs, and 2.6% for other expenses.        '

Tuberculosis Defined

TB is a person-to-person communicable disease caused by the bacterium, Mycobacterium tuberculosis.
It can cause disease in any organ, but it is respiratory spread, so the patient is only contagious if it is in
the lungs or larynx.

TB kills 2 million adults every year worldwide, more than any other infection. One third of the world's
population is infected with TB, but may not have the active disease. In the U.S., only four percent of the
population is infected.· In Pierce County there are about 15-25 cases reported each year. In 2009, 21 %
of T8 cases were from individual~ born in the Philippines, followed by 16% inborn in Vietnam, 13% born
in Mexico, and 13% born in Cambodia. 75% of TB cases were born outside the USA and were infected
in their countries of origin.
                                                                                                          56
  Board of Health Special Meeting I Study Session Minutes
  November 17, 2010
  Page 2

 TB is transmitted through respiratory droplets. After someone coughs, droplets remain suspended in the
 air, and may be inhaled deep in to the lungs. Bacilli multiply and cause the disease, or, bacilli are held in
 check by the immune system which can result in a Latent TB Infection (LTBI). LTBI may reactivate years
 later to active disease. Diagnosis of TB is done through sputum and chest x-rays.

 The spread of TB can be controlled by ensuring the appropriate treatment in active TB cases, such as
 Directly Observed Therapy. Also identifying contacts and starting and completing therapy in LTBI
 patients.

 Standard treatment for TB is a multidrug regimen which includes four drugs for two months, then two
 drugs for four months. Because TB involves many bacilli, with some being drug-resistant by mutation, a
 treatment using only one or two drugs will fail.

 There is also the concern of Multidrug Resistant TB. This type of TB is resistant to at least 2 key drugs
 and has more side effects than regular TB. This type requires 18-24 months of drug treatment, and the
 medicines are more expensive.

 Tuberculosis Treatment

 Some barriers to the treatment of TB include the fear of death, fear of being ostracized, lack of access to
 healthcare, delay in diagnosis and a refusal to acknowledge the illness. If necessary, patients are placed
 in isolation which can result in the loss of freedom, and possibly their jobs. These patients sign a
 voluntary agreement, but if necessary an order can be given by the Health Officer or Superior Court. The
 Health Department is required to house any patients who do not have access to safe housing.

 Because of the severity of the disease, patients are observed to ensure that they are taking the proper
 dosage of medication. Thanks to the advancement of technology, videophones are now used by
 Department staff to observe patients taking their pills. Also, as part of the observation Contact
 Investigation can be conducted in the homes of patients to determine if they are contagious, and if so,
 whom have they had contact with.

 The Department also contracts with Northwest Medical Specialties who employs an expert TB care by
 Infectious Disease Specialist, Dr. Lawrence Schwartz, MD, FAAP. They also have an in-house
 pharmacy, laboratory, and radiology center. They have a room that has been specially engineered to
 stop the transmission of TB. The room has a separate entrance, a HEPA filtration system and negative
 pressure,and has 16 air changes per hour.

 TB control is accomplished through finding the patient, isolation if necessary, obtaining a diagnosis,
 starting the contact investigation, beginning treatment, monthly office visits and labs, and finishing
 everything.

 BOH Member Fey asked how workload would be managed in the event of an outbreak. Mr. Turner
 explained that the workload would be managed by bringing on additional CD notifiable staff, and if
 necessary, the Department would move into Incident Command.

Refugee and Suspect Tuberculosis Programs

Xuan Man discussed the Refugee and Suspect Tuberculosis Programs. Approximately nine percent of
Pierce County residents are foreign-born (FB) persons, and approximately 75% of the FB persons come
from TB endemic countries. FB persons who apply for immigrant and refugee status from overseas are
required to be screened for tuberculosis and if diagnosed, must complete treatment prior to entering the
r'
t.)   7
Board of Health Special Meeting I Study Session Minutes
November 17, 2010
Page 3

u.s.
Once refugees go through the screening they do not disappear. The CDC·notifies the State ahdthe
State notifies local health jurisdictions. There is a 99% compliance rate with the program.·

Laurie Jenkins reminded BOH that when necessary, TB patients are being housed in the White House
across the street from the main Health Dept building.


Board Member Fey was excused at 4: 10 p.m.

ADJOURNMENT

The meeting adjourned at 4:15 p.m.

ATTEST:




Selina Chambliss, Clerk, Board of Health                Dick Muri, Chair, Board of Health

                                 Date Signed: December 15, 2010




                                                                                                   58
Members
Jeremy C. Doty, Chair
Thomas C. O'Connor, Vice-Chair
Chris Beale
Peter Elswick
Donald Erickson
Sean Gaffney
Scott Morris
Ian Morrison
Matthew Nutsch
                                                                        Minutes
Community and Economic Development Department
Ryan Petty, Director
Peter Huffman, Assistant Director
                                                                        Tacoma Planning Commission
Charles Solverson, P .E., Building Official

Public Works and Utilities Representatives                                                                       747 Market Street, Room 1036
Jim Parvey, City Engineer/Assistant Director, PubliC Works Department                                                Tacoma, WA 98402-3793
Heather Pennington, Water Distribution Engineering Manager, Tacoma Water                              253-591-5365 (phone) /253-591-2002 (fax)
Diane Lachel, Community and Government Relations Manager, Click! Network, Tacoma Power                           www.cityoftacoma.org/planning


                                              (Approved as Amended on 12-15-10)


MEETING:                Regular Meeting

TIME:                   Wednesday, November 17, 2010, 4:00 p.m.

PLACE:                  Room 16, Tacoma Municipal Building North
                        733 Market Street, Tacoma, WA 98402

Members                 Jeremy Doty (Chair), Thomas O'Connor (Vice-Chair), Chris Beale, Peter Elswick,
Present:                Scott Morris, Ian Morrison, Matthew Nutsch, Donald Erickson, Sean Gaffney

Staff                   Donna Stenger, Jana Magoon, Steve Atkinson, Elliott Barnett, Brian Boudet,
Present:                Cheri Gibbons, Philip Kao, Reuben McKnight, Ian Munce, Shirley Schultz,
                        Lisa Spadoni, Lihuang Wung (BLUS); Josh Diekmann (Public Works)


Chair Doty called the meeting to order at 4:03 p.m.


                                                     GENERAL BUSINESS

1. Annual Amendment #2011-03 - Container Port Element

Mr. Ian Munce indicated that pursuant to the 2009 amendments to the State Growth
Management Act (RCW 36,70A.085), Seattle and Tacoma are required to add a Container Port
Element to their Comprehensive Plans. He explained that with funding support from the State,
the City of Tacoma had retained the consulting firm of ENBlumen to provide assistance. Key
mandates of the legislation are that: the City and Port prepare this element in a collaborative
manner; the core area(s) of the container port industrial area be defined; container and related
industrial uses be protected from encroachment; reasonably efficient freight access be provided;
and land use conflicts and incompatible uses be reduced.

 New policies are being developed that emphasize and support Port container operations. These
policies must be consistent with the Tacoma Comprehensive Plan and the Port of Tacoma
Comprehensive Scheme of Harbor Improvements, and be coordinated with neighboring
jurisdictions, in particular the City of Fife. Stakeholder and general public input will continue to
be sought with the expectation that this work can be completed along with the other 2011
Comprehensive Plan amendments.


        The Community and Economic Development Department does not discriminate on the basis of handicap in any of its programs and services.
          Upon request, accommodations can be provided within five (5) business days. Contact (253) 591-5365 (voice) or (253) 591-5153 (TTY).

                                                                                                                                                 9
     The Planning Commissioners emphasized the importance of: coordinating with the City of Fife;
     ensuring that property owners within the core area are fully involved in this planning process;
     and allowing sufficient time for the Planning Commission, stakeholders, and public to fully
     discuss the issues involved.


     2. Annual Amendment #2011-02 - Historic Preservation Plan and Code

     Mr. Reuben McKnight updated the Commissioners on the Historic Preservation Plan and Code
     Amendments. He reviewed the feedback received from the Commissioners and the public since
     the release of the preliminary draft plan in September. One item that the Commission had
     suggested was developing design standards that would address a concern of incorporating
     design features in a new building that may be built on a site where a historic building was
     demolished that were reflective of the former building. Mr. McKnight cited the Luzon Building as
     an example. Commissioners questioned this approach and directed staff not to pursue this
     concept as a requirement, but potentially explore it as an incentive.        '

     Mr. McKnight reviewed potential changes to the Tacoma Municipal Code that are intended to be
     a companion to the draft Historic Preservation Plan and a part of the 2011 amendment package.
     He noted that some of the changes are needed to ensure consistency with policy direction of
     the draft Plan, while others have been requested by the City Council and community members.
     In addition, some changes are necessary for clarity and consistency with other code sections.
     Mr. McKnight reported that other code revisions will be needed but will require more analysis
     before they are brought forward for Commission consideration. Commissioners asked about the
     differences and similarities of Historic Districts and Conservation Districts. Mr. McKnight gave
     an explanation of how these districts are used and examples of some that are designated in the
     City. He explained that one of the proposed policy and code revisions is to refine the
     conservation district tool as a means to protect historic resources and character. He noted that
     currently the conservation district is used as a transition area adjacent to a historic district.
     However, there is an interest in using this tool without an associated historic district. In other
     cities, conservation districts are used in this way and help to preserve the character of an area
     with lesser design review and reqUirements.

     The Commission asked Mr. McKnight to return with more information about conservation
     districts and the proposed policy changes. Commissioners also suggested to further ·facilitate
     heritage tourism the City could consider requiring or encouraging building owners that are
     historically designated to allow access to the building to tourists and the public.


     3. Annual Amendment #2011-07 - Parks Zoning and Permitting

     Mr. Elliott Barnett presented an overview of staff analysis to date per the Planning
     Commission's direction. He summarized the project background, indicating that the objective is
     to streamline permitting for parks and related uses in residential areas where appropriate, while
     retaining City oversight of significant uses and activities where neighborhood concerns could be
     an issue. He stated that the Commission directed staff to develop an approach to refine the
     Conditional Use Permit thresholds for parks and related uses, as well as to consider whether
     schools should be treated in the same manner.




     Planning Commission Minutes - Regular Meeting, November 17, 2010                           Page 2
60
Mr. Barnett presented staff's recommendation of an "impacts-based permitting approach." The
premise is that the impacts of a park or open space, in and of themselves, will generally be
limited, while certain specific parks features are likely. to generate significant impacts. The
Commission generally concurred with the recommended approach, directed that some
refinements be made, and requested additional information on a few issues.

Mr. Barnett described that parks and related uses would become outright permitted uses in
residential zones. Specific parks features (destination facilities, high impact recreation facilities,
organized sports facilities, high intensity lighting, and large parking lots) would become
Conditional Uses. Some standards would be added to the code for the newly-permitted parks
uses. A distance-based Conditional Use Permit exemption could be incorporated, he said. The
Commission suggested additional refinements be made to account for noise and light that could
impact residents even beyond a 500-foot distance. The Commission indicated that there should
be no difference between the Conditional Use Permit thresholds for single- and multi-family
zones. The Commission concurred that pre-existing parks and schools that were built before
permits were required should be considered as though they did have a Conditional Use Permit.


4. Shoreline Master Program Update

Mr. Steve Atkinson reviewed the comments received from external stakeholders and City staff
on the preliminary draft Shoreline Master Program and indicated the comments will be used to
aid in finalizing a public review draft for the program. He explained those parts of the Shoreline
Master Program that needed to be updated in order for the City to be in compliance with the
State mandated requirements. Vice-Chair O'Connor asked how much of the draft is new and
how much is a carryover from the old Shoreline Master Program. The suggestion was made to
develop a document that was coded to show w~at was "old" versus what is "new."


                                   COMMUNICATION ITEMS

None.

                  COMMENTS BY LONG-RANGE PLANNING DIVISION

None.

                         COMMENTS BY PLANNING COMMISSION

Commissioners requested that they be provided with all public comments on the preliminary
draft Shoreline Master Program. Ms. Stenger responded that staff is in the process of compiling
all public comments and will post the comments on the City's web site and deliver hard copies
to the Commissioners at the next meeting. She added that staff would summarize the
comments, identify major issues and concerns, and facilitate the Commissioners' review and
discussion of such at later meetings.

                                        ADJOURNMENT

The meeting adjourned at 6:35 p.m.




Planning Commission Minutes - Regular Meeting, November 17, 2010                               Page 3
                                                                                                         61
Members
Jeremy C. Doty, Chair
Thomas C. O'Connor, Vice-Chair
Chris Beale
Peter Elswick
Donald Erickson
Sean Gaffney
Scott Morris
Ian Morrison
Matthew Nutsch
                                                                        Minutes
Community and Economic Development Department
Ryan Petty, Director
Peter Huffman, Assistant Director
                                                                        Tacoma Planning Commission
Charles Solverson, P.E., Building Official

Public Works and Utilities Representatives                                                                       747 Market Street, Room 1036
Jim Parvey, City Engineer/Assistant Director, Public Works Department                                                Tacoma, WA 98402-3793
Heather Pennington, Water Distribution Engineering Manager, Tacoma Water                              253-591-5365 (phone) / 253-591-2002 (fax)
Diane Lachel, Community and Government Relations Manager, Click! Network, Tacoma Power                           www.cityoftacoma.org/planning


                                                        Approved on 12-15-10


MEETING:                Regular Meeting

TIME:                  Wednesday, December 1,2010,4:00 p.m.

PLACE:                 Room 16, Tacoma MuniCipal Building North
                       733 Market Street, Tacoma, WA 98402

Members                 Jeremy Doty (Chair), Thomas O'Connor (Vice-Chair), Chris Beale, Peter Elswick,
Present:                Donald Erickson, Matthew Nutsch

Members                Sean Gaffney, Scott Morris, Ian Morrison
Absent:

Staff                  Donna Stenger, Jana Magoon, Brian Boudet, Cheri Gibbons, Karla Kluge,
Present:               Lisa Spadoni, Dustin Lawrence, Ian Munce, Joyce Stone, Lihuang Wung (BLUS);
                       Tim Carlisle (intern, BLUS); Josh Diekmann (Public Works)


Chair Doty called the meeting to order at 4:02 p.m. The minutes of the regular meeting and
public hearing on October 20, 2010 and the minutes of the regular meeting on November 17,
2010 were approved as submitted.


                                                     GENERAL BUSINESS

1. Critical Areas Preservation Ordinance Revisions:

Ms. Karla Kluge presented a summary of the discussion and comments received at the first
Critical Areas Focus Group meeting. The main topic of discussion was Voluntary Restoration.
The City has taken note of the growing interest in restoration of public and private properties by
volunteer stewardship groups. Complementary programs have enabled local citizen volunteers
to form groups, receive training in restoration and enhancement, and pursue the "greening" of
the City of Tacoma. One obstacle to these efforts can be the critical areas permitting
requirements. Proposed revisions could alleviate some concerns. Ms. Kluge reviewed the
proposed changes to the review processes and permitting thresholds. She noted that the
proposed changes would also apply to small development projects.



        The Community and Economic Development Department does not discriminate on the basis of handicap in any of its programs and services.
          Upon request, accommodations can be provided within five (5) business days. Contact (253) 591-5365 (voice) or (253) 591-5153 (TTY).
     Ms. Kluge answered several questions from Commissioners regarding definitions of terms
     having to do with the distinction between minor and major permits for Wetland and Critical Area
     projects. She stated that at the next update with the Planning Commission, she would report on
     the agenda items and suggestions from the next meeting with the Focus Group, which is
     scheduled for December 9, 2010 .


     . 2. Annual Amendment #2011-01 - South 49th Street and Pine Intensity and Zoning
          Change

     Mr. Brian Boudet, of Long Range Planning, presented an update on Amendment Application
     #2011-01 and introduced Tim Carlisle, a University of Washington intern working with Long
     Range Planning. Mr. Carlisle provided an overview of the Existing Conditions Analysis he has
     prepared for this proposal. A copy of that report was given to Commissioners. In addition, on
     November 1th staff reviewed the proposed amendment at the South Tacoma Neighborhood
     Council meeting. Mr. Boudet gave a summary of the comments received from that meeting.

     Commissioner Erickson expressed some concern regarding the proposed area-wide rezone
     portion of this proposal, the potential uncertainty associated with such a change, and whether
     conditions would be needed in order to keep the rezone project strictly for development of a
     multi-family apartment complex and not have it become other types of uses. Mr. Boudet
     explained what is allowed under a rezone and a change in intensity. While the proposed area-
     wide rezone would not guarantee that a multi-family project on the site looks exactly like what
     the applicant has shown, the area-wide rezone would restrict the site to multi-family or similar
     residential uses and prevent commercial uses, such as shopping centers, office buildings, and
     restaurants, all of which could potentially be allowed if the site were just changed to Medium
     Intensity. The Commission generally concurred with moving forward with a staff report based on
     this current proposal and requested additional information regarding traffic issues that might
     occur with the implementation of this development.


     3. Annual Amendment #2011-006 - Regional Centers

     Mr. Ian Munce and Ms. Donna Stenger explained that the proposed modifications are intended
     to improve consistency with Vision 2040, the growth strategy for the Central Puget Sound
     region. The proposed changes include updating the Comprehensive Plan's discussion of the
     regional planning context and bringing up-to-date the maps depicting the City's three regionally
     designated centers (the Downtown and Tacoma Mall regional growth centers and the Port of
     Tacoma manufacturing/industrial center) as well as the City's candidate manufacturinglindustrial
     center in South Tacoma.

     Mr. Munce presented a map for the downtown regional growth center, which aligns very closely
     with the area adopted by the City Council as the "working definition of downtown." In this map,
     the MLK and Stadium Neighborhood Mixed-Use Centers are included. He noted that regional
     growth centers are targeted for transportation and infrastructure investment at the regional,
     county and city levels. These targeted investments are necessary to support the anticipated
     future growth. Mr. Munce explained that the land use intensity designations in the regional
     centers might need slight modification to ensure consistency with the regional designation. If
     adopted, the map revisions would modify maps in the Comprehensive Plan, where center
     boundaries are depicted. In addition, text changes are necessary in the Comprehensive Plan
     and development regulations to change "Working Definition of Downtown" to simply


     Planning Commission Minutes - Regular Meeting, December 1, 2010                          Page 2
63
"Downtown." Mr. Munce indicated that the proposed map revisions would be presented to
affected neighborhood councils, business district associations and others. This input will be
brought back to the Commission in future meetings for consideration. The Commission asked
that they be informed of these community meetings as they are scheduled.


4. Planning Commission Rules & Regulations

Mr. Lihuang Wung facilitated the Commissioners' discussion of three proposed revisions to the
Planning Commission's Rules and Regulations to keep its bylaws current with issues that had
risen in 2010.

The first revision would change the timing for the election of the officers from December of each
year to June. The terms of the officers would remain as one year, from the last meeting of June
to the first meeting of June in the following year. The revision would synchronize the terms of
the officers with the terms of the Commissioners that had recently been modified (Le., 3-year
terms on the July-to-June cycle, as per City Council Resolution No. 38040, adopted on
June 8, 2010). The proposed revision was approved unanimously; and with the same motion,
the current terms of Chair Doty and Vice-chair O'Connor that would have been expired as of this
meeting were extended to June 2011.

The second revision would add a provision to Section VIII.B., pertaining to the disclosure of any
Commissioner's meeting or contact with citizens. The Commission made two minor
amendments and approved the proposed revision, as follows:

       "B. Disclosure of Contacts - Individual members of the Commission may, but are not
       required to, participate in or initiate discussions with interested parties affected by issues
       under consideration by the Commission. Such meetings or contacts with citizens should
       be disclosed at the next scheduled meeting of the Commission. The intent of such
       disclosures in a public setting is to preserve the integrity of the Commission's process
       and provide a record and notice to other individuals who may also be affected or
       interested. If a Commissioner receives a request to meet/discuss but prefers not to do
       so, he/she may suggest the requesting parties express their comments and concerns
       through the normal procedures, Le., providing testimony at public hearings and/or
       providing comments to staff."

The Commission also requested that the City Attorney's Office provide a brief presentation on
any additional legal parameters pertaining to the issue that there may be and address any
questions the Commissioners may have.

The third revision would change the name of the Planning Division to "Long-Range Planning
Division" that had become effective in January 2010. The revision was approved as proposed.


                                  COMMUNICATION ITEMS

Chair Doty acknowledged receipt of the following:
       1. Hearing Examiner's Reports and Decisions
       2. 2011 City of Destiny Awards Nomination Form




Planning Commission Minutes - Regular Meeting, December 1, 2010                               Page 3
                                                                                                        4
                   COMMENTS BY LONG-RANGE PLANNING DIVISION

 Ms. Donna Stenger distributed a document for review by Commissioners of public comments in
 the form of letters and e-mails concerning the preliminary draft Shoreline Master Program
 issued in September 2010. She said that there likely will be additional comments coming in and
 these would also be provided to the Commission. She asked that the Commission retain their
 copy, as staff will be referring to the comments as the Commission discusses possible revisions
 to the initial draft. She reminded the Commission that the current task is to develop a public
 review draft sometime in the near future, authorize that for release, and to conduct a formal
 public hearing on that draft. The deadline for adopting a revised Shoreline Master Program and
 submitting to the State Department of Ecology is December 1, 2011. To meet this deadline and
 allow time for public comment, Commission review and recommendation, and Council review
 and adoption, the Commission will need to develop the public review draft authorize its release
 by spring.

 Ms. Stenger announced that the Council is discussing two projects that may be coming to the
 Commission for review in the near future: (1) Phase 1 Assessment of one neighborhood Mixed-
 Use Center to determine feasibility of master planning, and (2) Changing or eliminating the
 parking requirements for the City.


                         COMMENTS BY PLANNING COMMISSION

 None.


                                        ADJOURNMENT

The meeting adjourned at 5:55 p.m .




. Planning Commission Minutes - Regular Meeting, December 1, 2010                        Page 4

5
BOARD OF TRUSTEES:
M. A. (Tony) Hudson, President
Anne M. Seago, Vice President
John R. (Jack) Connelly, Jr. Trustee
                                               1:aCO
                                               Start here,
                                                                   public library
                                                             Go anyvvhere,
Lillian Hunter, Trustee
Julio Quan, Trustee

                                                                                    MINUTES
                                                                            November 17, 2010




 CALL TO ORDER


       President Hudson called the Regular Meeting of the Tacoma Public Library Board of
       Trustees together at 5:40 p.m. The meeting was held at the Main Library in the Olympic
       Room. All Board Members were present.

       ATTENDANCE
            TPL Staff:Library Director Susan Odencrantz, Moore/Mottet Manager Nathan Bomer,
            CRO David Domkoski, HR Manager Kathleen Earl, Main Circulation Supervisor Carol
            Grant, Kobetich/Swan Creek Library Manager Susan Marihugh, Main Library Manager
            Jerome Myers, Library Assistant-Wheelock Tammy Taylor, Business Manager Lynn
            Uglick (CPA), Wheelock Manager Cheryl Towne, Confidential Secretary Joyce Huseby.

            Others Present:
            Barbara Kastama, Puyallup Public Library Board Chair
            Mary Jo Torgeson, Library Director of the Puyallup Public Library
            Cathy Journey, City of Tacoma HR


 APPROVAL OF MINUTES


            RESOLVED, that the Board does hereby approve the Minutes of the Regular Board
            Meeting of October 20,2010.
            V -P Seago moved and Trustee Hunter seconded. Following a vote the motion carried.

            RESOL VED, that the Board does hereby approve the Minutes of the Special-Called
            Board Meeting of November 3,2010.
            Trustee Hunter moved and Trustee Quan seconded. Following a vote the motion carried.

 CONSENT ITEMS

            RESOLVED, that the Board does hereby approve Consent Item #1 as presented.
             1. Financial Report- October 2010.

            Trustee Hunter moved and V-P Seago seconded. Following a vote the motion carried.

            RESOL VED, that the Board does hereby approve Consent Items #2 and #3 as presented.
            2. HR Report for October 2010
            3. Circulation Summary - October 2010
            Trustee Hunter moved and V-P Seago seconded. Following a vote the motion carried.

                                                                                                   66
                                                                                                   Page 2


                                                                              Minutes - November 17, 2010




      PAYMENT OF BILLS


           RESOLUTION 10079: PAYMENT OF BILLS PER VOUCHERS - AUTHORIZATION
            RESOL VED, that the Board does hereby authorize the payment of bills per vouchers as
           presented, and further, that the Board approves and ratifies the checks issued by the City
           of Tacoma for Tacoma Public Library claims, as summarized and documented in
           materials submitted to the Board.
           Trustee Hunter moved and V-P Seago seconded. Following a vote Resolution 10079
           passed.



           RESOLUTION        10080:    RATIFY      RECURRING        MONTHLY        EXPENDITURES
           APPROVAL
           RESOL VIED, that the Board does hereby approve and ratify the October 2010 payments
           for the City of Tacoma services provided to the Tacoma Public Library as presented.
           Trustee Hunter moved and V -P Seago seconded. Following a vote Resolution 10080
           passed.

      AUDIENCES TO THE PUBLIC

           John Miles, Tacoma resident
           Mr. Miles stated he was present to COllU11ent on the budget issues looking into the next
           biennium.
             "I want encourage the Board to use one of the City of Tacoma's seven values they
           promote as they make decisions, i.e., one is innovation - that the Board consider
            innovative approaches for the next biennium. .1I-1y personal opinion is that we still have a
            Twentieth Century librmy system and believe we could move to a Twenty-first CentUl)J
            libl'm)! system that could actually deliver more services to people. For example as I look
           at the libra!)! system .lIe have today we hm'e ten libraries, ten collections (some sharing
            between branches that works well) but in my opinion we could make more use of that
           while reducing the cost of the materials we hm'e and still hm'e many branches that are
           focused mainly on computer stations with 'hold' services provided is something that
           could save in building 111 & 0 costs - renovations needed, and future rebuilding in the
           future. I have discussed this with you before at previous Board 1I1eetings. It seems the
           librm)! budget the City gives you, you are asked to make M & 0 decisions on how you
           run the ,<,)!stem, but you don't get credit. For example, if you are going to close a branch
           you don't get credit fol' solving other problems in the City's budget that would require
            less capital funds could go to that branch in the future, or less maintenance done on
           those branches. The City has a cap facilities plan (could 110t find it 011 line) but those are
           real costs that tf the city wants you to cut 1.8 million dol1ars, a part of that you could
           negotiate would be the cost of the buildings that you are not going to use if you
           consolidate, for example if you consolidate 1I10ttet and Swan Creek under one building.
           Let's say 1I10ttet is not being used by the Library and the police station is not being used
            by the Library anymore, the City can surplus that property. That is funds that come into
            the City and it is maintenance that does not have to be done on a building.
6'7
                                                                                            Page 3


                                                                      Minutes - November 1 7, 2010




     I think there are ways the LibralJ! can work with City general government to better
     realize cost reductions without just looking at just one piece of the pie. Instead of having
     books that have to be at 10 different places, ifwe have books that we are content to have
     sent around and have 'holds', perhaps there is a way now to pay jor licenses to have e-
     readers instead of having to buy physical books in our collections. (I am not sure what
     has already been done on this.) I think there are a lot of ways we could develop a
     smarter system using more technology and perhaps hours that we are open that we don't
     have now, perhaps at .Afoore and rVheelock - have 1I10nday hours, maybe Sunday hours.

     I hope you are considering all these options and that you are comll1unicating with The
     City Council and City "Manager's office in terms oj some of the innovation that we could
     use -a !»!stem of better service - using technology - not axing branches and cutting
     people - then we can have better service. "

UNFINISHED BUSINESS


     1.   Puyallup Public library Pilot Program for Reciprocal Borrowing
          Last week the Puyallup Public library'S Advisory Board through a voice vote
          decided they would like to move to a reciprocal pilot agreement using the agreement
          TPL had with the pilot project with Pierce County Library System. PPL would like
          to begin the reciprocal in January 2011 if TPL is interested. Technical Services
          Manager Carolyn Goolsby submitted use statistics from PCLS that show how many
          Pierce County citizens use TPL facilities - 6.5% the high going down to 5.9% - velY
          even (no spikes in any particular area) with books, a/v. Similar numbers fro111 PCLS
          are expected on use statistics (this information had been requested by V-P Seago).

          V-P Seago stated she believed that reciprocals are a good idea for all citizens. A
          similar reciprocal with Puyallup Public Library, when it is be implemented, would
          depend on making necessary accommodations for staff.

          President Hudson stated the reciprocal agreement would not have a negative impact
          to the TPL system of operations and it \vould makes good sense to continue I1mturing
          this partnership.

          Trustee Hunter moved to approve Resolution 10081 and requested a review in nine
          months to include summer months.

          President Hudson asked that Resolution 10081 be amended to include calendar
          information for the term January 1,2011 through November 1, 2011.

     RESOLUTION: 10081: AUTHORIZATION APPROVAL - PILOT RECIPROCAL
     BORROWING PROJECT AGREEMENT BETWEEN TACOMA PUBLIC LIBRARY AND
     PUYALLUP PUBLIC LIBRARY
     RESOLVED, that the Board does hereby approve a Pilot Reciprocal Borrowing Project
     Agreement between the Tacoma Public Library and the Puyallup Public Library for tile
     term Jalluary 1,2011 through November 1,2011, as presented.

                                                                                                    68
                                                                                               Page 4

                                                                         Minutes - November 17, 2010




     Trustee Hunter moved and Trustee Quan seconded to approve Resolution 10081 with
     amended motion. Following a vote Resolution 10081 passed as amended.

     2. TPl 2011/2012 Budget Update
        Director Odencrantz reported that on November 9, 2010, the Board had an
        opportunity to present a review of the TPL budget, as understood, with the amount of
        money the City Manager allocated for that biennium. Also, the Board had the
        oppOltunity to present the options of meeting that budget gap, created mostly by
        growing expenses. The City Council was showed two potential models (closure of
        two small libraries, and, the closure of a midsize library).

        v-P   Seago also referred to the November 9 th meeting with the City Council and
        thanked the Director for the introduction, and CRO Domkosld for the clear
        PowerPoint presentation. V -P Seago stated she was impressed with questions asked
        by the City Council Members about the Libraty's staffing, hours, and services. She
        noted she did not hear from any of the Council Members that the Library could not
        close a branch libraty, but were interested in the itinermy if a branch would be
        closed. V-P Seago fmther commented that the Council Members had suggestions
        with good intentions but they were not truly feasible, for example, a possible
        pmtnership with the public schools making use of public school libraries. V -P Seago
        explained to them that public school budgets for books would not give the Library
        much benefit as their libraries are in worse shape financially. V-P Seago stated she
        felt the Librmy would not get an additional infusion of money from the City Council
        and the Board would have to look at serious considerations as to how to meet the
        challenges. V -P Seago stated she agreed with Mr. Miles' comment that the Library
        has deteriorated. She stated that the quality has gone dovm for the past 15 years
        because of budget problems - and the whittle away of hours, the collection, etc. She
        fmther stated she "Thinks we need to somehow make this a stronger librmy than it
        has been in recent times. J.f that means closing a branch, that would have to happen.
        One of the WcrylS to make it strong is to add more downloadables (the trend is here),
        those kinds of things including SundcryJ hours would make it a stronger Librmy. "

        President Hudson noted the Library'S reduced budget does not compare with other
        City depmtments. His contention is that this Library budget has suffered much more,
        not just from this last reduced budget, but over the past two to three years as the mid
        biennium adjustments came through. He stated he thinks the Library has absorbed
        more than other areas and credits the Director and TPL staff who have been able to
        operate with less. President Hudson agreed with V-P Seago that there has been
        quality deterioration, but not as a result of a lack of talent, interest or ability of staff.
        V -P Seago added the comment that "Deterioration is due to lack of money not the
        fault of staff"

        President Hudson agreed he had not seen a signal that the City Council would add
        additional money so that the librmy ,vould not have to downsize. He commented that
        it is time for us to take a look where we are headed in the system and at this point he
        has not made up his mind where the libralY system would be next year. He fmther
        stated that in looking at the numbers there are decisions that have to be made - not
69
                                                                                      Page 5


                                                                 Minutes - November 17, 2010




    just in the next biennium. The decision that is made now is one that the librmy
    system can live with in terms of day-to-day operations and that the library patrons
    will accept.

    Director Odencrantz noted that the City Council did not want to increase the
    Library's budget. The City Council seemed to be shocked at about how little money
    it takes for TPL to keep the Librmy going, and they don't seem to understand how we
    do it. She opined that they do not have an appreciation of how much effort and time
    on the part of staff it takes to keep ten Libraries going. Director Odencrantz sated
    that what she heard at this meeting and at previous Board Meetings is an interest of
    shortening the hours at Main Library in the evening in order to meet the shortfall.
    She asked for instructions without adopting a budget now.

    President Hudson stated that in light of the consensus of the hours of Main Library it
    would be prudent for the Board to agree to direct the Library Director and TPL staff
    to prepared for restructure of Main Library'S service hours for s11100th transition in
    January 2011. Considering Sunday hours is one way of adding back services and
    suggested that a decision today would allow management of the calendar.

    The Director stated that in the case of the Sunday hours, if the Board agrees she can
    survey TPL staff for volunteers for an overtime situation. She suggested using a pilot
    program for this during the end of the winter and into the spring. The results would
    be analyzed.

    Trustee Quan conmlented that some of people he spoke with were 110t in favor of
    Main Library. He lives downtown and said there is nobody here. He asked that if we
    are going to attract people, would that help the downtown businesses. He further
    stated that in listening to people he is doubtful.

    Trustee Hunter noted Sunday hours was a request from the Mayor about six months
    ago. She suggested that if we consider the Sunday openings at Main Libraty or a
    midsize library we should adveltise heavily and do a pilot project with an end game
    to evaluate the usage January through June during the school months. Jf we find the
    public is not responding - we should pull back 011 that.

    v-P Seago noted that if we institute Sunday hours anywhere, it has to be on a pilot
    project. See if it is a success and then evaluate. She did not agree that Main is not a
    place to do it. Nobody is downtown on Sunday - nobody is downtown on Saturday
    except for the Main Librmy. She believes people would come.

    Trustee Connelly suggesting holding off from any closures. Pushing to December
    2011 the two potential models - either close a midsize branch or t\VO small branches.

Motion: Special-Called Board Meeting
Trustee Hunter moved to have further discussion to address the 2011/2012 Budget 011
December 1,2010 at 5:30 p.111. Trustee Seago seconded. Following a vote the 1110tio11
carried.

•     Further exploration costs/savings for closing libraries
                                                                                                Page 6


                                                                           Minutes - November 17, 2010




           •    Review of the models.
           II   Look at the impact on branches. Two small branches closed for 2 years or small
                branches closed for I year.
           II   Swan Creek - reconsider Tacoma Community House partnership. The Library
                Director will discuss issues and options with the TCH Director and the possibility
                of the termination of the contract.

     NEW BUSINESS

           RESOLUTION 10082: APPROVAL - HOLIDAY SCHEDULE FOR 2011
           RESOL VED, that the Board does hereby approve the 2011 Holiday Schedule as
           presented.
           V-P Seago moved and Trustee Hudson seconded. Following a vote Resolution 10082
           passed.

     EXECUTIVE SESSION
           RESOL VED, that the Board does hereby conduct an Executive Session to discuss
           personnel matters, and to reconvene no later than 7:30 p.m.
           At 7:30 p.m. the Board extended the Executive Session to 7:50 p.m.
           At 7:35 p.m. the Board resumed Open Session. Trustee Hunter was not present.

     DIRECTOR'S REPORT

           II    The Director invited the Board to attend the All-Staff Training on November 24,
                 2010. The training will include the Staff Awards Ceremony, and Branch Managers
                 will give a presentation on the community their library serves (histOly).

     TRUSTEES' COMMENTS

          II    President Hudson requested an Executive Session at the December 1, 2010 Special-
                Called Board Meeting in order to continue discussion of the evaluation of the
                Library Director.
          •     President Hudson noted appreciation for the Trustees' time and attention to the
                challenging budget issues. He stated that the Trustees are responsible for providing
                direction for the Library System and the Librmy Director. It is important that there
                is a good line of communication.
          "     President Hudson thanked TPL staff for "Hanging in there," recognizing the
                difficult times. He stated the goal is to deliver the highest quality community asset
                that we can and asked for their continued patience.

     ADJOURNMENT


           V-P Seago moved and Trustee Connelly second to adjourned. The meeting adjourned at
           7:44 p.m.

           The next Board Meeting (Special-Called) will be held on December I, 2010 in the Board
           Room (5:30 p.m.) at Main Library.

71
                                                                                         Page 7


                                                                  Minutes - November 17, 2010




       The Regular Board Meeting will be held on December 15,2010 in the Olympic Room
       (5:30 p.m.)



