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The Induction Program - University of Tasmania

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The Induction Program - University of Tasmania Powered By Docstoc
					                                     STAFF

                           INDUCTION

                              BOOKLET

                      This booklet is an initiative of Human Resources.
                                 Please visit our website at:

                                   www.admin.utas.edu.au/hr




                                                                               January 2009


Visit the staff induction website at: http://www.staffinduction.utas.edu.au/         1
Table of Contents
  Table of Contents ....................................................................................................................... 2
Welcome ...................................................................................................................................... 4
  Welcome from the Vice Chancellor .............................................................................................. 4
  Welcome from the Deputy Vice-Chancellor (Academic) and Provost .............................................. 5
Getting Started.............................................................................................................................. 6
  The Induction Program ............................................................................................................... 6
  Human Resources forms to be completed on commencement ....................................................... 7
     Electronic Funds Transfer Authority ......................................................................................... 7
     Emergency Contact Form ........................................................................................................ 7
     Equal Employment Opportunity Form ....................................................................................... 7
     Notification of Commencement of Duty Form ........................................................................... 8
     Pay Deductions ....................................................................................................................... 8
     Superannuation Membership Application Form ......................................................................... 8
     Tax File Number Declaration ................................................................................................... 8
  Employee Flexibility Options ....................................................................................................... 9
     3% Non-superannuable Loading In Lieu of 3% AS(1) Contribution ............................................ 9
     5 Days Extra Leave Option for General Staff ............................................................................. 9
     Salary Sacrifice Options ........................................................................................................... 9
  Information Technology Resources (ITR) ....................................................................................10
     Email Accounts ......................................................................................................................10
     Information Technology Facilities Use Agreement and Guidelines .............................................10
     ITR Service Catalogue ............................................................................................................11
     Service Desk .........................................................................................................................11
  Parking Permit Application .........................................................................................................11
  University of Tasmania Staff Card ..............................................................................................12
A Brief Overview ..........................................................................................................................13
  Research at UTAS .....................................................................................................................13
  Teaching and Learning at UTAS .................................................................................................14
  University Strategic Direction .....................................................................................................15
     Mission .................................................................................................................................15
     Vision....................................................................................................................................15
     The UTAS EDGE ....................................................................................................................15
     EDGE2 ..................................................................................................................................15
  Corporate Governance ...............................................................................................................16
     University of Tasmania Act 1992 .............................................................................................16
     Chancellor .............................................................................................................................16
     Vice-Chancellor ......................................................................................................................16
     University Legislation .............................................................................................................16
     Codes of Conduct ..................................................................................................................17
     Academic Senate ...................................................................................................................17
  Organisation Chart ....................................................................................................................18
  Employment Framework ............................................................................................................19
     Agreements and Awards ........................................................................................................19
     Academic Staff ......................................................................................................................19
     General Staff .........................................................................................................................19
     English Language Teachers ....................................................................................................19
     Human Resources Manual ......................................................................................................19
     Federal/State Legislation ........................................................................................................19
  Conditions of employment common to all employment categories ................................................20
     Leave Entitlements ................................................................................................................20
     Superannuation .....................................................................................................................20
  Other Important Information .....................................................................................................22
     Academic Dates for 2009 .......................................................................................................22
     Avoiding Conflicts of Interest ..................................................................................................23



    Visit the staff induction website at: http://www.staffinduction.utas.edu.au/                                                     2
  Driving Authorised Vehicles Policy ...........................................................................................23
  Emergency Numbers ..............................................................................................................23
  Emergency Procedures ...........................................................................................................23
  Employee Web Kiosk ..............................................................................................................24
  Equity and Diversity ...............................................................................................................24
  International Students ...........................................................................................................25
  Occupational Health and Safety ..............................................................................................25
  Payslip ..................................................................................................................................27
  Positions Vacant ....................................................................................................................27
  Performance Management......................................................................................................27
  Records Management ............................................................................................................27
  Recruitment and Selection ......................................................................................................27
  Smoke-Free Area Policy..........................................................................................................28
  Staff Development .................................................................................................................28
  Statutory Holidays for Tasmania .............................................................................................29
  The University’s Website ........................................................................................................29
Other Services ..........................................................................................................................29
  Library ..................................................................................................................................29
  Media....................................................................................................................................31
  UTAS Publications ..................................................................................................................31
Appendix 1 - Supervisor’s and Manager’s Checklist for new staff ..................................................32
Appendix 2 - HR Contact Information .........................................................................................34
Appendix 3 - Common acronyms used at UTAS ...........................................................................37




Visit the staff induction website at: http://www.staffinduction.utas.edu.au/                                                      3
                                             Welcome
Welcome from the Vice Chancellor
Welcome to UTAS!

As an international university working out of
Tasmania, UTAS links with other universities in the
global mission to create, communicate and
disseminate knowledge. We do this both so that our
own community will benefit from the economic
growth, social betterment and cultural development
that flows from knowledge and also so that we can
share these benefits with others worldwide.

To achieve this, we have set ourselves ambitious
targets so that we rank among the best universities,
especially in our areas of strength. We aim to ensure
our students enjoy the very best experience during
their time at UTAS, one which shapes their values
and ethics and sustains them for a lifetime.

The EDGE Agenda, the University‟s strategic plan,
outlines our mission and goals. EDGE2, developed after consultation in 2007, outlines our goals for the
next three years. This includes welcoming our AMC Institute colleagues into the wider UTAS community,
and strengthening our efforts in excellence and distinctiveness whilst maintaining our efforts in growth
and engagement.

UTAS derives inspiration and benefit from its location. Tasmania, the island State, provides us with the
opportunities to engage with our communities, landscapes and oceans in ways that are highly distinctive.
This is evident in a range of our research activities, ranging from medical and social to agricultural and
environmental.

The University recognises that our store of intellectual capital and the goodwill that we build with our
communities depends on how we develop you as a staff member. Whether your contribution is through
scholarship or in professional, administrative or technical areas, we work very much as an integrated
team – each respecting and recognising the other.

Joining our team was a brilliant thing to do. You will bring to UTAS your particular skill and expertise from
which we will all benefit. We hope that UTAS will provide the right environment to nourish and develop
your particular talents, and realise your ambitions. We will work with you to achieve this.

Knowing how UTAS works will help you reach your full potential as quickly as possible. This booklet
should help.

We want you to feel at home here. I look forward to meeting you at induction sessions or as I move
around the campuses. Please stop me and introduce yourself and I will do likewise.

My best wishes for your success and fulfillment as a member of the UTAS community.

Professor Daryl Le Grew




    Visit the staff induction website at: http://www.staffinduction.utas.edu.au/                  4
Welcome from the Deputy Vice-Chancellor (Academic) and Provost


Having only joined UTAS in July 2007, I am still familiar
with what it‟s like to be a new staff member. I have found
UTAS, and Tasmania, to be a welcoming and supportive
community and I trust that you will have a similar
experience.

As Deputy Vice-Chancellor (Academic) and Provost at
UTAS I have oversight of the university‟s academic and
administrative    activities  and     line management
responsibility for the Pro Vice-Chancellors, Executive
Directors and Deans of Faculties. I also have particular
responsibility for the Cradle Coast Campus, quality
enhancement and assurance, strategic human resources
(including academic promotions and senior appointments),
as well as organisational development, community
engagement, and institutional change.

I also lead several exciting initiatives, which support some
of the specific priorities within the EDGE2 agenda.

A major priority of EDGE2 is to fully embed a high-
performance culture. UTAS‟ commitment to its staff is
signified by the high prominence placed on initiatives aimed at supporting staff in their career
development. For example, the high-performance culture is enabled by an award-winning staff
development program including programs aimed at developing leadership skills, targeted support for
equity groups and an extensive mentoring network. The University takes the opinions of staff seriously
and invites feedback from staff both informally and through more formal mechanisms. The „Voice‟ project
is just one of these; enabling staff to have a voice – I encourage you to take these opportunities when
they present themselves. This is now your workplace also, and we are keen to hear of your aspirations
and for you to share ideas that you have, no doubt, brought with you.

Of course, the goals of EDGE2 will not be realised without the appropriate resources, systems and
processes to underpin them. Therefore, we are continually re-assessing our approaches to the various
areas of UTAS activity. The Vice-Chancellor‟s Building on Strengths agenda aims to build on the
successes of UTAS so that our University is positioned for a robust and vibrant future. Like the Vice-
Chancellor, I look forward to working with you as we build our dynamic framework for successful future
development.

As a new staff member you might, at times, feel overwhelmed by the range of activities, processes and
changes that occur. In my view, such change is inevitable for any large organisation that wishes to
maintain best practice in a large array of endeavors. I hope that you will join with me in embracing a
culture of continuous improvement in teaching and learning, research, community engagement and
business processes.

Having moved south, my impressions of UTAS include the great warmth of the welcome, a generosity of
spirit that is widely evident, the profusion of great ideas for worthwhile developments, and the
considerable complexities that come from operating in a multi-campus, whole-of-state university. All of
these challenges come with good opportunities for reshaping the university‟s future, but like other
universities we face the tasks of identifying which of those great ideas we should adopt and of deciding
just how to meet the challenges of change while at the same time optimizing our key strengths – the most
important of which, is, of course, OUR PEOPLE.

My sincerest good wishes for your new adventure at UTAS.
Professor David Rich
Deputy Vice-Chancellor (Academic) and Provost



    Visit the staff induction website at: http://www.staffinduction.utas.edu.au/              5
                                       Getting Started

The Induction Program
When you start at new workplace it can feel daunting: there‟s a lot to take in, new role, new people,
processes and environment. Induction aims to help you settle into your job at UTAS as quickly as
possible, with a clear understanding of your role and responsibilities, where you fit in the university and
how the university works. It is a process that takes a period of time, and not just the events of the “first
day” and a “University Orientation Seminar”. Induction is a time of learning and assimilation, and is
assisted by a combination of formal and informal events, structured to reflect your changing information
needs, commencing on the first day and progressing through a full induction period.

To support the immediate workplace induction provided by your direct supervisor and your Head of
School or Section, the UTAS Induction Program is provided to assist you in your transition into the UTAS
culture and workplace, by providing you with information and introductions to key people and developing
your understanding of the University.

The Induction Program consists of face-to face Orientation Seminars and an on-line component. They
have been designed to complement each other and being involved with both will help you connect quickly
with the University.

