EVVRS Training - NJDOE Homeroom by yaofenji


									EVVRS Training
February 2008
   EVVRS Background
   Summary of Changes
   USCO
   Accessing the EVVRS
   Data Entry and Modification
   Scenario Exercises
   Annual District Report
   Public Access
Why the EVVRS?
Implementing the Law
Public School Safety Law 18A:17-46
  “Any school employee observing or having
  direct knowledge from a participant or victim
  of an act of violence shall, in accordance with
  standards established by the commissioner,
  file a report describing the incident to the
  school principal in a manner prescribed by the
Why the EVVRS?
Reporting Other Suspensions
  In order to report to the federal government
  on the removal from the normal instructional
  setting of students with disabilities, the
  EVVRS is also used when a student with a
  disability is suspended for reasons other than
  violence, vandalism, weapons and substance
  abuse. (Examples in Appendix B, User Manual)
EVVRS Data – What happens to it?
   Every year, the N.J. Commissioner of
    Education uses EVVRS data to report to the
    N.J. Legislature on violence, vandalism, and
    substance abuse in N.J. public schools.
   The NJDOE uses the data to report to the U.S.
    Department of Education on public school
    safety and the suspension of students with
EVVRS Data – What happens to it?
   Districts are legally bound to hold an annual
    public hearing at which information about
    district incidents of violence and vandalism is
       Recommended documents for the hearing are:
           Annual District Report (required)
           Incident Listing
           Incident Category Summary
Summary of Changes to the EVVRS
   Incident Header Changes
     School Entrance was added to Location.

       The definition of Bias was broadened.
       Gang Related was added to the header and
        can apply to any incident. Check Yes if
        gang related.
 Bias means that an incident is reasonably
 perceived as motivated by any actual or
 perceived characteristic, such as race, color,
 religion, ancestry, national origin, gender,
 sexual orientation, gender identity and
 expression, a mental, physical, or sensory
 disability, or any other distinguishing
   Bias can play a role in any EVVRS-defined

   The EVVRS does not distinguish who
    exhibits bias, only that bias is associated with
    the incident as a whole.
   To determine whether bias played a role,
    consider if there was:
       Admission by the perpetrator of bias motivation.
       Obvious signs of bias – such as utterance of racial
        epithets or use of hate graffiti.
       A victim expressing that bias motives were
       A history of bias incidents among the involved
Gang Related

 Select “Yes” if there is confirmation from a
 law enforcement official, the victim, or the
 offender that the incident is gang related.
Off-Site Program
   When you select Off-Site Program from the
    location menu you must enter a name in the
    Incident Description field.

   It must be entered the same way each time.
Enter the name of the off-site
        program here.
Summary of Changes to the EVVRS
   Incident Detail Changes
       Gang/Group Fight has been removed. You can
        select Fight and Gang Related.
       Threat is no longer a separate category. It has
        been added to Harassment, Intimidation,
       Terroristic Threat has been changed to Criminal
        Threat and the definition has been revised.
       Unauthorized Over the Counter Drugs has been
        added to Substance Type.
Summary of Changes to the EVVRS
    Incident Detail Changes Continued
        Air Gun, Pellet Gun, and BB Gun category
         has been moved to Other Weapon Type.
         (Don’t count under policy of automatic one-
         year removal for firearm offense.)
        Toy Gun has been removed from Other
         Weapon Type and is no longer reported on the
Summary of Changes to the EVVRS
    Additions to Offender Information
        Medical Treatment provided for bodily injury.
        Grade (Select Un-Graded for a student with a
         disability who does not have a grade-level
                                    NEW 2007-
User Manual
   The latest version of the EVVRS User
    Manual reflects significant changes and will
    help you use the EVVRS.
   It is available through the Homeroom in Word
    and HTML formats.
   The User Manual contains bookmarks
    (similar to hyperlinks) that will move you
    directly to a specific section of the manual.
Unsafe School Choice Option
   Students have the option to transfer to another
    school in their district if:
       Their school is Persistently Dangerous*, or
       They are the Victim of a Violent Criminal
         A referral is made to law enforcement.

         The offense is among those listed in Appendix
            C of the User Manual.
        * Fights are not included in calculation.
   The EVVRS Welcome Page
   Entering Data
   Modifying Data
   Printing Reports
   Verifying Data of the Annual District Report
Accessing the EVVRS
Do not use ‘w w w.’ Use the following address:

If you became an EVVRS user midway through the year, please check Notices for
important updates and information that you may have missed.
Data Entry
EVVRS Data Entry Overview
   The DOE recommends entering incident data
    monthly or at a minimum, 3 times a year:

