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					  Report of the IPPC Open-Ended Working Group on Electronic
                   Phytosanitary Certification

                          Seoul, Korea, 7 – 10 June 2011.

The IPPC Secretariat opened the meeting by expressing gratitude to the Republic of
Korea for hosting the Open-Ended Working Group (OEWG) and having it all very well
organized. Moreover, he thanked the Government of New-Zealand for supplying funds
for this meeting, whereby the IPPC secretariat could arrange the attendance of
participants from developing countries.

The Director General of the National Plant Quarantine Service of Korea, Mr. In-Hong Yeo,
welcomed all participants, thanked them for coming and expressed its gratitude to the
steering committee and IPPC for arranging this meeting. He stressed that the
introduction of phytosanitary eCertification is not an easy task but is essential to
facilitate trade, reduce costs and protect the global environment. He wished all
participants success in establishing the next steps in the process.

There were 43 participants from 23 Countries and 2 regional organizations – see
Appendix 3.

OEWG Objectives

The IPPC Secretariat representative presented the objectives of the OEWG and
explained that eCertification is now really part of the working program of IPPC.
Moreover, in March this year the CPM adopted the revised version of ISPM 12, explicitly
mentioning electronic certification and having a blank appendix on this issue. He also
raised the question whether we should use the word “ePhyto” for Phytosanitary
Electronic Certification instead of the word “eCert” which is used also for other
purposes. Objectives presented to the OEWG were:

1. General Objective:
  Determine what needs to be developed so that a standardized phytosanitary electronic
certification system is defined for implementation between NPPOs.

2. Specific objectives:
    • determine the standardized contents (data elements) of the electronic
         phytosanitary certificate
    • determine the standardized way of secure and authentic transmission of the
         electronic phytosanitary certificate from an exporting NPPO to an importing
         NPPO
    • determine how to get the standardized elements of electronic phytosanitary
         certification accepted and widely used
    • determine how to make the standardized elements of electronic phytosanitary
         certification available to all NPPOs
    • determine the elements needed to have a smooth transition from paper
         certificates to electronic certificates
    • establish a work program and an international forum for 2011-2012 to further
         resolve challenges identified during the meeting, working towards the
         formulation of a draft appendix for ISPM 12.

3. Decisions to be taken:
            • Contents of the XML message
            •   Transmission of the message
            •   Communication on harmonized elements
            •   Smooth transition

Workshop Objectives: breakout session re Attendee Expectations

In small groups the participants introduced themselves and discussed their expectations
of the working group. The outcome of these small groups was then presented in a
plenary session. Many of the expectations of the participants were in line with the
objectives of the Working Group as already presented, although they were worded in
more detail, which was helpful for further discussions. There was concern on how to
deal with eCertification in re-export situations. It was felt that it was now a good time to
start harmonizing eCertification before countries start developing different systems in
parallel. It was clear that many participants were expecting good follow up of this
working group by detailing a work plan/s and establishing a clear time line/s.

Some participants also wanted to:
    learn about budget and funding for an ePhyto system.
    ensure re-export is adequately addressed during the week
    know how to deal with multi-lateral eCert or ePhyto? systems
    ensure usefulness to all countries and must be a single system
    be clear about how to start an ePhyto system
    understand how this interacts with certification at the field level; and
    establish harmonized descriptions of products and plants.

General Principles

Peter Johnston (resource person, New Zealand) presented some general principles of
eCertification. It is important to realize that eCertification is between NPPOs, whereas
trade is at the moment handing over the paper phytosanitary certificate to the NPPO of
the importing country. The paper certificate has at the moment a role in trade and in the
near future trade will continue to use (copies of) the paper certificate for many
purposes. Therefore stakeholders should be involved in the introduction of
eCertification. The NPPOs need to learn from each other so as not to repeat mistakes.
Authentication is central to the process. A simple transaction system is needed. Trade
will continue to require hard copies of phytos to facilitate their other commercial trade
relationships. Therefore, paper copies will be needed for the foreseeable future.

Standardized e-certification is essential. Initial costs are substantial but efficiency gains
are large.

Ottawa Meeting

Canada summarized the objectives and the results of the 2009 Ottawa meeting on
eCertification. During this meeting a general accepted idea on what electronic
phytosanitary certification is, and what it is not, was developed and a definition for
Electronic Phytosanitary Certification was formulated. It was agreed that ISPM12 and
the UN/CEFACT XML schema would be the basis and that eCert could only be developed
effectively multilaterally instead of bilaterally. Working groups were set up to continue
the work after the Ottawa meeting but unfortunately not as much progress had been
made as anticipated. The meeting also included industry participation.