The On-line Induction Program is mainly an information source and will tell you everything you need to
know about the University, from your first day with us, through to three months and beyond. It includes
the key services UTAS provides, the obligations you have as a staff member and other useful hints to
help you settle into your new role at UTAS. The website address is: www.staffinduction.utas.edu.au

The Orientation Seminars will connect you with people. You will have the opportunity to meet the Vice
Chancellor or Deputy Vice Chancellor, and hear first-hand their priorities for UTAS. At the popular Uni
Expo you will meet key service staff over morning tea, and have the opportunity to talk one-to-one with
them and with other new staff. The informal nature of the Expo encourages networking and
conversations. You will also have the opportunity to find out about staff development at UTAS and be
offered a campus tour. The Orientation Seminars are run on the Hobart and Launceston campuses three
times a year and on the Cradle Coast campus, once a year. Dates for 2009 are available at
www.utas.edu.au/staffdev/howtheuniworks/orientation.htm

The Orientation seminar is useful for new staff that commenced within the past 12 months, catering to
both very new staff and those who have been here a few months with useful information and the
opportunity to build networks.

The website address for further information is www.utas.edu.au/staffdev/howtheuniworks/orientation.htm

Human Resources will also provide support, help and advice as required. At the back of this booklet are
checklists for Managers and Supervisors to guide induction from before commencement, right through the
induction period.




    Visit the staff induction website at: http://www.staffinduction.utas.edu.au/                   6
Human Resources forms to be completed on commencement
Electronic Funds Transfer Authority
This form needs to be completed and forwarded to Payroll Services giving authority for the fortnightly pay
to be deposited into an account(s) with a financial institution. The account details must indicate the name
of the financial institution (e.g. CBA), the BSB number (six digits), and account number (maximum 9
digits) together with the account name. Any changes to banking details must reach Payroll Services by
the Monday of the week prior to pay day.

The form is included in the Induction Folder. Please return the completed form to Payroll Services
(internal mail 1353, Launceston).

Emergency Contact Form
Emergency contact information enables the University to contact a person nominated by the staff member
should an accident or other emergency occur at the University and a request is made to Human
Resources to contact the nominated person.

Completion of this form will assist in keeping accurate contact records and enable the University to
contact the appropriate person in the event of an emergency.

The form is included in the Induction Folder. Please return the completed form to Human Resources
(internal mail 1346, Launceston or 46 Hobart ).

A copy of the form can be obtained from the HR website at the following address:
www.admin.utas.edu.au/hr/forms/er_contact_eeo_info.pdf

This information can also be updated via the Employee Web Kiosk.

Equal Employment Opportunity Form
To develop programs for putting EEO into practice, statistical information about the employment of
Aboriginal and Torres Strait Islanders, people with disabilities, people from culturally and linguistically
diverse backgrounds, and women is essential. Information on staff in these groups will be recorded on the
Human Resources Management System and will be held as confidential information.

This information will assist in keeping accurate statistics and enable the UTAS to monitor the
effectiveness of its EEO initiatives. This information will also be used to identify staff for invitation to
participate in equity focus groups. The information will not be used in any decisions on promotions or
transfers or other employment issues that would be contrary to the law.

UTAS provides information to the Commonwealth Department of Education, Employment and Workplace
Relations (DEEWR) each year which includes the number of people who identify themselves to be
Aboriginal and Torres Strait Islanders. Details of individuals are not disclosed.

UTAS offers a range of EEO related programs for staff. Further information about EEO can be obtained
from the HR website at the following address:
www.admin.utas.edu.au/hr/eeo/eeo.html

The form is included in the Induction Folder. Please return the completed form to Human Resources
(internal mail 1346, Launceston or 46 Hobart ).

A copy of the form can be obtained from the HR website at the following address:
www.admin.utas.edu.au/hr/forms/er_contact_eeo_info.pdf




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Notification of Commencement of Duty Form
Upon completion of this form a new staff member can be confirmed on the Human Resource
Management System for payroll purposes. The Notification of Commencement of Duty form needs to be
signed by the new staff member and the Head of School/Section confirming the date the new staff
member commenced duty. Until this form is signed and returned to Payroll Services, the staff member will
not be able to be paid.

The form is included in the Induction Folder. Please return the completed form to Payroll Services
(internal mail Box 1353, Launceston).

Pay Deductions
If particular deductions are required to be taken out of your pay, please complete a Deduction Authority
and return the completed form to Payroll Services (internal mail Box 1353, Launceston). Deductions can
include medical insurance, life insurance, union and association membership etc. (Please check with
Payroll Services for full range of deductions).

Deduction details can be adjusted if Payroll Services is advised by the Monday of the week prior to pay
day.

A Deduction Authority can be obtained from the Financial & Business Services website at the following
address: www.utas.edu.au/docs/fin_services/forms/index.html

Superannuation Membership Application Form
Most University staff are members of UniSuper. There are three plans within UniSuper; the Accumulation
Super (1) and (2) Plan, and the Defined Benefit Division.

A membership application accompanies offers of appointment. Please return the completed form to the
Superannuation Officer, Human Resources (internal mail Box 1346, Launceston).

Tax File Number Declaration
This form should be completed then forwarded with the Notification of Commencement of Duty form to
Payroll Services. A Tax file number declaration form need only be lodged with the University once, unless
taxation circumstances change (e.g. extinguishing a HECS debt). If this form is not completed and
returned prior to payment, the University is obliged by the Australian Taxation Office to deduct tax at the
highest marginal tax rate.

If you do not have a Tax File Number, please contact the Australian Taxation Office in order to make an
application.

Additional tax may be taken out upon written request to Payroll Services.

Tax file number declaration forms are available from Payroll Services, which is located in Launceston, or
from Human Resources in Hobart or Launceston.

The form is included in the Induction Folder. Please return the completed form to Payroll Services
(internal mail Box 1353, Launceston).




    Visit the staff induction website at: http://www.staffinduction.utas.edu.au/                8
Employee Flexibility Options
3% Non-superannuable Loading In Lieu of 3% AS(1) Contribution
General staff, Academic staff and English Language Teachers who are members of the UniSuper Defined
Benefit Division or the alternative Accumulation Super (2) Plan may elect to have the University‟s
superannuation contribution reduced from 17% to 14% and receive a 3% non-superannuable loading
instead.

The form is included in the Induction Folder. Please return the completed form to Human Resources
(internal mail Box 1346, Launceston). A copy of the form can be obtained from the HR website at the
following address: www.admin.utas.edu.au/hr/forms/3pc_sal_load.pdf

5 Days Extra Leave Option for General Staff
General staff may apply to accrue 5 or more days extra annual leave over a 12 month period (concluding
with the pay period ending on or after 31 August each year), in return for a commensurate salary
reduction over that period. For example, an additional 5 days leave will result in a 1.9165% salary
reduction spread over the 12 month period. Approval of applications will be subject to the operational
requirements of the School/Section.

Upon commencement of employment general staff may make application for extra annual leave provide
that they do so within 10 working days of commencing their employment.

The form is included in the Induction Folder. Please return the completed form to Human Resources
(internal mail 1346, Launceston or 46 Hobart ).

Salary Sacrifice Options
The University's Enterprise Agreements allow staff to receive a salary lower than that to which they are
entitled under the relevant Agreement in exchange for University payment of items specified in the
Agreement and any other items agreed by the University during the life of the Agreement.

In such cases the amount of reduction in salary payable will be equal to the University payment, together
with any tax payable upon such payment being made by the University to the benefit of the employee.

These salary sacrifice options do not apply to casual staff.

Salary sacrifice arrangements are currently available in respect of the following:

       Superannuation
       Voluntary pre-tax contributions
       Sport and Recreation Membership Fees for the University's Sport and Recreation Centres.
       University Parking Fees
       Airline Club Memberships

Further information regarding salary sacrifice options and relevant forms to be completed can be obtained
from the HR website at the following address:
www.admin.utas.edu.au/hr/salaries/salary_sacrifice.html




    Visit the staff induction website at: http://www.staffinduction.utas.edu.au/               9
Information Technology Resources (ITR)
ITR is responsible for delivering core ICT services and managing the University's central Information
Communication & Technology (ICT) capability. This involves the delivery of ICT-related services to more
than 2000 employees and approximately 17,000 students across 40 sites within the State, as well as an
additional two sites in Sydney.

ITR works with faculty, academic and administrative staff to incorporate ICT into the teaching and
learning, academic and administration environments at UTAS.

ITR currently delivers:
     Fixed line and mobile voice communications services for academic and administrative staff
        across the State.
     Data services over a communications network, comprising some 8000 registered network
        devices.
     Support services to more than 4000 desktop and laptop computers.
     More than 40 corporate and web applications associated with University business activities.
     More than 30 core ICT services such as email and Internet access.
     A suite of learning technologies comprising video conferencing and multimedia streaming
        services.
     Access to a range of research support facilities, such as the University's High Performance
        Computing centre.
     ICT procurement administration and support including administration of the internal desktop
        leasing scheme.
     ICT security coordination across the University.
     Coordination, management, and planning of University ICT investments.
     Contract oversight for a range of products, services, and systems.

Further information can be found at the ITR website http://www.utas.edu.au/itr/index.html


Email Accounts
All current University staff members are provided with electronic mail (e-mail) accounts. University e-mail
accounts are created when a student or staff member first commences at the University.

To access and use e-mail you will be provided with the following:
     your pop account
     your password
     your return e-mail address

Assistance with e-mail account queries is available from the Service Desk either in the library or by
phoning 6226 1818. Please take your University Staff Card as proof of your identity..

Further information about e-mail accounts can be obtained from the following address:
www.its.utas.edu.au/email/index.html


Information Technology Facilities Use Agreement and Guidelines
Access to the University‟s ICT facilities is provided on the basis that staff agree to the terms and
conditions of use outlined in the Information Technology Facilities Use Agreement. When new University
employees accept their Offer of Employment it also represents acceptance to the Agreement. Staff are
requested to make use of all ICT Facilities in a legal manner and to ensure passwords are kept safe,
secure and secret.

The IT Facilities Use Agreement can be obtained from:
http://www.utas.edu.au/universitycouncil/legislation/pol_itfacilities.pdf




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Guidelines for the use of computing laboratories and video conference rooms can be obtained from:
http://www.utas.edu.au/itr/policies/usage_guide.html


ITR Service Catalogue
ITR is in the process of redefining its Service Catalogue, a process which will continue throughout 2009.
A Service Catalogue is essentially a list of services that an organisation provides to its employees or
customers which typically includes:
     A description of the service
     Timeframes or service levels for undertaking/fulfilling the service
     Who is entitled to request/use the service
     Costs, if applicable.