       July-December, in January
       January-March, in April
       April-June, end of June.
What Districts Must Report
   An incident that takes place on school
    grounds, at a school-sponsored event or on a
    school bus.
   Student behavior that meets one of the
    incident definitions.
   The offender must be cognitively and
    developmentally mature enough to understand
    the consequences of his/her actions.
In-District Reporting v. EVVRS Reporting
  A district board of education’s Code of
  Student Conduct may specify consequences
  for behaviors other than EVVRS-defined
  offenses and the school may wish to collect
  data on these. However, these incidents
  should not be reported using the EVVRS
  unless the consequence is the suspension of a
  student with disabilities.
Some Examples of What Not to Report
on the EVVRS as a VV-SA Incident:
   A minor push or scuffle.
   A threat lacking true intent or verbal attacks
    that are not threats.
   A suicide threat.
   The lighting of a match.
   Possession of a toy gun.
   A shouting match between students.
   A fight between students at a bus stop.
Two Categories of Incidents
   VV-SA – An incident of violence, vandalism,
    weapons, or substance abuse involving any

   Other-Spec. Ed. – The suspension or
    removal of a student with a disability (of at
    least one full day) for any reason other than
    violence, vandalism, weapons, or substance
Other Incidents Involving Students
with Disabilities
   Districts must report, as specified by IDEA, all in-
    school suspensions of at least one full day in
    duration as well as all out-of-school short- and long-
    term suspensions for which a student with a
    disability is removed from his or her regular
   If the suspension resulted from an incident involving
    violence, vandalism, weapons or substance abuse,
    report the incident using the VV-SA button not the
    Other-Special Ed data entry button.
Program Provided Upon Disciplinary Action

                      If you select short-term suspension
                      to indicate an in-school suspension,
                      select in-school suspension from the
                      Program Provided drop-down list
Who Enters Data?
   All staff members are responsible for reporting
    incidents to the principal or their designee.
   Assigning responsibility for entering EVVRS
    data is the district’s decision.
   To ensure integrity of EVVRS data, as few
    people as possible should be assigned this role.
   There can be one or more central users who
    report for all schools. Or there can be one or
    more users at each school. School users only see
    their school’s data.
Ensuring Accurate Reporting Requires:
   In-depth knowledge of incident definitions.
   In-service training (pg xv of User Manual).
   Reliance on staff who are experienced with
   Developing a “team” approach.
   Staying current by visiting the Welcome page
    regularly and checking e-mail for EVVRS
Reporting Tips
   There can be multiple offense categories in
    one incident report.
   Kidnapping, Bomb and Firearm Offense
    incidents require an entry in the Incident
    Description Field. The DOE recommends you
    enter a description for all incidents.
   The EVVRS reporting year ends June 30th.
    Incidents in the summer months should be
    reported in the fall of the following year.
One Incident Can Have Many
Offenders and/or Many Victims

To add, change or view data:
Searching for Records
          Always identify the school first.

  Your Search Results Page will display data entered through yesterday.
             Data entered today may be viewed tomorrow.

         Duplicate Incident Numbers?
   These are most likely not duplicates, as
  there is one listing of an incident for each
Click on Incident Number to:
   Add an offender record.

   Add a victim record.

   Change incident information.
Click on Offender Type to:
   Change an action.

   Change number of days.

   Change program provided.

   Delete an offender.
Click on Victim Type to:
   Delete a victim.

   Change Victim of Violent Criminal Offense
Click on Student ID to:
   Change student information such as:
       Name
       Gender
       Grade
       Race
       Student Disability Category
Can I change Student ID?
Can I change Offender Type?

     Delete the offender record
    and re-enter the information.
Can I delete an incident?

  Re-enter the information as a new
  incident, then e-mail the EVVRS
    to delete the original incident.
Can I change user information?
The User Maintenance page allows you to modify:
     Name
     Phone
     E-mail address
     Password

To establish a new user:
Request your District Web User Administrator to
create a new account. Then, delete the old user.
EVVRS Password Tips
   If you temporarily give your password to
    someone so they can enter data on your
    behalf, be sure to change it when you return.
   An account should be deleted by the Web
    User administrator if a user is no longer
    responsible for entering data.
   Scenario Exercises
    Would you report it over the EVVRS?
    If so, how would you report it, that is, what type of
     incident would it be?
    Could something like this occur in your school?

*The scenarios can be found in a separate document on the Welcome Page.
Scenario Tips
   The student behavior must meet one of the
    incident definitions.
   The decision to report an incident to the state
    is independent of the school’s disciplinary
   The offender must be cognitively and
    developmentally mature enough to understand
    the consequences of their actions.
“The Stick”
  Scenario 1
Simple Assault

 A person attempts to cause – or
 purposely, knowingly, or recklessly
 causes – bodily injury to another.
“The Ruler”
  Scenario 2
Assault with Other Weapon
 Attacking or physically harming
 someone with a knife, club, stun
 gun, chain, pepper spray, or any
 other instrument, other than a
 firearm, that is readily capable of
 lethal use or of inflicting serious
 bodily injury.
“The Boy’s Room”
     Scenario 3
Simple Assault

