Instruction to bidders

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					              NATIONAL COMMISSION FOR CULTURE AND THE ARTS
                 Bids and Awards Committee on Goods and Services


                               INSTRUCTIONS TO BIDDERS

1. PROJECT TO BID: “Procurement of Procurement of Security Services” (eight guards: 7
male & 1 Female)

2. APPROVED BUDGET – Two Million Four Hundred Thousand Pesos Only (PhP
2,400,000.00) inclusive of VAT

3. The envelopes shall contain the documents in 2 copies each. A certified true copy and a
photocopy of each document.

3.1 First Envelope should contain the following eligibility and technical documents and
shall be marked as Technical Envelope please put eligibility and technical documents in 2
Separate folders with proper markings. Colored paper division or tabs.

   a) Eligibility Documents Folder 1 shall be marked as eligibility folder must contain:

              (i) Registration certificate from the Securities and Exchange Commission
                 (SEC), Department of Trade and Industry (DTI) for sole proprietorship, or
                 Cooperative Development Authority (CDA) for cooperatives, or any proof
                 of such registration as stated in BDS;

              (ii) Valid and current Mayor’s permit/municipal license;

             (iii) Statements of all its On-going, Completed government and private
                    contracts or awarded within the period stated in BDS, including contracts
                    awarded but not yet started, if any. The statement shall include, for each,
                    the following:
                                 (iii.1) the name of the contract;
                                 (iii.2) date and status of the contract;
                                 (iii.3).kinds of goods;
                                 (iii.4) amount of contract and value of outstanding
                                        contracts;
                                 (iii.5) date of delivery;
                             (iii.6) end user’s acceptance, or official receipt (s) issued for the
                                              contract, if completed; and

              (iv) Audited financial statements, stamped “received” by the BIR or its duly
                     accredited and authorized institutions, for the immediately preceding
                     two (2) years (2008-2009), Annual Income Tax Return (form 1702),
                     showing, among others, the prospective bidder’s total and current
                     assets and liabilities; and


             (v)   The prospective bidder’s computation for its Net Financial Contracting
                     Capacity (NFCC) or a commitment form from a Universal or
                     commercial bank to extend to a credit line in favor of the prospective
                     bidder if awarded the contract to be bid (CLC).

                      Computation of NFCC:

                      NFCC = [(Current Assets minus Current Liabilities) multiplied by (K)]
                      minus the value of all outstanding works or projects under ongoing




Page 1 of 6 Instruction to Bidders- NCCA Security Services
              NATIONAL COMMISSION FOR CULTURE AND THE ARTS
                 Bids and Awards Committee on Goods and Services
                       contracts, including awarded contracts yet to be started.

                       Where:

                       K = 10 for a contract duration of one year or less, 15 for a contract
                       duration of more than one year up to two years, and 20 for a contract
                       duration of more than two years.

                  If the prospective bidder submits a CLC, the CLC must be at least equal to
                 10% of the ABC to be bid. If the CLC is issued by foreign Universal or
                 commercial bank, It shall be confirmed by Universal or commercial bank.


(b) Technical Documents: Folder 2 shall be marked as Technical folder must contain:

       (i) Bid Security, in any of the following form:

                                                  Minimum Amount in % of Approved
              Form of Security                     Budget for the Contract to be Bid
  a)    Cash, certified check,
cashier’/manager’s check, bank                              Two percent (2%)
draft/guarantee confirmed by a Universal
or Commercial Bank.
  b) Irrevocable letter of credit issued by a
     Universal or Commercial Bank:                          Two percent (2%)
     Provided, however, that it shall be
     confirmed or authenticated by
     Universal or Commercial Bank, if
     issued by a foreign bank.
  c) Surety bond callable upon demand
     issued by a surety insurance                           Five percent (5%)
     company duly certified by the
     Insurance commission as authorized
     to issue such security
  d) Any combination of the following           Proportionate to share of form with respect
                                                        to total amount of security

        (ii) Conformity with technical specifications, as enumerated and specified in Sections
VI and VII of the Bidding Documents:
      Item            Description          Quantity             Total            Delivered,
    Number                                                                    Weeks/Months