Nine decisions were made regarding the development of eCert:
    i) Agreement on definition of Electronic Phytosanitary Certification;
    ii) All elements for electronic phytosanitary certification exchange mechanism will
             be derived from ISPM-12;
    iii) Universally accepted standards for secure certificate exchange, message format,
             and implementation of procedures for exchange will be used;
    iv) UN/CEFACT Schema (data elements, core components) must be reviewed to
             ensure consistency with ISPM-12 requirements and a user guide developed
             to include an 'ISPM-12 Overlay for the UN/CEFACT Schema' (an ISPM-12
             specific schema imposing business restrictions on the UN/CEFACT Schema);
    v) During transition periods in implementation, current hard-copy practices would
             still apply;
    vi) Rely on IT experts to provide advice on methods for flexible and secure
             electronic transfer;
    vii) Initiate a multilateral standardization approach rather than a bilateral approach
             with respect to country-to-country negotiations for exchange;
    viii)    Engage developing countries through regional cooperation and pilot projects
             and use IPPC for outreach activities; and
    ix) Develop simple-to-understand communication pieces such as a background
             paper and “myth-busting” Questions and Answers.

Establishment of 3 WGs with the objectives to:
    i) work on the external validation of NZ draft ISPM 12 data map
    ii) review the business rules, and select a security transfer protocol
    iii) develop master list of botanical names and working group to address it.

Countries Experiences

To get an idea of the electronic systems in place at the moment in different countries,
Korea, Kenya, Australia and Mexico shared their experiences regarding phytosanitary
electronic certification and their future plans. All four countries are very active in setting
up electronic certification and have an internal electronic system to facilitate the
issuance of phytosanitary certificates. Some countries are also ready to start actually
sending electronic certificates or have facilities that paper certificates can be verified
through an electronic database by the NPPO of the importing country, thereby
preventing fraud.

Some points that arose from the discussions included:
    Sometimes existing regulations of particular countries do not allow for
      electronic certification or the electronic exchange of official documentation, as a
      physical signature and stamp are not included.
    Skills and capacity are very important before one starts a project – there will be
      a strong need for national capacity development for ePhyto.
    There is a need to engage other institutions when initiating the ePhyto system
      e.g, industry and trade often require paper copies of the ePhyto to ensure
      financial transactions are able to take place.
    The ePhyto system needs to be flexible enough to account for re-use of data by
      trade partners, e.g. re-export.
    The development of business intelligence from data contained in the ePhyto is
      important for a country.
    The availability of hardware and software platforms to host such a system may
      be lacking.
    Not all NPPO offices have internet connection to participate in an eCert system.
      Many ePhyto systems are being developed as a sub-system of generally
       electronic certification systems that are primarily on animal products, health
       and food safety.

UNCEFACT

UN/CEFACT developed an SPS XML Schema for electronic certification. Barbara Cooper,
as co-chair of the UN/CEFACT working group on phytosanitary certification, presented
the process that led to the SPS XML Schema for phytosanitary certification. This SPS
XML Schema is flexible and can be further developed in the future, leading to a newer
version of the Schema. The most recent version is 10.a., which is not yet available via the
UN/CEFACT website. The earlier versions of the schema can still be used.

It is envisaged that as ePhyto systems are implemented and countries gain more
experience, some modifications may be necessary to both the UN CEFACT standard and
the Appendix in ISPM 12, but hopefully this will not be often.

Korean Customs and Single Window Concept

Mrs. So-Young Yang of the Korean Custom Services (KCS) explained the developments of
the World Custom Organisation (WCO) towards a “single window” and the
standardisation that was needed and is achieved. Korea has implemented this single
window approach successfully. Strong political support, active support from the private
sector and phased implementation were essential for this implementation. Data
standardisation is a key success factor for implementation of the single window
approach and this is not always easy to achieve, caused by the differences between
countries.

It is apparent that the IPPC and World Customs Organization (WCO) need to work
together. This needs strategic commitment and CPM membership involvement.


XML Schema

New Zealand presented their method for using the UN-CEFACT SPS XML Schema to
develop a XML data map for ePhyto, making it available to all interested parties.
Emphasis was made on the fact that XML is designed to carry data, not display it. It has
worldwide acceptance and allows for automation of functionality.

The Netherlands showed how the UN-CEFACT is accessed as well as the dashboard
leading to the e-certification project on the XML schema. The plant health certificate is
used for mapping the information. In the process of ePhyto system design, it is very
important to validate the UN-CEFACT SPS XML Schema data elements against the
requirements of ISPM 12 and import country requirements, and include a fall- back
paper version.

The USA presented their website for electronic certification, commenting that all of the
information comes out in XML format and that their system is ready to send messages in
XML format. Currently they issue 500,000 certificates a year. New functionalities
recently added to their system include: an export database with import requirements of
all countries, able to be updated within minutes of receiving notifications of change;
handling of fees and billing; external certificate validation which allows foreign
countries to verify validity of certificates; use of image as a signature.
Some discussion ensued regarding signatures since the electronic version should
preclude the need for it. What is needed is assurance that the ePhyto actually did come
from the particular NPPO.