                                                                                     /
                                                                                         7
M.A.                                             SUSAN ODENCRANlTZ

President,                                       Library Director and Secretary to the
Tacoma Public Library Board of Trustees          Tacoma Public Library Board of Trustees




                                                                                                  2
                                                  tacoma public library
                                                  Start here. Go anywhere.
BOARD OF TRUSTEES:
M. A. (Tony) Hudson, President
Anne M. Seago, Vice President                                    Special·Calied Board Meeting
John R. (Jack) Connelly, Jr. Trustee
                                                                            December 1, 2010
Lillian Hunter, Trustee
Julio Quan, Trustee                                                               Board Room




CAll TO ORDER
                  President M. A Tony Hudson called the Special-Called Board Meeting to order
                  at 5:30 p.m.

                  The meeting was held at Main Library - Third Floor Board Room. All Trustees
                  were in attendance.
                  ATTENDANCE
                  Library Staff: Library Director Susan Odencrantz, Moore/Mottet Manager
                  Nathan Bomer, CRO David Domkoski, Technical Services Manager Carolyn
                  Goolsby, Main Circulation Supervisor Carol Grant, Main Manager Jerome
                  Myers, Kobetich/Swan Creek Manager Susan Marihugh, Business Office
                  Manager Lynn Uglick, Library Associate Jody Gripp, Library Assistant Dian
                  Seider, Library Assistant Tammy Taylor, Library Associate Ted Williams
                  Others Present: Lewis Kamb (The News Tribune)
                  Jennine Trachier, Victoria Heml11eli, Tamara Georgick
UNFINISHED
BUSINESS
                  Tacoma Public library - 2011·2012 Budget

                  Director Odencrantz reported the City Council will be adopting the budget
                  on December 7, 2010. The most discouraging news is when the City
                  Council had their meeting with the Public Utilities Board on the
                  projections of revenue that the City would receive from the Power
                  Division of TPU, there was a concem that it was overstated by at least $3
                  million. There was direction to the City Manager to propose cuts to the
                  General Fund budget in the order of $3 million to $6 million. The City
                  Manager retumed with tln'ee proposed models: $3 million, $4.5 million,
                  and a $6 million cut.

                  Audience to the Public

                   Jennine Trachier
                         I live about a half-mile fi'om Fern Hill Library that is one library
                         that you are considering closing (comment in the newspaper about
                         other libraries being available). fiVe have no east/west bus service
                         in that area. For me to go to use 1I100re Library I would have to
                         walk a ha(fmile, take a bus, then walk another half-mile. I am
                         more likely to use the Lakewood Library. The Fern Hill Library
                         sits one block awayfi'om Baker 1I1iddle School. A lot of the kids go
                         there for a safe place to go ({fter school. It is really hard not to
                         have Fern Hill even open on a 1I10nday. That is )i!71at I want you to
                         consider ·when you make a decision. If the librGlJ! closes, does that
                         mean the librmJ! will have to be sold?
                                                                                                 3
                                                                                               2
Special-Culled BOHl'd Meeting
Dcct'mlwl' 1.2010




                    Director Odencrantz responded that it is to be determined. Since TPL has
                    never closed a library, and there has been no past experience with closed
                    facilities, we are not sure what decisions will be made. Two criteria that
                    may be useful: (1) the condition of the facility and (2) how likely is it that
                    the facility could be re-opened. In some cases the land/building was a gift.
                    In the case of Mottet, if the building were closed the land would have to
                    reveli back to the family that donated the property.

                    J ennine Trachier
                           Is there any possibility for closing one library for one year and
                           then another for the second year, Perhaps not losing a "whole
                           libralJi.

                    Director Odencrantz responded that it is a brand new idea to us.

                    Jennine Trachier
                          Do we have a Friends of the Library system - .fill1draising
                          campaign? Call me. Fundraising is something I el?joy doing if 1
                          can help at all. There are many people who would like to support
                          Fern Hill Library.

                    President Hudson thanked Ms. Trachier for her ideas. He asked if Ms.
                    Trachier were to choose to go to one of the county libraries, what would
                    be her conullute?

                    Jennine Trachier
                          Ms. Trachier responded that Moore and Lakewood are both about
                          three miles from her house. It is a much easier commute by bus to
                          Lakewood.

                   Trustee Hunter thanked Ms. Trachier for taking the time to be at the Board
                   Meeting and stated, "1 applaud you and thank you. That we have a
                   problem is the understatement of the evening. You offer your support and
                   a solution is to be appreciated. 1 would be more than happy to share in
                   Friends of the Library fundraising. ))

                    Trustee Quan stated to Ms. Trachier ... We are managing your money and
                    the library!s ~ it belongs to the community. VVhen you own something you
                    have a responsibility and we don!t want your property to be closed and
                    not be useful. And! this is when we really need the community. fiVe do our
                    best. The best job is done always by the community! not by the ones who
                    make the decisions. Some of us have been trying to look for fil11ds outside
                    of the city. As President Hudson said, 'Times are difficult! but difficult
                    times just offer more challenge!.
                                                                                               3
Special-Called Board Meeting
Dec('mher 1.201 (l



                   Jennine Trachier
                         During these difficult times a lot of people tly to find a job with
                         computer access. Try to find a job without a computer! The Fern
                         Hill Library is well used and you always need to make a
                         reservation to use a computer.

                   Victoria Hemmert
                           I am another Fern Hill person. I use d{fJerent busses than
                           Jeannine because of where I live. To get to the "Moore Library I
                          first have to get on the #55 (out of the count)~ to the Parkland
                           transfer. In the evening the #1. It'sjust as eaJ)J to go to the 138
                           Street Library in the Pierce Count)! system by getting on the #1 -
                           that goes in the opposite direction. JiVhy I use Tacoma libraries is
                           because I am spoiled (two library cardJ). The reason I use the
                           Tacoma Branch is because I am a sub teacher I get to see the kids
                           I work with. Suggestion: when you are putting meetings together at
                           night (like tonight's meeting at }.1ain Librmy) in this part of town
                          for somebody that takes the bus I am not c071?/ortable doing that at
                           night. I have to walk past some really sketchy people - If you are
                           going to have more of these meetings I would like you to hold them
                           in the neighborhood that you're going to be qfJecting. If you hold
                           them here (}'1ain Library.) I ask that you offer an escort to stay
                           with the people that have to take public transportation. I have to
                           walk past the jail and stand by myself and waitjor the bus. I don't
                           drive at all so public transportation is part of my life and getting to
                           M.oore Library would not be so difficult. Pierce Count)! and
                           Tacoma are being affected. It will be harder and harder for
                          people who rely on public transportation when you cut hours.
                           Also, those of us in Fern Hill have repeatedly had to state that we
                           do indeed live in Tacoma. I have to argue and get the map out and
                           show them that I live in Tacoma. FVe are so used to, in our part of
                           town, of not getting services that the library has been the one
                           consistent services that we receive. And to look at losing that I am
                           qfraid we will lose part of our sense of cOl11munit)!. There is an
                           elementary school and Baker }.1iddle School a block down the road
                           - those kids use that library and 1 don't want to lose that. JiVhen
                          you lose them now in 20 years when they are taxpayers they will
                           have no reason to support you. You should be a part of their
                          .fifture. I know you have hard decisions to make and everyone will
                           be campaigning for his or her building. Inasmuch as you can, 1
                           would rather you reduce hours than actually closing buildings. I
                           know you will be making hard decisions and some people will be
                           unhappy. ... Afaybe a building that is not being supported as much.

                   v-p Seago thanked both ladies for coming and sharing their thoughts. She
                   stated that she sympathized with the public transit aspect and difficulty
                   that they face in getting to any library. V-P Seago noted she listened to a
                                                                                                     5
                                                                                                  4
      Special-Called Board Meeting
      December 1, 21110



                         presentation from someone from Pierce Transit a week ago, Things are
                         grim for us but they sound even grimmer for Pierce Transit. Sounds like
                         they may be looking at severe cuts. I want you to use the TP L but you will
                         soon be able to get another library card for your key chain. We have a
                         reciprocal coming into force soon with Puyallup Public Librmy. So if you
                         can find a way to Puyallup go ahead and get another librmJ) card.

                         Trustee Hunter thanked the speakers for their time. She encouraged them
                         to also talk to their City Council representative about what the library
                         means to them because they need to hear that as well. Trustee Hunter
                         asked that if the Main Library were open on Sunday would they take a bus
                         on a Sunday aftemoon?

                         Victoria Hemmert
                                Ms. Hemmert responded that the #45 runs once an hour on
                                Sundays. So ((1 decide to do that I have to leave the house extra
                                early. rli miss the bus you sit waiting for an hour. Once I get
                                here I have to be able to time getting back because (li miss the bus
                                I am sitting outside for a half-hour. For me, honestly, yes I would,
                                because that's how much I love libraries. Tflhen I lived in New
                                York I went on Sundays all the time. I volunteer at the book and
                                the neighborhood school (Stafford) book fair. I support books at
                                every level public schools/public libraries.

                         Tamara Georgick
                               I am a former employee with the State Dbrary. The three libraries
                               that I use the most, two are on your list of cut of! So fi'om my
                              perspective what I see when I use these libraries there are pros
                               and cons... I use this library a lot (lliain). I work at the HistOlT
                               lIiuseum downtown and I am here quite often.               I am fi'om
                               Philadelphia, and this library looks great.. I use Swan Creek
                               occasionally even though in these meetings I heard the Swan Creek
                               Library referred as 'Those poor immigrants on the eastside that
                             . have to use this horrible facility.' It's the closest to my home and I
                               sometimes resent the things said. The positives are they have the
                               Literacy Center that makes it a unique facility. I see lots and lots
                               of people 110t just using the librmJ) and facility, but they are on
                               softTFare to learn English, and they have tutors. I once got
                               assistance fi'om someone with a Russian language translation I
                               needed.      They have people there associated with Tacoma
                               Community House. They do a lot of good work. That is a mixed-
                               use facility that I don't see us filling that role anywhere. On the
                               downside, it is small (size of Aiain 's Board Room) tight for space.
                               Swan Creek Library I use it the least because they are never open
                               when 1 am ready go to the library as they want the Literacy Center
                               to be open in the daytime. They have a lot of foreign language
                               materials. Additionally, they build Salishan homes so you get a lot
·76
                                                                                                                      5
Special-Called Board Meeting
Dec('mbcl' 1. 2010



                               more children - the area is building up - and it is in walking
                               distance.

                               I use Mottet because it is next to the Top of Tacoma (a pub). I
                               don't see the number ofpatrons that I do see at Swan Creek. It is
                               busy and full up on the computers. I would like to see circ and
                               gate counts on Swan Creek and Mottet - they are close to each
                               other. If I am trying to make a decision, it looks like one of them
                               will have to go. On the positive - it's nice building (former house
                               with more room) and has a good neighborhood feel to it. The
                               computers are full of users. On the downside - the facility has to
                               revert back to the property owners. The library does not own it. {l
                               you close Swan Creek - what do you do with the Literacy Center?
                               Can it be transported to another place? The building does not
                               seem to be in great shape. .Maybe move the facility to AdO Ol-e.
                               Those are things I see when I use those libraries.


         Update     011   the City oj Tacoma 's 2010-2012 Budget (Continued)

                                Our hierarchy of resources
                                is driven by facility size
                                       • Main Library (87,000 square feet)
                                       • Regional libraries (15,000 square feet)
                                                 Moore Library
                                                 Wheelock Library
                                       • Mid sized neighborhood libraries (6,000 square feet)
                                                 Fern Hill Library
                                                 Kobetich Library
                                                 Swasey Library

                               Our hierarchy of resources
                               is driven by facility size.
                                       • Small neighborhood libraries (4,000 square feet)
                                       • Dr. Martin Luther King, Jr. Library.
                                       • Mottet Library
                                       • South Tacoma Library
                                       • Swan Creek Library & Literacy Center Library

                               What do we mean by
                               hierarchy of resources?
                                        • The size of the collection.
                                        • Public access to computers/printers (building size dictates the number of
                                           computers available).
                                        • Access to specialized resources and assistance.

                               What do we mean by
                               hierarchy of resources?
                                        • The larger libraries support the smaller libraries.
                                        • The Main Library supports all the libraries.

                               Library Trustees will evaluate
                               the services provided by each model.
                                         • Geographic location.
                                         • Hours.
                                         • Resources.
                                         • Exterior condition of each facility.

                               Library Trustees will evaluate
                               the services provided by each model.
                                       • Decision will be made on the basis of which model:
                                                                                                                          ,
                                                                                                                          ~'7
                                                                                                                        6
Special-Called Board l\'Ieeting
Dect'II1bcr 1,2010


                                                   Provides the best service to the community.
                                                   Provides the best access to library services for the community.




                                  Decision:
                                  Reduction in service at the Main Library
                                          To address the $1.95 million budget shortfall, the Board of Trustees have agreed
                                          to reduce services at the Main Library.
                                           Hours @ the Main Library will be reduced
                                          from 66 hours weekly to 54 hours weekly: $ 1,000,000

                                          TOTAL SAVINGS                          $1,000,000

                                  Decision to be made:
                                  Hours of operation at the Main Library
                                          Suggestion:
                                          Monday & Tuesday              11 a.m. - 8 p.m.
                                          Wednesday - Saturday           9 a.m. - 6 p.m.

                                  Decision to be made:
                                  How to meet the remaining $950,000 reduction to the Library's 2011 - 2012 Budget.
                                          Two service models
                                          Service Model A
                                          Two small branch libraries are closed    $600,000
                                          (select from King, Mottet, South Tacoma or Swan Creek Libraries)
                                          Unidentified cost saving
                                          (not from library hours)                 $350,000
                                           TOTAL SAVINGS                          $950,000'
                                          • If adopted in 2010

                                  Decision to be made:
                                  How to meet the remaining $950,000 reduction to the Library's 2011 - 2012 Budget.
                                          Two service models
                                          Service Model B
                                          One medium sized library is closed         $970,000
                                          (select from Fern Hill or Swasey Libraries)
                                          TOTAL SAVINGS                              $970,000
                                          • If adopted in 2010

                                  If the decision is delayed until the end of 2011
                                  Three service models
                                           Service Model A
                                           Four small branch libraries are closed    $600,000
                                           (King, Mottet, South Tacoma AND Swan      Creek Libraries)
                                           Unidentified cost saving
                                           (not from library hours)                  $350,000
                                            TOTAL SAVINGS                            $950,000

                                  If the decision is delayed until the end of 2011
                                  Three service models
                                           Service Model B
                                           Two medium-sized libraries are closed   $970,000
                                           (Fern Hill AND Swasey Libraries)
                                            TOTAL SAVINGS                          $970,000

                                  If the decision is delayed until the end of 2011
                                            Three service models
                                           Service Model C
                                           One medium-sized library is closed      $485,000
                                           (Fern Hill or Swasey Library)
                                           Three small branch libraries are closed $450,000
                                           (King, Mottet, South Tacoma or Swan Creek Libraries)
                                            TOTAL SAVINGS                          $935,000
                                                                                             7
Special-Called Board J'rleeting
lkcl'mbel' 1. 20HI




                     Director Odencrantz stated that the way we deliver service for little money
                     is that we leverage our resources.

                     The number of public access computers was noted at each facility.
                            Main-75
                            Regionals - 16 to 20
                            Midsize 13
                            Small 8 to 10
                     Library services by location
                     D    Main Library
                          Main Library is 87,000 square feet. TIns is the "warehouse" of the
                          library. TIns is the space that has 50 computers, the Northwest
                          Room, and the Computer Lab. The Main Library is where we can
                          have the unusual books. We send them out to all libraries on
                          demand. It has classes, a training room, specialized materials, and
                          jobs and career materials with staff to assist. TPL recently received
                          the Paul Allen Grant for a media lab.
                     &!   Moore/Wheelock
                          They have more room for the collection. Moore needs to be "re-
                          modeled" and needs more computers.
                     D    Fern Hill. Swan Creek, and Swasey
                          All share one common characteristic - geographically they tend to
                          be toward the edges of the TPL service area. Fern Hill represents an
                          older, established community.
                     II   Kobetich is remote at the northeast. Because of ADA issues,
                          Kobetich was recently refurbished offering more for that
                          conm1Unity. It has horrible bus services.
                     II   Swasey Library is the closest to Pierce County and is toward the far
                          west (About 6,000 square feet). The Library was a gift.
                     The smaller libraries are teamed with a regional.
                     II   King is in the middle of Tacoma and has difficult, and limited
                          parking. It is teamed with Swasey.
                     •    Mottet is teamed with Moore. Mottet is a beautiful building, has
                          parking slots, and is somewhat underutilized (could be upgraded
                          using trust funds).
                     II   South Tacoma's building is shared with the fire depariment. It is a
                          distance from any Pierce County District Branch.
                     •    King and Swan Creek buildings need a lot of work and are
                          undersized.
                     FTEs by Library
                     •    There are 2.43 FTEs for small branches (1 part-time Page and 2 full-
                          time Pages.
                     •    Wheelock has 16 positions (9.9 FTEs).
                                                                                                      8
     Special-Cal/ed Board I\l ceting
     Decrmbcl' 1.2010



                          Library Closures - Trustee Comments
                                President Hudson discussed the possibility of Swan Creek closure
                                - to consider the Salishan Community's new development and
                                proposed Education Center. Swan Creek is the facility in the
                                poorest condition.
                                V -P Seago believes there is no choice but to close libraries. If we
                                trim hours, pretty soon we have a building that is not open - not
                                good service. Given the budget realities the leaning is to close
                                (least drastic) Swan Creek and King and hope that is enough. If
                                Swan Creek is closed, put Trust Fund money into the Mottet
                                Library to expand it and provide more materials and computers.
                                Trustee Hunter noted that the picture has been painted that the
                                City's budget cuts have not impacted us. We function with the
                                cuts that nobody really notices. The Swan Creek Literacy Center
                                (TCH) - they may have the option of leasing it from us and
                                continuing their effort there and then moving to Salishan.
                                Proposal: Instead of starting with two closures, we stmi ,,,,ith one.
                                On the Sunday openings, that was in response to the Mayor. She
                                would like to see Sunday Library hours. We have to have some
                                definitive resources from the City Council to make it work. We
                                have to pay attention to the voice of people who work the libraries
                                every day (rank and file). In summation, Trustee Hunter believes
                                we are at the point where we have to close -1 recommend that we
                                       look at Swan Creek as that closure and· hold back for another six
                                       months to evaluate where we are.
                                  Trustee Connelly stated his concern that we are closing the
                                  libraries in the places in the city of Tacoma where we need
                                  libraries the most. We have proposed cuts of between $900,000 to
                                  $1,000,000. We need to cut another $950,000. If we waited for
                                  one year, and if at the end of the year, sufficient savings are not
                                 made, we have the option of closing a medium-sized library and
                                  saving $850,000 of the $950,000. If we have to close I am
                                  supportive of the idea of minimal closure. The smallest closure
                                 now, then reassess.
                                  Trustee Quan said he thinks that we have to have additional
                                  income. He noted that kids in the north end neighborhood have a
                                  computer at home. He asked who needs the library the most? That
                                  is the question to resolve. He suggested deferring any closures
                                 until this time next year. If the revenue numbers are not improved
                                 by then, consider closing a regional (Wheelock) which would take
                                  care of the extra dollars as a result of the delay.
                          Property Values
                          Swan Creek and King Branch. The King Branch is surrounded by medical
                          services - it may provide rental income or interest in acquiring the
                          property. A year down the road real estate may be what it was 111
                          2006/2007 - the same would apply for the Swan Creek propeliy.

80
                                                                                              9
Spccial-Callcd Board !\Ieeting
Dcc('mber L 2010



          Summary:
              Re-assess option
              Close Swan Creek now and try to make up costs (unidentified) and wait
              and find out and re-access six months or a year down the road - rather
              than closing two now.
              Sunday hours are on the table
              The Director was asked to find out the Sunday hour's statistics/count from
              Pierce County Library System to determine if it is popular or not.
                    PR
                    President Hudson discussed sending a letter to the editor of The News
                    Tribune notifying the public that we are in a tough quandary. Notify the
                    public they have to be prepared for changes in the TPL system. Solicit
                    additional comments from them and when the Board meets on December
                    15, the Board would be prepared to make decisions.
                    II    Leave the system alone - find a way to operate until we can
                          determine we have to make tough decisions.
                    II    Look at closing two branches and the decision of finding the money
                          next year.
                    II    Close one branch and wait.
                    II    Resolution on decision for the next Board Meeting (December 15,
                          2010.

EXECUTIVE SESSION


                    RESOLVED, that the Board does hereby conduct an Executive Session to
                    discuss personnel matters, and to reconvene no later than 8:20 p.m.

                    At 7:53 p.m. the Board executed to conduct Executive Session.
                    Open Session resumed at 8:22 p.m.
ADJOURNMENT
                    VP Seago moved and Trustee Hunter seconded to adjourn. The meeting
                    adjourned at 8:35 p.m.

                    The next Board Meeting will be held on Wednesday, December 15,2010
                    in the Olympic Room at 5:30 p.m.



 M.                                                 SUSAN ODENCRANTZ
                                                    Library Director and Secretary to the
                                                    Tacoma Public Library Board of Trustees




                                                                                                  °1'
                                                                                                  o
November 2010
    Director of Finance Report




                     CITY OF TACOMA
                     Finance Department
                           Robert K. Biles
                      Director of Finance
      In accordance with the City of Tacoma's Charter, the Director of Finance prepares a monthly
      report which analyzes the City's revenues and expenditures for the prior period. This report
      covers the twenty-three month period ending November 30, 2010.


      Executive Summary: General Fund




              Revenues            $   _   A   .~
                                                        375,174,387
                                                   •• ~."~_• •
                                                                    $
                                                                 _._.~~'_~.
                                                                                     374,002,130
                                                                                         .-~,.~
                                                                                                  $  ~--~-~---~~--
                                                                                                                     (1,172,257)
                                  $                     387,347,666 $                384,669,802 $                   2,677,864
                                                                                                  ~-i~-------~---------'--~

                                  $                      (12,173,279) 1$             (10,667,672) $                  1,505,607




      Financial Reports

      General Fund - Budget to Actual Comparisons
      The Budget and Research Division of the Finance Department is primarily responsible for
      budgetary control and analysis. For purposes of budgetary comparison reporting, the actual
      amounts of revenues and expenditures are compared to the projected amounts. Projected
      revenues are based on revenue collection patterns over the last three years.


      Funds Report
      This is the monthly report of actual revenues and actual expenditures for all City funds. The
      report includes biennium-to-date revenues and expenditures and the effect of biennium-to-
      date activity on fund/net asset balance.




                                                                      Page 1 of 10
 °3
'0
                                                            City of Tacoma, Washington
                                                    Budget vs Actual Revenues and Expenditures
                                                              Monthly Financial Report
                                                                    General Fund
                                                     For the Period Ended November 30, 2010




Property Taxes                                                  $      95,268,000                $   90,877,526   $   90,696,425   $
Sales Taxes                                                     $      76,325,000                $   73,170,612   $   73,148,538   $
Business Taxes                                                  $      80,594,O!JO               $   79,774,117   $   78,448,413   $
Utility Taxes / Other Taxes (1)                                 $      83,323,000                $   78,817,153   $   78,788,924   $
licenses & Permits                                              $       7,618,000                $    7,478,152   $    7,660,837   $
Intergovernmental Revenues                                      $      17,931,000                $   17,166,535   $   18,090,053   $
Charges for Services                                            $       5,699,000                $    5,388,822   $    4,507,014   $
Fines & Forfeits                                                $      10,717,000                $   10,281,645   $    9,509,792   $      (771,853)
Miscellaneous Revenues-                                         $      12,384,000                $   12,219,825   $   13,152,134   $       932,309
Cash Balance (2)                                                $      16,523,053                N/A              N/A
  Revenue Subtotal                                              $     406,382,053                $ 375,174,387    $ 374,002,130    $ (1,172,257)
Offset for Revenue Adjustments                                  $      37,047,150                N/A              N/A              N/A                I
  TOTAL REVENUES                                                $     443,429,203                $ 375,174,387    $ 374,002,130    $ (1,172,257) I

EXPENDITURES:
City Counci I                                                   $       1,366,000                $    1,301,864   $ 1,426,419      $      (124,555)
City Manager                                                    $       2,363,000                $ 2,252,054      $ 2,224,734      $        27,320
Community Economic Development                                  $      10,689,000                $ 10,187,136     $ 9,818,036      $       369,100
Finance                                                         $       5,901,000                $ 5,623,939      $ 6,041,664      $      (417,725)1
Fire                                                            $      91,620,000                $ 87,318,305     $ 88,111,046     $      (792,741)
Government Relations                                            $         831,000                $     791,984    $     701,546    $        90,438
Hearing Examiner                                                $         764,000                $     728,129    $     707,443    $        20,686
Human Resources                                                 $       2,372,000                $ 2,260,631      $ 2,574,624      $      (313,993)
Human Rights/Human Services                                     $      12,734,000                $ 12,136,120     $ 11,534,625     $       601,495
legal                                                           $       7,233,000                $ 6,893,400      $ 6,766,793      $       126,607
Library Operations                                              $      22,517,684                $ 21,460,446     $ 21,370,402     $        90,044
Municipal Court                                                 $       8,242,000                $ 7,855,026      $ 8,063,552      $      (208,526)
Police                                                          $     143,978,000                $137,218,019     $138,112,526     $      (894,507)
Public Works                                                    $      42,714,000                $ 40,708,514     $ 40,633,813     $        74,701
Non-Departmental                                                $      16,100,596                $ 14,968,517     $ 12,597,852     $     2,370,665
Transfers -Interfund                                            $      26,868,783                $ 25,607,254     $ 23,948,399     $     1,658,855
Transfers - Outside Agencies                                    $      10,136,102                $ 10,036,328     $ 10,036,328     $
  Expenditure Subtotal                                          $     406,430,165                $ 387,347,666    $ 384,669,802    $     2,677,864
Offset for appropriation adjustment                             $      37,047,150                N/A              N/A              N/A
 TOTAL EXPENDITURES                                             $     443,477,315                $ 387,347,666    $ 384,669,802    $     2,677,864


BEGINNING UNRESERVED FUND BALANCE                               $      27,500,000                $ 27,500,000     $ 27,500,000     $
RE-ALLOCATION OF RESERVED FUNDS                                 $       3,300,000                $    664,000     $    664,000     $
RESTATED BEGINNING UNRESERVED FUND BALANCE                      $      30,800,000                $ 28,164,000     $ 28,164,000     $
REVENUES OVER(UNDER) EXPENDITURES PLUS USE
  CASH BALANCE                                                  $     (16,571,165)               $ (12,173,279)   $ (10,667,672)   $     1,505,607
ENDING UNRESERVED FUND BALANCE                                  $      14,228,835                $ 15,990,721     $ 17,496,328     $     1,505,6071


(1) Gross Earnings Taxes on utilities are estimated based on the priorthree years of activity.
(2) Cash Balance is notconsidered a revenue so no variance is calculated for it.




                                                                      Page 2 of 10
                                                                                                                                                          4
c:Jl


                                                                                                            City of Tacoma Funds Report
                                                                                                        Revenues and Expenditures by Fund
                                                                                            For the Twenty Three Month Period Ended November 30, 2010
                                                                                                                       Thousa




       (1) This report includes reserved and unreserved fund balances. General Fund reserved fund balance at January 1. 2009 and November 30. 201 0 were $24,871 and $23,814 respecti""ly.
        Unreserved fund balances at January 1,2009 and No""mber 30,2010 were $27,534 and $17,496 respecti""ly.
       (2) Negative revenue is due to amortization e><pense recorded against invesbnent revenue.
       (3) Negative revenue is due to an adjustment to miscellaneous income from infractions. Negative expenditures are due to an adjustment of a claim paid in a prior period.
       (4) Biennium to date negati"" revenues are due to transferring amounts to the new LEAP fund. Negati"" e><penditures are due to a prior period correction.
       (5) The credit to biennium to date e><penditures is a result of transferring cash back to fund 1300 for leasehold lax payments.
       (6) In October 2010 there was a correction made to this report, in Fund 1431 IT Municipal Cable TV, for biennium to date revenue and expense.
       (7) Negative e><penditures are due to the refunding of a 2009 note.
       (8) Biennium to date negati"" e><penses are due to a transfer of $2.3 million to the Capital Projects fund for CheneySladium Phase II Assets.
       (9) Prior year and balance sheet account adjustments.


                                                                                                                       Page 3 of 10
                                                                                                    City of Tacoma Funds Report
                                                                                                Revenues and Expenditures by Fund
                                                                                    For the Twenty Three Month Period Ended November 3D, 2010




(10) Negatil.e expense is due to an accrual reduction for incurred but not reported claims.
(11) Rel.enues in NOl.ember were negatil.e as a result of a prior period adjustment to Interfund service rel.enue.
(12) Negative rel.enues and expenses are due to a prior period correction to interfund charges for services.
(13) Negatil.e expense is due to the reversal of the 2007 accrual for a legal challenge to the City's billboard regulations.
(14) Tacoma Employee's Retirement System also presents reports based on market values.
(15) Revenues in November were negatil.e due to an adjustment to prior period lease revenue.




                                                                                                              Page 4 of 10
      Treasurer's Report

      Background

      The City Charter charges the City Treasurer with the responsibility for investing City monies in
      accordance with the stated Investment Policy.

      The City Treasurer manages investments to preserve principal while maximizing income and
      maintaining liquidity to meet the City's cash needs. As the preservation of principal is the
      paramount objective, investments are selected in a manner that will strive to ensure safety of
      principal. Safety of principal is very important to us and even more so in this current time of
      financial and credit crisis. The City's investments are limited to those specified by State statute.

      Interest Rates

      In this economic cycle short term interest rates continually fell from September 2007 through
      December 2009 as there were a series of cuts in Federal Funds rates from 5.25% to the current
      0.0% to 0.25%. These rate cuts were primarily due to the subprime mortgage crisis, followed by
      the credit liquidity crisis, which led into the banking crisis; as well as the fears which arose
      during the economic downturn with only limited signs of a recovery in the near future.

      The interest rate curve has flattened in 2010 and the two yield curves for November 2009 and
      November 2010 below mirror each other, reflecting that interest rates have not changed much
      in the last twelve months. The following graph shows U. S. Treasury securities from the 3
      month Treasury bill to the 30 year Treasury bond, comparing November 30, 2009 and
      November 30, 2010. For November 30, 2010 the 3 month Treasury bill is yielding a very low
      0.155% and the 30 year is at 4.110%.
                                                                 Historical Yield Curve
                                                                   11/30/2010      - - 11/30/2009

                4.5 - . - - - - - - - - - - - - - - - - - - - - - - - - - - - - -


                                                                                                                                  "1:01.:;;   ~:h
                3.: +----------------------/-y-i-/~/·~-$=3.~"-Sc-/--

                 3 + - - - - - - - - - - - - - - - - - - - - - - : - //2.81

                                                                                                              2.69 ,,'
                2.5   t-------------------;-
                                           ,/"-----,/L./- - - - - -
                                                                                                      /      /'
                                                                                                          /2.16
                 2+----------------i7~2.ill~~)~e----------



                1.5   +--------------~--7---z""-rl-,r.47r-----------
                                                                                                 /
                                                                                         /
                                                                                    l·~t
                      ~-----------/~-;(~'-----------

                                                                       O.~l./~ 0.72

                0.5   +--,-"oe-.i&-~----_~-{j-:1"r-----~-~o-1l-:fS-~-----,.-"O~--,-.27.'---:-·-""'-d"":4"'--5- - - - - - - - - - - - - - -
                 0+-~0=.08~~0~:66~--·~-~--~-~-~--~-~--~-_,
                        1 Month   3 Month    6 Month    1 Year     2 Year       3 Year       5 Year       7 Year   10 Year   20 Year   30 Year

                                                                      Page 5 of 10
8'7
Investments

The Tacoma Treasury Investments Pool (TIP) table below shows the investments as of
November 30, 2010. The investment par value was $1,202,436,574, investment cost was
$1,196,140,972 and the market value was $1,200,057,000. The TIP went over $1 billion for the
first time in August 2010 which is attributable to the $187,255,000 in proceeds from the 2010
power bond issue which closed in July 2010, the $73,650,000 2010B Water and $44,135,000
2010B Regional Water Supply System bond issues which closed in August 2010, and the
$39,000,0002010 LTGO bonds in November 2010.



Tacoma
Bank Interest Beari                                          0.84%
           ~""-~~"~~~... -.~---~---.~-------+-~.-~~~-~~-~"~----~---+~----~·~I

State Local Government Pool         ~""."."."   ...   -.~--".--
                                                                                                                  8.40%
~cu!edRepurcha~eAgre~~e~!s_. __..__ ._'.____.__I__________. __~___..__... _0_0.O_%.1 ________. ___i
                                                                     0
 US Treasu      Securities                       .-. _. _.......- .....- ......~-I-----.~~-
                                                                                                                  0.00%     100.0%
 Banke rs ~cce ptances ._____~~~_"_._ ........._..._._ ........ _!-~~~~~':'~-.!-.-_.___~10~.8~1~%~ol~_._.__ .. ~2,0.0%
 Munici I Securities
           -~~-,---~--~,-~--"
                                                                      234,145,000       19.47%                 25.0%
 Federal Home Loan I\lInlcTa~                                                            8.62%                 50.0%
 Federal                                                                                                          1.84%     50.0%
                                                                                                                  2.63%     50.0%
 Federal Home Loan ~?~k         (Hom~~.o~.~t_____ .. _.+_'._____~. __                         :"._"'.".-j_____   .12~08%I    50.0%
 Federal National Mo                                                                                             34.24%     50~0% I




                                ements                                                                            0.74%      25.0%
 Munici      Securities                                                                                           0.24%      25.0%
 Fund Investment Subtotal:




                                                                  Page 6 of 10                                                        88
Interest Rate Outlook

In 2009 and through 2010, the economy showed signs of a slow recovery. The current
consensus forecast is there will be no raise in the federal funds rate until after December 2010
and possibly not until 2012. The Federal Reserve needs to keep rates low to spark the
economic recovery.

The March 16, 2010 Federal Open Market Committee (FaMe) statements have included
guidance that: liThe Committee will maintain the target range for the federal funds rate at 0 to
~  percent and continues to anticipate that economic conditions, including low rates of resource
utilization, subdued inflation trends and stable inflation expectations, are likely to warrant
exceptionally low levels of federal funds rate for an extended period." This position was
reaffirmed at Fed meetings since then. On November 3, 2010 the Fed announced quantitative
easing of $600 billion between November and the end of June 2011. The Fed will be purchasing
treasury securities in the open market, and this is expected to promote a stronger pace of
recovery.

The following are bullet points from the FOMC December 14, 2010 meeting:

    Subject:     Federal Open Market Committee Dec. 14 Bullets

      14:15    fed Retains $69a Billion Bond-Buying Plan to Boost economy
      14: 15   *FED SAYS RECOVERY 'nJSUfFICIENT TO BRING DOl.Jf~ UNEI'lPLOY"1ENT'
      14: 15   "'FED SAYS HOUSHIG CONTINUES TO BE 'DEPRESSED'
      14:15    *FED SAYS U.S. HOUSEHOLD SPENDING INCREASING AT 'HODERATE PACE'
      14: 15   "'feD SAYS ECONO'UC RECOVERY IS CONTINUING
      14: 15   "':FED'S HOENIG DISSEIHSFRO'" FOI'lC DECISION
      14: 15   "'FED TO CONTnmE TO REINVEST PRINCIPAL PAYNENTS FRON SECURITIES
      14:15    *fED SAYS UNDERLYING INFLATION HI\S CONTINUED TO 'TREND DOM~l.JARD·
      14: 15   "'FED SAYS INFLATION EXPECTATIONS HAVE • REI'1AINED STABLE'
      14: 15   "':FED SEES BENCHHARK RATE 'EXCEPTIONALLY lOlv' FOR EXTEtlDED PERIOD
      14: 15   "'FED KEEPS $699 BILLION PURCHASE TARGET BY JUNE UNCHAtlGED
      14: 15   *FED LEAVES fEDERAL fUNDS RATE TARGET AT ZERO TO e. 25 P;ERCENT
      14: 15   "'FED' S FONC ISSUES STATH1EIH AFTER OtIE -DAY "lEETING IN \'JASHINGTON


The benchmark 10 year U.S. Treasury note was at 2.797% on November 30, 2010. In the two
weeks following, interest rates rose to near 3% %. This was in response to higher supply,
inflation fears, and the Federal Reserve quantitative easing which began in November and
increased pricing volatility as dealers aggressively decreased risk in response to year-end
balance sheet constraints.

The following graph shows the interest rates of 2-year U.S. Treasury Notes since 1999, and
shows how low interest rates are now. In 2009-2010 the rate was below 1.00% and closed at a
low of .476%. In 2006-2007 the rate was at 5.00%.



                                                 Page 7 of 10
9
                              Interest Rates on 2YR Treasury Notes
                                     November 30, 1999 to November 30,2010




Investment Return

In 2000, the TIP was established as an active investment pool alternative to the state Local
Government Investment Pool {LGIP}. The result has been over $90 million of additional interest
earnings through September 2010.

In 2000, and again in 2006, short term interest rates moved up rapidly due to Federal Reserve
tightening policy. Both periods were followed by rapidly declining short term interest rates due
to Federal Reserve loosening policy. Because TIP invests in longer-term maturities, its earnings
have less volatility and higher returns through the interest rate cycle.

