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       Newsletter of the North West Division                    No 9, winter 2004

  INSIDE                                                         Page number
  Editorial                                                      1
  Portfolio workshop                                             2
  CDG National Council                                           2
  Report from JIBS user group                                    4
  Cilip/online award winner                                      5
  Committee Members                                              6

Jo Harwood

Welcome to the latest edition of KNoWledge. Whilst the committee have been recently
been active planning events and recruiting members, congratulations go to one member,
events officer Karen Crook, who has just been presented with the cilip/online information
personal development award. Read her submission on page 5.
Extended reports and news can be found on the CDG NW pages on the CILIP web site.

We are delighted to say we have been able to recruit a new member to fill a vital role on
the committee – that of treasurer, thus releasing the pressure on our chair person,
however we would still welcome new blood to the committee especially anyone from “up
north” ie Cumbria.

Karen Peters is the new treasurer for the Career Development Group North West. Karen
has recently completed the MA in Library and Information Management at Manchester
Metropolitan University and is now Assistant Librarian at MMU in Art & Design and in
Library Support Services. She is also a newly registered Chartership candidate.

Representatives from the CDG NW committee attended the cilip road shows at both
Manchester Metropolitan University and Liverpool John Moores, where Michael Martin
from cilip spoke to students on related information courses at both universities.
The first part of the afternoon involved an informative talk based around the support and
services cilip can offer to library and information professionals, and the number of interest
groups that are available.

Representatives of various cilip groups then addressed the students to explain how they
could contribute by becoming cilip members, and participating on relevant committees.

                      CDG National Council, Nov 22nd 2004
The formal date for the council was the 22nd, however I believe it started the night before
when National Council Members and Divisional Representatives met at the hotel. As this
was my first time at the National Council this was a great opportunity to meet people
before the formal Council the next day. The North Eastern Representative was confused
why there was another Geordie in the room, until I explained that I was the North West

Unlike the summer Council which stretches over two days, the Winter Council is a one day
event. It consists of a one day committee meeting, with the National Council members
giving their reports, Divisional Representatives were welcomed to contribute. The Council
was well attended, with most Divisions represented.

Many issues were discussed at the Council, some you may be interested in are-

A few weeks ago we all received a voting form for the re-structuring of the CILIP
subscription. CILIP was not going to put this issue to a vote until the CDG raised this an
issue in CILIP’s last AGM, the CDG see this as a great triumph

If any you have been to any of our events and joined in raffles or any other money raising
events you will be happy to know that the money has gone to a good cause. The Soweto
Project has been sending money to a school in Soweto that has never owned a book, the
school sent the Council a scrap book of photos of the children using the books they had
bought with the money. There was a great sense of pride that the money had actually
made a difference.

I am sure we are now all aware of the new Framework of Qualifications which will be
implemented in the New Year. CILIP is hosting road shows to promote and clarify the new

Attending the Council was a great opportunity to meet people from around the country and
many different sectors. It was great for Networking and promoting the good work of the
North West Division.

Katherine Bell

                                   Portfolios for Life
When I recently registered as a Chartership candidate, I was apprehensive about what
appeared to be the rather daunting task of putting a portfolio together. As a newly
qualified librarian, I was uncertain as to what exactly I was expected to produce in this
portfolio of my professional development.

I attended the Portfolio Workshop, organised by the CDG North West, which addressed
these concerns by focusing on the requirements for portfolios and practical approaches for
putting one together. The event was well attended and extremely well received, as it
provided useful information for people at all stages on their route to Chartership.

The day began with a presentation entitled Powerful Portfolios by Alan Brine, Library
Systems and IT Manager of De Montfort University and Michael Martin, Advisor in the
Careers and Qualifications Department at CILIP. Their talk covered information about why
we need portfolios – to gather and present evidence of our professional work and to aid in
the evaluation of and reflection on our career development. They emphasised the need to
not only provide evidence to prove our training, learning and experience to meet the CILIP
criteria, but also to evaluate the evidence in an analytical way.

