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Commencement 2010 - IUPUI Registrar

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					                                        IUPUI
                                  COMMENCEMENT 2010


IUPUI
A change is occurring at IUPUI in that the Diploma Covers (both IU and Purdue) will be handed
out to the graduates as each walks across their respective school platform at the main
commencement ceremony. For the past two years, IUPUI has given a print to the graduates but
as of 2010 commencement, that print will be replaced by distributing the diploma covers at the
main commencement ceremony.

          The Professional School Ceremonies (Law, Med, Dent) that occur on Saturday will
           continue as usual (diplomas/diploma covers will be passed out for Med/Dent;
           programs will be passed out for Law).
          Other School Ceremonies will change in that diploma covers will no longer be
           distributed there.


PRE-COMMENCEMENT PLANNING

1. Diploma Covers
    Diploma covers will be delivered to the IUPUI Registrars office as always
    Weekend of Commencement (either Thursday or Friday) IUPUI Alumni Relations will
       pick up the diplomas covers to be delivered to the Convention Center.
    Diploma covers will be stored at the main stage of the Convention Center

2. Saturday Professional School Ceremonies
   The following items will be transported by Alumni Relations to the Convention Center when
   they transport the red diploma covers as long as the items are at the Office of the Registrar
   by the Thursday of commencement weekend.

   School of Medicine (Saturday)
   Diplomas in tubes and miscellaneous items                                      1 Cart

   School of Dentistry (Saturday)
   Diplomas and empty tubes for Dentistry to distribute                           8 Boxes

   School of Law (Saturday)
   Programs                                                                       8 Boxes

   2010 Change:
    Med, Dent, Law officials will need to get their items to the Registrar prior to the Thursday
      before Commencement weekend. Work with Tom May and Karen Looper in the
      Registrar’s Office.
    Alumni Relations will transport these items to the Convention Center along with the main
      ceremony diploma covers.
         o Alumni Relations will deliver Med and Dent diplomas/covers to the room adjacent
             to Sagamore Ballroom. Alumni Relations will work with Med and Dent to assure
             that the documents are available at the school ceremony rooms.
         o Alumni Relations will deliver Law programs to room adjacent to Sagamore
             Ballroom. Law should make arrangements to get programs prior to ceremony.
3. Sunday School Ceremonies
   The following items will be transported by Alumni Relations to the Convention Center when
   they transport the red diploma covers as long as the items are at the Office of the Registrar
   by the Thursday of commencement weekend.

    School of Public and Environmental Affairs
    Banner, Gifts and miscellaneous                                                 9 Items

    School of Education
    Gifts for students                                                              3 Boxes

    School of Engineering and Technology
    Gifts for students                                                              4 Boxes

    School of Liberal Arts
    Programs and miscellaneous                                                      7 Boxes

    2010 Change:
     School officials will need to get their items to the Registrar prior to the Thursday of
       Commencement weekend. Work with Tom May and Karen Looper in the Registrar’s
       Office.
     Alumni Relations will transport items to Convention Center along with diploma covers
       and Registrar carts.
     Registrar representative (Karen Looper) will drive to the Convention Center to be sure
       school items and Registrar carts are delivered to the secure room in the Convention
       Center directly behind the Alumni Relations Information Desk receptionist (Rm 111).
     Karen will sign for key to the room and give key to Sharon Holland who will assure it gets
       to the Alumni Relations Information Desk in the center lobby.
        School officials whose materials have been transported will be responsible for getting
           and transporting their materials from the secure room to the appropriate room for
           their school ceremonies, stopping by the Alumni Relations Information Desk to get
           the key. They will need to return any carts used to the secure room.
        Schools will be responsible for “taking home” anything leftover from their ceremony.
        Mary Beth Myers and Stella Anderson will be at the commencement ceremonies as
           Marshalls. When not needed for other Marshall duties, Mary Beth and Stella will be
           in the secure Registrar room to assist school officials in getting their items to prepare
           their school ceremony.

MAIN COMMENCEMENT CEREMONY CHANGES

o   CARDS: In the robing area on Commencement Sunday, all graduates will be assisted by
    the Marshalls to complete a card with their Name and graduating school.
        o Red cards = IU degree; Yellow cards = Purdue degree
o   As graduate walks across the appropriate school platform (which will be set up in front of the
    large commencement stage just as in prior years when prints were distributed), they will
    hand card to a Marshall and the graduate will receive the appropriate diploma cover from
    their Dean or other designated official.
o   Cards provided by graduates at as they walk across the platform will be collected.
POST COMMENCEMENT

o   Remaining diploma covers will be transported by the IUPUI commencement group back to
    the IUPUI Registrar after commencement.
o   After Commencement weekend, Alumni Relations will separate and count the cards.
    o A spreadsheet will be sent to the IUPUI Office of the Registrar indicating the number of
        diploma covers that were distributed at commencement for each school.
    o Based on that quantity, it will be clear the number of diploma covers yet to be distributed
        to each school for further distribution (# of graduates minus # of covers distributed).
    o The actual cards will be delivered from the IUPUI Commencement group to the
        academic units so they know which of their graduates attended commencement and
        already received covers.
    o Registrar will work with academic units to deliver appropriate number of remaining
        diploma covers to the school.
    o Schools may distribute those remaining covers to their graduates as the school sees fit
        (this includes the August and December graduates who have the choice of walking in
        the May commencement). Schools will receive all diploma covers to which they are
        entitled to cover all of their graduates.



                     From Alumni Association Website
                                 Commencement 2010
                                      General Information

Saturday, May 8: The Schools of Medicine, Dentistry, and Law-Indianapolis will hold recognition programs
as follows: Medicine, 12 Noon; Dentistry, 3:00 p.m., and Law-Indianapolis, 4:00 p.m.

Sunday, May 9: two University Commencement ceremonies will be held in Halls A-B-C of the Convention
Center.

The morning ceremony will begin at 11:30 a.m. and will include the Schools of Dentistry, Education, Health
and Rehabilitation Sciences, Informatics, Law-Indianapolis, Medicine, Nursing, Physical Education and
Tourism Management, Public and Environmental Affairs, Social Work, and the University Graduate School.

               The Kelley School of Business graduate program will hold its recognition program on
                Sunday immediately following the 11:30 a.m. University Commencement ceremony.
               All other schools will hold recognition programs immediately following their respective
                University ceremonies on Sunday.

The afternoon ceremony will begin at 3:30 p.m. and will include the Kelley School of Business, Continuing
Studies, Engineering and Technology, Herron School of Art and Design, Journalism, Liberal Arts, Library and
Information Science, and the School of Science.

        All other schools will hold recognition programs immediately following their respective University
        ceremonies on Sunday.

				
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