       (iii) Sworn Statement that:
                      1. the prospective bidder is not “blacklisted” or barred from bidding
                         by the Government or any of its agencies, offices, corporations or
                         LGUs, including non-inclusion in the Consolidated Blacklisting
                         Report issued by the GPPB, Section 69.4 of the IRR-A of R.A. 9184.
                      2. Each of the documents submitted in satisfaction of the bidding
                         requirements is an authentic copy of the original, complete and all
                         statements and information provided therein are true and correct;
                      3. Authorizing NCCA to verify all the documents
                      4. Signatory is the authorize representative of the prospective bidder,
                         and granted full power and authority to do execute and perform




Page 2 of 6 Instruction to Bidders- NCCA Security Services
              NATIONAL COMMISSION FOR CULTURE AND THE ARTS
                 Bids and Awards Committee on Goods and Services
                         any and all acts necessary and/or represent the prospective bidder
                         in the bidding, with the duly notarized Secretary’s certificate
                         attesting to such fact, if the prospective bidder is a corporation,
                         partnership, cooperative or joint venture;
                      5. It complies with the disclosure provision under Section 47 of the
                         Act in relation to other provision of RA3019
                      6. It complies with the responsibilities of a prospective or eligible
                         bidder provided in the PBD; and
                      7. It complies with the labor laws and standards, in the case of
                         procurement services

3.1.2 Second Envelope shall contain the Financial Proposal Folder and shall be marked
Financial Proposal Envelope:
              Financial Proposal Folder shall contain:
(a) Duly signed Bid Prices in the bill quantities of Goods, or Scope of Work for procurement
of Services

(b) Recurring and maintenances costs, if applicable

             3.1.1   To guarantee the faithful performance by the winning Bidder of its
                     obligations under the contract, it shall post a performance security prior
                     to the signing of the contract.

             3.1.2   The performance security shall be in an amount equal to the percentage
                     of the total contract price in accordance with the following schedule:

                                                               Amount of Performance Security
               Form of Performance Security                    (Equal to Percentage of the Total
                                                                        Contract Price)
    Cash,    cashier’s/manager’s  check,   bank
    draft/guarantee confirmed by a Universal or
    Commercial Bank;
    Irrevocable letter of credit issued by a Universal or              Five percent (5%)
    Commercial Bank: Provided, however, that it shall
    be confirmed or authenticated by a Universal or
    Commercial Bank, if issued by a foreign bank;
    Surety bond callable upon demand issued by a
    surety or insurance company duly certified by the
                                                                     Thirty percent (30%)
    Insurance Commission as authorized to issue such
    security; and/or
    Any combination of the foregoing.                         Proportionate to share of form with
                                                               respect to total amount of security


             3.1.3   Within a maximum period of ten (10) calendar days from the receipt of
                     the Notice of Award from the Procuring Entity and in no case later than
                     the signing of the contract between the successful Bidder and the
                     Procuring Entity, the successful bidder shall furnish to the Procuring
                     Entity the performance security in accordance with the Conditions of
                     Contract.

             3.1.4   The winning bidder must send the following within 3 cd the following
                     additional requirements to the BAC Secretariat:




Page 3 of 6 Instruction to Bidders- NCCA Security Services
               NATIONAL COMMISSION FOR CULTURE AND THE ARTS
                  Bids and Awards Committee on Goods and Services
                   1 Company Profile.

                   2 DTI business name registration or SEC registration certificate
                              including legible copies of the Articles of Incorporation and by
                   Laws;

                   3 Valid and current Mayor’s permit/municipal license;

                   4 Taxpayer’s Identification Number and Updated Tax Clearance;

                   5 PhilGEPS Certificate of Registration:

                   6 Statement of the prospective bidder that it is not “blacklisted” or barred
                   from bidding by the Government or any of its agencies, offices,
                   corporations or LGUs, including non-inclusion in the Consolidated
                   Blacklisting Report issued by the GPPB


4.0 The specification requirement of the project is attached hereto as ANNEX “A”.

5.0 A Pre-Bid Conference is on June 10, 2010 at 2:00 pm Room D, 5th floor to clarify the
    specification requirements of the subject bidding, terms and conditions and other
    concerns. Only those who secured their bid documents are entitled to attend the pre-bid
    conference.