The speakers also focused on practical details about what portfolios should contain and
how they should be organised, and provided helpful hints on how to make the process
easier. The key message was to keep everything, record everything, and then be brutally
selective when deciding what to include in the actual portfolio.

The morning also
included a group session
where we had the
chance to discuss with
other workshop
participants what kinds of
evidence we would
provide to meet specific
criteria. This was a really
helpful exercise as
sharing suggestions with
others gave me a clearer
idea of what sort of
evidence I could use in
my own portfolio.

The afternoon was a more informal session where we found out more about the
practicalities of putting a portfolio together. Shan Anis spoke about her role as a
Registration Liaison Officer (RLO) to advise and support Chartership candidates. Her
message was that there is always plenty of help and advice available while you are
working on your portfolio, either from her or from mentors.

Michael Martin spoke on CILIP regulations for portfolios and demystified the requirements
for portfolios under CILIP’s new framework for qualifications.

Later, Carol Wurcbacher, Karen Crook and Jo Harwood, all of whom Chartered within the
last couple of years, spoke on their experiences of producing a portfolio for the first time.
They gave practical advice on recordkeeping, organising the portfolio and writing up the
report based on what worked well for them.

The day ended with a chance to see several examples of portfolios, talk with the speakers
and ask questions.

After attending the workshop, putting a portfolio together now seems a lot more achievable
– as long as you leave yourself plenty of time to organise the material and work on it on a
regular basis. It really is just a matter of using your information management skills and
your best professional judgement.

                                                                                 Karen Peters

               JIBS ('JIsc (assisted) Bibliographic dataserviceS) User Group –
                Workshop: Walk in Users – extending access to non-traditional users.
                       25 November 2004, Manchester Metropolitan University.
                     Chair: Frances Boyle – Chair of JIBS – University of Oxford.

    The following is an excerpt from a report on the workshop, for the full report please go to
         HTU                                                                   UTH

I was fortunate enough to have the opportunity to attend this workshop as a replacement
for a colleague who was unable to attend. The objective of the half day workshop was to
bring together librarians from UK institutions (all seemed to be from higher education) to
provide a forum for sharing experience of extending access to non-traditional users to
subscription-controlled and licence-controlled electronic resources. Non-traditional users
include members of the public, and students, researchers and scholars from both UK and
international higher education institutions.

    Increasingly, academic libraries are buying resources only in electronic form and these
    resources are usually controlled by licences which govern (amongst other things) who can
    and cannot have access to the product and how this can be achieved. A single academic
    library of any size will have many hundreds and possibly thousands of these licences to
    understand and administer. One area where there has been much confusion is how walk-
    in access by non-traditional users is governed by these licences. Some licences are open
    to interpretation and misinterpretation too.

    But beyond the mechanics of whether access can be given; there is still much debate as to
    whether access should be given to non-traditional users. The debate centres round
    technical issues, around the need to give service and resource priority to members of the
    institution, around network security, and financial and administrative implications etc.

Various speakers shared their experience before all attendees were invited to contribute to
a general discussion.
Discussion Points that arose:
- There is a potential conflict between supporting paying users and traditional members of
the university (e.g. staff, researchers and students etc.), and the need to:
      Play an active role in the local community (e.g. be open to users from sixth form
colleges and members of the public).
      Co-operate within the wider UK education community (expanding the SCONUL and
UK Libraries Plus schemes).
      Be a top international research institutional offering a comprehensive range of
services to visiting scholars and researchers.

    - The challenge of dealing with the same product but with different licences for different

    - It is not just electronic books, journals and databases that are covered by licences. Many
    institutions were concerned about the legality of making other products available too – for
    example the Microsoft Office suite of products is also controlled by strict licence.

- Final comment – although most people attending agreed that giving access to both the
U                      U

networked resources and full software applications (where possible) was the ideal, few
institutions have gone beyond giving walk-in access to electronic journals and some

databases. Problems of existing pressure on available computing resources, network
security concerns, administration difficulties, licences, technical difficulties, cost, etc. were
all mentioned as reasons why not. However, most attendees recognised that non-
traditional users did want fuller access and that this issue would need to be revisited.