The TIP purchases appropriate investments depending on market and economic conditions. For
the first three quarters of 2010, the TIP purchased $1.175 billion mostly in federal agency notes
and taxable municipal general obligation bonds with an average yield of 1.95%. During this
period the state LGIP average yield was .27%. For 2010 the TIP portfolio average yield was
2.37% and the LGIP was .27%.

These numbers will be updated for all of 2010 in the January 2011 treasurer's report.




                                            Page 8 of 10
                                                                                                    ,90
     Tax & License Report


     The City's Tax & License Division is responsible for the administration and collection of the
     City's Business & Occupation (B&O) Tax and licensing the businesses operating within the City.
     A total of 77 new businesses applied for licenses during the month of November for a year-to-
     date total of 2,142 new business licenses. Businesses that change form of legal ownership (e.g.
     from a partnership to a sole proprietor) are included in the count of new business licenses.

     The table below provides a comparison of B&O tax collections by month for 2009 and 2010. As
     many businesses have seasonal variations in their business activities, this month-to-month
     comparison is useful in evaluating real changes in tax collections over the previous year. In
     2010 July revenues in the amount of $727,000 were posted in August.

     Monthly 8&0 Tax Collections Comparison




     1----~-----1~-----------t----------~--!~-----------+_-----~------i--·------1

                             154              168              54        55        100           113   I
                             164              150              88        48         76 -1--------102
                                                       -~~·~~·------~l-----~c----t-----

                             165              143              46        35        119           108
                             144               77              42        15        102            62
                                            2,142             846       697      1,192        1,445

91                                             Page 9 of 10
Note: The Tax and Licensing Office recently updated their system for tracking activity. These
numbers may fluctuate month over month but represent a significant improvement in data
quality over the previous method of tracking this information.




                                           Page 10 of 10
                                                                                                2
Joint City Council and Public Utility Board
        Budget Workshop Minutes
                              http://www. cityoftacoma. org/ councilmeetings
          Tacoma Municipal Building, Council Chambers, 747 Market Street, Tacoma, Washington 98402

                                                                            November 18, 2010


  Mayor Strickland called the joint budget workshop to order at 5:08 p.m.

  Council Members Present:      9 - Boe, Campbell, Fey, Lonergan, Manthou, Mello,
                                    Walker, Woodards, and Mayor Strickland.

  Council Members Absent:       None.

  Public Utility Board Members Present: 3 - Fox, Jones, and Thein.

  Public Utility Board Members Absent:      2 - Casey and Nelson.

  Mayor Strickland stated the first item is follow up to requests and inquiries from
  previous budget workshops. Deputy Mayor Fey stated at the last workshop, he
  asked for both General Government and Tacoma Public Utilities (TPU) staff to be
  present to discuss the different methodologies used to calculate the Gross Earning Tax.
  Chris Robinson, Interim Power Manager, discussed Gross Revenue Tax calculation
  comparisons. Discussion followed regarding the methodologies used, wholesale
  revenues, and what the City anticipates it will collect in Gross Earnings Tax through the
  end of the current biennium. Mayor Strickland noted two very different methods were
  used to make revenue projections and the difference between General Government
  and TPU is $6.6 million.

  Mayor Strickland stated the next topic is TPU's 2011-2012 Biennial Budget discussion.
  Ted Coates, Power Superintendent, reviewed Power budget drivers, cost minimization
  measures, monthly residential electric bill comparison, net changes in system average
  rates for 2006-2011, and goals met with the proposed budget. Council Member Mello
  asked how TPU reconciles utility rate increases, layoffs, staff additions, and wage
  freezes. Discussion ensued regarding why 44 positions at TPU were reclassified, what
  level of capital is paid for from current funds and borrowed funds and the corresponding
  policy, and which budget drivers are not fixed. Council Member Mello suggested holding
  off on making a decision for the 2012 rate increase.

  Linda McCrea, Water Superintendent, reviewed Water budget drivers, cost
  minimization measures, residential rate comparison, net change in system average
  rates for 2008-2011, and goals met with the proposed budget. Deputy Mayor Fey
  commented on the need for information and collaboration between TPU and
  General Government to determine the net impact for all utilities to make a decision
  on rate increases.
                                                                                                     93
Joint City Council and Public Utility Board Budget Workshop Minutes              Page 2
November 18, 2010


Mr. Gaines provided introductory comments and information about TPU's assistance
programs. Steve Hatcher, Customer Services Manager, reviewed discount rate
comparisons and bill payment assistance. Council Member Mello asked for clarification
and explanation on the Discount Rate program an9 the funds budgeted for the
program. Council Member Walker asked for the number of senior and disabled citizens
who fall into the category to take advantage of the program, and a comparison with
Seattle's low income program. Deputy Mayor Fey requested staff work to come up
with a proposal that is agreeable with the Public Utility Board to review the income
requirements and the discount.

Mr. Gaines reviewed assistance with energy conservation and water conservation
programs. Council Member Mello asked to hear more information on the conservation
efforts at the Committee level. He then requested more information on the maximum
help available from various assistance programs. Discussion ensued regarding
assistance to those who do not fall under guidelines, but are still struggling.

Mr. Gaines stated they have one final presentation on 2011-2012 assessment issues.
He provided background information on the allocation concerns, stating there were
questions about certain 2011-2012 assessments; the Public Utility Board voted to
restrict budget assessments at the 2009-2010 level until agreement can be reached;
and the City Manager has indicated that the Board should reconsider its vote, and
that he does not plan to negotiate or change his proposed assessments. He then
introduced Barbara Ostrander, Management Services. Ms. Ostrander provided
a brief summary on assessments and the history of collaboration. She then reviewed
the current biennium and the fundamental change to the mechanics of how
assessments are allocated, changes to allocation factors, and new assessments;
then provided a comparison from 2009-2010 to 2011-2012. Board Member Fox
summarized the course of how the Board arrived at the assessments presented.
She then stated the questions for consideration are: should assessments be
determined unilaterally or collaboratively, and should the 2011-2012 assessment
questions raised by TPU be resolved. Discussion ensued regarding the differences in
assessments between General Government and TPU. Board Members Fox and Thein
expressed their concern over the lack of detailed information provided to them in order
to make an informed decision with the timeframe available. City Manager Eric Anderson
discussed the disagreement between TPU and General Government on assessments,
noting further conversation on this item would be useful. Mayor Strickland asked
Mr. Anderson to provide the Board with more information. Board Member Fox asked
City Attorney Elizabeth Paul if the Board can make amendments to TPU's budget.
Ms. Pauli confirmed changes can be made.

Mayor Strickland noted the Washington State Auditor's Office is currently examining
how we assess every department. Deputy Mayor Fey discussed his concern over the
costs that are not at the direct service level. Council Member Walker asked if the City
employed a consultant in formulating the revisions to assessments for the past several
biennia and determined how assessments should be processed. Council Member Boe
requested a copy of the consultant's report. Council Member Woodards requested
TPU provide their wholesale Gross Earnings Tax for 2009-2010.

94
Joint City Council and Public Utility Board Budget Workshop Minutes            Page 3
November 18,2010


There being no further business, the joint budget workshop was adjourned at 7:09 p.m.




                                            MARILYN STRICKLAND, MAYOR




ATTEST: ______________________________
                  DORIS SORUM, CITY CLERK
City Council Budget Workshop Minutes
                            http://www. cityoftacoma. org/ councilmeetings
        Tacoma Municipal Building, Council Chambers, 747 Market Street, Tacoma, Washington 98402



                                                                             November 23, 2010


Mayor Strickland called the budget workshop to order at 9:11 a.m.

Council Members Present:      6':'" Boe, Campbell, Fey, Lonergan, Mello;
                                    and Mayor Strickland.

Council Members Absent:       3 - Manthou (arrived at 9:48 a.m.), Walker, and
                                  Woodards (arrived at 9:48 a.m.}.

Mayor Strickland stated the first item is follow up to requests and inquiries from
previous budget workshops. Deputy Mayor Fey noted there are still four to five pages of
unanswered budget-related questions. Council requested information on the following:

   •   the net change from the 2009-2010 biennium to the 2011-2012 biennium for
       Tacoma Public Utility (TPU) assessments, taking into account charges from
       General Government to TPU, and from TPU to General Government;
   •   what the 2013-2014 budget will look like if some of the assumptions and debt
       options are extended out;
   •   the difference between the Gross Earnings Tax and the Utility Tax; and
   •   the tax calculations from Puget Sound Energy and TPU.

Discussion ensued regarding personnel classification changes that have taken place
at TPU since the implementation of the Classification and Compensation Study.
Council requested this item be further discussed at the Government Performance
and Finance Committee. Deputy Mayor Fey suggested sending a proviso to TPU
indicating that the Council wants to be notified in the future of this type of activity.
He then asked for clarification on the costs for some strategic increases for software
acquisitions and higher lever positions in the Customer Service division of TPU
and requested Community and Media Services be reviewed to see whether there
are opportunities for consolidation. Mayor Strickland requested a consolidated
list of items the Council would like TPU to amend be prepared as soon as possible.

Mayor Strickland stated the next topiC is 2011-2012 biennial budget discussion.
She noted between the budgets for TPU and General Government there is a
$6.5 million gap and suggested the assumptions for the budget need to be reduced
by $3 to. $4 million. Deputy Mayor Fey discussed the lack of construction work; and
requested the current budgeted positions for Building and Land Use Services,
and the historical and projected workload for the division. He then asked how the
General Government utility rate increases recommended by the Environment and

                                                                                                   96
 Tacoma City Council Budget Workshop Minutes                                        Page 2
 November 23, 2010


 Public Works Committee will impact revenues for the 2011-2012 budget. Council
 Member Campbell asked what the antiCipated cash reserve balance will be at the
 beginning of the 2011. Council Member Mello suggested non-departmental community
 programs need to be scrutinized for effectiveness in determining where the budget
 reductions will come from. Deputy Mayor Fey suggested professional expert services
 be evaluated as well. Council requested the City Manager return and present several
 options for reducing the budget by $3 million and $6 million.

 Council Members Manthou and Woodards arrived here, at 9:48 a.m.

 Discussion ensued regarding,the proposed rate increases for power.
 City Manager Eric Anderson recapped the Council's suggested areas for review
 and possible reduction, stating they are: positions in Building and Land Use Services,
 existing vacancies, health benefits, non-departmental community programs, carry
 over monies, professional services, and contributions to organizations. He noted
 Contingency funds would be a last resort. Council Member Manthou requested a list
 of programs to receive funding in 2011-2012. Discussion ensued regarding the affects
 of reducing funding to the programs, if TPU is being asked to reduce their budget,
 and assessments. Deputy Mayor Fey requested information on the calculations
 associated with the antiCipated savings from the recommended wage freeze citywide
 for employees in 2011-2012; the calculations associated with the anticipated savings
 from the recommended vacancy accrual in 2011-2012; and a summary of the revenues
 and expenditures associated with the four new funds.

 Council Member Mello requested information on what the City, including TPU, is
 spending on conferences, travel, and training; an overview of the City's travel policy;
 a summary of City-issued cell phones, including TPU; and an overview of the City's
 cell phone policy as it relates to determining which employees are authorized to
 receive a cell phone.

 There being no further business, the budget workshop was adjourned at 10:07 a.m.




                                                MARILYN STRICKLAND, MAYOR




 ATTEST:
                    DORIS SORUM, CITY CLERK




97
City Council Budget Workshop Minutes
                            http://www. c ityoftacoma. org/councilmeetings
         Tacoma Municipal Building, Council Chambers, 747 Market Street, Tacoma, Washington 98402



                                                                           November 30,2010


Mayor Strickland called the budget workshop to order at 9:10a.m.

Council Members Present:       6 - Boe, Campbell, Fey, Lonergan, Mello,
                                   and Mayor Strickland.

Council Members Absent:        3 - Manthou, Walker (arrived at 9:33 a.m),
                                   and Woodards (arrived at 9:12 a.m.)

Mayor Strickland announced the first topic is follow up to requests and inquiries
from previous budget workshops. Council Member Campbell stated the most recent
response memorandum indicates there was a technical delay in getting responses
back from the Library for questions asked at the November 9, 2010 budget workshop
and asked when the responses will be provided. Council Members then requested
explanation on the use of cash balance for the Streets and Permit Funds; the difference
between Charges for Services and Licenses and Permits in the Permit Fund, and the
2009-2010 actuals for both; which income generating activities comprise the Charges
for Services in the Parking Fund; and if the City is collaborating with the Master Builders
Association and other stakeholders in the development of charges that are associated
with the Permit Fund.

Council Member Woodards arrived here, at 9:12 a.m.

Mayor Strickland asked for other questions or inquiries. Hearing none, City Attorney
Elizabeth Pauli provided clarification on prior questions asked regarding the approval
or rejection of Tacoma Public Utilities' (TPU) 2011-2012 budget. She provided copies
of a legal opinion issued by the City Attorney's Office in 2000 detailing the Council's
authority to make adjustments to revenue and expenditure numbers. Ms. Pauli then
discussed the Council's options regarding TPU's 2011-2012 budget proposal.
Council Member Mello noted his concern with passing the budget before having clarity
on utility rates. Discussion ensued regarding the Council's options for communicating
their concerns to TPU.

Council Member Walker arrived here, at 9:33 a.m.

Mayor Strickland stated the next topic is the 2011-2012 Biennial Budget discussion.
She noted at the last workshop, discussion was held on the discrepancy between
TPU and General Government's projected power revenues and the Council requested
the City Manager provide proposals to reduce the budget by $3 million and $6 million.
City Manager Eric Anderson stated he has prepared reductions at $3 million,
                                                                                                    98
Tacoma City Council Budget Workshop Minutes                                         Page 2
November 30, 2010


$4.5 million, and $6 million; then reviewed the proposal, which includes reductions
to travel and training, health care costs, the Police and Fire Pension Fund, and adds
five additional vacancies. Mr. Anderson then reviewed revenue additions, a higher
Gross Earnings Tax for General Government utilities, Water, Click!, and Rail; and
Utility Tax for Puget Sound Energy. Council requested information on the following:

    •   the assumptions for the proposed increases in Gross Earnings Tax for
        General Government utilities, Water, Click!, and Rail; and for the Utility Tax
        for Puget Sound Energy;
    •   additional details on the fund balance for the Police and Fire Pension Fund;
    •    how many General Fund positions will be eliminated in 2011-2012;
    •   the current number of General Fund vacancies;
    •   how many positions are represented in the amount of additional vacancies in
        the City Manager's proposal for expenditure reductions;
    •   the potential service impacts of increasing the number of vacancies held;
    •   why Building and Land Use Services positions are not being recommended for
        reduction;
    •   if there are any Police Patrol Officer positions being held vacant at this time;
    •   the community process the Environment and Public Works Committee's
        recommendation was based on for the increases in the General Government
        utility rates;
    •   the budget impact of increasing the discount rates for General Government
        utilities; and
    •   the basis for the projected growth in healthcare contributions for 2011-2012.

Deputy Mayor Fey left here, at 9:55 a.m.

Discussion ensued regarding potentially reducing funding to external partners and
agencies, and Council requested information on the following:

    •   the start and end date for the five year commitment to United Way for
        Early Learning;
    •   the increase in funding for Homeless Encampments, and if the City is
        anticipating increases in the homeless population over the next biennium;
    •   the increase in funding for the Crystal Judson Family Justice Center; and
    •   the increase in the assessment for the Puget Sound Clean Air Agency.

Discussion continued regarding where else the City Manager looked for potential
reductions and whether the use of budget reduction strategies in 2011-2012 will
result in an increased budget gap in the 2013-2014. The Council requested the
City Manager be more aggressive with reductions, bring them up to $3.5 million
and include the addition of five more vacant positions. Discussion ensued regarding
how the utility rate ordinances will be structured.




9
Tacoma City Council Budget Workshop Minutes                                  Page 3
November 30, 2010


There being no further business, the budget workshop was adjourned at 10:33 a.m.




                                           MARILYN STRICKLAND, MAYOR




ATTEST:
                 DORIS SORUM, CITY CLERK




                                                                                   100
City Council Budget Workshop Minutes
                             http://www.cityoftacoma.orglcouncilmeetings
       Tacoma Municipal Building, Council Chambers, 747 Market Street, Tacoma WA zip code


                                                                            December 7,2010


Mayor Strickland called the budget workshop to order at 9:07 a.m.

Council Members Present:       5 - Boe, Fey, Lonergan, Mello, and Mayor Strickland.

Council Members Absent:        4 - Campbell, Manthou (arrived at 9:56 a.m.),Walker,
                                   and Woodards (arrived at 9:09 a.m.)

Mayor Strickland announced the first topic is the 2011-2012 Tacoma Public Utilities
(TPU) Biennial Budget discussion. She noted three important topics are cost
allocations, the proposed increase in power rates, and the $6.5 million gap between
TPU and General Government's revenue projections. Deputy Mayor Fey asked for
additional detail clarifying the cost increases in the Customer Service division of
TPU, including software upgrades and additional high level positions.

Council Member Woodards arrived here, at 9:09 a.m.

Director of Utilities Bill Gaines addressed Deputy Mayor Fey's inquiry regarding the
cost increases in the Customer Service division. Deputy Mayor Fey then requested
information on the process and the Council's authority to provide instruction to the
Public Utility Board regarding some of TPU's budget items. Discussion ensued
regarding City Charter provisions.

Council Member Mello discussed an amendment he would like to make to
Ordinance No. 27946, adopting the 2011-2012 Biennial Budget, to direct
General Government and TPU staff to collaborate in evaluating the budget impacts
to the utilities if the low-income utility rate discount is increased or expanded to cover
low-income citizens who presently do not qualify for the discount. Discussion ensued
regarding maintaining the currently utility rates until they are further modified to meet
the Council's goal, the timeframe remaining to adopt the budget, which customers
should qualify for discounts, and the timeframe for providing alternatives to the
Council. Deputy Mayor Fey requested follow up information on the costs to operate
Tacoma Rail's Mountain Division.

Mayor Strickland stated the next topic is other requests/questions. Deputy Mayor Fey
asked what the $2.4 million in proposed adjustments to the General Fund includes
and what the specific cuts are. City Manager Eric Anderson outlined the specific
reductions. Deputy Mayor Fey voiced his concern, noting deeper cuts may be
necessary. Mr. Anderson suggested moving forward with the preliminary reductions
at this time, noting cuts can be made in the future, if necessary.
      Tacoma City Council Budget Workshop Minutes                                      Page 2
      December 7, 2010


      Council Member Manthou arrived here, at 9:56 a.m.

      Discussion ensued regarding concern over the City Manager's proposed expenditure
      reductions and the 2011-2012 budget assumptions. Council Member Mello asked
      that the full Council be copied on the memo for the quarterly purchasing reports of
      expenses under $200,000 that are presented to the Government Performance and
      Finance Committee. He then requested a future report on how fleet vehicles are
      being maintained to last longer, excluding Police and Fire vehicles; and requested
      information on Building and Land Use Services staff and whether some of the staff
      can be reassigned to other duties to maximize efficiencies while permitting functions
      are slow. Council Member Mello then asked why current permitting functions are
      moving slow during a down economy. Deputy Mayor Fey asked what the amount is of
      the current internal loan from the General Fund to Tacoma Rail's Mountain Division;
      then requested to know the cash balance of the General Fund and what obligations
      are against it.

      There being no further business, the study session was adjourned at 10:13 a.m.




                                                   MARILYN STRICKLAND, MAYOR




      ATTEST: _____________________________
                   DORIS SORUM, CITY CLERK




102
   City Council Study Session Minutes
                              http://www. cityoftacoma. org/S SMinutes
     Tacoma Municipal Building North, Room 16, 733 Market Street, Tacoma, Washington 98402


                                                                           December 7,2010


Mayor Strickland called the study session to order at 12:12 p.m.

Council Members Present:      8 - Boe, Fey, Lonergan, Manthou, Mello, Walker,
                                  Woodards, and Mayor Strickland.

Council Members Absent:       1 -    Campbell.

Mayor Strickland announced the first study session topic is Two-Year and Technical
College updates and introduced Lyle Quasim, President of Bates Technical College.
Mr. Quasim introduced John Walstrum, President of Clover Park Technical College;
Michele Johnson, Chancellor of Pierce College; Patrick Schmitt, President of Pierce
College Puyallup; and Denise Yochum, President of Pierce College Fort Steilacoom.

Ms. Johnson stated public higher education institutions are serving more students
than ever, and colleges and universities have already begun limiting access, noting
enrollment levels combined with continual budget cuts are not sustainable. She then
discussed decreases in state funding and worker retraining. Mr. Walstrum stated
two-ye~r colleges are working to streamline services and find efficiencies in many
areas where it makes sense both locally and state wide. He then discussed academic
consolidation within Pierce County.

Mr. Schmitt stated local two-year colleges and the University of Washington-Tacoma
are serving more stUdents with greater needs than ever before, noting over the past
two years the number of financial aid applications have nearly doubled and the state
has not added money to meet the demands. He then discussed partnerships.

Ms. Yochum discussed the needs from the state to sustain current funding so
institutions can maintain access for students, make the one-time worker retraining
funding permanent to meet the unprecedented demand, minimize tuition hikes,
prepare students for new jobs and careers, and allow institutions the flexibility to
manage local programs and meet employers' needs. Discussion ensued regarding
healthcare trends, how higher education institutions are focusing on clean technology
and sustainability, flexibility within the institutional structure, and the impacts of
Joint Base Lewis-McChord to the local colleges.

Mayor Strickland stated the next topic is an update on the Shoreline Master Program.
Donna Stenger, Community and Economic Development (CEO), stated CEO is entering
the last phase of this multi-year project and the deadline for submittal of the revised
Shoreline Master Program to the Washington State Department of Ecology is
                                                                                             03
Tacoma City Council Study Session Minutes                                       Page 2
December 7,2010


December 1,2011. She provided a CD to Council Members of public comments
received on the draft documents noting the information is also available on the City's
website. She then provided background information on the Shoreline Management Act
and Tacoma's Shoreline Master Program; then reviewed the City's overarching
shoreline goal and Washington Administrative Code guidelines. Mayor Strickland noted
the City's overarching shoreline goal may be outdated and asked why it has not been
revisited.

Stephen Atkinson, CED, reviewed the current status of the update, and discussed
meetings held and public comment received. He then reviewed key issues, noting the
three main issues are public access, Schuster Parkway, and the Thea Foss Waterway.
Ms. Stenger concluded by reviewing next steps, including the Planning Commission's
review of the preliminary comments, a joint Planning Commission and Council
discussion, the Planning Commission's public hearing and recommendation, the
Council's review and adoption, and the Department of Ecology's review and adoption.
Deputy Mayor Fey requested more joint meetings between the Economic Development
Committee and the Environment and Public Works Committee on this topic to keep up
with the process and receive public input as it continues through the next steps.
Discussion ensued regarding public access.

Mayor Strickland stated the next topic is the Container Port Element in the
Comprehensive Plan and introduced Ian Munce, CED. Mr. Munce stated this is a
new state economic development initiative and is a funded mandate under the
Growth Management Act (GMA). He noted the Port of Tacoma and the Port of Seattle
are both required to have a container port element in their Comprehensive Plan.
Mr. Munce then reviewed the following items:
     •   legislative findings and statement of intent;
     •   what the container port element is;
     •   key requirements;
     •   how the plan is being developed;
     •   project schedule;
     •   the Port of Tacoma major port facilities;
     •   central issues;
     •   transportation;
     •   draft land use goals and policies; and
     •   next steps.
Discussion ensued regarding what types of growth assumptions are being made and
the project schedule.

Mayor Strickland asked for other items of interest. Council Member Boe inquired
about the status of the water damage at the Old City Hall building and noted he would
like to discuss the Old City Hall further at today's Committee of the Whole meeting.

City Manager Eric Anderson introduced Randy Lewis, Government Relations Officer,
to discuss Resolution No. 38156, adopting the 2011 State Legislative and Federal
Policy Agendas for the 2011 sessions of the United States Congress and Washington
State Legislature, on tonight's Council agenda. Mr. Lewis reviewed the Council's
04
Tacoma City Council Study Session Minutes                                       Page 3
December 7,2010


legislative agenda. Council Members requested the addition of a designation of an
existing lane on Interstate 5 south of State Route 16 for an HOV lane; innovation
schools, support for the Aquatic Lands Enhancement Account Program, and the
word affordable under health care.

Mayor Strickland called on Mr. Anderson for a review of tonight's Council agenda.
Mr. Anderson stated there is one proclamation, proclaiming December 21,2010, as
Puget Sound Revels Day, and there are no appointments and no Committee report.
He then stated there is one change to the published agenda, a substitute for Ordinance
No. 27946. He also stated there are no public hearings, no appeals, and there is
Citizens' Forum tonight.

       Deputy Mayor Fey moved to convene to Executive Session pursuant to
RCW 42.30.110(1 )(i) to discuss potential litigation, the session not to exceed
15 minutes; and Closed Session to discuss labor negotiations, the session not to
exceed 20 minutes. Seconded by Council Member Walker. Voice vote was taken and
carried. The motion was declared adopted.

The Council convened to Executive Session at 2:15 p.m. City Attorney Elizabeth Pauli
was present.

The Executive Session concluded at 2:30 p.m.

The Council convened to Closed Session at 2:30 p.m.

The Closed Session concluded at 2:50 p.m.


There being no further business, the study session was adjourned at 2:50 p.m.




                                            MARILYN STRICKLAND, MAYOR




ATTEST:
                  DORIS SORUM, CITY CLERK




                                                                                         5
    City Council Study Session Minutes
                             http://www.cityoftacoma.org/SSMinutes
                     Pantages Theater, 901 Broadway, Tacoma, WA 98402


                                                                        December 14, 2010

Mayor Strickland called the study session to order at 12:38 p.m.

Council Members Present:     8 - Boe, Fey, Lonergan, Manthou, Mello, Walker,
                                 Woodards, and Mayor Strickland.

Council Members Absent:      1 - Campbell.

Mayor Strickland announced the first study session topic is the Broadway Center for
Performing Arts (BCPA) and called on David Fischer, Executive Director of the BCPA.
Mr. Fischer introduced Monte Bersante, President of the BCPA Board of Trustees,
and Benjii Bittle, Deputy Executive Director of the BCPA. Mr. Fischer briefly discussed
the partnership between the BCPA and the City and thanked partners and leaders
among City staff. He then stated the goal of today's presentation is to review the
BCPA's agreement with the City and open up dialogue for the next contract.
Mr. Fischer then played a video segment on the Broadway Center. Mr. Bersante
reviewed the Board of Trustees. Mr. Fischer discussed the public/private partnership;
then reviewed performance and support venues, including the Pantages Theater,
the Rialto Theater, Theatre on the Square, and the Jones Building and Annex. He
then reviewed the BCPA's vision and economic impact. Mr. Bittle discussed restaurant
and retail revenue generated, noting twenty-five percent of theater attendees come
from outside Pierce County. He then discussed partnering with the City on economic
development.

Mr. Fischer reviewed world-class performances, brand name artists who have
performed, and community-based programs. Mr. Bittle reviewed the growth in ticket
sales for BCPA shows from 2006 to 2010, building strong relationships, impact of
community dialogues, a project called "Voices of the City", and arts education.
Mr. Fischer reviewed the number of students served annually by the BCPA, world
class artists for student matinees, touring programs to the schools, the Broadway
Center Conservatory and after school programming, and lifelong learning. Mr. Bittle
discussed how the community invests deeply in BCPA programs, noting private
investment is $950,000 annually. He then reviewed the five-year growth in fundraising,
the Renewal Fund, attracting new investment into Tacoma, real estate management,
what the Broadway Center provides, Resident Arts Organizations and their special
privileges, efficiency, rentals, festivals and community partnerships, and the number
of patrons served annually. Mr. Fischer reviewed capital projects since 2006, the
BCPA's new rehearsal hall, new classrooms, and ways the Broadway Center is
reducing their carbon footprint. Council Member Walker asked about memberships
and their growth. Deputy Mayor Fey asked how the BCPA's comparable organizations            10. 6
are doing in growth and ticket sales. Mr. Bittle reviewed challenges, the facility
Tacoma City Council Study Session Minutes                                          Page 2
December 14,2010


operating gap, reducing overhead, operating results for Fiscal Years 2007 through
2010, and the economic crisis. Mr. Fischer discussed deferred maintenance.

Mr. Fischer stated in the short term, the BCPA needs help to close their facilities
operating gap as soon as possible, and funding to execute facility deferred
maintenance and improvement projects. He then stated in the long term, they
would like consideration of a new partnership on youth violence prevention,
consideration of new uses and a design for Theater Square Park, and strengthening
of the City's festival management system. Discussion ensued regarding the BCPA's
operating loss, the upcoming negotiations for the next contract, and deferred
maintenance.

Mayor Strickland stated the next topic is the Old City Hall building update and
introduced George Webb, owner of the Old City Hall building. Mr. Webb stated
there was a flood in the building caused by the fire sprinkler system over
Thanksgiving weekend. He then stated there are hazardous materials in the building
and an environmental cleanup company has been inspecting the building's damage
and determining where asbestos is. Mr. Webb stated work is underway to remove
wet drywall and carpet, and the timeframe to have the damaged materials out of the
building is 45 days. He noted the building is fully secured, but is currently unable to
have tenants, and he is open to discussion on other uses for the building in the long
term after repairs are made. Discussion ensued regarding whether the building is
on the verge of demolition, if there are mitigation efforts for any future flooding
during the rainy winter season, and if Mr. Webb's firm intends to maintain ownership
of the building.
Mayor Strickland stated the next item is other items of interest. Ryan Petty, Director
of Community and Economic Development (CED), stated on tonight's agenda there
is Resolution No. 38166, authorizing the execution of a Trail and Utility Easement
Agreement with the University of Washington-Tacoma to allow the university to
take title to certain real property traversing the campus in exchange for granting
easements to the City for public access, utility corridor, and construction of a series
of rain gardens for storm water treatment. Mr. Petty stated the resolution is not quite
ready and staff has asked that it be removed from the agenda tonight, noting it will
be brought back for consideration in January 2011. He then provided background
information on the agreement. Discussion ensued regarding the project design.

Mayor Strickland asked for other items of interest. Council Member Boe asked about
the status of the revised lease with the Tacoma Rainiers.
Mayor Strickland called on Deputy City Manager Rey Arellano for a review of tonight's
Council agenda. Mr. Arellano stated there are two proclamations, proclaiming
December 15,2010, as Bill of Rights Day; and proclaiming December 31, 2010,
as First Night Tacoma Day. He then stated there are no appointments, there is one
report by the Public Safety, Human Services, and Education Committee, and there
is one change to the published agenda, a motion to remove Resolution No. 38166
from the agenda. He also stated there are no public hearings or appeals tonight.


07
Tacoma City Council Study Session Minutes                                         Page 3
December 14,2010


Council Member Manthou stated there is a joint meeting of the Economic Development
and Environment and Public Works Committees today in Room 248 at 3:00 p.m. and
the billboard sign code will be discussed.

Mayor Strickland reminded all that the next study sessions and Council meetings
of December 21, and 28,2010 are cancelled, and the next regularly scheduled
study session and meeting will be held on Tuesday, January 4, 2011.

There being no further business, the study session was adjourned at 2:34 p.m.




                                            MARILYN STRICKLAND, MAYOR




ATTEST:
                  DORIS SORUM, CITY CLERK




                                                                                           108
                     City Council Minutes
                                   http://www.cityoftacom a .org
         City Council Chambers, 747 Market Street, First Floor, Tacoma, Washington 98402



                                                              December 7,2010 - 5:00 p.m.
The meeting was called to order at 5:08 p.m.

Council Members Present:        9 - Boe, Campbell, Fey, Lonergan, Manthou, Mello,
                                    Walker, Woodards, and Mayor Strickland.
Council Members Absent:         0

The Flag Salute was led by Council Member Woodards.

Moment of Silence.

ITEMS FILED IN THE OFFICE OF THE CITY CLERK
a. Minutes of the Tacoma Public Library Board of Trustees regular meeting,
   October 20,2010, and special meeting, November 3, 2010.
b. Director of Finance Report, October 2010.
c. 2010 Tacoma Freedom Fair Final Report.
d. Monthly Financial Reports for the Fleet Services Division, Solid Waste Management,
   Surface Water Management, and Wastewater Management, October 2010.


                     CONSENT AGENDA
Approval of the minutes of the budget workshops of October 5, 12, 19, and 26, 2010;
study session of November 16, 2010; and regular meetings of November 16 and 23, 2010.
       Deputy Mayor Fey moved to adopt the Consent Agenda. Seconded by
Council Member Walker. Voice vote was taken and carried. The Consent Agenda was
declared adopted.

PROCLAMATIONS, RECOGNITIONS, PRESENTATIONS, AND
ANNOUNCEMENTS
Mayor Strickland proclaimed December 21,2010 as "Puget Sound Revels Day" in
Tacoma and presented the proclamation to Ms. Mary Lynn, Executive Director of
the Puget Sound Revels.




                                                                                            09
                                        City Council Minutes - Page 2 - December 7,2010


PUBLIC COMMENT
This is the time set aside for public comment on items on the agenda. Speakers are
asked to identify the specific agenda items they wish to address and comments will be
limited to up to five minutes per person. Comments will not be accepted on Ordinances
or Communication Items forwarded to the City Council by the Hearing Examiner for
which a public hearing has already been held. There are no items on tonight's agenda
forwarded to the City Council by the Hearing Examiner.
Public Comment began at 5:14 p.m.
Speaking before Council:
 Name               Address/Affiliation              Subject
 Mike Price         Citizen                          Ordinance   Nos. 27960 and 27961
 Adam Hoyt          Jobs with Justice                Ordinance   No. 27946
 Vince Kueter       Citizen                          Ordinance   No. 27946
 Jake Carton        Jobs with Justice                Ordinance   No. 27946
 Stefan Moritz      Unite Here                       Ordinance   No. 27946
Public Comment closed at 5:31 p.m.


                    REGULAR AGENDA

RESOLUTIONS
Resolution No. 38156
Adopting the 2011 State Legislative and Federal Policy Agendas for the 2011 sessions
of the United States Congress and Washington State Legislature.
       Deputy Mayor Fey moved to adopt Resolution No. 38156. Seconded by
Council Member Walker. Voice vote was taken and carried. The Resolution was
declared adopted.

Resolution No. 38157
Approving a Historic Preservation Special Valuation Tax Agreement
with Fred Roberson for the rehabilitation of the property located at
1224 Tacoma Avenue South.
       Deputy Mayor Fey moved to adopt Resolution No. 38157. Seconded by
Council Member Walker. Voice vote was taken and carried. The Resolution was
declared adopted.




10
                                          City Council Minutes - Page 3 - December 7,2010


Resolution No. 38158
Designating the following properties as City Landmarks and adding said properties
to the Tacoma Register of Historic Places:
                                                    th
 • Conrad and Annie Beutel House, 701 North 10 Street;
 • Fern Hill Elementary School, 8442 South Park Avenue;
                                                th
 • Central Administration Building, 601 South 8 Street;
 • Jason Lee Middle School, 602 North Sprague Avenue;
 • Stewart Middle School, 5010 Pacific Avenue;
 • McCarver Elementary School, 2111 South J Street; and
                                                 th
 • Whitman Elementary School, 1120 South 39 Street.
       Deputy Mayor Fey moved to adopt Resolution No. 38158. Seconded by
Council Member Walker. Voice vote was taken and carried. The Resolution was
declared adopted.

Resolution No. 38159
Authorizing the execution of an amendment to the agreement with Siemens Enterprise
Communications, Inc., in the amount of $111 ,055, budgeted from the Building and
Land Use Services Fund, for Interactive Voice Response professional services.
       Deputy Mayor Fey moved to adopt Resolution No. 38159. Seconded by
Council Member Walker. Voice vote was taken and carried. The Resolution was
declared adopted.

FINAL READING OF ORDINANCES
Ordinance No. 27946 (Continued from the meeting of November 23,2010)
Adopting the 2011-2012 Biennial Budget of the City of Tacoma.
      Deputy Mayor Fey moved as a substitute, Substitute Ordinance No. 27946.
Seconded by Council Member Walker. Voice vote was taken and carried. The motion
was declared adopted.
        Deputy Mayor Fey moved to amend Substitute Ordinance No. 27946 to add the
following language on Page 1, beginning at Line 13:
   "Whereas the budget is necessarily tied to the utility rates for each of the
   General Government and TPU utilities, and
   Whereas utility rates are scheduled to be reviewed and adopted in 2011, and
   Whereas the City's programs and approach to providing utility discounts to its
   low-income citizens are in need of review, and"
And adding a Section 2 on Page 2, to read as follows:
   "The City Council directs Tacoma General Government and Tacoma Public Utilities
   to collaborate in evaluating the budget impacts to the utilities if the low-income utility
   rate discount under the Tacoma Municipal Code is increased or expanded to cover
   low-income citizens who presently do not qualify for such discount. Alternatives shall
   be provided to the City Council no later than February 1, 2011."
Seconded by Council Member Mello.