Further information regarding ITR‟s Service Catalogue can be obtained from:
www.utas.edu.au/itr/services/index.html



Service Desk
The Service Desk is the front-end of a three-tier system of support for students and staff on ICT, Library
and online learning matters. Service Desk walk-up facilities are available at the main campuses in
Launceston and Hobart as well as the satellite Libraries in Hobart and Launceston, each providing the
same range of service. These are conveniently located at:

       Campus Library (Newnham Campus, Launceston)
       Morris Miller Library (Sandy Bay Campus, Hobart)
       Clinical Library (Royal Hobart Hospital, Hobart)
       Science Library (Sandy Bay Campus, Hobart)
       Law Library (Sandy Bay Campus, Hobart)
       Art (Hunter Street, Hobart)
       Music (Conservatorium of Music, Hobart)
       AMC Library (AMC facility, Newnham)

The Service Desk telephone and email service is available on weekdays, during business hours from
8:30am to 5:00pm.

Phone 1818 (All Tasmanian Campuses)
6226 1818 or 1300 304 903 (Off-Campus or interstate)
Email: servicedesk@utas.edu.au

Further information regarding ICT Support for Staff is available at:
http://www.utas.edu.au/servicedesk/staff/index.html



Parking Permit Application
NOTE- Users are reminded that University of Tasmania roads and parking facilities are essentially
pedestrian thoroughfares and as such special care needs to be taken by all drivers. A speed limit of
20kph applies on the Sandy Bay Campus central ring road while the limit is 10kph in the Sandy Bay
Grace St Child Care precinct.

Hobart and Launceston Campuses
The University of Tasmania has a very limited number of parking spaces available on each campus.
Students, staff and visitors are permitted to park in designated car parking areas only, on a “first in” basis.

Parking areas are indicated by signs and roads marked with colored dots to indicate the type of parking
permitted;




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Blue – voucher parking,
Yellow – free parking
White – staff permit holders
Green – student resident permit holders.

A number of spaces are reserved for specific uses such as Commercial vehicle Loading Zones,
University Service Vehicles or School vehicles and are NOT available for general parking. Other areas
may have specific restrictions such as time limits. It is the responsibility of the vehicle driver to note all
signs and park accordingly as it may be necessary to make changes or close areas at any time without
notice.

A number of spaces are reserved for people with special needs or a short-term incapacity. These are of
two types, both of which require display of an Access Parking Permit. Those marked with wheelchair
symbols are compliant to Australian standards for users of wheelchairs while those indicated with a green
and white sign “ACCESS PARKING” and no wheelchair symbol are normal parking spaces reserved for
people with a temporary incapacity but not requiring wheelchair access. Please contact the University
Disability Advisor (ext 2381) if you require an access parking permit and please note that a fine of $80.00
may be incurred for using these parking spaces without the appropriate permit.

All Parking Permits must be clearly displayed on the lower left side of the vehicle windscreen in such a
way that they can be easily read from outside. If for any reason you are unable to display your Permit as
required you should park in a non-permit zone – either free or voucher. All vehicles, including permit
holders, using voucher spaces are required to display a valid voucher between 8am and 6pm Mon-Fri all
year.

If you require a Staff parking permit, please complete an application form headed as applicable for the
current year (old type forms cannot be accepted). A Parking permit (sticker) will be issued on receipt of
the form and payment of the annual fee. However, the possession of a Parking Permit does not
guarantee that a parking space will be available.

Staff parking at the Conservatorium of Music and Hunter Street Centre for Arts is extremely limited and
specific school arrangement apply. Please contact the relevant school in this regard. Generally there is
no parking available to staff not employed directly at those campuses.

Parking infringement notices may be issued at any time through the relevant City Council to whom fines
must be paid directly. Any appeal against the issuing of an infringement notice must be forwarded to the
relevant Parking Office in writing giving full details and an explanation as to why you feel the infringement
notice was incorrectly issued. The appeal must be received within 5 days of infringement issue and may
not be considered after that time. Please note the University and Councils will NOT cancel infringement
notices that have been issued in accordance with University By-laws and Conditions of Permit Issue.

All applications forms for parking are available at: http://www.utas.edu.au/ams/parking/forms.htm

Please return your application form to the Parking Office, Asset Management Services Private Bag 35 in
Hobart of Private Bag 365 in Launceston. Please DO NOT FAX FORMS and also be aware that
unsigned, incorrectly completed or old style forms will be returned to you for correction causing
inconvenience and delay.

Further information regarding parking on campus is available on the AMS web site or general enquiries
may be directed to:

Asset Management Services
Hobart - Extension 7183
Launceston - Extension 3162

University of Tasmania Staff Card
All current University staff are issued with a Staff Card for identification purposes. The Staff Card, which
contains a photograph and employee number, is issued by Student Administration following
commencement of appointment.



    Visit the staff induction website at: http://www.staffinduction.utas.edu.au/                    12
                                     A Brief Overview
Research at UTAS
The University of Tasmania is the fourth oldest university in Australia, established in 1890. UTAS is a
research-intensive university with six priority Theme Areas:

       Antarctic and Marine Studies
       Sustainable Primary Production
       Environment
       Community, Place and Change
       Population and Health
       Frontier Technologies

UTAS ranks in the top 10 universities Australia-wide for research and we have a strong commitment to
our researchers.

The University‟s internationally competitive research centres include:
    Tasmanian Aquaculture and Fisheries Institute (TAFI)
    Tasmanian Institute of Agricultural Research (TIAR),
    ARC Centre of Excellence in Ore Deposits (CODES)
    Australian Centre for Separation Science (ACROSS)
    Menzies Research Institute
    Institute of Antarctic and Southern Ocean Studies (IASOS).

The key web site for research information is at http://www.research.utas.edu.au/. On it you will find key
information, documents and contacts to support your research endeavours, including:

       Researchers Guide, which provides summary advice on research activity such as supervising a
        post graduate candidate, ethics approval, funding, and preparing a grant application.
       New Appointees Research Grant Scheme (NARGS) – for academics who have taken up
        appointment within the last six months at Level A-C.
       Institutional Research Grant Scheme (IRGS)
       Australian Code for the Responsible Conduct in Research
       (draft) University of Tasmania Code of Conduct for Responsible Practice in Research
       Current Statement of Guidelines on Research Practice
       Avoiding Conflict of Interest
       Accountability
       Infrastructure Position – outlines the charges and the types of contracts which request a
        contribution to the indirect costs of participating in the research activity
       Consultancy Policy
       Intellectual Property Policy
       Where the funding opportunities are
       The grants process
       Ethics Approval – Human and Animal
       How to manage research contracts
       Graduate Research, including how to organise the funding of a postgraduate scholarship,
        registration and training for supervisors, and training for candidates
       WARP – web access to information about UTAS researchers
       The Publications Entry System
       Fork and Talk lunchtime seminars


Professor Jo Laybourn-Parry
Pro Vice-Chancellor (Research)




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Teaching and Learning at UTAS
For students and staff at the University of Tasmania, the quality of the teaching and learning we provide
at the University is of the utmost importance. The reason we are here is to work with students so that they
develop the knowledge, attitudes and skills needed for their future lives.

There are many examples of innovative teaching and courses at UTAS. While one of our aims is to
celebrate and share these successes, our quality assurance processes also mean that we are
continuously looking for ways in which we can improve. Students have a vital role to play in this cycle of
improvement, by providing feedback on their experience and by working with us to identify and reward
good practice.

The University of Tasmania is committed to excellence in teaching and learning and aims to be ranked in
the top ten nationally in teaching, learning and the student experience. In an effort to achieve this, the
University has developed an integrated system to reward, recognise and develop the contributions of a
wide range of staff to learning and teaching at the University (http://www.awards.utas.edu.au). Awards,
grants and fellowships highlight the unqualified commitment of the University to the creation and
maintenance of a high-performance culture that values teaching and research equally and I encourage
you to give early consideration to when you might apply for this type of recognition and what steps you
need to take before applying.

Applying for an award, grant or fellowship provides staff with an opportunity to reflect on the principles
and scholarship that underpins their practice. It also affords supervisors with the opportunity to provide
targeted support and professional development opportunities. The receipt of an award, grant or fellowship
is a highly valued form of recognition that will assist in career advancement and is acknowledged in the
University's academic staff promotion criteria. It also enhances the reputation of the School/Section,
Faculty/Division and the Institution.

UTAS offers a flexible learning and teaching environment to its students across all campuses. As many
students combine study with work and family commitments, we have a range of flexible approaches to
learning and teaching. These approaches give students more choice about where, how and when they
learn and therefore, more control over their own learning. Flexible approaches also offer several other
benefits: they cater for different learning styles, they facilitate workplace learning, professional practice
and other off-campus experiences, and they encourage independent and life-long learning.

The key website for teaching and learning information is at http://www.utas.edu.au/tl/.
The website reflects the University's commitment to its students and its staff in the area of teaching and
learning. It includes a range of information, policies, links, services and resources to support, improve and
reward good teaching and learning, including:

• Getting started - Orientation to Teaching & Learning
• Getting it online - eLearning Resources
• First steps - Planning for Teaching & Learning
• Helping you get ahead - Professional Development
• Putting it all together - Designing Learning Experiences
• Where to now? - Links to more Teaching & Learning Resources

Professor Gail Hart
Pro Vice-Chancellor (Teaching & Learning)




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University Strategic Direction
Mission
The University of Tasmania is committed to continuing its long tradition of excellence in the creation,
preservation, communication, and application of knowledge and to scholarship that is global in scope,
distinctive in its specialisations and that reflects our Tasmanian character. The University will provide
leadership within its community, thereby contributing to the cultural, economic and social development of
Tasmania.

Vision
The University of Tasmania will be ranked among the top echelon of research-led universities in Australia.
The University will be a world leader in its specialist, thematic areas and will be recognised for its
contribution to state and national development. UTAS will be characterised by its high-quality academic
community, its unique island setting and its distinctive student experience.

