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					   Job Description for the position of Office Manager
                   (Maternity Cover)




Purpose of Job:

To ensure that appropriate HR policies are in place, and are operating
effectively and for the smooth running of the office through facilities
management and administrative duties, enabling the Trust to deliver on its
mission to improve the lives and outcomes of children in care.



Reporting to:             Director of Finance and Resources

Key Responsibility:

      HR

Proactively reviewing, proposing and implementing changes to Trust policies
and updating the staff handbook in line with legislative changes and best
practice.
Providing a reference point for advice and information on staffing issues
Dealing with all aspects of payroll processing, including starters, leavers
weekly and monthly staff, Inland Revenue returns and payments
Inputting information onto payroll/pension journal spreadsheet
Overseeing staff pensions
Co-ordinating recruitment and providing support at interviews where
necessary.
Co-ordinating with the staff induction process and annual staff reviews
Ensuring all staff are CRB checked in line with Trust child protection policy.
Responsibility for all HR administration including maintaining personnel files
and records for all staff, volunteers, Trustees and advisors, booking training
requests and temporary staff cover.
Developing good relationships across the Trust
Liaising with Chief Executive/Director of Finance and Resources on all
personnel issues

      Finance support

Providing the main liaison point for the outsourced finance function
Co-ordination and distribution to budget holders of purchase invoices for
authorisation
Arranging cheque and BACS runs, signing and sending out of cheques
Issuing and reconciling petty cash

March 2003                                       The Who Cares? Trust 1010518
Maintaining bank files
Processing and banking incoming cheques
Reconciling the credit card
Liaising and assisting Director of Finance and Resources.
Coding weekly bank statement

     General Administration and Office Management

Maintaining the office equipment, stationery stocks & kitchen supplies
Planning and managing office processes and helping oversee the working
environment of the Trust
Liaising with landlords on all aspects of the smooth running of the
establishment
Liaising with cleaning company to ensure office is kept clean & tidy
Dealing with and overseeing office maintenance contractors
 Responsible for good office procedures and support where needed
Contributing in all ways to the smooth running of the Trust
Undertaking ad hoc tasks at the requests of Managers, Directors and Chief
Executive where in line with the main purpose of the role.




March 2003                                       The Who Cares? Trust 1010518

				
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