The USA and Canada shared a presentation on use cases for the application of business
rules to the phyto XML schema. The UN-CEFACT SPS XML Schema was designed for all
types of certification, including generic phytosanitary requirements but without
specifics required for the application of ISPM 12. The NAPPO eCertification panel
worked on a method for confirming the inclusion of ISPM 12 requirements within the
UNCEFACT SPS XML Schema. Electronic validation of information included would
identify and reject those documents that are incomplete or invalid. The NAPPO panel is
working on a unified method following ISO schematron which allows for automation of
ISPM 12 requirements / business rules. Original, withdrawn and replacement
phytosanitary certificates were run through the system to detect what is required to
make them ISPM 12 compliant. There are many requirements within ISPM 12 that are
not mandatory in the UN-CEFACT SPS XML Schema. A list of outstanding questions that
need to be addressed was provided.

The Netherlands introduced the topic of code lists, some of which can be done through
automation (eg. ISO code list for countries), while others will have to be filled out
manually. Disadvantages include: code lists restrict options. Advantages: They help
accuracy and in the gathering of business intelligence. New Zealand presented a list of
5000 botanical names, without codes, while EPPO has a list of 20000 names that are
verified and coded. It was pointed out that code lists are not required on hard copy
certificates, although coding helps streamline ePhyto system development, everyone
needs to have the same codes available to them. It needs to be standardized and
applicable globally.
Discussion was briefly made on the need for codes or whether the Latin name is
sufficient. Other considerations are the level of detail required: e.g. cultivar.

Canada, with pre-workshop inputs from New Zealand, reviewed aspects in ISPM 12 with
regards product description, commenting that an SPS trade line item was needed to
include classifications for product (fruit/vegetable, fresh/dried, end use). HS codes
could be used, although in some cases these do not go to sufficient detail (eg. Cut
flowers). Additional declarations was discussed by The Netherlands , where wording
may vary slightly so that coding AD would help in order to make them comparable and
increase accuracy. It was pointed out that ISPM 12 (revised) has Appendix 2 with
recommended wording for ADs, so that this list could be the basis for coding ADs, eg.
“AD 1 Thrips palmi”; this helps in the case of languages as well. Treatments were also
covered by The Netherlands. ISPM 12 includes a number of options. Coding possibilities
were suggested for these items. The UN-CEFACT has already codes for type of
treatments. Codex alimentarius has a code list for active ingredients on their website on
pesticide residues. An FAO working party on official control of pesticides has another
list called CIPAC codes. So lists are already available; a choice must be made as to which
is used. There may be other pesticide/code lists (e.g. OECD) that should also be looked
at.

Groups Discussions: Standardization required to facilitate worldwide
eCertification.

Summary of the Group Discussions are outlined in the suggested topics for three IPPC
working groups.

Working Group 1
    1. Use of UNCEFACT SPS XML Schema to develop an ePhyto XML data map (subset
       of full UNCEFACT SPS Schema)
    2. What are the mandatory/optional data elements for ISPM 12?
           a. Determine mandatory and optional elements
           b. Status of issuance (issued/transmitted then withdrawn with no
                replacement, pending, cancelled, common terminology)
           c. How do we handle optional data elements with no data (blank)?
           d. How do we handle re-export phytosanitary certificates?

Working Group 2
  1. Description of consignments
          a. including weight, volume
          b. terminology
          c. category and sub-class
          d. additional descriptions (height etc)
          e. common name
          f. variety (outside of ISPM 12)
          g. regulated articles
          h. other import data
  2. Standardized lists
          a. country lists -ISO codes (with some exceptions that would need
             standardization? IPPC list?)
          b. botanical list (where does it reside? who updates it? There should be
             updates and they need to be accessible)
          c. treatments including chemical types
          d. pest lists
          e. additional declarations (not absolutely required for e-Phyto to work, but
             will greatly facilitate the process)

Working Group 3
  3. Methods for transfer, security measures, validation (discussed further on day 3
      of the meeting)

Development of an Exchange Mechanism

The Netherlands presented the methods employed for transfer and authentication in
their current pilot arrangements with several countries. Success principles for The
Netherlands were the utilization of adopted standards and leveraging knowledge from
other countries experienced in electronic certification (primarily New Zealand and
Australia). It was highlighted that the ‘digital signature’ is the equivalent of the intent of
a stamped signature, but was not simply the electronic image of one. Key messages were
introduced with regard to purpose of the ‘digital signature’/ digital authentication: 1) to
authenticate who has signed the xml; 2) to prevent integrity loss; 3) to ensure non-
repudiation; and 4) to achieve 1, 2, and 3, above throughout the lifecycle of the
certificate. It was highlighted that this concept of authentication replaces the stamp and
signature block on the paper certificate.

