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Volunteer Essentials 2009 - 2010

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Volunteer Essentials 2009 - 2010 Powered By Docstoc
					Volunteer Essentials
    2009 - 2010




      Girl Scouts of Raintree Council, Inc.
     223 NW Second Street/P.O. Box 1350
           Evansville, IN 47706-1350
Telephone: 1-812-421-4970; 1-800-757-9348
             Fax: 1-812-421-4980
                           TABLE OF CONTENTS
Directory                                               Chapter 3
                                                        Program—What Girl Scouts Do
                                                        The Girl Scout Leadership Experience
Chapter 1                                                  Three Keys to Leadership
Introduction                                               Girl Scout Processes
    Brief History of Raintree Council                   A Journey Awaits
    Raintree Council Properties                            It’s Your World—Change It!
    Geographic Subdivisions                                It’s Your Planet—Love It!
    Brief History of Girl Scouting                         Getting Started with Journey books
Girls and Women Today                                   The Highest Awards in Girl Scouting
Why Girl Scouts?                                        Badges, Try-Its, Pins, and More!
The Girl Scout Mission, Promise, and Law                   How to Use Girl Scout Service Marks/Insignia
    The Girl Scout Mission                              Other Initiatives and Opportunities
    The Girl Scout Promise                              Girl Scout Traditions—Pass It On!
    The Girl Scout Law                                     Time-Honored Ceremonies
Sharing Your Unique Gifts                                  Signs, Songs, Handshake, and More!
Evaluating Your Skills
    Focusing on Girls                                   Chapter 4
    Demonstrating Flexibility                           Council Services
    Communicating Well                                     Training/Adult Services
    Fostering Diversity                                    Program Services
    Living with Personal Integrity                         Camping Services
Taking Advantage of Learning Opportunities                 Membership Services
Getting Feedback on a Job Well Done                        Community Relations/Fund Development
                                                           Office Services
                                                        Raintree Council Policies and Standards
Chapter 2                                               Membership
Who Can Join Girl Scouts—and How?                       Membership Registration
Girl Scout Calendar                                        Parent Meeting
Organizational Structure of Girl Scouts                    Registration Forms
   Girl Scouts of Raintree Council                      Gold Bricks
   Policy Making—Council Board of Directors             Raintree Council Financial Procedures
       Council Finances                                    Keeping Records
   National Organization and Worldwide Sisterhood          Policy Regarding Volunteer Background
       Juliette Low World Friendship Fund                    Checks and Investigative Reports
                                                           Troop Finances and Money Management
                                                               Who Pays for What In Girl Scouts
                                                               Troop/Group Dues
                                                               Troop/Group and Service Unit Supplies
                                                               Indiana Sales Tax Information
                                                               Product Sales
                                                           The Girl Scout Cookie Program
                                                           Money Earning Projects
                                                           Troop-Group Sponsorship
                                                        Financial Assistance
                                                    1
                   TABLE OF CONTENTS (cont.)
Chapter 5                                          Chapter 7
Safety-Wise                                        Outdoor Education
    Accident Insurance                             Girl Scout Camping
    Serious Accident, Emergency, or Fatality       Girl Scouts of Raintree Policies
    Safety-Security Checklist                      Course Descriptions
    Special Activities/Travel Application             Basic Outdoor Skills
    Transportation                                    On the Go
    Permission Slips                                  Troop/Group Camp Training
    Health Issues                                  Camping Guidelines
    Sensitive Issues                               Day Outings
                                                   Day Camps
                                                   Troop/Group Camping
Chapter 6                                          Resident Camp
Expectations of Girl Scout Leader/advisors         Camp Koch Book
Volunteer Personnel Guidelines                     Camperships
                                                   Where to Go Camping—Council-approved sites
                                                   Camp Henry F. Koch




                                               2
Your Girl Scout Directory
Welcome to Girl Scouts of Raintree Council (GSRC)! Thank you for choosing to change the lives of young
girls by being a Girl Scout volunteer. This manual is your personal resource and contains material that will
help you do your important work with girls. And, remember, if you don’t find your answers here, you are al-
ways welcome to contact your Service Unit Chair, your Membership Services Specialist, or other appropriate
staff at the council office.

How to use this resource:
Girl Scouts of Raintree Council’s (GSRC) Volunteer Essentials replaces the Volunteer Manual and the Leaflet,
a volunteer resource used prior to 2008. Volunteer Essentials is revised every year. This 2009-2010 edition has
the most up-to-date, accurate information about Raintree Council. If you are a re-registering volunteer, throw
away any previous editions you may have.
O.K. Here it is! It’s yours to use often, and we hope it enhances your work with girls. You are on an exciting
journey.

Important Contacts:
My Pathways* ID number is ______________________________
* Pathways ID number = Troop/Group, Special Interest Group, Camp, Trip, and Event ID number. Prior to 2008, troops/
groups were the only entities that carried ID numbers. Beginning in the 2009-2010 membership year, most Pathways
will carry an ID number. Enter the ID that most fits your participation at this time.
My Leader/Advisor/Co-Leader/Advisor is/are _______________________________________
We meet at (day/time) _______________________________________________
Location __________________________________________
Emergency Phone # _________________________________
Every new leader/advisor needs a buddy…no one in Girl Scouts works alone. Fellow volunteers and em-
ployed staff can answer your questions, give you program suggestions, help you solve problems, and share
your accomplishments. Be sure to contact them.
My service team meets on the ________of the month (time) _______________
at ____________________________ (location)
At my service unit meetings, I…
      Receive information about activities offered by the council and service unit.
      Take part in planning and/or receive information about service unit events.
      Exchange ideas with other leader/advisors.
      Continue adult learning/training.
      Access information from GSUSA and GSRC.




                                                        3
Staff Contacts
A Membership Services Specialist (MSS) is an employed staff member assigned to your unit. She works
closely with the service team.

My Membership Services Specialist:

Name:                                                             Phone #:

E-mail:

My service unit is

My cluster/school is

My sister troop/group is

My mentor is

Phone #:                                                          E-mail:

Service Unit Chair (SUC) is responsible for developing and maintaining Girl Scouting in the service unit.
She conducts service unit meetings.

Name:                                                             Phone #:

E-mail:

Service Unit Registrar (SUR) is in charge of distributing, instructing in the completion of processing,
checking and filing registrations for troop/group/groups/individuals.

Name:                                                             Phone #:

E-mail:

Pathways Services Director (PSD) is in charge of Girl Scout organization and maintenance in one or more
cluster/schools.

Name:                                                             Phone #:

E-mail:

Service Unit Cookie Chair (SUCC) is responsible for ensuring that the Girl Scout Cookie Sale Program is
conducted according to council guidelines.

Name:                                                             Phone #:
E-mail:




                                                      4
Chapter 1
Introduction
   Brief History of Raintree Council
   Raintree Council Properties
   Geographic Subdivisions
   Brief History of Girl Scouting
Girls and Women Today
Why Girl Scouts?
The Girl Scout Mission, Promise, and Law
   The Girl Scout Mission
   The Girl Scout Promise
   The Girl Scout Law
Sharing Your Unique Gifts
Evaluating Your Skills
   Focusing on Girls
   Demonstrating Flexibility
   Communicating Well
   Fostering Diversity
   Living with Personal Integrity
Taking Advantage of Learning Opportunities
Getting Feedback on a Job Well Done




                       5
Introduction
Welcome to the great adventure of Girl Scouting! Thanks to volunteers like you, generations of girls have
learned to be Leader/advisors in their own lives and in the world.
No matter why and how you choose to spend your time with Girl Scouts, your investment in time and energy
will pay back ten-fold. Little can compare to the satisfaction you’ll feel as you help girls grow in self-confi-
dence, discover their genuine selves, connect with the people and community around them, and take action to
make a difference in the world.

A Brief History of Raintree Council
GSRC was organized on September 10, 1957. Girl Scouts of the USA (GSUSA) officially chartered it, in
March 1958, to provide Girl Scout program in Vanderburgh, Warrick, Spencer, Perry, Posey, and Gibson
counties. In November 1961, White County, Illinois, joined Raintree Council. In September 1962, the council
officially extended its jurisdiction to include all of the counties presently being served, adding Martin, Pike,
Daviess, and Dubois counties in Indiana. In 2007, White County, Illinois transferred to Shagbark Council, and
in 2008, Knox County, in Indiana, was added to Raintree Council. For detailed information about Raintree
Council’s history, consult Yesterday and Today, published in 1987, which is part of the council library.

Raintree Council Properties
1) Girl Scout Council Office, Evansville - Over the years, the council’s main office has been housed in eight
   different Evansville locations. Presently the office is located at:
            Evansville 223 N.W. Second Street.
            Mailing address:  P.O. Box 1350, Evansville, IN 47706-1350
            Telephone:        812.421.4970
            Fax:              812.421.4980
            Toll Free:        800.757.9348
            Email:            (first initial)(last name)@girlscouts-raintree.org
                              www.girlscouts-raintree.org
            Office hours:     Monday-Friday, 9:00 a.m. – 5:30 p.m. (Central Time)
	       Katie’s Korner, the Council Shop, is open Monday-Thursday 9:00 a.m. to 5:30 p.m., Friday
        9:00 a.m. to 4:30 p.m. (Labor Day – Memorial Day).
     Exceptions to regular office hours are announced in the Scoop and on the council office telephone
      answering machine.
     Group tours may be arranged by appointment through your Membership Services Specialist.
     Executive offices, Annemarie Room, Raintree Room, Council Library, and Katie’s Korner are located
      here.
2) Camp Koch, Cannelton - Camp Henry F. Koch was a part of Raintree Council from its beginning. In 1941
    Mr. Koch gave the initial tract of land to the Evansville Girl Scouts.




                                                       6
     Girl Scouts of
  Raintree Council, Inc.
    Area by County




Geographic Subdivisions
Raintree Council’s jurisdiction includes the following:
In Vanderburgh County, Eastside, North Central, North Side, River City, and West Side service units; in War-
rick County, North and Southwest Warrick service units; in Posey County, North and South Posey service
units; in Dubois County, North and South Dubois service units; and Spencer, Perry, Davies, Martin, Pike,
Knox, and Gibson service units.

A Brief History of Girl Scouting
The first meeting—Juliette “Daisy” Gordon Low assembled 18 girls from Savannah, Georgia, on
March 12, 1912, for a local Girl Scout meeting. Her goal: Bring all girls out of isolated home environments
and into community service and the open air. Girl Scouts hiked, played basketball, went on camping trips,
learned how to tell time by the stars, and studied first-aid. For more on Juliette Gordon Low, visit the follow-
ing website: www.girlscouts.org/who_we_are/history/low_biography.
Today, Girl Scouts has a membership of more than 3.5 million girls and adults, and more than 50 million
women in the United States are Girl Scout alumnae. You belong to this powerful network!




                                                          7
Girls and Women Today
Although girls and women have made remarkable progress since Juliette Low founded the first Girl Scout
troop/group in 1912, inequalities still persist:
     Women earn 77 cents for every dollar their male counterparts earn.
     For every dollar a white man earns, African American women earn 67 cents and Hispanic women earn
      approximately 58 cents.
     Women are almost 50% of the workforce; only 10% are CEOs of Fortune 500 companies.
     Women are granted fewer than 27% of Ph.D.s in physics, 20% in computer science, and 17% in engi-
      neering.
     Female professors represent only 36% of tenured faculty nationwide. Only 13% of universities grant-
      ing doctorates have women presidents.
     Women only hold 87 of the 535 seats (16.3%) in the U.S. Congress.
     Women only hold 75 of the 315 elective executive offices (24%) across the country.
     Since the end of World War II, women have served as president or prime minister only 42 times
      throughout the world.

Why Girl Scouts?
Girl Scouts understands that girls have unique needs that are best met in a program designed specifically for
them and delivered in an all-girl setting. Girl Scouts is singular among organizations in the United States in
that it is girl-focused and girl-driven. Research has shown the unique value of an all-girl program setting for
promoting strength, competence and learning.
Our experiential learning model is grounded in the best research and guides girls to discover, connect, and
take action. In Girl Scouts, girls discover the fun, friendship, and power of girls together. Through a myriad
of enriching experiences, such as field trips, sports skill-building clinics, community service projects, cultural
exchanges, and environmental stewardships, they grow courageous and strong.
Girl Scouting helps girls develop their full individual potential; relate to others with increasing understanding,
skills, and respect; develop values to guide their actions and provide the basis for sound decision-making; and
contribute to the improvement of society through their abilities, leadership skills, and cooperation with others.
Girl Scouts has developed an exciting new model—the Girl Scout Leadership Experience (GSLE). Every-
thing girls do in Girl Scouting is infused with the GSLE, which shows girls how to discover who they are and
what they stand for, connect with vibrant and diverse peers in their own neighborhoods and around the globe,
and together take action to make a difference in the world, inspiring and advocating for others along the way.
The GSLE identifies fifteen exciting outcomes/benefits for girls, all of which propel girls toward becoming
the exceptional women they were born to be.
In order for our community—indeed, for the world—to be at peace and work cooperatively, tomorrow’s leader/
advisors require mentoring. Girl Scouts, and the powerful model that is the GSLE, offers girls the tools they
need to be successful leader/advisors now and throughout their lives. As a Girl Scout leader, you’re the critical
link, as you learn about, understand, and deliver the GSLE to girls.




                                                        8
The Girl Scout Mission, Promise, and Law
You belong to this powerful organization of—and for—girls. The Girl Scout Mission, Promise, and Law
speak to the vision we all share for girls and that inspires each of us to work on behalf of tomorrow’s leaders.

The Girl Scout Mission
Girl Scouting builds girls of courage, confidence, and character, who make the world a better place.
Every opportunity in Girl Scouting, from group meetings, to travel, to earning badges, encourages girls to-
ward the mission of becoming courageous, having self-confidence, and being a person of character who takes
action to make a difference in the world.

Girl Scout Mission Statements through the Years
The current Girl Scout Mission is critically relevant to today’s world, just as previous mission statements were
relevant to the girls and women of their time:
     1912: “Train girls to take their rightful place in life, first as good women, then as good citizens, wives
      and mothers.”
     1924: “Realize the ideals of womanhood as a preparation for their responsibilities in the home and
      service to the community.”
     1953: “Help girls develop as happy, resourceful individuals, willing to share their abilities as citizens
      in their homes, their communities, their country and the world.”

The Girl Scout Promise
                                                                 The Girl Scout Law
On my honor, I will try:                                         I will do my best to be
     To serve God* and my country,                                       honest and fair,
     To help people at all times,                                        friendly and helpful,
     And to live by the Girl Scout Law.                                  considerate and caring,
                                                                         courageous and strong,
                                                                         and responsible for what I say and do,
                                                                         and to
      *Girl Scouts makes no attempt to define or interpret the           respect myself and others,
      word “God” in the Girl Scout Promise. We look to in-
      dividual members to establish for themselves the nature
                                                                         respect authority,
      of their spiritual beliefs. When making the Girl Scout             use resources wisely,
      Promise, individuals may substitute wording appropri-              make the world a better place,
      ate to their own spiritual beliefs for the word “God.”
                                                                         and be a sister to every Girl Scout.




                                                                 9
Sharing Your Unique Gifts
The comprehensive Girl Scout volunteer management system ensures that you are matched with the right
opportunities, are provided efficient and effective learning and support, and are recognized for the valuable
service you provide on behalf of girls. The first few steps of the process include background screening, inter-
viewing, and placement, which you’ve already experienced. Now, you are in a position to assess the skills and
competencies Girl Scouts has identified as most important—the ones that will lead to the best results for girls.
You already possess many of these skills and behaviors and will develop more in the coming year, as you
work more closely with girls and with your volunteer support team. After you’ve evaluated your skills and
identified opportunities for growth, you can utilize the learning opportunities offered by your council. You’ll
have the opportunity to learn and grow, right along with the girls!
As an adult volunteer member, you receive the benefits that every member receives—publications from both
the national office and Raintree Council, and supplemental insurance coverage. In addition to that, you also
have tremendous opportunities for personal development and career advancement. Girl Scouts is passion-
ate about ensuring that your experience is a good one by offering a comprehensive system of learning and
development that translates into new skills—and perhaps new opportunities in your workplace. You also have
access to a network of nearly a million (that’s right—a million!) other Girl Scout volunteers who care just as
passionately about making a difference in girls’ lives, and who are usually happy to assist fellow volunteers in
their career and personal pursuits.

Evaluating Your Skills
Use the following checklist to determine your strengths and areas for growth, and then work with your volun-
teer support team to boost the areas in which you can do some additional learning and skill-building.

Focusing on Girls
____ I create a fun, interactive, girl-led series of activities.
_____I help girls set realistic and clearly defined goals and objectives.
_____I am respectful of and empathetic to girls.
_____I create a friendly environment for girls and adults.
_____I foster girl-adult partnerships that provide opportunities for girls to lead their own
     activities.

Demonstrating Flexibility
_____I adjust, modify behavior, and remain flexible and tolerate in response to changes,
      obstacles, and divergent opinions.
_____I maintain a sense of humor and emotional composure, even when under pressure or
      opposition.

Communicating Well
____ I express ideas and facts clearly, concisely, and accurately.
_____I communicate in a manner that’s appropriate for each individual and group.
_____I use appropriate nonverbal communication.
_____I actively listen to others and incorporate their ideas and perspectives.
_____I facilitate group discussion, clarify the points of others, and encourage group responses
     and actions.
_____I present information that is clear, organized, and vibrant.

                                                          10
Fostering Diversity
_____I understand that each individual brings a unique—and important—experience to Girl
     Scouting and I embrace those differences.
_____I value, develop, nurture, use, and celebrate both group and individual diversity.
_____I strive for inclusiveness in all activities, removing barriers to participation for both girls
     and their parents/guardians.
_____I challenge the biases of others.
_____I treat others fairly.

Living with Personal Integrity
_____I demonstrate dependability, honesty, and credibility.
_____I accept responsibility for my own actions.
_____I maintain confidentiality.
_____I uphold ethical standards.

Taking Advantage of Volunteer Learning Opportunities
The council provides you with the initial information you need to successfully manage your group of girls,
and then lets you know how and where you can get additional information when you’re ready for more. Vol-
unteer learning is offered in a variety of ways, to best meet your unique learning style: written resources; face-
to-face learning; interactive online learning—and additional methods are always being developed and tested!
Currently you’ll find online learning modules that you can complete on your own schedule and at your own
pace, as well as face-to-face training opportunities that allow for immediate feedback on the skills learned
and knowledge gained. You also have resources—like this resource and the adult How To Journey Guides, for
example, to use as a reference over the next year. Read what you need now, and come back to it when you’re
ready for more. At this point, you have probably already completed the Online Volunteer Orientation and
will soon be scheduled for Leadership Essentials training, which will provide in-depth focus on delivering
the Girl Scout Leadership Experience—the outcomes that truly benefit girls, the processes (girl-led, learn-
ing by doing, and cooperative learning), and the three leadership keys (Discover, Connect, and Take Action).
(See Chapter 7 on Adult Learning opportunities at GSRC.)
Learning opportunities ensure that you have the support you need in Girl Scouting. The council’s Adult Edu-
cation Specialist will provide you with the instruction and guidance necessary to fulfill your role successfully.
This will help you work more effectively with Girl Scouts and may also introduce new skills and behaviors
into your work life, relationships, and personal development. In the end, your service will be recognized and
evident to all the girls you help become confident, courageous, and character-driven young women. And that’s
the greatest reward of all!

Getting Feedback on a Job Well Done
Serving as a Girl Scout volunteer affords you exceptional opportunities, both in the skills you’ll gain and
in the difference you’ll make in the lives of girls. Everyone involved with Girl Scouts wants to ensure that
you’re effectively mentoring girls to become world-changing leaders. GSRC staff helps you do that by mea-
suring outcomes, evaluating your performance (on the Volunteer Performance Self Appraisal Form), continu-
ing to give you opportunities to build new skills, and recognizing you for the tremendous work you do.
We want you to have such an incredible time working with girls that you want to stay in Girl Scouting! So,
after you complete your current role, GSRC staff will go through a reappointment process, in which you’ll
talk about the positive parts of your experience as well as the challenges you faced, and discuss whether you
want to return in this position or try something new. GSRC staff will also take this opportunity to thank you
for all the hard work you do!
                                                       11
   Chapter 2
Who Can Join Girl Scouts—and How?
Girl Scout Calendar
Organizational Structure of Girl Scouts
   Girl Scouts of Raintree Council
       Policy Making—Council Board of Directors
       Council Finances
   National Organization and Worldwide Sisterhood
       Juliette Low World Friendship Fund




                          12
Who Can Join Girl Scouts—and How!
Any girl—from kindergarten through 12th grade—can join Girl Scouts. Girl Scouts is about sharing the fun,
friendship, and power of girls and women together, whether that’s a girl in the United States or an American
girl living overseas. Volunteers are also a diverse group, and may be a college volunteer working on a com-
munity action project, a parent volunteer ready for an outdoor adventure with her daughter’s group, or any
responsible adult (female or male, who has passed the necessary Volunteer Application Process) looking to
make a difference in a girl’s life.
What all members share, whether girls or adults, are the Girl Scout Promise and Law. Each member also
agrees to follow safety guidelines as stated in Safety-Wise and pay the annual membership dues of $12. Or, as
an adult member, you can purchase a lifetime membership for $300.
After they join, girls team up in the following grade levels:

      Girl Scout Daisy, grades K–1

      Girl Scout Brownie, grades 2–3

      Girl Scout Junior, grades 4–5

      Girl Scout Cadette, grades 6–8

      Girl Scout Senior, grades 9–10

      Girl Scout Ambassador, grades 11–12

Across the country, the Girl Scout community is hard at work on a whole new approach to making sure that
everyone can participate in Girl Scouting in the ways they want to. Both girls and adult volunteers can choose
from several flexible ways to participate—called Pathways—that offer the freedom to tailor your level of
involvement to fit your schedule and lifestyle. You can also volunteer behind-the-scenes, working at GSRC
office, instead of volunteering directly with girls.
Girls can choose any one, all, or some of these Pathways (camp, events, special interest, troop/group, travel,
and virtual)* within a single membership year, and you have the option of partnering with girls throughout
a membership year or committing to an opportunity for only a few weeks or months. (*Note that the virtual
Pathway is still in development.)

Did You Know?
Girl Scouts has always been committed to ensuring that all girls who want to be a Girl Scout can be. We reach
out in a variety of unique ways to make sure that happens. Check with GSRC if you’re interested in learning
more!
Here are a few examples of happenings around the country:
     Challenge and Change: Funded in rural communities through a grant from the U.S.
      Department of Agriculture, this program uses the GSLE to emphasize social entrepreneurial
      opportunities.
     Girl Scouts Beyond Bars: For more than fifteen years, Girl Scouts, in partnership with
      the National Institute of Justice, has provided girls with an opportunity to visit their
      incarcerated mothers and take part in troop/group meetings.
     Girl Scouts in Detention Centers: This program brings the GSLE to girls in juvenile
      detention centers.




                                                       13
Girl Scout Calendar
Girl Scouts celebrate three special birthdays each year that you are encouraged to include in your group planning.

February 22: World Thinking Day (birthday of both Lord Baden-Powell and Lady Olave Baden-Powell, the
                originators of Boy Scouts and the Scouting Movement worldwide).

March 12: The birthday of Girl Scouting in the USA. The first troop/group meeting was held in Savannah,
             Georgia on this date, in 1912.

April 22: Volunteer Leader/Advisor Appreciation Day—this day is set aside especially for you!
October 31: Founder’s Day (Juliette Gordon Low’s birthday).
Note: Girl Scout Week begins the Sunday before March 12 (“Girl Scout Sunday”) and extends through the
     Saturday following March 12 (“Girl Scout Sabbath”).


World Thinking Day
World Thinking Day, first created in 1926, offers a special day for Girl Scouts and Girl Guides from around
the world to think of each other and give thanks and appreciation to their sister Girl Scouts. February 22 is the
mutual birthday of Lord Baden-Powell, founder of the Boy Scout movement, and his wife, Olave, who served
as World Chief Guide.
Today, girls show their appreciation and friendship on World Thinking Day not only by extending warm
wishes but also by offering a voluntary contribution to the Juliette Low World Friendship Fund, which helps
offer Girl Guiding/Girl Scouting to more girls and young women worldwide.

Girl Scouts’ Organizational Structure
Girl Scouts is the world’s largest organization of and for girls, and it currently encompasses 2.6 million girl
members and nearly one million volunteers! Two core structures support all these members: local councils
and the national headquarters.

Girl Scouts of Raintree Council
GSRC is chartered by Girls Scouts of the USA, the world’s largest volunteer organization for girls to deliver
the Girl Scout leadership experience and establish local responsibility for leadership, administration, and
supervision of the program, and to develop, manage, and maintain Girl Scouting in a geographic jurisdiction.
As a volunteer, it is through GSRC that you will have the most contact. However, the national office also
provides resources, especially those you can find online at www.girlscouts.org. In addition, GSRC is provided
with program and other support resources by the national office to ensure that what is delivered through the
councils is nationally consistent for all girls across the country.
The corporate goals set forth priorities permitting GSRC to continue as an integral part of a movement that
empowers females, offers open membership, and predicates action on a code of values. Raintree’s Board of
Directors periodically reviews and revises these goals and strategies to assure that they reflect the current is-
sues and needs of the council. Copies are distributed when the latest review is complete. Copies are available
from the council office.




                                                        14
                         Girl Scout Connections


                                         Pathway
                   A Pathway is a way that girls and adults partiipate in the
                    Girl Scout Leadership Experience. Girls, their leaders/
                  advisors, and troop/group committee members, implement
                                         a Pathway.




                                         Cluster
             A Pathway Services Director organizes and manages Pathways in a
                                 single geographic area.




                                      Service Unit
        Clusters in a small geographic area make up services units, which are led by a
        volunteer team. The service unit provides printed materials, human resources,
                informational meetings, and plans local events and activities.




                  Girl Scouts of Raintree Council (GSRC)
        Councils are local units chartered by the national organization to administer and
     deliver Girl Scout program within a council’s jurisdiction (a specific geographic area).
            Raintree Council is incorporated in the state of Indiana with 11 counties
                         in southwestern Indiana, with 18 service units.




          Girl Scouts of the United States of America (GSUSA)
  Girl Scouts of Raintree Council, along with more than 100 councils in the United States and its
  territories, is served by the national organization, GSUSA. A volunteer board and professional
          staff provide direction for consistent implementation of the Girl Scout program.




    World Association of Girl Guides and Girl Scouts (WAGGS)
GSUSA and Girl Guides in 145 countries comprise this worldwide movements, which is the largest
                             women’s organization in the world.




                                                15
                                                           Girl Scouts of Raintree Council, Inc. Structure


                                Policy Structure
                                                           Council
       Council Nominating Committee                                                          Council Delegates
                                                  Board of Directors

                                              Board Members At Large

                                                            Chair



          Secretary         Treasurer     1st Vice Chair             2nd Vice Chair       3rd Vice Chair      4th Vice Chair

                                                                                            Org. App.
                                                                                                               Fund Dev.
                                                                                             Comm
                                                                                                               Committee
                            Standing Committees                               Task Groups




16
                                                                Operational Structure                                                    CEO


                        Director of Membership Services                                                                     Fund             Community              Bookkeeper
                                                                                                                         Development          Relations/
                                                                                                                                             Publications           Sr. Admin. Asst.
            Membership                                                Program Services Specialist—Younger                                      Director
         Service Specialists                                            Girl and Adult Learning Manager
                                                                                                                                                                    Registrar
                                                                                                                                            Publications Asst.
                                                                     Program Services Specialist—Older Girl                                                         Retail Manager
       Service Teams                                                    and Outdoor Education Manager
                                                                                                                                                    SU Media Reps          Receptionists
     Leaders/Advisors                                                Program Specialist                                           Cookie SU Reps                    Camp Ranger

     Membership Services                Membership Services                Day Camp Directors                                     Grant Writer                           Maintenance
     Specialist-New Markets             Advisory Group                                                                                                                   Workers


     Interns/Facilitators
                                          Awards            Teen Advisory           Travel              Adult Learning
                                         Committee           Committee             Committee              Committee
         Mbr. Admin. Assts.
                                                                                                                                                                                       7/2008
Policy Making – Council Board of Directors
The volunteer Board of Directors consists of seven officers and approximately fifteen members-at-large from
various areas in the council. Elected delegates from the council’s service units, operational committees, and
board committees give input to the board of directors to aid them in policy and decision-making.
The board makes organizational plans for the council, oversees implementation of plans, and evaluates and re-
views the results of those plans. When delegates elect the members of the board, they give the board authority
to make policies in the areas of: Membership Services (Program, Adult Learning, and Membership), Finance,
Public Relations, Community Relations, and Management.