6.0 Sealed bids, shall be in two separate envelopes. Bidders shall enclose their original
    eligibility and technical documents one sealed envelope marked “ORIGINAL -
    TECHNICAL COMPONENT and the original of their financial component in another
    sealed envelope marked “ORIGINAL - FINANCIAL COMPONENT”, sealing them all in
    an outer envelope marked “ORIGINAL BID”. Each copy of the first and second
    envelopes shall be similarly sealed duly marking the inner envelopes as “COPY NO. 1 -
    TECHNICAL COMPONENT” and “COPY NO. 1 – FINANCIAL COMPONENT” and
    the outer envelope as “COPY NO. 1”, respectively. These envelopes containing the
    original and the copies shall then be enclosed in one single envelope. The original and the
    number of copies of the Bid shall be typed or written in indelible ink and shall be signed
    by the bidder or its duly authorized representative/s.

       6.1.1   All envelopes shall:

               (i)contain the name of the contract to be bid in capital letters;

               (ii) bear the name and address of the Bidder in capital letters; If bids are not
               sealed and marked as required, the Procuring Entity will assume no
               responsibility for the misplacement or premature opening of the bid.
               Moreover, failure to comply with the required sealing and marking of bids
               shall be a ground for disqualification.

7.0 Deadline for submission of bids shall be on June 24, 2010 at 12:00 A.M. to NCCA-BAC
    Secretary at Room 2D, 2/F NCCA Building, 633 General Luna St., Intramuros, Manila.
    Opening of bids will follow immediately at 2:00 P.M., Room D, 5th Flr NCCA Building.


All bids shall be addressed to:

       Ms. Marichu G. Tellano




Page 4 of 6 Instruction to Bidders- NCCA Security Services
             NATIONAL COMMISSION FOR CULTURE AND THE ARTS
                Bids and Awards Committee on Goods and Services
       Chairperson, NCCA-Bids and Awards Committee (BAC) on Goods and Services
       National Commission for Culture and the Arts (NCCA)
       633 Gen. Luna Street, Intramuros, Manila

       Attention:    Gaydeen Bernabe-Vergara
                    BAC Secretary

                            Phone: 527 2192 loc. 206
                            fax :527 5535
                            email: bac@ncca.gov.ph




Page 5 of 6 Instruction to Bidders- NCCA Security Services
              NATIONAL COMMISSION FOR CULTURE AND THE ARTS
                 Bids and Awards Committee on Goods and Services


                                             Bid Form


                                                        Date:
                                        Invitation to Bid No:


To: [name and address of Procuring Entity]

Gentlemen and/or Ladies:

      Having examined the Bidding Documents including Bid Bulletin Numbers [insert
numbers], the receipt of which is hereby duly acknowledged, we, the undersigned, offer to
[supply/deliver/perform] [description of the Goods] in conformity with the said Bidding
Documents for the sum of [total Bid amount in words and figures] or such other sums as may be
ascertained in accordance with the Schedule of Prices attached herewith and made part of
this Bid.

     We undertake, if our Bid is accepted, to deliver the goods in accordance with the
delivery schedule specified in the Schedule of Requirements.

    If our Bid is accepted, we undertake to provide a performance security in the form,
amounts, and within the times specified in the Bidding Documents.

      We agree to abide by this Bid for the Bid Validity Period specified in BDS provision for
ITB Clause Error! Reference source not found.Error! Reference source not found. and it
shall remain binding upon us and may be accepted at any time before the expiration of that
period.

     Commissions or gratuities, if any, paid or to be paid by us to agents relating to this Bid,
and to contract execution if we are awarded the contract, are listed below:

       Name and                  Amount and             Purpose of
       address of agent          Currency               Commission or
                                                        gratuity




       (if none, state “None”)


     Until a formal Contract is prepared and executed, this Bid, together with your written
acceptance thereof and your Notice of Award, shall be binding upon us.

      We understand that you are not bound to accept the lowest or any Bid you may
receive.

     We certify/confirm that we comply with the eligibility requirements as per of the
Bidding Documents.




Page 6 of 6 Instruction to Bidders- NCCA Security Services

				
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