MINUTES FROM THE EXTRAORDINARY GENERAL MEETING IN THE COMMUNITY OF
OWNERS << ZENIAMAR - 7 >>, IN THE MUNICIPALITY ORIHUELA-COSTA (ALICANTE),
HELD ON JUNE 17TH 2011 (FRIDAY).-
ATTENDING (PRESENT AND REPRESENTED): 31 OWNERS.
HOUSE Nº: 2 (R), 9 (R), 13 (R), 14, 27, 28, 32, 33, 34, 38 (R), 50 (R), 53, 55, 56 (R), 57 (R),
59 (R), 69 (R), 77 (R), 81 (R), 82 (R), 91 (R), 92 (R), 96, 99, 101 (R), 103 (R), 109 (R), 110 (R),
111 (R), 113 (R) y 114 (R).
At 11.43 a.m. on Friday June 17th 2011 at the second call, the owners mentioned
above met at the presidents house, house no 96, to celebrate the extraordinary general
meeting in the community of owners << ZENIAMAR - 7 >>, with the following agenda:
1) Decisions to make about the administrator of the community. Election of secretary-
The president. Mr Per Arne Tokstad, and the community lawyer greeted all those
present and the meeting began with a reminder that those owners whose payments to the
community were in arreas, did not have the right to vote. (Art. 15.2 of the HPL). The
following agreements were adopted:
1.- The president, Mr. Per Arne Tokstad took the floor to explain that this extraordinary
general meeting has been called to discuss the matters regarding the secretary-
administrator. He explained that from the last general meeting he has had many problems
with the administrator, the Minutes has been changed as he wanted and does not explain
what was discussed at the general meeting and he will not respect the price agreed in
October 2010. He explained that he received an invoice from the administrator three weeks
ago for aprox. 1800 Euros, for not specified expenses and he was told that the agreement
regarding the payment to the administrator was not valid giving him several reasons for
this. The Management Committee can not understand why he thinks he can claim more
money, as the administrator has taken the monthly payment directly from the community
bank account and the price agreed in October 2010 was agreed in the budget for the
administrator at the agm.
He said he has met with the lawyer to seek legal advice before this meeting and the
lawyer has said that this case will probably end in the court independent of the decisión
taken at the meeting today. If the community continue with the administrator we should
continue to pay the same and he will take us to court for the difference, and if we cancel
now he will claim compensation. He also explained other difficulties he has had, i.e they will
not give him a list of owners, that he cause problems, the Minutes made by the
administrators representative present at the agm was agreed by the president but was later
changed by the administrator. The president also said that the owners who atended the
general meeting in February, knows how he behave and this i show he treats the president.
The Management committee propose to cancel immediately to cease the services from
Pentagono Multiservicios S.L. as administrators of the community, as they do not trust that
they are not presenting more expenses and there is no trust.
After a debate the proposal it was unanimously agreed to dismiss the current administrator.
There are several reasons; try to charge more money than budgeted, not respect the agreed
price, not respect or duly reflect the agreements taken in the Minutes from the meeting and
not do the work asked for by the community.
The president took the floor again to explain that after having studied several quotes,
the Management Committee has decided to propose the company Soluciones y Servicios
Costa Blanca S.L. as new administrators of the community. They know the community well
and has offered a good deal for the rest of this year to cover a possible compensation which
we might have to pay to the previous administrator, and for next year we will save around
1000 Euros. This offer is more complete and will also give the owners the opportunity to
attend the owners in the urbanization if agreed with the Management Committee.
After a debate it was unanimously agreed to elect Soluciones y Servicios Costa Blanca S.L.
represented by Catrine Bjørby, as secretary-administrator of the community.
One owner said that he wants a new management committee elected at the next agm
formed by owners who live permanent in the urbanization. The president said to the owners
present that he can not see any problems in that the committee members are not always in
the urbanization as he is daily in contact with the committee by e-mail or by phone. On the
other hand there are no resident owners who have shown any interest in take part in the
committee. Since the agm on April 19th. the president and the vice president have met in the
urbanisation and they will meet again this weekend. He has also had meetings with the
There is a debate regsrding the budget for the community as one of the
administrators has given his quote promise to sabe 6000 Euros in the budget. The president
explained that this budget is not viable as only for the maintenance of the urbanization
there are 5000 Euros less than what the community will spend. The community has
contracts signed and can not do anything about this before December, but will without any
doubt look into this and seek quotes from other companies as agreed at the agm in April. It
was also said that you can not always go for the cheapest price, the service received is also
The president said that a new insurance policy has been signed and will start on
August 1st. The previous policy has been cancelled in writing and different offers have been
looked into. The new insurance is with Zurich and the pool, spa and private pipes are
included, the value of the urbanization has been increased as well and it will be nearly 500
Euros cheaper every year.
The president said that in the future the agendas, Minutes and other communication
will be sent to the owners by e-mail, it will only be posted to the owners who have not got
any email address.
Before the meeting was brought to an end we spoke about the sports area in
Zeniamar, and the lawyer has promised to look at this and inform the Management
Committee. One owner said that he has been several times in the Town Hall and he has
been told it belongs to them, and the president also said that he has been in contact with
different newspapers to see if they want to do anything.
And with no further matters to discuss, the President adjourned the meeting at 12.45
pm on the date that heads this document. I, as Secretary swear that this is a true record.