Council for the International Exchange of Scholars (CIES)
3007 Tilden Street, NW, Washington, DC 20008
Web site:

Unit: Europe
Position: Program Associate

About CIES: The Council for International Exchange of Scholars (CIES), a division of the
Institute of International Education, is a collaborating agency of U.S. Department of State, Bureau
of Educational and Cultural Affairs, charged with the administration of the Fulbright Scholar
Program, the flagship international exchange program of the U.S. government. The program
provides grants to U.S. scholars and professionals to lecture or conduct research at universities
abroad (U.S. Program) and brings foreign scholars to the United States to conduct research or
lecture (Visiting Program).

Purpose of Position: To assist in the administration of the Fulbright Scholar Program for the
Europe unit in accordance with policies and procedures of CIES, the J. William Fulbright Foreign
Scholarship Board, and the United States Department of State; to carry out work responsibilities
and assignments within the Europe unit as part of a team that works collaboratively within the
program unit and within CIES; to provide support to the Europe unit on the recruitment, review,
affiliation and post-selection services for visiting scholars and U.S. scholars; to carry out other
responsibilities associated with CIES programs and services as assigned by the responsible
Assistant Director.


   1. Participate in all aspects of the grant cycle throughout the year as assigned.

   2. Respond to general inquiries about Fulbright awards and activities from applicants; field
      specific inquiries and requests from candidates, grantees, the US Department of State, posts
      and commissions.

   3. Support peer review and grant administration processes for U.S. and Visiting scholars
      including applicant follow up, data entry, report writing, creating and updating data,
      tracking affiliations and grants, processing form letters, updating reports and grant
      payments, proofing and routing grant documents, developing and maintaining tracking
      charts and assuring accuracy of scholar records.

   4. Support the preparation and implementation of recruitment plans and other recruitment

   5. Coordinate grant writing activities in consultation with the responsible Assistant Director
      and program services staff.

   6. Coordinate with unit team and provide post-selection services to U.S. and Visiting grantees,
      including mailing orientation and grant materials, arrival packets, insurance cards, following
      up on medical clearance etc.

   7. Assemble and distribute program information, including preparing special mailings.

   8. Affiliate or confirm affiliations of Visiting Scholars as assigned, liaising with faculty
      associates, Posts and Commissions as necessary.
   9. Coordinate processing of requests for honorariums, employment, grant extension, transfers
      and early returns in collaboration with the CIES Finance and Administration unit.

   10. Communicate with U.S. and Visiting grantees on health, insurance and other policy related
       issues as needed in coordination with CIES Program Services and Finance and
       Administration units.

   11. Keep abreast of Visiting Scholar policies for transfers/ extensions, social security/ ITIN,
       Fulbright J-1 and J-2 visa regulations for SEVIS compliance and policy related issues.

   12. Assist in the training of new program associates in administrative and procedural matters
       and in the use of computer software, serve on working groups and task forces and
       participate in special projects as directed.

   13. Other duties as assigned.

Qualifications: Education/Experience/Skills:

   •   Baccalaureate degree from an accredited college or university;
   •   Experience in international education or overseas experience preferred.
   •   Excellent interpersonal and communication skills both oral and written;
   •   Ability to interact with high level professionals and with all levels of staff.
   •   Ability to work independently without close supervision and as part of a team.
   •   Well-developed organizational and time-management skills
   •   Strong administrative and analytical skills.
   •   Ability to multi-task and pay attention to detail.
   •   Ability to work effectively under pressure of deadline.

Please email resume and cover letter to and include the position name and unit in
the subject of your email. No phone calls, please. Equal Opportunity Employer

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