The UTAS EDGE
In 2005 the University critically examined what was required over the next five to ten years to enable the
full realisation of its Mission and Vision. The four cornerstones for building a strong and vibrant institution
that emerged through consultations were:

Excellence        we must have excellence as a hallmark of all activities.
Distinctiveness   we must develop our own distinctive, recognisable and attractive character.
Growth            we must continue to grow to an optimal size.
Engagement        we must serve our communities and become a sought after local, national and
                  international partner.

Thus: Excellence, Distinctiveness, Growth and Engagement give UTAS the EDGE.

EDGE2
The first three years of the EDGE agenda, 2005-2007, saw an emphasis on Growth. The result has been
a continuing rise in the proportion of Tasmanians with a university qualification, adding to the economic,
social and cultural fabric of the state. We have maintained a solid reputation for quality research through
our faculties, centres and institutes, and have improved our standing in teaching and learning rankings.

EDGE2 covers the period 2008-2010. While our longer-term goals remain the same, the specific
priorities for 2008-2010 are framed to reflect an enhanced focus on Excellence and Distinctiveness. We
will continue to grow to reach optimal size, and remain a university for all Tasmanians, taking Tasmania
to the world and the world to Tasmania through meaningful Engagement.

The University of Tasmania Plan can be found on the University Council website at the following address:
www.utas.edu.au/universitycouncil




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Corporate Governance
The University Council is the governing body of the University of Tasmania. It is established by the
University of Tasmania Act 1992 and it has 18 members, including a member with international
experience.

The Chancellor, who is appointed by the members, chairs the Council. The current Chancellor is Mr
Damian Bugg AM QC. The Council elects two of its members to be Deputy Chancellors. The current
Deputy Chancellors are Mr Rod Roberts and Mrs Yvonne Rundle. The positions of Chancellor and
Deputy Chancellors are honorary.

Council sets the strategic direction for the University. It also makes University legislation and approves
policy documents. It is advised by its committees –

       AMC Integration Committee
       Audit Committee
       Built Environment Committee
       Ceremonial and Honorary Degrees Committee
       Finance Committee
       Legislation Committee
       Nominations Committee
       Remuneration Committee

Council is also advised by its working parties and, in relation to academic matters, the Academic Senate.

University of Tasmania Act 1992
This Act established the University of Tasmania and outlines its functions and powers.
www.thelaw.tas.gov.au/tocview/index.w3p;cond=;doc_id=51%2B%2B1992%2BAT%40EN%2B20050204100000;hist
on=;prompt=;rec=;term

Chancellor
The Chancellor is part of the public face of the University and is expected to speak wisely, to have
community influence and to forge links with the broader community. The Chancellor presides over
graduation ceremonies and takes part in other significant University and public occasions.

The Chancellor also manages the business and conduct of the University Council and chairs its meetings.
The Chancellor provides wise and confidential counsel to the Vice-Chancellor and exercises influence on
behalf of the University on matters of importance.

Vice-Chancellor
The Vice-Chancellor is the chief academic and chief executive officer of the University and is specially
charged with the duty of promoting the interests and furthering the development of the University.

University Legislation
Information on the University's legislation; Ordinances; By-Laws; Rules; Plans and the delegations of
authority and integrated principles; policies and procedures that support the University's operations can
be found at http://www.utas.edu.au/universitycouncil/policyframework/index.html

A full listing of University policies by alpha, subject or business areas can be found at
http://www.utas.edu.au/policy/index.html




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Codes of Conduct
Codes of Conduct have been formulated to promote the highest ethical and moral standards and to foster
an understanding of the conduct expected of staff. All staff members must be mindful of the Codes of
Conduct. The Codes can be accessed via the following websites:

Code of Conduct in Supervision
http://www.utas.edu.au/policy/docs/csup.rtf

Code of Conduct for Teaching and Learning
http://www.utas.edu.au/policy/code_conduct.pdf


Academic Senate
The Academic Senate is established under the University of Tasmania Act 1992 to advise the Council on
all academic matters relating to the University. Its constitution, membership and other arrangements are
prescribed in Ordinance No 13 Academic Senate.

The Academic Senate is the principal academic body of the University and is responsible for maintaining
the highest standards in teaching, scholarship and research. It is the primary collegial forum for
discussion, debate and recommendations on academic and other matters and has a critical role to play in
maintaining intellectual freedom, academic integrity and the general wellbeing of the University and its
members.

Membership of the Academic Senate comprises the Vice-Chancellor, Deputy Vice-Chancellor, Pro-Vice
Chancellors, Executive Directors, Deans, Associate Deans (Teaching & Learning), Heads of School,
Heads of some Institutes, presidents of student associations, the University Librarian, the Academic
Registrar, and elected Professors and academic staff members. The Academic Senate elects its own
Chair and Deputy Chair from among the professorial members of the Academic Senate. The current
Chair is Professor John Williamson.

Further information about Academic Senate is available on the Governance and Legal webpage at the
following address: http://acserv.admin.utas.edu.au/index.html




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                                                                                                                                                                    Council                                                                                                      AMC Integration Committee
                                                                                                                                                                                                                                                                                         Audit Committee
                                                                                                                                                                                                                                                                                Built Environment Committee
                                                                                                                         Academic Senate                      Vice-Chancellor                                                                                                        Ceremonial & Honorary
                                                                                                                                                                                                                                                                                      Degrees Committee
                                                                                                                                                                                                                                                                                      Finance Committee
                Organisation Chart                                                                                   Southern Ice Ltd                                                                                                                                                Legislation Committee
                As at 30 September 2008                                         Menzies Research                                                          Deputy Vice-Chancellor                           Office of the               Australian Maritime College                 Nominations Committee
                                                                                    Institute                      University Foundation                   (Academic) & Provost                          Vice-Chancellor
                                                                                                                                                                                                                                                                                  Remuneration Committee




                                                                                                                                                                                                                                                                                      Council Secretariat
                                                                          Faculties and Schools
                                                                                                                                                                                                                                         Administrative Divisions




                Arts               Business            Education                  Health Science                   Law                        Science Engineering
                                                                                                                                                 & Technology                      Executive Director                                     Executive Director              Pro Vice-              Pro Vice-Chancellor
                                                                                                                                                                                      Finance &                                              Planning &                  Chancellor                  (Teaching &
                                                                                                                                                                                    Administration                                          Development                  (Research)                   Learning)

   Art (Hobart)        TILES      Accounting &        Education             Human Life               North         Law             Agricultural Science        Centre for
                                   Corporate                                 Sciences                West                                                         the               Accommodation                  International             Planning Unit             Central Science              Centre for the
                                  Governance                                                         Rural                                                    Environment
                                                                                                                                                                                    Services (UBE)                   Services                                            Laboratory                Advancement of
Asian Languages                                                                                     Clinical   Tasmania Law             Architecture &
                                                                                                                                                                                                                                                                                                     Learning &
                                                                             Medicine               School        Reform                   Design              Centre for
    & Studies                                                                                                                                                                                                       Including:             Public Relations               Research                    Teaching
                                  Economics &                                                                     Institute                                     Marine             Asset Management                  English                & University                  Services
                                    Finance                                                                                                                     Science                 Services                    Language                 Extension
                                                                            Nursing and                                                    Chemistry
 Conservatorium                                                                                                                                                                                                       Centre                                                                         Cradle Coast
                                                                             Midwifery                                                                          CODES                                                                                                     UTAS                         Campus
    of Music                      Management
                                                                                                                                       Computing &                                 Financial Services             Transnational               Student                   Innovation
                                                                                                                                                                    TAFI                                         Education (UBE)             Recruitment                 Limited                   Graduate School
                                                                             Pharmacy                                              Information Systems
     English,
  Journalism &                                                                                                                                                                  Governance & Legal
                                                                                                                                                                    TIAR
    European                                                                                                                                                                                                                                                                                            Library
                                                                            Rural Health                                                Earth Science
                                                                                                                                                                                   Human Resources
   Languages                                                                                                                                                   University
                                                                                                                                                              Farm (UBE)
                                                                                                                                         Engineering
                                                                                                                                                                                      Information                                  Management
  Government
                                                                                                                                                                                      Technology                                   Accountability
                                                                                                                                                                                      Resources
                                                                                                                                        Geography &
History & Classics                                                                                                                      Environmental
                                                                                                                                           Studies                                                                                 Policy Advice
                                                                                                                                                                                Student & Academic
   Philosophy
                                                                                                                                                                                     Services
                                                                                                                                      Mathematics &
                                                                                                                                         Physics
    Riawunna                                                                                                                        Including: IASOS                                                                                                  The University of Tasmania is a member of these Co-
                                                                                                                                                                                                                                                      operative Research Centres (CRC) -

                                          CODES = ARC Centre of Excellence in Ore Deposits                                              Plant Science                                                                                                     Antarctic Climate and Ecosystems CRC
 Sociology and
   Social Work                                                                                                                                                                     University Business
                                          IASOS = Institute of Antarctic & Southern Ocean Studies                                                                                                                                                         CRC - Sustainable Production Forestry
                                                                                                                                         Psychology                                Enterprises (UBE)-
                                          TAFI = Tasmanian Aquaculture & Fisheries Institute                                                                                                                                                              CRC for Sustainable Aquaculture of Finfish
    Visual &                                                                                                                                                                           Child Care
 Performing Arts                                                                                                                           Zoology                                                                                                        CRC for Sustainable Tourism
                                          TIAR = Tasmanian Institute of Agricultural Research
  (Launceston)                                                                                                                                                                       Reprographics
                                          TILES = Tasmanian Institute of Law Enforcement Studies
                                                                                                                                                                                   Sport & Recreation

                                                                                                                                                                                      Vehicle Fleet




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Employment Framework
There are various industrial and legislative instruments, Codes of Conduct, policies and procedures
which apply to University staff.

Agreements and Awards
The current agreements, industrial awards and other employment provisions that apply to staff of the
University are as outlined below:

Academic Staff
University of Tasmania Academic Staff Agreement 2005-2008 (which commenced operation on 16
December 2005).

General Staff
University of Tasmania General Staff Agreement 2006-2008 (which commenced operation on 14
August 2006).

English Language Teachers
English Language Centers Agreement 2005-2008 (which commenced operation on 16 December
2005).

Human Resources Manual
The Human Resources Manual also details various policies, procedures and conditions of
employment applicable to University staff.

Federal/State Legislation
The following Federal/State legislation also impacts upon conditions of employment.