Council Finances
Income
Gifts from the Community—The council is supported by gifts from individuals, including the Family Giving
Partnership, Annual Giving, the “I Love Camp Koch” Club, Legacy for Girls events, planned giving, corpo-
rate and foundation support, interest from investments, and the sale of Girl Scout equipment (badges, etc.).
United Way—GSRC receives support from several United Way organizations in its eleven-county jurisdic-
tion. Raintree Council is a partner agency of the following United Way organizations: United Way of Daviess
County, United Way of Gibson County, United Way of Perry County, United Way of Pike County, United Way
of Posey County, United Way of Knox County, and United Way of Southwestern Indiana.
Girl Scout Cookie Sale Program—The primary purpose of a council product sale is to help girls develop a
wide range of skills, including leadership, entrepreneurship, money management, goal-setting, decision-mak-
ing, planning, teamwork, and to help them generate income for their participation in the various Girl Scout
Pathways. The funds realized from product sales are used to support the work of GSRC.
The annual Cookie Sale Program has profit sharing opportunities for members:
     Troops/groups use profits to finance troop/group program.
     Council profits are used to develop Pathways, maintain and improve camps, provide Girl Scout enrich-
      ment programs, recruit and train leader/advisors, and cover the cost of day-to-day council operations.
     Girls earn Cookie Dough, which they can use to pay for Girl Scout activities.
Program and Camping Fees—Fees are used to cover a portion of the operating cost of the event. The
council underwrites the cost of events to keep fees affordable to participants.
Expenditures
Girl Scouts of Raintree Council, Inc. is a 501(c) 3 non-profit corporation that delivers services. The expen-
ditures of the council correspond to those incurred by any service institution such as a school, church, or
counseling agency. Costs include professional staff and expenses related to delivery of service, such as post-
age, office supplies, travel, and training. Examples of expenses connected with corporate and board affairs
are the Annual Meeting, board and committee meetings and materials, delegate meetings, service unit meet-
ings, national council meetings, meeting room rental, postage, office services, staff assistance, long distance
telephone, audit, attorney fees, insurance, and other financial responsibilities connected with sound corporate
and financial control.
In addition, the council provides facilities for girls and volunteer adults to use while camping and pays the
costs of insurance, utilities, site, building and equipment maintenance, telephone, and other costs associated
with providing safe, clean sites for use by girls.
The council’s operations also deal with direct programming and services for girls—resident camp, destina-
tions, council program events for girls through Pathways, and financial assistance to individuals participating
in the Girl Scout program.
Please refer to GSRC’s most recent annual report, available upon request, for more details regarding council
expenditures.

                                                       17
National Organization and Worldwide Sisterhood
The national office of GSUSA, located in New York City, employs roughly 400 employees. (To visit GSUSA
online, direct your browser to www.girlscouts.org, where you’ll find a wealth of resources for both girls and
volunteers.) This 97-year-old organization is now affiliated with a worldwide family of 10 million girls and
adults in 145 countries through the World Association of Girl Guides and Girl Scouts (WAGGGS).
As girls engage in the Girl Scout Leadership Experience (see Chapter 3), Global Girl Scouting ensures that
they have increased awareness about the world, cross-cultural learning opportunities, and education on rel-
evant global issues that may inspire them to take action to make the world a better place. Visit the following
site, www.girlscouts.org/who_we_are/global, for additional information.

Juliette Low World Friendship Fund
To honor Juliette Gordon Low’s love of travel, of experiencing different cultures, and of making friends, Girl
Scouts created the Juliette Low World Friendship Fund, in 1927. Today, this fund supports girls’ international
travel, participation in adult learning, and attendance at other international events—any event that fosters
global friendships that connect Girl Scouts and Girl Guides from 145 nations.
Visit www.girlscouts.org/juliette_low_fund.asp to find out more or donate to the fund!
Since 1925, USA Girl Scouts Overseas (USAGSO (a division of Global Girl Scouting) has helped ease the
transition for American families relocating overseas by offering the familiar traditions and exciting opportuni-
ties of Girl Scouting to girls. USAGSO now serves thousands of American girls living overseas, as well as
girls attending American or international schools.
Through Global Girl Scouting, members participate in World Thinking Day on February 22, visit the four
WAGGGS World Centers, participate in international travel, help promote global friendship, and understand-
ing by supporting the Juliette Low World Friendship Fund, and take action on global issues.




                                                       18
  Chapter 3
Program—What Girl Scouts Do
The Girl Scout Leadership Experience
   Three Keys to Leadership
   Girl Scout Processes
A Journey Awaits
   It’s Your World—Change It!
   It’s Your Planet—Love It!
   Getting Started with Journey books
The Highest Awards in Girl Scouting
Badges, Try-Its, Pins, and More!
  How to Use Girl Scout Service Marks/Insignia
Other Initiatives and Opportunities
Girl Scout Traditions—Pass It On!
   Time-Honored Ceremonies
   Signs, Songs, Handshake, and More!




                          19
Program—What Girl Scouts Do!
The Girl Scout program—that is, what girls do in Girl Scouting—offers incredible opportunities for girls to
grow in their leadership skills, develop lifelong friendships, and earn awards along each step of their Leader-
ship Journeys, no matter what their grade levels, experiences with Girl Scouting, or background.
The Girl Scout program is centered around the Girl Scout Leadership Experience (GSLE), and the best way to
deliver the GSLE to girls is through Journeys—powerful, exciting books and awards that are the core of the
Girl Scout program offering. Each Journey offers opportunities to earn prestigious awards, and at the Junior
level and above, girls have a chance to earn the highest awards in Girl Scouting: the Girl Scout Bronze, Silver,
and Gold Awards. Of course, earning and collecting a variety of badges, patches, and pins is also an important
Girl Scout tradition that lives on, because doing so encourages girls to learn and demonstrate important skills.
A variety of badge activities allow girls to focus on particular interest areas, like financial literacy, healthy liv-
ing, science and technology, and outdoors and the environment. And Girl Scout ceremonies and songs con-
tinue to link girls with not only Girl Scout peers today but also the lineage of Girl Scouts past. This chapter
shares details on each of these exciting elements of the Girl Scout Leadership Experience.

The Girl Scout Leadership Experience (GSLE)
Today’s effective leader/advisors stress collaboration, inclusion, and a commitment to improving the world
around them. Girls themselves tell us that a leader/advisor is defined not only by the qualities and skills she
hones but also by how she uses those skills and qualities to make a difference in the world—to achieve trans-
formational change! For this reason, the GSLE—the framework for defining what girls do in Girl Scouting,
how they do it, and who will benefit, borne out of years of research and development—engages girls in three
key activities: discovering who they are and what they value; connecting with others; and taking action to
make the world a better place.

Three Keys to Leadership
In Girl Scouting, Discover + Connect + Take Action = Leadership. The entire Girl Scout program, regardless
of the exact topic, is designed to lead to leadership outcomes (or benefits) that stem from these three keys.

Discover
Girls understand themselves and their values and use their knowledge and skills to explore the world. The
benefits intended for girls from the discover key include:
      Developing a strong sense of self
      Developing positive values
      Gaining practical life skills and practicing healthy living
      Seeking challenges in the world
      Developing critical thinking skills

Connect
Girls care about, inspire, and team with others locally and globally. Benefits for girls include:
      Developing healthy relationships
      Promoting cooperation and team-building
      Resolving conflicts
      Advancing diversity in a multicultural world
      Feeling connected to their local and global communities




                                                         20
Take Action
Girls act to make the world a better place. Benefits intended for girls include:
     Identifying community needs
     Working as resourceful problem-solvers
     Educating and inspiring others to act
     Advocating for themselves and others, at home and around the world
     Feeling empowered to make a difference
The most powerful component of the take action key is that, not only do Girl Scouts themselves benefit as
they grow in their leadership skills, but communities, the nation, and the world benefit as well. Taking action
translates to making the world a better place.
Please note: After years of research, the three keys to leadership were introduced in 2008, replacing Girl
Scouting’s “four program goals” and the “4Bs” from STUDIO 2B. Publications and web content that were
produced before the introduction of the GSLE continue to offer valuable information and ideas for you, but
anytime you see four program goals or 4Bs in older materials, think three keys, instead!

Girl Scout Processes
All activities in the GSLE build on three processes (that is, how girls go about doing their activities and how
they interact with each other) that make Girl Scouting unique from school and other extracurricular activities.
     Activities are Girl-Led: Girls of every grade-level take an active role in determining what, where,
      when, why, and how they’ll structure activities. As part of the adult-girl partnership fostered by Girl
      Scouts, you use this process to strengthen and support girls’ empowerment and decision-making roles
      in activities. Your role is to provide grade-level-appropriate guidance while ensuring that girls lead as
      much as possible in the planning, serve as a resource and support.
     Girls Learn by Doing: Girls use hands-on learning to engage in an ongoing cycle of action and
      reflection, deepening their understanding of concepts and mastering practical skills. As girls take part
      in meaningful activities—instead of simply watching them—and then later evaluate what they have
      learned, learning is far more meaningful, memorable, and long-lasting. You assist girls in this process
      by facilitating grade-level-appropriate experiences through which girls can learn, and leading discus-
      sions that reflect on those experiences. When girls learn by doing, they can better connect their experi-
      ences to their own lives, both in and out of Girl Scouting.
     Girls engage in Cooperative Learning: Girls share knowledge, skills, and experiences in an atmo-
      sphere of respect and cooperation, working together on a common goal that engages each individual
      girl’s diverse talents. In cooperative learning environments, people learn faster, process information
      more efficiently, and are better able to retain the information learned. This idea, also known as “posi-
      tive interdependence,” engages girls in meaningful ways, encourages and appreciates differences in
      outlook and skills, and creates a sense of belonging. In your role as a volunteer, you want to structure
      cooperative-learning activities that will nurture healthy, diverse relationships, and also give continu-
      ous feedback to girls on those learning experiences.
These three processes promote the fun and friendship that, for nearly one hundred years, have been integral to
Girl Scouting. But they do even more: When girls lead, when they learn by doing, and when they engage in
cooperative learning, the fifteen leadership outcomes (or benefits) discussed in the preceding section are far
more likely to be understood and achieved.

Girl Scouts access the Leadership Experience via Pathways
Girl Scout Pathways are the ways in which girls and adults participate in Girl Scouting. Girls can choose any
one, all, or some of these Pathways within a single year; however, the various Pathways will be geared spe-
cifically to different grade levels.

                                                       21
The Girl Scout community nationwide continues to develop new approaches to ensure that girls and adults
can participate in Girl Scouting in as many ways as meet their needs.
Below are the six GSUSA Girl Scout Pathways that allow girls and adults to participate in Girl Scouts in a
flexible way.

Pathways for Girls and Adults
        1. Camp—Girls participate in day or resident camps with a focus on the outdoors and/or environ-
           mental education.
        2. Events—Girls participate in events (e.g., fall events, council sponsored programs, etc.)
        3. Special Interest—Girls participate in a series of programs with the same group of girls relat-
           ing to a specific theme or purpose (e.g., high-adventure teen group, completion of the “It’s Your
           World—Change It!” Journey over a six-week period).
        4. Travel—Girls plan, earn money, prepare, and participate in regional, national, and international
           trips.
        5. Troop/group—Girls participate in a series of programs with the same group of girls over the
            course of an academic year.
        6. Virtual—Girls participate in interactive, high-quality program activities in a safe, secure, online
            environment supplemented by live events. The Virtual Pathway is presently in development. Na-
            tional implementation is scheduled for roll out during the 2011-2012 membership year.

A Journey Awaits
The core component of the Girl Scout Leadership Experience is the Leadership Journey, a coordinated series
of activities grouped around a theme, each with a clear starting point (an invitation to explore and take ac-
tion) and an ending point (an opportunity to reflect, reward, and celebrate). Each Journey book includes fun,
challenging, and purposeful experiences spread over a series of sessions (which you can expand over several
group meetings), and each is tied to some or all of the fifteen national outcomes/benefits for girls. In other
words, the Girl Scout Leadership Experience (GSLE) is sewn right into the Journeys for you!
Each girl’s book immerses Girl Scouts in the topics that make up the Journey, while the adult How To Guides
feature enriching activities for a group of girls, coaching tips, and sample session outlines that you can cus-
tomize to fit the needs of your group, whether you facilitate a troop/group, volunteer at a Girl Scout camp,
mentor girls on a travel adventure, or engage with girls in a series or event. Together, the girls’ books and
adult guides ensure that every Girl Scout in every Pathway receives a consistent, high-quality experience that
ties to the GSLE and engages girls in realizing specific leadership outcomes/benefits.
As you work through a grade-level-specific Journey book, you’ll have your own learning-by-doing experi-
ence, as you come to understand the GSLE even more deeply. As girls work toward and earn the awards that
accompany each Journey, you’ll be sure the girls are receiving the benefits Girl Scouts promises—and you’ll
be able to apply your understanding of the GLSE to everything else girls go on to do in Girl Scouting.
You can share the GSLE with girls in your group through two series of Journey books. Both invite girls to
explore a specific leadership theme for their level and provide meaningful experiences centered on the three
keys to leadership for all girls. Each marks their achievements by earning prestigious Journey awards.

It’s Your World—Change It!
The first series of Journey books invites girls to develop a deep understanding of themselves, understand how
powerfully they can act when they team up with others who share a vision, and make a difference in their
communities by inspiring, educating, and advocating. Books in the first series of Journey books include:
     Welcome to the Daisy Flower Garden: When flowers talk, what do they say? Something wonderful?
      Something wise? Listen close, and then plant a seed—maybe even two or three. In this garden, as in
      all of Girl Scouts, good things are bound to sprout.
                                                       22
     Brownie Quest: Pack a bag and join the quest! You’ll find trails with friends and fun and all sorts of…
      well, we can’t say what! After all, there’s a mystery to solve! And did we mention that special some-
      thing Girl Scouts have always loved—a bright and shining Brownie Elf?

     Agent of Change (for Juniors): Power. Everyone’s got it—individual power, team power, community
      power. There’s a whole spiral of power waiting, just for you. Toss in some power stories (and a chatty,
      power-loving spider) and you’ve got yourself one powerful adventure. Power on!

     aMAZE! (for Cadettes): Life is a maze. Navigate its twists and turns and you’ll find true friendships,
      meaningful relationships, and lots of confidence to boot. So go ahead, enter the maze. The goal is
      peace—for you, your world, and the planet, too.

     GIRLtopia (for Seniors): Imagine a perfect world for girls. Imagining is the first step to creating.
      Make your vision a reality. That’s what leadership is all about.

     Your Voice Your World—The Power of Advocacy (for Ambassadors): How often have you seen
      something that really needed to be changed and wondered, “Why isn’t someone doing something
      about that?” Guess what? You can be that someone! All it takes is your voice joining with other voices
      and pretty soon, you’ll see just how powerful advocacy can really be. So go ahead, start the winds of
      change with your own little flutter—be a Girl Scout Ambassador and an advocate.


It’s Your Planet—Love It!
The second series of Journey books issues a call for action to the environment, inviting Girl Scouts of every
grade level to explore the natural wonders of the world, become stewards of our fragile planet, and investigate
the science that keeps our earth spinning. Books in the second exciting series include:

     Between Earth and Sky (for Daisies): Sunshine, fresh air, new places to see. When flower friends
      travel, they enjoy all of these. So come along for the trip. Meet new friends and old. You’ll taste,
      touch, and smell what fun travel can hold!

     WOW! Wonders of Water (for Brownies): Water does so much for you! Can you return the favor? On
      this Wonders of Water Journey, you will love water, save water, and share water! That’s a really big
      WOW!

     GET MOVING! (for Juniors): Energy puts the sparkle in fireworks, the giddy-up in a pony, and the
      oomph in the everyday. So get moving! Energize, investigate, innovate. Get all the energy in your life
      flowing in the wisest ways.

     Breathe (for Cadettes): Take a deep breath. How do you feel? What do you see? Hear? Smell? Get set
      to focus all your senses on air. This is one airy Journey and it’s full of flair!

     Sow What? (for Seniors): So, what do you hope for from your food? Great taste? Pleasing smell?
      Good looks, too? As you dig into Sow What?, you’ll see how your food network can serve up what’s
      best for Earth—and best for you!

     Justice (for Ambassadors)—We all know what it is why is it so hard to achieve? Maybe it needs a
      brand-new equation—your equation. On this Journey, doing the math + some very sage ways = real
      hope for inspiring justice—for all of Earth and her inhabitants.




                                                      23
Getting Started with Journey Books
Please keep the following tips in mind as you review the Journey How To Guides:
     You and the girls you work with are encouraged to customize the sample sessions. The Journey How
      To Guides provide you with ideas, examples, and encouragement, along with ideas about sequencing
      experiences, facilitating discussions, and assisting as girls earn awards. But neither the girls’ books
      nor the adult guides are meant to provide hard-and-fast, unchangeable, lock-step sessions. Have fun
      creating new activities surrounding each topic. A Journey will be much more fun and relevant as girls
      make it their own!
     Take your time. Sample sessions in the Journeys have been created to show how it is possible to have
      a Girl Scout Leadership Experience in six to eight gatherings. Many girls and adults quickly find there
      is more they want to do, which is why the Journey books are filled with tips for you to customize the
      experience. As their imaginations take hold, girls will have many more ideas about how to extend the
      Journey with guidance from volunteers.
     Capture girls’ imagination and motivate them to take action by sharing stories. The Journey series
      engage girls in stories—real and fictional—of girls and women taking action in the world. Make use
      of these stories and expand upon them whenever you can—in any way that you and girls will enjoy.
      Stories, after all, capture the imagination and motivate. Ultimately, girls will create their own stories,
      meeting new people and taking action in the world. What other stories are going on in the region, and
      how can girls connect to them? What can girls find in stories—in art or life—that add to the feelings
      and ideas along this adventure?
     Connect to the three keys. As a volunteer in Girl Scouts, your experiences—and your view of leader-
      ship—will influence and inspire girls. Use the reflection exercises in the adult guide to think about
      the three keys to leadership (Discover, Connect and Take Action) and how you can best apply them as
      you team up with Girl Scouts on their Leadership Journey.


The Highest Awards in Girl Scouting:
The Girl Scout Bronze, Silver, and Gold Awards
The Girl Scout Bronze, Silver, and Gold Awards are Girl Scouting’s highest awards. Encourage girls to “go
for it” by earning these awards at the Junior through Ambassador levels.
The steps toward achieving Girl Scouting’s most prestigious leadership awards offer wonderful learning and
growth opportunities to girls. Check out some of the award projects girls are doing at GSRC. Better yet, talk
to a few past recipients of the Girl Scout Gold Award. You’ll quickly be inspired when you see and hear what
girls can accomplish right now as leader/advisors—and by the confidence, values, and team-building expertise
that girls gain as a result of going after Girl Scouting’s top awards. And imagine the impact girls have on their
communities, country, and even the world as they identify problems they care about, team with others, and act
to make change happen!
 To help girls receive the benefits Girl Scouting promises through our leadership outcomes, the steps toward
earning the highest awards have been undergoing an update. Lots of input has been gathered from around the
country, and the new guidelines for the awards debuted in summer, 2009. Talk to GSRC support team for in-
formation about transitioning between new and old guidelines, so that no girls lose out on efforts begun using
existing standards. Nationally, the goal is to have all girls using the new guidelines by October, 2011, so that
girls can truly experience the power of girls together as they take action, using consistent guidelines.
Like everything girls do in Girl Scouting, the steps to earning the awards are rooted in the Girl Scout Leader-
ship Experience and its three keys to leadership: girls discover themselves and their values and explore the
world, connect with others locally and globally, and take action to make the world a better place.
Going forward, to earn each of these awards, girls first complete a grade-level journey (two Journeys for the

                                                       24
Gold Award). Journeys provide girls experience with all three keys to leadership and prepare them to identify
community needs, work in partnership with their communities, and create take-action projects that make a
lasting difference.
After completing Journeys, girls apply their insights and skills to plan and carry out action projects based on
their unique visions. The Bronze, Silver, and Gold Awards offer girls relevant, grade-level-appropriate chal-
lenges related to teamwork, goal setting, and opportunities to build community networks.
The Girl Scout Bronze, Silver and Gold Awards offer girls incredible opportunities for personal development
and community leadership. These awards also engage girls in building networks that will not only support
them in their award projects, but also lead them to new educational and career opportunities. All this, of
course, starts with you—a Girl Scout volunteer! Encourage girls to go after the highest awards. More infor-
mation is available at http://www.girlscouts.org/program/gs_central/insignia/highest_awards/gold_award.asp.
Did you know that a Girl Scout who has earned her Gold Award immediately rises one rank in all four
branches of the U.S. Military? A number of college-scholarship opportunities also await Gold Award des-
ignees. A girl does not, however, have to earn a Bronze or Silver Award before earning the Girl Scout Gold
Award. She is eligible to earn any recognition at the age level in which she is registered.

A Tradition of Honoring Girls
From the beginning of Girl Scouts, one prestigious award has recognized the girls who make a difference
in their communities and in their own lives. The first, in 1916, was the Golden Eagle of Merit. In 1919, the
name changed The Golden Eaglet, and in 1920, the requirements for The Golden Eaglet were updated. The
First Class Award existed for only two years, from 1938–1940, and was replaced in 1940 with The Curved
Bar Award, the requirements for which were updated in 1947. In 1963, GSUSA re-introduced the First Class
Award, for a girl who was an “all-around” person, skills in many fields and a proficiency in one. Today’s high-
est award, the Gold Award, was introduced in 1980 and remains today.

Badges, Try-Its, Pins, and More!
Emblems, awards, and patches refer to items that girls wear on their vests or sashes, each of which
records a girl’s adventures and accomplishments as a Girl Scout. The following list describes the dif-
ferences among them:
     Emblems show membership in Girl Scouts, a particular council, a particular troop/group, or in some
      other Girl Scout group.
     Awards are earned by completing requirements or by demonstrating understanding of a concept. The
      Girl Scout Bronze, Silver, and Gold awards, as well as the Journey awards are two prestigious ways
      girls can earn awards. But girls also earn Daisy Petals, Brownie Try-Its, Junior badges, and Inter-
      est Project awards and STUDIO 2B charms (as Cadettes, Seniors, and Ambassadors). Some earned
      awards take the shape of pins. Additional awards are earned through Girl Scout requirements or are
      determined by partner organizations. Examples include religious awards and the President’s Award for
      Community Service. Note: Over the next several years, Girl Scouts will be updating the skill-building
      badge activities for girls, in order to tie them to the GSLE. Stay tuned for updates! Until then, con-
      tinue to dip into the existing offering to supplement the Journey experience—remember, once you’ve
      completed a Journey, you can apply the GSLE to everything else you and the girls choose to do!
     Participation patches are developed at the national or council level with a focus on participation.
      Some come with companion activity booklets, while others are given out at events. Examples include
      uniquely ME! patches, EarthPACT patch, and World Thinking Day patch.
Purchase emblems, patches, pins, and earned awards at GSRC’s Katie’s Korner Council Shop or by visiting
www.girlscoutshop.com. To see the array of Girl Scout emblems, earned awards, patches, and pins, check out
www.girlscouts.org/program/gs_central/insignia/list. There, you not only find a list of the earned awards for
each grade level but also can click on a link that shows you exactly where girls can place all their emblems,
awards, pins, and patches on vests and sashes.
                                                       25
How to use Girl Scout Service Marks and Insignia
      Images on Girl Scout products continue to send messages to the general public long after and event or
       project has ended.
      If Girl Scout marks and insignia are used indiscriminately, inconsistently, and/or without permission,
       they may become generic, nonproprietary names.
      GSUSA has exclusive ownership of, and responsibility for, the Girl Scout name and trademark.
      To protect the official emblems of the Girl Scout Movement, GSUSA has established guidelines, some
       of which are listed below, for the use of registered names, logos, or marks.

What are “Girl Scout marks”?
The following are trademarks, service marks, and symbols are owned by GSUSA and protected by law for use
on or in connection with goods and services of every kind:
Words and Phrases

Girl Scouts                            Campus Girl Scouts                       Senior Girl Scout

Girl Scout Cookie Sale                 Daisy Girl Scout                         Ambassador Girl Scout

Girl Scouting                          Brownie Girl Scout                       Girl Scout Cookies

Just4Girls                             Junior Girl Scout                        USA Girl Scouts Overseas

GirlSports                             Cadette Girl Scout                       WINGS (Women INvesting in
                                                                                Girl Scouting)



Insignia & Emblems                                 Shapes
Daisy Girl Scout                                   Trefoil Shape

Brownie Girl Scout (elf)                           Triangle Shape of Brownie Girl Scout Try-It

Contemporary Girl Scout pin                        Round shape of Junior Girl Scout proficiency badges

Girl Scout insignia, emblems, and uniforms         Rectangle shapes of Interest Project patches

Traditional Girl Scout pin                         Oval shape of troop crests
Lifetime Membership pin

Girl Scout Gold Award

Girl Scout Silver Award

Girl Scout Bronze Award

Thanks Badge I and II




                                                      26
Guidelines for using Girl Scout marks:
      Always use the symbol (trefoil with three profiles) and the logotype (the words ”Girl Scouts”)
       together.
      The service mark may never be redrawn, reproportioned, or modified.
      The preferred color treatment for the Girl Scout service mark is Girl Scout green (Pantone 334). An
       all black version is also acceptable.
      Do not shade, screen, or graduate the service mark or place the service mark against a complicated
       background or pattern.
      Surround the service mark with airspace that is 1/3 (one-third) the width of the symbol.
      When placing the service mark near another logo, use the version which is closest in size to that of the
       other logo, and place them side by side.
      The minimum size for the service mark is 1 1/16” in length for the horizontal version (including the
       length of the symbol, the logotype, and the registration mark ®) and ¾” in length for the stacked
       version.
      Items bearing registered Girl Scout names, logos, or marks purchased or developed for resale must be
       purchased from a GSUSA – licensed vendor, purchased from National Equipment Service, or pro-
       duced with prior GSUSA approval, if not available from a licensed vendor.
      Service unit chairs, troop Leader/advisors and/or members must have the approval of GSRC before
       approaching any licensed vendor.
      A licensed vendor must be used if merchandise uses any trademarked words/symbols and will be used
       for resale, or uses any trademarked words and/or symbols and will be given away at an event or activ-
       ity where a fee is involved.

GSUSA Trademark Statement
In each and every instance where trademark, copyright or other intellectual property of GSUSA are used in
textual form, the statement below must be displayed in an outlined box at the bottom of the page. Use it on
all printed materials – brochures, newsletters, flyers, programs created for special events (i.e. investitures,
bridging awards ceremonies, websites.)
Questions? Contact your service unit chair or call the council office, 812-421-4970.

 The “Girl Scouts” name, mark, and all associated trademarks and logotypes, including the “Trefoil Design” are owned by Girl
 Scouts of the USA. Used under authority of GSUSA. For information, visit www.girlscouts.org.

Other Initiatives and Opportunities
Other exciting initiatives and opportunities exist to support the Girl Scout Leadership Experience. A few ex-
amples are listed here, and you can find out how to engage your group in opportunities like these by contact-
ing GSRC or by visiting http://www.girlscouts.org/program/program_opportunities. Note that councils may
offer different experiences, based on availability of resources and partners in your area.
      uniquely ME!: A joint venture between Girl Scouts and Dove/Unilever that helps girls discover the
       importance of challenging themselves, developing healthy coping skills, evaluating media influences,
       knowing what to look for in a friend, and finding ways to make a difference in the lives of others.
      Elliott Wildlife Values Project (EWVP): Launched more than ten years ago, the EWVP provides
       girls with resources, collaborations, and opportunities that enable girls to explore nature, protect the
       environment, and develop a lifelong commitment to wildlife conservation.
      Math (STEM) uses LEGO MINDSTORMS, programmable robotics that both test girls’ technical
       skills and expose them to leadership skills.

                                                                 27
     NASA collaboration: Girl Scouts and NASA collaborated more than fifteen years ago, with a shared
      goal of exposing girls to science careers, creating summer internships for girls, hosting field trips
      relating to earth and solar exploration, creating community outreach programs, and providing adult
      volunteers with training opportunities. To date, more than 100,000 girls have engaged in this program.

Girl Scout Traditions: Pass it On!
Throughout the long history of Girl Scouts, certain traditions remain meaningful and important, and
are still practiced today. This section describes the most revered Girl Scout traditions.