                                                                                                11
                                          City Council Minutes - Page 4 - December 7, 2010


Mayor Strickland stated the amendment has substantive changes and called for
public comment.
Speaking before Council:
 Name                    Address/Affiliation
 Kurtis Chaffin          831 South Rochester; Unite Here

Roll call vote was taken on the motion to amend Substitute Ordinance No. 27946,
resulting as follows:
Ayes:    7 -      Boe, Campbell, Fey, Mello, Walker, Woodards, and Mayor Strickland.
Nays:    2 -      Lonergan and Manthou.
The motion was declared adopted.

     Deputy Mayor Fey moved to amend Substitute Ordinance No. 27946, as
amended, to add Section 3 to read as follows:
   "The City Council directs the City Manager to review and present opportunities
   for no less than a 10 percent cost reduction in each of the following areas by the
   first quarter budget review in April 2011: Professional Services, Vacancies,
   Contract Services, Travel."
Seconded by Council Member Walker.
       Council Member Woodards moved to amend the motion to insert "including but
not limited to" between "cost reduction in" and "each of the following areas". Seconded
by Deputy Mayor Fey.
Deputy Mayor Fey withdrew his motion to amend Substitute Ordinance No. 27946, as
amended.

Roll call vote was taken on the Substitute Ordinance, as amended, resulting as follows:
Ayes:    8 -      Boe, Campbell, Lonergan, Manthou, Mello, Walker, Woodards,
                  and Mayor Strickland.
Nays:     1 -     Fey.
The Substitute Ordinance, as amended, was declared passed.


FIRST READING OF ORDINANCES
Ordinance No. 27956 (Continued from the meeting of November 23,2010)
Amending Chapters 8.12 and 11.05 of the Municipal Code, relating to public
disturbance noise, to change the penalty for loud vehicle sound systems from a
crime to a civil infraction.
The Ordinance was set over for final reading next week.
                                         City Council Minutes - Page 5 - December 7,2010


Ordinance No. 27960
Amending Chapter 12.08 of the Municipal Code, relating to Wastewater and
Surface Water Management, to adjust rates and charges for services provided by the
Wastewater and Surface Water utilities for 2011 and 2012, effective January 1, 2011.
      Deputy Mayor Fey moved as a substitute, Substitute Ordinance No. 27960.
Seconded by Council Member Walker. Voice vote was taken and carried. The motion
was declared adopted.
The Substitute Ordinance was set over for final reading next week.

Ordinance No. 27961
Amending Chapter 12.09 of the Municipal Code, relating to Solid Waste Management,
to adjust rates and charges for services provided by the Solid Waste utility for 2011 and
2012, effective February 1,2011.
      Deputy Mayor Fey moved as a substitute, Substitute Ordinance No. 27961.
Seconded by Council Member Walker. Voice vote was taken and carried. The motion
was declared adopted.
The Substitute Ordinance was set over for final reading next week.

Ordinance No. 27962
Amending Chapter 1.12 of the Municipal Code, relating to the Compensation Plan, to
implement the 2011 wage provisions for the following unions:
  • Professional Public Safety Managers Association;
  • Tacoma Police Management Association, Local 26, IUPA;
  • Tacoma Fire Fighters Union, Local 31;
  • International Association of Machinists and Aerospace Workers, District Lodge 160,
    Yard Clerk, Rail Mechanics, and Track Workers Units; and
  • United Transportation Union, Switch Crew and Yardmasters Units.
The Ordinance was set over for final reading next week.

Ordinance No. 27963
Amending the 2009-2010 Biennial Budget to appropriate funds for contractual
obligations, transfers, and other budget adjustments; and accepting, depositing, and
appropriating miscellaneous donations, contributions, and/or fees.
The Ordinance was set over for final reading next week.

UNFINISHED BUSINESS
None.




                                                                                            1. 3
                                        City Council Minutes - Page 6 - December 7,2010


CITIZENS' FORUM
The purpose of Citizens' Forum is to assist the City Council in making policy decisions.
Items of discussion will be limited to matters over which the City Council has jurisdiction
and speaker's remarks are limited to up to three minutes per person. Arguments shall not
be made in support of, or opposition to, any matter on this week's agenda. Each person
may address the City Council one time only during this forum.
Citizens' Forum began at 6:48 p.m.
Speaking before Council:
 Name                    Address/Affiliation                    Topic
 Mike Price              Citizen                                Barking dogs, Nalley's
 Sara Clair              Greater Metro Parks Foundation         Floating dock
 David Rietmann          725 North Stadium Way                  Sperry Dock
 Kurtis Chaffin          831 South Rochester; Unite Here        Budget
 Jake Carton             Jobs with Justice                      Marriott Hotel
 Kyle Price              North Tacoma                           Sperry Dock
 Lara Herrmann           621 North Stadium Way                  Sperry Dock
 Carl Teitge             815 North Stadium Way                  Sperry Dock
 Justin Leighton         2149 South M Street                    Transit
 Celso Tolman            Milton Resident                        Hotel union jobs
 Douglas Tooley          Citizen                                Economic history
 Dr. Ian Foraker         Northeast Tacoma                       Click! Network
Citizens' Forum was declared closed at 7:24 p.m.

REPORTS BY THE CITY MANAGER
No report.

COMMENTS AND COMMITTEE REPORTS OF THE CITY COUNCIL
Deputy Mayor Fey stated a few years ago the City Council received a packet of
information related to the Sperry Dock and their complaints with existing permits, and
requested that information be provided to the current Council. He then stated it would
be appropriate to allow some time at a study session for the neighborhood to present to
the Council and allow Council Members to ask questions of them, so the Council can
hear all sides.

Council Member Lonergan briefly discussed indemnification agreements and the
development of properties the City has cleaned up.

Council Member Campbell stated he subscribes to the Click! Network and noted the
number of HD channels has increased over the last year. He then requested the
City Manager provide information from Click! on any channels added or internet
upgrades made, and what they have planned in the near future.




   4
                                        City Council Minutes - Page 7 - December 7,2010


Council Member Boe thanked Rabbi Heber for inviting him to stand in for Mayor Strickland
at the lighting of the menorah on Sunday. He stated it was a fun event and it was great to
see all the people downtown on Sunday dancing around the menorah.

Council Member Campbell stated tomorrow will be the Salishan Phase 3 ribbon cutting
ceremony at the Salishan housing development. He noted what a great asset Salishan
has become to the entire community, as it is one of the largest federal investments in
housing on the west coast. He then stated this Saturday, at 6:00 p.m., is the third
annual Parade of Lights through and around the east side of Tacoma, which is put on
by the Puyallup Tribe. He encouraged everyone to come out and see it.


      On proper motion, the meeting was adjourned at 7:29 p.m.




                                              MARILYN STRICKLAND, MAYOR




ATTEST:
                  DORIS SORUM, CITY CLERK




                                                                                             5
                      City Council Minutes
                                    http://www.cityoftacoma.org
          City Council Chambers, 747 Market Street, First Floor, Tacoma, Washington 98402



                                                             December 14, 2010 - 5:00 p.m.
The meeting was called to order at 5:07 p.m.

Council Members Present:         8 - Boe, Fey, Lonergan, Manthou, Mello, Walker,
                                     Woodards, and Mayor Strickland.
Council Members Absent:          1 - Campbell.

The Flag Salute was led by Council Member Boe.

ITEMS FILED IN THE OFFICE OF THE CITY CLERK
a. Minutes of the Economic Development Committee, November 9,2010.
b. Minutes of the Environment and Public Works Committee regular meeting,
   October 27,2010; and special meetings, November 4 and 22, 2010.
c. Minutes of the LESA Executive Board, October 20,2010.
d. Minutes of the Neighborhoods and Housing Committee, November 15,2010.
e. Minutes of the Tacoma Arts Commission, November 8, 2010.
f.   Minutes of the Tacoma Employees' Retirement Board of Administration,
     March 12, 2009, through December 10, 2009.
g. Minutes of the Tacoma Planning Commission, October 20,2010, and
   November 3, 2010.

                      CONSENT AGENDA
Approval of the minutes of both City Council budget workshops of
November 2, 2010, and the budget workshops of November 4 and 9, 2010;
study session of November 23, 2010; and regular meeting of November 30, 2010.

RESOLUTIONS
Resolution No. 38160
Setting Tuesday, January 11,2011, at approximately 5:30 p.m., as the date for
a public hearing by the City Council on the conveyance of 8,912 square feet of real
property located within the Tacoma Rail Mountain Division rail corridor in Frederickson.
      Deputy Mayor Fey moved to adopt the Consent Agenda, including Resolution
No. 38160. Seconded by Council Member Walker. Voice vote was taken and carried.
The Consent Agenda was declared adopted.
                                                                                             6
                                            City Council Minutes - Page 2 - December 14, 2010


    PROCLAMATIONS, RECOGNITIONS, PRESENTATIONS, AND
    ANNOUNCEMENTS
    Mayor Strickland proclaimed December 15, 2010, as "Bill of Rights Day" and presented
    the proclamation to Ms. Colleen Waterhouse, Chair of the Local ACLU Chapter, and
    Mr. Tim Smith, Chair of the Bill of Rights Defense Committee.

    Mayor Strickland then proclaimed December 31, 2010, as "First Night Tacoma Day"
    and presented the proclamation to Mr. Lance Kagey, First Night Board Member.

                                ****************************************

            Deputy Mayor Fey moved to suspend the rules to consider Resolution No. 38166
    at this time. Seconded by Council Member Walker. Voice vote was taken and carried.
    The motion was declared adopted.

    Resolution No. 38166
    Authorizing the execution of a Trail and Utility Easement Agreement with the University
    of Washington-Tacoma to allow the university to take title to certain real property
    traversing the campus in exchange for granting easements to the City for public access,
    utility corridor, and construction of a series of rain gardens for stormwater treatment.
           Deputy Mayor Fey moved to remove Resolution No. 38166 from the agenda, per
    the request of staff. Seconded by Council Member Walker. Voice vote was taken and
    carried. The motion was declared adopted.
    Resolution No. 38166 was removed from the agenda.

    PUBLIC COMMENT
    This is the time set aside for public comment on items on the agenda. Speakers are
    asked to identify the specific agenda items they wish to address and comments will be
    limited to up to five minutes per person. Comments will not be accepted on Ordinances
    or Communication Items forwarded to the City Council by the Hearing Examiner for
    which a public hearing has already been held. There are no items on tonight's agenda
    forwarded to the City Council by the Hearing Examiner.
    Public Comment began at 5:19 p.m.
    Speaking before Council:
      Name                Address/Affiliation                              Subject
     Brad Williamson      Foss Waterway Development Authority              Resolution No. 38161
     Tracy Kahlo and      Tacoma Learning Community/PAVE                   Resolution No. 38162
        Mike Dolan
    Public Comment closed at 5:24 p.m.




7
                                      City Council Minutes - Page 3 - December 14, 2010



                    REGULAR AGENDA

RESOLUTIONS
Resolution No. 38161
Authorizing the execution of the Third Operating Agreement with the Foss Waterway
Development Authority to continue the redevelopment effort of the Thea Foss Waterway.
       Deputy Mayor Fey moved to adopt Resolution No. 38161. Seconded by
Council Member Walker. Voice vote was taken and carried. The Resolution was
declared adopted.

Resolution No. 38162
Authorizing the execution of the Second Amendment to, and Reinstatement of, the
Operation and Use Agreement with Tacoma Learning Community, Inc., to provide
services for developmentally delayed children and parents in Tacoma, through
April 15, 2019.
       Deputy Mayor Fey moved to adopt Resolution No. 38162. Seconded by
Council Member Walker. Voice vote was taken and carried. The Resolution was
declared adopted.

Resolution No. 38163
Declaring surplus and authorizing the negotiated disposition of approximately
6,478 square feet of unimproved right-of-way located south of the Murray Morgan Bridge
on the east side of the Thea Foss Waterway to the Woodworth Family Foundation, in
the amount of $49,980, to resolve a long-standing building encroachment.
       Deputy Mayor Fey moved to adopt Resolution No. 38163. Seconded by
Council Member Walker. Voice vote was taken and carried. The Resolution was
declared adopted.

Resolution No. 38164
Approving the recommendations of the Human Services Commission, in the amount of
$4,374,760, to implement certain human services programs for the years 2011-2012.
       Deputy Mayor Fey moved to adopt Resolution No. 38164. Seconded by
Council Member Walker. Voice vote was taken and carried. The Resolution was
declared adopted.

Resolution No. 38165
Authorizing the execution of an agreement with the Tacoma-Pierce County Humane
Society, in the amount of $495,550, budgeted from the General Fund, for animal shelter
and related services for the year 2011.
       Deputy Mayor Fey moved to adopt Resolution No. 38165. Seconded by
Council Member Walker. Voice vote was taken and carried. The Resolution was
declared adopted.
                                         City Council Minutes - Page 4 - December 14, 2010


Resolution No. 38166
Authorizing the execution of a Trail and Utility Easement Agreement with the University
of Washington-Tacoma to allow the university to take title to certain real property
traversing the campus in exchange for granting easements to the City for public access,
utility corridor, and construction of a series of rain gardens for stormwater treatment.
The Resolution was considered earlier in the meeting and removed from the agenda
per the request of staff.

Resolution No. 38167
Authorizing the execution of a Memorandum of Agreement with the Professional Public
Safety Managers Association to delay implementation of a portion of the 2009-2011
collective bargaining agreement until February 1, 2011.
       Deputy Mayor Fey moved to adopt Resolution No. 38167. Seconded by
Council Member Walker. Voice vote was taken and carried. The Resolution was
declared adopted.

Resolution No. 38168
Authorizing the execution of a Memorandum of Agreement with the Tacoma
Fire Fighters Union, Local 31, to delay implementation of a portion of the 2009-2011
collective bargaining agreement until February 1, 2011.
       Council Member Lonergan moved to adopt Resolution No. 38168. Seconded by
Council Member Walker. Voice vote was taken and carried. The Resolution was
declared adopted.

FINAL READING OF ORDINANCES
Ordinance No. 27954
Adopting the Six-Year Comprehensive Transportation Program for amended year 2010
and 2011-2016.
Roll call vote was taken, resulting as follows:
Ayes:     8 - 80e, Fey, Lonergan, Manthou, Mello, Walker, Woodards,
              and Mayor Strickland.
Nays:     0
Absent: 1 - Campbell.
The Ordinance was declared passed.




9
                                         City Council Minutes - Page 5 - December 14, 2010


Ordinance No. 27955
Amending the Capital Facilities Element of the Comprehensive Plan, and adopting the
2011-2016 Capital Facilities Program.
Roll call vote was taken, resulting as follows:
Ayes:     8 -   80e, Fey, Lonergan, Manthou, Mello, Walker, Woodards,
                and Mayor Strickland.
Nays:     0
Absent:   1 - Campbell.
The Ordinance was declared passed.

Ordinance No. 27956
Amending Chapters 8.12 and 11.05 of the Municipal Code, relating to public
disturbance noise, to change the penalty for loud vehicle sound systems from a
crime to a civil infraction.
Roll call vote was taken, resulting as follows:
Ayes:     7 -   80e, Lonergan, Manthou, Mello, Walker, Woodards, and Mayor Strickland.

Nays:     0
Absent: 2 - Campbell and Fey.
The Ordinance was declared passed.

Ordinance No. 27957
Granting a limited franchise to the Puyallup Tribe of Indians to install conduits in
                                 th
East R Street between East 29 and East 32 nd Streets for the future development of a
private electrical and communications network.
Roll call vote was taken, resulting as follows:
Ayes:     7 -   80e, Lonergan, Manthou, Mello, Walker, Woodards, and Mayor Strickland.

Nays:     0
Absent: 2 -     Campbell and Fey.
The Ordinance was declared passed.




                                                                                             °0
                                                                                             f<l
                                         City Council Minutes - Page 6 - December 14, 2010


Substitute Ordinance No. 27960
Amending Chapter 12.08 of the Municipal Code, relating to Wastewater and
Surface Water Management, to adjust rates and charges for services provided by the
Wastewater and Surface Water utilities for 2011 and 2012, effective January 1, 2011.
Roll call vote was taken, resulting as follows:
Ayes:     7 -   80e, Lonergan, Manthou, Mello, Walker, Woodards, and Mayor Strickland.

Nays:     0
Absent: 2 -     Campbell and Fey.
The Substitute Ordinance was declared passed.

Substitute Ordinance No. 27961
Amending Chapter 12.09 of the Municipal Code, relating to Solid Waste Management,
to adjust rates and charges for services provided by the Solid Waste utility for 2011 and
2012, effective February 1, 2011.
Roll call vote was taken, resulting as follows:
Ayes:     8 - 80e, Fey, Lonergan, Manthou, Mello, Walker, Woodards,
              and Mayor Strickland.
Nays:     0
Absent:   1 -   Campbell.
The Substitute Ordinance was declared passed.

Ordinance No. 27962
Amending Chapter 1.12 of the Municipal Code, relating to the Compensation Plan,
to implement the 2011 wage provisions for the following unions:
 • Professional Public Safety Managers Association;
 • Tacoma Police Management Association, Local 26, IUPA;
 • Tacoma Fire Fighters Union, Local 31;
 • International Association of Machinists and Aerospace Workers, District Lodge 160,
   Yard Clerk, Rail Mechanics, and Track Workers Units; and
 • United Transportation Union, Switch Crew and Yardmasters Units.
Roll call vote was taken, resulting as follows:
Ayes:     8 - 80e, Fey, Lonergan, Manthou, Mello, Walker, Woodards,
              and Mayor Strickland.
Nays:     0
Absent: 1 -     Campbell.
The Ordinance was declared passed.



 21
                                          City Council Minutes - Page 7 - December 14, 2010


Ordinance No. 27963
Amending the 2009-2010 Biennial Budget to appropriate funds for contractual
obligations, transfers, and other budget adjustments; and accepting, depositing, and
appropriating miscellaneous donations, contributions, and/or fees.
Roll call vote was taken, resulting as follows:
Ayes:     8 -   Boe, Fey, Lonergan, Manthou, Mello, Walker, Woodards,
                and Mayor Strickland.
Nays:     0
Absent:   1 -   Campbell.
The Ordinance was declared passed.

UNFINISHED BUSINESS
None.


REPORTS BY THE CITY MANAGER
No report.


COMMENTS AND COMMITTEE REPORTS OF THE CITY COUNCIL
Public Safety. Human Services. and Education Committee
Mayor Strickland stated there have been three meetings since the last report and during
those meetings the Committee gave "do pass" recommendations on an amendment to
the Operation and Use Agreement with the Tacoma Learning Center and changes to
the shelter services agreement with the Tacoma-Pierce County Humane Society. She
then stated the Committee heard updates on the Community Gang Assessment, the
Youth Violence Evaluation Report, and the Coalition HUMAnE Spay and Neuter Clinic.
Mayor Strickland stated the next meeting is scheduled for Thursday, January 13, 2011,
and will include an update from the Education Task Force.

                              ****************************************

Mayor Strickland reminded everyone that the City Council study sessions and business
meetings of December 21 and 28, 2010, have been cancelled, and the next regularly
scheduled meetings are on Tuesday, January 4, 2011. She then wished everyone a
safe and joyous holiday session and a happy new year.
Council Member Woodards reminded everyone that at last week's meeting
December 21, 2010, was proclaimed Puget Sound Revels Day, and noted she and
Council Member Walker went to the Pantages Theater today and bought tickets for
Saturday's show. She then encouraged all citizens to get out and support the
Puget Sound Revels.


                                                                                              2
                                       City Council Minutes - Page 8 - December 14, 2010


Deputy Mayor Fey inquired about funding provided in the region for electric car charging
stations and requested an update on where staff is in determining locations within the
Tacoma area to service those vehicles.

      Deputy Mayor Fey moved to excuse Council Member Campbell from the
meeting. Seconded by Council Member Walker. Voice vote was taken and carried. The
motion was declared adopted.

      On proper motion, the meeting was adjourned at 5:55 p.m.




                                               MARILYN STRICKLAND, MAYOR




ATTEST: _______________________________
             DORIS SORUM, CITY CLERK




3
              Tacoma City Council
          Committee of the Whole Minutes
                                     www.cityoftacoma.org/COW
                               th
   Tacoma Municipal Building, 9 Floor Visibility Center, 747 Market Street, Tacoma, Washington 98402


                                                                                   November 2,2010

Mayor Strickland called the meeting to order at 3:07 p.m.

Council Members Present:        7 - Boe, Campbell, Fey, Lonergan, Manthou, Mello,
                                    and Mayor Strickland.

Council Members Absent:         2 - Walker and Woodards.

Council Emerging Issues and Questions
Council Member Boe stated he attended a Shoreline Master Program update presentation at
the Center for Urban Waters, stating he feels the program is missing the vision aspect of the
waterfront the City wants to have. He stated the City Club's report "Tacoma's Urban Waterfront,
the Dome to Defiance" from May 1988 is the closest vision document he has found for the area
and seems to be incredibly reasonable. He then stated he has copies for anyone who wants to
review it. Discussion followed regarding the Shoreline Master Program, public access, and the
different visions for the waterfront. Mayor Strickland suggested discussing this item at one of
the Committees.

Council Member Campbell inquired about the letter the City Manager sent as a result of the
Sperry Ocean Dock incident. City Manager Eric Anderson discussed his frustration and stated
he would like to find a solution. Discussion followed regarding gathering interested parties to
discuss the vision for the waterfront, the City Club report, and having further discussion at a
joint meeting of the Economic Development and Environment and Public Works Committees.

Other Council Committee Updates
Deputy Mayor Fey stated Sound Transit is looking at budget cuts and a proposed fare for the
Tacoma Link. Council Member Boe stated he and Council Member Mello inquired about
looking at design alternatives and ways to maximize development potential for the remaining
sites in the D to M Street project area. Discussion followed regarding the need for a meeting
with Sound Transit.

Council Member Mello stated the Puget Sound Regional Council (PSRC) is going through the
Transportation 2040 Plan, and requested to be reminded to the City's plan priorities. Discussion
followed regarding Urban Growth Centers, economic development, and affordable housing. He
then briefly discussed the work the Puyallup River Task Force is doing, stating the Council
approved an interlocal agreement with Pierce County for the General Investigation Project for
the Puyallup River Basins, noting this is a six-year commitment.




                                                                                                       4
Committee of the Whole Minutes                                                         Page 2
November 2,2010


Council Member Lonergan stated the Pierce County Regional Council, at their last meeting,
voted to send the Growth Management Act population, housing, and employment allocations
back to the Growth Management Coordinating Council for review. Discussion followed
regarding the allocations being reviewed. He then noted the Law Enforcement Support Agency
voted to send back the labor agreement. Council Member Campbell discussed the need for
alternates for the Pierce County Regional Council and the Joint Municipal Action Committee.

Council Member Campbell inquired what the City's vision is for the six acres in downtown that
was going to be Police headquarters. Discussion ensued regarding suggested uses for the
site, its boundaries, and the need for further conversation and directions from the Council.

Mayor Strickland stated Pierce Transit is planning to put forward a three tenths of one percent
sales tax increase on the February ballot. Discussion followed regarding impacts of putting
Tacoma's sales tax over ten percent.

 City Manager's Report
 No report.

Other Items of Interest
There were no other items of interest.

The meeting was adjourned at 4:00 p.m.




                                                 MARILYN STRICKLAND, MAYOR




ATTEST:
                     DORIS SORUM, CITY CLERK




1~35
               Tacoma City Council
           Committee of the Whole Minutes
                                      www.cityoftacoma.orq/COW
                                th
    Tacoma Municipal Building, 9 Floor Visibility Center, 747 Market Street, Tacoma, Washington 98402


                                                                                   November 16, 2010
Mayor Strickland called the meeting to order at 3:07 p.m.

Council Members Present:        6 - Boe, Campbell, Lonergan Manthou, Mello, and Mayor Strickland.

Council Members Absent:         3 - Fey (arrived at 3:09 p.m.),
                                    and Walker and Woodards (arrived at 3:08 p.m.)

Board and Commissions Reports/Updates
Council Member Mello provided background information on the Pierce Conservation District.

Council Members Walker and Woodards arrived here, at 3:08 p.m.

He continued reviewing the Conservation District and services made available because of a
$5 fee that is charged per tax parcel per year. He then discussed concerns expressed regarding
the suit filed by Evergreen Freedom Foundation claiming the $5 fee is an illegal assessment.

Deputy Mayor Fey arrived here, at 3:09 p.m.

Discussion followed regarding how much money is collected each year from this fee. Council
Member Mello stated Pierce County has started down the path to eliminate the fee and
essentially eliminating the Conservation District. He then reviewed how other counties are
dealing with the litigation, stating they are continuing to collect the fee and holding it in an
escrow account until the legal matters are resolved. He then requested the Mayor and/or the
City Council send a letter to the Pierce County Council expressing support to continue collecting
the fee and holding it in an account until this matter is resolved. Discussion ensued regarding
support for the Conservation District and various services they provide, how the Conservation
District will be funded until the matter is resolved, and what happens if the legislature or
Supreme Court does not rule in the County's favor.

Council Member Manthou stated the Zoo Trek Authority passed their budget last week. He then
briefly discussed the Pierce Transit Board and their budget process.

Council Member Woodards stated Julia Garnett has consented to stay on as Executive Director
of Tacoma 360 for another two years.

Council Member Mello stated the Puget Sound Regional Council (PSRC) Growth Management
Policy Board is discussing the PSRC's legislative agenda, and looking at banning fully contained
communities and tax increment financing. He then noted the PSRC is getting more serious
about the Transportation 2040 Plan and how to allocate limited resources. Discussion followed
regarding the Transportation 2040 Plan and gridlock caused by Joint Base Lewis-McChord.

                                                                                                        6
Committee of the Whole Minutes                                                          Page 2
November 16, 2010



Council Member Walker briefly discussed the $5 million Sustainability Grant the PSRC received,
stating the Neighborhoods and Housing Committee had a presentation on what that actually
means.

Council Member Boe discussed the Pierce Transit campaign and suggested the Council select
a day to all ride a Pierce Transit bus.

Council Member Lonergan stated staff has submitted some transportation proposals to the
Pierce County Regional Council, including a couple different Joint Base Lewis-McChord options.

City Manager's Report
No report.

Other Items of Interest
Council Member Woodards requested an update on the Point Defiance bypass project, stating
the Washington State Department of Transportation (WSDOT) held an open house yesterday.
Public Works Director Dick McKinley gave an update on the project, stating WSDOT is looking
at rerouting passenger trains from the Point Defiance coastline to an existing rail line in south
Tacoma, Lakewood, and DuPont. Discussion ensued regarding the freight side of the project,
the use of the Point Defiance route for freight only, safety concerns, and the image of Tacoma.
City manager Eric Anderson suggested having WSDOT come to a study session to provide an
update to the Council on the project.

Mr. Anderson stated staff is preparing for the Mixed-Use Center Master Planning discussion
scheduled for the November 30, 2010 study session. He stated it is his understanding that
Council is supportive of using funding that has become available for a Mixed-Use Center Master
Plan in the Martin Luther King area and continue to explore funding for a second master plan.
Discussion followed regarding Council's expectations for the study session presentation.

Council Member Walker stated the Neighborhoods and Housing Committee had another
discussion on the Wedge Neighborhood Historic District, and commended staff fo~ all of their
work on this item. She stated MultiCare and the neighborhood could not reach an agreement.
She stated the Committee explored three motions: to approve the Planning Commission's
recommendation, which died due to the lack of a second; to approve MultiCare's proposal,
which failed; and to approve the neighborhoods proposal, which failed. She then stated the
Committee agreed to pass all three proposals to the full Council without a "do pass"
recommendation from the Committee. Discussion followed regarding the proposals.

The meeting was adjourned at 4:06 p.m.




                                                 MARILYN STRICKLAND, MAYOR




ATTEST:
                    DORIS SORUM, CITY CLERK
                             ORDINANCE NO.                     27964


     AN ORDINANCE relating to zoning; changing the zoning classifications of
          certain property from "R-2SRD" Residential Special Review District
          zoning to "C-2" General Community Commercial District, and
 2
          amending Chapter 13.06 of the Tacoma Municipal Code by deleting
 3        certain described property from Section 13.06.1 00.B.3, and by
          adding a new section to be known as Section 13.06.200.B.3(249).
 4

 5
             BE IT ORDAINED BY THE CITY OF TACOMA:

 6           Section 1. That the City Council hereby adopts the Hearing
 7
     Examiner's Findings, Conclusions, and Recommendations contained in
 8
     the Hearing Examiner's Report, dated January 27,2010, bearing
 9
     File Nos. REZ2010-40000148065 and SEP2010-40000148066 and filed
10

11   in the office of the City Clerk.
12           Section 2. That Chapter 13.06 of the Tacoma Municipal Code is
13
     hereby amended by adding thereto a new section to be known as
14

15
     Section 13.06.200.B.3(249), to read as follows:

16

17

18                                       1
     Ord 12804.doc-JHC/lad                                      Req.#12804
19




                                                                               128
               13.06.200.8.3(249) ADDEO TO "C-2" GENERAL COMMUNITY
 2
     COMMERCIAL DISTRICT." The following property shall be included in
 3

 4   the "C-2" General Community Commercial District:

 5             South 5 feet of lot 17, together with lots 18-20,
 6
               Block 33, Monticello Park, together with the east
               eight feet of the alley abutting said lots, along with
 7             the west forty feet of the South Puget Sound Ave
               right-of-way abutting said lots
 8

 9             Section 3. That the above-described property be and is hereby
10
     deleted from Section 13.06.100.B.3, "R-2SRD" Residential Special
11
     Review District zoning of the Tacoma Municipal Code.
12

13
     Passed - - - - - - -

14
                                           Mayor
15
     Attest:
16

17   City Clerk
18
     Location:        6036 and 6040 South Puget Sound Avenue
19   Applicant:       Dinsmore/Milam LLC, d.b.a. South Tacoma Mazda
     Rezone No.       REZ201 0-40000148065 and SEP2010-40000148066
20

21   Approved as to form: ,                        Property description approved:

22

23
     De~-                                      ~   Public Works Department
24

25                                         2
     Ord12804.doc-JHC/lad                                           Req.#12804
26
               City of Tacoma
               Hearing Examiner



October 21,2010


South Tacoma Mazda
6027 South Tacoma Way
Tacoma WA 98409

Re: "South Tacoma Mazda" Rezone
    File Nos.: REZ2010-40000148065 & SEP2010-40000148066

Enclosed please find a copy ofthe Hearing Examiner's Findings of Fact, Conclusions of Law, and
Recommendation to the Tacoma City Council entered in the matter as the result of a public hearing
held on September 30, 2010.


~
LOUISALEGG
Legal Assistant

Enclosure

cc: Dinsmore/Milam LLC, 4715 38 th Ave Ct E; Tacoma WA 98443-2048
    William T. Lynn, Attorney at Law, Gordon Thomas Honeywell, 1201 Pacific Avenue,
       STE 2100, Tacoma WA 98401-1157
    John Miles, Vice-Chair, South Tacoma Neighborhood Council, 5606 S. Junett,
       Tacoma WA 98409-6210
    City Clerk, City of Tacoma
    Legal Department, Civil Division, City of Tacoma (L. Dougherty)
    Department of Public Works, City of Tacoma (Env. Svcs. Eng.lMerita Trohimovich-Pollard)
    Department of Public Works, City of Tacoma (Solid Waste Mgmt./R. Coyne)
    Community & Economic Development Dept., City of Tacoma (BLUS/L. Spadoni)
    Community & Economic Development Dept., City of Tacoma (BLUS/J. Magoon)
    Community & Economic Development Dept., City of Tacoma (BLUS/D. Lawrence)
    Department of Public Works, City of Tacoma (Construction/LID/S. Simpson)
    Tacoma Fire Department, City of Tacoma (Ryan Erickson, P.E.)
    Tacoma Power, City of Tacoma (Transmission & Distribution/R. Van Allen)
    Tacoma Water, City of Tacoma (R. Oster)
    CEDD, City of Tacoma (L. Wung)
    Tacoma-Pierce County Health Department, ATTN: Brad D. Harp,
       Environmental Health Program, 3629 South D Street, Tacoma, WA 98418-6813
    Pierce County Assessor-Treasurer

                                                                                                   130
747 Market Street, Room 720 I Tacoma, Washington 98402-3768 1(253) 591-5195 I FAX (253) 591-2003
                         OFFICE OF THE HEARING EXAMINER

                                     CITY OF TACOMA

                                           REPORT

                                             AND

                     RECOMMENDATION TO THE CITY COUNCIL


APPLICANT: South Tacoma Mazda

FILE NOS.: REZ2010-40000l48065 and SEP20l0-40000148066


SUMMARY OF REQUEST:

An application to rezone the site's existing "R-2SRD" Single-Family Dwelling Special Review
District zoning designation to a "C-2" General Community District to allow the continued use of
a portion of the parking lot for South Tacoma Mazda.

LOCATION:

The subject site is located on the west side of South Puget Sound Avenue and north of South 62 nd
Street (6036 and 6040 South Puget Sound Avenue).

RECOMMENDATION:

The requested rezone is hereby recommended for approval, subject to limitations and conditions.

PUBLIC HEARING:

After reviewing the report of the Community and Economic Development Department (CEDD),
and examining available information on file with the application, the Hearing Examiner
conducted a public hearing on the application on September 30,2010.




                                                                                                    31
          FINDINGS, CONCLUSIONS AND RECOMMENDATION:

          FINDINGS OF FACT:

                  1.    South Tacoma Mazda (STM) is requesting the rezoning of an 11,753 square foot
          parcel of property located on the west side of South Puget Sound Avenue and north of South 62nd
          Street (6036 and 6040 South Puget Sound Avenue) from its current "R-2SRD" Single-Family
          Special Review District zoning classification to a "C-2" General Community Commercial
          District zone.
                  2.    STM owns and operates an automobile dealership located on the east side of South
          Tacoma Way. The dealership occupies the east side of South Tacoma Way between South 60th
          and South 62 nd Streets and also occupies the central portion of the block between South 60th and
          South 62nd Streets on the west side of South Puget Sound Avenue. STM's display room and
          outside vehicle display area, offices, and service facility are located on the west portion of the
          property fronting on South Tacoma Way. The rear or east portion of its site, which fronts on
          South Puget Sound Avenue, is occupied by STM's detail shop/wash bay building and a large
          paved area used to store vehicles that are awaiting display in the dealership show room or outside
          display areas. l The vehicles stored in the west portion ofthe site are not frequently moved. A
          substantial landscape berm with mature planting material and a site-obscuring fence is located
          along the South Puget Sound Avenue frontage of STM' s site and obscure's the dealership from
          view along South Puget Sound Avenue. There is no vehicular or pedestrian access between
          STM's dealership and South Puget Sound Avenue.
                  3.    The Hearing Examiner takes official notice that in 1991, what is now the east
          portion ofSTM's site, a City Hearing Examiner conditionally approved a rezone of Lots 7
          through 17, together with the east half of the alley abutting thereon, of Block 33, Monticello Park
          Addition, from its then "R-3" Two and Three Family Dwelling District zoning classification to a
          "C-2" Commercial District. The rezone was recommended for approval subject to a number of
          conditions, the following which are particularly pertinent here:
                            7. The request t6 rezone the subject property should be granted, subject to
                               the following conditions:
                                a. The developer shall submit a detailed landscaping plan to the Land
                                   Use Administrator for approval prior to the issuance of any building
                                   permits on the site. The landscaping plan shall provide for the
                                   following:
                                     1. Applicant shall provide for a view-obscuring wall or fence 6 feet
                                        in height along the north, east and south boundaries of the site.
                                        The wall or fence shall be set back 7-1/2 feet from the north and
                                        south boundaries and 15 feet from the east boundary.
                                        Landscaping in the form of trees, shrubs and ground cover shall



          1   Since STM was advised by the City that the small portion of its vehicle storage area, which is the subject of these
              rezone proceedings, was not properly zoned for such use, STM has cordoned off the area and it is no longer used
              for vehicle storage.



       FINDINGS, CONCLUSIONS, DECISION
    ') AND RECOMMENDATION - 2
1   r.J
                        be provided between the wall or fence and the sidewalk or
                        property line. The IS-foot setback on the east boundary may be
                        reduced to 12 feet by the Land Use Administrator upon a
                        showing that the particular landscaping plan will accomplish the
                        purposes of the setback to at least the same extent as the IS-foot
                        minimum, such as by providing public amenities or otherwise.
                        No accessways for vehicles or pedestrians shall be allowed from
                        the site to South Puget Sound Avenue.
                    2. Internal landscaping with the proposed off-street parking area to
                       break up the "sea of asphalt" effect and to meet the requirement
                       for 5 percent of internal landscaped area.