                                                                                 Helen McEvoy

                            Energising your career with MCLIP

Once I had decided that I wanted to work in a library environment, I started looking for a
suitable vacancy. I was successful in getting a job as a library assistant in a local branch
library. This experience prompted me to find out how to become a qualified librarian. I
quickly decided on a logical route, with Chartership as the goal. That was just over five
years ago, and since then I have been on a journey of natural progressions: a graduate
traineeship, then a masters degree, followed by registration training and Chartership. Each
stage provided its own challenges to overcome, particularly chartering under the 2002
regulations, as I had never produced a portfolio before.

I began working for my present employer as a library assistant, whilst studying for my LIS
qualification. I then followed their Route A programme, working as a librarian. Achieving
chartered status in June has already proved to be very important to my career. Being
chartered meant that I was eligible to apply for my current position, within the same
organisation, when the vacancy arose only a month later. Chartership also gave me the
confidence and self-belief to apply, and demonstrated a degree of professional maturity to
my employers. The position means I get a wider perspective of the organisation, and the
internal and external factors affecting a public library service. I am directly involved in
policy and strategic decisions, and get an overview of management issues, working
closely with senior service managers. Thanks to the Chartership process, I have the
confidence and ability to form and express opinions, knowing they will be considered
seriously by my colleagues. I will even be responsible for delivering one of the modules for
the Route A programme that I followed earlier, concerning performance indicators.

The journey to Chartership has been one of both personal and professional discovery.
Initially, I did not fully appreciate the skills and knowledge that the events I attended, and
activities I took part in, to satisfy the criteria of the Route A programme were equipping me
with. I certainly did not realise that they would feature in the development of my career so
soon. An activity I initially got involved with in an attempt to improve my portfolio
unexpectedly led to other interests and skills, not to mention the networking benefits. As
events officer for the CILIP Career Development Group North West Division I have
developed skills in organising and presenting events and meetings; skills I now use at
work. Involvements outside work often complement the requirements of my job.

Chartership has encouraged me to take on new challenges, and taught me the value of
keeping an up to date portfolio. I do not think I have reached the end of the journey yet, but
I am proud of my achievements so far. Chartership, in addition to demonstrating to others
that I am professional, helps me to feel professional, and has definitely energised my

                                                         Karen Crook BA(Hons), MA, MCLIP

                                  CAREER DEVELOPMENT GROUP
                                     NORTH WEST DIVISION
                                       COMMITTEE 2004

CHAIR                                           Carol Wurcbacher
Helen McEvoy                                    44 Candia Tower
Assistant Librarian (Health Sciences)           Jason Street
John Rylands University Library of Manchester   LIVERPOOL
Oxford Rd                                       L5 5EA
M13 9PP
Tel 0161 275 8730                               REGISTRATION LIAISON                          Shân Annis
                                                Assistant Director (CPD)
SECRETARY & PUBLICATIONS/PROMOTION              Health Care Libraries Unit
Katherine Bell                                  NHS NW Health Care Libraries Unit
Manchester Metropolitan University              North West Centre For Learning and Skills                    Ground Floor,
                                                Brew House, Wilderspool Park
TREASURER                                       Greenhalls Avenue
Karen Peters                                    WARRINGTON                               WA4 6HL
                                                Tel: 01925 644400
EVENTS (EDUC/MEETINGS)                
Karen Crook
22 Henshall Road                                NEWSLETTER
Bollington                                      Jo Harwood
MACCLESFIELD                                    Broughton Business and Enterprise College
SK10 5HX                                        (BBEC)                        Woodplumpton Lane
STUDENT REP (MMU)                               Preston
Debbie Weatherston                              PR35JJ
Manchester Metropolitan University              Tel: 01772 863849                

STUDENT REP (JMU)                      vacant

Other committee members: Philip Booton

Forthcoming Events

Deep web date tbc

Social visit to Cains Brewery Liverpool
Tuesday February 1st 2005 6.30pm, cost £3.75 inc buffet and pint!

Thanks to all the contributors to this issue: Katherine Bell, Karen Crook, Jo Harwood,
Helen McEvoy, Karen Peters.