Time-Honored Ceremonies
Ceremonies play an important part in Girl Scouts, and are used not only to celebrate accomplishments, experi-
ence time-honored traditions, and reinforce the values of the Promise and Law, but also to encourage girls to
take a short pause in their busy lives and connect with their fellow Girl Scouts in fun and meaningful ways.
Many examples of ceremonies—for awards, meeting openings and closings, and so on—are sewn right into a
Journey, including ideas for new ceremonies girls can create!
Girls use ceremonies for all sorts of reasons: to open or close meetings, give out awards, welcome new mem-
bers, renew memberships, and honor special Girl Scout accomplishments. A brief list follows, so that you can
become familiar with the most common Girl Scout ceremonies:
     Bridging ceremonies mark a girl’s move from one grade-level of Girl Scouting to another, such as
      from Junior to Cadette. (Note that Fly-Up is a special bridging ceremony for Girl Scout Brownies
      who are bridging to Juniors.)
     Closing ceremonies finalize the meeting, with expectations for the next. A closing ceremony may be
      as simple as a hand squeeze while standing in a circle.
     Court of Awards is a time to recognize girls who have accomplished something spectacular during
      the Girl Scout year.
     Flag ceremonies can be part of any activity that honors the American flag.
     Girl Scout Bronze (or Silver or Gold) Award ceremonies honor Junior Girl Scouts who have earned
      the Girl Scout Bronze Award, Cadettes who have earned the Silver Award, Seniors or Ambassadors
      who have earned the Gold Award, and are usually held for a group or combined with the council
       recognition.
     Girl Scouts’ Own is a girl-led program that allows girls to explore their feelings and beliefs around a
      topic (such as the importance of friendship or the personal meaning they get from Girl Scout Promise
      and Law) using the spoken word, favorite songs, poetry, or other methods of expression. It is never a
      religious ceremony.
     Investiture welcomes new members, girls or adults, into the Girl Scout family for the first time. Girls
      receive their Girl Scout, Brownie Girl Scout, or Daisy Girl Scout pin at this time.
     Opening ceremonies start troop/group meetings and can also begin other group meetings.
     Pinning ceremonies help celebrate when girls receive grade-level Girl Scout pins.
     Rededication ceremonies are opportunities for girls and adults to renew their commitment to the Girl
      Scout Promise and Law.
For more about ceremonies, visit http://www.girlscouts.org/program/gs_central/ceremonies.

Signs, Songs, Handshake, and More!
Over the course of 97 years, any organization is going to develop a few common signals that everyone un-
derstands. Such is the case with Girl Scouts, an organization that has developed a few unique ways to greet,
acknowledge, and communicate. Examples are listed in the following sections.

                                                      28
Girl Scout Sign
The idea of the sign came from the days of chivalry, when armed knights greeted friendly knights by raising
the right hand, palm open, as a sign of friendship. To give the sign yourself, raise the three middle fingers of
the right hand palm forward and shoulder high (the three extended fingers represent the three parts of the Girl
Scout Promise). Girls give the sign when they:
     Say the Promise or Law.
     Are welcomed in Girl Scouts at an investiture ceremony that welcomes new members.
     Receive an award, patch, pin, or other recognition.
     Greet other Girl Scouts and Girl Guides.

Girl Scout Handshake
The handshake is a more formal way of greeting other Girl Scouts, and is also an appropriate way to receive
an award. To do the handshake, shake left hands and give the Girl Scout Sign with your right hand.

Quiet Sign
The quiet sign can be extremely useful to you as a volunteer—teach this to girls during your first meeting!
The sign is made by raising your right hand high. As girls in the group see the sign, they stop talking and also
raise their hands. Once everyone is silent, the meeting can begin.

Girl Scout Slogan and Motto
The Girl Scout slogan is, “Do a good turn daily.” The Girl Scout motto is, “Be prepared.”

Songs
Whether singing around a campfire or lifting a chorus of voices on the Mall in Washington, D.C., Girl Scouts
have always enjoyed the fun and fellowship that music creates. In fact, the first Girl Scout Song Book, a col-
lection of songs put together by girl members, was published in 1925. Since then, the organization’s love of
music has grown along with the girls it has empowered.
Songs can be used to open or close meetings, enhance ceremonies, lighten a load while hiking, or just share a
special moment with other Girl Scouts. For tips on choosing and leading songs, go to http://www.girlscouts.
org/program/gs_central/activity_ideas/songleading.asp. A variety of songbooks are also available for pur-
chase. Check out GSRC’s Katie’s Corner Council Shop or visit http://goshop.girlscouts.org/GSUSAOnline/
GSBasicLandingPage.aspx?subCatId=Books-Other.




                                                       29
    Chapter 4
Council Services
   Training/Adult Services
   Program Services
   Camping Services
   Membership Services
   Community Relations/Fund Development
   Office Services
Raintree Council Policies and Standards
Membership
Membership Registration
  Parent Meeting
  Registration Forms
Hold the Gold Bricks
Raintree Council Financial Procedures
  Keeping Records
  Policy Regarding Volunteer Background Checks and Investigative Reports
  Troop Finances and Money Management
      Who Pays for What in Girl Scouts
      Troop/Group Dues
      Troop/Group and Service Unit Supplies
      Indiana Sales Tax Information
      Product Sales
  The Girl Scout Cookie Program
  Money Earning Projects
  Troop-Group Sponsorship
Financial Assistance



                             30
Council Services
The following services are provided to all Girl Scout Pathways within the council. These services
are provided directly by administrative volunteers, employed staff, volunteers doing short-term jobs,
or the Board of Directors.

Training/Adult Education Services
     Organize and give leader/advisors introductory and appropriate training.
     Provide for advanced training of leader/advisors (leadership courses, workshops, conferences given
      by the council or other organizations).
     Provide timely, ongoing, on the job help for leader/advisors.
     Provide outdoor skills training and certification in troop/group camping.
     Give access to Girl Scout and other program books, audio visual equipment, and tools for program
      use.
     Provide for training of other support volunteers.

Program Services
     Secure program consultants.
     Offer multiple program experiences by organizing Pathways so girls can explore their skills and inter-
      ests and enjoy a variety of fun and enriching leadership experiences that inspire them to achieve their
      personal best.
     Give ideas and opportunities for community service projects, inter-troop/group program activities,
      troop/group money earning projects, and troop/group program.
     Administer financial assistance for Girl Scout activities through Scouterships and Camperships for
      girls and adults.
     Organize council or area-wide program activities and projects that enable girls of various backgrounds
      to meet and work together.
     Distribute information about national and international destinations opportunities.
     Select and endorse qualified applicants for destinations (trips) and administer financial assistance to
      participants. (The council provides a financial stipend to girls who are awarded a destinations oppor-
      tunity.)
     Assist and advise girls in their work toward achieving Girl Scout Awards, especially Bronze, Silver,
      and Gold.
     Approve candidates’ completion of all requirements to qualify for the Girl Scout Silver Award and
      Girl Scout Gold Award.
     Maintain and help implement Girl Scout Product Sale Programs.
     Develop Programs Done Quickly (PDQ) and make available to leader/advisors.

Camping Services (Direct Responsibility)
     Maintain facilities for camping, outdoor activities, and other program activities.
     Provide for troop/group, day, and resident camping opportunities (Program Services).
     Provide access to camping equipment (Support Services).




                                                      31
Membership Services
    Recruit girls and adults to participate in the six Pathways; camps, events, special interest, travel,
     troops/groups, and virtual.
    Recruit, select, place, and supervise leader/advisors and other membership volunteers.
    Secure meeting places and sponsoring groups.
    Interpret responsibilities of volunteers delivering program to girls.
    Manage membership growth and retention.
    Process Pathway registrations.
    Recognize service of volunteers.
    Provide opportunities to express needs, make suggestions, and take part in council planning and
     policy influencing process.
    Interpret council operation, the service unit’s role in the organizational structure, and national and
      local policies, standards, and procedures.
    Organize service unit program activities.

Community Relations/Fund Development
    Interpret Girl Scouting to parents, sponsoring groups, and community.
    Plan and promote publicity of Girl Scout activities and events.
    Maintain resource contacts with other service organizations.
    Advocate on issues pertaining to girls.
    Develop income streams to fund council activities and services.
    Acknowledge Girl Scout supporters and keep accurate records of their gifts.
    Secure funding to support the council’s programs and services.

Office Services
    Maintain bookkeeping for council finance operations.
    Validate insurance claimant for insurance company’s claim processing.
    Maintain office facilities.
    Produce materials for board of directors, service unit, cluster, staff, and project personnel.
    Maintain membership, event, and program activities registration.
    Make Girl Scout retail merchandise, e.g. badges, pins, etc, available for sale to membership.




                                                      32
Raintree Council Policies and Standards
Policies – An established course of action that must be followed by all members with no exceptions.
Standards – A guideline for a decision. In making a judgment about the application of standards, a leader/
advisor must consult with the Troop/group Service Director or the Membership Services Specialist.

Raintree Council Policies and Standards That Pertain To Membership Services
A. Girl Scouts of Raintree Council adheres to the policies of Girl Scouts of the USA and is guided by the
   standards of Girl Scouts of the USA. Policies of Girl Scouts of the USA are found in the Blue Book of
   Basic Documents and in the Leader/Advisor’s Digest. Standards of Girl Scouts of the USA are found in
   Safety-Wise.
B. The policies and standards of Girl Scouts of Raintree Council supplement Girl Scouts of the USA policies
   and standards must be used together to determine troop/group action.

C. Money-earning activities must not be conducted during council Girl Scout Cookie Sale Program.

D. Troops/groups doing overnight activities such as sleepovers, indoor cabin camping, lock-ins, hotel stays,
   backyard camping, etc., must be accompanied by a currently certified first aider (council-approved First
   Aid and CPR certification) and registered adult or teen (16 or older) Girl Scout/s who has/have been certified
   by Raintree Council in trip planning (On the Go certification).

E. A troop/group doing outdoor overnight camping must be accompanied by a currently certified first aider
   (council-approved First Aid and CPR certification) and registered adult or teen (16 or older) Girl Scout/s
   who has/have been certified by Raintree Council in trip planning (On the Go certification), basic outdoor
   training, and troop/group camp training.

F. Each applicant who seeks a volunteer assignment with Girl Scouts of Raintree Council, Inc., as a board
    member, troop or group leader/advisor, assistant troop or group leader/advisor, parent helper, all adults
    accompanying on overnight events, council trainer, troop, group, service unit cookie manager, or service
    team member, must complete an Application for Volunteer Position and is required to disclose, in writ-
    ing, the details of any felony and/or misdemeanor crime for which the applicant has been convicted or to
    which the applicant has pleaded “Guilty” or “No Contest.” Any applicant who gives false responses on a
    volunteer application shall be disqualified for appointment as a volunteer and, if already assigned by Girl
    Scouts of Raintree Council, Inc., will be subject to immediate dismissal.

G. Girl Scouts of Raintree Council conducts one Cookie Sale Program per year.

H. Girl Scouts of Raintree Council adheres to its volunteer management system, including but not limited to
   policies, standards and guidelines concerning volunteer personnel matters, background checks and proce-
   dures, position job descriptions, volunteer recognition system, training procedures and progressions, entry
   system, operations, cycle of operational meetings, service team manual, all as may be amended from time
   to time, as well as such other policies and procedures as determined by the Girl Scouts of Raintree Coun-
   cil from time to time. Notwithstanding, the Girl Scouts of Raintree Council, in its sole discretion, may
   deviate from any of the policies, standards and guidelines described in this Subsection G if such deviation
   is in the best interest of the Girl Scouts of Raintree Council.

I. All funds of Girl Scout Member Groups, (GSMG, i.e. groups, troops/groups, clusters, day camps, ser-
   vice units, etc.) must be held in a checking account. The account must include the council’s name, the
   identifying name or number of the group, and the signature of at least three authorized people (registered
   members), one of whom may be a teen (16 or older) Girl Scout. The authorized signers cannot be related
   to one another. Criminal background checks will be completed on all authorized signers. Any individual
   who is an authorized signer on more than one Girl Scout account must complete appropriate documenta-
   tion, obtained from the council office. At least two authorized people must sign all disbursements. ATM
   cards, debit cards, internet/electronic transfers are not permitted with Girl Scout accounts.
                                                       33
J. When opening a new account or changing the authorized signers on an account, an Authorization For
   Opening Account or Changing Authorized Signers for Non Profit Accounts form must be used. This form
   is requested from the council office. After the required information is recorded on the form, it is given to
   the Membership Services Specialist, approved by the Director of Membership Services, and signed by the
   CEO. The completed and signed form is given to an authorized signer on the account.

K. If a troop/group is not re-registered by January 1, it is considered a disbanded troop/group. The checking
   account of a disbanded troop/group will be held in the council’s custodial fund for distribution back to the
   troop/group, if the troop/group is reactivated within the current program year. Funds are to be held only
   until September 30 of that year. Undistributed funds will be deposited in a council “Troop/Group Fund
   Held Account” to be used for new troops/groups within the council as long as there are monies available
   in this fund. New troops/groups may receive a distribution of $25.

L. All contracts and agreements must be submitted to the council for review and signature by the Corporate
   Board of Directors’ designee/s.

M. Troops/groups may not distribute materials/information from other organizations, groups, or business
   without approval from the Director of Membership Services.

N. A licensed vendor must be used if merchandise uses any trademarked words/symbols and will be used for
   resale or uses any trademarked words and/or symbols and will be given away at an event or activity where
   a fee is involved.

Finance and Money Management Policies and Standards
Policies
K. If a troop/group is not re-registered by January 1, it is considered a disbanded troop/group. The checking
    account of a disbanded troop/group will be held in the council’s custodial fund for distribution back to the
    troop/group, if the troop/group is reactivated within the current program year. Funds are to be held only
    until September 30 of that year. Undistributed funds will be deposited in a council “Troop/Group Fund
    Held Account” to be used for new troops/groups within the council as long as there are monies available
    in this fund. New troops/groups will receive a distribution of $25.

I. All funds of Girl Scout Member Groups, (GSMG, i.e. groups, troops/groups, clusters, day camps, ser-
    vice units, etc.) must be held in a checking account. The account should include the council’s name, the
    identifying name or number of the group, and the signature of at least three authorized people (registered
    members), one of whom may be a teen (16 or older) Girl Scout. The authorized signers cannot be related
    to one another. Criminal background checks will be completed on all authorized signers. Any individual
    who is an authorized signer on more than one Girl Scout account must complete appropriate documenta-
    tion obtained from the council office. At least two authorized people must sign all disbursements. ATM
    cards, debit cards, internet/electronic transfers are not permitted with Girl Scout accounts.

J. When opening a new account or changing the authorized signers on an account, an Authorization For
    Opening Account or Changing Authorized Signers for Non Profit Accounts form must be used. This form
    is requested from the council office. After the required information is recorded on the form, it is given to
    the Membership Services Specialist, approved by the Director of Membership Services, and signed by the
    CEO. The completed and signed form is given to an authorized signer on the account.




                                                      34
Standards
 A. A report detailing the GSMG checking account is to be submitted to the council with troop/group reg-
     istration, within a week of opening a new account or making any changes to an existing account, i.e.
     changes of leadership, authorized signers, mailing address, etc. GSMG that do not register annually,
     i.e. service units, clusters, and day camps and do not have changes to their accounts, must submit the
     required report.

 B. The appointed or elected leader/advisor of the GSMG shall be ultimately responsible for the safekeep-
     ing of funds and accurate financial records; however, all signers on the checking ac count should have
     knowledge of all transactions and activities that occur on the account.

 C. A petty cash fund of no more than $25 may be kept on hand by the GSMG.

 D. Leader/advisors of Daisy, Brownie, Junior, or teen troops/groups, service units, and clusters must submit
     a completed report detailing the finances and summary of programs completed that program year, to
     the council. GSMG finance reports reflect a full 12-month year. All bank statements for the past twelve
     months should be attached to the report, if the GSMG has a checking account.

 E. A minimum of $25 should be retained in the troop/group treasury after finishing year-end activities. Keep
     in mind that the monies left from the previous year will be needed to run the troop/group until approxi-
     mately March, when Girl Scout Cookie Sale Program funds are received.

Money-Earning Projects Policy and Standards
Policy
 C. Money-earning activities must not be undertaken during the council Girl Scout Cookie Sale Program.

Standards
 A. Money-earning projects should be a valuable program activity for girls, compatible with Girl Scout Stan-
    dards in Safety-Wise.

 B. Troops/groups and non-troop/group-affiliated girls should be registered to receive materials pertaining to
     the Girl Scout Cookie Sale Program, other council-wide fundraising programs, and before participating
     in money-earning projects.

 C. Younger (under 13) Girl Scouts may not sell door-to-door unless accompanied by an adult.

 D. In order to have extra money-earning projects approved, troops/groups should support the Girl Scout
     Cookie Sale Program.

 E. Safety-Wise—Girl Scout Daisies may be involved in council-sponsored product sale activities only and may
     not collect money in any other way except through group dues or parental contributions.

 F. Brownie, Junior, and teen troops/groups may have one money-earning project each year in addition to the
     Girl Scout Cookie Sale Program or other council-wide fundraising program. Approval for any troop/
     group money-earning project other than the Girl Scout Cookie Sale Program or other council-wide fund
     raising program will be secured from the Membership Services Specialist in writing. Troops/groups are
     to have service-oriented, rather than product-oriented money-earning projects.

 G. In the event of a special teen troop/group project, where additional money is needed for special program
     activities, approval for additional money-earning activities should be secured from the Membership
     Services Specialist.



                                                     35
 H. Girl Scouts may not earn money for other organizations. However, girls may contribute a portion of their
    troop/group treasury to organizations or projects they consider worthwhile and that are in keeping with
    the principles of Girl Scouting.

Overnight/Camping Policies and Standards
Policies
 D. Troops/groups doing overnight activities such as sleepovers, indoor cabin camping, lock-ins, hotel stays,
     backyard camping, etc., must be accompanied by a currently certified first aider (council-approved First
     Aid and CPR certification) and registered adult or teen (16 or older) Girl Scout/s who has/have been certi-
     fied by Raintree Council in trip planning (On the Go certification).

 E. A troop/group doing outdoor overnight camping must be accompanied by a currently certified first aider
     (council-approved First Aid and CPR certification) and registered adult or teen (16 or older) Girl Scout/s
     who has/have been certified by Raintree Council in trip planning (On the Go certification), basic outdoor
     training, and troop/group camp training.

 F. Each applicant who seeks a volunteer position with Girl Scouts of Raintree Council, Inc., as a board
     member, troop/group or group leader/advisor, assistant troop/group or group leader/advisor, parent help-
     er, all adults accompanying on overnight events, council trainer, troop/group, group, service unit cookie
     manager, or service team member, must complete an Application for Volunteer Position and is required
     to disclose, in writing, the details of any felony and/or misdemeanor crime for which the applicant has
     been convicted or to which the applicant has pleaded “Guilty” or “No Contest.” Any applicant who
     gives false responses on a volunteer application shall be disqualified for appointment as a volunteer and,
     if already assigned by the Girl Scouts of Raintree Council, Inc., will be subject to immediate dismissal.

Standards
 A. A Daisy troop/group may stay overnight provided it stays within the Girl Scouts of Raintree Council
     guidelines for the Daisy Girl Scout age level.

 B. Outdoor Cooking: GSMG accompanied by a registered adult or teen (16 or older) Girl Scout who has ba-
     sic outdoor skills certification may cook on an outdoor wood fire or with charcoal. GSMG accompanied
     by a registered adult or teen (16 or older) Girl Scout who has troop/group camp training certification
     may use wood fires, vagabond stoves, solar cookers, charcoal, or other approved types of camp stoves as
     defined in Safety-Wise. Liquid fire starters may not be used.

 C. A registered adult or teen (16 or older) Girl Scout who has completed troop/group camp training may use
     kerosene, propane, or butane lanterns for temporary lighting in an outdoor setting away from tents.

 D. Candles may not be used in any camping program except in ceremonies under controlled conditions
    away from tentage. Staked or handheld torches may never be used.

Travel/Trip Policy and Standards
Policy
 L. All contracts and agreements (that pertain to this standard) must be submitted to the council for review
     and signature by the Corporate Board of Directors’ designee/s.

Standards
 A. The purpose of all travel/trips should be to enrich ongoing Girl Scout program and should be planned and
     carried out in accordance with the council’s Check List for Planning a Trip and Girl Scouts of Raintree


                                                       36
     Council Activity Check List, and Planning Trips with Girl Scouts, Activities Away from the Troop/Group
     Meeting Place, Safety-Wise, and other pertinent policies and standards.

B. All trips (leaving your local community and traveling outside the council) should be approved by the Path-
   ways Services Director or Membership Services Specialist in accordance with the Girl Scouts of Raintree
   Council Activity Checklist, Activities Away From the Troop/Group Meeting Place, Safety-Wise, and other
   pertinent policies and standards.

C. Daisy troop/group travel/trips should be within the council’s boundaries. If traveling more than thirty (30)
   miles outside the council’s boundaries approval is required from the Pathways Services Director or Mem-
   bership Services Specialist. These travels/trips should be during daylight hours and age appropriate.

D. All troops/groups should evaluate the kind of transportation needed, understand the safety requirements,
   and determine the best method of transportation for each trip in accordance with Safety-Wise and other
   Raintree Council produced materials and resources. Manufacturers’ guidelines for seating should be fol-
   lowed. For example, most air bag recommendations require children and adults of small stature to ride in
   the back seat. Children up to the age of 8 must be properly secured in a booster seat as directed by Indiana
   State Law.

E. All contracts and agreements for chartering a bus or other means of transportation must be submitted to the
   council to be signed by the person designated by the council Board of Directors. See Policy L.


Service Project Standards
A. All service projects should be adequately supervised by adults in accordance with the standards listed in
   Safety-Wise and the nature of the project.

B. Emergency procedures should be arranged in accordance with the nature and scope of the project.

C. Written clearance from the proper authorities and/or property owners should be obtained during the plan-
   ning process.

D. Girl Scouts should not be used to replace paid workers in any agency or organization.

E. For the protection of the girl members, Girl Scouts of Raintree Council does not participate in the follow-
   ing types of projects:

    1. Fund raising or selling for another organization. Girls may assist with the preparation of   materials
       for sales, i.e. bagging candy, stuffing envelopes for charitable organizations.

    2. Partisan political activities.

F. Service projects involving distribution of materials from other organizations or groups, and/or educational
   literature, should be handled in the following manner:

    1. Daisy and Brownie Girl Scouts – Booth or council sponsored activities only. Adults must accompany
       girls.

    2. Junior and teen Girl Scouts – Booth activities or door-to-door campaigns. If door-to-door, girls should
        work in pairs with adult supervision.




                                                      37
Permission Slip Standards
A. Each Girl Scout should have a permission slip signed by a parent or legal guardian for every activity that
   involves the following:

     unusual risk,
     sensitive or controversial topics or issues, and
     is held at a different time and/or place from the regularly scheduled troop/group meeting time and/or
      place.
B. The permission slip should state any risk or controversy involved, safety precautions planned for the event,
   the destination, the departure and return times, and an emergency phone number. The emergency contact
   person should not be a person attending the event.

C. Girl Scouts who do not return signed permission slips should not participate in an outing. When troop/
   group members are left behind, there should be adequate adult supervision.

D. A hike may be taken from the meeting place at the regular meeting time without a permission slip. (A note
   should be left on the door detailing activity and time of return.) Daisy leader/advisors should discuss and
   decide with parents whether girls should leave the meeting place at any time without a permission slip.

E. Permission slips should be saved for three years. (See date on registration packet.) Permission slips and
   About Your Daughter form should be passed to new leader/advisors or the council office if the current
   leader/advisor vacates position.

F. Troops/groups should provide a copy of permission slips to the council for all council events.




Activity and Troop/Group Meeting—Time/Location/ Frequency Policy and Standards
Policy
L. All contracts and agreements (that pertain to this standard) must be submitted to the council for review and
    signature by the Corporate Board of Directors’ designee.

Standards
A. All places selected for activities and meetings should be easily accessible to all members, including those
   with disabilities.

B. Church buildings, schools, and community buildings are recommended as meeting places for troops/
   groups. It is strongly recommended that troop/group meetings are not held in a private home.

C. Meeting times should take into account the age of the girls and the availability of adults. Meeting time for
   Brownie and Daisy troops/groups should end as early in the evening as possible.

D. Troops/groups should meet often enough to fulfill the needs and interests of the girls and to maintain pro-
   gram continuity.

Approved by the Board of Directors, July 2009




                                                         38
Membership
“We affirm that the Girl Scout Movement shall ever be open to all girls and adults who accept the Girl Scout
Promise and Law.”
                ---Preamble to the Constitution of Girl Scouts of the United States of America
“In order to be a member of the Girl Scout Movement in the United States of America, a person must register
with and pay annual or lifetime dues to Girl Scouts of the United States of America.”
                 ---The Blue Book of Basic Documents

Girl Scout Membership is granted to any girl who:
     has made the Girl Scout Promise and accepted the Girl Scout Law.
     has paid annual membership dues.
     meets applicable membership standard.

Membership as a Girl Scout adult is granted to any person who:
     accepts the principles and beliefs as stated in the Preamble of the Constitution.
     has paid annual or lifetime membership dues.
     meets applicable membership standards. (Adult members who volunteer to work with girls or manage
      troop/group finances must complete a Volunteer Application Packet.)

The GSUSA Membership Fee:
     is transferred, in full, to GSUSA. None of the membership dues paid is retained by local councils.
     links members to the largest voluntary organization for girls in the world. Registered membership
      indicates a commitment to the philosophy of Girl Scouting and its contribution to girls and to the
      community.
     contributes to the operation and maintenance of GSUSA.
     subsidizes the manufacturing and supply of uniforms, pins, badges and other equipment in the Girl
      Scout Catalog.
     contributes salary support to the national staff, including membership staff, administrators, secretaries,
      specialists in program, out of doors, finance, and public relations. Councils draw on the consultative
      services these staff members provide.
     subsidizes publication of books that explain the Girl Scout program and supply information girls and
      leader/advisors need to carry it out.
     provides individual membership benefits including the right to participate in Girl Scout activities and
      events.
     offers the privilege to wear the Girl Scout uniform and insignia and carry a membership card.
     provides coverage by the Girl Scout accident insurance plan.
     supports the Girl Scout Research Institute, which consults experts on the needs and interests of to-
      day’s girls and how to serve them most effectively, and publishes the findings in studies that are useful
      in guiding program development.
The Girl Scout membership year runs from October 1 – September 30. Registering no later than October 1
assures no lapse in membership or loss of accident insurance. Spring pre-registration is available to help girls
and volunteer adults get a head start on the year ahead. Adults serving in more than one Girl Scout position
pay membership only once annually.



                                                       39
When a member transfers from one council to another, the member does not pay membership dues until her/
his current membership expires at the beginning of the next membership year. The member should request a
transfer form from the council so that a record can be maintained regarding where he/she can be currently lo-
cated. The membership dues of one person may not be transferred to credit another person. Membership dues
are not refundable.


Membership Registration
General Information
It is critical that correct registration procedures are used when registering girls and adults.
Registration workshops can be conducted by an individual or in a cluster/service unit group. The following
materials are needed:
       1. Pathways Registration Packet (contains registration forms). Your Pathways Services Director (PSD) or
           Membership Services Specialist (MSS) will provide you with early re-registration packets for current
           members in early April. Fall registration packets for new members will be provided in August.

     2. The current edition of the GSRC Volunteer Essentials, A Parent Meeting Agenda, and other organiza-
        tional information are available.

     3. Safety-Wise and update inserts.


Parent Meeting
A parent meeting is organized after girls are assigned to a Pathway (troop/group, group, etc.) Parents are invit-
ed by leader/advisors to meet for the purpose of registering their daughter and learning about activity plans.
The following must be done when a leader/advisor registers a girl:
     1. Complete the registration form with parent. Be sure that it is signed.

     2. Give parents the About Your Daughter information form to complete. (Parents retain yellow copy.)

     3. Give parents Automobile Information form to complete.

     4. Give parents Ways to Help form to complete. (Remember: If parents volunteer to work with girls or
        manage troop/group finances, they must complete the VAP.)

     5. Give parents the Cookie Program Permission and Responsibility Agreement form to complete. All
        registered girls must have this form signed by a parent/legal guardian and on file in the council office
        prior to the start of cookie order-taking to participate in the annual Girl Scout Cookie Sale Program.