                    ***
                    4. Street trees along South Puget Sound Avenue, in the planning
                       strip area abutting the subject site.
                b. No outdoor speaker systems shall be allowed with the subject site or
                   from the applicant's adjacent site across the alley.
                c. In order to minimize the impact of the site lighting on adjacent
                   residences, the applicant shall meet the following criteria:
                    1. Use only cutoff light fixtures.
                    2. A maximum 30 feet mounting height for fixtures, consistent with
                       streetlighting shall be allowed.
                    3. Light fixtures shall be shielded from residences.
                    4. There shall be no glare of spill light from the site onto private
                       property.
                    5. Lighting levels shall not exceed 10 foot candles.
                d. The parking area shall be constructed to meet parking lot
                   development standards. The design, including paving and striping,
                   shall be approved by the Traffic Engineer.

                ***
Hearing Examiner Report and Recommendation to Tacoma City Council in regard to File No.
124.1340, issued December 26, 1991. The Hearing Examiner's findings (Finding 4) identified
Phase 2 ofthe dealership expansion as the property which is the subject of STM's current rezone
application. Id. The City Council subsequently concurred in the recommendation ofthe Hearing
Examiner and rezoned the property identified in Finding 3 above.
        4.    Subsequently, the property was developed as described in the Hearing Examiner's
Report and Recommendation (see Finding 3 above), except that the subject property was
included in the dealership expansion in spite of it not being included in the 1991 rezone
application. The expansion was permitted and inspected by the City without it being discovered
that the subject property was not properly zoned for an automobile dealer use. The dealership
expansion was completed approximately 15 years ago.



FINDINGS, CONCLUSIONS, DECISION
AND RECOMMENDATION - 3
        5.    STM acquired the dealership property in 2008. STM, at the time, had entered into
an agreement with Mazda to sell its cars and did not learn of the lack of proper zoning for the
portion of the dealership property, which is the subject of these proceedings, until a few days
prior to closing on the property.
        6.   Uses surrounding the rezone property include STM's automobile dealership to the
west and north, single-family dwellings to the north, a single-family dwelling abutting the south,
and residential uses along the east side of South Puget Sound Avenue. South Puget Sound
Avenue, in this area, is designated and developed as a collector arterial street.
        7.    The City's Comprehensive Plan furthers applies a "Low-Intensity" land use plan
designation to the rezone site. Policies of the Comprehensive Plan relating to commercial
development within "Low-Intensity" Comprehensive Plan designation call for such uses to be
located on atierial streets, be designed to be compatible with the surrounding area, and minimize
adverse effects on adjacent properties. Generalized Land Use Element (GL UE) Policies LU-
CDLI-1 and LU-CDLI-3 at 60.
         8.   In 2004, the City adopted changes to its Comprehensive Plan which, among other
changes, re-designated three properties on the west side of the 600 Block of South Puget Sound
Avenue and four parcels on the south end of the same block to the "Low-Intensity"
Comprehensive Plan land use designation. These changes in intensity designations made the
land use plan designations of the affected parcels consistent with the parcels' "R-2SRD" zoning
classification. The central portion of the referred-to block which was in 2004, and is currently
zoned "C-2" and is developed as a part of STM's automobile dealership, retained its "Medium-
Intensity" land use designation. No legislative history was presented that would provide further
explanation for the City Council's land use plan designation changes.
      9.   Testifying at hearing was John Miles, Vice-Chair of the South Tacoma
Neighborhood Council (STNC) whose testimony established the following:
             A. In 2004, the STNC recommended to City staff and the City's
                Planning Commission that the expansion of automobile
                dealerships along the east side of South Tacoma Way, east to
                South Puget Sound Avenue, should be prohibited in order to
                protect the existing residences located along South Puget Sound
                Avenue from intrusive commercial development.
             B. At the time (2004), some dealerships without the necessary
                zoning and permits had expanded into the rear yards of homes
                located along the west side of South Puget Sound Avenue.
             C. The City Council in 2004 amended the Comprehensive Plan to
                conform the Plan's land use designations to the then-existing
                zoning along the west side of South Puget Sound Avenue.
Miles went on to suggest that the City's Comprehensive Plan should be changed before a rezone
application is considered for STM' s property on the west side of South Puget Sound Avenue.
       10. The rezone site's residential zoning was established in 1953 when it was classified
"R-3" Two and Three Family Dwelling District. The zoning, in 2004 was slightly altered in an
area-wide rezone which changed the site's zoning to "R-2SRD" which permits single-family
homes, but also allows two and three family dwellings as conditional uses. TMC 13.06.l00.B.3.


FINDINGS, CONCLUSIONS, DECISION
AND RECOMMENDATION - 4
4
Since the initial application for residential zoning of the subject property, significant changes
have occurred in the immediate vicinity. The principal changes were the development of the
automobile dealership on abutting property to the west, the rezoning of properties to the north
from residential to "C-2" in the mid-1990's, removal of the existing homes on the property to the
north, and the subsequent expansion of the dealership on the properties to the north. The
foregoing changes support the rezoning here being requested by STM.
         11. The "District Establish Statement" for the "C-2" zone indicates that such zone is
intended for medium to high-intensity, larger-in-scale office, retail, and service uses with
residential uses permitted. TMC 13.06.200.B.3. The Statement goes on to provide, " ... This
classification is not appropriate inside the Comprehensive Plan designated mixed-use center or
low-intensity areas." (Emphasis supplied.) Without proper limitation on use ofthe site to insure
that the use is "low-intensity" in character, rezone to the "C-2" District would not be consistent
with the "C-2" "District Establishment Statement."
       12. The rezone site has not been the subject of an area-wide rezone action taken in the
two year period preceding the filing of STM's rezone application which is the subject ofthese
proceedings.
        13. Provided the use of the rezone site is limited so that it is "low-intensity" in character
and impacts to adjacent residential uses are minimized, the rezone would bear a substantial
relationship to the public interest.
         14. STM's rezone application was reviewed by a number of governmental agencies and
utility providers. None object to the approval ofthe rezone; however, several conditions have
been recommended concerning storm and sanitary sewers, retention and maintenance of existing
fencing and landscaping, limitations on site lighting, and certain procedural matters. Exhibit 1 at
11 and 12 and Exhibit 4.
       15.   STM concurs in the conditions recommend and agrees to comply with the same.
        16. No one from the immediate neighbor in which the rezone site is situated, appeared
at hearing or submitted written comments concerning STM's rezone request.
         17. Written notice of the application was mailed to all owners of property within 400-
feet of the site, the appropriate neighborhood council and qualified neighborhood groups on
July 6, 2010.
       18. Any conclusion hereinafter stated which may be deemed to be a finding herein is
hereby adopted as such

CONCLUSIONS:

       1.    The Hearing Examiner has jurisdiction in the matters. See TMC 1.23.050.A.l
and .120.

       2.    Applications for rezones are reviewed for consistency with all of the following criteria:

             Criteria for rezone of property. An applicant seeking a change in zoning
             classification must demonstrate consistency with all of the following criteria:




FINDINGS, CONCLUSIONS, DECISION
AND RECOMMENDATION - 5                                                                            135
               1. That the change of zoning classification is generally consistent with the
                  applicable land use intensity designation of the property, policies, and other
                  pertinent provisions of the Land Use Management Plan.

               2. That substantial changes in conditions have occurred affecting the use and
                  development ofthe property that would indicate the requested change of
                  zoning is appropriate. If it is established that a rezone is required to directly
                  implement an express provision or recommendation set forth in the Land Use
                  Management Plan, it is unnecessary to demonstrate changed conditions
                  supporting the requested rezone.

               3. That the change of the zoning classification is consistent with the district
                  establishment statement for the zoning classification being requested, as set
                  forth in this chapter.

               4. That the change of the zoning classification will not result in a substantial
                  change to an area-wide rezone action taken by the City Council in the two
                  years preceding the filing of the rezone application. Any application for
                  rezone that was pending, and for which the Hearing Examiner's hearing was
                  held prior to the adoption date of an area-wide rezone, is vested as of the date
                  the application was filed and is exenipt from m~eting this criteria.

               5. That the change of zoning classification bears a substantial relationship to the
                  public health, safety, morals, or general welfare.

TMC 13.06.650.B.

        3.    Case law also mandates that the applicant for a rezone has the burden of showing that
conditions have changed since the original zoning or latest amendment and that the rezone bears a
substantial relationship to the public health, safety, morals or general welfare. See Bassani v. County
Commissioners, 70 Wn. App. 389,394,853 P.2d 945 (1993) citing Parkridge v. Seattle, 89 Wn.2d
454, 153, P.2d 359 (1978); Woodcrest Invs. Corp v. Skagit Cy., 39 Wn. App. 622, 694, P.2d 705
(1985). No showing of compelling circumstances is required. Under Washington law, a "strong
showing" of change is not required and the rule is intended to be flexible and allow consideration of
each case on its own facts. See Bassani at 394. A showing of changed circumstances is not required
when a rezone is intended to implement policies of a comprehensive plan or an amendment to a
comprehensive plan. Henderson v. Kititas County, 124 Wn. App. 742,754, 100 P.3d 842 (2004);
SORE v. Snohomish Cy., 99 Wn.2d 363,370,662 P.2d 816 (1983).

       4.    STM bears the burden of establishing by a preponderance ofthe evidence that the
requested rezone conforms to all of the applicable criteria. TMC 1.23.070.A.

        5.   The principal issues raised by STM's rezone application are whether the proposed
rezone to the "C-2" classification is consistent with the "Low-Intensity" land use designation
applied by the Comprehensive Plan to the property and whether the "C-2" zone sought by STM
conforms to the "District Establishment Statement" for the "C-2" District. (Rezone criteria 1 and
2).




FINDINGS, CONCLUSIONS, DECISION
AND RECOMMENDATION - 6

 6
        6.    The weight of the evidence establishes that, while automobile dealerships tend to be
large commercial enterprises with showrooms, service departments and outside sales areas and
are high traffic generators, the actual and proposed continued use of the subject portion of STM's
dealership is a low-intensity use. First, the rezone site is small in area encompassing only 11,753
square feet. Second, its use is limited to the storage of vehicles waiting to be moved to the
dealership showroom or outside display areas, thus, generating low activity. Third, substantial
mitigation is in place which minimizes the effects of the use on neighboring residential
properties including a substantial landscaped and fenced berm along South Puget Sound Avenue
which significantly screens from view the activities occurring on the rezone site, a site-obscuring
fence along the south side of the site, limited lighting and no vehicular or pedestrian access
between the site and South Puget Sound Avenue. Provided the use of the rezone site is limited to
that represented by STM and the mitigation measures described above are kept in place, the
Hearing Examiner concludes that STM's proposed use, even though part of a larger commercial
business, would be consistent with uses found in areas of the City designated by the
Comprehensive Plan for low-intensity use and Plan policies related to such uses.

        7.    While the "C-2" zoning classification is required for STM's proposed use of the
rezone site because of it being a use accessory to its automobile dealership, the use itself is
"Low-Intensity" in nature and is not unduly impacting nearby properties. 2 The Hearing
Examiner can only presume that the reason the "District Establishment Statement" for the "C-2"
zone states that such zoning classification is not appropriate within areas designated as "Low-
Intensity" under the Comprehensive Plan is that such zoning is intended for and allows large
commercial, service, and light industrial uses that are medium or high-intensity land uses with
commensurate impacts on the surrounding area. However, if STM' s proposed use is limited to
that represented by STM at hearing and mitigation is required, the limited "C-2" zone would not
run afoul of the "District Establishment Statement" for the "C-2" zone.

        8.    Based on the foregoing, the Hearing Examiner concludes that, if STM's proposed
request is limited as represented at hearing, and mitigating measures are imposed to prohibit
access from the rezone site to South Puget Sound Avenue, and STM is required to maintain the
existing fencing and landscaping to limit outside lighting and prohibit any outdoor speaker
system, the rezone would conform to applicable legal standards for approval of rezones.
Accordingly, the Hearing Examiner recommends that the rezone be approved subject to the
following limitations and conditions:

           A. RECOMMENDED LIMITATIONS AND CONDITIONS OF APPROVAL

           1. STORM AND SANITARY SEWERS:
               a. The proposal shall comply with all applicable requirements contained in the City
                  of Tacoma Surface Water Management Manual., TMC 12.08 and the Public
                  Works Design Manual in effect at the time of vesting land use actions, building or
                  construction permitting.


2   The Hearing Examiner infers from lack of opposition or complaints by those living in the immediate area of
    STM's use of the rezone site, a use which has existed over the past 15 years, with mitigation in place, does not
    adversely affect the adjacent residential neighborhood.



FINDINGS, CONCLUSIONS, DECISION
AND RECOMMENDATION-7
        b. Environmental Services has no objection to the proposed rezone. Please note that·
           at the time of building permits, land segregation or other similar actions affecting
           site improvements, Environmental Services will have specific Conditions of
           Approval for the project. This rezone application shall not vest the project for
           surface water requirements.

      2. MISCELLANEOUS:

        a. The use of the rezone site shall be limited to storage of vehicle inventory awaiting
           placement in the dealership showroom or outside display areas.

        b. Vehicular and pedestrian access from the site to South Puget Sound Avenue shall
           be prohibited.

        c. The applicant shall retain all existing landscaping and fencing on the subj ect
           property. All landscaping shall be maintained in accordance with TMC
           13.06.502.A.12 "Maintenance".

        d. No outdoor speaker systems shall be allowed with the subject site or from the
           applicant's adjacent site across the alley.

        e. The applicant shall ensure that proposed project meets all required standards under
           TMC 13.06.501 - Building design standards, TMC 13.06.502 - Landscaping
           and/or buffering standards, TMC 13.06.503 - Residential compatibility standards,
           TMC 13.06.510 - Off-street parking and storage areas, TMC 13.06.511- Transit
           support facilities, TMC 13 .06.512 - Pedestrian and bicycle support standards, and
           TMC 13.06.520 - Signs.

        f.   Prior to obtaining building or grading permits, the proponent shall contact the
             appropriate City departments to make the necessary arrangements for all required
             improvements. The required departmental approvals shall be acquired from, but
             not necessarily limited to, Tacoma Power (253-383-2471), Tacoma Water (253-
             383-2471), and Public Works (253-591-5525)

        g. The operation of the site shall meet light and noise standards of the Tacoma
           Municipal Code for operation.

        h. A Concomitant Zoning Agreement (CZA) incorporating the conditions of
           approval imposed shall be executed and recorded with the Pierce County Auditor
           prior to final approval of the reclassification by the City.

      B. USUAL CONDITIONS:

        1. THE RECOMMENDATION SET FORTH HEREIN IS BASED UPON
           REPRESENTATIONS MADE AND EXHIBITS, INCLUDING DEVELOPMENT
           PLANS AND PROPOSALS, SUBMITTED AT THE HEARING CONDUCTED
           BY THE HEARING EXAMINER. ANY SUBSTANTIAL CHANGE(S) OR
           DEVIATION(S) IN SUCH DEVELOPMENT PLANS, PROPOSALS, OR
           CONDITIONS OF APPROVAL IMPOSED SHALL BE SUBJECT TO THE
           APPROVAL OF THE HEARING EXAMINER AND MAY REQUIRE FURTHER



 FINDINGS, CONCLUSIONS, DECISION
 AND RECOMMENDATION - 8
1 8
             AND ADDITIONAL HEARINGS.

          2. THE AUTHORIZATION GRANTED HEREIN IS SUBJECT TO ALL
             APPLICABLE FEDERAL, STATE, AND LOCAL LAWS, REGULATIONS,
             AND ORDINANCES. COMPLIANCE WITH SUCH LAWS, REGULATIONS,
             AND ORDINANCES ARE CONDITIONS PRECEDENT TO THE APPROVALS
             GRANTED AND ARE CONTINUING REQUIREMENTS OF SUCH
             APPROVALS. BY ACCEPTING THIS APPROVAL, THE APPLICANT
             REPRESENTS THAT THE DEVELOPMENT AND ACTIVITIES ALLOWED
             WILL COMPLY WITH SUCH LAWS, REGULATIONS, AND ORDINANCES.
             IF, DURING THE TERM OF THE APPROVAL GRANTED, THE
             DEVELOPMENT AND ACTIVITIES PERMITTED DO NOT COMPLY WITH
             SUCH LAWS, REGULATIONS, OR ORDINANCES, THE APPLICANT
             AGREES TO PROMPTLY BRING SUCH DEVELOPMENT OR ACTIVITIES
             INTO COMPLIANCE.

         9.   The Hearing Examiner's recommendation for approval of the rezone herein
requested by STM should not construed as precedence for approval of the expansion of
automobile dealerships along the east side of South Tacoma Way into established residential
areas located along South Puget Sound Avenue that are not within areas designated by the
Comprehensive Plan "Medium-Intensity" use. The Hearing Examiner's recommendation here is
strictly based on the unique facts presented in this case which include but are not limited to:
            A. The small size of the rezone site (11,753 square feet);
            B. The limited use of the property for storage of vehicle inventory awaiting
               display;
             C. The previous approval by the City of a rezone allowing expansion of the
                automobile dealership to South Puget Sound Avenue on property immediately
                north of the rezone site;
            D. The substantial screening and landscaping along South Puget Sound Avenue
               that has been shown to be effective in minimizing impacts of the use on
               neighboring residential uses which STM agrees to maintain; and
            E. STM's agreement to continue prohibition on vehicular and pedestrian access to
               South Puget Sound Avenue.

       10. Any finding hereinbefore stated which may be deemed to be a conclusion herein is
hereby adopted as such.




FINDINGS, CONCLUSIONS, DECISION
AND RECOMMENDATION - 9
       RECOMMENDATION:

       The requested rezone is hereby recommended for approval, subject to the limitations and
       conditions set forth herein.

              DATED this 21 st day of October, 2010.




                                                   RODNEY M. KERSLAKE, Hearing Examiner




         FINDINGS, CONCLUSIONS, DECISION
:!   Ij ftND RECOMMENDATION - 10
                                        REZONE APPEAL PROCEDURES

                                                     NOTICE
RECONSIDERATION/APPEAL OF EXAMINER'S RECOMMENDATION

RECONSIDERATION:

Any aggrieved person or entity having standing under the ordinance governing the matter, or as otherwise
provided by law, may file a motion with the office of the Hearing Examiner requesting reconsideration of a
decision or recommendation entered by the Examiner. A motion for reconsideration must be in writing and
must set forth the alleged errors of procedure, fact, or law and must be filed in the Office of the Hearing
Examiner within 14 calendar days of the issuance of the Examiner's decision/recommendation, not counting the
day of issuance of the decision/recommendation. If the last day for filing the motion for reconsideration falls on
a weekend day or a holiday, the last day for filing shall be the next working day. The requirements set forth
herein regarding the time limits for filing of motions for reconsideration and contents of such motions are
jurisdictional. Accordingly, motions for reconsideration that are not timely filed with the Office of the Hearing
Examiner or do not set forth the alleged errors shall be dismissed by the Examiner. It shall be within the sole
discretion of the Examiner to determine whether an opportunity shall be given to other parties for response to a
motion for reconsideration. The Examiner, after a review of the matter, shall take such further action as he/she
deems appropriate, which may include the issuance of a revised decision/recommendation. (Tacoma Municipal
Code 1.23.140)

APPEALS TO CITY COUNCIL OF EXAMINER'S RECOMMENDATION:

Within 14 days of the issuance of the Hearing Examiner's final recommendation, any aggrieved person or entity
having standing under the ordinance governing such application and feeling that the recommendation of the
Examiner is based on errors of procedure, fact or law shall have the right to appeal the recommendation of the
Examiner by filing written notice of appeal with the City Clerk, stating the reasons the Examiner's
recommendation was in error. EACH APPEAL SHALL BE ACCOMPANIED BY A FEE AS SET
FORTH IN TACOMA MUNICIPAL CODE (TMC) 2.09.500. THE FEE SHALL BE
REFUNDED TO THE APPELLANT SHOULD APPELLANT PREVAIL.

APPEALS SHALL BE REVIEWED AND ACTED UPON BY THE CITY COUNCIL IN
ACCORDANCE WITH TMC 1.70.

GENERAL PROCEDURES FOR APPEAL: The Official Code of the City of Tacoma contains certain
procedures for appeal, and while not listing all of these procedures here, you should be aware of the following
items which are essential to your appeal. Any answers to questions on the proper procedure for appeal may be
found in the City Code sections heretofore cited:

     1.     The written request for review shall also state where the Examiner's findings or conclusions were in
            error.

     2.     Any person who desires a copy of the electronic recording must pay the cost of reproducing the
            tapes. If a person desires a written transcript, he or she shall arrange for transcription and pay the
            cost thereof.




FINDINGS, CONCLUSIONS, DECISION
AND RECOMMENDATION - 11
                                                                                                          :l 1
                            Additional Recommended Condition of Approval




                                             2. Miscellaneous:

E. The applicant shall retain all existing landscaping and fencing on the subject property. All landscaping
shall be maintained in accordance with TMC 13.06.502.A.12 "Maintenance".
                             CITY OF TACOMA
             COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT
                           PRELIMINARY REPORT

                            HEARINGS EXAMINER HEARING

                                City Council Chambers
                             September 30,2010 -1:30 p.m.



"South Tacoma Mazda" Rezone
File Nos.: REZ2010·40000148065 & SEP2010·40000148066


A.   SUMMARY OF REQUEST
     Application to rezone the site's existing "R-2SRD" Single-Family Dwelling Special
     Review District zoning designation to "C-2" General Community Commercial District to
     allow the continued use of a portion of the parking lot for South Tacoma Mazda.

B.   GENERAL INFORMATION

1.   Applicant:           South Tacoma Mazda
                          6027 South Tacoma Way
                          Tacoma, WA 98409

2.   Property Owner:      Dinsmore/Milam LLC
                          4715 38th Ave Ct E
                          Tacoma, WA 98443-2048
                          (253) 845-1766

3.   Location:            6036 and 6040 South Puget Sound Avenue,
                          Parcel Numbers: 6080002860 and 6080002870, along with the
                          east ten feet of the alley abutting the site to the west and the west
                          40 feet of the South Puget Sound Avenue right-of-way, abutting
                          the site to the east.

4.   Project Size:        Approximately 11,753 square-feet (.27 acres) on private property
                          and 4,000 square feet (.091 acres) within the public right-of-way
                          are proposed for rezone.

C.   PROJECT DESCRIPTION
     In May 2008, a zoning enforcement action was initiated by the City of Tacoma against
     commercial use of parcels 6080002860 and 6080002870, addressed as 6036 and 6040
     South Puget Sound Avenue. The City Zoning Enforcement Officer issued a letter to the
     property owners noting that the subject parcels are zoned "R-2SRD" Single-Family
     Dwelling Special Review District, a district that does not allow commercial uses. The
     property had been used for parking. for South Tacoma Jeep-Eagle, predecessor to
     South Tacoma Mazda. This use is consistent with the use of adjacent parcels to the
     north and the subject parcels appear to have been paved to City standards at the same
     time as the parcels to the north. The applicant has complied with the City's
          enforcement action, not using the property for commercial uses and now wishes to
          rezone the property to "C-2" General Commercial to use the property to store inventory
          for the adjacent auto dealership.

     D.   ADDITIONAL INFORMATION
     1.   Application History
          The project application was determined complete on June 17, 2010. Public notice was
          subsequently mailed to all properties within 400 feet of the site boundaries on July 6,
          2010.

     2.   Existing Site Conditions
          The subject property is developed as a parking lot, with City-approved paving, storm
          drainage, landscaping/screening and lighting. No buildings are located on the property.
          The property was developed in 1993 as part of a larger parking lot on adjacent property
          to the north.


     3. General Zonina and Surround ina Conditions·
                             Zoning           Intensity Designation          Current Land Use
                           Designation
              North           "C-2"             Medium Intensity             Auto Dealer I Retail
              East          "R-2 SRD"         Low Intensity Single-        Single-Family Dwelling
                                            Family Detached Housing
                                                      Area
              South         "R-2 SRD"             Low Intensity            Single-Family Dwelling
              West              "C-2"           Medium Intensity             Auto Dealer I Retail


          To see maps of the intensity and zoning designations, refer to the Attachments "A-10"
          and "A-11".

     4.   Regulatory History:

          The west side of South Puget Sound Avenue, which includes the subject property, was
          zoned "R-3" Two Family Dwelling District in 1953. At the same time the property to the
          west across the alley was zoned "C-2" Commercial District. The 6000 block of South
          Puget Sound Avenue, measures roughly 600 feet long by 120 feet deep and has been
          divided into 13 parcels since the neighborhood was developed. The subject property
          was originally developed with single-family dwellings and the property to the west,
          fronting South Tacoma Way, was developed as an automobile dealership around the
          time of the original zoning in 1953.
          In 1992, numerous sites directly to the north of the subject site were included in a site
          specific rezone (C.E.D.D. File Number 120.1340) from the originally zoned "R-3" Two-
          Family Dwelling District to a "C-2" Commercial District to allow for an expansion of the
          existing auto dealership, located directly to the west across the alley.
          In 2004, the City Council adopted Comprehensive Plan changes to the 6000 block of
          Puget Sound Avenue which incorporated the three parcels on the north end of the block
          and the four parcels on the south end of the block into the Low Intensity designation
          outlined in the Generalized Land Use Element (GLUE). This new designation includes

    Community and Economic Development Department Preliminary Report
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     the two subject parcels and leaves only the "C-2" portion of the block with a Medium
     Intensity designation.

5. Attachments and Reference Documents:

     Internal Comments

     A-1:    Letter from Brad Harp, Tacoma-Pierce County Health Department
     A-2:    Memorandum from Rick Van Allen, Tacoma Power
     A-3:    Public Works Review Panel Minutes
     A-4:    E-mail from Ryan Erickson, P.E., Tacoma Fire Department
     A-5:    Memorandum from Drew Randolph, Environmental Services

     Public Comments

     A-6:    E-mail from John Miles, Vice-Chair, South Tacoma Neighborhood Council

     Site Plans. Maps. Miscellaneous

     A-7:    Site Plans
     A-8:    Photographs of the Site
     A-9:    Applicant's Written Reclassification Request
     A-10:   Land Use Intensity Map
     A-11:   Zoning Map

     Reference Documents:
     Reference documents are located in the Community & Economic Development
     Department project file REZ201 0-40000148065 and are incorporated by reference.

     R-1:    Site Plans - 11 "x17" size sheets
     R-2:    Determination of Non-Significance, August 27, 2010

6.   Notification and Public Comments:
     In accordance with the requirements of TMC 13.05.020 regarding notice of rezone
     applications, written notice of the application was mailed to all owners of property within
     400 feet of the site, the appropriate neighborhood council and qualified neighborhood
     groups on July 6,2010. To date, one public comment letter was submitted in response
     to the public notice. In summary, the comment letter presented concerns related to
     automobile pollution and pollution resulting from surface water runoff. The comment
     letter is included as Attachment as "A-6".

E.   ENVIRONMENTAL EVALUATION
     Pursuant to the State's SEPA Rules (WAC 197-11) and the City of Tacoma's
     Environmental Code (TMC 13.12), the Director of Community and Economic
     Development issued a Determination of Environmental Non-Significance for the
     proposed project on August 27, 2010. This determination was based on a review of the
     applicant's Environmental Checklist and other supporting information on file with the
     Community and Economic Development Department. The SEPA appeal period ended
     on September 10, 2010; no appeals of this determination were filed with the Community


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                                                                                                   5
     and Economic Development Department. The Determination of Non-Significance and
     related materials are included as Reference Document "R-2".

F.    APPLICABLE SECTIONS OF THE TACOMA MUNICIPAL CODE
13.06.650 Application for rezone of property
B. Criteria for rezone of property. An applicant seeking a change in zoning classification
   must demonstrate consistency with all of the following criteria:
   1. That the change of zoning classification is generally consistent with the applicable
       land use intensity designation of the property, policies, and other pertinent provisions
       of the comprehensive plan.
   2. That substantial changes in conditions have occurred affecting the use and
       development of the property that would indicate the requested change of zoning is
       appropriate. If it is established that a rezone is required to directly implement an
       express provision or recommendation set forth in the comprehensive plan, it is
       unnecessary to demonstrate changed conditions supporting the requested rezone.
   3. That the change of the zoning classification is consistent with the district
       establishment statement for the zoning classification being requested, as set forth in
       this chapter.
   4. That the change of the zoning classification will not result in a substantial change to
       an area wide rezone action taken by the City Council in the two years preceding the
       filing of the rezone application. Any application for rezone that was pending, and for
       which the Hearing Examiner's hearing was held prior to the adoption date of an area
       wide rezone, is vested as of the date the application was filed and is exempt from
       meeting this criteria.
   5. That the change of zoning classification bears a substantial relationship to the public
       health, safety, morals, or general welfare.

13.06.200 Commercial Districts
A. District purposes. The specific purposes of the Commercial Districts are to:
     1. Implement goals and policies of the City's comprehensive plan.
     2. Implement Growth Management Act goals, county-wide, and mUlti-county planning
        policies.
     3. Create a variety of commercial settings matching scale and intensity of use to
        location.
     4. Attract private investment in commercial and residential development.
     5. Provide for predictability in the expectations for development projects.
     6. Allow for creative designs while ensuring desired community design objectives.

B. Districts established.
   2. C-2 General Community Commercial District. This district is intended to allow a
       broad range of medium- to high-intensity uses of larger scale. Office, retail, and
       service uses that serve a large market area are appropriate. Residential uses are
       also appropriate. This classification is not appropriate inside comprehensive plan
       designated mixed-use centers or low-intensity areas.

C. Land use requirements.
   2. Use requirements. The following use table deSignates all permitted, limited, and
      prohibited uses in the districts listed. Use classifications not listed in this section or
      provided for in Section 13.06.500 are prohibited, unless permitted via


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       Section 13.05.030.E. Certain street level use restrictions may apply; see
       Section 13.06.200.CA below.

   3. Use table abbreviations
       P  =   Permitted use in this district.
       CU =     Conditional use in this district. Requires conditional use permit,
       TU =     Temporary use consistent with Section 13.06.635.
       N =      Prohibited use in this district.

   4. District use table. (Uses proposed for under this reclassification application.)
       Uses              T    G"'1   G-2     HM   poe   Additional Regulations
       Vehicle rental    N     N         P   N     N    See Table 13.06.200.C.4
       and sales
       Retail            N     P         P   P     P    See Table 13.06.200.0 for size limitation in   poe and HM.

D. Building envelope standards. The following table contains the primary building envelope
   requirements:

                                     C-2
        Minimum lot area             0
        Minimum Lot Width            0
        Maximum Lot                  None
        Coverage
        Minimum Front                In all districts listed above, 0 feet, unless abutting a residential
        Setback                      zoning, then equal to the residential zoning district for the first
                                     100 feet from that side.
        Minimum Side                 In all districts listed above, 0 feet, unless created by
        Setback                      requirements in Section 13.06.502.
        Minimum Rear                 In all districts listed above, 0 feet, unless created by
        Setback                      requirements in Section 13.06.502.
        Maximum Height Limit         45 Feet
                                     Height will be measured consistent with Building Code, Height
                                     of Building, unless a View Sensitive Overlay District applies.
        Maximum Gross Floor          None
        Area per Building

F. Common requirements. To streamline the Zoning Code, certain requirements common
   to all districts are consolidated under Section 13.06.500. These requirements apply to
   Section 13.06.200 by reference. Refer to Section 13.06.500 for the following
   requirements in Section 13.06.200 districts:
   13.06.501    Building design standards
   13.06.502    Landscaping and/or buffering standards
   13.06.503    Residential compatiblity standards
   13.06.510    Off-street parking
   13.06.511    Transit support facilities


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       13.06.512 Pedestrian and bicycle support standards
       13.06.520 Signs

  G.   APPLICABLE POLICIES OF THE GENERALIZED LAND USE ELEMENT (GLUE)
       Tier I - Primary Growth Area

       The GLUE identifies the subject site as within a Tier I - Primary Growth Area. The GLUE
       provides the following guidance regarding development in Tier I areas (see GLUE, page
       LU-10):

       Tier I . .;. Primary Growth Area
           Lands within this designation are already characterized by urban growth and the key
           public facilities and services that are available and either meets the adopted levels of
           service standards or are planned to meet the standards through programmed capital
           investments within the next six years. Mixed-use centers and major employment
           centers such as the Port of Tacoma are included in Tier I. Tier I areas include
           enough land to provide for the population and employment needs for the next six
           years. Generally, the majority of forecasted growth for the next six years will occur in
           Tier I. Under certain circumstances, some development may occur in Tier II and in
           limited instances within Tier III.

       LU-GUGT-1 Encourage Development
          Provide incentives to encourage development and redevelopment of lands consistent
          with the time frames of designated growth tiers.

       Urban Aesthetics and Design

       Intent:
       The built environment defines the habitability and the well being of community. It is
       therefore the intent of the City to promote and inspire design excellence. New
       development that is well designed and redevelopment which emphasizes the importance
       of aesthetics in design with respect to scale, proportion, orientation and the use of
       materials will further enhance Tacoma's built environment. The GLUE provides the
       following policies regarding urban aesthetics and design:

       LU-UAD-13         Internal Vehicular Access and Parking
          Promote site design techniques that provide for motorist safety and convenience
          while minimizing vehicular access and parking area impacts on the pedestrian
          environment. Ensure by creating standards to locate parking to the side and rear of
          buildings and to screen with landscaping. Developments should provide a safe and
          convenient network of vehicular circulation that connects to the surrounding
          road/access network and provides opportunities for future connections to adjacent
          parcels. For large developments, encourage site design that breaks down large
          parking areas into smaller units to promote pedestrian activity.

       LU-UAD-14          Beautification Efforts
          Encourage the enhancement of residential, commercial and industrial areas through
          tree planting, underground wiring programs, clean up, maintenance improvements
          and other methods.


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1. 8
     LU-UAD-15        Neighborhood Design
        Aid neighborhoods in preserving and enhancing their individual identity.

     Low Intensitv

     The GLUE also identifies this site as located within a Low Intensity area. The following
     GLUE policies are intended to guide new commercial development in Low Intensity
     areas (see GLUE, page LU-60):

     LU-CDU-1          Arterial Street Location
        Low intensity neighborhood convenience commercial developments should be
        situated on arterial streets.

     LU-CDLI-2         Office as Buffers
        Permit small scaled office, medical and institutional uses and not involving the sale of
        retail merchandise, except incidentally, to situate in transitional or buffer areas
        provic!ed the surrounding property is not adversely affected.

     LU-CDU-3          Proper Design and Location
        Low intensity convenience commercial development should be property designed
        and located in order to be compatible with the surrounding area and to minimize
        adverse effects on adjacent and nearby neighborhoods.

     LU-CDU-4          Residential Areas Access
        Small-scale neighborhood shopping and service facilities should be immediately
        accessible to residential neighborhoods.

     LU-CDU-5           Unique Sites
        Allow neighborhood convenience commercial development on sites with unique
        characteristics within established single-family residential areas, provided that the
        design and scale are compatible with surrounding development, and the general
        character of the area is maintained.

H.   APPLICABLE POLICIES OF THE NEIGHBORHOOD ELEMENT

     South Tacoma Neighborhood

     The Neighborhood Element of the Comprehensive Plan identifies the subject property
     within the South Tacoma Neighborhood. The Neighborhood Element provides the
     following policies regarding development within the South Tacoma Neighborhood (see
     page Neigh-39 through Neigh-52).

     ST-2.2     South Tacoma Mixed-Use Center. Encourage pedestrian-oriented retail in
     the South Tacoma Neighborhood Mixed-Use Center. The intent of the South Tacoma
     Neighborhood Mixed-Use Center primarily is to provide retail products and services that
     derive its primary customer base from pedestrian traffic.

     ST-2.3     Land Use Actions on Puget Sound Avenue. Hearing Examiner and/or Land
     Use Administrator land use actions (e.g., rezones, variances) for proposed non-
     residential properties located along Puget Sound Avenue from South 50 th Street to


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                   South 74th Street shall prevent light, noise and traffic impacts to existing single-family
                   homes through mitigation. Such mitigation may include requires the installation of down
                   lighting; prohibiting the use of loudspeakers; maintaining a landscape buffer between
                   the proposed use and single-family homes; or employing CPTED (Crime Prevention
                   Through Environmental Design) measures to enhance safety for both residential and
                   commercial areas.