Australia presented their experiences in using electronic certification in animal and
plant product exports. The Australian experience reinforced findings of those made by
The Netherlands. The difference between export certification processes and electronic
certificate message transmission was reiterated. The approach of pilots was beneficial in
providing opportunities for flexibility, but in order to fully implement it, approval of
decision-makers and engagement of technical experts are essential. Some concern was
raised regarding the apparent bilateral approach to implementing ePhyto and
eCertification as a whole. Australia conveyed that this approach was necessary due to
the lack of an internationally accepted standard and limited capacity for electronic
exchange of trading partners. In the future, a more multilateral approach will be
facilitated by the work following this meeting.

Practical experiences of implementing electronic certification for a veterinary example
was presented by The Netherlands. Significant knowledge was leveraged from Australia
and New Zealand. An example of this was the XML Schema map originally drafted by
New Zealand. The ultimate solution for implementation was a pragmatic one based from
previous knowledge of The Netherlands and other countries exchanging electronically.
Similar to previous presentations, pilots to test systems, protocols, and functions were
an essential part of the success.

New Zealand introduced the concept of electronic signature and provided a list of
potential requirements for consideration by the participants and future working group.
These requirements include a need to have a flexible, optional solution; the need to
maintain the integrity of the data, and the NPPO itself; and the need to facilitate a
multilateral approach. These requirements may be particularly important to countries
heavily focused on exports. New Zealand mentioned that The Netherlands has become a
leading expert in this area and encouraged engagement in the Working Group. It was
stressed again that the ‘digital signature’, or authentication, replaces the stamp and
signature block on the paper certificate.

Nico Horn (resource person, The Netherlands) outlined several potential
implementation challenges for electronic phytosanitary certificates for export and re-
export. In cases of re-export requiring phytosanitary certification both the original
phytosanitary certificate (or certified copy) and the phytosanitary certificate for re-
export are provided to the importing NPPO. Throughout the implementation of ePhyto,
there are two situations in which the process for providing documents requires
international standardization or agreement. Possible solutions were also briefly
discussed. In instances where the original phytosanitary certificate for export is in a
paper format and the phytosanitary certificate for re-export electronic, there can be a
scanned file attached to the electronic certificate. In the reverse situation where the
original phytosanitary certificate for export is in an electronic format and the
phytosanitary certificate for re-export paper the possible solutions are not as obvious.
One possible avenue is to print the electronic phyto as a certified copy authorized as
such by the NPPO of the re-exporting country. Concern was raised as to the requirement
for additional software, but the suggestion to print as a declared verified copy was also
made. Significant discussion regarding this type of situation highlighted the need for a
harmonized approach, as there are many possible options.

Discussion Groups for an Effective Exchange Mechanism

After the discussion groups, the OEWG agreed to the following topics for discussions by
the future working groups, building on the first list (see above).

Working Group 3
  1. Security
          a. NPPOs are responsible for their server’s security and contingency plans
             for commodity pathway disruptions and system outage (no need to
             standardized)
          b. Notification of downtime
  2. Authentication
          a. Designate an authority (not a person)
            Standardize encryption format
           b.
            Build on existing standards
           c.
            Keep in mind the legal aspects
           d.
            Define common terminology (perhaps adopt digital evidence rather than
           e.
            digital signature)
         f. Maintain flexibility for change – make recommendations for minimum
            standards
         g. Involvement of Plant and IT experts
   3. Transmission
         a. Harmonized business model
         b. Pull or Push transmission - need to standardize or not?
         c. Open Source technology
   4. Exchange Protocol
         a. E.g. SOAP

Additional items for Working Group 1 identified
   1. Versions of XML Schema (UNCEFACT) & all other standardized mechanisms (eg.
       Encryption, exchange protocol, etc) that are specific to ePhyto (Group 1)
            a. Agreed timeline to change/adopt on new version (and/or process for
               schema change)

The ideal goal for completion of the working group deliverables is 31 December 2011
and the work will generate an appendix for ISPM 12. This appendix will follow the
standard approval processes with earliest possible adoption in 2013.

Next Steps and Establishment of WGs

Although some of this work has already been undertaken, it is necessary to continue the
harmonization of relevant processes, codes and business rules through the IPPC forum.
The OEWG agreed to the establishment of three IPPC working groups (Working Group
1: IPPC XML Schema and ISPM 12 mapping;
Working Group 2: Harmonization of ISPM 12 Code Lists; and
Working Group 3: Harmonization of Data Exchange and Security Protocols – see
Appendix 2 for potential membership) to take this forward. This is the beginning of a
process that will ultimately result in an Appendix on ePhyto for ISPM 12.