     6. Collect $12 membership dues, for each girl and each adult, renewable annually.

     7. Fill out Membership Dues Summary form.

Follow these steps to register girls and adults:
     1. Review the Parent Meeting Agenda in the safety section of the GSRC Volunteer Essentials.

     2. Review the registration forms.

     3. Make preparations to instruct parents and volunteer adults on how to filling out girl/adult registration
        forms correctly.

     4. Follow instructions printed on each registration form.



                                                       40
     5. Take completed registration and money to your Service Unit Registrar. (See sheet in your registra-
         tion packet for name, address, and phone number.) If your area does not have an assigned registrar,
         send your registration and a check to: Girl Scouts of Raintree Council, P.O. Box 1350, Evansville, IN
         47706-1350.




Registration Forms
Everyone registers as a Girl Scout in one of two categories:
New: Adult or girl who has never before been registered as a member of GSUSA.
Re-registering: Anyone who is not registering for the first time as a member of GSUSA. *Adults, who were
once registered either as a girl or an adult need only designate that they are re-registering.

Procedures for New and Re-Registering Members
     1. Use the pre-printed NCR forms for Girl Scouts who are re-registering. All re-registering girls should
        have a preprinted NCR registration form. All re-registering adults should have a preprinted NCR
        registration form. Additional blank NCR registration forms are included in the registration packet.
        Additional NCR registration forms may be picked up at the council office.

     2. Instruct parents whose daughters are re-registering to make necessary corrections to the NCR form at
         this time.

     All corrections must be made in the custodial section.
     Only information that has changed since the previous year should be completed. Examples: telephone
      number, or new place of employment. Re-registering adults must also follow these directions.
     Do not fill in sections that are already correct.
     3. Girls and adults registering for the first time, or if the preprinted NCR form was not available, must
        complete a blank NCR registration form.

     4. Parents must also complete the About Your Daughter form at this time. This form must be completed
        every year for each girl (new or re-registering). Keep the white copy, and give the yellow copy to the
        parents.

     5. Ask parents to complete the Cookie Program Permission and Responsibility Agreement form. All
        registered girls must have this form signed by a parent/legal guardian and on file in the council of-
        fice prior to the start of cookie order-taking in order to be eligible for participation in the annual Girl
        Scout Cookie Sale Program. Return the top copy of this form to the council with your registrations.
        Retain the second copy for your records.

     6. Complete the Membership Dues Summary form making sure all sections of this form are completed.
        Keep a copy for your records.

     7. Submit the Membership Dues Summary with adult and girl registrations attached in this manner: 01
        adult, 02 adult(s), 03 adult(s), re-registering girls, new girls and $12 per person to your Service Unit
        Registrar, (see your registration packet for this person’s name) or forward them to the council office if
        there is no registrar in your service unit. Keep a copy for your records.

Note: Complete all forms in blue or black ink.




                                                          41
Hold the Gold Bricks
Help Raintree Council build our membership by increasing our percentage of girls being retained in the
program and at the same time increase your troop/group’s treasury with Hold the Gold Bricks. Troops/groups
who re-register any girl in the same or different age level before November 1 can qualify. Hold the Gold
Bricks (worth 50 cents) will be issued to the troop/group for every re-registered girl member. The bricks are
valid only in GSRC and may be applied toward cost of pins, badges and patches; fees for troop/group camp-
site rental, contributions to the Juliette Low World Friendship Fund, fees for council events; and the purchase
of any other items sold through the Council Shop.

Raintree Council Financial Procedures
Keeping Records
All policies and standards of the GSRC are to be followed. They are found in the section “Finance and Money
Management Policies and Standards” of this manual and may be updated periodically.
Leader/advisors of all troop/group/special interest group age levels must submit an Annual Report and De-
tailed Cash Record form, and Program Report, by June 1, to the Pathways Services Director or Membership
Services Specialist.
A minimum of $25 must be retained in the group’s treasury, checking account, after finishing year-end activities.
A Troop/Group Treasury Information form detailing the troop/group’s checking account is to be submitted
to the council with group registration, within a week of opening a new account or making any changes to an
existing account, i.e. changes of leadership, authorized signers, mailing address, etc. The form can be found
at www.girlscouts-raintree.org under the For Volunteers tab and by selecting Forms Packet. You may also
receive a form by contacting your Membership Services Specialist.
Disbanded or inactive groups must turn over the treasury to the Pathways Services Director or Membership
Services Specialist. See “Finance and Money Management Policies and Standards.”

Standard Report Cycle for Financial Records:
     Service units – at regular service unit meetings, end of year report due, June 1.
     Day camp – according to day camp guidelines.
     Events –at service unit meetings and at end of event.
     Other committees – at service unit meetings.
     Troops/Groups – end of year report due, June 1.

Policy Regarding Volunteer Background Checks and Investigative Reports
Disclosure
Each applicant who seeks a volunteer assignment with GSRC, Inc., as a board member, troop/group leader/
advisor, assistant troop/group leader/advisor, parent helper, council trainer, service unit cookie manager, or
service team member, must complete an Application for Volunteer Position and is required to disclose, in
writing, the details of any felony and/or misdemeanor crime for which the applicant has been convicted or to
which the applicant has pleaded “Guilty” or “No Contest.” Any applicant who gives false responses on a vol-
unteer application shall be disqualified for appointment as a volunteer and, if already assigned by the GSRC,
Inc., will be subject to immediate dismissal.
The following procedures will be used by service units, service unit committees, service unit day camps, and
troops/groups.



                                                       42
     1. Prior approval must be given for purchases made by any person acting on behalf of the entity she/he is
        representing (e.g. the troop/group leader/advisor, event chair, SUC, day camp director).

     2. The best procedure for paying for all purchases is to pay by check directly to the business or agency
        providing the service. All checks will have two (2) signatures. Any transaction from a Girl Scout ac-
        count that does not allow two signatures is forbidden, i.e. internet transfers, ATM, etc. Members of
        the same family cannot be joint signatories on checks. GSRC Standard states that checking accounts
        must have a third authorized signature. The Membership Services Specialist or other designated
        council employee must be listed on the account as the contact person for the organization.

     3. Occasionally, situations will arise when it is not possible to pay by check. In these cases, individuals
        may make purchases by paying for them with personal funds and being reimbursed by check. In those
        instances these guidelines should be followed:

     Receipts must be presented to receive reimbursement.
     The treasurer will issue a check for the amount purchased, if the item purchased exceeds $5. If less
      than $5, payment may be made from petty cash. All checks should be made payable to the payee,
      never made payable to CASH.
     The treasurer shall retain the receipts. The person being reimbursed will initial the receipts, indicating
      that they have been reimbursed.
     4. A petty cash account of $25 may be held by the treasurer. Outstanding petty cash transactions should
        be cleared by the treasurer within one week after the money has been issued to the purchaser. When
        the petty cash fund gets low, the treasurer shall write a check to replenish the fund for the total of all
        receipts turned in.

Petty cash, up to $10, may be given, in advance, to a purchaser. When petty cash is issued, the purchaser
must:
     Submit receipts for the amount of the item(s) purchased.
     Return the change amounting to the difference.
     Sign the receipts turned in.
     5. The treasurer should deposit all income received. The treasurer will retain all receipts for all purchas-
        es for one (1) year after the report is filed.

     6. A report, including all income and disbursements, should be made regularly. These reports should
        have a copy of the most recent bank statement attached.


Troop/Group Finances and Money Management
Who Pays for What in Girl Scouts
The investment in Girl Scouts is a shared one. The following information, listing typical costs and sources of
funds, explains how Girl Scouts pay their own way and where additional help may be needed. Not all ex-
penses are annual, and there is wide variation from individual to individual, group to group, and age level to
age level.
Community investment in the council helps make successful program possible. Friends in the community, in
support of Girl Scouts, provide funds to pay for current council operations through:
     Allocations from United Ways in Daviess, Gibson, Perry, Pike, Posey, and Vanderburgh Counties.
     Council campaigns in areas not included in United Ways.
     Annual Giving – from individuals, foundations, and organizations.
     Grants – restricted funds for special projects.
                                                        43
     Family Giving Partnership – gifts from families.
     Appropriations from product sale income (earned by efforts of girls and intended for their direct benefit).
The girl’s family provides personal cost of participation:
     Annual membership dues
     Uniform, insignia, badges, patches
     Handbook and other resource books
     Personal equipment
     Troop/Group dues
     Cost of special activities.
     Camp costs - fees, transportation, uniform, and gear.
     Occasional donation of refreshments.
The troop/group provides funds to meet budgeted cost of troop/group activities, equipment, transportation,
and supplies.
      Member contribution of dues and costs of special activities
     Supplementary funds earned through approved money-earning projects, such as Girl Scout Cookie
      Sale Program.
Leader/Advisors and other adults provide voluntary contribution of time and personal costs of participation:
     Annual membership dues
     Uniform, insignia
     Personal resource materials and equipment
     Non-reimbursed personal expenses
Sponsors provide places for troops/groups to meet:
     Heat, light, water
     Cleaning services
     Other support to troop/group leader/advisors

Money Management
Girl Scouts of Raintree Council, Inc. is ultimately responsible for safeguarding all Girl Scout money in its
jurisdiction, including money belonging to troops/groups and service units.
“All funds of Girl Scout member groups (group, troop/group, clusters, day camps, service unit events, etc.)
should be held in a checking account. The account should include the council’s name, the identifying name
and number of the group (Pathways ID number), signature of at least three authorized people (registered
members), one of whom may be a teen (16 or older) Girl Scout. The authorized signers cannot be related to
one another. Criminal background checks will be completed on all authorized signers. Any individual who is
an authorized signer on more than one Girl Scout account must complete appropriate documentation obtained
from the council office. At least two authorized people must sign all disbursements”.
Each group should:
     Develop and administer its own budget
     Keep accurate records of its financial operations
     Follow GSRC policies and standards
     File a finance report by June 1



                                                       44
Troop/Group Dues
Experience with troop/group finances can make girls aware that belonging to a troop/group means more than
just attending meetings. It means that each member shares in the expenses; that she gives as well as receives;
that, together, a group can do many more things than a girl might be able to do by herself.
Since the money for troop/group activities comes from group dues, the money belongs to the troop/group.
Members decide, with their leader/advisor help, how much the dues should be and how their money is to be
used.
Be aware of the economic situation of the girls’ families. Make sure dues are set at a figure everyone can
afford. If the need arises for financial assistance, consult the section on Scouterships in this Volunteer Essen-
tials. When a girl is unable to pay dues, make sure she is not penalized. Handle any decision with tact so that
she is not embarrassed or shamed.
Explain annual GSUSA membership fees and make a clear distinction between these fees and troop/group
dues to both girls and their parents.
Make it clear to the girls that some troop/group activities cost money, while others do not, and discuss costs in
relation to plans when the troop/group is making decisions.
Discuss troop/group plans and equipment needs with the parents so they understand and support them.

Troop/Group and Service Unit Supplies
The council recognizes that troops/groups/service units occasionally receive free supplies. Please keep this to
a minimum and remember to purchase supplies from local merchants, especially those who have supported
Girl Scouts with contributions in the past.
As you work with helping girls learn how to budget and how to manage their troop/group treasury, follow the
following guidelines:

Guidelines for Money Management
     1. Girls owe dues even when they are absent from a meeting. Dues should be set to accommodate the
        “pocketbook” of all girls in the troop/group. The Scoutership Fund can supplement a girl’s contribu-
        tion up to $8 per year for girls who may need financial assistance in paying for the dues.

     2. In order for girls to learn how to handle and record money, dues should be paid at each troop/group
         meeting. This provides an opportunity for girls to learn how to keep money safe, avoid the temptation
         to use troop/group dues for buying popcorn or other goodies at school, and see their treasury grow on
         a weekly basis.

     3. Girls should reimburse the troop/group for fees paid by the troop/group for events if the girls miss
        the event. Parents need to be informed about this guideline at the beginning of the year. Sometimes
        troops/groups buy expensive tickets to an event and a girl chooses not to attend at the last minute.

     4. Parents and leader/advisor need to decide whether the parents or the troop/group will buy insignia
        (badges, pins, etc). When troop/group dues are used for badges, etc., this reduces the amount of funds
        available for activities. This is especially important to troops/groups that have smaller treasuries.

     5. Goals for the Girl Scout Cookie Sale Program should link to activities the girls would like to do. This
        provides incentive for the girls and parents to get out and take cookie orders.

     6. Troop/group activities should match the amount of funds in the group’s treasury. When plans are
         beyond the financial means of the troop/group, parents are often asked to supplement the cost. Some-
         times families cannot afford to do this.




                                                        45
All troops/groups must leave a minimum $25 in their troop/group treasury for fall start-up activities. If troops/
groups work toward a year-round budget, fall program will be as exciting as the rest of the year and will be an
excellent way to recruit new girls to the program.

Indiana Sales Tax Information
A Federal Not-For-Profit ID number is issued to 501(c)(3) corporations. It is not an Indiana Sales Tax exempt
number. According to state guidelines, troops/groups are not eligible to use an Indiana Sales Tax Exempt Number.

Product Sales
Girl Scout product sales are powerful learning tools for girls. Former members consistently report that the
best experiences occur when adults are well trained and troop/group follow the guidelines provided by the
council. The training, support materials, and follow-through integrated into council product sales allow girls
to develop skills they will use their entire lives.

The Girl Scout Cookie Sale Program
Guidelines:
     Troops/Groups are to use only the council-approved selling price.
     Troops/Groups set goals for using profits.
     Telephone sales and direct sales through Girl Scout Cookie booth sales are encouraged.
     Parent participation in order taking and delivery is appreciated.
     It is essential that the troop/group cookie volunteer attend a council training session.
     No Internet Sales.
     Troops/Groups must participate in the Girl Scout Cookie Sale Program to receive council approval for
      any additional money earning activities.

Money-Earning Projects
Money-earning activities must not be undertaken during the Girl Scout Cookie Sale Program. If your troop/
group has a need for a money-earning project during the year in addition, to the Girl Scout Cookie Sale Pro-
gram, you should:
     Consult Safety-Wise and follow the GSRC Standards and Policies that apply to troop/group money
      earning, found in the Volunteer Essentials. Girl Scout Daisies may be involved in council-sponsored
      product sale activities only and may not collect money in any other way expect through group dues or
      parental contributions.
     “Money-Earning activities may not be conducted on the Internet” (Safety-Wise, p. 74).
     Fill out the Application for Money-Earning Project and secure approval for the project from the council.
     Consider applying for a Take Action Project Grant through the Raintree Council Program Depart-
      ment. Grants are available for troop/group take action projects only.
“Troop/Group Money Earning” refers to activities planned and carried out by girls and adults, in partnership,
to earn money for the troop/group treasury. GSRC suggests that your troop/group earn the additional income,
rather than sell a product. Such activities may include, but are not limited to: washing cars, raking lawns,
mowing lawns, washing windows, putting on a play, magic show, puppet show, birthday party, etc.
“Council-sponsored product sales” refers to council-wide sales of authorized, tangible products, such as Girl
Scout Cookies.
For GSRC Standards on Money-Earning Projects see”Finance and Money Management Policies and
Standards,” p. 35.

                                                       46
Troop/Group Sponsorship
Troop/Group Sponsorship is a voluntary association between a Girl Scout Council and a community organiza-
tion which shares ideals and objectives.
A troop/group sponsor endeavors to provide an uninterrupted troop/group experience by:
     Providing troop/group meeting place
     Suggesting potential leader/advisor
     Being a source for program opportunities
     Interpreting and promoting Girl Scout program in the community
     Appointing a member to serve on the troop/group committee
     Working with the troop/group to do special services for the community
The sponsorship material at www.girlscouts-raintree.org under the For Volunteers tab (select Forms Packet)
explains the purpose and guidelines for having a troop/group sponsor.
If your troop/group has a sponsor who wishes to provide financial assistance, contact your Membership
Services Specialist. Remember that Girl Scout groups and individuals must have permission from Raintree
Council’s Chief Executive Officer before asking organizations, businesses, corporations, foundations, or indi-
viduals for financial gifts.

Financial Assistance
Scoutership- a financial assistance grant available to active, registered Raintree Girl Scouts to help with the
cost of participation in the Girl Scout program. Assistance is granted to girls on the basis of individual need,
as well as the number of requests received throughout the council. Scouterships generally cover only a portion
of fees, except in extreme and unusual circumstances.
Applications for Scouterships are obtained through the council office. Generally, it takes 4-5 weeks to process
applications. Scouterships are processed as they are received. Submit Financial Assistance Scoutership Ap-
plication at least six (6) weeks prior to event.
Campership - a grant given to help pay the cost of the resident camp fee. Camperships will not cover the total
fee except under extreme and unusual circumstances. Contact the Council Registrar for a Campership applica-
tion. This may be done by requesting it on the camp application or by phone.
The money for these grants come from a special fund established through the estate of James Duncan and
is administered through the council. The council depends on you as troop/group leader/advisor to identify
those individuals who have need and to inform those individuals of the procedure to apply for a Scoutership.
Because funds are limited and we want to provide the assistance needed to as many girls as possible, your sig-
nature and statement verifying the need on the application are very important to the council in determining the
extent of the financial assistance grant. Scoutership applications with incomplete information will be returned
to the leader/advisor.
Scouterships may be granted to girls for:
     Council and service unit sponsored activities
     Day camp
     Membership dues
     Troop/Group dues
     Handbooks
     Sash and insignia




                                                      47
Scoutership applications should be made PRIOR to the activity. The troop/group leader/advisor receives infor-
mation about who has been granted a Scoutership and the amount of money granted for the event. The council
should approve the application BEFORE the participants register for the events or activities. Processing takes
4-5 weeks, so please help them to plan ahead. In the event that the application cannot be prepared in time for
processing, the person making the late request for a Scoutership will pay the event fee. After the event, the
leader/advisor may submit a request for reimbursement, but there is no guarantee of approval.
Scouterships may be granted to adults for:
     Membership Dues
     Handbooks
     Council Training Fee up to ½
Scoutership applications should be made prior to purchase of appropriate items. To enable leader/advisor to
purchase one or more of these items, a “voucher” will be issued by Girl Scouts of Raintree Council:
     Do not alter the voucher. If items allocated are not the items needed, another Scoutership may be
      completed.
     The leader/advisor or assistant leader/assistant advisor must cash the voucher.
     Be sure to make note of girls receiving financial assistance and what has been granted to each girl.
     Items purchased may be less than, but not more than, the total allocation.

Financial Assistance/Scoutership Funding Guidelines
(approved by Program Operating Unit, April, 2007)
    1. Cookie Dough funds should be utilized first, when possible, before applying for Scoutership funds.

    2. Applicant must be an active, registered member of Girl Scouts of Raintree Council, Inc.

    3. There must be a documented financial need for assistance.

    4. Financial assistance is not “earned” and is never given as a reward.

    5. Applications must be approved in advance of the purchase or event registration.

    6. Incomplete applications will be returned to the troop/group leader/advisor.

    7. Financial assistance for day camp and service unit/council event fees will cover a maximum of 50% of
       the total expense. Exceptions may be made for extreme situations, where council approval is needed.

    8. Financial Assistance will not be awarded to girls or adults who owe money to GSRC, Inc. (including
       Cookie Program money, etc.)

    9. Because Scoutership funds are limited, troop/group leader/advisor can help the council provide funds
       to more girls in need by carefully monitoring the requests for these funds.

    10. Books and materials that are still in serviceable order should be kept by the troop/group to use the
       following year or turned in to the service unit to distribute.

    11. After February 1 of each year, approval for troop/group dues will be limited to $4 maximum (instead
       of $8), and there will be no approval of books, insignia or numerals. For a new troop/group, books
       may be approved.

    12. Unused vouchers (materials or events) or troop/group dues should be returned to the council office as
       soon as possible. Vouchers expire June 1 of each year and are not transferable.



                                                      48
      Chapter 5
Safety-Wise
   Accident Insurance
   Serious Accident, Emergency, or Fatality
   Safety-Security Checklist
   Special Activities/Travel Application
   Transportation
   Permission Slips
   Health Issues
   Sensitive Issues




                         49
Safety-Wise
Safety-Wise is addressed to all adults in Girl Scouting, with particular emphasis on those who work directly
with girls. It is full of information to enhance your development as a leader/advisor, quick tips for working
with girls, and lots of advice on creating a safe environment in which to have fun.
Safety-Wise has two objectives: to establish a sound program experience that will protect and maintain the
well-being of every Girl Scout by providing Program Standards and safety guidelines for common Girl Scout
activities and to provide basic leadership resources for leader/advisor. The leader/advisor uses Safety-Wise in
conjunction with the leader/advisor’s guide for the age level of her group.
Safety-Wise is the Girl Scout publication to consult when planning any activity. An update packet to the 2000
edition is available and should be kept with the original book. A copy of this book should be in every troop/
group library. One free copy is available for new troops/groups/interest groups. If your troop/group is not
new and does not have a copy, you can purchase a copy from Katie’s Korner, the council shop.
Safety-Wise describes the things you should take into consideration when making decisions. It was developed
by Girl Scouts of the U.S.A., in consultation with experts in the field of health and safety. Its purpose is to
help you and your girls make preparations and plans for activities with health and safety in mind.
You should consider and discuss with the troop/group all the things which need to be thought about and apply
common sense and practices of safety to your decisions. Use your copy of Safety-Wise, the official Girl Scout
safety manual, as a guide to safety practices in all aspects of troop/group activities and help the girls use and
recognize the importance of Safety-Wise as a resource and planning tool.
Safety-Wise is separated into two parts:
Part I: Safety and the Girl Scout Group explains the responsibilities of safety, group leadership , plan-
        ning and budgeting, basic safety guidelines, and planning trips.
Part II: Girl Scout Program Standards and Activity Checkpoints includes Girl Scout Standards
         which describe the basic philosophy of the Girl Scout program and the basic levels of health
          and safety that must be provided. The Activity Check Points, in Part II, represent the basic mini-
          mums to follow: They are not all-inclusive. They are extensions of the basic safety guidelines and
          Program Standards and are also starting points for investigating resources for more in-depth infor-
          mation.
This section of the Volunteer Essentials provides you with information that supplements the topics in Safety-
Wise where further clarification is necessary. The following information is to be used with Safety-Wise. It does
NOT replace Safety-Wise.

Accident Insurance
Activities in Girl Scout programs are designed with a view toward safety. However, when an accident does
occur, the activity accident insurance plan helps to meet the costs of medical care.
Every registered girl and adult member in the Girl Scout Movement is automatically covered under the plan
and the entire cost for this protection is borne by GSUSA.
It is important to note, however, that it is not the intention of the plan to diminish the need for family health
insurance or to replace the benefits that may be available under a family medical plan. Rather, it is the plan’s
objective to provide you and the parents of each girl entrusted to your care the assurance that, should the need
arise, financial coverage is available to help pay the medical expenses of accidents occurring during the nor-
mal supervised activities of the Girl Scout program.
Girl Scout leader/advisors need to be aware of the requirement for council approval of events or special ac-
tivities apart from normal troop/group meetings. Additional coverage is needed if events or activities involve
non-Girl Scout participants, last more than two consecutive nights, or three consecutive nights if one of the
nights is an official federal holiday. Please consult the council well in advance of an event requiring additional
insurance.
                                                         50
Girl Scout insurance covers medical expenses for accidents, payable regardless of the existence of other
health policies, up to $130.
When $130 in benefits has been paid, any subsequent benefits for the same accident will be payable only for
covered medical expenses that exceed the limit of benefits available under other forms of insurance or health
care programs, up to a maximum of $15,000. This provision applies only to the medical expense benefits,
which are collected under other programs. The non-duplicating provision of this plan (after the payment of
$130 in benefits) helps to control the cost of this membership service by avoiding duplicate payments for the
same expenses. However, it does not alter the intent of this coverage. Members injured during an approved
supervised Girl Scout activity can receive the prompt medical attention they need without concern for how the
bills are to be paid.
Note: If there is a change relating to the event (date, location, etc.), this change must be called in to the insur-
ance company in advance of the event. Changes cannot be made on weekends. Please call your Membership
Services Specialist with those changes.
Injuries must be treated within thirty days and treatment must be by one of the following to qualify:
      Legally qualified physician/dentist
      Ambulance
      Graduate nurse not related in any way to the insured
      Prescription drugs
      Hospital care
      Physical therapy
      Examination – X-ray
When covered: Individuals are covered when registration and payment of membership dues have been
              submitted to the council office.
What is covered: Every registered member (girl and adult)
      Day camp
      Troop/Group camping
      Attending regular meetings
      Approved supervised activities of the Girl Scouts except resident camps and extended trips
      Travel to and from events
Exceptions—Additional coverage required

Additional Insurance/Optional Plans
For more information on additional insurance and optional plans call the Director of Membership Services.
Resident camp – the council carries additional accident and sickness insurance to cover girls and adults at
resident camp. The insurance is included in the camp fee.
Troop/Group trips and day camps with more than two consecutive overnights need additional insurance. The
cost of the insurance should be included in the fee.
Brochures describing the basic accident coverage and a claims form are included in your registration packet.
Additional insurance claim forms and optional insurance application forms are available from the council office.

How to file an insurance claim…
____Fill out and sign claim form immediately.
____Have parent designate to whom the payment will be made; parent signs claim form. Leader/advisor may

                                                         51
     recommend to parents that they assign payment of benefits directly to the provider rather than to them-
     selves. This provides a direct link between the insurance company and the provider regarding payment
     of any bill up to $100.
____Ask parents to send treatment statements to the leader/advisor.
____Attach statements to the insurance claim form.
____Mail to the council office for further processing.
____Send the original activity permission and/or consent to join form along with the claim form to the council
    office.
____If any additional bills arise, the leader/advisor repeats the processing steps.

Liability Insurance
GSRC also carries liability insurance. The council carries insurance to cover liability and defense costs arising
out of negligence or alleged negligence. The primary coverage is for injury to persons or damage to property.
All board members, employees, and volunteers are insured while acting within the scope of their duties and
have the protection afforded by the insurance policies. Coverage under an insurance policy does not eliminate
injury or reduce damage to property; anticipating safety needs through planning and concern for life is impor-
tant for keeping accidents out of Girl Scout activities.
Board members, employees, and volunteers are not insured under the council coverage while operating ve-
hicles other than those owned or rented by the council.

Serious Accident, Emergency, or Fatality
In the event of a serious accident, emergency, or fatality, the person in charge at the scene should carry out the
following procedure:
     1. Give priority attention to providing all possible care for the injured.

     2. Secure doctor, ambulance, police, and clergy as appropriate.

     3. Contact one of the following to report emergency and secure additional assistance:

        Council Office 9:00 a.m. – 5:30 p.m., Monday –Friday, 812-421-4970, ext.301
        CEO, Jan Davies     812-464-2396
        Director of Membership Services, Jody Rusk 812-604-8600 cell; 812-303-7300 home

     4. In the event of a fatality ALWAYS notify the police. Retain a responsible person at the scene. See that
         no disturbance of the victim or surroundings is permitted until the police have assumed authority.

     5. Refer all media (press, radio, TV) inquiries to the above contact persons.

A small wallet-sized card with the above procedure is distributed to all troops/groups. Additional copies are
available on request from the council office.




                                                        52
Safety-Security Checklist
The following should be addressed at the beginning of each membership year. Please read Safety-Wise for
additional safety and security guidance. Add any additional items from Safety-Wise you think are appropriate
to your Parent Meeting agenda. Check off items as you complete them.

1. ____Read “Meeting Places” standard 22 in your Safety-Wise.

2. ____Discuss the following with the parents/guardians at the parent meeting. (See outline for parent
        meeting agenda.)