             I.    AGENCY COMMENTS/RECOMMENDATIONS
         As part of the project review process, the Building and Land Use Services Division has
         provided notification of this project to various City, outside governmental, and non-
         governmental agencies. Some of these agencies have provided comments and/or
         requirements regarding this proposal. These responses are included as attachments to this
         staff report and are included, where appropriate, in the review and recommended conditions
         of approval sections of this report. The responses are outlined below:

                     Traffic                                             No comments received
                     Engineering / Review Panel                          See Attachment "A-3"
                     Environmental Services                              See Attachment "A-5"
                     Solid Waste                                         No comments received
                     Tacoma Fire Department                              No objections - See Attachment "A-4"
                     Tacoma Power                                        No objections - See Attachment "A-2"
                     Pierce Transit                                      No comments received
                     Buildings                                           No comments received
                     Tacoma Water                                        No comments received
                     Community & Economic Development                    No comments received
                     Puyallup Tribe of Indians                           No comments received
                     Tacoma-Pierce County Health Department              No objections - See Attachment "A-1"
                     Washington Department of Ecology                    No comments received




         J. BURDEN OF PROOF
                  The applicant bears the burden of proof to demonstrate that the proposal is consistent
                  with the criteria for the approval of commercial development found in Chapter 13.06 -
                  Zoning, of the TMC and the criteria for the approval of rezone applications found in
                  Section 13.06.650 of the TMC. The proponent of a rezone has the burden of showing
                  that the reclassification bears a substantial relationship to the public health, safety,
                  morals, or general welfare. See Bassani v. County Commissioners, 70 Wn. App. 389,
                  394,853 P.2d 945 (1993) citing Parkridge v. Seattle, 89 Wn.2d 454,153, P.2d 359
                  (1978); Woodcrest Invs. Corp v. Skagit Cy., 39 Wn. App. 622, 694, P.2d 705 (1985).
                  Under Washington law, a "strong showing" of change is not required and the rule is
                  intended to be flexible and allow consideration of each case on its own facts. See
                  Bassani at 394. A showing of changed circumstances is not required when a rezone is
                  intended to implement an amendment to a comprehensive plan. See SORE v.
                  Snohomish Cy., 99 Wn.2d 363, 370, 662 P.2d 816 (1983). The findings specified by



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~_. ~J   U
   Section 13.06.650.8 and the applicable policies of the Generalized Land Use Element
   are found in Sections "F" and "G" of this report.

   The applicant's written reclassification request is included as Attachment "A-9".

K. PROJECT ANALYSIS
   Consistency with TMC 13.06.200 - "C-2" District Zoning Regulations:
   The applicant has requested a rezone of the subject property from its current "R-2SRD"
   Single-Family Dwelling Special Review District to a "C-2" General Community
   Commercial District. The purpose of the rezone is to allow an existing parking lot
   associated with the South Tacoma Mazda dealership to remain and function as an area
   for automobile inventory. The proposed development is a permitted use in the "C-2"
   District. This project has been designed to meet or exceed all of the development
   standards applicable to this project under the "C-2" District requirements. As previously
   noted, the project site is developed with an existing parking lot that was designed and
   developed to City standards. The parking lot is paved and striped per Tacoma Municipal
   Code requirements. Further, landscaping is provided, with a 10 foot wide landscaping
   buffer located on the easterly portion of the site along Puget Sound Avenue.

   The "C-2" General Community Commercial District is intended to allow a broad range of
   medium- to high-intensity uses of larger scale. Office, retail, and service uses that serve
   a large market area are appropriate. Residential uses are also appropriate. This
   classification is not appropriate inside Comprehensive Plan designated mixed-use
   centers or low-intensity areas (TMC 13.06.200.8.3). In this instance, the subject
   property proposed to be reclassified to a "C-2" would be developed with a vehicle sales
   use. However, the subject property is located in a low-intensity area, as specified in the
   Comprehensive Plan.

   Consistency with TMC 13.06.650.8 - Reclassification Criteria:
   As detailed in TMC 13.06.650, applications for reclassifications may be approved if the
   proposal is found to be consistent with the stated decision criteria. Staff has reviewed
   this project against these criteria. Staff's review is set forth below.

    1. That the change of zoning classification is generally consistent with the applicable
       land use intensity designation of the property, policies, and other pertinent provisions
       of the comprehensive plan.

   The Comprehensive Plan incorporates many specific plan elements, including the
   Generalized Land Use Element (GLUE), which is intended to provide the broad
   development plan and policies to guide development in the City of Tacoma. The GLUE
   identifies this site, as a "Low Intensity" area. Low Intensity commercial developments
   are intended for small scale office, retail, and service uses. The GLUE further provides
   that within Low Intensity areas, commercial developments usually generate traffic and
   therefore, should be located on arterial streets on the fringe of neighborhood areas. The
   proposed project, a surface parking lot used in conjunction with an existing automobile
   dealership, is generally consistent with the site's intensity classification. The proposed
   project generally fits within the projected uses in the Low Intensity area as a type of retail
   use. This proposal does not appear to be a use that meets the daily needs of nearby
   residents however, as it will be used for parking to serve an automobile dealership. The

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                                                                                                    1. 1
     project will however implement a direct policy of the GLUE by being located on an
     arterial street (6000 block of South Puget Sound Avenue). It should further be noted that
     the site will be minimizing impacts to the neighborhood to the east through the use of
     heavy landscaping along the east property line. Additionally, vehicular access will
     continue to be through the alley located directly to the west and not Puget Sound
     Avenue.

     This site is also designated as a Tier I - Primary Growth Area by the GLUE. Tier I areas
     are characterized by urban growth where key public facilities and services are available
     and either meet the adopted levels of service standards or are' planned to meet the
     standards through programmed capital investments. All of the existing roads in the
     vicinity are fully developed and public water, power, sewer, and storm utilities are
     located in the vicinity of the site. This area is served by adequate public facilities,
     including roads and utilities, and the project will not require any upgrades or extensions
     to ,the existing systems. As such, the proposal is consistent with the GLUE Tier
     designation and will not create significant impacts on public services in this area.

     2.     That substantial changes in conditions have occurred affecting the use and
            development of the property that would indicate the requested change of zoning is
            appropriate. If it is established that a rezone is required to directly implement an
            express provision or recommendation set forth in the comprehensive plan, it is
            unnecessary to demonstrate changed conditions supporting the requested rezone.

     The subject site is located within a Low Intensity area. As previously noted, this site was
     originally zoned "R-3" Two-Family Dwelling District in 1953 and was subsequently
     rezoned to "R-2SRD" Single-Family Dwelling Special Review District in 2004. The
     surrounding area to the north and west is developed with the South Tacoma Mazda
     automobile dealership. The area directly to the south is developed with two single-family
     dwellings. Across Puget Sound Avenue directly to the east is a mix of single-family
     dwellings and duplexes, all of which are located in the "R-2SRD" zoning district. It
     should be noted that the properties directly to the north of the subject site were rezoned
     from "R-3" Two-Family Dwelling District to "C-2" Commercial District through a site
     specific rezone to allow the expansion of the existing automobile dealership located
     across the alley directly to the west. Because of the zoning change to the property
     located directly to the north that resulted in the expansion of an existing automobile
     dealership located on South Tacoma Way to extend through the block to Puget Sound
     Avenue, the requested change in zoning is appropriate due to the changed condition of
     the surrounding area.

     3.     That the change of the zoning classification is consistent with the district
            establishment statement for the zoning classification being requested, as set forth in
            this chapter.

     The district establishment statement for the "C-2" District specifically indicates that the
     zone is appropriate for a broad range of medium-intensity uses, including retail and
     service uses that serve a large market area. The applicant has proposed to retain an
     existing surface parking lot that appears to have been developed to City standards
     around 1993, but is not an allowed use in the "R-2SRD" zoning district. Vehicle rental
     and sales, retail, and associated parking are uses which are consistent with the district
     establishment statement, are permitted uses in the "C-2" zoning district, are uses that
     are generally consistent with many of the northerly and westerly uses, and are uses that
     will provide services to the surrounding area. However, staff would note that the district

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     establishment statement indicates that the "C-2" zoning district is " ... not appropriate
     inside Comprehensive Plan designated mixed-use centers or low-intensity areas ... " as
     specified in TMC 13.06.200.8.3.

     4.   That the change of the zoning classification will not result in a substantial change to
          an area wide rezone action taken by the City Council in the two years preceding the
          filing of the rezone application. Any application for rezone that was pending, and for
          which the Hearing Examiner's hearing was held prior to the adoption date of an area
          wide rezone, is vested as of the date the application was filed and is exempt from
          meeting this criteria.

     The subject site was zoned "R-2SRD" Single-Family Dwelling Special Review District in
     2004. Records indicate that there have been no past requests for a similar rezone on
     this property or any area-wide rezone actions taken by the City Council in the past two
     years affecting this property.

     5.   That the change of zoning classification bears a substantial relationship to the public
          health, safety, morals, or general welfare.

     The TMC and GLUE set forth policies and requirements aimed at regulating growth to
     ensure consistency with the public health, safety, morals and general welfare. The TMC
     and GLUE identify this area as a location which is intended to be developed with low-
     intensity uses, such as neighborhood convenience stores, small shops, or businesses
     that have little contact with the public. While the project site is located in the low-
     intensity area, the proposed use is low in nature, in that it will be used to park automobile
     inventory. In order to further ensure that projects in these areas are compatible with the
     intended character of the district and do not have significant negative impacts on
     surrounding uses, the TMC also includes development regulations for projects in the "C-
     2" District, including 'landscaping, design and parking standards. In this instance, the
     applicant has previously designed and subsequently developed a project that met all of
     the applicable project development standards at the time of development.

     Notice of this proposal was provided to governmental and non-governmental agencies
     for review and comment, and the sUbstance of these comments, which further ensure
     provisions for the public health, safety, and general welfare, is included in the
     recommended conditions section of this report. Notice of this project was also provided
     to area property owners. The proposal and the conditions recommended by staff in this
     report include provisions that address stormwater requirements, potential development
     impacts to the adjacent residential neighborhood, and landscaping requirements.

L. RECOMMENDED CONDITIONS OF APPROVAL
     Should this request be approved, the Community and Economic Development
     Department recommends that the following conditions be made conditions of approval
     for this application:

1.   STORM AND SANITARY SEWERS:

     A. The proposal shall comply with all applicable requirements contained in the City of
          Tacoma Surface Water Management Manual, Tacoma Municipal Code 12.08 and
          the Public Works Design Manual in effect at time of vesting land use actions, building
          or construction permitting.



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         B. Environmental Services has no objection to the proposed rezone. Please note that
            at the time of building permits, land segregation or other similar actions affecting site
            improvements, Environmental Services will have specific Conditions of Approval for
            the project. This rezone application shall not vest the project for surface water
            requirements.
         The City of Tacoma Surface Water Management Manual is available online at
         www.cLtacoma.wa.us/waterServices/permits/manual.htm. A copy of the Surface Water
         Manual can be purchased by contacting the Public Works Department, Environmental
         Services Engineering Division at (253) 591-5588.
         If you would like to schedule a meeting with an engineer or have questions regarding
         these storm and sanitary sewer comments, please call the Public Works Department,
         Environmental Services Engineering Division at (253) 591-5588.

    2.   MISCELLANEOUS:

         A. The applicant shall ensure that proposed project meets all required standards under
            TMC 13.06.501 - Building design standards, TMC 13.06.502 - Landscaping and/or
            buffering standards, TMC 13.06.503 - Residential compatibility standards, TMC
            13.06.510- Off-street parking and storage areas, TMC 13.06.511 - Transit support
            facilities, TMC 13.06.512 - Pedestrian and bicycle support standards, and TMC
            13.06.520 - Signs.
         B. Prior to obtaining building or grading permits, the proponent shall contact the
            appropriate City departments to make the necessary arrangements for all required
            improvements. The required departmental approvals shall be acquired from, but not
            necessarily limited to, Tacoma Power (253-383-2471), Tacoma Water (253-383-
            2471), and Public Works(253-591-5525).
         C. The operation of the site must meet light and noise standards of the Tacoma
            Municipal.Code for operation.
         D. A Concomitant Zoning Agreement (CZA) incorporating the conditions of approval
            imposed shall be executed and recorded with the Pierce County Auditor prior to final
            approval of the reclassification by the City.




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                                       County
                                       epartment                    (Jovel'l1cd by a focet! Board oj'JIca/lh
                              Sater.
www.tpchd.org
July 01, 2010

Public Works Departm~nt
Planning & Land Services
747 Market Street, Room 345
Tacoma, WA 98402

RE: Rezone from R-2SRD; Rezone2010-40000148065; SR0141899

Dear Public Works Department:

The Tacoma-Pierce County Health Department's (Health Department) Environmental Health
Program received the above mentioned checklist on June 30, 2010 and has reviewed your
proposal.

There are no objections to the proposal as presented.

Thank you for the opportunity to respond. If you have further questions, please contact
me at 253 798-2851 or bye-mail at bharp@tpchd.org.

Sincerely,

 ~a~~
Brad D. Harp
Environmental Health Program

BDH:sfr




                                                                                                               5
                                                 ----------------------------.
3629 South D Street                                                   253 798-6500
                              Anthony L-T Chen, MD,fv[PH, Director of Health
Tacoma, W A 98418-6813                                                800 992-2456
  Printed on recycled paper                                                          TDD,
                                                                                                Attachment" A-1"
DATE:                                July 1,2010

TO:                                  Dustin lawrence, land Use Administration Planner, Public Works

FROM:                                John H Martinson, Transmission & Distribution Supervisor, New Services Engineering

SUBJECT:                             REZ201 0-40000148065

LOCATION:                            6036 and 6040 South Puget Sound Ave
___ .:. .............. ____________ ... _____ ....... ____ ............. _ _ ... ______ .. _ _ .. ___ .......... _ .... _ ............. __ w .. ____ .. _ .. ____ ....... _ _ _ _ ...... ____ ...... _____ .. _ ...... _ ....... __ . . . . . . . _




RESPONSE DUE BY: July 13 t 2010

K NO COMMENTS
           SEE COMMENTS BELOW

COMMENTS: _________________________________________________




                                                                                                                                                                     7-13-fD
New Services Engineering                                                                                                                                                     Date
Transmission & Distribution                                                                                                                                                                                                                           1 6
                                                                                                                                                                                                                       Attachment "A-2"
                        BUILDING AND LAND USE SERVICES DIVISION

                                      REVIEW PANEL MINUTES
                                        Wednesday, July 7,2010
                                                10:00 am
                                      Third Floor Conference Room


ATTENDEES:
              Craig Kuntz                     Jennifer Kammerzell                     Teny Caillier
              Troy Stevens                       Rick Glidden                        Dustin Lawrence
               Dan Oliver                        Noah Yacker                          Mieke Hoppin
             Christina Garcia

4.    I
            Action:    Reclassification and SEP A
 File Number:          Reclassification and SEPA (Project File Nos.: REZ2010-40000148065, SEP2010-
                       40000148066
      Applicant:       South Tacoma Mazda
Staff Contact:         Dustin Lawrence
          Location:    6036,6040 South Puget Sound Ave, Parcel Numbers 6080002860 and 6080002870
Impacts:                                                  D Utilities
[SJ Vehicle trips                                         D Emergency access and services
o Pedestrian trips                                        D Other:
0     Impervious surface

0         Sidewalks:

0         Curbs & Gutters:

0         Streets:
          Work Order Required?
          DYes. All street work shall be accomplished as stated herein unless otherwise approved by the
          City Engineer. A licensed professional civil engineer shall submit the street plans for review and
          approval following the City's work order process. To initiate a work order, contact the Public Works
          Construction Division at 591-5760 and note the bond requirements below.
          *****A work order for work within the right-of-way maybe required by the Public Works
          Department and a performance bond is required for all work orders per TMC 10.22.070.F. ****
          Please contact the Construction Division at 591-5760 for any additional work order requirements.
           D No. The proposed street work can be accomplished without a work order.

0         Dedicate Right-of-way:

0         Other Improvements:
[SJ       Miscellaneous:
          The Panel made the following comments with regards to this Reclassification and SEP A (REZ20 10-
          40000148065, SEP20 10-40000 148066):




                                                                                                     Attachment "A-3"
     Review Panel Minutes
     Page 2
     July 7, 2010
               I.   The operation of the site must meet light and noise standards of the Tacoma Municipal
                    Code for operation.
               2.   No objections 1'1'0111 other Pane] attendees.




58
Lawrence, Dustin
From:                         Erickson, Ryan
Sent:                         Monday, July 12,20103:12 PM
To:                           Lawrence, Dustin
Cc:                           Anderson, Carl
Subject:                      FW: AGENCY/DEPARTMENTAL NOTICE OF APPLICATION - Rezone and SEPA
                              Determination - REZ2010-40000148065 & SEP2010-40000148066 - 6036 and 6040 South
                              Puget Sound Avenue


Dustin,

TFD has no objections to the subject action. Thanks.

RYAN ERICKSON, P.E.
Tacoma Fire Department I Prevention &. Prepnredness Bureau
747 Market Slre('t, H.oom 34~ I Tacoma, \AlA 98402
253.59I.,)503 I rel'ickson(cilci t yoftacoma.org



From: Frantz, Shanta
Sent: Wednesday, June 30, 2010 11 :45 AM
To: Vasquez, Antonio; Kuntz, Craig; Rambow, Peter; Terrill, Frank; Pearson, Charles (Cap); Coffman, James; Webster,
Jeff; Kammerzell, Jennifer; Pierce, Ramie; Pollard, Merita; Coyne, Richard; Gaddis, John; Middleton, Amy; Aplin, Alan;
Price, Richard; Cornforth, Ronda; Gatewood, Elton; Stenger, Donna; Huffman, Peter; Erickson, Ryan; Ripley, Rachelle;
Larson, Tracy; Porter, Hal; Nelson, Corey; Intern, CMO; 'Ioiss@tacomaparks.com'; 'dbrandv@co.pierce.wa.us';
'sepa@tpchd.org'; 'pugetcreek@yahoo.com'; McKnight, Reuben; Adams, Monica (Pierce Transit); 'paulc@pscleanair.org';
'jthomas@puyallupfisheries.org'; 'bill.sullivan@puyalluptribe.com'; 'teddy. wallace@puyalluptribe.com';
'david.duenas@puyalluptribe.com'; 'judy. wrig ht@puyalluptribe.com'; 'andrea.george@puyalluptribe.com';
'sepaunit@ecy.wa.gov'; 'seversd@wsdot.wa.gov'; 'gretchen.kaehler@dahp.wa.gov'; 'ebolles@tacoma.k12.wa.us'
Cc: Spadoni, Lisa; Haynes-Castro, Caroline; Lawrence, Dustin
Subject: AGENCY/DEPARTMENTAL NOTICE OF APPLICATION - Rezone and SEPA Determination - REZ2010-
40000148065 & SEP2010-40000148066 - 6036 and 6040 South Puget Sound Avenue

                            **PlEASE DO NOT RESPOND TO THE SENDER OF THIS E-MAil **


Dear City and Outside Agency Reviewers:

South Tacoma Mazda has applied for a Rezone and SEPA Determination to change a portion of its site's existing "R-
2SRD" Residential Special Review District zoning designation to "C-2" General Community Commercial District to
continue its use as a parking lot.

You may use the following weblink: http://wspwit01.cLtacoma.wa.us/download/PDF/notices/July201 0/40000148065.pdf
to view the Proposal, Public Hearing Notice, SEPA Environmental Checklist, and the Applicant's Response to the Rezone
Criteria.

**Please e-mail your comments and/or recommended conditions of approval to the planner assigned to this
application, Dustin Lawrence at dlawrence@cityoftacoma.org, by Tuesday, July 20, 2010.**

Thank you,

Shanta Frantz
Principal Planner
Community & Economic Development Department
747 Market Street, Room 345
Tacoma, WA 98402-3769
(253) 591-5388 (Direct line)
                                                             1
                                                                                                 Attachment "A-4"
                City of Tacoma
                Public Works                                                         Memorandum
                Department

TO:             Dustin Lawrence, Building and Land Use Services Division

FROM:           Drew Randolph, Environmental Services Engineering Division

SUBJECT:        Rezone & SEPA Review
                File No 40000148065 & 40000148066
                6036 & 6040 South Puget Sound Avenue, South Tacoma Mazda

DATE:           July 20,2010

The following information was provided to Environmental Services for evaluation as part
of this proposal:
      •   Land Use Notice Dated July 6,2010 (2 pages)
      •   Land Use Permit Application Signed July 17, 2010 (2 Pages)
      •   Site Plan Not Dated (2 sheets)
      •   Environmental Checklist Sign~d June 7, 2010 (11 pages)
      •   Rezone Explanation Letter Dated June 7,2010 (9 pages)
Environmental Services has the following Conditions of Approval for the subject Rezone
& SEPA reviews:
      1. The proposal shall comply with all applicable requirements contained in the City of
         Tacoma Surface Water Management Manual, Tacoma Municipal Code 12.08 and the
         Public Works Design Manual in effect at time of vesting land use actions, building or
         construction permitting.
      2. Environmental Services has no objection to the proposed rezone. Please note that at
         the time of building permits, land segregation or other similar actions affecting site
         improvements, Environmental Services will have specific Conditions of Approval for the
         project. This rezone application shall not vest the project for surface water
         requirements.
The City of Tacoma Surface Water Management Manual is available online at
www.cityoftacoma.org/stormwater. A copy of the Surface Water Management Manual can be
purchased by contacting the Public Works Department, Environmental Services Engineering
Division at (253) 591-5588.
If you have questions regarding these storm and sanitary sewer conditions, please call the
Public Works Department, Environmental Services Engineering Division at (253) 591-5588.




                                                                                        Attachment" A-5"
Lawrence. Dustin
From:                            John Miles Uohnandkaymiles@hotmail.com]
Sent:                            Wednesday, July 21, 2010 1:00 PM
To:                              Lawrence, Dustin
Subject:                         RE: South Tacoma Mazda Environmental Review


Dear Dustin:

Thank you for responding. Would you please let me know about the process and schedule for this application going
forward?

Thank you,

John Miles
Vice-chair, South Tacoma Neighborhood Council


From: Lawrence/ Dustin [mailto:dlawrence@ci.tacoma.wa.us]
Sent: Wednesday, July 21, 2010 8:04 AM
To: John Miles
Subject: RE: South Tacoma Mazda Environmental Review

John,

Thank you for your comment. I received it and will incorporate it into the public record and forward it to the applicant.




Senior Planner
City of Tacoma
Building and land U,e Servicel
7117 matllet Street Room :SIBS
Tacoma.    wn 98AJOi·57M
(US) S9 I·S8AJS   I dlawlence@cUyonacoma.Ot9


From: John Miles [mailto:johnandkaymiles@hotmail.com]
Sent: Wednesday/ July 21,20107:17   AM
To: dlawrence@cityoftacoma.org
Subject: South Tacoma Mazda Environmental Review

To Dustin Lawrence:

This comment is intended as part of the environmental review for application REZ2010-40000148065 & SEP2010-
40000148066.

The application mentions that the surface water runs off directly into the city's stormwater system. This means that
anything dripping off, rinsing off, or otherwise exiting the vehicles will go directly into the Flett Creek watershed.
Additionally, a parking lot has much faster runoff than typical residential property. Presumably if commercial parking
were denied, the property would eventually have residential housing with a greater landscaped area and slower
drainage.                                                                                                               1
                                                                                                                       ()
                                                             1
                                                                                                         Attachment" A-6"
Nothing is mentioned in the application about washing the vehicles. The applicant should address this issue. If the
vehicles are washed on the lot, this will directly cause pollution in the Flett Creek/Chambers Creek/Puget Sound waters.

Auto-intensive uses also lead to greater air pollution.

Thank you for your attention to these issues.

John Miles
Vice-chair, South Tacoma Neighborhood Council




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                                                                                                               +
Address 6030 S Puget Sound Ave
         Address Is approximate

Looking South West from Puget Sound Ave.




                                                      5
                                           Attachment" A-8"
      Address 6030 S Puget Sound Ave
               Address Is approxlmato

      Looking West from Puget Sound Ave.




1 6
Address 6036 S Puget Sound Ave
         Tacoma, WA 98409
Looking North West from Puget Sound Ave.
WILLIAM B. BAILEY, AICP
Planning and Land Use Consulting
             253.752.5970
             baileLmb@wamail.net
             1515 South Madison Street
             Tacoma WA 98405




              June 7, 2010



              RE:     6036 and 6040 South Puget Sound, C-2 Rezone Request


              The following information is submitted in support of the application of Ken Dinsmore for the
              Rezone of two parcels of property adjacent to his car dealership, South Tacoma Mazda.

              Background

              In May 2008, a zoning enforcement action was initiated by the City of Tacoma against
              commercial use of parcels 6080002860 and 6080002870, addressed as 6036 and 6040 South
              Puget Sound Avenue. The City Zoning Enforcement officer issued a letter to the property
              owners pointing out that the subject parcels are zoned R-2 SRD One-Family Dwelling
              Special Review District, a district that does not allow commercial use. The property had
              been used for parking for an adjacent auto dealership, Tacoma Mazda and predecessor
              dealerships. This use is consistent with the use of adjacent parcels to the north and the
              subject parcels appear to have been paved to City standards at the same time as the parcels to
              the north. The City asked for voluntary compliance and that the owner cease use of the lot
              for any commercial use and that the owner place a fence or other barrier to prevent use of the
              lot for commercial use. he owner has ceased using the property for any commercial use and
              has roped off the portion of the lot that does not have commercial zoning.

              The current owner of the property became aware of the zoning violation just before closing
              on the purchase of the property in June of2008. The owner investigated how the property
              came to be developed as a car lot for a car dealership without benefit of commercial zoning.
              The investigation showed that in 1987, Mark Topping/Sanford Motors applied for a Special
              Use Permit for an eleven stall parking lot at 6014 South Puget Sound Avenue (Lot 9 and the
              North 19 feet oflot 10 Monticello Park Addition). The Special Use Permit was an attempt to
              provide for parking for the dealership to replace illegal parking in the rear of several of the
              houses. The neighbors opposed the permit and it was denied.

              In 1992, the Hearing Examiner approved a rezone from R-3 to C-2 for a much larger parking
              lot (City File 120.1340 Mark Topping/Sanford Motors). According to the rezone staff report,
              the lot measured 275 feet by 120 feet (11 platted lots described as Lots 7-17 Monticello Park
              Addition). The property description in Rezone Ordinance 25053 and in the Concomitant
              zoning ordinance is as follows:



                                                                                                   Attachment "A.9"
Rezone for South Tacoma Mazda
June 7, 2010
Page 2



       Lots 7-17 of Block 33 together with the east half of the alley thereon, Monticello Park
       Addition.

The legal description of the subject parcels, as found on the Assessor's website are as
follows: .

       Monticello Park S 5 FT OF L 17, L 18 & N 112 OF 19 B 33 (6080002860), and

       Monticello Park S 112 OF L 19, L 20 B 33 (6080002870).

Since the rezone includes "the south 5 feet of Lot 17" the legal description of the property to
be rezoned is:
        Lots 18, 19 and 20, Block 33 Monticello Park.

The Hearing Examiner made a number of fmdings in his recommendation that are relevant to
this new rezone:
1&  The applicant was proposing a two-phase development; first phase would be an off-street
    parking and hand carwash and car detailing building; the area to be rezoned is about 275
    feet long by 120 feet wide.
• The applicant owned all but one ofthe seven houses on the 11 lots; he did not own 6032
    South Puget Sound Avenue.
• The second phase, to occur in 1995-97, would be on the southern end and would include
    additional parking.

In summary, the original rezone in 1992 anticipated a second phase and the present rezone
request represents the second phase. In 1993, the City approved a paving permit that
included Parcels 6080002860 and 6080002870. We were not able to fmd a site plan or a
specific legal description in the City records for the paving permit, in the previous owner's
records or in the records of the engineer or the contractor. The current owner is seeking a
rezone to eliminate a condition that existed prior to his purchase of the property.

Additional Zoning History

The west side of South Puget Sound Avenue, which includes the subject property, was zoned
R-3 Two Family Dwelling District in 1953. At the same time the property to the west across
the alley was zoned C-2 Commercial District. The 6000 block of South Puget Sound
Avenue, the west side, measures 600± feet long by 120 feet deep and has been divided into
13 parcels since the neighborhood was developed 100± years ago. The subject property was
developed with single family homes and the property to the west was developed as a car
dealership(s) at he time ofthe original zoning in 1953.
Rezone for South Tacoma Mazda
June 7, 2010
Page 3



At the time ofthe Special Use Permit and rezone action (1987-1992) the subject property and
the entire 6000 block ofPuget Sound Avenue, west side, was designated by the City's
Comprehensive Plan as Medium Intensity. This designation is consistent with commercial
uses such as car dealerships and numerous expansions of car dealerships and other uses such
as South Tacoma Mazda that exist at various locations along the South Tacoma Way/Puget
Sound Avenue corridor from as far north as South 50th Street to the south City limits.

In 2004, the City Council adopted Comprehensive Plan changes to the 6000 block ofPuget
Sound Avenue such that the three parcels on the north end of the block and the four parcels
on the south end of the block are now designated Low Intensity. This new designation .
includes the two subject parcels and leaves only the C-2 portion of the block with a Medium
Intensity designation. The Low Intensity designation is more restrictive in its intent than the
previous Medium Intensity designation. The current development as part of a larger parking
lot, presumably in accordance with City permit, argues for a rezone. The lot will have to be
shown to be consistent with certain policies within the Comprehensive Plan and this may
require additional screening, landscaping and other possible mitigation in order for a rezone
to be approved.

ANALYSIS OF REZONE CRITERIA
Criterion 1. That the change of zoning classification is generally consistent with the
applicable land use intensity designation of the property, policies, and other pertinent
provisions ofthe comprehensive plan.

The subject property is designated Low Intensity by the City of Tacoma Comprehensive
Plan. The Growth Strategy and Development Concept Element of the City's Comprehensive
Plan provides a chart depicting the relationship between the intensity designations,
designated mixed use and manufacturing/industrial center and zoning classifications. (See P.
12, Growth Strategy and Development Concept). It notes that some zoning classifications
may be appropriate in more than one intensity designation. C-2 General Community
Commercial District is listed a "typical Zoning Classification in Medium Intensity
Comprehensive Plan Designations. While the chart doesn't list the C-2 Zone as a typical
zone within a Low Intensity Designation, it does indicate that some zoning classifications
may be appropriate in more than one intensity designation. We believe that the proposed
use, which has existed in its present form for 17± years can with strict conditions related to
landscaping and screening and other aspects of development, can be shown to be consistent
with the Low Intensity designation.

The change in zoning is generally consistent with the policies of the Comprehensive Plan.
The property is located in a Tier I Primary Growth Area. Tier I areas are expected to take the
majority of projected growth for the area since Tier I areas are well-served with all services
necessary for development.. To that end, the Comprehensive Plan provides:
Rezone for South Tacoma Mazda
June 7, 2010
Page 4



       LU-GUGT-1 Encourage Development

       Provide incentives to encourage development and redevelopment of lands consistent
       with the time frames of the designated growth tiers. (p. 12, Generalized Land Use
       Element)                                                                          .

The subject property is designated Low Intensity by the City of Tacoma Comprehensive Plan
and is zoned R-2 SRD One-Family Dwelling Special Review District. The proposal would
rezone the property to C-2 General Community Commercial District. The Comprehensive
Plan General Development Goal for Commercial Development is to;

       Achieve an attractive, convenient and well-balanced system of commercial facilities,
       which serve the needs of the citizens, are appropriate to their relative service areas
       and are compatible with adjacent land use. (Ibid., p.54,)

The Comprehensive Plan also provides the following "Intent" language regarding Location
and Accessibility of Commercial Development in pertinent part:

       Commercial areas are the activity centers of the community. Commercial areas
       should be safe, well designed, appropriately scaled, and integrated into the fabric of
       the community. Commercial establishments must be properly located and easily
       accessible for the convenience of their customers. Commercial developments should
       be located within mixed use centers, in concentrations within areas of similar
       character, or in nodes at intersections of major traffic corridors. Such locations should
       lessen traffic congestion, increase consumer convenience, reduce utilities and services
       installation and maintenance costs and encourages joint use of parking facilities.

       Infill development and intensification of existing commercial areas will aid their
       continued economic viability. In some limited instances, physical expansion of
       existing areas may be permitted; however, linear expansion is to be strictly limited.
       (Ibid.)

Analysis: This proposal furthers the above Policy and its supporting Intent language. The
rezone area was developed along with and of the same design as the lot to the north. It meets
City standards and is consistent with the conditions placed by the Hearing Examiner on the
rezone ofthe property immediately to the north. Notably, the rezone area is buffered from
the neighborhood to the east and the south by substantial landscaping and a six foot high
screening fence. Lighting of the lot is directed inward and away from the residences nearby.
All access to the lot is from the alley to the west where the dealer showroom and most of the
service facilities are located. Approval of the rezone will serve the needs of South Tacoma
Mazda, in a location that has long hous~d a car dealership.
Rezone for South Tacoma Mazda
June 7, 2010
Page 5



The Comprehensive Plan also sets forth the following general policies for commercial
development regarding location and accessibility:

       LU-CDLA-l Concentrated Commercial Development

       Encourage commercial development, including business and professional offices to
       locate in concentrations to maximize the use of land, promote the efficient use of
       public services and facilities and to minimize adverse influences on surrounding
       properties.

       LU-CDLA-4 Locate in Existing Commercial Areas and in Mixed-use Centers

       Encourage new commercial development to locate within existing commercial areas
       and in mixed-use centers in order to maximize the use of the land and maintain the
       economic viability of established commercial developments.

       LU-CDLA-6 Commercial Site Development

       Commercial developments must have sufficient rights-of-way, street improvements,
       access control, safe bicycle and pedestrian ways, circulation routes, off-street parking
       and loading facilities.

       LU-CDLA-8 Arterial Street Access

       Encourage new commercial developments to locate near arterial streets for maximum
       accessibility and maintenance of efficient traffic flows provided they are designed
       and situated to be consistent with the established character of the surrounding area.
       (Ibid., pp.54 & 55)

Analysis: The subject parking lot is an integral part of the South Tacoma Mazda dealership,
whose location on South Tacoma has long been an auto dealership. Expansion of the
dealership to the east across the alley began in the 1980's and 1990's. The Rezone approved
in 1992 was made subject to· development conditions, including landscaping/screening,
vehicular access, lighting, drainage, etc. As a result, its access is directed away from Puget
Sound Avenue and towards the alley and South Tacoma Way, its landscaping and screening
is consistent with the lots to the north. Therefore the requested rezone should have little new
impact on the adjacent residential areas. In order to assure this continues, the applicant
welcomes conditions comparable to the conditions placed on the lots to the north at the time
of the rezone.
Rezone for South Tacoma Mazda
June 7, 2010
Page 6



The Comprehensive Plan also sets forth the following general policies for commercial
development regarding design:

       LU-CDD-2 Compatibility

       Ensure that new commercial development is compatible with the existing
       development and/or the desired character of the area in terms of building location and
       orientatio~ pedestrian and vehicular access, building massing and scale, light and
       glare, outdoor storage areas, noise generating activities, service elements and
       mechanical equipment location and design, landscaping design, and signage.
       Compatible design is most critical in areas where commercial properties border
       single-family areas.

       LU-CDD-5 Vehicular Access and Parking

       Promote site design that minimizes the safety and visual impacts of vehicular access
       and parking lots on pedestrian safety and the visual environment. Design treatments
       should also provide for safe and convenient vehicular access. Specifically:
       - Limit the number and width of driveways to those necessary to effectively serve
       development.
       - Locate parking lots to the side or rear of developments and within walking distance
       of the activities they serve.
       - Provide for landscaping buffers between streets and parking lots.
       - Incorporate landscaping within large parking lots.
       - Encourage developments to incorporate design treatments that break up large
       parking lots into smaller components.
       - Encourage the joint use of parking facilities whenever possible to obtain the
       optimum use ofland and maximize user convenience. (Ibid.~ pp.56 & 57)

Analysis: The first policy cited notes that compatible design is most critical where
commercial property borders single family areas. As noted above, the landscaping, six-foot
screening fence and shielding of the lighting for the lot assures compatibility with the
adjoining single family homes. The proposed rezone furthers the intent of the second policy
cited in that it does not create a new driveways, it is located to the rear of the dealership and
away from the South Tacoma Way frontage~ yet well within walking distance and provides
landscaping buffer along South Puget Sound Avenue.
Rezone for South Tacoma Mazda
June 7,2010
Page 7



The Comprehensive Plan also sets forth the following policies for Low Intensity Commercial
Development:

       LU-CDLI-l Arterial Street Location

       Low intensity neighborhood convenience commercial developments should be
       situated on arterial streets.

       LU-CDLI-5 Unique Sites

       Allow neighborhood convenience commercial development on sites with unique
       characteristics within established single-family residential areas, provided that the
       design and scale are compatible with surrounding development, and the general
       character ofthe area is maintained. (Ibid., p.60)

Analysis: With regard to the first policy cited, South Puget Sound Avenue is a Collector
Arterial, though no driveways from the subject property exist and none are planned. To
insure compatibility with the surrounding development, the applicant will maintain the
landscape buffer and screening fence and will welcome rezone conditions comparable to the
conditions placed on the rezone of the lot to the north.

The rezone is located within the Edison-Oral Neighborhood of South Tacoma, which
stretches from South 48th Street to South 66 Street, from South Tacoma Way to Interstate 5.
The South Tacoma Neighborhood is addressed in the Neighborhood Element of the
Comprehensive Plan. From the Area Vision section come the following are the pertinent
provisions:

       South Tacoma's vision is to be an integrated and cohesive group of neighborhoods
       and business districts that provide a safe and livable environment. Its goal is to be an
       economically healthy and eminently livable area with a diversity of housing,
       employment, and commercial opportunities.

       It is expected that continued economic growth will further family-wage job
       opportunities ..

