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									Trent University Alumni Association:
Performance Management Update




March 6, 2010
Alumni Council Organizational Structure

                                                        Executive Committee

                             Director, Alumni Affairs                      Council President                          Past President


                                  Tony Storey                              Adam Guzkowski                              Matt Griem




                             VP Campus & Internal                                                                                              Performance
Senate Representative                                                    VP Communications                        VP External Relations
                                   Affairs                                                                                                  Management Advisor


     Jess Grover                    Lee Hays                                Lenaee Dupuis                              Jovan Groen              Joshua Mills




  Campus & Internal            History & Heritage          Communications              Trent Magazine Editorial     Finance Services         External Relations
  Affairs Committee                Committee                 Committee                         Board                   Committee                Committee

     Lee Hays
                                                         Jovan Groen (Chair)
 TD Meloche Monex           Iain MacFarlane (Chair)                                     Donald Fraser (Interim)   Stephan Donald (Chair)        Jess Grover
                                                        Tony Storey (Ex officio)
   Student Intern


   Nominations &                                                                                                   Board of Governors
                                                         Alumni Councillors                                                                Student Representative
Recognition Committee                                                                                               Representatives

                            Alan Barber                        Iain MacFarlane                 Vacancy #1
     Kim Fielding                                                                                                     Dave Thomas
                            Amy Donald                         Tom Miller                      Vacancy #2                                     Jonathan Pinto
     Kylie Patrick                                                                                                    Murray Miskin
                            Stephan Donald                     Joshua Mills                    Vacancy #3
                            Kim Fielding                       Kylie Patrick


                              Alumni Affairs Office
                           Chapter Relations & Alumni
Director, Alumni Affairs                                 Recording Secretary
                              House Coordinator

                                                           Sylvia Hennessy
     Tony Storey                Kathleen Easson
                                                        (non-council member)

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Council Performance Dashboard
                                 Status of Strategic
        Status                                                   Accomplishments since last council meeting                              Planned activities
                                  Plan initiatives*

                                                                                         Overall

                               Completed: 5 (18%)              • Refer to Committee sections for a detailed list of    • Refer to Committee sections for a detailed list of
                                                                 accomplishments since the last council meeting          planned activities
                               In progress: 12 (43%)
                               Not started: 5 (18%)
                               Not applicable: 2 (7%)
                               TBD: 4 (14%)
                               Total: 28


                                                                              Campus & Internal Affairs

                               Completed: 0                    • In the process of developing a “Councilor Handbook    • Complete first draft of the “Councilor Handbook”
                               In progress: 3                  • Initiated the Alumni Recognition awards process for   • Complete the Alumni Recognition awards process for
                                                                 2010                                                    2010
                               Not started: 4
                                                                                                                       • A History & Heritage committee meeting will be taking
                               Not applicable: 0
                                                                                                                         place within 2 weeks
                               TBD: 4
                                                                                                                       • The organizing of a commoner event and creating a
                               Total: 11                                                                                 Commoner plaque are in progress


                                                                                   Communications

                               Completed: 0                    • Recently held a joint-committee meeting with the      • Review and update of the TUAA website
                                                                 External Relations committee
                               In progress: 1                                                                          • Post TUAA committee mandates online
                                                               • Developed and distributed a template for Council
                               Not started: 0                                                                          • Update and enhance the council member profiles on
                                                                 members to update their profiles on the Trent site
                                                                                                                         the website
                               Not applicable: 0
                                                               • Requested council members to submit sunshine
                                                                                                                       • Submit council member sunshine sketches for next
                               Total: 1                          sketches
                                                                                                                         issue of Trent Magazine
                                                                                                                       • Setup meeting to discuss redesigning Trent Magazine
                                                                                                                       • Identify potential alumni to sit on the Trent Magazine
                                                                                                                         editorial board




* This includes all short-term initiatives that have been ranked as a high or medium priority.
                                                                                                                                                                              3
Council Performance Dashboard (cont’d)
                                 Status of Strategic
        Status                                                   Accomplishments since last council meeting                                Planned activities
                                  Plan initiatives*

                                                                                  External Relations

                               Completed: 0                    • Recently held a joint-committee meeting with the        • Refer to the update under Communications
                                                                 Communications committee
                               In progress: 0
                               Not started: 0
                               Not applicable: 1
                               Total: 1




                                                                                     Alumni Office

                               Completed: 5                    • Developed an „intranet‟ for Councilors on the web,      • Update website with Councilor information, including
                                                                 which includes items such as meeting times and            contact email and biographies
                               In progress: 8
                                                                 agendas
                                                                                                                         • Ensure Councilors have the administrative tools to
                               Not started: 1
                                                               • Developed a Chapter handbook and made it available        effectively fulfill their roles (e.g., business cards,
                               Not applicable: 1                 online and hardcopy                                       access to email, etc.)
                               Total: 15                       • Sponsored a student-led event on campus                 • Develop a fully-staffed, semi-autonomous committee
                                                                                                                           for Chapters in Toronto, Ottawa, Oshawa/Durham and
                                                               • Held an event at homecoming specifically designed for
                                                                                                                           Peterborough.
                                                                 alumni and their families
                                                                                                                         • Continue to encourage alumni to participate in the
                                                                                                                           editorial board meetings
                                                                                                                         • Hold at least one networking event for alumni
                                                                                                                           professionals in Toronto, Ottawa and Peterborough
                                                                                                                         • Review and update the TUAA website
                                                                                                                         • Advertize all TUAA events and activities in Trent
                                                                                                                           Magazine and the website
                                                                                                                         • Post all committee mandates on the website




* This includes all short-term initiatives that have been ranked as a high or medium priority.
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