As part of the Membership Registration form, discuss the need for the following:
         ___Emergency contact for troop/group meetings: for child, for troop/group meeting place
         ___Custodial care information
         ___Parent consent to be a Girl Scout member
         ___About Your Daughter form health history, release of child, permissions
         ___ Cookie Program Permission and Responsibility Agreement—must be completed before girls are
             able to sell cookies
Include the following, as well:
        ___Announce arrival time of leader/advisor (for girl supervision).
        ___Share procedures for supervision of girls at pick up time
        ___Discuss parent responsibilities.
        ___Announce cancellation of meeting procedures (Discuss minimum of one-hour notification.)
        ___Recruit a parent to call everyone for cancellations.
        ___Pass out Automobile Information /Ways Parents Can Help form, to be completed by parent.
        ___Explain importance of child being registered on time.
        ___Ask for help (two adults present for troop/group meetings and extra chaperones needed for field
           trips).
3. ____Emergency procedures to follow with girls in preparation for troop/group meetings.
        ___Secure the meeting place. Meet with persons in charge of building to work out details for use of
           the building and for the security of the building.
        ___Establish and practice fire evacuation, lost person, and security procedures.
        ___Know the 3 basic steps to take if clothing catches fire.
        ___Plan and carry out a fire drill: Who checks girls, who calls Fire Department
          Locate exits.
          Locate fire extinguishers.
          Locate hazards.
          Decide who is responsible for bringing the attendance sheet out in the event of an evacuation.
        ___Develop an alert system for girls to use to notify adults when strangers are present. Girls should
           understand the importance of reporting accidents, illnesses or unusual behavior of adults.
        ___Discuss and use buddy system at all functions.
        ___Arrange for use of telephone—have all emergency numbers (girls, fire, police, etc.) on hand at all
           meetings and activities. Review and practice.
        ___Prepare First Aid Kit for use at meetings and field trips.
        ___Learn, plan, and practice how to administer emergency care in the event of simple accidents.



                                                     53
Special Activities Application
This application is used by troops/groups for any activity beyond a local field trip or for activities that have
special risk. This form is divided into sections. You need to complete each section of the form that applies
to the activity your troop/group will be doing. Actual forms to submit to the council office are at www.
girlscouts-raintree.org. Go to the For Volunteers tab and select Forms Packet.

Extended Trip Permission Form
Any time your troop/group is traveling when you need to purchase the additional health insurance, you need
to use this permission form for the trip. It includes a health history section, a place to record medications and
other pertinent information needed if someone is injured or gets sick.

Activities Away From the Troop/Group Meeting Place
Troop/Group Camp Application or Special Activities Application (Forms Packet located at www.girlscouts-
raintree.org) should be filed with the Membership Services Specialist two (2) weeks before the permission
slips are sent home.
Permission slips are required for ALL activities outside the regular troop/group meeting place.

Glossary
Slumber party – Indoor overnight event where the girls do no cooking.
Local field trip – Leaving your meeting place and traveling within your community lasting no more than 2
nights or 3 days. Include an itinerary with your permission slips.
Field trip – Travel within council boundaries lasting no more than 2 nights or 3 days. Include an itinerary
with your permission slips.
Trip – Travel outside the council boundaries lasting no more than 2 nights or 3 days. Include an itinerary
with your permission slips.
Extended trip – Any travel lasting more than 2 nights or 3 days. Final endorsement is required by Member-
ship Services Specialist (MSS) four (4) weeks before permission slip distributions. Alert your MSS as you
begin your initial planning.
International Travel – Final endorsement is required by the Membership Services Specialist (MSS) at least
four (4) months prior to departure. Alert your MSS as you begin your initial planning.


Use the checklist on the next page to determine who needs to be notified about each activity, if council en-
dorsement is needed, and if the activity is appropriate for the age level.




                                                         54
               Girl Scouts of Raintree Council Activity Check List
ALWAYS refer to Safety-Wise for specific guidelines in planning any activity. Be certain that the location provides,
or has on file with the Council office, an appropriate Certificate of Insurance. Check with your Membership Services
Specialist if there are any questions. Refer to Safety-Wise for a complete list of activities.
      Activity                   Daisy                  Brownie                     Junior          Cadette/Senior/
                                                                                                     Ambassador
Slumber Parties                                                                                        
Local field trips                  *                                                                   
Field Trips                        *                                                                   
Trip                             */**                    **                                            
Extended Trips                Activity not                **                        **                 **
                              appropriate
International Travel          Activity not             Activity not             Activity not             **
                              appropriate              appropriate               appropriate
                    Final endorsement required by MSS at least three (4) months prior to departure.
Backyard Camping                  **                     **                        **                 **
Camping                           **                     **                        **                 **
Swimming ***                      **                     **                        **                 **
Boating ***                       **                     **                                            
Canoeing ***                      **                     **                                            
Motor Boating ***             Activity not                **                                            
                              appropriate
Sailing ***                   Activity not                **                                            
                              appropriate
Skiing (water/snow)           Activity not                **                                            
***                           appropriate
Horseback Riding              Activity not                **                                            
                              appropriate
Bicycling                     Activity not                **                                            
                              appropriate
Skating                           **                                                                   
Hayride                                                                                                
Any activity with                  **                     **                       **                 **
special risk

Activities Check List Key:
 Indicates activity is appropriate for age level
Shaded activity area – requires final endorsement (Council approval) by MSS four (4) weeks before permission slip
distribution.
* Only trips lasting 1 night or 2 days is appropriate.
** Indicates potential dangers and/or problems which may arise as you plan troop activities that may vary from what
girls do as individuals. Special caution should be used in assuring safety in a group setting. Council endorsement
required.
*** Certified lifeguards must supervise all swimming/water activities. If not supplied by the facility, the troop must
provide them – attach a copy of the lifeguards’ certificate to the “Special Activities Application” See Safety-Wise for
ratio of guards to swimmers.




                                                          55
                                                          62
Do Not Sign Any Contracts
Call your Membership Services Specialist or staff contact to find out what to do if you are asked to sign an
agreement or contract.
Often Service Unit Chairs, Pathways Services Director (PSD), leader/advisor, and Camp Directors are asked
to sign agreements/contracts before using facilities, or buses, etc. for Girl Scout activities. Often, the owners
or managers of the facility, etc., will explain, “This says if you break anything, you replace it.” Because the
request sounds so reasonable, the agreement/contract is signed with no questions asked.
Generally, agreements/contracts have been authored by attorneys and are filled with complicated language
that confuses most of us. Sometimes they may contain hold harmless agreements which unfairly shift liability
from the owner to the Girl Scouts.
Therefore, Raintree Council’s Board of Directors has authorized only three (3) people to enter into an agree-
ment/contract on behalf of the council. If you are requested to sign any document, please call your Member-
ship Services Specialist or staff contact. Appointed council personnel will determine if the terms of the agree-
ment/contract are fair, at which point it will be signed by the appropriate council representative.

Transportation
     All trips should be planned in accordance with the guidelines set forth in the GSRC Volunteer Es-
      sentials (“Activities Away From The Troop/Group Meeting Place”) and Safety-Wise (“Planning Trips
      with Girl Scouts”).
     All troops/groups should evaluate the kind of transportation needed, understand the safety require-
      ments, and determine the best method of transportation for each trip in accordance with Safety-Wise.
     All contracts and agreements for chartering a bus or other means of transportation must be submitted
      to the council, to be signed by the person designated by the Council Board of Directors.

Chartered Buses
Consideration must be given to the size of the bus. There must be a seat for every passenger. Insurance carried
by the bus company must be verified.
     The bus company supplies the vehicle and the driver.
     Verification of the current safety inspection is authorized required.
     An agreement or contract, signed by a person authorized by the Board of Directors, is required.

Procedure for Chartering a Bus
Notify your Membership Services Specialist that you would like to hire a bus. You and the Membership Ser-
vices Specialist will follow these procedures:
     Check on the safety and maintenance practices of the company.
     Check insurance file in the council office to see if the current year’s information is on file for the com-
      pany or owner.
     If the information is on file and current (Certificate of Insurance still valid and inspection time limit
      still valid), proceed with making final arrangements for the trip after council endorsement, if required.
     If there is no information on file, the Membership Services Specialist will contact the company.
     When the requested information arrives, it should be placed in the insurance file. The Membership
      Services Specialist then notifies the group to proceed with final arrangements for the trip.
     Before boarding chartered transportation, the adult in charge must verify that the vehicles(s) were
      inspected on the day of departure.




                                                       56
School Buses
      School bus use is not advisable. Conditions of buses will vary with community standards.
      Insurance carried by a school district does not always apply to the use of a bus by outside groups or
       for travel outside the school district.
      Additional primary insurance may need to be purchased to cover a bus used by Girl Scouts.
      The driver must be experienced, have worker’s compensation, and be properly licensed.
      The bus must meet state and federal safety standards.
      There may be no real cost savings over a charter bus.

Public Transportation
Safest way to travel
(Includes trains, commercial airlines, buses, and shipping lines.)
      Transporters are subject to regulations that set standards for equipment, personnel, and insurance.
      Transporters have primary responsibility for the operation and conveyance, and operating personnel.
      Time schedules and routes are established by the companies. It may be possible to negotiate reduced
       group fares.

Rental Cars/Vans
The rental of vehicles is a different matter. It is not like chartering a bus, or using public transportation. The
person who rents the vehicle is responsible for it just as she/he is for driving her/his own vehicle.
*15-passenger vans are not allowed for transporting girls.
Before renting a vehicle, we suggest:
     Follow all guidelines in Safety-Wise.
      Check with your insurance agent for guidance regarding purchasing the additional insurance. Unless
       otherwise advised, we suggest that you take all insurance options offered—especially the insurance
       that covers collision and down time.
      Make certain that you understand the type of insurance you are purchasing. In many cases,
       liability insurance is not available.
Since the person renting the vehicle is responsible, the council will not sign the agreement/contract for rental.
Work with your insurance agent to be certain that all necessary insurance is in place and that the agreement
is acceptable before signing the contract.
Check In The Know for Adult Education Opportunities and Trip Planning Training.

Permission Slips *Also available in Spanish
As stated in Safety-Wise about Permission Slips:
1. A permission slip should be signed by the parent or guardian for every activity that:
      Involves unusual risk
      Involves sensitive or controversial issues
      Is held at a different time and/or place from the regular troop/group meeting time and/or place
2. The permission slip should state any risk or controversy involved, safety precautions planned for the event,
   the destination, the departure and return times, and an emergency phone number.




                                                         57
3. Girl Scouts who do not return signed permission slips should not participate in an outing. Girls who do not
   participate in the activity should be left with adequate adult supervision.
4. A hike may be taken from the meeting place at the regular meeting time without permission slip. (A note
   should be left on the door detailing activity and time of return.) Daisy Girl Scout leader/advisors should
   discuss and decide with parents whether girls should leave the meeting place at any time without a permis-
   sion slip.
5. Emergency phone arrangements should be included on all permission slips. Provide the emergency contact
   person a roster of participants, including their emergency information.
6. Permission slips must be saved for three years. (See date on registration packet.)

Procedure for saving Permission Slips
1. Registration envelopes are marked and should be saved for the purpose of saving permission slips through-
   out the year.
2. Collect all permission slips for each troop/group activity. Put a rubber band around them or put them into a
   small envelope. Note the event on the envelope.
3. Place all packets of permission slips in the large envelope. Store with your troop/group supplies. Make
   sure the envelope is marked “to be destroyed” three (3) years from the year of the activity.
4. Dated permission slips should be transferred to new troop/group leadership along with other troop/group
   materials.

Hospital Emergency and Permission Slips
All permission slips should be saved. When an emergency center, hospital, or doctor treats a girl, send/bring
the original permission slip to the council office. We will retain the original in our insurance file and mail you
a copy noting where original form is located.
Use the current permission slip from the Forms Packet found at www.girlscouts-raintree.org.

Permission Slips * Also available in Spanish
     Inform the parent/guardian of the details, risks, and supervision of the activity.
     Provide to parents an emergency contact person and phone number during the time of the activity.
     Prevent misunderstandings and confusion about where a child is.
     Provide leader/advisor with health and emergency information about activity participants.

To prevent permission slip problems:
     Allow more than one meeting time for returns.
     Call parents or have girls do a calling chain to remind them of the deadline to turn in permission slips.
     Have a few extra permission slips already filled out and ready to give out for replacements.
     Explain for parents with each request (and discuss at the organizational meeting) what the plan will
      be for caring for girls who do not return their signed permission slips and are, therefore, not able to
      participate in the event. Determine where girls will be, how parents will be contacted, and any other
      pertinent information.

Prepare a plan:
Use only a place that you and others in your community consider a good, safe place for children. Contact the
person in charge and explain exactly what you need to be able to do. Many day care providers will want some
information on file about the children before the need arises. Make sure all the details are worked out and
everyone understands the plan.




                                                        58
Possible safe places to arrange to leave children:
      Meeting places, schools, or church office
      Home of a troop/group member who lives near by
      Day care center near-by

Health Issues
Carbon Monoxide
Recently, people are becoming more aware of the dangers of carbon monoxide poisoning. The effects can be
deadly; the danger is silent and invisible. Carbon monoxide gas is colorless and odorless, and can overtake
a person before he/she knows it. The symptoms in the early stages can include headaches, weakness, dizzi-
ness, persistent sleepiness, nausea, and vomiting. The later stages include confusion, to loss of muscle control,
extreme weakness, fainting, convulsions, and unconsciousness.
Carbon monoxide is present wherever and whenever fuel is burned. Fuel is burned in common ways we
would normally associate with burning, such as charcoal grills, wood burning stoves, and fireplaces when
camping.
      Keep these safety tips in mind when camping or traveling with girls:
      Provide extra fresh air (Open a window slightly.) when cooking in a fireplace.
      Never use an unvented fuel burning space heater while sleeping.
      Never burn charcoal in an enclosed space.
      Make sure car exhaust systems used for transporting girls are leak-free. Repair exhaust leaks promptly.

Child Abuse - What to Do
It is important that you, as a Girl Scout leader/advisor, be able to recognize signs of child abuse in girls. If you
notice these signs, you should report the information to your local Department of Public Welfare or the Police
Department. If you feel uncomfortable following this procedure, please contact your Membership Services
Specialist and report the situation. Remember, suspected child abuse must be reported in Indiana. Detecting
and reporting cases of suspected child abuse to people who can help is the most vital step in protecting our
most precious resource—our children.
Don’t take an “I don’t want to get involved…” attitude. Instead, realize that your willingness to get involved
can make a real difference in a girl’s life. In some instances, it may even save a life. Unless someone or
something intervenes, abused children can suffer emotional scars that last a lifetime. Use the Issues for Girls
booklet for suggested troop/group activities (Daisy through Teen Girl Scouts) that will help girls protect them-
selves from abuse. Remember to use a permission slip for sensitive issues.
It is important to know that many children will be afraid to tell anyone that they are being abused. They may,
however, reveal this fact indirectly in their drawings, through their stories, through the way they respond
when someone touches them. Most abused children show some of the following symptoms: low self esteem,
anger, guilt, aggressive or disruptive behavior, withdrawal, delinquent behavior, and poor school performance.

If a girl says she has been abused, the following should be done:
      Treat what the girl has said as fact.
      Tell her it is not her fault.
      Tell her it is great that she told someone about it.
      Express sorrow for what happened.
      Do your best to protect and support her.
      Report the abuse to the proper authorities.
                                                        59
How to report child abuse and neglect (Phone numbers listed are for Child Protec-
tive Services)
     Daviess ................. 254-1021
     Dubois ................. 482-2585(day)/482-1441(after hours)
     Gibson ................. 385-3533
     Martin................... 247-2871 (day)/247-3726 (after hours)
     Perry ..................... 547-7055
     Pike ...................... 354-8882
     Posey .................... 838-6445
     Spencer................. 649-9724
     Vanderburgh ......... 425-2124
     Warrick ................. 897-4227

What to Look For
The following are more specific signs for each type of abuse. More than one symptom is usually present in
cases of child abuse. Note that the presence of any of the listed signs does not necessarily mean that abuse
has occurred.

Physical Abuse
     Frequently has unexplained injuries, bruises, or welts that are left untreated. (on face, lips, mouth,
      torso, buttocks, back, thighs; clustered, forming regular patterns; reflects shape of article e.g., buckle,
      any bruise on an infant).
     Burns shaped like cigar or cigarette on soles, palms, back or buttocks or patterned like electric burner,
      rope burns on arms, legs, neck, and torso.
     Fears receiving medical help.
     Has bald spots (sign of hair pulling), unexplained lacerations or abrasions.
     Has abdominal swelling.
     Avoids physical contact with others.
     Wears clothing that covers arms and legs, even in hot weather.
     Displays antisocial behavior (cheating, stealing, lying, etc).

Sexual Abuse
     Difficulty walking or sitting; torn, stained, or bloodied underclothing; bruises or bleeding in genital or
      anal area.
     Has unusual interest in or knowledge of sexual matters, does an unusual amount of sex play with self
      or toys.
     Is extremely moody.
     Has poor relationships with the opposite sex.
     Exhibits overly aggressive behavior.
     Cries easily.
     Receives unexplained gifts or money.
     Runs away from home often.
     Has nightmares or insomnia.

                                                         60
     Exhibits regressive behaviors such as bed-wetting.
     Has itching or pain in genital areas.

Emotional Maltreatment
     Has a poor self-image.
     Is easily upset when she makes mistakes; may have speech disorders or lags in physical development.
     Is often afraid to go home.
     Fears new situations or changes.
     Displays either extremely passive or extremely aggressive behavior or inappropriately adult or infan-
      tile behavior.
     Laughs when feeling hurt or sad.
     May suffer from asthma, an ulcer, or severe allergies.
     Attempts suicide.

Physical Neglect
     Wears clothes that are soiled, the wrong size or torn; inappropriate clothing for weather condition, age,
      size.
     Has poor hygiene.
     Is often tired.
     Is often hungry.
     Craves attention.
     Has infected sores or other skin infections.
     Has a nervous habit such as rocking.
     Displays destructive behavior.
     Is often absent or late.

Sensitive Issues
In order to be contemporary and responsive to girls’ needs and interests, some Girl Scout activities focus on
subjects that may be considered sensitive or controversial. There is no definitive list of these subjects.
In general, highly personal topics such as human sexuality, religious beliefs, and cultural and family values
are sensitive. Subjects such as AIDS, child abuse, suicide, and teenage pregnancy are other examples. Many
subjects can become controversial if handled inappropriately. Therefore, it is important to follow council pro-
cedures for handling sensitive issues.
Good judgment is required, since what may be considered sensitive in one part of the country or by one group
of people may not be classified in the same way in another section of the country or by another group.
When Girl Scout program activities involve sensitive or controversial issues, the leader/advisor’s role is as a
caring adult who can help girls acquire their own skills and knowledge in a supportive atmosphere rather than
as an advocate of any particular position.
Since most sensitive topics are rooted in people’s values, parental support and understanding are crucial to
the success of all activities on these topics. Involving parents and guardians in the activities that girls do in
a group meeting or at home will go far toward reassuring them of the quality and benefits of these activities.
(See Program Standard 10, Parental Permission,” in Safety-Wise.)

                                                        61
Before covering any sensitive issue, obtain council support and approval by contacting your Membership
Services Specialist. Permission slips may be needed.
Program consultants and special resource consultants are often used to deliver programs on sensitive issues.
They should understand, and be willing to adhere to, Girl Scout national policies and the Girl Scout position
on human sexuality and related topics.
When discussing sensitive values issues, encourage girls to talk with resource people, such as family mem-
bers, religious leader/advisors, and appropriate experts. A girl should hear all sides of a question and be
guided by her parents or guardian and her religious teachings.
Encourage the girls to see that each family has its own way of doing things, based on family customs, reli-
gion, cultural background, lifestyles, and so on. Encourage the girls to try to understand parental decisions
by examining their parents’ point of view. Help girls consider the possible consequences of an action they are
considering. Girls need to see the importance of weighing future implications of an action against the immedi-
ate result. Girl Scouting plays a vital role in helping girls to make informed, responsible decisions about their
well-being. Assure the girls of your trust in them and your confidence in their ability to make decisions that
are correct for them.

Tips for Handling Specific Sensitive Situations with Girls
If a Girl Scout leader/advisor notices signs of substance abuse, abuse, suicidal behavior, or eating disorders
(anorexia nervosa and bulimia), she should notify the council by contacting her Membership Services Specialist.
Reporting information to people who can help is crucial to protecting children. In some cases, it is also the law.
General tips for how to handle specific sensitive situations follow.

Substance Abuse
Many young people abuse one or more substances, and many more are being pressured to do so by their peers,
media images, etc. Alcohol is the most abused drug among youth in the United States, followed by tobacco.
The following are possible signs of drug involvement. Keep in mind that these signs can also be attributed to
other stresses in a girl’s life.
Changes in behavior – including disruptive, delinquent behavior.
     A drop in the quality of schoolwork and in grades.
     Withdrawal from school and family activities.
     Increased secretiveness.
     Changes in friendships.
     Erratic mood changes, apathy, and lethargy.
     Overreaction, overly sensitive responses.
     Disappearance of money and other valuables.
     Neglect of personal appearance and hygiene.
     Presence of drug paraphernalia, incense, room deodorizer, eyedropper bottles, drugs.
     Chronic lying.
     Physical symptoms such as red eyes, sores on nose or mouth, fatigue, drowsiness, loss or gain in ap-
      petite, altered speech, or puncture marks on arm.
     Sudden, constant runny nose.
     Eating extremes, unexplained weight loss.
     Dulled speech and expression.
     Wearing sunglasses unnecessarily.
     Avoidance of eye contact.
                                                       62
     Problems with concentration and memory.
If you notice these signs, follow council guidelines for reporting this information.

Eating Disorders
Anorexia nervosa and bulimia are eating disorders characterized by a preoccupation with food, an irrational
fear of being fat, and a distorted body image. It is estimated that anorexia strikes more than one in every 100
teenage girls and young women; the rate is much higher for bulimia.
     Anorexia involves a dramatic weight loss due to self-starvation or severe self-imposed dieting.
     Bulimia involves binge eating and purging accompanied by frequent weight fluctuations, rather than
      extreme, continuous weight loss.
If you suspect that a girl is bulimic or anorexic, try to talk with her about the problem. These disorders can
be serious, even life-threatening, so early detection and treatment is crucial. Alert parents or guardians, and
contact the council office for sources of professional help. The friendships found in Girl Scouting can be an
important adjunct to therapy and should be supported.

Suicide
Every year in the United States, more than five thousand young people commit suicide and as many as one
half million more attempt it. Suicide is the third-leading cause of death among adolescents.
Take any suicide threat seriously! Talk to a reliable family member or guardian. Notify appropriate council
personnel and/or health care professionals.
Be alert to the warning signs of suicide:
     Long-standing depression (sometimes manifested as boredom, agitation, acting – out behavior or
      physical symptoms such as headaches). Particular danger points are when a girl is going into and ap-
      parently recovering from depression.
     Previous suicide attempts, suicidal gestures, verbal suicide threats or other statements indicating a
      desire to die.
     Marked changes in behavior or personality—example, unusual moodiness, aggressiveness, or sensitivity.
     Eating and sleep disturbances.
     Declining academic performance and/or inability to concentrate.
     Withdrawal from family and friends.
     Fatigue, apathy, or loss of interest in previously enjoyed activities.
     Deterioration in appearance and personal hygiene.
     Giving away prized possessions.
     Preoccupation with the subject of death.
     Recent traumatic events, such as the death of a family member.
     Feelings of worthlessness and hopelessness, of not being loved or appreciated.




                                                       63
If a girl seems suicidal or has threatened suicide:
     Trust your instincts. Don’t ignore warning signs.
     Don’t offer reassurances that may not be true.
     Don’t pull away from her. Remember that suicidal adolescents rarely seek professional help on their
      own.
     Don’t leave the girl alone if the situation is immediately life-threatening. If necessary, call a respon-
      sible family member or even the police.
     Be sympathetic. Reassure her that she has someone to turn to and that she can be helped.
     Offer to help her, but don’t agree to keep information confidential if she reveals something that might
      affect her safety.
     Speak with your Membership Services Director to determine appropriate action.

AIDS
AIDS stands for Acquired Immune Deficiency Syndrome, a disease in which the body’s immune system
breaks down. AIDS is caused by human immunodeficiency virus (HIV). The AIDS virus can be spread
through sexual contact with an infected person, using an infected person’s unsterilized needles or syringes,
blood transfusions prior to 1985, and during pregnancy, if the mother is infected. AIDS is not spread by sneez-
ing or coughing or by touching doorknobs, toilets, dishes, clothing, or other things in the home or outside the
home.
Since there is a risk of infection when blood and other body fluids are involved, girls and adults should take
the precautions outlined in First Aid and Infectious Diseases in Safety-Wise.
To date, it has been determined that children testing positive for the AIDS virus do not pose a risk to others
in a school or social setting. None of the cases of AIDS in the United States are suspected of having been
transmitted from one child to another in the home, at school, in foster care, or in a day-care setting. On the
other hand a child whose immune system is damaged by AIDS is highly susceptible to infections from other
children in a school or social setting. The child’s physician can best assess any risk from participation in Girl
Scout group activities. Also, many states have adopted confidentiality laws involving persons with AIDS and
HIV. You must respect the privacy of all persons. Share medical information only with adults who need to
know to properly care for the individual. Remember, advance knowledge of what to do will help you respond
effectively to these sensitive issues.




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       Chapter 6
Expectations of Girl Scout Leader/advisors
Volunteer Personnel Guidelines




                         65
Expectations of Girl Scout Leader/Advisors
Term of Appointment: One Year
Responsible to: Pathway Services Director or Membership Services Specialist

Raintree Council expects you, as an adult volunteer, to:
     Register as a member of GSUSA by no later than October 1, or within three (3) weeks after
      being recruited. Spring registration is encouraged.
     Complete Volunteer Application Process (VAP) to include criminal background check.
     Be willing and available to participate in training for your job. (See In The Know for Adult
      Educational Opportunities.)
     Be a positive role model for girls.
     Be a health and safety role model (See Safety-Wise.)
     Project and foster a positive attitude and image about Girl Scouts in the community.
     Attend service unit meetings scheduled in your area.

As a Girl Scout leader/advisor, the Council expects you to:
1. Work in partnership with girls, under the program standards outlined in Safety-Wise, and in the GSRC
   Volunteer Essentials, to build a program that attracts and retains girls in Girl Scouts.
2. Read and use the following materials:
     Journey How To Guide (appropriate for age level)
     Girl Scout Handbook (appropriate for age level)
     Leader/advisor’s Guide (to the handbook)
     Safety-Wise
     Leader/advisor’s Digest Blue Book of Basic Documents
     GSRC Volunteer Essentials
     The Scoop newsletter
     In The Know (Program and training calendar)
3. Safeguard all troop/group funds.
4. Register all girls and adults by October 1 and any additional girls and adults within three (3) weeks of their
   known intent of joining your troop/group/group.
5. Support the council’s financial health by participating in the Girl Scout Cookie Sale Program and other
   fund-raising efforts.
6. Promote resident camp, destinations, and other program events available through Girl Scouts.
7. Increase your knowledge and skills by attending Leadership Essentials and a minimum of one (1) of the
   following:
     Adult conferences
     Seminars
     Workshops
     Community education events
8. Meet with co-leader/co-advisors regularly to plan troop/group meetings and do troop/group business;
   meet with and/or confer with your troop/group committee; and confer with your troop/group sponsor
   and parents as needed.
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9. Work with your Pathways Services Director to:
      Attend/be represented at cluster meetings.
      Seek help in examining problems – see “Volunteer Personnel Guidelines.”
      Seek help in developing skills.
      Keep PSD/MSS informed of projects and get endorsement for projects as needed (e.g., high-risk ac-
       tivities, camping, travel, money earning, etc.).
      Develop goals for the troop/group and review the program three (3) times a year.
      Keep records and make reports on the proper forms.
      Inform girls of service unit and council events.
10. Abstain from drinking alcoholic beverages or from abusing prescription, over the counter, or illegal drugs
    while serving in a leadership capacity with girls, and act in a responsible manner so as not to jeopardize
    the health and safety of individuals in your charge.
11. Abstain from smoking in the presence of girls.

Volunteer Personnel Guidelines
Girl Scouts of Raintree Council, Inc.
Volunteer Personnel Philosophy
We maintain that the strength of the Girl Scout movement rests in the voluntary leadership of its adult mem-
bers. It is through this voluntary leadership that the movement serves girls and young women. To ensure the
job satisfaction of volunteers and to employ the talents of volunteers effectively, it is essential that the follow-
ing guidelines be established and maintained.
It is for this reason that the Operational Personnel Guidelines, Agreement for Volunteer Positions in Girl
Scouting, and Volunteer Performance Self-Appraisal forms were established.
These forms are to be a tool for the PSD to use in placing, supervising, and evaluating the effectiveness of the
leader/advisor and in helping ensure that the best possible program is being provided for girls.