The IPPC Secretariat will issue an official call for nominations for participation in these
working groups. The deadline for nominations will be close of business on Friday 24
June 2011. Nominations need to be made by the IPPC contact points and should include
the IPPC “Commitment Form” (counter signed by the nominee’s superior) and a CV with
relevant experience to the working group.

The Secretariat noted the three working groups would be established on Friday 10 June
and the OEWG participants volunteering to join these would establish a work
programme, time lines (considering the overall deadline of 31 December 2011) – see
Appendix 1. It is expected that these working groups would be working virtually as
there are no resources for face-to-face meetings. Each working group will need to elect a
leader/facilitator whom will be responsible for taking the WG work plan forward.

The ePhyto Steering Committee will continue to function to ensure the activities move
forward and provide advice or guidance as necessary.

The IPPC Secretariat will establish a working area on the IPPC website for these WGs
that will be password protected. However, it was agreed that IPPC contact points would
also have read only access to ensure maximum transparency. The work areas would
provide an area to share documents and a discussion forum to facilitate communication
while allowing members to keep track of the various threads.

Conclusions of the OEWG

The OEWG established a common understanding of ePhyto in terms of scope, processes
and areas that need to addressed further. There was consensus that three working
groups would be established with the objectives of developing the electronic equivalent
of the phytosanitary certificate as detailed in IPSM 12 (including that necessary for re-
export).

The big test will be to carry this momentum forward over the next 6 – 12 months. This
will ultimately determine the success and impact of the OEWG.

IPPC Secretariat expressed gratitude to the Republic of Korea for hosting the meeting in
such an organized manner and to the Government of New-Zealand for supplying
financial support, as well as to the Steering Committee for the overall organization. He
also conveyed that the OEWG is likely to be extremely beneficial to the implementation
of ePhyto due to the diversity in the participants, in nationality and subject expertise,
eCert knowledge already available from some participants, and the significant
contribution of the participants throughout the week.

Korea expressed their pleasure in coordinating the workshop and was impressed by the
level of engagement of all participants. They look forward to working with participants
to ensure the work programme established by the OEWG is delivered. Korea also noted
that should the need arise, they would be willing to host further IPPC meetings.

Egypt offered to host a second OEWG in the following year to maintain momentum and
finalize the achievements of the three working groups.

The Secretariat thanked the Korea hosts for the excellent organization, venue and
support provided before and during the OEWG. This played a vital role in the success of
the meeting and provided an ideal environment in which to work and develop networks
to further this important topic.
                                                                          Appendix 1

         Work Plans and time lines for the 3 IPPC ePhyto working groups

Working Group 1:
   3. Use of UNCEFACT SPS XML Schema to develop a e-Phyto XML data map/Schema
       (subset of full UNCEFACT SPS Schema)
   4. What are the mandatory/optional data elements for ISPM 12?
            a. Determine mandatory and optional elements
            b. Status of issuance (issued/transmitted then withdrawn with no
               replacement, pending, cancelled, common terminology)
            c. How do we handle optional data elements with no data (blank)?
            d. How do we handle re-export phytosanitary certificates?
Additional items for Working Group 1 identified
   2. Versions of XML Schema (UNCEFACT) & all other standardized mechanisms (eg.
       Encryption, exchange protocol, etc) that are specific to ePhyto (Group 1)
            a. Agreed timeline to change/adopt on new version (and/or process for
               schema change)

Group Leader: Martin Boerma, NL
Back-up Group Leader: Peter Johnston, NZ
Members       Time Zones (based on GM Time)
Martin        +1
Seiki         +9
Barbara               +10
Ana Maria     -4
Craig         -7
Sheryn        -5
Peter         +12


Activities:
1. Group communications
-set up a sharepoint – Craig Southwick
-members to advise Craig Southwick of version of MS Office by 17th of June
-Once agreed, move to IPP
2. Produce an agreed “Generic Minimum data map”
-Comparison and alignment of existing data maps of COSAVE, Australia, Netherlands,
Korea, NAPPO, and New Zealand – including mandatory/optional determinations
Responsibility: NL
G1 members to provide existing data maps to NL two weeks following IPPC confirmed
membership of group
NL Timeline: August 15th (to be confirmed)
NL to distribute the result of the comparison to G1 members
G1 members to consider results of NL comparison and respond to NL by 1 September
Produce a G1 agreed aligned data map by 15 September
Post on IPP

Approach G2 and obtain confirmed info/code sets for insertion into the XML structure
(inclusion on phyto)
Amend draft data map
Produce final data map