Federal Legislation
Workplace Relations Act 1996
Age Discrimination Act 2004
Equal Opportunity for Women in the Workplace Act 1999
Disability Discrimination Act 1992
Human Rights and Equal Opportunity Commission Act 1986
Racial Discrimination Act 1975
Sex Discrimination Act 1984

State Legislation
Industrial Relations Act 1984
Anti-Discrimination Act 1998
Workplace Health and Safety Act 1995
Workers Rehabilitation and Compensation Act 1988

Further information about industrial instruments, policies and procedures can be found on the HR
website at: www.admin.utas.edu.au/hr




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Conditions of employment common to all employment categories
Leave Entitlements

Annual Leave
Staff accrue four weeks leave per annum.

Staff on fixed-term contracts are required to take all of their annual leave before the completion of their
current contract.

General staff may apply to accrue 5 or more days extra leave over a 12 month period, in return for a
commensurate salary reduction over that period. Approval of applications will be subject to the
operational requirements of the School/Section.

Long Service Leave
An entitlement to long service leave arises after the completion of 10 years continuous service with the
University including recognised prior service, with eligibility accruing at the rate of 6.5 working days
leave for each completed year of service.

Carer‟s Leave
Under the Australian Fair Pay and Conditions Standard, up to 10 days‟ leave per year is available to
care for a spouse or partner or immediate family member who is sick or injured.

Parental Leave
Up to 12 months parental leave can be accessed following 12 months qualifying service.

Applications for Leave
All leave must be applied for in advance (other than sick leave/carer‟s leave) on the appropriate form
and approved by the relevant Head of School/Section.

Leave Application forms are available from the HR website at the following address:
www.admin.utas.edu.au/hr/forms/forms.html

Further information about leave is available from the relevant HR Advisor or HR Officer whose contact
details are available at www.admin.utas.edu.au/hr/about_hr/staff_resp_level.html

Superannuation
Most University staff are members of UniSuper. There are three plans within UniSuper:

UniSuper Defined Benefit Division/Accumulation Super (2) Plan
The Defined Benefit Division and Accumulation Super (2) Plan are funded by University and employee
contributions, with the standard contribution rates currently 17 percent and 7 percent of salary
respectively. Contribution flexibility is available which provides staff with the opportunity to maintain or
permanently reduce their employee contribution to their UniSuper account.

Eligible staff will become members of the Defined Benefit Division and have 12 months to elect to
remain in the Defined Benefit Division or transfer to the Accumulation Super (2) Plan. The employee
contribution may be paid from pre-tax salary under salary sacrifice arrangements in accordance with
the relevant enterprise agreement.

UniSuper Accumulation Super (1) Plan
Staff who do not meet the eligibility requirements for membership of the Defined Benefit Division or the
alternative Accumulation Super (2) Plan normally become members of the Accumulation Super (1)
Plan which usually involves a contribution by the University at the Superannuation Guarantee rate,
currently 9% of salary.




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3% Salary Loading instead of APP
General staff, Academic staff and English Language Teachers who are members of the Defined
Benefit Division or the alternative Accumulation Super (2) Plan may elect to have the University‟s
superannuation contribution reduced from 17% to 14% and receive a 3% non-superannuable loading
instead. This option is available for periods up to 12 months at a time.

Voluntary Pre-tax Contributions
Voluntary pre-tax superannuation contributions can be made under salary sacrifice arrangements in
accordance with the relevant enterprise agreement.

Further Information
Further information may be obtained from the Superannuation Officer on extension 3156 or from the
HR website at the following address: www.admin.utas.edu.au/hr/super/super.html




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Other Important Information
Academic Dates for 2009
Summer, Spring and/or Winter Schools are offered by some faculties. Start and end dates may vary.
For details of unit offerings consult the Course & Unit Handbook.

SUMMER SCHOOL
Friday January 16             Summer School exam timetable released (Semester 3 2009)
Friday January 9              Semester 2 2008 deferred and supplementary results released
February 2 - 6                Summer School examination period (Semester 3 2009)
Wednesday February 18         Summer School results released (Semester 3 2009)

FIRST SEMESTER
Monday February 16 - 20       Orientation Week
Monday February 23            First Semester commences
Friday March 6                Semester 1 Fees due today
Monday March 23               First Semester HECS census date
Thursday April 9              Easter Break
Thursday April 16             First Semester classes resume
Friday May 8                  Semester 1 Examination timetable released
Friday May 29                 First Semester ends
Monday June 1 – 5             Study Period
Saturday June 6               First Semester Examinations commence
Tuesday June 23               First Semester Examinations end
Wednesday June 24             Semester Break commences
Wednesday July 8              First Semester Exam results released
Wednesday July 8              Semester 1 deferred and supplementary timetable released
Friday July 10                Semester Break ends
Wednesday July 15– 17         Supplementary and Deferred Ordinary examinations
Wednesday July 29             Supplementary and Deferred Ordinary results released


SECOND SEMESTER
Monday July 6 -10         Orientation Week
Monday July 13            Second Semester commences
Friday July 24            Semester 2 fees due today
Thursday August 10        Second Semester HECS census date
Monday August 31          Second Semester Mid-semester break commences
Monday September 7        Second Semester classes resume
Friday September 25       Semester 2 Examination timetable released
Friday October 16         Second Semester ends
Monday October 19 – 23    Study Period
Saturday October 24       Second Semester Examinations begin
Tuesday November 10       Second Semester Examinations end
Friday November 27        Semester 2 results released
                          Semester 2 Deferred and Supplementary Examination timetable
Friday November 27
                          released
Thursday December 10 – 17 Supplementary and Deferred Ordinary Examinations
Friday January 8 2010     Supplementary and Deferred Ordinary results released

Dates confirmed at time of printing. Up to date information is available at the following website:
http://www.utas.edu.au/keydates/2009dates.html




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Avoiding Conflicts of Interest
The University‟s commitment to equal opportunity requires that existing and potential conflicts must be
declared, and that action be taken where an actual conflict of interest is found to exist or where there
may be a perception that a conflict exists. These actions will be open, accountable and properly
documented while respecting the confidentiality of information disclosed.

A conflict of interest exists where there is a divergence between the individual interests of a person
and their professional obligation to the University such that an independent observer might reasonably
question whether the professional actions or decisions of that person are influenced by their own
interests.

At all times staff should be sensitive to the potential for conflicts of interest. Every effort must be made
to ensure that individual interests do not conflict, or appear to conflict, with the interests of the
University.

Frequently the person who knows most about a potential conflict of interest is the individual
concerned. Accordingly, that person has a responsibility to ensure, wherever possible, that no real or
perceivable conflict arises in the performance of their University duties. If an individual is aware of an
interest that might reasonably be seen to conflict with their duties to the University, they have an
obligation to disclose that conflict.

Notification of an actual or potential conflict of interest should be made to a person with responsibility
for the issue or area, such as the relevant committee chair, project leader, supervisor, Head of School
or Section, Dean or Head of Division, or the Vice-Chancellor.

The policy on Avoiding Conflicts of Interest is available from the UTAS website at:
www.utas.edu.au/policy/docs/polcon.rtf.

Driving Authorised Vehicles Policy
This policy outlines all relevant issues relating to the use of vehicles for authorised University
activities. This includes the use of any vehicle supplied by the University from the car pool, those
provided as part of a salary package, vehicles hired from an external agency or a private vehicle
authorised for use for official University business.

The policy applies to any staff member, student or visitor approved to drive an authorised vehicle. All
persons required to drive vehicles for University business should read and understand this policy
which is available from the HR website at the following address:
www.admin.utas.edu.au/hr/ohs/pol_proc/driving.pdf

Persons required to drive a vehicle on long or regular trips must complete a Driver Medical Disclosure
Form which is included as Appendix 2 in the policy.

Emergency Numbers
Hobart                   Extension 7600
Launceston & Burnie      Extension 3336
Clinical School, Hobart - Covered by the Royal Hobart Hospital emergency procedures
http://www.utas.edu.au/ams/emergency_management/index.html

Emergency Procedures
Emergencies in the workplace can take many forms: fire, medical, bomb threat, explosion, assault,
armed hold-up, chemical spills or loss of essential services to name just a few. It is important to
familiarise yourself with School/Section emergency procedures and remember to always contact the
University's emergency number. Not all University telephones have external dialing facilities, so it is
imperative that staff members phone the emergency number as soon as practicable. Security
personnel will contact the relevant Emergency Services and will also implement emergency
management procedures for the University.




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Employee Web Kiosk
The Employee Web Kiosk is a product developed by Talent 2, the same company which supplies the
University's Human Resource Management System (HRMS). It allows staff to view and print, via the
web, their payslips and payment summary information, view and update personal information such as
addresses and emergency contact information, and view leave and various occupancy details.

The link to the Employee Web Kiosk is available on the Human Resources website at :
http://www.admin.utas.edu.au/hr/index.html

The entry page to the Kiosk provides access to a User Guide, general information about the Kiosk and
who to contact should you experience problems.

Access to the Kiosk is by a user ID and password. You will be notified of these details by
e-mail (details regarding e-mail accounts are available on page 11 of the Staff Induction Booklet)
shortly after you commence your employment.

You will be required to change your password the first time you log in to the Kiosk. Please refer to the
Web Kiosk homepage for guidelines relating to the composition of passwords. There is also a
password reminder facility that you should set up during your initial password change.

Should you not receive an e-mail within three days of the commencement of your employment, please
e-mail kiosk.query@utas.edu.au to activate your account. Your account details will then be sent to
you by e-mail.

Equity and Diversity
Equity and Diversity are integral to the University of Tasmania‟s mission and strategic plan.

The University is committed to fairness for all and the removal of barriers to fairness as a guiding
principle for the treatment of staff. A workplace that emphasises the worth of the individual, that values
tolerance, diversity and flexibility and selects on merit, benefits everyone.

The University is committed to a policy of equal opportunity in employment and affirmative action. A
copy of the Equal Employment Opportunity (EEO) policy can be found on the HR website at the
following address: www.admin.utas.edu.au/hr/eeo/eeo.html

The University has combined a number of student and staff equity plans into a single cohesive Equity
Plan, titled Building an Inclusive Community, reflecting an on-going commitment by the University to
creating a working, teaching and learning environment of the highest quality. It also promotes, in a
practical way, the notion of inclusive community as a multi-faceted concept that underpins many of the
principles associated with equity and equal opportunity. Further information on the University‟s Equity
Plan is available at the following address: http://www.admin.utas.edu.au/hr/eeo/equity_plan.html

The University also provides a variety of face-to-face and on-line equity and diversity training for staff.
Newly commencing staff are required to complete Module 1 of the University‟s EO Online equal
opportunity training program within three months of commencing employment. Staff with supervisory
or management responsibilities are also required to complete Module 2 of the Program. More
information about EO Online is available at the following address: www.utas.edu.au/eo_online

Staff with special needs who require equipment or other changes to undertake their job requirements
should discuss this matter with their Head of Budget Centre. Further advice can be obtained by
contacting your Employment Advisor or the Strategic HR Unit on extension 2704.