Affirmative Action for Volunteers
There shall be no discrimination against an otherwise qualified adult volunteer by reason of disability or on
the basis of age. Furthermore, there shall be no discrimination on the basis of race, color, ethnicity, sex, creed,
national origin, or socioeconomic status. In addition, to ensure full quality of opportunity in all operations and
activities of the organization, affirmative action policies and procedures shall be utilized in the recruitment,
section, training, placement, and recognition of volunteers. Special emphasis shall be placed upon securing
representation of underutilized racial minorities.
                                                                    —Blue Book of Basic Documents, page 21

Membership
All girls and adults participating in the Girl Scout Movement shall be registered as members with Girl Scouts
of the United States of America and individually pay the twelve dollar annual membership dues, except those
adults who are lifetime members or who are working in a temporary advisory or consultative capacity.
                                                                —Blue Book of Basic Documents, page 20-21
All volunteers participating in the Girl Scout Movement shall meet GSUSA membership standards, be reg-
istered through the council as members of the Girl Scout Movement, and shall agree to abide by the policies
and principles of GSUSA and the Girl Scout Council.



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Recruitment
The recruitment process consists of a number of methods to attract qualified volunteers who will be matched
to appropriate open or newly created positions. Written position descriptions that define specific responsibili-
ties and clarify expectations will be completed prior to recruitment and used in the search. Each volunteer will
also be required to complete an application, provide references, sign agreements, and in some cases, undergo
a background check, prior to selection.

Selection
Each volunteer is selected on the basis of ability to perform the volunteer position, volunteer and council
need, ability and willingness to attend training, and qualifications for membership in the Girl Scout Move-
ment. There shall be no discrimination against an otherwise qualified adult volunteer by reason of disability
or on the basis of age. Furthermore, there shall be no discrimination on the basis of race, color, ethnicity, sex,
creed, national origin, religion, citizenship, ancestry, marital status, veteran status, socioeconomic status, or
other characteristics protected by federal, state, or local law. Volunteers will receive some type of face-to-face
interview prior to selections.

Placement
Every attempt will be made to place volunteers in positions that meet both their needs and the needs of the
council. In instances where this is not possible, the needs of the council will take precedence over the needs
of the individual. Individuals not placed in a position for which they applied may be recommended for other
positions, and they may request reassignment.

Appointment/Reappointment
Operational volunteers shall be appointed for a term not to exceed one year. A Volunteer Agreement will
be completed and signed at the time of the appointment. Position descriptions and the Volunteer Personnel
Policies are found in the GSRC Volunteer Essentials.
Prior to the completion of her or his term, each volunteer who is to be reappointed to the same position or
rotated to a different position may receive confirmation of such reappointment or rotation. Reappointment is
based on past performance, adherence to council and GSUSA policies and standards, support of the Girl Scout
purpose, values, and council goals, as well as positive relationships with the community, parents, other volun-
teers, and employed staff. There will be mutual acceptance of position accountabilities, expectations, and time
commitments. Volunteers will sign the Volunteer Agreement each year of service.

Orientation/Training
Each volunteer is provided with an overview of the Girl Scout purpose and organization, local council infor-
mation, and the support systems available to help them in their work. Orientation can be done one-on-one, or
in a group setting.
All volunteers will receive basic training for their position and will also be required to complete additional
training that is designated as mandatory for the position within 6 months of appointment. Training will ensure
that each volunteer has the knowledge and skills needed to be successful in her or his work.

Advantages/Benefits
Advantages to volunteers include support in their position, training, and other learning opportunities. Vol-
unteers are encouraged to enhance and develop their skills while serving with the council. As appropriate,
the council will assist volunteers in broadening their skills through assignment to new volunteer positions
involving additional and/or greater responsibilities. Other advantages for volunteers include council publica-
tions, tools for recording volunteer experience, references upon request, liability insurance, and supplemen-
tary accident insurance, as part of national and/or council membership.

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Performance Appraisal
Each volunteer shall be provided with the opportunity for a periodic performance appraisal and evaluation.
The performance appraisal should include both a review of the volunteer’s performance of position respon-
sibilities and a discussion of any suggestions that the volunteer may have concerning the position or project
with which the volunteer is connected. The performance appraisal session should also be utilized as an oppor-
tunity to ascertain the mutual interest of the council and volunteer in the volunteer’s continued service in her
or his position. It shall be the responsibility of each staff person in a supporting relationship with a volunteer
to schedule and conduct the performance appraisal.
The position description and standards of performance for a volunteer position should form the basis of the
performance appraisal. A confidential written record should be kept of each appraisal session.
Standards of performance shall be established for each volunteer position. These standards should list the
responsibilities of the position, measurable indicators of whether responsibilities were accomplished, and
appropriate timelines for accomplishment of responsibilities. Creation of these standards will be a joint func-
tion of staff and the volunteer assigned to the position, and a copy of the standards should be provided to the
volunteer along with a copy of the position description at the beginning of her or his assignment.

Uniforms
A uniform is not required for participation in Girl Scouting. Purchase of a uniform is at the volunteer’s expense
and is encouraged. Volunteers are encouraged to wear the Girl Scout Membership Pin when they are not in
uniform.

Conflict Resolution/Dispute
The conflict resolution process is based on the fundamental values of respect for the individual and fairness.
The policy exists so members of the organization can air their grievances and have avenues to solving them.
All volunteers may use the conflict resolution procedure. Every volunteer may expect a fair resolution of her
or his dispute without fear of jeopardizing her or his volunteer status. Informal counseling by volunteer and
staff personnel is the first step in resolving a situation involving a conflict or dispute. The initiation of the
conflict resolution procedures, however, will not restrict the council from taking immediate and appropriate
action with respect to the volunteer.
The procedure is as follows:
Step 1. If an informal resolution is not possible and a further hearing is desired, the person filing the complaint
         must do so in writing, citing the issue. The signed and dated document must be specifically titled
         “Conflict Resolution/Dispute Request,” identify the person with whom the conflict is registered, and
         cite the policy or procedure that has allegedly been misapplied. A copy should be sent to the identified
         person’s supervisor. Within ten (10) working days, the supervisor with call a conference of all parties
         involved in the dispute and attempt to resolve the conflict. A written summary of the conference will
         be distributed to all parties.
Step 2. If the volunteer is not satisfied with the disposition of the conflict resolution, the council staff member
        or the council staff member’s supervisor will meet with the volunteer within ten (10) working days
        following her or his initial conference.
Step 3. In the event that the dispute is not resolved in Step 2, the staff member prepares a written report on the
        situation, including recommendations, and sends a copy to the Chief Executive Officer.
OR
Step 4. The Chief Executive Officer will appoint a Dispute/Complaint Resolution Review Team. (The review team
         will be comprised of a management representative, an employee not involved in the conflict resolution
         process, and council volunteer selected by the complainant.) The Dispute/Complaint Resolution Review
         Team will review the documentation on file and meet with the individuals involved. The review team
         may seek additional information, if necessary, to aid it in making a final decision. The team will provide
         the Chief Executive Officer with a written report of its findings and recommendations within ten (10)
         working days of the review hearing. Copies will also be issued to the volunteer and immediate supervisor.
                                                          69
If the recommended resolution is not acceptable to the volunteer or any of the supervisors involved, a request
to submit the recommended resolution to the Chief Executive Officer for a final and binding decision will be
made. The Chief Executive Officer may exercise the following options.
1. Accept the Dispute/Complaint Resolution Review Team’s recommended solution.
2. Provide an alternative final and binding decision.
This is the council’s final decision. It is the responsibility of the Chief Executive Officer to implement the decision.

Recognition
The council’s formal recognition system will be consistent with the GSUSA publication Adult Recognitions in
Girl Scouting.

Release
Either the council or the volunteer may initiate a release from a position. A volunteer is requested to give as
much notice as possible when resigning. A minimum of two weeks is requested. Situations may arise that
make it necessary to release an individual from a position. The council may release an individual because of,
among other things, restructuring of positions, elimination of the volunteer position, an inability or failure to
complete the requirements of the position, or the refusal to comply with council or GSUSA policies. Release
from the position does not cancel membership with GSUSA unless it is determined that she or he is unable to
meet the membership requirements.

Harassment
The council is committed to an environment and climate in which relationships are characterized by dignity,
respect, courtesy, and equitable treatment. It is the policy of the organization to provide all volunteers with an
environment free from all forms of unlawful or unwelcome harassment, including implied or expressed forms
of sexual harassment.
The council expressly prohibits any form of harassment on the basis of race, color, religion, sex, age, national
origin, disability, marital status, citizenship, ancestry, veterans status, or any other characteristic protected by
federal, state, or local law.
Any volunteer who feels that she or he has been subjected to harassment of any type, whether by another
volunteer, council staff member, or any agent of the organization, should promptly report the incident to a
supervisor or to the Chief Executive Officer. The supervisor, upon receiving such a complaint, must report the
matter to the Chief Executive Officer, who will conduct an investigation and, depending on the findings, take
appropriate corrective actions.

Sexual Harassment
It is against the council’s policies for any individual, male or female, to sexually harass another volunteer, em-
ployee, or Girl Scout member of the same or opposite sex. The council reserves the right to refuse member-
ship endorsement or reappointment, and to dismiss or suspend from affiliation with the council any volunteer
who, in conducting Girl Scout program, sexually harasses another volunteer, employee, or Girl Scout member
of the same or opposite sex.
Sexual harassment includes, but is not limited to, unwelcome sexual advances, requests for sexual acts or
favors, abusing the dignity of another through insulting or degrading sexual remarks or conduct and threats or
suggestions that a volunteer’s status is conditioned upon toleration of or acquiescence to sexual advances. Some
examples of sexual harassment that could create a hostile work environment include telling of sexual jokes or
stories; the presence of sexually explicit photographs or other materials; touching of another person’s clothing, hair
or body; making sexual comments about another person’s body; making sexual comments or innuendoes; asking
personal questions about another person’s social or sexual life; staring; leering; and making sexual gestures.
Any volunteer who feels that she or he has been sexually harassed should promptly report such behavior to a
supervisor or the Chief Executive Officer. Upon receiving a complaint, a supervisor will report the matter to
the Chief Executive Officer. The Chief Executive Officer will conduct an investigation and, depending on the
findings, take appropriate corrective action.              70
Child Abuse
The council supports and maintains environments that are free of child abuse and neglect as defined by the
Child Abuse Prevention and Treatment Act.
Child abuse and neglect are unlawful acts, and it is against the council’s policy for any volunteer, male or
female, to physically, sexually, mentally, emotionally, or verbally abuse or neglect any girl member or any
other child.
The council reserves the right to refuse membership, endorsement, or reappointment, and to dismiss or to
exclude from affiliation with the council, any volunteer implementing Girl Scout program who is found guilty
of child abuse and neglect or has been convicted of child abuse and neglect.

You Are Not Alone – Who Can Help?

H Parents, who are informed about Girl Scouts and troop/group plans, can help:
     Carry out activities.
     Serve as a resource for troop/group program.
     Provide transportation.

H Older Girl Scouts
Older girls registered with GSUSA can enhance troop/group program in Daisy, Brownie, and Junior Girl
Scout troops/groups by:
     Sharing skills they have learned.
     Enthusing girls about experiences ahead in Girl Scouts.
     Assisting the troop/group program.

H Troop/Group Sponsorship
Troop/Group Sponsorship is a voluntary association between a Girl Scout troop/group and a community
organization that shares similar ideals and objectives.
A troop/group sponsor endeavors to provide an uninterrupted troop/group experience by committing to one or
more of these responsibilities by:
     Providing troop/group a meeting place.
     Suggesting potential leader/advisor.
     Being a source for program opportunities.
     Interpreting and promoting Girl Scouts in the community.
     Appointing a member to serve on the troop/group committee.
     Working with the troop/group to do special services for the community (community service projects).

H Troop/Group Committee
A Troop/Group Committee is a group of volunteers that devote time and skills to help a troop/group leader/
advisor by:
     Putting into action troop/group plans.
     Finding temporary leadership.
     Keeping abreast of community needs and resources.
     Securing community support.
     Interpreting Girl Scouts.
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H The Community
Girl Scouts is an important and necessary part of the community. Troops/Groups actively participate in their
community, as well as drawing their resources from it.

H Special Services Volunteers
These people are a part of a service team during the time they serve in a special capacity for the service unit.
Special services personnel include Service Unit Cookie Chair, Day Camp Director, Records Specialist, Age
Level Consultant, Outdoor Specialist, etc.

H The Council Staff
The council staff works to provide direction, support and resources for providing the Girl Scout program to
“every girl, everywhere.” They can help you by:
     Recruiting and training leader/advisors and other adult volunteers.
     Developing programs for girls.
     Working with service teams to make plans for membership growth and for meeting the needs of adult
      volunteers
     Providing support services for council and member/volunteer needs
Feel free to call upon any member of the staff to help you in your work as a leader/advisor.

H Service Team (ST)
Adult volunteers are the strength of the Girl Scout program. They function in a variety of ways. The Service
Team is a group of administrative volunteers, executive staff, and short-term volunteers in the service unit.
The Service Team meets periodically to organize plans, accomplish their work, and to deliver services to the
membership in their area.

H Service Unit Chair (SUC)
The Service Unit Chair organizes and manages:
     Communication between the council operating units and service unit.
     Involvement in council operations which affect troops/groups to enrich the Girl Scout experience.
     Service unit activities and communication.

H Pathways Services Director (PSD)
The Pathways Services Director works to:
     Organize and maintain Pathways.
     Obtain support of parents and community organizations.
     Recruit, select, and place leader/advisor and girls.
     Help leader/advisor recruit troop/group committee members.
     Find troop/group meeting places.
     See that each troop/group registers.
     Provide ongoing program help to troop/group leader/advisor.
     Give job briefing to new leader/advisor.
     Give information, advice, and encouragement to new and experienced leader/advisor.
     Increase leader/advisors’ knowledge of the Girl Scout program and available resources.
     Help leader/advisor improve their leadership abilities.
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     Direct volunteers to council-sponsored training.
     Interpret council policies and standards.

H Mentors
Mentors are experienced leader/advisors who are asked by their PSD to help new leader/advisors during their
first year.

Parent Meeting
The First Meeting
The parent meeting, the first meeting you plan and carry out for your troop/group, provides the following
opportunities:
     Leader/advisor and parents will meet each other.
     Parents will be able to:
          ✓ Fill out the Girl/Adult Member Registration
          ✓ Pay GSUSA membership dues, at $12 each.
          ✓ Sign Automobile Information/Ways Parents Can Help form.
          ✓ Complete About Your Daughter.
          ✓ Complete the Cookie Program Permission and Responsibility Agreement form.
          ✓ Fill out Scoutership application (if needed).
     Parents can share their thoughts about what they would like to see the troop/group do.
     Parents will be informed about what you and the council expect from them.
     Parents interested in volunteering with the troop/group must complete the Volunteer
      Application Process.

When to Meet and Meeting Notification
The next consideration is when to have the meeting and how to notify the parents:
     Plan a time when you feel the majority of parents will attend—evenings, Sunday afternoon, Sunday
      evening.
     Consider the possibility of two meetings at different times. This may catch everyone (day people and
      night people).
     Parents should bring:
          ✓ $12 membership dues
          ✓ Daughter’s tetanus vaccination record
          ✓ Pen
          ✓ Optional items: first week’s dues, some type of equipment (first aid supply, yarn, baby
            food jars, etc.)
Note: If any parents cannot make it to the meeting, you will need to make special arrangements to meet with
       them.




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About Your Daughter Form
This two-part NCR form is completed by the parent or guardian at the parent meeting. The form provides
important information about each child, so that troop/group leader/advisors can provide a safe and satisfy-
ing program experience for all members of the troop/group. It also cuts down on paperwork for parents and
leader/advisors by combining several types of information into one form. Please note that an additional form,
Cookie Program Permission and Responsibility Agreement, must be completed by each parent/guardian of
any girl who sells cookies. (In past years this information was completed on the About Your Daughter form.)
The form includes the following sections:
     Health History
     Custodial Information and Emergency Contact
     Release of Child
     Parent/Guardian Responsibility
     Troop/group Leader/advisor Information
     Family Giving Partnership Form
Before the parent meeting, you need to complete the section entitled “Troop/Group Leader/Advisor Informa-
tion.” The form is two-part, so (1) the parent can take a copy home, and (2) you will have all information
about the girl close at hand.
Note: These completed forms should be with you at all meetings and activities.
Hint: Since parents will be paying membership dues and possibly other fees, write the amount they give you
       in the upper right hand corner of the form before giving the parent his/her copy. This will serve as a
       written record for you and a receipt for the parent.

Family Involvement
Girls need encouragement and support to be successful. A healthy source of that encouragement can come
from girls’ homes.
Adult volunteers who interact with the girls can increase parental and guardian support by keeping parents
and guardians informed of troop/group plans and activities
Some suggestions to increase parental support are:
          ✓    Develop a troop/group newsletter that includes plans and accomplishments.
          ✓    Create short-term jobs that would allow more parents to participate.
          ✓    Take time to talk to parents after the troop/group meeting.
          ✓    Hold periodic events that allow girls to invite members of their family to participate.
Girls whose families are involved in Girl Scouts are more likely to return the following year.

Parent Meeting Agenda
The following agenda includes the items that should be covered at your parent meeting.
     1. Introduction – Play a get acquainted game.

     2. Purpose of Girl Scouts – Informal educational program designed to help girls develop values, learn
        new skills, relate to others more effectively, contribute to their community and have fun.

     3. Troop/Group meeting time and place.




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 4. Forms - Ask parent/guardian to complete Membership Registration, Automobile Info/Ways Parents
    Can Help, About Your Daughter, and the Cookie Program Permission and Responsibility Agreement
    form.

 5. Healthy Snacks/Treats – Discuss how healthy snacks/treats will be handled.

 6. Uniform (samples worn by a girl) – Give information about Katie’s Korner, the Council Shop, and
    pass out the catalog. Explain that uniforms are optional (add service unit information regarding used
    uniforms).

 7. Journey Book/Handbook – Briefly review it and explain where it can be purchased.

 8. Dues – GSUSA membership dues, troop/group dues, financial assistance (Scouterships and
    Camperships.)

 9. Girl Scout Cookie Sale Program – Profit shared with troops/groups, individual girl incentives, Cookie
    Dough. Explain how parents can support the Girl Scout Cookie Sale Program.

10. Safety/Security Procedures – Use the “Safety/Security Checklist” in the GSRC Volunteer Essentials.

11. Parent Responsibilities – Read the statements regarding parent responsibilities on About Your
    Daughter Form.

12. Communications – Explain need to remain in contact through the “Troop/Group Newsletter,” by
    telephone, and through Activity Permission Slips. Leader/advisor’s /Advisers responsibility.

13. Possible Dreams – These are the leader/advisor’s ideas, expectations, things you want to accomplish.
    You might have a poster with some ideas of badges, activities you could do during the year. Be sure
    to indicate that the girls’ ideas are most important, and that you and girls will work together to decide
    on the program. Emphasize need to rely on parental help and community resources to accomplish
    some troop/group plans. Leader/Advisors are not experts in everything and aren’t expected to be.

14. Brainstorming (optional) – Divide group into parents and girls. Each leader/advisor can take a group,
    gather ideas about what they would like to see happen during the year, and record ideas on poster or
    newsprint.

15. Helping Hand Chart – Post specific troop/group support needs and talk about the jobs you would like
    to delegate. Share Troop/Group Committee information. (See “ Committee” section.) Suggestions:
    Telephone Committee, Consultants, Cookie Chair, supply snacks, Drivers/Transportation Committee.
    Note: Make these jobs sound as vital as possible so parents realize the importance of giving support.
    Ask parents to look at brainstorm lists, sign name by those things they could help with, and sign up
    for jobs on “Helping Hands Chart.”

16. Questions/Answers

17. Collect $12 membership fee and check registration information to see that it is complete. Introduce
    the Family Giving Partnership and encourage families to participate. Draw attention to the opportu-
    nity to donate at the bottom of the registration form.

18. Refreshments are optional.




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The Troop/Group Committee
The Troop/Group Committee is the adult network that gives support to a troop/group. It is a team of three (3)
to seven (7) women and/or men who are willing to devote some of their time and talents to helping a troop/
group. This individualized help to one particular troop/group brings the full resources of the community into
play on behalf of a group of girls.
Like all other adults in Girl Scouts, Troop/Group Committee Members are members of the Girl Scout move-
ment. New members, both girls and adults, pay GSUSA membership dues when they register.
Troop/Group Committee Members may wear the Girl Scout adult uniform and pin; they will be kept informed
about what’s going on in Girl Scouts through publications and meetings; they will be covered by Girl Scout
activity accident insurance; and they may take part in Girl Scout adult educational opportunities.
A Troop/Group Committee Member is also a member with a voice in the adult Girl Scout network within the
community, in GSRC, GSUSA, and the World Association of Girl Guides and Girl Scouts. As a registered
member of GSRC, Troop/Group Committee Members are invited to attend service unit meetings, and they
may be asked to represent the troop/group or service unit at other adult meetings.
The troop/group leader/advisor selects the Troop/Group Committee Chair. She or he in turn recruits the com-
mittee members. After determining the needs of the troop/group with the leader/advisor, the chair assigns jobs
to the committee members. It is then the responsibility of each member to carry out his or her role to ensure
that the troop/group can carry out fun, exciting troop/group program. The chair calls periodic meetings so that all
members can share information and help one another with this supporting service to the troop/group.
Each group of girls that makes up a Girl Scout troop/group will be a unique blend of personalities and inter-
ests. Since no two troops/groups will be exactly alike, the list of tasks that a particular troop/group committee
will need to perform also will differ; and the make up of the committee will vary, too. The wider the circle of
members, the more community resources can be utilized for the troop/group.

Troop/Group Committee Chair
Purpose: To provide adult support to troop/group leader/advisor in delivery of Girl Scout program by recruit-
          ing and coordinating adults to serve on the Troop/Group Committee.
Appointed by: Troop/Group Leader/Advisor *
Responsible to: Troop/Group Leader/Advisor

Responsibilities:
     1. Works with troop/group leader/advisor to determine types of jobs the troop/group committee will carry
        out.

     2. Meets periodically with troop/group leader/advisor to become informed about troop/group plans and
        needs.

     3. Recruits members to serve on the committee.

     4. Assigns jobs to the committee members.

     5. Supervises committee members.

     6. Calls committee meetings as needed.

     7. Keeps leader/advisor informed of progress.

*In the event that a temporary Troop/Group Committee is formed for the purpose of organizing a new troop/
group and recruiting leadership, the Pathways Services Director or Membership Services Specialist appoints
a temporary chairman to coordinate the committee. The chair is then responsible to the Pathways Services
Director (PSD) or Membership Services Director.

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Troop/Group Committee Member
Purpose: To assist and support the Troop/Group Committee Chair in fulfilling the role of supporting troop/
          group leader/advisors in the delivery of Girl Scout program.
Appointed by: Troop/Group Committee Chair
Responsible to: Troop/Group Committee Chair

Responsibilities:
     1. Assumes a specific job as delegated by the Troop/Group Committee Chair.
     2. Sees that the responsibilities of the job are carried out.
     3. Attends committee meetings called by the chair.
     4. Keeps the chair informed of progress and needs.

Qualifications for Committee Chair and Members
     Registered member of GSUSA
     Willing to take training
     Interested in seeing that girls are provided a “quality” troop/group experience
     Dependable

Troop/Group Committee Jobs
Project/Special Events Chair: Looks for program opportunities available in the community; e.g., field trips,
community projects, community programs, workshops, people to help with badge work, etc. Shares informa-
tion with leader/advisor to discuss with the girls. May be asked to be responsible for making arrangements
and plans if girls choose a particular idea (at leader/advisor’s discretion).

Telephone and Communication Chair:
Communicates with parents to share information between meetings/activities. Occasionally, some information
is forgotten or comes up after a meeting that cannot wait for the next meeting. This person may wish to recruit
additional people to help with phoning. Reproducing troop/group newsletter messages for distribution is part
of this job. This person would see that the girls’ newsletter and/or leader/advisor messages are typed and du-
plicated on a timely basis and returned to the leader/advisor for distribution. This job could also include filling
out permission slips for field trips especially at the Brownie or Daisy Girl Scout age level. Leader/Advisor
will be responsible for providing samples to follow.

Transportation Chair:
Arranges for transportation for field trips, and outings in accordance with Safety-Wise. The Transportation
Chair maintains a file of automobile information completed by willing drivers. The information on these
forms assists in figuring out how many vehicles will be needed for every passenger to have a seat belt.

Troop/Group Cookie and Fund Raising Chair:
Takes care of the troop/group Girl Scout Cookie Sale Program. The Service Unit Cookie Chair will include
a training session. All procedures designed by the council need to be followed. This person could also be an
additional signatory on troop/group checks. In the event the troop/group is approved for an additional money-
earning project, this person would handle all of the preparations and would help carry out the project.




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First Aider:
Agrees to take the American Red Cross First Aid/CPR course and become certified. Serves as the First Aider
on outings, camping trips, etc.

Certified Troop/Group Camper:
Takes the Council Troop/Group Camp Training to become a Certified Troop/Group Camper. Prepares the
troop/group for troop/group camping. Accompanies the troop/group while troop/group camping. Sees that
activities are carried out in accordance with Safety-Wise and Raintree Council standards.

Troop/Group Meetings
In order to get things started during the first weeks, meetings of a new troop/group may be adult-inspired,
with the planning and ideas selected by you and your co-leader/advisor. However, after this get acquainted
period, leadership should be shared with the girls. This is how the girl/adult partnership works. The girls plan
with the adults what they want to accomplish: events, activities, and trips in which they would like to partici-
pate. The adults direct and support the girls’ goals, using the Girl Scout Leadership Development cycles of
activities (Discover, Connect, and Take Action), Girl Scout Promise and Law, and Safety and Security Guide-
lines for direction.
What makes Girl Scout meetings different from other groups?
Girl Scouts is:
     is FUN.
     includes a variety of activities chosen by girls.
     stresses learning by doing.
     develops self-government.
     develops leadership skills.
     reinforces personal and group codes of behavior.
When: Meeting duration needs to be designed to meet the needs of the troop/group. Dates and times must
      be adapted to accommodate both girls and adults.
Who: The ideal troop/group/interest group is made up of girls of different ages, grades, and backgrounds.
      A troop/group needs enough girls to provide group activities but still meet individual needs. Adult
      leadership must meet the adult/girl ratio as stated in Safety-Wise program standards: an adult co-lead-
      ership team or an adult leader/advisor and assistant leader/advisor or program consultant who believes
      in the Girl Scout movement.
Where: The location should be accessible to all members. It should be safe, clean, and a large enough area
        for group activities. An updated First Aid Kit should always be available. Consult Safety-Wise and
        Safety and Security Guidelines for site requirements.
What: An informal, all-girl educational experience in which activities encompass that Girl Scouting is a
       unique girl-only place where the program:
Girl-driven: Girls play an active role in determining the “what, where, when, how, and why” of their activi-
             ties. The girl-driven approach ensures that girls practice leadership and decision making.
Learning by doing: Girls go through an experience, share ideas and observations, and evaluate what they
                   have learned. They learn to connect the experience to their lives and apply it to future
                   situations.
Cooperative learning: Girls discuss, debate, discover, and act, in an atmosphere of respect and cooperation
                      that develops teamwork skills and promotes conflict management. In the all-girl envi-
                      ronment, girls feel powerful and emotionally and physically safe.


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Outcomes-based: Discover, Connect, and Take Action activities are tied to short-term and intermediate
                  outcomes. The ultimate outcome is for girls to develop leadership skills they can use for a
                  lifetime of making the world a better place, by:
         ✓ Leading with courage—speaking out on issues they care about and taking active roles
           in their communities.
         ✓ Leading with confidence—making the most of their strengths and feeling empowered to
           make a difference.
         ✓ Leading with character—acting with integrity and compassion.

Canceling Meeting Activities
We hope that you will never have to cancel a troop/group meeting or activity. If, for some unexpected reason
you and your co-leader/advisors find it necessary to cancel a Girl Scout meeting and you cannot notify the
parents, arrange for someone to provide adequate supervision for the girls until the parents can pick them up.
*Before you cancel, ask a co-leader/advisor or another adult Girl Scout to hold the meeting.