3. Define a generic business model for certificate issuances status
-Australia to circulate an initial draft using existing BRS for eCert with terminology
modified for phyto world
-by (to be confirmed) 25 July

3.1     Define and confirm options for managing re-export situations


4. Define the process and options to manage amendments to the ePhyto data
   map
(who is going to do what, when, where and how)


Working group 2: Harmonisation of ISPM12 code lists

Group leader: Nico Horn
Assistant:     Fitzroy White

Sub-group A: Botanical names (capture common names against) and pest names

Nico Horn (facilitator)                 n.m.horn@minlnv.nl
Fitzroy White                           fswhite@moa.gov.jm
Salah Yousseff                          salah.yousseff@gmail.com
Josiah Syanda                           jsyanda@kephis.org; jsyanda@gmail.com
David Nowell                            Dave.nowell@fao.org
J.A.Oluitan                             jeremiaholuitan@yahoo.co.uk
Olusola Wintola                         winsol2004@yahoo.co.uk
Paola Cabrera Hickmann                  paola.cabrera@sag.gob.cl
Takahara Shinichi                       takaharas@pps.maff.go.jp
J.P. Singh                              j.p.singh@nic.in
Chortip Saiyapongse                     annsalya@yahoo.com

Sub-group B: Treatments

Salah Yousseff (facilitator)            salah.yousseff@gmail.com
Bev Beacham                             Bev.beacham@aqis.gov.au
Chortip Saiyapongse                     annsalya@yahoo.com
Elvin A. Carandang                      elvincaran@yahoo.com


Sub-group C: Additional declarations

Bev Beacham (facilitator)               Bev.beacham@aqis.gov.au
Luis Leonel Espinoza Lopez              luis.espinoza@senasica.gob.mx
Nico Horn                               n.m.horn@minlnv.nl
Fitzroy White                           fswhite@moa.gov.jm

Sub-group D: product description: categories and subclass

Bev Beacham (facilitator)               Bev.beacham@aqis.gov.au
J.P. Singh                              j.p.singh@nic.in
Paola Cabrera Hickmann                  paola.cabrera@sag.gob.cl
Olusola Wintola                         winsol2004@yahoo.co.uk
Takahara Shinichi                     takaharas@pps.maff.go.jp

Each sub-group:
   - which lists are needed?
   - who to update list?
   - where to publish?

Time line for all sub-groups:
End of October at the latest come up with draft recommendation at least covering all
above questions.

General issues:
   - Country names (ISO)
   - Weight Volume
   - Additional description (e.g. height)
   - Common name
   - Variety
   - Regulated articles
   - Other import data

Bev Beacham will come up with a proposal

Further discussion:
   - Inclusion of HS code sets


Working Group 3:
Methods for transfer, security measures, validation (for tomorrow)

Premises

Designate an authority (not a person)
Build on existing standards
Involvement of Plant and IT experts
Open Source technology
Maintain flexibility for change – make recommendations for minimum standards
NPPO are responsible for their server’s security and contingency plans for commodity
pathway disruptions and system outage (no need to standardized)

   1. Security

a. Notification of downtime

   2. Authentication

a. Standardize Encryption format
b. Keep in mind the legal aspects
c. Define common terminology (perhaps adopt digital evidence rather than
digital signature)

   3. Transmission

a. Harmonized business model (UNCFACT)
b. Pull or Push transmission do not need to standardize?

    4. Exchange Protocol

a. E.g. SOAP

Starting Point

    1. Harmonized Business model

        Ask Lex Moret to provide an overview of the business model.
                                                                              Appendix 2

                Preliminary List of Participants in Working Groups

This list is preliminary and is indicative of participant interest in the Working Group.
Participation is dependant upon internal approval, formal nomination, and
commitment by the countries mentioned.

Group 1: XML Schema
•     Netherlands – Martin Boerma
•     New Zealand – Peter Johnston
•     Canada
•     Australia
•     COSAVE
•     Republic of Korea – Seiki Jun
•     Mexico
•     United States
•     Chile
•     Turkey
•     Egypt

Group 2: Code Standardization
•     Netherlands – Nico Horn
•     Canada
•     Australia – Bev Beacham
•     COSAVE
•     Republic of Korea
•     Mexico
•     United States
•     Turkey
•     Egypt
•     Jamaica – Fitzroy White
•     Kenya – Josiah Syanda
•     Nigeria – Oluitan J.A.; Wintola Olusoia
•     India – J.P. Singh
•     Japan – Shinichi Takahara
•     Mexico
•     Philippines
•     Thailand

Group 3: Security and Transmission
•     Netherlands – Lex Moret
•     Canada
•     Australia
•     Mexico
•     United States
•     Turkey
•     India
•     Mexico
•     New Zealand
•     Norway
•     United Kingdom – Guy Watt
                                                                                     Appendix 3