 A person attempts to cause – or
 purposely, knowingly, or recklessly
 causes – bodily injury to another.
Harassment, Intimidation, Bullying,
Threat – H,I,B,T
  Any gesture, written, verbal, or physical
  act, or electronic or wireless
  communication that:
     a reasonable person should know, under the
      circumstances, the act will have the effect
      of alarming (i.e., fear created by imminent
      danger) or harming (e.g., physically,
      emotionally) a student or staff member, or
      of damaging their property; OR
Harassment, Intimidation, Bullying,
Threat – H,I,B,T (continued)
  Any gesture, written, verbal, or
  physical act, or electronic or wireless
  communication that:
     has the effect of insulting or demeaning
      any student or group of students in such a
      way to cause a substantial disruption in, or
      to substantially interfere with, the orderly
      operation of the school.
Bias as a Factor when Determining
Punishment for Fighting (from Ed Daily)
  A teacher steps into the middle of a fight in
  progress. Both students are equally injured.
  But do they deserve equal punishment? A
  district should always consider what led to a
  fight when fashioning a fitting punishment. If
  one pupil was motivated by racism, or if
  another was defending himself against a
  racially inspired attack, a district must factor
  this in or risk a discrimination claim.
“The Knife”
  Scenario 4
Criminal Threat
 Expressing – either physically or verbally –
 the intent to commit one of the following
 violent criminal offenses: homicide,
 aggravated assault, sexual assault,
 kidnapping or arson. The threat must be
 made for the purpose of placing another in
 imminent fear of one of these violent acts,
 under circumstances that would reasonably
 cause the victim(s) to believe the immediacy
 of the threat and the likelihood that it will be
 carried out.
Aggravated Assault
 A person attempts to cause serious bodily
 injury to another, or causes such injury
 purposely or knowingly, or under
 circumstances manifesting indifference to the
 value of human life, recklessly causes such
 injury (e.g., injury which creates a substantial
 risk of death, or which causes permanent
 disfigurement, or protracted loss or
 impairment of the function of any bodily
 member or organ).
“The Threat”
  Scenario 5
Harassment, Intimidation, Bullying,
Threat – H,I,B,T
  Any gesture, written, verbal, or physical
  act, or electronic or wireless
  communication that:
     a reasonable person should know, under the
      circumstances, the act will have the effect
      of alarming (i.e., fear created by imminent
      danger) or harming (e.g., physically,
      emotionally) a student or staff member, or
      of damaging their property
  “Is it Simple or
Aggravated Assault?”
   Extra Credit Scenario
Fight in the Hallway (based on true
  Two sophomore students, Tom and Eli, got
  into a fist fight in the hallway of Ridgemont
  High. A school resource officer (SRO) and a
  teacher tried to separate the boys. The boys
  struck both the teacher and the SRO several
  times even after the SRO instructed them to
  stop. The teacher was treated for an abrasion
  on his cheek. The SRO filed a complaint with
  the police.
How would this be reported?
 While law enforcement may upgrade the
 charge from simple assault to aggravated
 assault because the incident involved a staff
 member and/or a law enforcement official, the
 EVVRS does not. The incident would be
 reported on the EVVRS based on the severity
 of the offense.
How would this be reported?
   This would be reported as a Fight with both
    boys as offenders.
   It would also be reported as either a Simple
    Assault or Aggravated Assault (it would
    depend on the severity of the assault) with
    both boys as offenders and the teacher and
    SRO as victims.
Simple Assault & Fight in the Same Incident
The Annual District Report
   The report provides year-end information
    about all violence, vandalism, weapons and
    substance abuse incidents that were reported
    using the EVVRS.
   Near the end of every reporting year, districts
    are required to carefully check, or verify, the
    Annual Report to determine its accuracy and
    to correct any information that is incorrect.
Steps in Verifying Your Data in the
Annual District Report
1.   Check to make sure all schools’ data are
2.   Review the incidents listed for each school in
     the Incident Listing Report; click the incident
     # hyperlink to check incident details. Or,
     after printing incident listing, have each
     school review records of all its suspensions
     to determine if any incidents have been left
     off the EVVRS.
Steps in Verifying Your Data in the
Annual District Report (continued)
3.   Make changes, including request to DOE to
     delete incidents, if necessary.
4.   Conduct a final review of the Annual Report.
5.   Have Superintendent or his/her designee sign
     the Fax-Back Verification form.
6.   Fax in form only. Due July 18, 2008
Where is the Verification Form?
The document can be opened from here or saved directly to your
Verification Form
Public Access
 Multiple years’ data
 District and State trends
 Any district or school’s data
 Data, however, is limited to summary reports.
 Only verified data are displayed.
   EVVRS@doe.state.nj.us
         If about students with disabilities: Attention Andrew
         All other questions: Attention Theresa
         For EVVRS account users and the public

   EVVRS-PSD@doe.state.nj.us if you are a
    private school for the disabled
   Call Theresa @ 609-292-1288

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