       The commercial vision is to maintain and enhance development within the designated
       mixed-use centers and existing commercial districts to enrich the local business area
       and to protect the residential areas from the effects of incompatible commercial
       development. The overall vision is to develop new economic opportunities in the
       South Tacoma and Oaldand-Madrona Business Districts and in the Tacoma Mall
       Mixed-Use Center..... (pp. 39 & 40 Neighborhood Element)


                                                                                                  4,
        Rezone for South Tacoma Mazda
        June 7, 2010
        Page 8



        The following pertinent policies are found in the Neighborhood Element:

               ST-1.3 Edison-GrayIArlington Housing Preservation

               Support single-family land uses and low intensity designations for properties located
               east ofPuget Sound Avenue between South 48th Street and the City limits by not
               allowing future commercial encroachment.

               ST-2.3 Land Use Actions on Puget Sound Avenue

               Hearing Examiner and/or Land Use Administrator land use actions (e.g., rezones,
               variances) for proposed non-residential properties located along Puget Sound Avenue
               from South 50th Street to South 74th Street shall prevent light, noise and traffic
               impacts to existing single-family homes through mitigation. Such mitigation may
               include requiring the installation of down lighting; prohibiting the use of
               loudspeakers; maintaining a landscape buffer between the proposed use and single-
               family homes; or employing CPTED (Crime Prevention through Environmental
               Design) measures to enhance safety for both residential and commercial areas. (pp.
               44&45)

        Analysis: The proposed rezone is consistent with the Area Vision for the South Tacoma
        Neighborhood. South Tacoma Mazda continues as one of many new car dealerships along
        South Tacoma Way. The rezone will allow them to provide needed employee and inventory
        parking while protecting adjacent residential areas from the effects of incompatible
        development. This is accomplished by the landscaping and screening fence to buffer the
        parking lot from the neighborhood. This rezone is located in the South Tacoma Business
        District, one of the areas targeted for new economic opportunities and it is expected to
        preserve andlor create family wage jobs (auto mechanics, car sales people).

        With respect to the specific land use policies, the rezone is west of South Puget Sound
        Avenue. Policy ST-1.3 calls for no commercial development east ofPuget Sound Avenue.
        With respect to Policy ST-2.3, the applicant believes the existing lot, which he is seeking a
        rezone on complies with this policy. Conditions on the rezone to assure continuation of
        appropriate these protections would be welcome.

        In summary, although car dealerships are C-2 Uses and tend to generate considerable activity
        and traffic, in this instance the activity is concentrated on the South Tacoma Way side of the
        property. The lots on South Puget Sound Avenue are used to park employee cars and excess
        inventory. This level of use is consistent with the Low Intensity designation and with the
        relevant Goals Intents and Policies of the Comprehensive Plan..


j   5
Rezone for South Tacoma Mazda
June 7, 2010
Page 9



Criterion 2. That substantial changes in conditions have occurred affecting the use
and development of the property that would indicate the requested change ofzoning
is appropriate. q it is established that a rezone is required to directly implement an
express provision or recommendation set forth in the comprehensive plan, it is
unnecessary to demonstrate changed conditions supporting the requested rezone,

The primary change affecting this property is the approval in 1992 of the Rezoning of the
property to the immediate north for use as part of a car dealership. In 1993. a paving permit
was approved for the lots to the north and the property that is the subject of this rezone
request. The hearing record indicates that the lot would be expanded in the future, through a
rezone.

In 1971~ the entire block on the west side ofSouthPuget Sound Avenue, from between South
62nd and 64th Streets was rezoned to C-2 General Commercial. Also of note is the
designation of the area along South Tacoma Way, north of South 58th Street as a
Neighborhood Mixed Use Center and rezoning to Neighborhood Mixed Use (NCX) District..
The significance of this change is that the new and used car sales uses in this area are now
nonconfonning uses. Over time this will put more pressure on the remaining C-2 Districts as
these dealers are prevented from expansion at their current location.

Criterion 3. That the change of the zoning classification is consistent with the district
establishment statement for the zoning classification being requested, as set forth in
this chapter.

Tacoma Municipal Code (TMC) Section 13.06.200BJ. states as follows regarding the C-2
District establishment:
       3. C-2 General Community Commercial District. This district is intended to allow a
       broad range of medium- to high-intensity uses of larger scale. Office, retail, and
       service uses that serve a large market area are appropriate. Residential uses are also
       appropriate. This classification is not appropriate inside Comprehensive Plan
       designated mixed-use centers or low-intensity areas.

The district establishment statement begins by qualifying the zone as one that will
allow "medium to high-intensity uses of a larger scale." Based on this qualification,
the statement continues to note that this classification is "not appropriate inside
comprehensive plan designated ... low-intensity areas." This restriction must be
viewed in light of preceding language that establishes the district's intent to allow for
medium to high intensity uses. It makes perfect sense that the C-2 designation is not
generally appropriate for low intensity areas because the characteristic C-2 zone is
one of medium to high-intensity.
Rezone for South Tacoma Mazda
June 7, 2010
Page 10



The proposed rezone, however, is not of a "larger scale." The entire project is the
rezoning of a 9,OOO± parcel that has been developed for 17 years as a parking lot to
serve an existing, longstanding car dealership. While the proposed rezone is in an
area designated Low Intensity and is bounded on two sides by Low Intensity
properties that are developed with single-family dwellings, it is likewise bounded on
two sides by Medium Intensity properties that are Zoned C-2. The rezone consists of
a small addition to the C-2 District, with adequate landscaping and screening to buffer
the lower intensity properties to the east, across South Puget Sound Avenue and to the
south. The rezone is not likely to generate additional traffic or activity since it will be
used primarily for parking of inventory and no new driveways are planned. No other
C-2 use is planned and no buildings are planned on the rezone area.

Criterion 4. That the change o/zoning classification will not result in a substantial
change to an area-wide rezone action taken by the City Council in the two years
preceding the filing ofthe rezone application.

No area-wide rezoning affecting our property has been considered by the City
Council in the past 2 years and more.

Criterion 5. That the change 0/zoning classification bears a substantial relationship
to the public health, safety, morals, or general welfare.

The rezoning will benefit the general public by allowing the property to be used for the
purpose it was developed in 1993, thus maximizing use of urban land. Conditions assuring
the continuation of the landscaping and screening of the lot to protect the neighborhood can
be made part of the rezoning.

If you need additional information, please call me at 253-752-5970 or e-mail me at




1 7
                                      Land Use Intensity Map


Property
              Parcels - King County
              Parcel
Building & Land Use (BLUS)
                                                                   I-
              Land Use Intensity                                   w
                 1 - Single Family                                 ~
                                                                   Iii
                   -Low                                            0::
                                                                   w

                                                                   ~
                   - Medium
                   - High
Street
        Abc   Street Name
              Street Centerline




                                                               N



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                      0:::
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                          I .
                                    00
                      :::




.-
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                                                       9
                                         Attachment" A-11"
                                                                                                                                     CITY CLERK USE ONLY


                                             REQUEST FOR                                                             Request #:     ~-,,-l~-,--~_6_i-'----t
   ThcoIria
                                    cg] ORDINANCE D RESOLUIJO~                              ~       ~   -!
                                                                                                                    Ord'/Res. #: a..._.....        ..
                                                                                                                                              2'-'"£.Qu,6,.LJiJiA-----I
                                                                                                    /' ,




  .
1 DATE' November 30 , 2010
                                                                                     (,If V !:! h\1't.i ,. /'      I Ii

2. SPONSORED By: COUNCILMEMBER(S) NIA (If no sponsor, enter "N/A")

   3a. REQUESTING                                                    4a. CONTACT (for questions):                   PHONE:
       DEPARTMENTIDIVISIONiPROGRAM                                       Louisa Legg                                253-591-5195
         Hearing Examiner
   3b. "Do PASS" FROM
       DYes                                                          4b. Person Presenting:                         PHONE:
       DNo                                                               Rodney M. Kerslake                         253-591-5195
       D To Committee as information only
       cg] Did not go before a Committee
   3c. DID THIS ITEM GO BEFORE THE
                                                                     4c. ATTORNEY:                                  PHONE:
       PUBLIC UTILITY BOARD?
       D Yes, on
       cg] Not required

             nl!rtment        DI""turlUtDitv))ivU;on                   Budget Officer/Finance Director                    City ManagerlDirector Utilities

   5. REQUESTED COUNCIL DATE: January 4,2010


   6. SUMMARY AGENDA TITLE: South Tacoma Mazda I 6036 and 6040 South Puget Sound Avenue

          File No. REZ2010-40000148065

          The applicant proposes to rezone a site from an "R-2SRD" Single-Family Dwelling Special Review
          District zoning designation to "C-2" General Community Commercial District to allow the continued use of
          a portion of the parking lot for South Tacoma Mazda.

  7.     BACKGROUND INFORMATION/GENERAL DISCUSSION:




   8. LIST ALL MATERIAL AVAILABLE AS BACKUP INFORMATION FOR THE REQUEST AND INDICATE WHERE FILED:
                                Source Documents/Backup Material                                             Location of Document


                     Hearing Examiner's Report                                            Attached
                     Staff Report                                                         Attached


   9. WHICH OF THE CITY'S STRATEGIC GOALS DOES THIS ITEM SUPPORT? (CHECK THE GOAL THAT BEST ApPLIES)
                                                A.   cg] A SAFE, CLEAN AND ATTRACTIVE COMMUNITY
                                                B. D         A DIVERSE, PRODUCTIVE AND SUSTAINABLE ECONOMY

                                                C. D         A HIGH-PERFORMING, OPEN AND ENGAGED GOVERNMENT




                                                                                                                                                    130
cotclerk \forlll s \ ReqllestResollltiollOrdillall ceo doc                                                                    Office of the CiflJ Clerk (03/23/2009)
                                                                                                                         CITY CLERK USE ONLY
REQUEST (CONT)
                                                                                                             Request#
                                                                                                             OrdlRes #: :
                                                                                                                          I      I Z%~
                                                                                                                                   27 4   9~ I
 10. IF THIS CONTRACT IS FOR AN AMOUNT OF $200,000 OR LESS, EXPLAIN WHY IT NEEDS LEGISLATIVE APPROVAL:



 11. FINANCIAL IMPACT:                              o EXPENDITURE                o REVENUE
                                               A.   cg]     No IMPACT (NO FISCAL NOTE)
                                               B.   0       YES, OVER $100,000, Fiscal Note Attached - .
                                                c.D         YES, UNDER $100,000, (NO FISCAL NOTE)
                                                            Provide funding source information below:

         FUNDING SOURCE: (Enter amount of funding from each source)
           Fund Number & N arne:                        State $            City $             Other $                Total Amount


            If an expenditure, is it budgeted?                      0    Yes   0    No    Where? Cost Center:
                                                                                                           Acct#:




      181
cotclerk \forll1s \ ReqllestResoilltio 110rdillallCe .doc                                                           Office of the City Clerk (03/23/2009)
                       Req. #12811


                                               RESOLUTION NO.                38169
                   1
                       BY REQUEST OF MAYOR STRICKLAND
                   2
                       A RESOLUTION related to the organization of City government; appointing
                   3
                            Council Member Lauren Walker to the office of Deputy Mayor to serve a
                   4        one-year term through December 31,2011.

                   5            WHEREAS Jake Fey's term as Deputy Mayor expired on December 31,

                   6
                       2010,and
                   7
                                WHEREAS Tacoma Municipal Code 1.18.010 provides that the Deputy
                   8
                       Mayor shall be elected by the City Council at its first meeting after such office
                   9

                  10   becomes vacant, or as soon thereafter as practical, and

                  11            WHEREAS City Charter 2.4 provides that all appointments shall be made

                  12   by majority vote of the City Council members from nominees whose names are
                  13
                       presented in writing to the City Council by the Mayor or by any three members of
                  14
                       the City Council, and
                  15
                                WHEREAS, pursuant to Resolution No. 33268, the City Council has
                  16

                  17   adopted a process for rotating the office of Deputy Mayor based upon seniority,

                  18   and
                  19
                                WHEREAS Council Member Lauren Walker has been nominated to fill the
                  20
                       vacancy of Deputy Mayor for a one-year term through December 31,2011; Now,
                  21
                       Therefore,
                  22

                  23

                  24

                  25

                  26



                       res 12811.dac-EAPIlak
                                                              - 1-                                         82
LEG 004 (11/89)
                                 BE IT RESOLVED BY THE COUNCIL OF THE CITY OF TACOMA:
                   1

                   2             That Lauren Walker is hereby elected as Deputy Mayor of the City of

                   3   Tacoma for a term through December 31,2011, and continuing until such time as

                   4   a successor is elected.
                   5
                       Adopted _ _ _ _ __
                   6

                   7

                   8
                                                                 Mayor
                   9
                       Attest:
                  10

                  11

                  12   City Clerk

                  13

                  14

                  15

                  16

                  17

                  18

                  19

                  20

                  21

                  22

                  23

                  24

                  25

                  26
                                                               -2-
            1°3
             ()        res 12811.doc-EAPflok



LEG 004 (11/89)
                                                                                                                             CITY CLERK USE ONLY


                                           REQUEST FOR ","                                                      Request #:   ~--,1. .2~R*/-7'--::;::-::,.---i
                                                                                                                                     .
                                    D ORDINANCE ~ RESOLUTION                                                O;d.lRes. #:     &..._ _   3_'_8.;;;;,1...;;,6..,;;;9_-,

1. DATE: December 15, 2010

2. SPONSORED By: COUNCIL MEMBER(S) MAYOR STRICKLAND                              \,,7 ~   #   r      ....   I


   3a. REQUESTING                                                4a. CONTACT (for questious):               PHONE:
       DEPARTMENT /DIVISIONiPROGRAM                                  Cindy DeGrosse                         253-594-7848
          Legislative
   3b. "Do PASS" FROM
       DYes                                                                                                 PHONE:
                                                                 4b. Person Presenting:
       DNo                                                           Mayor Strickland                       253-591-5100
       D To Committee as information only
       ~ Did not go before a Committee
   3c. DID THIS ITEM GO BEFORE THE
                                                                 4c. ATTORNEY:                              PHONE:
       PUBLIC UTILITY BOARD?
                                                                                                            253-591-5885
       D Yes, on
                                                                     Elizabeth Pauli
       ~ Not required



                       N/A
             Department DirectorlLU.!t:            ,n, • '6ft'
                                                                    N1A
                                                                   Budget Officer/Finance Director                C~~ ~      agerlDiFt!lltall BBJmes..

   5. REQUESTED COUNCIL DATE: January 4, 2011
          (If a specific council meeting date is required, explain why; i.e., grant application deadline, contract
          expiration date, required contract execution date, public notice or hearing required, etc.)
          The Deputy Mayor is to be appointed at the first meeting after the office becomes vacant.

   6. SUMMARY AGENDA TITLE: (A concise sentence, as it will appear on the Council agenda. )
          Nominating and appointing Council Member Lauren Walker to the office of Deputy Mayor to serve a
          one-year term to expire December 31, 2011.


   7. BACKGROUND INFORMATION/GENERAL DISCUSSION: (Why is this request necessary? Are there legal
         requirements? What are the viable alternatives? Who has been involved in the process?)
         Council Member Jake Fey's term as Deputy Mayor will expire as of December 31,2010. Council
         Member Walker's interest in serving and seniority status qualify her as an excellent candidate for Deputy
         Mayor. Per Ordinance No. 26767, the Deputy Mayor shall be a member of the City Council and shall be
         elected by the Council at its first meeting after such office becomes vacant, or as soon thereafter as
         practical. The term of such office shall be for one year.


   8. LIST ALL MATERIAL AVAILABLE AS BACKUP INFORMATION FOR THE REQUEST AND INDICATE W~ERE FILED:
                                Source Documents/Backup Material                                  Location of Document

                                   Ordinance No. 26767                                            Clerk's Office




                                                                                                                                              l' P4
                                                                                                                                              .0
cotclerk \fa rill S \ ReqllestResollltiollO rdi IWllce.doc                                                            Office of the City Clerk (03/23/2009)
                                                                                                                       CITY CLERK USE ONLY
REQUEST (CONT)
                                                                                                          Request #:    1    /2.?y                  ·1
                                                                                                          Ord/Res #:              3 1 69
   9. WHICH OF THE CITY'S STRATEGIC GOALS DOES THIS ITEM SUPPORT? (CHECK THE GOAL THAT BEST ApPLIES)
                                               A.   D A SAFE, CLEAN AND ATTRACTIVE COMMUNITY
                                               B.   D A DIVERSE, PRODUCTIVE AND SUSTAINABLE ECONOMY
                                               C. ~ A HIGH-PERFORMING, OPEN AND ENGAGED GOVERNMENT


 10. IF THIS CONTRACT IS FOR AN AMOUNT OF $200,000 OR LESS, EXPLAIN WHY IT NEEDS LEGISLATIVE APPROVAL:



 11. FINANCIAL IMPACT:                              ~ EXPENDITURE               D REVENUE
                                               A. ~ No IMPACT (NO FISCAL NOTE)

                                               B.   D       YES, OVER $100,000, Fiscal Note Attached

                                               C.   D       YES, UNDER $100,000, (NO FISCAL NOTE)
                                                            Provide funding source information below:


         FUNDING SOURCE: (Enter amount of funding from each source)
           Fund Number & Name:                          State $           City $             Other $               Total Amount


            If an expenditure, is it budgeted?                      ~   Yes   D    No   Where? Cost Center:        10000
                                                                                                        Acct #:    5110100




                ('\5
                ()


cotclerk \forlll S \ ReqllestResollltiollOrdillaJlce. doc                                                         Office of the Cin) Clerk (03/23/2009)
                                          RESOLUTION NO.                        38170

                   1   A RESOLUTION related to the purchase of materials, supplies or equipment,
                            and the furnishing of services; authorizing the appropriate City officials to
                   2
                            enter into contracts and, where specified, waiving competitive bidding
                   3        requirements, authorizing sales of surplus property, or increasing or
                            extending existing agreements.
                   4
                              WHEREAS the City has complied with all applicable laws governing the
                   5

                   6
                       acquisition of those supplies, and/or the procurement of those services,

                   7   inclusive of public works, set forth in the attached Exhibit "A," which Exhibit is

                   8   incorporated herein as though fully set forth, and
                   9
                              WHEREAS the Board of Contracts and Awards has reviewed the
                  10
                       proposals and bids received by the City, and the Board has made its
                  11
                       recommendation as set forth in Exhibit "A," and
                  12
                              WHEREAS the Board of Contracts and Awards has also made its
                  13

                  14   recommendations as to entering into purchasing agreements with those

                  15   governmental entities identified in Exhibit "A"; Now, Therefore,

                  16          BE IT RESOLVED BY THE COUNCIL OF THE CITY OF TACOMA:
                  17
                              That the Council of the City of Tacoma does hereby concur in the
                  18
                       findings and recommendations of the Board of Contracts and Awards set forth
                  19
                       in the attached Exhibit "A," and does hereby approve and authorize the:
                  20
                              (X) A. Procurement of those supplies, services, and public works
                  21

                  22   recommended for acceptance in the attached Exhibit "A";

                  23          ( ) B. Rejection of those bids and/or proposals that are recommended

                  24   for rejection in the attached Exhibit "A";
                  25

                  26


                                                                    -1-                                     186
LEG 004 (11/89)
                                 ( ) C. Entry into the proposed purchasing agreement with those
                   1
                       governmental entities identified in the attached Exhibit "A," which proposed
                   2
                       agreement is on file in the office of the City Clerk;
                   3

                   4             ( ) D. Waiver of competitive bidding procedures in those instances, as

                   5   set forth in Exhibit "A," in which it is impracticable to obtain supplies or public

                   6   works improvements by competitive bid, or in those instances in which supplies
                   7
                       and/or public works are available from a single source.
                   8

                   9   Adopted _ _ _ _ _ _ _ __

                  10

                  11

                  12                                               Mayor
                       Attest:
                  13

                  14   City Clerk
                  15

                  16   Approv:d as to form:

                  17

                  18
                            ~IL
                       Cit6'&Iile
                                  /                   .-



                  19

                  20

                  21

                  22

                  23

                  24

                  25

                  26

                                                                 -2-
              87
LEG 004 (11/89)
                                                                  EXHIBIT "A"
                                                                  RESOLUTION NO,;
                                                                                          38170
                                                                  ITEM NO,;         1
                                                                                    -----
               City of Tacoma                                                       JANUARY       2011
               Puhlic WOl'l(s Department                          MEETING DATE:


DATE:        December 13, 2010

TO:          Board of Contracts and Awards

SUBJECT: Murray Morgan Bridge Rehabilitation Design-Build Project
         Budgeted from 1060 Streets Special Revenue Fund
         Request for Bids Specification No, PW10-0128F

RECOMMENDATION: The Public Works Department, Engineering Division recommends a
contract be awarded to the best value proposer PCl Construction Services, Inc., Bellevue,
WA, for the rehabilitation of the Murray Morgan Bridge, The contl'act will return traffic to the
bridge by the end of 2012 and will be complete by the end of February 2013. The contract
amount reflects a base award of $46,870,000 plus a five percent contingency, for an aggregate
total of $49,213,500, including tax,

EXPLANATION: The design-build project consists of rehabilitating the Murray Morgan Bridge
to allow all legal load traffic to use the bridge, The work includes structural repairs, painting,
deck replacement, mechanical and electrical system repairs and replacement, and
superstructure seismic enhancements,

COMPETITIVE SOLICITATION: Design-build procurement is a two step process. Responses
to the Request for Qualifications Specification No, PW 10-0128F were opened June 8, 2010. Six
design-build teams 8ubiTlitted Statements of Qualifications. Three design-build teams were
invited to submit proposals, although one team withdrew frorn consideration, Responses to the
Request for Proposals Specification No, PW10-0'128F were opened November 2,2010, Best
and Final Offers were requested from the two design-build teams and these submittals were
received December 7, 2010, The Proposals were evaluated for both technical and price
components with the best value proposer having the highest score, The PCL team had the
highest overall score, and the second lowest price proposal. The table below reflects the total
proposal scoring and the proposal prices,

Respondent                             Location              Proposal Score          Proposal Amount
                                      (city and state)                               Includes Tax

PCl Construction Services, Inc.      Bellevue, WA    96,7                               $46,870,000
Advanced American Construction, Inc, Portland, OR    91.4                               $45,626,147
                                     Engineer's estimate                          $46,867,000

The recommended award is less than 0,01 percent higher than the Engineer's estimate.

CONTRACT HISTORY: New contract.

FUNDING: Funds for this contract are available in the 1060 Streets Special Revenue Fund,

HUB/lEAP COMPLIANCE: Not applicable.



747 M:wkeL Street, RoolJl40B I Tacoma, Wushington 98402-3769 1(253) 591-5525 • FAX (25:1) 591-5097
                                        www.ci~y()[lacoma.()l.g
  DISADVANTAGED BUSINESS ENTERPRISE (DBE): The recommended contract is in
  compliance with 49 Code of Federal Regulations Part 26. The Disadvantaged Business
  Enterprise goal for this project is 12 percent. The City has designated 1,600 training hours for
  this project. The Washington State Department of Transportation (WSDOT) has determined that
  the DBE and Training goals were appropriate for this project per WSDOT memo dated
  November 22, 20 10 (see attached),

  PROJECT ENGINEER/COORDINATOR: Kurtis Kingsolver, 253-591-5269.

           '
      ~f'
        /'j ,. /'
        !/      ~{(" ~., "f. t.
             ,.,< ... { /



  Richard E. McKinley
  Public Works Director


  cc:             Chuck Blankenship, Purchasing
                  Percy Jones, HUB
                  Peter Guzman, LEAP
                  Tom Rutherford, PW Engineering




189
                                                               EXHIBIT "A"
                                                               RESOLUTION NO.:            381 70
                                                               ITEM NO.:            2
                                                                                    ------------------
                    City of Tacoma                             MEETING DATE:        JANUARY 4,2011
                    Public Works Department
DATE:             December 1, 2010
TO:               Board of Contracts and Awards
SUBJECT: Central Treatment Plant DAFT Co-Thickening Modifications
         Budgeted from PW Wastewater 2006 Bond Construction Fund 4300-06CON
         Request for Bids Specification No. PW09-0541 F
         Contract No. 4600005911

RECOMMENDATION: The Public Works Construction Division requests approval to increase
contract 4600005911 to Anthony Construction Company, Inc., Seattle, WA, by $550,000.00,
including sales tax, for additional project work. This increase will bring the contract to a
aggregate total of $4,393,561.78, including sales tax.

EXPLANATION: The additional funds are required for issues that arose during construction
including the following work:

            @      Redesign to the recirculation pump
            @      Redesign of gas piping to relocate to the exterior of facility
            f/l    Redesign of thru-wall pipe penetrations
            [j)    Additional odor control added to tile contract

COMPETITIVE BIDDING: This contract was originally awarded to Antllony Construction
Company, Inc. as a result of Request for Bids, Spocification No. PW09-0541 F in November
2009. The contractor has agreed to extend the contract at the same prices, terms, and
conditions as the original contract.

CONTRACT HISTORY: The original contract for $3,843,561.78, including sales tax, was
approved by City Council Resolution No. 37914 on November 10,2009. This increase will bring
the contract to a aggregate total of $4,393,561.78, including sales tax. This is the first
amendment to the contract.

FUNDING: Funds for this are available in the PW Wastewater 2006 Bond Construction Fund
4300-06CON.

PROJECT ENGINEER/COORDINATOR: Rae Bailey, Public Works Construction Division, 253-
591-5488.



~~1;tc{~
Public Works Director

cc:   Chuck Blankenship, Purchasing
      Percy Jones, HUB
      Peter Guzman, LEAP
      Rae Bailey/Leigh Starr/Tony Matagi/lynn Delorenzo, Construction Division



747 Market Stl'eet" Room 408 I Tacoma. Washington 98402<3769 I (253) 591-G525 I FAX (25~3) 591-5097
C&A_lncrease.dot                        www.cit0'o[(1coma,org                     Revised: 10/2009
                       Req.#12826


                                               RESOLUTION NO.                 38171
                   1
                       A RESOLUTION relating to government relations; authorizing an increase to
                   2        Amendment No. 14 to the contract with Simon and Company
                            Incorporated ("Simon"), in the amount of $25,000, budgeted from the
                   3        General Fund, for a cumulative coniract total of $697,484, to correct an
                            error for the years 2009 and 2010; and authorizing the execution of
                   4
                            Amendment No. 15 to the contract with Simon, in the amount of
                   5        $151,950, budgeted from the General Fund, for a cumulative contract
                            total of $849,434, for legislative lobbying services for the years 2011
                   6        and 2012.

                   7           WHEREAS, on January 12,1993, the City Council adopted
                   8
                       Resolution No. 32057, authorizing the execution of a contract with Simon and
                   9
                       Company Incorporated ("Simon"), in the amount of $25,000, for the purpose of
                  10
                       coordinating liaison and other related activities during the 1993 session of the
                  11
                       Washington State Legislature and the U.S. Congress, and
                  12

                  13           WHEREAS, on September 21, 1993, the City Council adopted

                  14   Resolution No. 32332, authorizing the execution of Amendment No.1 to the

                  15   contract with Simon, in the amount of $25,000, for a cumUlative contract total of
                  16
                       $50,000, and
                  17
                               WHEREAS, on December 13, 1994, the City Council adopted Resolution
                  18
                       No. 32855, authorizing the execution of Amendment No.2 to the contract with
                  19

                  20
                       Simon, in the amount of $25,000, for a cumulative contract total of $75,000, and

                  21           WHEREAS, on November 28, 1995, the City Council adopted

                  22   Resolution No. 33226, authorizing the execution of Amendment NO.3 to the
                  23   contract with Simon, in the amount of $25,000, for a cumulative contract total of
                  24
                       $100,000, and
                  25

                  26

                                                               - 1-
                       Res 12826.doc-EAP/lad
                                                                                                           1 1
LEG 004 (11/89)
                               WHEREAS, on December 10, 1996, the City Council adopted
                   1
                       Resolution No. 33565, authorizing the execution of Amendment No.4 to the
                   2
                       contract with Simon, in the amount of $29,992, for a cumulative contract total of
                   3

                   4   $129,992, and

                   5           WHEREAS, on December 9, 1997, the City Council adopted
                   6   Resolution No. 33898, authorizing the execution of Amendment No.5 to the
                   7
                       contract with Simon, in the amount of $29,992, for a cumulative contract total of
                   8
                       $159,984, and
                   9
                               WHEREAS, on December 8, 1998, the City Council adopted
                  10

                  11   Resolution No. 34244, authorizing the execution of Amendment No.6 to the

                  12   contract with Simon, in the amount of $35,000, for a cumulative contract total of

                  13   $194,984, and
                  14
                                WHEREAS, on December 7, 1999, the City Council adopted
                  15
                       Resolution No. 34604, authorizing the execution of Amendment No.7 to the
                  16
                       contract with Simon, in the amount of $35,000, for a cumulative contract total of
                  17
                       $229,984, and
                  18

                  19            WHEREAS, on December 12, 2000, the City Council adopted

                  20   Resolution No. 35006, authorizing the execution of Amendment No.8 to the
                  21   contract with Simon, in the amount of $35,000, for a cumulative contract total of
                  22
                       $264,984, and
                  23

                  24

                  25

                  26

             192       Res 12826.doc-EAP/lad
                                                              -2-

LEG 004 (11/89)
                               WHEREAS, on December 11, 2001, the City Council adopted
                   1
                       Resolution No. 35384, authorizing the execution of Amendment NO.9 to the
                   2

                   3
                       contract with Simon, in the amount of $35,000, for a cumulative contract total of

                   4   $299,984, and

                   5           WHEREAS, on December 3, 2002, the City Council adopted
                   6   Resolution No. 35706, authorizing the execution of Amendment No. 10 to the
                   7
                       contract with Simon, in the amount of $37,500, for a cumulative contract total of
                   8
                       $337,484, and
                   9
                               WHEREAS, on December 16, 2003, the City Council adopted
                  10

                  11   Resolution No. 36046, authorizing the execution of Amendment No. 11 to the

                  12   contract with Simon, in the amount of $37,500, for a cumulative contract total of

                  13   $374,984, and
                  14
                                WHEREAS, on November 3, 2004, the City Council adopted
                  15
                       Resolution No. 36356, authorizing the execution of Amendment No. 12 to the
                  16
                       contract with Simon, in the amount of $37,500, for a cumulative contract total of
                  17
                       $412,484, and
                  18

                  19            WHEREAS, on December 12, 2006, the City Council adopted

                  20   Resolution No. 37603, authorizing the execution of Amendment No. 13 to the
                  21   contract with Simon, in the amount of $130,000, for a cumulative contract total of
                  22
                       $542,484, and
                  23

                  24

                  25

                  26

                                                              -3-
                       Res 12826.doc-EAPliad                                                                3
LEG 004 (11/89)
                               WHEREAS, on November 18, 2008, the City Council adopted
                   1
                       Resolution No. 37654, authorizing the execution of Amendment No. 14 to the
                   2

                   3
                       contract with Simon, in the amount of $130,000, for a cumulative total of

                   4   $672,484, and

                   5           WHEREAS the contract for services with Simon for the years 2009 and
                   6   2010 has been discovered to have contained an error and requires an
                   7
                       amendment to Amendment No. 14 to permit payment for services from
                   8
                       September through December 2010, and
                   9
                               WHEREAS, furthermore, the City has adopted a federal legislative policy
                  10

                  11   agenda for the year 2011, and

                  12           WHEREAS, in order to best achieve these priorities, it is necessary to

                  13   retain the services of Simon to represent the City's interests before congress,
                  14
                       the administration, federal regulatory agencies, and to assist members of the
                  15
                       City Council and City staff when they travel to Washington D.C. on City
                  16
                       business; Now, Therefore,
                  17
                               BE IT RESOLVED BY THE COUNCIL OF THE CITY OF TACOMA:
                  18

                  19           Section 1. That the proper officers of the City are hereby authorized to

                  20   increase the amount of Amendment No. 14 to the contract with Simon and
                  21   Company Incorporated ("Simon"), in the amount of $25,000, budgeted from the
                  22
                       General Fund, for a cumulative contract total of $697,484, to correct an error
                  23
                       for the years 2009 and 2010, said document to be substantially in the form of
                  24
                       the proposed amendment on file in the office of the City Clerk.
                  25

                  26

                  D4   Res12826.doc-EAPliad
                                                               -4 -


LEG 004 (11/89)
                                 Section 2. That the proper officers of the City are hereby authorized to
                   1
                       execute Amendment No. 15 to the contract with Simon, in the amount of
                   2
                       $151,950, budgeted from the General Fund, for a cumulative contract total of
                   3

                   4   $849,434, for legislative lobbying services for the years 2011 and 2012, said

                   5   document to be substantially in the form of the proposed contract on file in the

                   6   office of the City Clerk.
                   7

                   8   Adopted

                   9

                  10                                               Mayor
                  11   Attest:

                  12

                  13   City Clerk
                  14

                  15   Approved as to form:

                  16

                  17
                         1v~~             )

                       Chief Deputy City Attorney
                  18

                  19

                  20

                  21

                  22

                  23

                  24

                  25

                  26

                                                                 -5-
                       Res12826.doc-EAP/lad                                                                 5
LEG 004 (11/89)
                                                                                                                          CITY CLERK USE ONLY


                                            REQUEST FOR
                                     D ORDINANCE ~ RESOLUTION
                                                                                                        Request #:      I \7.3;...:_"U_.1L ....
                                                                                                                                8~W
                                                                                                       Ord.lRes. #: ..._ ........    . . . . __
1. DATE: December 28, 2010
2. SPONSORED By: COUNCIL MEMBER(S)                              N/A

   3a. REQUESTING                                                4a. CONTACT (for questions):          PHONE:
       DEPARTMENT/DIVISION/PROGRAM                                    Randall Lewis                    253-591-5122
          Government Relations
   3b. "Do PASS" FROM
       DYes                                                      4b. Person Presenting:                PHONE:
       DNo                                                            Randall Lewis                    253-591-5122
       D To Committee as information only
       ~ Did not go before a Committee
   3c. DID THIS ITEM GO BEFORE THE
                                                                 4c. ATTORNEY: Elizabeth Pauli         PHONE:
       PUBLIC UTILITY BOARD?
                                                                                                       253-591-5627
       D Yes, on
       ~ Not required                                                                                                                              n
                                                                                                            ~2;                            ~
                                                                      BUdg~ector
                                                                                                                    y'~

                                                         . ..                                                                              J        ., ..
             Department DirectorfLUiL'
                                                                                                                 /'--~.::::---.,....
                                                                                                           City Mana                   .       '   ......,,"
                                                                           L/
   5. REQUESTED COUNCIL DATE: January 4,2011


   6.     SUMMARY AGENDA TITLE: (A concise sentence, as it will appear on the Council agenda.)

          Authorizing the execution of Amendment No. 15 to the contract with Simon and Company Incorporated
          for legislative lobbying services for 2011 and 2012 in the amount of $151,950, and amending
          amendment No. 14 to the contract with Simon and Company Incorporated for 2009 and 2010 to increase
          the amount by $25,000 to correct an error, for a total of $176,950.

   7. BACKGROUND INFORMATION/GENERAL DISCUSSION: (Why is this request necessary? Are there legal
          requirements? What are the viable alternatives? Who has been involved in the process?)
          The City has adopted a Federal legislative policy agenda for the coming year. In order to best achieve
          these priorities, it is necessary to retain the services of Simon and Company to represent the City's
          interests before Congress, the Administration, and Federal regulatory agencies and to assist members of
          the City Council and City staff when they travel to Washington DC on City business.
          The contract for services with Simon and Company for 2009 and 2010 has been discovered to have
          inadvertently contained an error. The contract requires amendment to permit payment for services from
          September through December of 2010.

   8. LIST ALL MATERIAL AVAILABLE AS BACKUP INFORMATION FOR THE REQUEST AND INDICATE WHERE FILED:
                                 Source DocumentsiBackup Material                               Location of Document


                      Contract with Simon and Company                               City Clerk's Office I Government Relations




                                                                                                                                               °6
                                                                                                                                               ,1
cotcl erk \fo rill 5 \ ReqllestResoilltio1l0rdillall ce. doc                                                    Office of the CihJ Clerk (03/23/2009)
                                                                                                                           I \?- '6'1it I
                                                                                                                           CITY CLERK USE ONLY
REQUEST (CO NT)
                                                                                                              Reque& #
                                                                                                              Ord/Res #:           38
   9. WHICH OF THE CITY'S STRATEGIC GOALS DOES THIS ITEM SUPPORT? (CHECK THE GOAL THAT BEST ApPLIES)
                                                 A.   0       A SAFE, CLEAN AND ATTRACTIVE COMMUNITY

                                                 B.   0       A DIVERSE, PRODUCTIVE AND SUSTAINABLE ECONOMY

                                                 C. X         A HIGH-PERFORMING, OPEN AND ENGAGED GOVERNMENT


 10. IF THIS CONTRACT IS FOR AN AMOUNT OF $200,000 OR LESS, EXPLAIN WHY IT NEEDS LEGISLATIVE APPROVAL:
      The contract is for legislative lobbying services to carry out the City Council's adopted Federal agenda. It
      is appropriate for the City Council to approve the contract.