                                  PARTICIPANTS LIST
Countries
            Country             Name/ Role                       Email address
        Australia     Julie WEYMOUTH (Ms)                Julie.Weymouth@aqis.gov.au
                      Biosecurity Services Group
                      Department of Agriculture,
                      Fisheries and Forestry

                      Bev BEACHAM (Ms)                   Bev.beacham@aqis.gov.au
                      Plant Export Operations Branch
                      Biosecurity Services Group
                      Australian Quarantine and
                      Inspection Service


        Belgium       Lode MAES (Mr)                     LODE.MAES@favv.be
                      FAVV Controlebeleid
                      S6: Stafdirectie Integratie van
                      BedrijfsInformatie (SIBI)

        Canada        Sheryn KIRKPATRICK-                sheryn.kirkpatrick@inspection.
                      PAPINEAU (Ms)                      gc.ca
                      Plant Health and Biosecurity
                      Canadian Food Inspection
                      Agency

        Chile         Ana María ORBETA GREEN             ana.orbeta@sag.gob.cl
                      (Ms)
                      Head of Subdepart.Informatic

        Egypt         Salah YOUSSEF (Mr)                 salah.yousseff@gmail.com
                      First Undersecretary, Head of
                      Agriculture Services and Follow
                      Up Sector
                      Ministry of Agriculture and Land
                      Reclamation


        India         J. P. SINGH (Mr)                   j.p.singh@nic.in
                      Deputy Director(Ento.)
                      Govt. of India, Ministry of
                      Agriculture,
                      National Plant Quarantine
                      Station,


        Jamaica       Fitzroy WHITE (Mr)                 fswhite@moa.gov.jm
                      Senior Plant Quarantine/SPS
                      Enquiry Point Officer
  Country             Name/ Role                       Email address
Japan       Motoi SAKAMURA (Mr)                 sakamuram@pps.maff.go.jp
            Director, Operation Department,
            Kobe Plant Protection Station,
            Ministry of Agriculture, Forestry
            and Fisheries

            Shinichi TAKAHARA (Mr)              takaharas@pps.maff.go.jp
            Senior Officer,
            Yokohama Plant Protection
            Station,
            Ministry of Agriculture, Forestry
            and Fisheries


Kenya       David MBARANI (Mr)                  dmbarani@kephis.org
            IT Department
            Nairobi

            Josiah SYANDA (Mr)                  jsyanda@kephis.org
            Plant Inspection Unit, JKIA
                                                jsyanda@gmail.com
            Nairobi

Malaysia    Arizal bin ARSHAD (Mr)              arizal@doa.gov.my
            Principal Assistant Director
            SPS and International               arizac1470@gmail.com
            Standards Unit, Crop Protection
            and Plant Quarantine Division
            Department of Agriculture
            Kuala Lumpur

            Yusliana Abd. RAHIM (Ms)            yusliana@doa.gov.my
            Information Technology Officer
            ICT Section
            Plannnig and ICT Division
            Department of Agriculture
            Putrajaya

Mexico      Lic. Roberto BETANZOS               roberto.betanzos@senasica.go
            FUENTES (Mr)                        b.mx;
            Jefe del Departamento de
            Soluciones Informáticas.
            Dirección General de
            Administración e Informática
            Dirección de Tecnologías
            Senasica

            M. C. Luis Leonel ESPINOZA          luis.espinoza@senasica.gob.m
            LÓPEZ (Mr)                          x
            Especialista Agropecuario en
            Certificación Fitosanitaria.
            Dirección General de Sanidad
            Vegetal
            Dirección de Regulación
            Fitosanitaria
            Senasica
  Country               Name/ Role                       Email address
Netherlands   Martin BOERMA (Mr)                  Martin.boerma@vwa.nl
              Manager CLIENT
              Food and Consumer Product
              Safety Authority
              Ministry of Agriculture, Nature
              and Food Quality

              A.J. MORET (Lex) (Mr)               a.j.moret@minlnv.nl
              Projectmanager Client
              International
              ICT services
              Ministry of Agriculture, Nature
              and Food Quality
New Zealand   Peter JOHNSTON (Mr)                 peter.johnston@maf.govt.nz

              Principal Adviser Plant Exports,
              Import & Exports Standards |
              Standards Ministry of Agriculture
              and Forestry

Nigeria       Olusola WINTOLA (Mr)                winsol2004@yahoo.co.uk
              Plant Pathologist
              Nigeria Plant Quarantine
              Service
              Moor Plantation
              Ibadan

