"Outline job description for Operations Manager - Download as DOC"
Paid Internship - Marketing 6 month contract (Full – Time) Job description Purpose of Post This is a creative role supporting the work of the Marketing Department at artsdepot, and an exciting opportunity to experience working in an arts venue. You will develop a broad understanding of marketing principles, and be involved in marketing a range of art forms including comedy, theatre, music, dance and children’s shows. The role is offered as an internship, and you will receive regular support and mentoring to facilitate learning and development. You will be entering the marketing team at an exciting time; the new season launches in September, there will be a 5th birthday celebration event in October and during the autumn season there will also be a strong focus on selling the Christmas show. artsdepot is also launching a new membership scheme in autumn. The role has a focus on building relationships with community organisations, but you will also have a chance to be involved in a wide range of marketing activity, including; website, Direct Mail, e-bulletins, Press and PR, and print production. This role is an ideal stepping stone for someone looking for a long term career in arts marketing. Report to: Marketing Manager Member of: Sales and Marketing team Principal Responsibilities Sales & Marketing To help deliver the artsdepot sales and marketing strategy by working on marketing initiatives to support the artsdepot brand, the range of activities and artsdepot as a destination. Working with the Marketing Manager on co-ordination of tri-annual season brochures (and ad-hoc print), with responsibility for collating imagery, copy and accuracy of content. Co-ordinating the production of other publicity materials as required, including some created in-house. JD/marketing intern Jul y 2009 Responsibility for print management: ordering print from companies, authorising overprinting, management of stock levels and the print room. Distribution of print at libraries, community groups, community events, exit flyering at artsdepot or at external events. Responsibility for all front of house displays, including creating eye-catching displays for shows, powerpoint presentations for the plasma screen, stocking flyer racks and maintaining the community wall Support profile raising initiatives and any market research required. Managing online listings with third party websites Managing the relationships with schools and community groups, this includes; researching community organisations to target for marketing campaigns, mailing organisations, following up mailing with telephone calls, processing ticket giveaways for schools and discussing the artsdepot programme on hospital radio To assist with the day to day running of the new membership scheme. To liaise with artistic companies, hirers and users of artsdepot to support their engagement with the venue Working on campaigns with the Marketing Manager writing direct mail letters, press releases and other copy as requested General marketing support tasks such as managing the general enquiry email account, booking couriers, and any other activities as requested by the Marketing Manager Communications Protect the use of the artsdepot brand in all forms of communication internally and externally Support internal communications to ensure staff, volunteers and Board members have up to date knowledge about artsdepot activities. Represent artsdepot with external stakeholders and the wider arts community, building relationships to help generate an income for artsdepot. Other Sales & Marketing Activity Assisting at Box Office as required Attendance at artsdepot performances, activities and press nights, within the venue and in the community. To be fully conversant with the artsdepot facilities and terms of trading JD/marketing intern Jul y 2009 Personal Specification Essential Energy and enthusiasm for working in an arts venue, and a willingness to learn Previous experience in an arts environment Desire to develop a career in arts marketing Educated to degree standard High standards of literacy, with excellent copywriting skills and attention to detail Excellent verbal communication and social skills Computer literacy with experience of MS Office packages The confidence to deal with the public and give informal presentations to community groups Good numeracy skills Good organisational skills A professional appearance Willingness to work flexibly Ability to work well as part of a team Desirable Knowledge of Pro Venue Databox box office system Desktop publishing experience Driving license and own transport Conditions of service Salary is £13,000 per annum (ie £6,500 for six months) Regular working hours are 9am to 5.30pm. However, the standard opening hours of artsdepot are from 9am until 11pm seven days a week, with later opening on occasions, although this may be subject to change This post will include out of office hours duties, such as evening meetings and events. These are considered to be part of your core commitment to artsdepot. There will be no overtime payments, but time off in lieu of significant extra working hours may be taken with prior agreement of your line manager. You are entitled to 20 days holiday per annum which equates to 10 days pro rata during the contract period. You will be expected to actively participate in the implementation of artsdepot Trust’s policies with regard to equal opportunities, access, cultural diversity and health and safety. JD/marketing intern Jul y 2009 You must ensure that all operations are carried out within the relevant Health and Safety legislation. You must ensure the intentions and requirements of the artsdepot’s Equal Opportunities, Race Equality Action Plan and Access policies are applied personally and by staff in the department. The job description outlines the duties required of this post to indicate the level of responsibility. It is not a comprehensive or exclusive list and duties may be varied from time to time. This will not change the general character of the job or the level of responsibility outlined. You must be willing to undertake any other duty or responsibility that may reasonably be allocated by the Director or the Board. It is a requirement of the Trust that all staff work in a flexible manner compatible with their jobs and in line with the objectives the Trust must fulfil. Please note that the job description for this position may be reviewed and amended to incorporate the future needs of the department and the Trust. Detailed terms and conditions are outlined in the staff handbook. JD/marketing intern Jul y 2009