Further information on EEO for people with special needs can be obtained from the HR website at the
following address: www.admin.utas.edu.au/hr/eeo/disability.html

A checklist for accessing available services can also be obtained at the above website address.




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International Students
Staff members who deal with international students in the course of their employment need to be
aware of UTAS‟ obligations under State and Federal Legislation, particularly the Education Services
for Overseas Students Act 2000 (ESOS) and the National Code.

International Services is responsible for monitoring UTAS‟ compliance with the Education Services for
Overseas Students (ESOS) Act 2000 and for reporting breaches of student visa conditions to the
Department of Immigration and Citizenship (DIAC).

Your responsibilities as a staff member may include but are not limited to:

    1. Ensuring that the course the student enrolls in is the course offered to the student
    2. Being mindful that the University has a statutory obligation to maintain overseas student‟s
        records and these records must consist of each accepted student's current residential
        address, as supplied by the student, and any other details prescribed by the regulations.
    3. Ensuring that International Students will complete their course on time. Students may enroll
        than less than 3 units per semester but must ensure that they will make up the units in any
        study period (compulsory or non-compulsory).
    4. Being aware that an overseas student must not be allowed to repeat a unit more than once in
        the final study period.
    5. When offering any „activities that attracts remuneration‟ ensuring that the International student
        has applied for a visa with permission to work. This will include any positions offered by the
        University as an employer and may include courses which involves industrial placements.
    6. If you are aware that the performance and/or enrolment of a student is less than satisfactory,
        referring the student to the relevant Student Support Services such as our overseas Student
        Advisors at the International Services Office for further action.
    7. Informing the Compliance Officer if an international Student intends a change of education
        provider. This will include temporary cross-institutional studies on a full-time basis.
    8. Advising students who wish to change to another degree, that they must contact the
        International Office to be issued a new offer and an electronic Confirmation of Enrolment
        (eCOE) used by a student to obtain a visa.
    9. Being mindful that UTAS has statutory time limits in which to report a student‟s breach of visa
        condition to DIAC.
    10. More importantly, being mindful of International Services‟ policy to refer all visa related
        questions to DIAC and when the circumstances shall arise to ensure that the student
        understands that they should only take visa related advice from DIAC, in writing if they can.
        You may refer them to our office for assistance in terms of what sort of questions should be
        asked, or help to interpret DIAC‟s advice after one has been given.

International Services is also responsible for the provision of support services to overseas students,
including counseling to promote successful adjustment to life and study at the University, and to assist
students to resolve problems which could impede successful completion of their study programs.

If you have any questions or queries relating to any of the above, please refer them to the Compliance
Officer at 6226 2706.

Occupational Health and Safety
The University is committed to continuously improving the management and standards of occupational
health and safety (OH&S) within the University. The University strives to protect the health and safety
of its staff, students, contractors and visitors.

OH&S is a Unit of Human Resources. Staff should review the OH&S website regularly at:
www.admin.utas.edu.au/hr/ohs/ohs.html

OH&S Responsibilities
OH&S is both an individual and a shared responsibility. Every University staff member, student,
contractor or visitor is responsible for ensuring that work/activities are undertaken in a safe manner
and in accordance with current safety procedures, standards and legislative requirements.




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Responsible Officers
Deans, Heads of Divisions, Heads of Schools and Sections have been designated as Responsible
Officers under the Workplace Health and Safety Act 1995.

They are responsible for:
    Ensuring the University meets its responsibilities under Section 9 of the Workplace Health and
       Safety Act 1995 and the Workplace Health and Safety Regulations 1998.
    Ensuring effective resourcing and implementation of the University‟s OH&S policies and
       procedures.
    Providing the leadership necessary to raise an organisation-wide safety culture.
    Ensuring that within their workplace there is appropriate planning, development,
       implementation and monitoring of OH&S programs specific to the needs of the area.

Accountable Persons
An individual, who assumes responsibility for the health or welfare of any other person in a workplace
by providing instruction, direction, assistance, advice or service, is deemed an accountable person in
accordance with the Workplace Health and Safety Regulations 1998. All management and supervisory
staff (which include those with responsibility for students) are therefore deemed to be "accountable
persons" and have responsibility for:
      Ensuring that the requirements for accountable persons as outlined in the Workplace Health &
        Safety Regulations 1998 are met.
      Ensuring that adequate consultation, information, instruction and training are provided to staff
        and students under their control.
      Providing supervision appropriate to the level of risk that the task or job entails.
      Managing contractors and supervising authorised visitors to the University in a systematic and
        safe manner.

Staff Members
Staff are responsible for co-operating with instructions, supporting and promoting occupational health
and safety within University workplaces and whilst engaged in University activities. They must act and
encourage others to act in a healthy and safe manner and must also report any unsafe conditions or
acts that come to their attention.

In addition they should:
     Ensure their own safety;
     Avoid any action which may adversely affect the health and safety of any other person;
     Comply with instructions;
     Use protective clothing or equipment (if required);
     Not misuse or damage equipment.

Further information about OH&S can be obtained from the HR website at the following address:
www.admin.utas.edu.au/hr/ohs/ohs.html

Resolving Health and Safety Issues
If you observe a hazard or an unsafe practice and are unable to remedy it yourself, the procedure
outlined below should be followed:
Step 1 Raise the issue with your supervisor and/or elected Employee Safety Representative.
Step 2 When control measures fail or are inadequate to meet a situation, refer any matters of concern
        to the OH&S Unit.

www.admin.utas.edu.au/hr/ohs/pol_proc/ohs_issue_resolution.pdf

Accident Reporting
Report accidents to your supervisor and complete the Accident and Incident Report Form. Contact the
Occupational Health and Safety Unit if you require assistance in completing the form.
www.admin.utas.edu.au/hr/ohs/ohs.html

First Aid




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You should become aware of where the first aid box nearest to you is located and who is in charge of
the contents (ask your supervisor). For serious injuries phone the following campus emergency
numbers, extension 7600 for Hobart and 3336 for Launceston and Burnie. First aid emergencies at the
Clinical School, Hobart are covered by the Royal Hobart Hospital emergency procedures.
www.admin.utas.edu.au/hr/ohs/pol_proc/firstaid.pdf

AMC has additional OH&S procedures. Training will be provided by AMC upon commencement of
employment.

Payslip
Payslip information for all new employees with access to the Employee Web Kiosk is via the Kiosk
only – printed payslips are not provided. Should you not have access to the Kiosk and therefore are
unable to access your payslip, please contact the Senior Payroll Officer, on extension 3582 to make
alternate arrangements.

Positions Vacant
Information about vacancies is available from your Human Resources Advisor or from the following
website address: http://jobs.admin.utas.edu.au/positions/

Performance Management
The aim of Performance Management is to enhance the way we work. It is a formal and informal
development process which provides recognition and development for each staff member. It is linked
to staff development and career development, and enables positive recognition and supportive
feedback. The Performance Management System is designed to:

         identify priorities for the year ahead
         develop and enhance performance consistent with the University‟s Strategic Plan and lower-
          level strategic plans
         provide recognition, feedback and support for staff
         identify training and development needs and opportunities

Further information about Performance Management, including the forms and practical assistance with
the process can be obtained from the HR website at the following address:
www.admin.utas.edu.au/hr/staff/perf_mgmt/perf_mgmt.html


Records Management
The University, as a State authority under the Archives Act 1983, is required to manage its records as
required by that Act. The Act stipulates, “agencies must not dispose of records of any type or format
(including electronic records, microfilm, sound recordings etc) without the written approval of the State
Archivist. Disposal of records involves their destruction, their removal from custody of their creating
Agency, or their transfer to the Archives Office.”

In practice, each employee of the University is responsible for ensuring that information that they
create or receive in regards to University business is captured and managed in accordance with
University Records Management Policy and Procedures.

Further information regarding University Records Management can be obtained from the Records
Management Unit‟s website at the following address: www.utas.edu.au/governance_legal/rmu/html

Recruitment and Selection
Appointments at the University are made on the principle of merit. General guidelines for recruitment
and selection are as follows:

         The recruitment and selection process is jointly managed by the Faculty/School,
          Division/Section and Human Resources.




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       All appointments are coordinated by Human Resources, however the school or section
        concerned is responsible for providing the draft Position Description and Selection Criteria,
        advertisement, and a "Request to Advertise" or "Request to Appoint" form.
       All interviews for advertised positions are conducted by a selection committee.
       All offers of appointment are made through Human Resources.

The responsibilities of managers for the recruitment and selection of staff can be summarised as
follows:

       Dean of Faculty/Head of Division approve relevant requests to advertise or appoint before
        they are submitted to Human Resources.
       Head of Faculty/School, Division/Section finalise membership of selection committee
        observing gender balance and equitable representation consistent with the policies of the
        University.

New managers should be briefed in the recruitment and selection policy and procedures accessible on
the HR website.

Further information on the recruitment and selection process at the University can be found on the HR
website at the following address: www.admin.utas.edu.au/hr/recruitment/recruitment.html

Smoke-Free Area Policy
The University prohibits smoking in all smoke-free areas. The definition of a smoke-free area is wide
ranging and includes all University premises, workplaces and authorized vehicles. For example,
smoking is not permitted within 10 metres of any window, entrance to or exit from any University
building or air intake for ventilation equipment on or in a University building.

The Smoke-Free Area Policy is available from the HR website at the following address:
www.admin.utas.edu.au/hr/ohs/pol_proc/smoke_free.pdf

Staff Development
One of the University‟s key priorities is to strengthen and increase participation in organisational
professional development programs that support a high-performance culture.

Staff may apply to their Head of Budget Centre for approval to attend a staff development activity such
as a conference, course or study program, outlining the advantages expected to accrue to both the
University and the staff member from attendance.