              J.A. OLUITAN (Mr)
              Plant pathology/ Entomologist       jeremiaholuitan@yahoo.co.uk
              Officer in charge of export
              certification and issuance
              of Phytosanitary Certificate
Norway        Per BRATTERUD (Mr)                  Per.Bratterud@mattilsynet.no
              IKT-Stab
              The Norwegian Food Safety
              Authority
Philippines   Elvin A. CARANDANG (Mr)             elvincaran@yahoo.com
              Plant quarantine officer,
              Plant Quarantine Service,
              Bureau of Plant Industry
Singapore     Chua Lay HAR (Ms)                   Chua_Lay_Har@ava.gov.sg
              Agri-Food & veterinary Authority
              of Singapore

              Doris SIM (Ms)
                                                  SIM_Peh_Ee@ava.gov.sg
              Agri-Food & veterinary Authority
              of Singapore
Thailand      Chortip SALYAPONGSE (Ms)            annsalya@yahoo.com
              Senior Agricultural Scientist
              Export Plant Quarantine
              Service Group,
              Office of Agricultural
              Regulation,
              Department of Agriculture
  Country             Name/ Role                     Email address
Turkey      Songül AKAR (Ms)                  songula@kkgm.gov.tr
            Agricultural Engineer
            Plant and Plant Products
            Border Control Division

            Hüseyin DİKCİ (Mr)
                                              hdikci@kkgm.gov.tr
            Computer Engineer
            General Director of protection
            and control
UK          Guy WATT (Mr)                     guy.watt@fera.gsi.gov.uk
            Senior Plant Health and Seeds
            Inspector
            The Food and Environment
            Research Agency
US          Craig SOUTHWICK (Mr)              Craig.Southwick@aphis.usda.g
            Program Manager                   ov
            US Department of Agriculture
            US Department of Agriculture
            Animal and Plant Health
            Inspection Service
            Plant protection and Quarantine

            Michael PERRY (Mr)
                                              Michael.J.Perry@aphis.usda.g
            Export Specialist
                                              ov
            US Department of Agriculture
            Animal and Plant Health
            Inspection Service
            Plant protection and Quarantine
            Phytosanitary Issues
            Management
            Export Services


Vietnam     Nguyen Quang HIEU (Mr)            hieukdtv@yahoo.com.vn
            Senior Plant Quarantine Official
            Plant Quanrantine Division
            Plant Protection Department-
            Ministry of Agriculture and rural
            Development
           Country               Name/ Role                      Email address
         The Republic   Young-Chul JEONG (Mr)         ycjeong9@korea.kr
         of Korea       Deputy Director
                        International Quarantine
         (host          Cooperation Division
         country)       National   Plant   Quarantine
                        Service

                        Kyu-Ock YIM (Ms)
                        Researcher                    koyim@korea.kr
                        International Quarantine
                        Cooperation Division
                        National   Plant   Quarantine
                        Service

                        Cheon-Sun LEE (Ms)          lch6009@korea.kr
                        Deputy Director
                        Pest Survey & Control
                        Division
                        National   Plant Quarantine
                        Service

                        Youn-Yong SHIN (Mr.)          nolbukorea@korea.kr
                        Assistant Director
                        Pest Survey & Control
                        Division
                        National    Plant  Quarantine
                        Service

                        Seiki JUN (Ms)                    seiki.jun@gmail.com
                        Assistant Director
                        Quarantine      &      Planning
                        Division,
                        National    Plant    Quarantine
                        Service

                        Hongsook PARK (Ms)            hspark101@korea.kr
                        Inspector
                        Jungbu Regional Office
                        National  Plant    Quarantine
                        Service



Regional Organizations
           Region                 Name/ Role                     Email address
        COSAVE          Paola CABRERA HICKMANN            paola.cabrera@sag.gob.cl
                        (Ms)
                        Encargada de los sistemas
                        informáticos del
                        Subdepartamento de Defensa
                        Agrícola y Forestal.
                        Servicio Agrícola y Ganadero
                        (SAG)
                        Chile
        NAPPO           Rebecca LEE (Ms)                  Rebecca.lee@nappo.ca
                        Technical Director
                        North American Plant              suamena@yahoo.ca
                        Protection Organization
                        Ottawa
                        Canada
Resources Persons
           Country               Name/ Role                    Email address
         Australia     Barbara COOPER (Ms)               Barb.Cooper@aqis.gov.au
                       Director - Certification
                       Management Group
                       Australian Quarantine and
                       Inspection Service
         Netherlands   Nico HORN (Mr)                    n.m.horn@minlnv.nl
                       Team Manager International
                       Affairs
                       Division Plant
                       Plant Protection Service of the
                       Netherlands

IPPC Secretariat
           Country               Name/ Role                    Email address
         Italy         David NOWELL (Mr)                 Dave.Nowell@fao.org
                       Acting Coordinator
                       IPPC Secretariat
                       Vialle delle Terme di Caracalla
                       Rome

				
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