The Buzz. . .
VOLUME 1, ISSUE 1 SEPTEMBER 2008
NC DHHS, DPH, WCHS, Early Intervention Branch, Resource & Information Unit
Welcome to The Buzz...
Welcome to the first issue of The electronically. Reviewers may also certification renewal;
Buzz… This publication was send suggestions for topics to be
2. Program updates such as:
developed to communicate with addressed to email@example.com.
changes in the North Carolina
Infant-Toddler Program (ITP)
Key topic areas will relate to: ITP Guidance to Personnel
1. Reviewer responsibilities such Certification and policy and
Bea The Buzz… will be published procedure clarification;
as: assessing the applicant’s
semi-annually to provide portfolio of academic 3. Current trends such as: common
Reviewers with recent changes, transcripts, continuing errors in reviewing applications;
trends, and general updates education, in-service credits, and announcements of
regarding ITP certification. It will records of performance upcoming Reviewer trainings
Earl also be a valuable resource for appraisal, and other on-the-job and statewide trainings receiving
attendees at the semi-annual personnel development ITP credit approval.
Certification Reviewer trainings activities; accounting for
for individuals interested in observation of the applicant’s 4. For your
becoming Certification Reviewers. practice, recommending and information
The Buzz… will be sent to current reviewing continuing personnel postings.
Reviewers and CDSA Directors development activities for
Lapsed Infant, Toddler and Family Specialist/Associate Certification
The Resource and Information lapse to “What is lapsed status?”. certification is in lapsed status
Unit receives many inquiries Therefore, it is appropriate to when it is not renewed annually
regarding lapsed ITP launch our premiere issues of as indicated in the 2008 North
certification. These inquiries The Buzz… with a discussion of Carolina ITP Guidance to
range from how to handle lapsed status. Personnel Certification.
situations where individuals have What do we mean when we refer (Continued on page 2)
allowed their certification to to lapsed status? An individual’s
PAGE 2 THE BUZZ. . .
Lapsed Infant, Toddler and Family Specialist/Associate Certification, continued...
(continued from page 1) she submits her paperwork to renew her qualify for recertification, but would need
Individuals may not renew certification. Jeanne would be in lapsed to begin the certification process again.
their certification for a status for 20 months (February 2007 through Example 2: An individual, whose renewal
variety of reasons. September 2008). date was March 2004 and failed to submit
Individuals who leave the 2. Determine the number of additional the required 30 contact hours by March
employment of the CDSA or contact hours needed to renew (2.5 2005, is considered in lapsed status. If the
contracted provider agency contact hours per lapsed month). In this individual sends the renewal in May 2005,
are not eligible to renew their certifications. example, Jeanne would need an two (2) months are in lapse. This
Failure of the employee to annually obtain additional 50 contact hours. corresponds to a five contact hour
the required 3.0 continuing education 3. Add this number (50) to the annual requirement (2.5x 2=5). Therefore, 35
credits (30 contact hours) for renewal and renewal contact hour requirement of 30 contact hours are required for a renewal.
the Certification Reviewer’s failure to hours. Thus to renew Jeanne’s You try this one — Example 3: An
promptly report the renewal to the Early certification, she will need 80 contact individual’s renewal date is June 2006.
Intervention Branch are other reasons that hours. (50+30=80) However, the individual is on medical leave
can result in a lapse in certification. for five months and doesn’t submit for
4. Assign the individual a new renewal date
In each lapsed status situation, the to correspond with the date certification renewal until s/he returns to work in
Certification Reviewer must complete the is renewed. November 2006. Calculate how long the
following steps: individual’s certification has been in lapsed
If the time between
1. Determine the number of months the
“HOW LONG CAN status. __________ Multiply that number
certification has lapsed. Start with the by 2.5 to determine the number of contact
CERTIFICATION BE certification is more
last renewal date and count the months hours needed to make up the lapse.
LAPSED BEFORE THEY than three years (36
to the current date. Round up to the next _________ Add the required 30 contact
ARE REQUIRED TO months) from the
month if the lapsed time falls between REAPPLY FOR ITP hours to that number to determine how
months. For instance, if the lapse is CERTIFICATION?” many hours will be needed
expiration date, the
determined to be 2.5 months or more, for her/his renewal.
individual must reapply for ITP
round up to three months. _________ The revised 2008
certification. For example, if the certificate
North Carolina ITP Guidance
Example 1: Jeanne Francis’ last renewal was to be renewed in June 2005 and
to Personnel Certification has
date was January 2007. She leaves the ITP paperwork for renewal was submitted in
a chart to help you calculate
system but returns September 2008 when September 2008, the individual would not
the lapsed status.