Suggestions
Pre-meeting Activity
          ✓     Post Kaper Chart and any news
          ✓     Set out chairs and materials
          ✓     Decorate room
          ✓     Simple project or game
          ✓     Offer mix and talk

Opening
          ✓ Songs, games, skits
          ✓ An activity from the handbook
          ✓ An idea session
          ✓ A ceremony

Business/Planning
          ✓ Announcements
          ✓ Treasurer’s report, dues
          ✓ Planning, deciding on, reviewing projects for the week
          ✓ Get ideas for things to do
          ✓ Help girls make choices
          ✓ Involve everyone in planning all the how, when, what, where, who and reviewing the
            outcome
          ✓ Other business

Major Activities
          ✓ Activities from the Girl Scout Journey Book/Handbook



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          ✓ Action on patches, badges, signs, or on-going projects (e.g. community, nature, or arts)
          ✓ Outside speaker (visitor)
          ✓ Presentations and demonstrations led by the girls
          ✓ Party
          ✓ Out-of-doors trips

Thought of the Day
          ✓ Activities to help learn the Girl Scout Promise and Law
          ✓ Skits, role playing
          ✓ Discussions
          ✓ Share feelings through songs, pictures, and words
          ✓ Quiet reflection
          ✓ Review troop/group goals met by the troop/group during the month

Miscellaneous
          ✓ Healthy Snack/Treat
          ✓ Physical activity, sports, etc.

Closing
          ✓ Wrap-up and reminders
          ✓ Song or game
          ✓ Ceremony
          ✓ Clean-up

Troop/Group Finance & Program Report and Girl Record
Troop/Group Finance & Program Report
The objective of the Troop/Group Finance & Program Report is to ensure that every troop/group has a
well-rounded program based on the three cycles of activities (Discover, Connect, and Take Action) in the Girl
Scout Leadership Development Program. Keeping this chart current will help you monitor your troop/group’s
progress and give an overview of your troop/group/interest group’s year. The staff also uses this information to
identify programming needs for the entire council.
The Troop/Group Finance/Program Report form can be found at www.girlscouts-raintree.org under Forms
Packet.
     1. Troop/GroupFinance/Program Reports, and a copy of the last 12 months bank statements are due June 1
        to your Pathways Services Director (PSD) or Membership Services Specialist.

     2. Fill out each month with the primary activity done at each troop/group gathering. Place a check mark
        in the column on the right to indicate in which category each activity falls. Check more than one
        column if appropriate.




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Girl Record Form
A record of each girl’s Girl Scout history should be written on the Girl Record form available at the council
office. This form records the registration information, camping experience, leadership experience, event atten-
dance, training taken, and achievements. Keeping this record makes current the information readily available
when it comes time for the girl to earn awards. This record follows the girl throughout her Girl Scout years
and is kept with the troop/group as long as the girl is a registered member. If a girl is not re-registering as a
Girl Scout, the record should be given to the parents, not to the council office.

Bridging and Sister Groups
A bridge provides a way across a river, a chasm, or an obstacle…
In Girl Scouts, a girl nearing the end of one program level often needs help and support in crossing over to the
next program level. She may have fears and doubts related to other girls, leader/advisor, program activities, or
even the meeting place. She might not be certain of her welcome in a new troop/group.
Bridging provides a way of crossing the bridge from one age level troop/group to the next. Bridging Activi-
ties are the steps used to encourage a girl to become familiar with the girls in the next program level and their
troop/group program and to get involved in what they do. The purpose of these activities is to link the age
levels so that girls will move up, not out of Girl Scouts; to help a bridging girl feel accepted by the new group;
and, to feel that her interests will be recognized and shared by the others. The activities also give the girls in
the older program level an opportunity to demonstrate hospitality and planning skills.
Girls who are eligible to bridge to the next age level make up the Bridging Group. The most meaningful
bridging activities involve personal contact between girls in the bridging group and members of the troop/
group they are to join.
Pathways Services Director (PSD) and Membership Services Specialists will develop a Bridging Pattern.
Girls in troops/groups bridge to become Sister Troops/Groups/Interest Groups. In areas where the next pro-
gram level troop/group is not available, the Pathways Services Director and Membership Services Specialist
can aid troops/groups to make contact with older girls.
The older Sister Troop/Group generally takes the initiative to provide bridging activities for their younger
sisters. The younger troop/group may also make plans to share their activities with their older Sister Troop/
Group.
The Junior Girl Scout Sister Troop/Group plans bridging activities for their Brownie Girl Scout sisters in the
third grade. In the same manner, Cadette Girl Scouts plan for fifth grade Junior Girl Scouts and so on.

Special Bridging Awards
Each program level has a special bridging patch girls may earn. The requirements for these patches will help
girls learn about the exciting opportunities awaiting them in the next program level. Junior Girl Scouts may
also earn the Junior Aide patch by assisting Brownie Girl Scouts with bridging activities.

The Bridging Ceremony
A Fly-Up or Bridging ceremony is the culminating event to bridging activities. The ceremony usually happens
at the end of the troop/group year when girls are ready to move from one age level to the next one. Ideally,
both the younger and older sister troops/groups participate. Some ceremonies include more than one pair of
Sister Toops/Groups/Interest Groups.
A Fly Up Ceremony or Bridging Ceremony is not bridging. It is the last step from one program level to
another. Bridging involves more than a ceremony. The success of bridging is reflected in the number of girls
who join a troop/group in the next program level.



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Please Consider…
Not all inter-troop/group activities (between two or more entire troops/groups/interest groups) are bridging
activities, but inter-troop/group activities that are between two different age level troops/groups can be an
excellent way to begin acquainting girls with what lies ahead.
The more bridging activities are carried out between Sister Troops/Groups/Interest Groups, the more the
younger sisters can develop a growing awareness of belonging to a big Girl Scout family, catch a glimpse of
what comes next, and gain a feeling of security and healthy anticipation of growing into the next program
level. Older girls can feel pride in sharing their activities with girls who look up to them, which boosts their
self-esteem as they realize how they have grown and changed.

Diversity
Raintree Council Values Diversity as a Way of Work and Life.
Do well your part today. The work of today is the history of tomorrow, and we are its markers. So let us
strive to show just as grand names on the pages yet unwritten as are inscribed on those that we have for our
proud inheritance. --Juliette Low
GSRC’s Board of Directors is committed to celebrating diversity throughout the Council’s jurisdiction. To
this end, the board established an Organizational Diversity Goal:
Raintree Council will reflect the full diversity of the population in its girl members, volunteers, and staff;
eliminate institutional racism throughout the council; and initiate positive interaction among diverse
population groups.

Ways Troop/Groups Can Get Involved
Green Circle
The Green Circle Program helps Daisy, Brownie, and Junior Girl Scouts understand that how they treat
people either brings them into their circle of sharing and caring or keeps them out.

World of Difference
Celebrating differences is the goal of the World of Difference Program. Teams of older Girl Scouts deliver this
program to service units and clusters. The workshops consist of a series of fun activities to help girls learn
about stereotyping and diversity. Ninth grade girls and older can join a WOD team by calling the council
office.

Zink the Zebra
Kelly Weil, a young cancer patient, didn’t want to be singled out, ignored, or forgotten by her friends because
she looked “different” but her good friends abandoned her anyway. Kelly wrote the story Zink the Zebra to
help children understand that people are still people beyond the outside appearances they may have—that we
all need to be loved, accepted, and included. Leader’s Guides with activities for each age level are available at
no charge from the council office. Zink beanies and patches may be purchased at the council shop.

Cultural Patch Programs
Cultural patches are fun and active ways to increase knowledge and understanding of the traditions, lifestyles,
and heritage of ethnic groups and their contributions to today’s world. The following cultural patch programs
are available at no charge from the council office:
         Asian American                      African American                    Norwegian
         Hispanic American                   Native American                     Australian

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Be an Anti-Bias Role Model!
     Use language free of sexist, ethnic, racist comments; words or phrases that label, hurt or make fun of
      others.
     Use inclusive actions of respect, cooperation, and social interaction as a way of life.
     Learn to identify biases and commit to eliminating them in Girl Scouting.
Workshops on diversity are available by request on topics about words that hurt, stereotyping, and prejudice.
Watch for additional information about new programs in the current In The Know.

Adult Recognition
Every Girl Scout volunteer deserves to hear “Thank You” from those to whom she gives her time and energy.
It lets them know that they are appreciated for the extra special effort they give to Girl Scouting.
     Whom To Thank
     Group leader/advisor and assistant leader/advisor
     Service Unit Chair
     Pathways Services Director
     Troop/Group Committee
     Troop/Group Sponsor
     Program Consultants
     Anyone else who has done something special for the troop/group

Ways To Say Thank You
     Birthday or holiday greetings made by the girls.
     Gift items from Katie’s Korner.
     Special party given by the members of the troop/group.
     Display of pictures in a community center honoring individuals or groups who have given outstanding
      service.
     Framed photograph of the Girl Scouts who participated in a particular project or event.

Adult Learning
Thank you for accepting the challenge of working with girls. Your enthusiasm and willingness to serve help
GSRC fulfill the Girl Scout Mission—to build girls of courage, confidence, and character, who make the
world a better place.
To assist you in your service to girls, the council is committed to providing high quality training opportunities
for all volunteers. It is the belief of the Board of Directors, the Council Recognition Committee, and the Ex-
ecutive Staff that well trained volunteers will enhance the quality of program opportunities available to girls
in Raintree Council.
In keeping with this belief, a corps of more than twenty experienced volunteer trainers are prepared to deliver
a wide variety of training courses, workshops and conferences.
The trainers are selected to serve because they have a wide background of experience as Girl Scout volun-
teers, demonstrate the ability to work successfully with girls and adults, and are talented people!
 Expectations of a Girl Scout Leader/Advisor, as it pertains to training, states that you will be willing and
available to participate in training for your job as a leader/advisor. Along with fulfilling your obligations, you
will develop strengths, abilities, and resources that benefit girls. Because you become more secure in your
abilities and can transfer some of these skills to your own jobs and living situations, you will value the skills
and experiences you acquire during trainings.
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Adult educational opportunities are publicized. In The Know is distributed through service unit meetings. An
electronic Adult Education Newsletter is available. To subscribe e-mail: AdultEdNews@girlscouts-raintree.org.

Registering for Training
Unless otherwise directed, register for courses through the council office. Use the registration forms in In The
Know.
     Mail your registration and fee (if applicable) to:
      Girl Scouts of Raintree Council
      Attention: Front Desk
      P.O. Box 1350
      Evansville, IN 47706 1350
     Fax the completed registration form to the GSRC office, 812.421.4980.
     Phone with complete information to:
          812.421.4970, Extension 301
        1.800.757.9348, Extension 301
     Email complete information to mwallace@girlscouts-raintree.org
     Register early! Courses are cancelled at the registration deadline if the registration is low.

Training Credit Hours
Training hours are earned for each training taken. The length and content of the course determines the hours.
Upon completion of the training, your credit hours are recorded in council records. Each training course has a
training course code that corresponds to a training category.

Course Fees
Training is a service of Raintree Council. When a fee accompanies a course, it covers consumable supplies
and/or special materials used.

Scouterships
Whenever there are fees attached to a council training course or workshop, volunteers may apply for up to 1/2
the fee. Check the line on the registration form and indicate the amount (up to 1/2 the fee) needed. Enclose a
check for the difference with the registration form.

Training Procedures
     1. You must register in advance for all courses by the deadline indicated. If a deadline is not indicated,
        all course registration closes ten days before training date.

     2. You may register by completing the registration form and returning it by mail or faxing it to the coun-
        cil office. (All sections must be fully completed.)

     3. If the course has a fee, payment must be received with registration.

     4. A confirmation notification with a location map will be sent upon receipt of registration and
        applicable fee.

     5. If training events are cancelled, you will be notified by phone or mail.

     6. If the course is full, you will be put on a waiting list and notified by telephone or mail.

     7. Training will be refunded only if your cancellation is received one week before course. Course fees
        are not transferable to another person.

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     8. Please do not bring your children to training with you. Sitter service is not provided.

     9. You will be issued a training card at your first training for recording purposes. Bring your training
        card to all trainings so that the trainer may sign the card.


Resource Books-Tools of the Trade
Basic Resources are the guidebooks to planning and decision making every troop/group should use.
Safety-Wise—the basic guide to health and safety practices for all Girl Scout meetings, events, and activities,
revised in 2000, with an update insert in 2009.
GSRC Volunteer Essentials—the leader/advisor reference manual for Girl Scouting in Raintree Council. In-
cludes information about job expectations, training, procedures, council policies and standards, camping and
other information updates. This publication is revised yearly with updates and changes provided as needed.
The Leader/Advisor’s Digest: Blue Book of Basic Documents—covers all National Girl Scout Policies and
includes excerpts from the Congressional Charter, Girl Scout Constitution and credentials.
Outdoor Education in Girl Scouting – developed for leader/advisors and can be used as a resource for teen
girls. It includes information on camping, camp craft, safety skills, assessing a child’s readiness, and evaluat-
ing the outdoor experience and outdoor activities.
The Scoop – a council newsletter that includes troop/group program ideas, important topics, updates, and
more. Mailed to all registered adult and Teen Girl Scout members and donors.
In The Know – a council publication of training program offerings for leader/advisor, troops/groups and indi-
vidual girls, updated periodically.
Camp Koch Book – a brochure, mailed in the early spring with information about resident camp summer
sessions, registration and Camperships. The Camp Koch Book is mailed to every girl who is eligible to attend
resident camp.
destinations - published on GSUSA website announcing national or council-sponsored destinations events for
Teen Girl Scouts and adult Girl Scouts. See www.girlscouts.org or www.studio2b.org for more information.
www.girlscouts.org – the GSUSA website especially for Girl Scouts. It has up-to-date information for both
girls and adults.
Girl Scout Age Level Handbooks/Journey Books and How To Guides: GSUSA publications in paperback for
girls and adults. Each tailors the content to the age level of the program and explores what makes Girl Scouts
unique. Leader/Advisor’s Guides, which correspond to age level handbooks, explain the adult role in detail,
suggest ways to put ideas into action, and provide additional program information.

Library Materials
Library Reference Materials:
All library reference materials, books, pamphlets, etc. are found in the GSRC Library, located in the council
office. Service unit libraries have many of the same materials. Service unit libraries are structured by each
individual library and supplemented with material from the GSRC Library.




                                                        85
              Take a Journey to Katie’s Korner, the Council Shop!
Katie’s Korner, the Council Shop, features merchandise found in the Girl Scouts of the USA Catalog, as
well as items from other vendors and extra items made especially for Raintree Council.

The Girl Scouts of the USA Catalog fully illustrates Girl Scout merchandise for the current program year.
GSUSA mails this catalog to each registered girl and adult.

     Girl Scout-earned insignia for all age levels, as well as the two Leadership Journey book series,
      with their accompanying adult How To guides, are available through Katie’s Korner.
     Some Katie’s Korner merchandise will be available at most service unit meetings, and
      merchandise orders placed in advance will be delivered at the meetings. All orders must be
      placed 24 hours in advance of service unit meetings for delivery at the meeting. No exceptions.
     Coming soon- Katie’s Korner website. Sign up to be the first to hear about Katie’s Korner online.
      Order online and ship or pick up your order at the council office. Your choice!
     Sales tax will be charged on all casual uniforms, gifts, and non-insignia items.
     Unique, event, holiday, and special occasion Items (including Girl Scout Sunday patches) will be
      available for order until they are out of stock, after which availability is not guaranteed.
     During the busy spring and fall seasons, allow three to four weeks for mail order delivery.
     Cookie Dough forms are available online at www.girlscouts-raintree.org.
     Katie’s Korner accepts Visa, MasterCard, Discover, American Express. Original receipt is
      required for all Katie’s Korner merchandise that is returned.

                    Katie’s Korner Winter Hours (Labor Day - Memorial Day)
                               Monday – Thursday, 9:00 a.m. to 5:30 p.m.,
                                    Friday, 9:00 a.m. to 4:30 p.m.
                                223 NW 2nd Street, Evansville, Indiana
                                 Tel: 812.421.4970 or 800.757.9348
                                    www.girlscouts-raintree.org




      Jump on board for exciting Journey adventures!




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Public Relations
Public Relations—the art or science of establishing a favorable relationship with the public. It is the broad
effort of any group to develop confidence in the organization among its publics—the people who have an
interest in it.
Girl Scout’s publics include:
      Prospective girl/adult members
      Girl/Adult members
      Parents
      Community groups
      General public
      School personnel
You have a lot to do with how people perceive Girl Scouts. Media publicity can never match the strength of
the perception left by people who see and hear Girl Scouts firsthand. Good impressions are made when people
see you behaving in a positive way. When people see the girls in your troop/group having fun and showing
good manners and when parents of the girls in your troop/group tell others how much their daughter’s Girl
Scout experience has helped her, you have created a positive impression of Girl Scouts.
You are the link to parents. Recent national studies show that Girl Scouts exerts a profoundly positive influ-
ence on the life of a girl. Former Girl Scouts consistently give testimony to the value of their Girl Scout expe-
riences and credit Girl Scouts for helping them become successful adults.
Often, successful experienced leaders help girls prepare a troop/group newsletter that lets parents know about
troop/group activities. Other leaders create a folder for each girl and fill it with information for parents. Girls
take the folder home after meetings. Email is also a very good and quick way to keep parents in the loop. Par-
ents who are kept abreast of what the troop is doing are more likely to volunteer to help.

Publicity
Good publicity about Girl Scouts in newspaper, radio, television, and online helps interpret the work you do
to the general public. Girl Scout news is acceptable to media when it is news that is important, not just to your
troop/group, but to the rest of the community, as well. For example, while ceremonies and special parties are
very important to your girls, they are not necessarily of interest to your whole community, but parents, grand-
parents, aunts and uncles will welcome the news. Use the techniques listed above to send good news about
troop activities to your own Girl Scout “public.”
News editors are interested in stories about people involved with people, such as a troop/group presenting
a special program for elderly people, a troop/group making educational games to give to day care centers, a
troop/group helping restore an historic building, or a troop/group helping with a community beautification
project.

Public Relations Tools
The council uses a variety of communication tools to keep Girl Scout publics in touch with each other,
including brochures, flyers (recruitment, special events), newspaper and other publications (features and
news articles), radio and television spots, slide and video presentations, speeches, a web site, and community
contacts. If you need help with a presentation to a group, or with publicity, contact your Membership Services
Specialist.




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Your Council Publications:
The Scoop—a bi-monthly newsletter for all registered members—girl and adult, parents, and donors.
Partners—an annual newsletter for the business community that is also distributed to donors and members.
Partners includes a Thanks Sheet that lists the names of donors.
Reflections—an annual newsletter for all members, donors, businesses, and organizations. Reflections in-
cludes a Thanks Sheet that lists donors, as well.
The Accolade—published once each year to celebrate the achievements of girl and adult members. The Ac-
colade is mailed to all members and donors.
Cookie Celebrities—published and mailed to all members and donors after the annual Girl Scout Cookie Sale
Program, to report accomplishments of girl and adult participants.




                                                      88
Chapter 7
Outdoor Education
Girl Scout Camping
Girl Scouts of Raintree Policies
Course Descriptions
  Basic Outdoor Skills
  On the Go
  Troop/Group Camp Training
Camping Guidelines
Day Outings
Day Camps
Troop/Group Camping
Resident Camp
Camp Koch Book
Camperships
Where to Go Camping—Council-approved sites
Camp Henry F. Koch




                     89
Outdoor Education
Activities carried out in outdoor settings are an important part of Girl Scout program for each age level. As a
leader/advisor you should receive appropriate training from Raintree Council to help you guide your prepara-
tion for and implementation of the outdoor activities the girls in your troop want to do.

Girl Scout Camping
Girl Scout camping should provide girls with a fun and educational group living experience that links Girl
Scout program with the natural surroundings and contributes to each camper’s mental, physical, social, and
spiritual growth.
Outdoor education is the effective utilization of the Girl Scout program in outdoor settings to enable girls to
grow in courage, confidence and character. The primary approach should be
experiential learning.
Desirable outcomes include:
      1. Enhanced understanding and skill development.

      2. Increased awareness and understanding of the human interrelationships with the
         environment.

      3. Development of outdoor recreation interests and skills for creative use of leisure time with minimum
         impact to the environment.

Today, girls are involved in many, varied outdoor activities. These include outdoor recreation activities, wild-
life education, and camping and you are encouraged to prepare your girls for the experience of resident camp,
as well. As a leader/advisor your goal should include an effort to give every girl an opportunity to enjoy and
grow up with ever more-challenging experiences in outdoor program. GSRC and GSUSA are committed to
providing outdoor experiences for all girls, including those with disabilities. Not all sites are totally accessible;
check with site managers as plans are being made.

Be prepared for any outdoor program…
To begin your troop/group’s introduction to life in the out-of-doors, use the progression chart in this section as
a guide for planning activities. Start with your immediate surroundings—what lies beyond the front doorstep.
Remember that learning basic camping skills can be done indoors and then put into practice when the troop/
group meets out of doors. To be fully prepared is one way to make outdoor program great fun for girls. Famil-
iarize yourself with Raintree Council’s standards for camping, (see Policies & Standards), and read the entire
“Outdoor Education” section of this GSRC Volunteer Essentials.
Be sure you have the following:
      Safety-Wise – Basic guide for health and safety practices; includes Program Standards for camping
       and outdoor activities.
      Girl Scout Handbooks – contain a wealth of helpful ideas about preparation and planning for troop/
       group camping.
      Outdoor Education in Girl Scouting – includes sections on camping, camp craft skills, outdoor cer-
       emonies, and outdoor education activities.

For Additional Help
The Council Library has a number of books and audio visual aids that may be borrowed. Day/troop/group
camp libraries are available for check out. For current camping program workshops and Outdoor Certification
information, consult In The Know.



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GSRC’s Camping Policy and Standards promote the health, safety, and security of each Girl Scout camper.
The council demands that campsites, equipment, activities, and procedures for a camping program follow
guidelines for promoting a healthy environment, preserving general well being, and providing maximum pro-
tection. Consult Safety-Wise for camping standards and the appropriate activity check points when planning
and carrying out camping activities.

Girl Scouts of Raintree Council Policy
All troops/groups going overnight troop/group camping must be accompanied by an adult or Senior Girl
Scout certified in troop/group camping by Raintree Council and a Certified First Aider.

Council Overnight /Camping Standards
     A. Troop/Group Camping, backyard camping, and slumber parties are not appropriate at the Daisy Girl
        Scout level. Overnight stays, including slumber parties, are not appropriate at the Daisy Girl Scout
        level unless each child is accompanied by a parent or guardian and the overnight is limited to a one-
        night stay.

     B. A Brownie Girl Scout troop/group may stay overnight provided they stay within the Girl Scouts of
        Raintree Council guidelines for the Brownie Girl Scout age level.

     C. A currently registered First Aider and a certified Troop//Group Camper shall accompany all troops/
        groups going troop/group camping. A currently registered First Aider and a currently registered per-
        son with a valid certification in On The Go training shall accompany all troops/groups going cabin or
        other types of indoor camping, lock-ins, hotel stays, or camping in an individual’s backyard.

     D. A currently registered First Aider and a currently registered person with a valid certification in
        Troop/Group Camping shall accompany all troops/groups going tent camping at a site other than an
        individual’s backyard.

     E. Outdoor cooking shall be done only on wood fires, vagabond stoves, solar cookers, charcoal, or
        approved types of camp stoves as defined by Safety-Wise. Training to use camp stoves is required.
        Liquid fire starters may not be used.Outdoor cooking shall be done only on wood fires after suc-
        cessful completion of Basic Outdoor Skills training. Vagabond stoves, solar cookers, charcoal, or
        approved types of camp stoves as defined by Safety-Wise may be used after Troop/Group Camping
        certification is achieved.

     F. Liquid fire starters may not be used.

     G. Kerosene, propane, or butane lanterns may be used for temporary lighting in an outdoor setting away
       from tents after Troop/Group Camping certification is achieved.

     H. Candles may not be used in any camping program except in ceremonies under controlled conditions
       away from tentage. Tiki torches may never be used.

Description of Courses
Basic Outdoor Skills Training
Basic Outdoor Skills training will equip you with the skills to effectively utilize Girl Scout program in an
outdoor setting. The activities learned could be done at troop/group meetings, parks or backyards to familiarize
girls with outdoor activities like fire building, simple outdoor cooking, and environmental and safety issues.

On the Go Training
On the Go Certification is needed for indoor overnights such as sleepovers, hotel stays, cabin camping, lock-
ins and backyard camping. Participants will become familiar with council procedures, safety and security
                                                        91
issues and helpful hints for traveling with their troops/groups, whether they are camping out or sleeping
inside. On the Go Certification courses are offered several times each year. On the Go certification expires
December 31, three years from year of issue.

Troop/Group Camp Training
Troop/Group Camp Certification is awarded upon successful completion of the Troop/Group Camp Train-
ing which includes an overnight at Camp Koch. This step in the training progression will give you hands-on
experience and program ideas to have a successful overnight camping experience. Skills covered will include
advanced fire building, various outdoor cooking techniques, tent care, minimal impact camping, and much more.
Troop/Group Camp Certification courses are offered twice each year, once in the spring and also in the fall.
Troop Camp Certification expires December 31, three years from year of issue. Persons whose certification
expires will receive a re-certification application through the mail in late November. Persons coming to Rain-
tree Council with outdoor training from other councils may qualify for certification by testing. Contact the
Adult Education Director for more information.
*Basic Outdoor Skills and On the Go Training are pre-requisites for this course.

Camping Guidelines
Guidelines marked with an asterisk (*) are altered for Brownie Girl Scout age level.

Leadership /Adults
      1. *All troops/groups must have a Certified Troop/Group Camper with them. Brownie troop/groups must
         have the trained adult involved in the planning, preparation, overnight, and evaluation.

      2. All troops/groups must have a currently certified First Aider. It is recommended that the First Aider
         and the Certified Troop/Group Camper not be the same person.

      3. Except for unusual situations, the Certified Troop/Group Camper and First Aider must be on site at all
         times (i.e. taking injured child to the doctor).

      4. Adults going on the overnight should be involved from beginning to end (familiar with the girls/girls
         comfortable with them).

      5. *All troops/groups must meet Safety-Wise adult/girl ratios for their age level. Brownie Girl Scout
         troops/groups should have one adult for every four girls with a minimum of three adults.

      6. Participation of tag-alongs (older or younger) is discouraged because it distracts those in charge of
         supervising the troop/group.

      7. Leader/advisor should submit the Special Activity Application to the PSD (or Membership Services
         Specialist) for approval at least two weeks before the permission slips go home with the girls.


Readiness/Progression
      1. Keep everything within girls’ ability level. It is their camping trip! If adults have to do the task/ the
         activity, it is the wrong choice.

      2. Girls should be prepared for the experience by activities that increase their comfort level in the out-of-
         doors, camp craft skills, and ability to be away from home.

      3. Hikes and cookouts should precede overnight stays to help girls become familiar with equipment,
         tools, and procedures.


                                                            92
       4. One night- two days is a good length for a first experience.

       5. Tent camping (pitching your own tent, sleeping on the ground) is more advanced than a cabin or
          building overnight and requires Troop/Group Camp Certification.

       6. Family participation (parent/daughter) is a good beginning experience.

Site
       1. Raintree Council must approve all established sites used for camping. Criteria for approval include
          the following: access to a telephone, water from public supply or approved well, able to be secured,
          and meets state fire codes and Board of Health standards. The Certified Troop/Group Camper should
          be familiar with the campsite by visiting it and/or consulting with someone who has camped at the
          site. (For backcountry packing, see additional guideline in Safety-Wise.)

       2. *Brownie Girl Scout troops/groups(or any beginning campers) should use sites that have bathroom
          facilities or latrines, kitchens or established cooking sites, and buildings for storm shelter.

       3. *Brownie troops/groups should choose sites close to home. (How far are parents willing to go at
          2 a.m. to pick up a homesick daughter?) Girls should visit the site prior to the overnight to increase
          their familiarity and comfort.

       4. Backyard camping, cabin or buildings are recommended for first overnights, followed by established
          tent sites. Young campers feel more secure sleeping in large groups and are easier to supervise and
          monitor for homesickness.

       5. Not all sites are totally accessible; check with the site manager for information. Make sure that any
          site you choose will allow full participation by every member of your group.


Day Outings
You may take your troop/group on a day outing and concentrate on teaching the girls one basic camping skill.
You and your troop/group may decide to learn the skills and safety procedures necessary for outdoor cook-
ing or test your physical stamina by hiking. A day outing should be a learning experience for girls, but since
this may be their first taste of camping, be sure to help make it a pleasant learning activity. Day time use of
council sites:
     Campsites at Camp Koch are available for use by troops/groups for day activities.
     Fee for day use is 25 cents per person.
     Reservations for day activities should be made at least 10 days prior to date of use. Refer to specific
      site headings for additional information.

Day Camps
Day camps are planned and carried out by adult volunteers in each area. Encourage your Girl Scouts to par-
ticipate in day camp. During the session girls are taught the basic skills needed for troop/group and resident
camping. They also learn games, respond to challenges, and make new friends.