 11. FINANCIAL IMPACT:                                 o      EXPENDITURE           D   REVENUE


                                                 A.    0      No IMPACT (NO FISCAL NOTE)
                                                 B. X YES, OVER $100,000, Fiscal Note Attached
                                                 C. DYES, UNDER $100,000, (NO FISCAL NOTE)
                                                      Provide funding source information below:

         FUNDING SOURCE: (Enter amount offunding from each source)
           Fund Number & Name:                             State $          City $                Other $             Total Amount
            0010 General Fund                                               $176,950


             If an expenditure, is it budgeted?                      X   Yes    D       No   Where? Cost Center:      14000
                                                                                                            Acct #:   5310100




cotc/erk \fa rl1l S \ ReqllestResollltioll 0 rdi IWHce .doc                                                           Office of the City Clerk (03/23/2009)
                                                                                                                      I I"1.'il'171 I
                                                                                                                      CITY CLERK USE ONLY

                                                                                                         Request #:             "U.P
                                                                                                         Ord/Res #:       38
                                                                         FISCAL NOTE

 Each piece oflegislation that has a financial impact or creates positions authority requires a fiscal note. After preparation
 by departmental staff, the Budget and Research Division will review the fiscal note and make any necessary revisions
 before transmittal to the Legal Department for legislation preparation.

 DEPARTMENT:                                                   CONTACT PERSONIPHONE:             OMBA CONSULTANT/PHONE:
I Government Relations                                   I Randall Lewis / 591-5122
 Is it currently budgeted? DYes                               D No
 Is this a grant?                          DYes               DNo      If Yes, D Operating D Capital

 EXPENDITURES:
 FUND NAME & NUMBER *                               COST CENTER         WBS                   ACCOUNT           2009-2010 EXPENDITURES
 0010 General Fund                                  14000                                     53101001                              $176,950
 Government Relations


                                TOTAL
 * General Fund:       Include Depmiment
 Purpose: [Click Here and Type or Press Delete to Clear]

 REVENUES:
 FUND NAME & NUMBER                                 COST CENTER         WBS                   ACCOUNT                  2009-2010 REVENUES




                                    TOTAL
 Notes: [Click Here and Type or Press Delete to Clear]

 POSITION IMPACT:
 POSITION TITLE                                    PERMANENT/PROJECT/             POSITION END DATE        2009FTE               FUTUREFTE
                                                   TEMPORARY POSmON




 Total positions created or abrogated through this legislation, including FTE impact. FTE impact for tempormy employees is
 estimated.

 LONG-TERM FINANCIAL IMPACT OF LEGISLATION:
 SPENDING PLAN & BUDGET                                        2009      2010          2011       2012          2013                       TOTAL
 SalarieslBenefits
 Start-up
 On-going
 Maintenance & Operations
 Capital.
                                    TOTAL                                                                                                  ,~   "

                                                                                                                                      J.    ~(~({!i

 cotc/erlc \forms \ ReqllestResolll tioll Ordillall ce .doc                                                    Office of the City Cleric (03/23/2009)
                                                                                                           I l~st2-iI I
                                                                                                           CITY CLERK USE ONLY
FISCAL NOTE (CONT)
                                                                                              Request.:
                                                                                              Ord/Res #:        81
FUNDING SOURCE                                                    2009   2010   2011   2012          2013                     TOTAL




                                      TOTAL


The financial cost of not implementing the legislation:
The City Council has adopted a set of legislative priorities it wishes to be addressed in the 112th Congress.
Failure to employ assistance in Washington DC to bring the priorities before Congress and the Administration
will make it very difficult to achieve the Council's goals.
Estimate the cost to the City if the legislation is not implemented, including the potential conflicts with
regulatory requirements, cost avoidance, or other potential costs.

OTHER ISSUES:
[Click Here and Type or Press Delete to Clear]




cotclerk \fa rill 5 \ ReqllestResollltioll 0 rdi 11 III Ice.doc                                     Office of the City Clerk (03/23/2009)
                       Req.#12810

                                              RESOLUTION NO.                    38172
                   1
                       A RESOLUTION relating to the South Park Plaza public parking garage;
                   2        authorizing the execution of a Restated Development Agreement,
                            Condominium Declaration, and Lease of Unit 1 with Pacific Plaza
                   3        Development, LLC, for finalization of real estate documents for the South
                            Park Plaza Garage project.
                   4

                   5
                               WHEREAS, on April 3, 2007, the City Council adopted

                   6   Resolution No. 37147, authorizing the execution of a Development, Sale Back and

                   7   Lease Agreement with Pacific Plaza Development, LLC ("Developer"), for the
                   8   renovation and redevelopment of the South Park Plaza Garage, and
                   9
                               WHEREAS the City and the Developer have agreed to structure the
                  10
                       ownership of the South Park Plaza project as a condominium ("Condominium")
                  11
                       in order to accommodate the vertical unit structure of the project, and such
                  12

                  13   Condominium structure was not originally contemplated by the Agreement, and

                  14           WHEREAS, accordingly, various provisions need to be modified to

                  15   accommodate this change and updated to reflect current and continuing
                  16
                       obligations, and
                  17
                               WHEREAS, in addition to the foregoing, the Agreement contained a
                  18
                       provision stating that it would terminate upon issuance by the City of a
                  19

                  20
                       Certificate of Completion, and

                  21           WHEREAS the project is at or near the point where the City will be

                  22   required to issue the Certificate of Completion and the parties have determined

                  23   that it is not in their best interest to terminate the Agreement because it is the
                  24
                       foundational background for, among other things, established permitted and
                  25
                       prohibited uses in the Condominium; the long-term lease of the Foundation
                  26


                       Res12810.doc-JHC/lad
                                                                - 1-                                    200
LEG 004 (11/89)
                       Property ("Unit 1 Lease"); certain rights of the parties with respect to the other's
                   1
                       units; and the financial structure/consideration of the project on a long-term
                   2
                       basis, and
                   3

                   4           WHEREAS, since that time, the original Agreement has been amended

                   5   three times by separate instruments dated December 12, 2008, July 2, 2009,

                   6   and January 20,2010 (said Agreement with all amendments collectively
                   7
                       referred to as the "Agreement"), and
                   8
                               WHEREAS, because of these circumstances, the parties desire to
                   9
                       amend and maintain the Agreement in the form of a restatement that will have
                  10

                  11   effect beyond the issuance of the Certificate of Completion and make clear for

                  12   future reading of the Agreement which rights and obligations continue to

                  13   survive; Now, Therefore,
                  14
                               BE IT RESOLVED BY THE COUNCIL OF THE CITY OF TACOMA:
                  15
                               That the proper officers of the City are hereby authorized to execute the
                  16
                       Restated Development Agreement, the Condominium Declaration, and the Unit 1
                  17
                       Lease with Pacific Plaza Development, LLC, for finalization of real estate
                  18

                  19

                  20

                  21

                  22

                  23

                  24

                  25

                  26
                  01                                            -2-
                       Res12810,doc-JHC/lad


LEG 004 (11/89)
                       documents for the South Park Plaza Garage, said documents to be
                   1
                       substantially in the form of the proposed agreement, declaration, and lease on
                   2
                       file in the office of the City Clerk.
                   3

                   4   Adopted
                                                                Mayor
                   5   Attest:

                   6
                       City Clerk
                   7

                   8

                   9
                       Oep
                  10

                  11

                  12

                  13

                  14

                  15

                  16

                  17

                  18

                  19

                  20

                  21

                  22

                  23

                  24

                  25

                  26
                                                                                                        'l
                                                               -3-
                                                                                                        ~J   2
                       Res12810.doc-JHC/lad


LEG 004 (11/89)
                                                                                                                   CITY CLERK USE ONLY

                                                                                                      Request#
                                                                                                      Ord/Res #:
                                                                                                                    111-~ D
                                                                                                                              3 172
                                                                                                                                                       I
                                              REQUEST FOR
                                       D ORDINANCE [81 RESOLUTION I                   i'   ,,'   t


1.   DATE: December9,2010

2. SPONSORED By: COUNCIL MEMBER(S) N/A

     3a. REQUESTING DEPARTMENTIDIVISION                4a. CONTACT (for questions):                  PHONE:
         PWD/Facilities Management                        Joshua Clarke                              253-591-5395
     3b. "Do PASS" FROM                                   Project Manager
        DYes
        DNo                                            4b. Person Presenting:                        PHONE:
        D To Committee as information only                Jeffrey Jenkins                            253-591-5508
        [81 Did not go before a Committee                 Facilities Division Mgr.
     3c. DID THIS ITEM GO BEFORE THE
         PUBLIC UTILITY BOARD?
                                                       4c. ATTORNEY:                                 PHONE:
        D Yes, on
                                                          Jeff Capell                                253-591-5638
        [81 Not required
                                                          Deputy City Attorney


                                                                   N/A
                                                        Robert K. Biles, Finance Director

     5. REQUESTED COUNCIL DATE: January 4, 2011
         The date is required in order to expedite the execution of final real estate documents.
     6. SUMMARY AGENDA TITLE: (A concise sentence, as it will appear on the Council agenda.)
        Authorize the execution of the following agreements with Pacific Plaza Development, LLC for finalization
        of real estate documents for the South Park Plaza Garage: 1) Restated Development Agreement; 2)
        Condominium Declaration; and, 3) Unit 1 Lease.
     7. BACKGROUND INFORMATION/GENERAL DISCUSSION: (Why is this request necessary? Are there legal
         requirements? What are the viable alternatives? . Who has been involved in the process?)
        In April 2007 the City entered into a "Development, Sale Back, and Lease Agreement for South Park
        Plaza Public Parking Garage" with Pacific Plaza Development, LLC. This Agreement has become the
        foundational background for, among other things, (i) established permitted (and certain prohibited) uses
        in the Condominium; (ii) the long term lease of the Foundation Property (the "Unit 1 Lease"), and, (iii)
        financial structure/consideration of the project on a long term basis.
        Approval of this resolution will provide for the execution of a restated development agreement. The
        restated agreement consolidates the applicable portions of the original development agreement as well
        as the amendments, and will be used as the foundational background for the final Condominium
        Declaration and Unit 1 Lease.
     8. LIST ALL MATERIAL AVAILABLE AS BACKUP INFORMATION FOR THE REQUEST AND INDICATE WHERE FILED:
                             Source Documents/Backup Material                               Location of Document
                   Restated Development Agreement                        City Clerk's Office
                   Condominium Declaration                               City Clerk's Office
                   Unit 1 Lease .                                        City Clerk's Office


                                                                                                                                    2 3
cotclerk \fonns \ ReqllestReso/lltioIl0rdinallce.doc                                                          Office of tile Cin} Clerk (03;23;2009)
FISCAL NOTE (CONT)
                                                                                                    Request-I
                                                                                                    Ord/Res #: .
                                                                                                                            01
                                                                                                                       11-!17g .
                                                                                                                CITY CLERK USE ONLY



                                                                                                                           3
   9. WHICH OF THE CITY'S STRATEGIC GOALS DOES THIS ITEM SUPPORT? (CHECK THE GOAL THAT BEST ApPLIES)
                                           A.   [ZJ A SAFE, CLEAN AND ATTRACTIVE COMMUNITY
                                           B.   0     A DIVERSE, PRODUCTIVE AND SUSTAINABLE ECONOMY
                                           C.   0     A HIGH-PERFORMING, OPEN AND ENGAGED GOVERNMENT


 10. IF THIS CONTRACT IS FOR AN AMOUNT OF $200,000 OR LESS, EXPLAIN WHY IT NEEDS LEGISLATIVE APPROVAL:
         N/A

 11. FINANCIAL IMPACT:                          o     EXPENDITURE         o REVENUE
                                           A.   [ZJ   No IMPACT (NO FISCAL NOTE)
                                           B.   0     YES, OVER $100,000, Fiscal Note Attached
                                           c.D        YES, UNDER $100,000, (NO FISCAL NOTE)
                                                      Provide funding source information below:

        FUNDING SOURCE: (Enter amount offunding from each source)
          Fund Number & Name:                       State $         City $             Other $             Total Amount
                                                    N~              N~                 N~                   N/A
           If an expenditure, is it budgeted?                 0   Yes    0   No    Where? Cost Center:
                                                                                                  Acct#:




         fJ4.
         t



cotclerk \forms \ RequestReso/utioIlOrdillallce.doc                                                        Office of the City Clerk (03;23;2009)
                       Req.#12818


                                               RESOLUTION NO.                 38173
                       BY REQUEST OF MAYOR STRICKLAND
                   1

                   2   A RESOLUTION relating to community and economic development; expressing
                            the City's support to keep the Washington State History Museum open.
                   3
                               WHEREAS the Washington State History Museum ("Museum") opened
                   4

                   5
                       in 1996, and

                   6           WHEREAS it is located in Tacoma's museum district and is a

                   7   cornerstone of Tacoma's downtown redevelopment, and
                   8
                               WHEREAS the Museum is a massive archive of Washington State
                   9
                       history, making it like no other history museum in the Pacific Northwest, and
                  10
                               WHEREAS it is a showcase of our collective heritage, plays a key role in
                  11
                       educating the City's youth with extraordinary exhibits, and is a key link in the
                  12

                  13   latest revitalization of downtown Tacoma, and

                  14            WHEREAS the Museum also maintains a permanent exhibit of Pacific

                  15   Northwest history, and
                  16
                                WHEREAS the Museum enhances the City's ability to attract conventions
                  17
                       and supports local retailers who have invested in small businesses, making it an
                  18
                       immense contributor to the economic, cultural, and educational vitality of Tacoma,
                  19
                       and
                  20

                  21            WHEREAS, under Governor Gregoire's two-year budget proposal, the

                  22   History Museum would shut its doors, causing a hardship on retailers on

                  23   Pacific Avenue who depend on museum visitors and tourists for business; Now,
                  24
                       Therefore,
                  25

                  26

                                                               - 1-
                       Res 12818.doc-EAPliad
                                                                                                          05
LEG 004 (11/89)
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF TACOMA:
                                                                                                                             CITY CLERK USE ONLY


                                        REQUEST FOR                                                       R~qbest #: ~---L.I=2.::....I~LL...:1~=-'_ - - I
                                 D ORDINANCE [8J RESOLUTION                                              Ord./Res. #:       L-_--:II0 3uB."-L.1........
                                                                                                                                                7 3"-----'

 .
1 DATE' December 21 , 2010
                                                                       ~h . i Ul g jL t
                                                                                      , I   ;,   [;

2. SPONSORED By: COUNCILMEMBER(S} Mayor Strickland (If no sponsor, enter "N/A")

   3a. REQUESTING                                               4a. CONTACT (for questions):             PHONE:
       DEP ARTMENTIDIVISION/PROGRAM                                  Mayor Strickland                    594-7848
       Legislative-Mayor/Council
   3b. "Do PASS" FROM [Committee Name]
       DYes                                                     4b. Person Presenting:                   PHONE:
       DNo                                                           Mayor Strickland                    594-7848
       D To Committee as information only
       [8J Did not go before a Committee
   3c. DID THIS ITEM GO BEFORE THE
                                                                4c. ATTORNEY: Elizabeth Pauli            PHONE:
       PUBLIC UTILITY BOARD?
                                                                                                         591-5627
       D Yes, on
       [8J Not required                                                                                         ...
                         N/A
            Department Director II"T"-'''         .. ,                    N/A
                                                                  Budget Officer/Finance Director            a~               ~
                                                                                                                            llgerJI)B:81lt4H= li'Hlities"

   5. REQUESTED COUNCIL DATE: January 4,2011
         (If a specific council meeting date is required, explain why; i.e., grant application deadline, contract
         expiration date, required contract execution date, public notice or hearing required, etc.)


   6. SUMMARY AGENDA TITLE: (A concise sentence, as it will appear on the Council agenda.)
         Resolution in support of keeping the Washington State History Museum open

   7. BACKGROUND INFORMATION/GENERAL DISCUSSION: (Why is this request necessary? Are there legal
         requirements? What are the viable alternatives? Who has been involved in the process?)
         The average annual attendance is 105,000 people, and it is the anchor of Tacoma's museum district. It
         has been an agency of state government since 1907. Tacoma has worked hard to create a museum
         district and this represents one of its pillars. It enhances Tacoma's ability to attract conventions and
         supports local retailers who have invested in small businesses. It contributes to the economic, cultural·
         and educational vitality of Tacoma.

   8. LIST ALL MATERIAL AVAILABLE AS BACKUP INFORMATION FOR THE REQUEST AND INDICATE WHERE FILED:
                             Source DocumentsiBackup Material                                     Location of Document




   9. WHICH OF THE CITY'S STRATEGIC GOALS DOES THIS ITEM SUPPORT? (CHECK THE GOAL THAT BEST ApPLIES)
                                            A.   [J A    SAFE, CLEAN AND ATTRACTIVE COMMUNITY

                                            B.   [8J A DIVERSE, PRODUCTIVE AND SUSTAINABLE ECONOMY
                                            c.   D      A HIGH-PERFORMING, OPEN AND ENGAGED GOVERNMENT
                                                                                                                                                   07
cotclerk \forms \ ReqllestResollltiollOrdillallce,doc                                                                 Office of tile CihJ Clerk (03/23/2009)
                                                                                                                      CITY CLERK USE ONLY
REQUEST (CONT)
                                                                                                         Request#
                                                                                                         OrdIRes#:
                                                                                                                       I       12$1'l
                                                                                                                                  3817j
                                                                                                                                                     I
 10. IF THIS CONTRACT IS FOR AN AMOUNT OF $200,000 OR LESS, EXPLAIN WHY IT NEEDS LEGISLATIVE APPROVAL:



 11. FINANCIAL IMPACT:                              o EXPENDITURE              o REVENUE
                                               A.r8J       No IMPACT (NO FISCAL NOTE)
                                              B. 0         YES, OVER $100,000, Fiscal Note Attached
                                               c.D         YES, UNDER $100,000, (NO FISCAL NOTE)
                                                           Provide funding source information below:

         FUNDING SOURCE: (Enter amount of funding from each source)
           Fund Number & Name:                         State $           City $             Other $               Total Amount


            If an expenditure, is it budgeted?                     0   Yes   0    No    Where? Cost Center:
                                                                                                       Acct #:




cotc/erk \forlll S \ ReqllestResollltiollOrdillallce.doc                                                         Office of the CihJ Clerk (03/23/2009)
                       Req.#12813


                                              RESOLUTION NO.                38174
                       BY REQUEST OF COUNCIL MEMBERS CAMPBELL AND LONERGAN
                   1
                   2   A RESOLUTION relating to the Rules of Procedure of the City Council;
                            amending Rule 9, Public Comment/Public Forum, of the Rules of
                   3        Procedure of the Council of the City of Tacoma, changing Citizens'
                            Forum from the first Tuesday of the month to the second Tuesday of the
                   4
                            month.
                   5
                               WHEREAS, at the December 7,2010, Committee of the Whole meeting,
                   6
                       the City Council discussed some potential amendments to Rule 9, Public
                   7
                       Comment/Public Forum, of the Rules of Procedure of the Council of the City of
                   8

                   9   Tacoma ("Council Rules"), relating to which City Council meetings Citizens'

                  10   Forum should be held, and

                  11           WHEREAS Rule 9.C of the Council Rules provide that "[o]n the first
                  12
                       Council meeting of each month, time shall be reserved for citizens' comments,"
                  13
                       and
                  14
                               WHEREAS, in order to be more consistent and transparent, it was
                  15
                       recommended that Citizens' Forum should be moved to the second Tuesday of
                  16

                  17   the month since some of the first Tuesday City Council meetings are canceled

                  18   due to various holidays, and
                  19           WHEREAS, as provided in Rule 8.C of the Council Rules, a resolution
                  20
                       amending the Council Rules requires two readings; Now, Therefore,
                  21

                  22

                  23

                  24

                  25

                  26

                                                              - 1-
                       Res12813.doc-EAP/lad                                                             c·o
                                                                                                        " t:!


LEG 004 (11/89)
                                  BE IT RESOLVED BY THE COUNCIL OF THE CITY OF TACOMA:
                    1
                                  That Rule 9, Public Comment/Public Forum, of the Rules of Procedure of
                    2
                        the Council of the City of Tacoma is amended, as set forth in the attached
                    3

                    4   Exhibit "A.   II




                    5   Adopted

                    6
                                                                  Mayor
                    7

                    8   Attest:

                    9
                        City Clerk
                   10

                   11

                   12   AP~
                   13                               /(/
                                                       J
                        City Attar
                   14

                   15

                   16

                   17

                   18

                   19

                   20

                   21

                   22

                   23

                   24

                   25

                   26

            '>"':10
               -IL
            {..I                                                -2-
                        Res 12813.doc-EAP/lad



LEG 004 (11/89)
                                                           EXHIBIT "A"
                   1

                   2

                   3
                       RULE 9 - PUBLIC COMMENT/PUBLIC FORUM
                       A.    Public Comment. The City Council appreciates hearing from citizens
                   4
                             about items on its agenda, and desires to set aside time at the start of
                   5         each Council business meeting for Public Comment. All comments must
                             be limited to items on the agenda. Speakers are asked to identify the
                   6         specific agenda items they wish to address.

                   7         To ensure equal opportunity for the public to comment, a speaker's
                             comments shall be limited to up to five minutes per person, per meeting.
                   8         Where necessary, due to the number of persons who want to address the
                             Council, the presiding officer shall retain authority to limit all persons'
                   9
                             remarks to an equal period of less than five minutes. To further ensure
                  10         equal opportunity for the public to comment, each person may address the
                             Council only one time during the Public Comment portion of the meeting.
                  11         Comments may be made on resolutions as well as first and final readings
                             of ordinances. Comments shall not be accepted on ordinances forwarded
                  12         to the Council by the Hearing Examiner for which a public hearing has
                  13         been held. Written comments submitted prior to Council action shall be
                             considered in the same manner as oral comments. When the Council
                  14         suspends its rules to include a new resolution or ordinance on the agenda,
                             public comment will be taken at the time the Council considers the
                  15         resolution or ordinance. Where an ordinance has been substantially
                             changed at its final reading, a person may speak to the changes. Public
                  16
                             comment sign-up forms will be available at the back of the Council
                  17         Chambers for use by those persons wishing to address the Council. All
                             remarks will be addressed to the Council as a whole.
                  18
                       B.    Courtesy_ All speakers during public comment or citizens' forum, in the
                  19         discussion, comments, or debate of any matter or issue, shall be
                             courteous in their language and deportment and shall not engage in or
                  20         discuss or comment on personalities, or indulge in derogatory remarks or
                  21         insinuations in respect to any member of the Council, or any member of
                             the staff or the public, but shall at all times confine their remarks to those
                  22         facts which are germane and relevant, as determined by the presiding
                             officer, to the question or matter under discussion.
                  23
                       C.    Citizens' Forum - Fi-Fst-Second Tuesday_ On the #Fst--second Tuesday
                  24         Council meeting of each month, time shall be reserved for citizens' comments.
                             The purpose of this forum is to assist the Council in making policy decisions;
                  25
                             therefore, items of discussion shall be limited to matters over which the City
                  26         Council has jurisdiction. A speaker's remarks shall be limited to up to

                                                                -3-                                           -.'.~   1
                       Res12813.doc-EAP/lad                                                                   .k..

LEG 004 (11/89)
                             three minutes per person, per Citizens' Forum. Where necessary, due to
                   1         the number of persons who want to address the Council, the presiding
                             officer shall retain authority to limit all persons' remarks to an equal period
                   2         of less than three minutes. To further ensure equal opportunity for the
                             public to comment, each person may address the Council only one time
                   3
                             during the Citizens' Forum portion of any meeting. Comment shall not be
                   4         made in support of or opposition to any matter on the Council Agenda for
                             which the time for public comment has passed.
                   5
                       D.    No Use of Public Comment or Citizens' Forum for Campaigns. No
                   6         person may use public comment or Citizens' Forum for the purpose of
                             assisting a campaign for election of any person to any office or for the
                   7
                             promotion of or opposition to any ballot proposition. Further, any direct
                   8         mention of a candidate's candidacy or a ballot proposition shall constitute
                             grounds for immediate suspension of such person's right to speak at that
                   9         Council meeting.

                  10   E.    No Use of Public Comment or Citizens' Forum for Advertising. No
                             person addressing the Council may use Public Comment or Citizens'
                  11
                             Forum for the purpose of advertising. Advertising is defined as
                  12         "promoting by making known, proclaiming publicly, drawing attention to, or
                             making conspicuous any item, product, service, or thing, for profit or
                  13         otherwise." This does not prevent or preclude any person addressing the
                             Council from expressing his or her views or opinions on matters over
                  14         which the Council has jurisdiction. Also, this does not prohibit individuals
                             or organizations from promoting public events or causes through public
                  15
                             requests for proclamations and presentations as provided in Subsections
                  16         9 and 10 below.

                  17   F.    Transgression. The presiding officer shall retain authority to determine
                             whether a speaker's remarks fail to comply with these Rules or exceed the
                  18         scope of the designated forum, and the presiding officer shall have the
                             right to suspend such person's right to speak, subject to the Council's right
                  19
                             to overrule such decision.
                  20

                  21

                  22

                  23

                  24

                  25

                  26

                                                                -4-
                       Res12813.doc-EAPllad


LEG 004 (11/89)
                                                                                                                  CITY CLERK USE ONLY



   Tacoma
                                        REQUEST FOR Ir~lj
                                                      I"""!'
                                 D ORDINANCE [gJ RESOLUTION
                                                             ,"
                                                                                f)                ,Request#:     t___
                                                                                                  Ord.lRes. #: .....
                                                                                                                                1_2_8_1_3_--I
                                                                                                                                   1.
                                                                                                                    _--=-3..;:;:;8..... .7-=4t--.. . .

1. DATE' December 15,2010
                                                                          eLI v (J
2. SPONSORED By: COUNCILMEMBER(S) Council Member Marty campbell: c'ollncil Member Joe Lonergan

   3a. REQUESTING                                          4a. CONTACT (for questions):          PHONE:
       DEPARTMENT!DIVISION!PROGRAM                            Cindy DeGrosse                     (253) 594-7848
         Legislative
   3b. "Do PASS" FROM
        DYes                                               4b. Person Presenting:                PHONE:
        DNo                                                   Marty Campbell                     (253) 591-5100
        [gJ To Committee as information only
        D Did not go before a Committee
   3c. DID THIS ITEM GO BEFORE THE
       PUBLIC UTILITY BOARD?                               4c. ATTORNEY: Elizabeth Pauli         PHONE:
                                                                                                 (253) 594-7848
        D Yes, on
        [gJ Not required                                                                                   ...
              N/A                              . TV   ••
                                                               N/A
            Department Director/pL!1!             wmon       Budget Officer/Finance Director

   5. REQUESTED COUNCIL DATE: January 4,2011
         (If a specific council meeting date is required, explain why; i.e., grant application deadline, contract
         expiration date, required contract execution date, public notice or hearing required, etc.)

   6. SUMMARY AGENDA TITLE: (A concise sentence, as it will appear on the Council agenda.)
         Amending the Rules of Procedure of the Council of the City of Tacoma: Rule 9-Public Comment/Public
         Forum, Section C, Citizen's Forum-Second Tuesday.


   7. BACKGROUND INFORMATION/GENERAL DISCUSSION: (Why is this request necessary? Are there legal
         requirements? What are the viable alternatives? Who has been involved in the process?)
        At the December 7,2010 Committee of the Whole meeting, the Council discussed some potential
        amendments relating to which Council meetings Citizen's Forum should be held at. It was recommended
        in order to be more consistent and transparent, that Citizen's Forum should be moved to the second
        Tuesday of the month since some of the first Tuesday Council meetings are canceled throughout the
        year due to various holidays.

         As provided in Rule 8.C of the Rules of Procedure of the Council of the City of Tacoma, a resolution
         amending the Council Rules requires two readings.

   8. LIST ALL MATERIAL AVAILABLE AS BACKUP INFORMATION FOR THE REQUEST AND INDICATE WHERE FILED:
                             Source Documents/Backup Material                             Location of Document
                   Rules of Procedure of the Council of the City                          City Clerk's Office
                   of Tacoma




cotclerk \forms \ ReqllestReso/lltioIlOrdillallce.doc                                                      Office of the Cihj Clerk (03/23/2009)
REQUEST (CONT)                                                                                             Request#:
                                                                                                           Ord/Res #:
                                                                                                                        I
                                                                                                                        CITY CLERK USE ONLY

                                                                                                                                      12813
                                                                                                                                  3 8 1 74
                                                                                                                                                        I
   9. WHICH OF THE CITY'S STRATEGIC GOALS DOES THIS ITEM SUPPORT? (CHECK THE GOAL THAT BEST ApPLIES)
                                                A. D A SAFE, CLEAN AND ATTRACTIVE COMMUNITY
                                                B. D         A DIVERSE, PRODUCTIVE AND SUSTAINABLE ECONOMY
                                                C.   cgJ     A HIGH-PERFORMING, OPEN AND ENGAGED GOVERNMENT


 10. IF THIS CONTRACT IS FOR AN AMOUNT OF $200,000 OR LESS, EXPLAIN WHY IT NEEDS LEGISLATIVE APPROVAL:
         [Click Here and Type or Press Delete to Clear]

 11. FINANCIAL IMPACT:                               D       EXPENDITURE         D   REVENUE


                                                A.   cgJ     No IMPACT (NO FISCAL NOTE)

                                                B. D         YES, OVER $100,000, Fiscal Note Attached
                                                C. D         YES, UNDER $100,000, (NO FISCAL NOTE)
                                                             Provide funding source information below:

         FUNDING SOURCE: (Enter amount of funding from each source)
           Fund Number & Name:                           State $           City $              Other $              Total Amount


            If an expenditure, is it budgeted?                       DYes      D     No   Where? Cost Center:
                                                                                                         Acct #:




cote/erk \forlll S \ ReqllestResoill tio1l0 rdillullce.doc                                                         Office of tile CihJ Clerk (03/23/2009)
                       Req.#12825


                                                 ORDINANCE NO.                    27965
                   1
                       AN ORDINANCE relating to the Compensation Plan; amending Section 1.12.355,
                   2        of the Tacoma Municipal Code; and declaring the effective date thereof to
                            implement rates of pay and compensation for employees represented by
                   3        the Tacoma Police Management Association, Local 26, I.U.P.A.

                   4             BE IT ORDAINED BY THE CITY OF TACOMA:
                   5
                                 Section 1. That Section 1.12.355 of the Tacoma Municipal Code is
                   6
                       hereby amended, retroactive to January 1, 2011, to read as follows:
                   7
                        Code        Job Title                    1         2       3
                   8    4206         Police Captain            a8,.94     ~
                        4205         Police Lieutenant         ~          ~
                   9
                        Code         Job Title                   1          2      3
                  10
                        4206         Police CClptain           59.53      62.51
                  11    4205         Police Lieutenant         51.76      54.35

                  12             Section 2. That Section 1 of this ordinance is effective retroactive to
                  13
                       January 1, 2011.
                  14
                       Passed
                  15

                  16
                                                                        Mayor
                  17
                       Attest:
                  18

                  19   City Clerk
                  20

                  21   Approved as to form:
                                                         ,
                  22

                  23
                        ~f2        71A .A.d~ JlA.....
                       Detyl City Attorney
                  24

                  25

                  26
                                                                                                           ".~
                                                                                                           .1.
                                                                                                                 5
                       Ord12825.doc-CAC/lad


LEG 004 (11/89)
                                                                                                                                                 CITY CLERK USE ONLY


                                             REQUEST FOR.   ..                                                                                         l~~
                                                                                                                                    ~equest #: It----""'ii\ 2)7r'I1~Y---I
                                    [8J ORDINANCE D RESOLUTION                                                                    O~d'/Res. #: ..._ _2~_9_5_---.II

1. DATE: December 23, 2010
                                                                                              f fi         "   f   i
                                                                                                                            ;j   ! l'i
2. SPONSORED By: COUNCILMEMBER(S) N/A (If no sponsor, enter'''N/A''y

   3a. REQUESTING                                                     4a. CONTACT (for questions):                                PHONE:
       DEPARTMENTIDIVISION/PROGRAM                                         Karen Short, Senior Human                              591-5424
       Human Resources Department                                          Resources Analyst
   3b. "Do PASS" FROM [Com mittee Name]
         DYes                                                         4b. Person Presenting:                                      PHONE:
         DNo                                                              Joy St. Germain, Human                                  591-2060
         D To Committee as information only                                Resources Director
         [8J Did not go before a Committee
   3c. DID THIS ITEM GO BEFORE THE
                                                                      4c. ATTORNEY:                                               PHONE:
       PUBLIC UTILITY BOARD?
                                                                           Cheryl Comer                                           591-5074
       D Yes, on [Date]
                                                                           Deputy City Attorney
         [8J Not required

    ;~&n~.~
     e
   ~\)
       en rrec or
          ,v.
   5. REQUESTED COUNCIL DATE. January 4, 2011
                                                             6ft'"       Bud!Yet
                                                                                  "
                                                                                      .ee!.
                                                                                               /
                                                                                                   IlI'   inance Director                :t~£:::             .-
         (If a specific council meeting date is required, explain why; i.e., grant application deadline, contract expiration date, required contract execution date, public
         notice or hearing required, etc.)

   6. SUMMARY AGENDA TITLE: (A concise sentence, as it will appear on the Council agenda.)
         Amending Chapter 1.12. of the Tacoma Municipal Code to implement rates of pay and compensation,
         for employees represented by the Tacoma Police Management Association, Local 26, I,U.P.A.
   7. BACKGROUND INFORMATION/GENERAL DISCUSSION: (Why is this request necessary? Are there legal
      requirements? What are the viable alternatives? Who has been involved in the process?)
         This ordinance corrects pay rates for employees represented by the Tacoma Police Management
         Association, Local 26, to provide a 1 percent pay increase per the terms of the collective bargaining
         agreement, effective January 1, 2011. Pay rates originally included in Ordinance 27962, adopted
         December 14, 2010, were not correct and did not provide the increase.
   S. LIST ALL MATERIAL AVAILABLE AS BACKUP INFORMATION FOR THE REQUEST AND INDICATE WHERE FILED:
                                Source DocumentsiBackup Material                                                       Location of Document
                     Collective Bargaining Agreement                                                      City Clerk's Office
                     Disclosure Memo                                                                      City Clerk's Office


   9. WHICH OF THE CITY'S STRATEGIC GOALS DOES THIS ITEM SUPPORT? (CHECK THE GoAL THAT BEST ApPLIES)
                                                A.   D A SAFE, CLEAN AND ATTRACTIVE COMMUNITY
                                                B.   D A DIVERSE, PRODUCTIVE AND SUSTAINABLE ECONOMY
                                                C.   [8J     A HIGH-PERFORMING, OPEN AND ENGAGED GOVERNMENT




                                                                                                                                                                              6
cotc/erk \forlll 5 \ RequestReso/utioll Ordi IlIJ1lce .doc                                                                                 Office of tile City Clerk (03/23/2009)
                                                                                                                 CITY CLERK USE ONLY
REQUEST (CONT)
                                                                                                    Request #:   I I ?~ I
                                                                                                    Ord/Res #: ...._ _ _ _ _ _ _.....


 10. IF THIS CONTRACT IS FOR AN AMOUNT OF $200,000 OR LESS, EXPLAIN WHY IT NEEDS LEGISLATIVE APPROVAL:
 11. FINANCIAL IMPACT:                         t:8J   EXPENDITURE         0   REVENUE


                                          A. 0        No IMPACT (NO FISCAL NOTE)
                                          B. t:8J     YES, OVER $100,000, Fiscal Notes Attached
                                          C. 0        YES, UNDER $100,000, (NO FISCAL NOTE)
                                                      Provide funding source information below:

        FUNDING SOURCE: (Enter amount offunding from each source)
          Fund Number & Name:                     State $           City $              Other $            Total Amount


           If an expenditure, is it budgeted?                 0   Yes   0     No   Where? Cost Center:
                                                                                                  Acct#:




          7
cotc/erk\forms\ ReqllestResollttiollOrdillmlce.doc                                                         Office of tile City Clerk (03;23;2009)
                                                                                27965
                                                                                 Memorandum
TO:            Eric Anderson
               City Manager

FROM:          JoyM. St. Gennain ~ 4·;J;J.vvw.,~
               Human Resources Di~~

SUBJECT:       Ordinance Disclosure

DATE:          December 27, 2010

On the agenda for City Council action on January 4,2011, will be an ordinance to amend the
Compensation Plan. This memorandum discloses the contents of that ordinance pursuant to
Section 1.12.970 of the Tacoma Municipal Code.

Section 1: Amends Section 1.12.355 to implement the 2011 wage provisions of the collective
bargaining agreement between the City of Tacoma and the Tacoma Police Management Association,
Loca126, IUPA. The pay rates contained in Ordinance 27962, adopted December 14, 2010, were
not correct. This ordinance provides for the one percent increase effective January 1, 2011, per the
tenns of the collective bargaining agreement.

Section 2: Provides for the effective date.