In considering applications, the Head of Budget Centre will seek to provide each staff member with
some staff development opportunity each year, consistent with:

       employee performance
       funds availability
       measurable benefit to the individual and the University
       cost effectiveness
       equity

Where approval is given to attend, or where a staff member is required by the Head of Budget Centre
to attend a staff development activity, the University will cover:
      all reasonable travel costs, insurances and conference fees
      the appropriate travel allowance
      any other necessarily associated out of pocket expenses, including reasonable telephone and
         laundry/dry cleaning expenses

Some staff development activities are funded centrally. These activities can be found on the Staff
Development & Training web-site. The address is: http://www.utas.edu.au/staffdev/




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Details about staff development opportunities relating to teaching and learning outcomes are available
from the Teaching and Learning Development page at the following address:
http://www.utas.edu.au/staffdev/tl/index.htm

The University also supports programs for women in leadership. Information on these programs is
available from the Leadership and Management page at the following address:
http://www.utas.edu.au/staffdev/leadership/women_leadership.htm

Staff may also apply for Student Contribution Support for UTAS award units in 2009. Support is
offered for up to two 12.5% units of study or a 25% unit in a semester over the full calendar year.
Please check the SD&T website under „Staff Development Initiative‟ for the guidelines and further
information.

Statutory Holidays for Tasmania
The 2009 Statewide and local holidays listing is available on the web at
http://www.admin.utas.edu.au/hr/manual/2009ph.pdf. Please contact your Employment Advisor if you
have any questions about holiday entitlements.

The University’s Website
Most University Schools and Sections maintain websites to make available a range of information of
need and interest to students and staff. New staff members should become familiar with sites relevant
to their needs and bookmark these for ready reference.

On-line tours of the University website are available in the staff induction program under week one.
Visit http://www.staffinduction.utas.edu.au/ or go directly to
www.staffinduction.utas.edu.au/website.htm

Other Services
Library
The University of Tasmania Library is the centre for the University‟s access to and assistance with
information resources, and for leadership in information literacy. There are six libraries in Hobart and
two in Launceston with an Information Resources Area at the Cradle Coast Campus in Burnie.

Further information about the Library and its services can be found on the Library website at the
following address: www.utas.edu.au/library/

Location of Library service points

Australian Maritime College (AMC) Library
Located in the Connell Building at the AMC, the Australian Maritime College Library is a unique
resource, housing one of the nation‟s most valuable maritime collections. Integrated with the UTAS
Library from 2008, the Library is now available for use by all UTAS staff and students.
Telephone: (03) 6335 4773 or 86 4773 (for internal calls)
Email: library@amc.edu.au

Art (Carington Smith) Library
Located on the first floor of the Centre for the Arts in Hunter Street, on the Hobart waterfront, the
library holds resources to support the teaching and research of the Tasmanian School of Art at Hobart.
Telephone: (03) 6226 4376
Email: Art.Reference@utas.edu.au

Clinical (Albert G Baikie) Library
Located on the ground floor of the Clinical School of the University at 43 Collins Street Hobart, the
library supports the teaching and research of the School of Nursing in Hobart, the Clinical School‟s
staff and students, the Menzies Centre and the requirements of the professional staff of the Royal
Hobart Hospital.



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Telephone: (03) 6226 4813
Email: Clin.Reference@utas.edu.au

Launceston Campus Library
Located near the Sir Raymond Ferrall Centre, the Library supports teaching and research at the
Launceston campus and the Academy of the Arts at Inveresk, the Tasmania Institute of Agricultural
Research at Mt. Pleasant and the Anne O‟Byrne Centre at the Launceston General Hospital.
Telephone: Loan enquiries (03) 6324 3276
Reference enquiries (03) 6324 3299
Email: Ltn.Reference@utas.edu.au

Law Library
Located at the lower end of the Sandy Bay campus in the Law Building, the library supports the
teaching and research of the Law School‟s staff and students, as well as other University schools‟
teaching courses with a legal component.
Telephone: (03) 6226 2063
Email: Law.Reference@utas.edu.au

Morris Miller Library
Located on the Sandy Bay Campus between the Administration and Chemistry buildings, Morris Miller
is the largest library on the campus and is the Arts, Business and Education library.

The Morris Miller Library also houses Library Administration, the Library‟s Resources and Access and
Copyright and Digital Assets (CADA) Units, as well as the Document Delivery service for the Hobart
libraries. The Library of the Royal Society of Tasmania is also located in the Morris Miller Library.
Telephone: Loan enquiries (03) 6226 2229
Reference enquiries (03) 6226 2225
Email: MML.Reference@utas.edu.au

Music Library
Situated on the 5th Floor of the Conservatorium of Music Building, 5–7 Sandy Bay Road Hobart, the
Library supports the teaching and research of the Conservatorium of Music. The Library resources
include books, serials, sound recordings, videos, kits and print music. Audio equipment includes
compact disc players, cassette decks, record turntables, tuners, reel-to-reel players and headphones.
Telephone: (03) 6226 7325
Email: Art.Reference@utas.edu.au

Cradle Coast Campus
The Information Resources Area provides access to a range of library services at the Cradle Coast
Campus in Burnie. 24-hour access to the Centre is available to University staff and students. Library
services support the teaching and research needs of staff and students in the North-West region,
Tasmanian Institute of Agricultural Research and the Institute for Regional Development.
Telephone: Cradle Coast Campus (03) 6430 4949
Flexible Library Services (03) 6324 3534
Email: ccc.reference@utas.edu.au
        flexible@utas.edu.au

Science Library
Located on the ground floor of the Centenary Building on the Sandy Bay campus. The library supports
the teaching and research of the Faculty of Science and Engineering in Hobart, as well as the Special
Research Centre for Ore Deposit Research; the Institute of Antarctic and Southern Ocean Studies; the
Cooperative Research Centre for Antarctic Climate and Ecosystems; the Tasmanian Aquaculture and
Fisheries Institute and the Tasmanian Institute of Agricultural Research.
Telephone: (03) 6226 2441
Email: Science.Reference@utas.edu.au\




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Media
All media enquires are handled through the UTAS Media Office. The Media Office issues all University
media releases and publishes UniTAS, the University's monthly newsletter.

UTAS has an abundance of good stories to tell the local, national and international media. The Media
Office operates in a proactive manner to present positive stories to the media about the University, its
researchers, other staff and students.

In order to manage the University media profile effectively, communication with the media –local,
national or international in print or electronic - is always coordinated through the Media Office.

The University‟s Media Policy can be found at:
www.utas.edu.au/universitycouncil/policyframework/policies/corp10.1.pdf

Please also bookmark the Media Office              advice   to   staff   website   for   future   reference
www.utas.edu.au/events/staff_advice.html


The AMC marketing office handles media, marketing, branding and public relations for the AMC.

Address:
AMC Marketing
Central Administration
Locked Bag 1399
Launceston TAS 7250

UTAS Publications
UniTAS is the newsletter of the University of Tasmania. It is published 10 times a year (Feb –Dec) by
the Media Office and is an important publication for UTAS for its staff as well as government
organisations, business and community. Copies are also circulated to the media.
The Media Office welcomes contact from researchers and staff in general about potential story ideas.
The inclusion of stories is the decision of the Editor. The Editor also reserves the right to edit copy or
hold-over material to future issues and is under no obligation to publish contributed copy.

Letters to the Editor on issues of general University interest are invited. They should be brief and
signed.

Small classified advertisements from staff and students are accepted free of charge. Display ads can
be purchased.

Address:
Media Office
University of Tasmania
Private Bag 95
HOBART TAS 7001

Phone 6226 2124 or 2691
6324 3218 (Launceston)
Fax     6226 2018
Email: Media.Office@utas.edu.au

Electronic editions of UniTAS in pdf format can be accessed at the following address:
http://www.utas.edu.au/events/unitas.html




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Appendix 1 - Supervisor’s and Manager’s Checklist for new staff
                                                              hours of work, leave applications and
BEFORE THE NEW STAFF MEMBER                                    procedure for reporting absences
COMMENCES:
    Arrange a work station or office, phone            Occupational Health and Safety (OH&S) -
     and     extension,    computer      and            outline the following:
     computer access                                          that OH&S information including all
    Arrange for stationery and other office                     University     OH&S      Policies     and
     supplies                                                    Procedures with which they must
    Inform other staff that a new staff                         comply, are available via the Human
     member will be commencing                                   Resources       website.          Provide
    Arrange for the addition of the staff                       School/Section OH&S procedures to
     member's name to the staff directory,                       staff member.
     door of the office, Faculty/School,                      the        staff    members'         OH&S
     Division/Section website                                    responsibilities and identify safety
    Ensure that Human Resources has                             issues/hazards which they may
     provided an Induction Folder for                            encounter
     presentation to the new staff member                     safe operating procedures
                                                              requirements for personal protective
ON THE FIRST DAY:                                                and/or monitoring equipment - use,
    Be there to greet the new staff                             storage and maintenance
      member when they arrive                                 procedures for resolving OH&S issues
    Introduce them to colleagues in the                         and reporting hazards/incidents
      Faculty/School, Division/Section                        School/Section Responsible Officer,
    Explain the organisational structure                        accountable person, employee safety
      and objectives within the work unit                        representative and first aid officer.
    Issue office keys                                        Emergency procedures; plans and
    Provide staff member with Induction                         exits.
      Folder and assist them to complete                Maintain contact with the new staff member
      administrative arrangements for pay,              during the day.
      taxation etc
    Arrange for staff member to contact                DURING THE FIRST WEEK
      their Employment Advisor.                         ALL STAFF:
    Arrange for issue of Staff ID card                    discuss the Position Description and
    Check whether the staff member                           major tasks/roles and responsibilities
      requires any assistance (e.g. special                outline performance expectations and
      computer equipment or software)                         the performance management process
                                                           explain major policies and procedures
Take the new staff member on an orientation                   (eg    OH&S,      Equal    Opportunity,
walk and show the location of:                                Harassment & Discrimination, Equity
     work stations and areas, photocopying                   Plan, Avoiding Conflicts of Interest,
       and facsimile facilities and other                     University website)
       equipment                                           ensure staff member completes Driver
     staff rooms, toilets, emergency exits,                  Medical Disclosure Form prior to travel
       security                                               where long trips or regular driving is
     cafeteria, bank, staff club, book store,                undertaken. Forms are held by the
       car parks (where applicable)                           School/Section or referred to OH&S
                                                              where appropriate.
Introduce the new staff member to the                      explain emergency procedures for
workplace and explain:                                        evacuation, accident, ambulance and
      the phone system and online Internal                   the location of fire extinguishers and
        Telephone Directory facility                          emergency exits
      the internal/external mail systems                  explain the compulsory EO-Online
      location and ordering of stationery                    training course
        supplies                                           explain the UTAS induction program,
      the computer system (request login                     introduce On-line Induction program
        from ITS if applicable) and connection                and the face-to-face Orientation
        to e-mail                                             program and book staff member in.