Troop/Group Camping
When a troop/group and its leaders/advisors spend one or more days and nights living in the out of doors,
cooking their own meals and carrying out activities they have planned...that is troop/group camping. Troops/
Groups who spend 24 consecutive hours at any season of the year in a tent, cabin, or under the stars are doing
troop/group camping.


                                                         93
Resident Camp
Resident camp is a girl-sized community. It is a safe place for girls to learn independence, test their ideas,
explore new interests, and learn cooperation through group living experiences.
Camp Henry F. Koch is the council’s resident campsite, near Cannelton, Indiana. Resident sessions are usually
scheduled during the summer months. All girls entering grades 3 - 12 are welcome to participate in resident
camp. Girls do not have to be registered Girl Scouts. Campers are accepted without regard to race, color,
national origin, or disability. Girls with disabilities will be mainstreamed into resident camp program. Every
spring an Open House is held at camp. Check the Camp Koch Book for schedules and details.

Camp Koch Book
Information about summer program opportunities is mailed to members in grades 2-11 in late winter. The
Camp Koch Book includes all information about dates, program descriptions and how to apply for a Camper-
ship. Leader/advisors are asked to promote resident camping with the Camp Koch Book in the troops/groups’
meeting immediately after girls receive it in the mail.

Camperships
A Campership is a financial assistance grant available to active, registered Girl Scouts of Raintree Council, to
help with the costs of attending resident camp. Assistance is granted to girls on the basis of individual need as
well as the number of requests received throughout the council.
Applications for Camperships are available upon request at the council office. Call 812.421.4970 or
1.800.757.9348.

What do you need to go camping?
     1. People: girls, Certified Troop/Group Camper, First Aider, and enough adults to meet the adult/girl
        ratio in Safety-Wise.

     2. Safety-Wise: Standards for health and safety.

     3. Permission: troop/group application on file, parent permission, campsite reservation

     4. Transportation: bus, private auto, bicycle, on foot. See Safety-Wise for guidelines

     5. Equipment: personal, troop/group, patrol

     6. Money: expense of food, site rental, program supplies or equipment, and perhaps some transportation
        costs


Wherever your troop/group camps:
     1. A registered Girl Scout adult must be in charge of the group.

     2. A registered, certified camper must be with the group at all times.

     3. Every troop/group must clean up any mess it makes.

     4. Every troop/group must take care of the equipment and leave it in good condition, clean       and ready
        for the next group.

     5. Every troop/group must take care to protect the natural world.

If you can answer “Yes!” to the following statements, your troop/group is ready for troop/group camping.


                                                         94
Leadership :
     One or more adults have current Troop/Group Camping Certification.
     A trained First Aider is accompanying the troop/group.
     All adults accompanying troop/group must have Volunteer Application Process on file.

Emotional Readiness:
     Girls want to go.
     Girls are not afraid to be away from home. (Parents are willing to cut the apron strings, too.)
     Girls can cope with the unknown.
     Girls can cope with little privacy.
     Girls are willing to cooperate and share responsibilities.

Physical Readiness:
     Girls do not tire easily.
     Girls are strong enough to carry personal gear, a bucket of water, an armload of wood, etc.
     Girls have enough strength and coordination to carry out planned activities.

Skill Development: (has proven ability)
     Girls can cut wood, build a fire, plan a balanced meal, and cook it.
     Girls can read and follow a Kaper Chart; can complete all tasks listed.
     Girls can use kitchen implements—can opener, knife, peeler, etc.
     Girls can wash dishes, store food, and clean up area.
     Girls can take care of personal belongings and personal hygiene.
     Girls can pack a bedroll without it falling apart.
     Girls can follow instructions/orders.
     Girls can carry out basic camping skills.

Previous Experience:
     Girls have experienced several day outings.
     Troop/Group has carried out several cookouts.
     Troop/Group has been backyard camping (away from home overnight).

Where to go camping?—Council-Approved Sites
Sites and facilities directly affect program. They should be accessible to all troop/group members, provide a
safe, healthy environment and potential for a wide variety of outdoor activities.
Sites currently approved by Raintree Council are:
     1. Council owned - Camp Koch.
     2. State and national parks and forests
     3. County parks, i.e.-Burdette, Pride’s Creek, Boggs Creek
     4. Commercial campgrounds for public use, i.e.-Holiday World
     5. Other sites are subject to approval. Standards are listed in detail in Safety-Wise. Discuss any other
        sites with your Pathways Services Director (PSD) or Membership Services Specialist.


                                                       95
Camp Henry F. Koch, Cannelton, Indiana
Girl Scouts of Raintree Council’s resident camp facility, Camp Henry F. Koch, is approximately 500 acres
of rugged woodland located in the hills along the Ohio River. It is maintained and protected by a year-round
resident ranger. Several hiking trails to points of natural beauty within the camp provide an opportunity to ex-
plore nature. The developed area of the camp includes a small lake divided into swimming and boating areas,
play field, central shower house and 4 unit living sites. Each unit site has 6-8 platform tents, with 4 cots in each
tent.
Camp Koch is available for day use and troop/group camping year round (except during resident camping
programs during June, July, and early August).

Fall/ Spring Camping: April 15-October 15
Beginning Units: *Hilltop, Frontier, and Trailblazer - these units accommodate 32 people. The units have
water, fire rings, latrines, platform tents, 32 cots and mattresses, and equipment shed.
Advanced Units: Woodhaven accommodates 24 people, has 24 cots and mattresses, water, fire ring, latrines,
platform tents, and equipment shed.
Primitive Camping: Several places are available to set up your own campsite: Blue Wells (must backpack
to site), Fox Ridge, Breezy Corner, Amphitheater, or find your own. Special primitive equipment is available.
Contact the Council office to reserve site.

Winter Camping: October 15-April 15
H Koenemann Shelter: This facility accommodates 18 people. Equipment and latrines are available from
    Hilltop unit; it is heated by fireplace, and has water.
H Great Hall Basement: This facility accommodates 32 people. It is heated by a gas furnace or fireplace.
  It has a refrigerator, water, cooking equipment, and latrines. Mattresses are available for sleeping on the
  floor.
H Staff House: This facility accommodates 14 people. It is heated by a gas furnace or fireplace, and has water,
   bathroom, cooking equipment, stove, and refrigerator. Mattresses are available for sleeping on the floor.
H The Great Hall basement and Hilltop provide the best accommodations for campers with mobility
  limitation.
H Hilltop is the best site for campers in wheel chairs.
Equipment Shed items available are the same as equipment stocked in council equipment stations, except
there are no roundup tents or kitchen flies. See section on Equipment Stations.
You will always need to provide: dish soap, scouring pads, bleach, hot pads, dishcloths, heavy duty garbage
bags, toilet paper, paper towels, matches, table service and dunk bag for each person, small cooking instru-
ments (knives, long handled spoons, can opener, etc.), drinking water storage containers. These items are not
supplied through the equipment stations.




                                                          96
 Fees: (for patrols, troops/groups, clusters and service units)

                                                    Total                                           Total
                                                   GSRC             NON                             NON
                   GSRC
  SITEH                            Deposit         GROUP            GSRC           Deposit         GSRC
                   Group
                                                    FEE             Group                          GROUP
                                                                                                    FEE
  Campsite          $20.00           $10.00           $30.00         $75.00          $25.00         $100.00


 Dining Hall        $30.00           $20.00           $50.00         $125.00         $35.00         $160.00


 Staff House        $30.00           $20.00           $50.00         $125.00         $35.00         $160.00


 LakeHH             $30.00           $20.00           $50.00         $125.00         $35.00         $160.00

Day outing on
 property (no       $10.00             n/a            $10.00         $30.00            n/a           $30.00
building use)

 H	Camp Koch is a smoke free facility.
 HH	Lifeguard must be provided by group utilizing facility.

 Visiting Camp Koch…
 You may make arrangements to visit Camp Koch at any time, by contacting our Camp Ranger. Write to 6160
 SR 66 E, Camp Koch, Cannelton, IN 47520 or call 812.547.2835. The best time to reach the Camp Ranger is
 between the hours of 7-9 p.m. Please contact him at least one week in advance. Plan your arrival at the front
 gate and check in at the Camp Ranger’s house. A map to the camp is available through the council office.
 If your troop/group would like to do a “good turn” at Camp Koch, contact the Camp Ranger, at 6160 SR 66E,
 Camp Koch, Cannelton, IN 47520, at least two weeks before you go. Send him your name, address and phone
 number. He will provide your troop/group with a list of possible projects and give technical assistance, as
 needed. Share your projects by sending an article and/or picture to The Scoop editor at the council office.

 To reserve a unit at Camp Koch:
 With the exception of the period when resident camp is in operation, reservations for spring camping are ac-
 cepted after July 1, of the preceding year; for fall camping, after January 1, of the current year.
 Make a tentative reservation with the council office by phoning 812.421.4970.
       1. Within 10 days mail your fee (to confirm your reservation) to:

         Girl Scouts of Raintree Council
         P.O. Box 1350
         Evansville, IN 47706-1350

          Note: Your reservation will not be held for more than 10 days without the fee.
                 Fees are non-refundable.



                                                         97
     2. A confirmation of troop/group’s dates and unit, maps, and additional information will be returned to
        the leader/advisor.

     3. Keys will be mailed to the leader/advisor prior to the camp out.

     4. Leader/advisor must return the keys and Troop/Group Camp Report to the council office immediately
        following the camp out.

Emergency contact phone number at Koch is 812. 547.2835. Always plan to arrive during daylight hours.
If you will be later than your planned arrival time or you will not be coming, call the Camp Ranger at
812.547.2835.

Equipment Stations
In addition to the equipment sheds at Camp Koch, Raintree Council provides troop/group camp equipment
stations throughout the council for troop/group use. Any registered troop/group may reserve equipment from
any station, on a first-come, first-served basis.
Equipment available at stations: Roundup tents, dining fly, cook kits, dutch ovens, griddles, reflector ov-
ens, dishwashing buckets, lanterns, kerosene cans, heavy duty grills, sledges, bow saws, fire buckets, trench
shovel, and hand ax. All stations have enough equipment for 32 people. You will always need to provide:
Dish soap, scouring pads, bleach, hot pads, dishcloths, heavy duty garbage bags, paper towels, toilet paper,
brown bags, matches, table service and dunk bag for each person, and small cooking instruments (knives,
long-handled spoons, can opener, etc.), drinking water storage containers.

How to reserve equipment:
     1. Reserve the equipment as early as possible. If your plans change, cancel your reservation.

     2. Pick up the equipment at the time agreed upon.

     3. Double check to make sure that you have received the proper equipment.

     4. Ask for directions if you are unsure how to use the equipment.

     5. Clean the equipment before it is returned; check for missing parts.

     6. Return the equipment in good condition, and on time, for the next troop/group.

     7. Report damage or missing parts to the station manager.


Dubois/Pike                Posey /Spencer                        Vanderburgh/Southwest Warrick
Nancy Habig 482-1902       Linda Kuhlenschmidt 985-5507          Council Office
1435 St. Charles           6859 Carson School Road               421-4970 ext. 310
Jasper, IN                 Mt. Vernon, IN                        Sandy Minasian minazz@wowway.com
Lu Froehle 354-6511        Geneva Ferguson 529-8427              Equipment shed located at
1107 N State Rd 61         11197 N State Rd 245                  Newburgh Methodist Church
Petersburg, IN             Lamar, IN                             4178 Hwy 261,
                                                                 Newburgh, IN




                                                       98
Special Activities Checklist

Permissions
____ 1. Camp Applications are approved by Membership Services Specialist 2 weeks prior to the permission
        slips going out to girls. (Applications are on the web site or in the Forms Packet)
____ 2. Campsite reservations are made – a person accompanying group has been on the site previously. The
        site will allow participation of every member of your group.
____ 3. Parent permission slips are returned. Be sure to take them with you!

Health & Safety
____ 1. All girls and adults are currently registered.
____ 2. A certified Troop/group Camper and a registered nurse or First Aider are accompanying the troop/
        group.
____ 3. A certified water safety instructor or certified lifeguard is accompanying troop/group with plans for
        boating, canoeing, swimming, or other water activities.
____ 4. The troop/group has a First Aid Kit that includes phone numbers, prepaid phone card, and an insur-
        ance form. A record of all girls with health problems or medications (with doctor’s instructions) is on
        file with the first aider.

Transportation
____ 1. Cars – Passengers are carried only in those areas designed for passengers. Each person has a seat
                 with a seat belt. (Use them!) All vehicles are adequately insured and driven by properly li-
                 censed adults (minimum age 21). *15 passenger vans are not allowed for transporting girls.
____ 2. Buses – Buses should be inspected, insured, and driven by properly licensed operators. A certificate
                  of insurance is issued by a bus driver. Certificate of Inspection made the day of departure.
____ 3. All drivers are given a map and directions. Attempting to travel in a caravan (cars depending on lead
         car for directions) is dangerous.

Program
____ 1. Girls are involved in planning for the campout and have learned the skills necessary to carry out the
        activities that are planned. (See Readiness Indicator in your GSRC Volunteer Essentials.)
____ 2. Menus are well balanced and can be prepared with the help of the girls.
____ 3. Girls know how to use Kaper Charts and have them ready.
____ 4. Program plans are realistic, varied, and have a purpose. Alternate plans for inclement weather are
        made.
____ 5. Activities will allow participation of every member of your group.
____ 6. Arrangements are made for all program equipment.

Equipment
____ 1. Know what equipment is available on the site. Check GSRC Volunteer Essentials for equipment that
        troops/groups always provide. Make reservations for any additional equipment.
____ 2. Each girl knows what personal equipment to bring.




                                                       99
                                                       Raintree Council Service Unit/Cluster Chart
      21st Century............654   Gibson............610     N. Posey............620        Northside............668    S. Posey............624       West............680
      Caldwell………………019             Barton Township           Griffin                        Central                     Farmersville                  Cynthia Heights
      Caze                          Brumfield                 New Harmony                    Highland                    Hedges/St Matthew             Corpus Christi
      Cedar Hall                    Francisco                 North Posey HS(old             Holy Redeemer               Mt. Vernon Junior High        Daniel Wertz
      Culver                        Ft. Branch                Poseyville                     Stringtown                  Marrs                         Helfrich Park
      Delaware                      Gibson Southern HS        St. Wendel                     Thompkins                   Mt. Vernon Senior High        Mater Dei/Reitz
      Dexter                        Haubstadt                 South Terrace                                              St. Philip                    Perry Heights
      Evans                         Lowell                                                   Perry............616        West Elementary               Resurrection
      Fairlawn                      Oakland City              North Central............690   Cannelton Elem/Jr/Sr HS                                   St.Joe(County)
      Fulton Square Housing         Owensville                Boys and Girls Club            Perry Central                                             Tekoppel
      Glenwood                      Princeton Middle High     Elberfeld                      William Tell Elem           South Dubois............606   WCCS
      Harwood                       Somerville/Mackey         Evansville Lutheran                   Tell City Jr/Sr HS   Ferdinand Elem                West Terrace
      Howard Roosa                  St. Joseph                Home School                                                Forest Park Jr High
      Lincoln                       Wood Memorial             Lucas Place                    Pike............618         Forest Pike High
      Lincoln-Erie                                            Oak Hill                       Otwell                      Holland/Bartlet
      Lodge                         Knox…………..638             Scott                          Petersburg Elem             Huntingburg Elem
      McGary                        N Knox Central Elem       St. Theresa                    Pike Central                Mariah Heights(old)
                                    N Knox East Elem & JH     Trinity Lutheran               Winslow Elem                Pine Ridge
      Daviess............602        N Knox West               Vogel                                                      South Ridge High
      North Daviess                 N Knox HS(old                                            River City............658   South Ridge Middle
      Griffith                      S Knox Elem               North Dubois............604    Bosse/Memorial              St. Anthony(old)




100
      Washington Jr High            S Knox Middle-HS          10th Street                    Carver
      Lena Dunn                     Ben Franklin Elem         5th Street                     Christ The King             Southwest Warrick............640
      Barr Reeve                    Riley Elem                Celestine                      Harper                      Castle
      North Elem                    Flaget Elem               Dubois Elem                    Holy Spirit                 Chandler
      Washington Sr High            Frances Vigo Elem         Holy Family                    Impact Ministries           Newburgh Elem
      Washington Catholic           Tecumseh-Harrison Elem    Ireland Elem                   Joshua Academy(Nazarene     Sharon
      Veale Elem                    Washington Elem           Jasper Elem(old                Memorial Baptist Church     St. John's
                                    Lincoln HS                Jasper High                    Patch Work Central          Yankeetown
      Eastside............656       Rivet Middle & HS         Jasper Middle                  St. Anthony                 At Large
      Day School                                              NE Dubois                      St. Ben                     Group
      Evansville Christian          Martin............614     Precious Blood                 Washington
      Good Shepherd                 Crane                                                                                Spencer............630
      Harrison                      Jr High                   North Warrick............636                               Chrisney
      Hebron                        Loogootee Elem            Boonville                                                  David Turnham/Dale
      Holy Rosary                   Loogootee Middle          Loge(old)                                                  Hatfield/Richland
      Montessori                    Shoals                    Lynnville                                                  Heritage Hills M/HS
      Plaza Park                                              Oakdale(old)                                               Lincoln Trail
      Stockwell                                               Tennyson                                                   Luce
                                                                                                                         Nancy Hanks
                                                                                                                         Rockport Elem/Luce
                                                                                                                         South Spencer Jr./Sr.
                                                                                                                         St Bernard
Index and Glossary




        101
                                        Index
About Your Daughter form, 74                   Girl Scout Gold Award, 24-25
Accident Insurance, 50-53                      Girl Scout Handshake, 29
Activity Checklist, 55                         Girl Scout Law, 9
Adult Education, 31, 83, 91                    Girl Scout Leadership Experience, 8, 20-21
Adult Recognition 83                           Girl Scout Mission, 9
AIDS, 64                                       Girl Scout Office, 6
Ambassadors, 13                                Girl Scout Promise, 9
Automobile Information, 40                     Girl Scout Sign, 29
Badges, 25                                     Girl Scout Slogan and Motto, 29
Board of Directors, 17                         Girl Scouts Beyond Bars, 13
Bridging, 81                                   Girl Scouts in Detention Centers, 13
Brownie, 13                                    Girl Scouts of Raintree Council Camping
Cadette, 13                                            Guidelines, 91

Camp Koch, 94, 96-98                           GSUSA , 6

Campership, 94                                 Girl Scouts’ Own, 28

Camping, 90-98                                 Girl-Led, 21

Child Abuse, 59-61, 71                         Hold the Gold Bricks, 42

Closing Ceremony, 28                           In the Know, 57, 66, 83-34, 90

Community/Public Relations, 32, 87-88          Indiana Sales Tax Information, 46

Connect, 20                                    Insurance, 50-52

Contracts, 56                                  Interest Project Awards, 25

Cookie Dough, 75, 104                          Investiture, 27, 29

Cookie Sale Program, 46                        Juliette Gordon Low, 7, 18, 42, 82, 104

Cooperative Learning, 21                       Juliette Gordon Low World Friendship Fund, 18

Council 6, 7, 31                               Junior, 13

Court of Awards, 28                            Katie’s Korner, 6, 25, 50, 75, 83, 86

Cultural Patch Programs, 82, 83                Learn by Doing, 21

Daisy, 13                                      Library Reference Materials, 85

Discover, 20                                   Membership, 39-41

Eating Disorders, 63                           Membership Dues Summary, 41

Elliott Wildlife Values Project, 27            Money-Earning Projects, 35-46

Emblems, 26                                    Money Management, 43-45

Extended Trip Permission Form, 54              NASA, 28

Finance, 17, 34-35, 42                         Opening Ceremonies, 28

Fly-Up Ceremony, 81                            Our Cabaña, 107

Fund Development, 32                           Our Chalet, 107

Girl Scout Birthday, 14                        Overnight, 36, 91


                                         102
Parent Meeting, 40-41, 73-75                         Troop/Group Finance/Program Reports, 80
Patches, 20                                          Troop/Group Meeting, 78-80
Pathways, 21-22                                      Troop/Group Sponsorship, 47, 71
Permission Slips, 38, 57-58                          Troop/Group Interest Group Committee, 71-72
Cookie Program Permission and Responsibility         Troop/Group/Interest Group Committee Chair,
Agreement, 73-75                                     76, 77
Petty Cash, 43                                       Troop/Group/Interest Group Meeting Place, 78
Pins, 25                                             Try-Its, 25
Policies and Standards, 33-38                        uniquely ME!, 27
Processes, 21                                        United Way, 17
Program, 20                                          USAGSO, 18
Program Services, 31                                 Volunteer Appreciation Day, 14
Properties, 6                                        World Association of Girl Guides and Girl
PSD, 72                                              Scouts, 15, 18

Quiet Sign, 29                                       World Thinking Day, 14

Registration, 40-41
Safety Security Checklist, 53
Safety-Wise, 50, 85
Sangam, 107
Scoutership, 47-48
Seniors, 13
Service Projects, 37
Service Unit Chair, 72
Service Unit Meetings, 66
Sister Troop, 81
Songs, 29
Special Activities/Travel Application, 54
Substance Abuse, 62-63
Suicide, 63
Support Services, 31, 32
Take Action, 20
Three Keys, 20
Traditions, 28-29
Training, 83-84, 91-92
Transportation, 56-57
Travel and Trips, 36-37
Troop/Group Committee, 76-78




                                               103
Girl Scout Glossary
Every organization has its own unique terms and definitions. The following ones are most commonly used
in the Girl Scout Movement. As you run across others, please contact an experienced volunteer or a staff
member for an explanation.

A.C.T. – All Council Team Meetings.

Award - an acknowledgement of accomplishments in Girl Scout program. It may be a pin, certificate, patch,
badge, or letter.

Birdseed - a nice snack to make for hiking.

Blue Book of Basic Documents - a book of national policies for Girl Scouts.

Bridging - a series of activities to introduce girls moving from one program level to the next.

Daisy/Brownie Ring - a “conference” circle or “talk-about” ring in which all members of the troop/group do
planning and decision making; a form of troop/group government for Daisy/Brownie Girl Scouts.

Brownie Wings - gold-embroidered wings worn by Junior Girl Scouts, and teen Girl Scouts to signify previ-
ous membership as a Brownie Girl Scout.

Buddy Burner and Tin Can Stove - camping equipment girls can make to cook a meal.

Buddy System - two or more girls linked together for the purpose of watching out for one another’s safety.

Cluster - Pathways in a single geographic area.

Cookie Dough - money credit that girls may earn by selling Girl Scout Cookies. Cookie Dough may be used
to pay for programs within Raintree Council and some destinations trips. Records are maintained at the coun-
cil office.

Dues - money each girl brings to the troop/group weekly to contribute to the troop/group treasury.

Dunk Bag - a mesh bag to hang dishes in to air dry after washing them.

Firebowl - a place in a campsite where fires are built.

Fly Up/Bridging Ceremony - the actual ceremony that moves girls from one level to the next - Brownie Girl
Scouts are the only girls who fly up.

Friendship Circle - everyone crosses arms (right over left) and clasps hands to make a circle.

Friendship Squeeze - a designated person passes a “squeeze” to the person on her left. The squeeze is trans-
ferred to each person in the circle until it is returned to the initial sender.

GSM – Girl Scout Merchandise

Girl Scout Birthday - Juliette Gordon Low started Girl Scouts in the USA, on March 12, 1912.

Girl Scout Handshake - a formal way of greeting other Girl Scouts, by shaking the left hand while giving the
Girl Scout sign with the right.

Girl Scout Week - celebrated each year during the week of March 12, the anniversary of the first Girl Scout
meeting. Girl Scout Sunday is celebrated the Sunday before March 12, if the 12th falls during the week.




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Girl Scout Talking Sign - a sign given to indicate a desire to share something verbally, which is indicated
by placing the index and middle finger in front of girls when seated in a circle.

GSRC - Girl Scouts of Raintree Council.

GSUSA - GSUSA.

Hold the Gold Bricks - coupons worth 50 cents that are given to troop/groups for every girl who reregisters
by November 1. These coupons may be redeemed in the council office for pins, badges, patches, fees for
troop/group campsite rental, and for contributions to the Juliette Low World Friendship Fund.

Gorp - a fun snack to make and eat when hiking.

Investiture Ceremony - the ceremony in which an individual becomes a member of the movement by
making the Girl Scout Promise and receiving the membership pin.

Insignia - pins, badges, patches and other official items worn on the Girl Scout uniform.

It and Other Bags - to choose someone for a special job, draw a name from the “it” bag - put the name in the
“other” bag so you don’t choose the same person again, until everyone has had a turn. When everyone’s name
is in the “other” bag, dump them back into the “it” bag and start over .

JLWFF - Juliette Low World Friendship Fund, a voluntary fund girls and adults contribute to throughout the
year, which supports Girl Guides and Girl Scouts around the world.

Juliette Gordon Low - founder of Girl Scouting.

Kaper Chart - a chart showing who does what job.

Kapers - job assignments for work to be done.

Knapsack - a backpack to carry incidentals.

Law - a code of ethics to live by.

Leader/Advisor’s Digest - an abbreviated version of the Blue Book of Basic Documents.

Leader/Advisor’s Day - April 22 – a special day set aside to thank leader/advisors for all they have done.

Lemmi Sticks - a special rhythm game; sometimes called Lummi sticks.

Macy – GSUSA’s Edith Macy Conference Center, outside New York City, where volunteers and staff go for
training.

Mentor - a person assigned to a new leader/advisor to provide guidance during her first year. Mentors are on
standby to provide program guidance and advice to leader/advisors who have questions.

Mess Kit - eating utensils that are easily transported--plate, cup, pan, etc.

Motto - “Be Prepared.”

MSS – Membership Services Specialist

Nosebag Lunch - a non cook lunch in a paper bag.

PSD – Pathways Services Director




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Patch - an unofficial emblem that is used to designate attendance at a particular event, or completion of ac-
tivities for a project. It is worn on the back of a badge sash or vest or on a jacket.

Patrol - a sub-group of a Girl Scout troop/group.

Patrol System - a system of troop/group government for Junior Girl Scouts or older.

Promise - the oath everyone takes when joining Girl Scouting.

Quiet Sign - a special signal to tell girls they need to listen; made by holding up the right hand over your
head, palms out.

Records Specialist - a person in a service unit who endorses troop/group camp, trip and money earning
applications.

SUC - Service Unit Chair.

SUCC – Service Unit Cookie Chair

SUM - service unit meeting.

Scouts’ Own - a Girl Scout ceremony with a theme that is a special, quiet occasion set apart from work and
play - an opportunity for girls to express their deepest feelings about the ideals of Girl Scouts.

Scouterships/Camperships - financial assistance for girls and adults to belong to troop/groups or to attend
camps.

Service Center - sometimes the council office is called this.

Service Team - volunteer adults serving in administrative jobs within a service unit.

Service Unit - a geographic area within a council’s jurisdiction.

Sister Troop/Group - troop/groups of different age levels are linked together for the purpose of bridging
girls.

Sit Upon - a pad made by girls to sit on.

Slogan - “Do a good turn daily.”

S’ Mores - a special camp treat made with marshmallows, chocolate and graham crackers.

A.C.T. Meeting - a meeting of administrative volunteers from all parts of the council.

destinations - events, activities beyond the troop/group. This term is especially used for national and interna-
tional events and/or council sponsored trips for teen girls.

S.W.A.P. – small, usually handcrafted items Girl Scouts trade with each other at events.

Tags/Tagalongs – other (non-Girl Scout) children of leader/advisors or chaperones attending meetings or
activities.

Thinking Day - February 22, the birthdays of both Lord and Lady Baden-Powell, celebrated as the day on
which Girl Guides and Girls Scouts all over the world think of each other and exchange greetings.

Trefoil - the international symbol of Girl Scouts; the three leaves of the trefoil represent the three parts of the
Girl Scout Promise.




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Treat Box - a decorated container for girls to use when bringing treats.

Treats - snacks girls bring to meetings.

WAGGGS - World Association of Girl Guides and Girl Scouts.

Walking Salad - a salad that needs no utensils to eat and can be picked up and carried with you.

Walking Stick - decorated hiking stick girls can make.

Wide Game - an adventurous game with the fun of a contest, sporting event, and treasure hunt, all based on a
specific theme.

World Centers - program centers for Girl Guides and Girl Scouts, owned and operated by WAGGGS. They
include Pax Lodge, in London, England; Our Cabaña, in Cuernavaca, Mexico; Our Chalet, in Adelboden,
Switzerland; and Sangam, in Pune, India.




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