VOLUME 1, ISSUE 1 PAGE 3
Renewals — When, Where, and How to Report Them
Once a Reviewer approves a 3. Type of certification (ITFA or ITFS); It should also be noted that renewal dates
certification renewal, s/he 4. Renewal date; and only change when there has been a lapse in
should sign and date the back 5. Name of Reviewer and place of an individual’s certification. For instance, if
of the certificate. However, employment. an individual’s last certification renewal date
the renewal process is incomplete until the Renewal information should be sent to was December 2007 and the renewal is
Reviewer emails the following information firstname.lastname@example.org no less than 12 months submitted to the Reviewer in August 2008,
to email@example.com: and no more than 13 months of either the the new renewal date will be December
1. Applicant’s name; initial certification date or the last renewal 2009. An early submission will not change
2. Applicant’s place of employment; date. the renewal date.
Partnerships for Inclusion Offering Social/Emotional Training
Partnerships for Inclusion will present a two-day poverty, maternal depression, and other family When and where are the training sessions?
training, entitled “Strong Foundations: circumstances impact early development, Session 1—Western Region
Healthy Social & Emotional Development in strategies to support young children and their November 20 and 21, 2008
Infants and Toddlers”. This training, which is families who have risk factors and resources to School for the Deaf
offered at no cost to participants, will provide an assist us in our work. Morganton, N.C.
overview of the components of early social and Who should attend the training? Session 2—Eastern Region
emotional development in infants and toddlers Each CDSA director can send up to four January 13 and 14, 2009
(e.g., temperament, attachment, emotional participants from the catchment areas as each WAGES Head Start
regulation, developmental issues) and how these session is limited to 36 participants. Directors Goldsboro, N.C.
components influence and are influenced by are encouraged to send participants who are in a PFI has more detailed information about the
parents, families and the communities in which position to share the information with others in training that will be sent to CDSA directors
they live. Participants will also explore how their agencies. soon.
Upcoming Certification Reviewer Training
The R&I Unit will conduct two Certification Fall 2008 Reviewer Training Spring 2009 Reviewer Training
Reviewer Training activities per year — one each
Save the Date! Save the Date!
spring and fall. The dates and locations will be
shared with CDSA Directors, current September 30, 2008 March 10, 2009
Reviewers, and on our website: www.ncei.org. 10:00 a.m.—2:00 p.m. 10:00 a.m.—2:00 p.m.
Reviewers may also contact their R&I Unit
Specialist for individual technical assistance. Raleigh N.C. Raleigh N.C.
NC DHHS, DPH, WCHS, Early Intervention Branch, Resource & Information Unit
1916 Mail Service Center About ITP Certification
Raleigh, N.C. 27699-1916
Phone: 919-707-5525 The Infant-Toddler Program (ITP) administers a credentialing program called Infant-Toddler Personnel Certification.
Fax: 919-870-4834 This certification is required for specified Children’s Developmental Services Agency (CDSA) personnel, public
E-mail: firstname.lastname@example.org and private providers of special instruction services, and early intervention service coordination to children
enrolled in the Infant-Toddler Program. Local oversight and supervision of service providers must be provided by
the CDSA. Statewide administrative oversight is provided by the Early Intervention Branch, Women’s and
WE’RE ON THE WEB! Children’s Health Section, Division of Public Health.
WWW.NCEI.ORG The classifications of certificates are Infant, Toddler and Family Associate (ITFA) and Infant, Toddler and Family
Specialist (ITFS). Credits for each type of certificate may be earned through a wide range of methods and
arrangements that verify a practitioner’s competence. ITP certification remains valid if renewal credits are
obtained and approved until the individual is no longer employed by the ITP or the provider agency or allows
the certificate to lapse.
Regional Resource & Information Specialists
Eastern Region R&I Specialist Central Region R&I Specialist Western Region R&I Specialist
Krystal Davis Regina McCauley Harriette Bailey
404 St. Andrews Drive Winston-Salem CDSA Morganton/Hickory CDSA
Greenville, N.C. 27834 Wake Forest University 3314-1216th Avenue, SE
(252) 916-0431 School of Medicine Conover, N.C. 28613
Krystal.Davis@ncmail.net 3325 Silas Creek Parkway (704) 437-1172
Winston-Salem, N.C. 27103 Harriette.Bailey@ncmail.net