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       outline University staff development                   outline University staff development
        options    eg      Leadership    and                    and training courses available
        Management Programs
                                                        DURING THE FIRST MONTH
Maintain regular contact with the new staff             ALL STAFF:
member during the first week. Towards the                  review progress with the new staff
end of the week review their progress.                        member and provide feedback
                                                           ensure the new staff member is aware
FOR ACADEMIC STAFF - Cover aspects of                         of staff support services – Employment
the job with the new staff member                             Services Unit, Equity and Diversity,
    discuss         teaching     duties     and              OH&S, Staff Development
        expectations                                       ensure the new staff member is aware
    discuss         research     duties     and              of student support services –
        expectations,      opportunities     and              counselling, housing, health services,
        funding for research                                  overseas student support, learning
    explain student evaluation of teaching                   skills
        and learning                                       explore staff development and training
    discuss work unit meetings &                             needs and opportunities available
        committees                                         ensure that the staff member is able to
    explain semester dates, examinations                     access key on-line information (e.g.
    explain class/course allocation and                      UTAS calendar, staff homepage)
        room booking procedures                            meet with the staff member to conduct
    explain course policies and procedures                   a Performance Management Planning
    explain University student policies                      Session where performance objectives
    explain use of any manuals and                           are set for the PM cycle
        documentation                                      where        appropriate,    meet     with
    outline           resources        available             academic staff member to determine
        (computers, laboratory, secretarial,                  probation objectives
        etc) Staff development and training                ensure the new staff member has
    determine requirement to undertake                       accessed the On-line Induction
        the University‟s introductory teaching                Program
        course (TAUT)                                      ensure the new staff member is aware
    explain eligibility for Study Leave                      of the compulsory EO-Online training
    Other _____________________                              program
                                                           find the next Central          Orientation
FOR GENERAL STAFF - Cover aspects of the                      Program on the Staff Development
job with the new staff member                                 website and encourage the new staff
    outline work flows and deadlines                         member to book in
    discuss Faculty/School, Division /                    Other______________________
         Section meetings
    discuss           probationary    period
         requirements - identify to whom
         appointee will be responsible to for
         probation reports
    explain documentation and filing
         procedures (central filing system,
         records management)
    explain petty cash systems, travel and
         vehicle requisitions
    Other _______________________

On-the-job supervision
   assign tasks and explain what is
        required
   demonstrate tasks and observe the
        new staff member doing the task
   provide feedback
   explain use of equipment
   Staff development and training




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Appendix 2 - HR Contact Information
DIRECTOR’S OFFICE                                       Natalie Neilson                       7503
Stuart Andrews                           2704           Workplace Relations Officer
Director
                                                        Edmay Jackson                        2454
Leanne Groombridge                       2010           Coordinator Mentoring Program for women
Deputy Director
                                                        Rodney Teague                          7509
Sandra Fisher                                           Manager, Biological Safety and Risk
Administrative Support                   2704           Mobile                         0419 267 509


EMPLOYMENT SERVICES                                     HR SYSTEMS & ADMINISTRATION
Sue Rice                                 2793           John Horder                          3017
Manager, Employment Services                            Manager, HR Systems & Administration

James Wilcox                             3049           Kelly Richardson                      3019
HR Administration Manager                               HRMS Application Manager

Sandra Lyons                             3156           Ian Sather                            3020
Superannuation Officer                                  HRMS Application Officer

Angela Booth                             3021           Carolyn Stagg                         3417
Employment Advisor for Group A                          HRMS Application Officer

Tania Braslin                            2035           Anne Davis                            3985
Employment Advisor for Group B                          HR Project Officer

Nicki Brown                              2434           LEADERSHIP PROGRAMS
Employment Advisor for Group C                          Jill Currey                           1838
                                                        Manager
Cass Sutton                              3198
Employment Advisor for Group D                          Sandra Fisher
                                                        Administrative Support                2704
Melissa Burr / Christene Sytsma          3309
Employment Advisor for Group E
                                                        MAILING ADDRESS
Marian Walkem                            3190           Hobart
Employment Advisor for Group F                          Human Resources
                                                        University of Tasmania
                                                        Private Bag 46
STRATEGIC HR                                            HOBART TAS 7001
Leanne Groombridge                       2010
Deputy Director                                         Launceston
                                                        Human Resources
Kellie Peart                            2024            University of Tasmania
Manager, Strategic HR, Equity & Diversity               Locked Bag 1346
                                                        LAUNCESTON TAS 7250
Pip Rose                                 3275
Senior Workplace Relations Officer                      Strategic HR - Hobart
                                                        Private Bag 102
Rose Bullough                            7294           HOBART TAS 7001
Workplace Relations Officer
                                                        Strategic HR – Launceston
                                                        Locked Bag 1309
                                                        LAUNCESTON TAS 7250



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FAX NUMBERS
Director‟s Office                        2751
Main Hobart Office                       2751
Main Launceston Office                   3437
Strategic HR Hobart                      7536
Strategic HR Launceston                  3986

Prefix for Hobart numbers (03) 6226
Prefix for Launceston numbers (03) 6324



Employment Advisor                                Budget Centre

                                  Australian Innovation Research Centre
                                  Centre for Advancement of Learning and Teaching
                                  Central Science Laboratory
                                  Cradle Coast Campus
                                  Cultural Activities
                                  DVC (Academic) & Provost Division
                                  Faculty of Business - Faculty Office
                                  Faculty of Law
    Angela Booth
                                  IT Resources
     (ext 3021)
                                  Office of Research Services
                                  PRUE
       Group A
                                  PVC (Research) Division
                                  PVC (Teaching & Learning) Division
                                  School of Accounting and Corporate Governance
                                  School of Economics and Finance
                                  School of Management
                                  Student Services
                                  Vice-Chancellor's Division

                                  Conservatorium of Music
                                  English Language Centre
                                  Faculty of Arts - Faculty Office
                                  International Services
                                  Library
                                  Riawunna
    Tania Braslin                 School of Art (Hobart)
     (ext 2035)                   School of Asian Languages and Studies
                                  School of English, Journalism & European Languages
       Group B                    School of Government
                                  School of History and Classics
                                  School of Philosophy
                                  School of Sociology and Social Work
                                  School of Visual and Performing Arts
                                  Transnational Education

                                  Centre for Environment
     Nicki Brown                  Centre for Ore Deposit Research
      (ext 2434)                  Faculty of Education
                                  Faculty of Science, Engineering and Technology -
       Group C                     Faculty Office
                                  School of Architecture and Design



  Visit the staff induction website at: http://www.staffinduction.utas.edu.au/          35
                                School of Chemistry
                                School of Computing & Information Systems
                                School of Earth Sciences
                                School of Education
                                School of Engineering
                                School of Geography and Environmental Studies
                                School of Mathematics and Physics
                                School of Plant Science
                                School of Psychology
                                School of Zoology
                                TIRTLE

                                Asset Management Services
                                Department of Rural Health
                                Division of Finance and Administration
                                Faculty of Health Science - Faculty Office
                                Financial Services
   Cass Sutton
                                Governance & Legal
    (ext 3198)
                                Human Resources
                                North West Rural Clinical School
     Group D
                                School of Human Life Sciences
                                School of Medicine
                                School of Nursing and Midwifery
                                School of Pharmacy

                                Australian Maritime College
  Melissa Burr                  Antarctic Climate and Ecosystems CRC
   (ext 3309)
                                Centre for Marine Science
                                School of Agricultural Science
Christene Sytsma
    (ext 3309)                  School of Zoology
                                Tasmanian Institute of Agricultural Research
                                Tasmanian Aquaculture and Fisheries Institute
     Group E

                                Accommodation Services
                                Menzies Research Institute
 Marian Walkem                  Reprographics
   (ext 3190)                   Student and Academic Services
                                Student Centre
     Group F                    Sport and Recreation
                                Vehicle Fleet




Visit the staff induction website at: http://www.staffinduction.utas.edu.au/     36
  Appendix 3 - Common acronyms used at UTAS

  ACE-CRC         Antarctic Climate &                    IASOS            Institute of Antarctic &
                  Ecosystems Co-operative                                 Southern Ocean Studies
                  Research Centre
                                                         ITR              Information Technology
  AES             Aboriginal Employment                                   Resources
                  Strategy
                                                         MIRU             Management Information &
  AMC             Australian Maritime College                             Reporting Unit

  AMS             Asset Management Services              MRI              Menzies Research Institute

  ARC             Australian Research Council            NHMRC            National Health & Medical
                                                                          Research Council
  BCMS            Bank Card Management
                  System                                 PIRI             Planning – Implementation –
                                                                          Review – Improvement
  CALT            Centre for the Advancement
                  of Learning & Teaching                 PR&UE            Public Relations & University
                                                                          Extension Unit
  CCC             Cradle Coast Campus
                                                         R&D              Research and Development
  CODES           Centre for Ore Deposit
                  Research                               SLIMS            Student Lifecycle Information
                                                                          Management Services
  CRC             Co-operative Research
                  Centres                                SMT              Senior Management Team

  CSL             Central Science Laboratory             T&L              Teaching and Learning

  EBA             Enterprise Bargaining                  TAFI             Tasmanian Aquaculture &
                  Agreement                                               Fisheries Institute

  EDGE            Excellence, Distinctiveness,           TIAR             Tasmanian Institute of
                  Growth & Engagement                                     Agricultural Research

  EFTSU           Equivalent Full-Time Student           TILES            Tasmanian Institute of Law
                  Load                                                    Enforcement Studies

  ELC             English Language Centre                TUU              Tasmania University Union

  FMIS            Financial Management                   UBE              University Business
                  Information System                                      Enterprise

  FTE             Full-Time Equivalent                   USRS             Unified Student Record
                                                                          System
  HoS             Head of School
                                                         WARP             Web Access Research Portal
  HR              Human Resources




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