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					     AIAA NFFP TC Update
                     and
TAC Proposal on JPC / Conference Consolidation


             Presented to the NFFP TC
                 Marriott Marquis
                  San Diego, CA

                Bryan Palaszewski
            NASA Glenn Research Center
                    08-01-2011
                Introduction
•   Operational issues - Brice Cassenti
•   AIAA NFFP Short Course taught at NASA JSC
•   JPC locations.
•   JPC / conference consolidations.
•   Logo design.
•   Greg Meholic (10 minute summary).
•   Marc Millis (10 minute summary).
•   Chris Taylor (10 minute summary).
•   Jochem Hauser (10 minute summary).
•   Other business.
•   Dinner at 5:00 PM.
•   Adjourn.
        Best Paper Award                            Award Procedure
                                                •     Judges chosen from
                                                       – Awards subcommittee
    •    Procedure                                     – N&FFP TC
    •    Criteria                               •     No judge can have their paper under
                                                      consideration
                                                •     Chair submits session best paper
                                                •     Judges can add papers




         Awards Criteria                            AIAA Guidelines
•       Paper must be:
                                                                           Excellent   Good   Fair   Poor
         – presented in the scheduled slot                       Weights      5         3      1      0
                                             Technical Content     6          30        18     6      0
         – available at JPC                  Importance to Field   6          30        18     6      0

•       Each paper rated according to AIAA   Style & Clarity       4          20        12     4      0


        guidelines for publications
•       Each paper ranked
       2010 Best Paper Award
• No papers considered in 2011
  – Both 2010 sessions will be added to 2011
    sessions
• Judges
  – Need judges for the 2012 JPC
  – Recall judges cannot have a paper under
    consideration
           JPC 2011
Nuclear & Future Flight Sessions
Session                Title               Day   Time    Papers
          Advanced Propulsion and Power
NFF-1                                      Mon   Eve       4
             Systems for Exploration
NFF-2      Nuclear Thermal Propulsion I    Tue   Aft-1     3
NFF-3      Nuclear Thermal Propulsion II   Tue   Aft-2     3
NFF-5        Future Flight Propulsion      Wed   Morn      5
NFF-4           Fusion Propulsion          Wed    Aft      4
               2011 Paper Status
• Abstracts
   – Submitted – 16
   – Invited – 2
   – Panelists - 2
• Abstracts Transferred
   – Out – 0
   – In – 0
• Abstracts Rejected – 0
• Abstracted Accepted – 2
• Papers Withdrawn – 1
                                            N&FFP Sessions
           18


           16


           14


           12


           10
Sessions




            8


            6


            4


            2


            0
                2001   2002   2003   2004   2005   2006   2007   2008   2009   2010   2011
                                                   Year
                                            N&FFP Papers
         120




         100




          80
Papers




          60




          40




          20




           0
               2001   2002   2003   2004   2005   2006    2007   2008   2009   2010   2011
                                                   Year
       Chair Responsibilities
• Remind authors of deadlines
• Check AIAA web site for session
  information
• Make arrangements for a laptop at your
  session
• Please turn in Session Sheet
  – Attendance for room choice
  – Best paper nominations
AIAA NFFP Short Course Taught
        in May 2011
• Bryan Palaszewski taught the 2 day AIAA NFFP
  Professional Development Short Course at the NASA
  Johnson Space Center (JSC) in May 2011.
• 28 students in attendance.
• The course was well received with very high
  customer satisfaction.
• Bryan taught all aspect of the course, including a
  new section on solar electric propulsion.
  –   Overview of all advanced propulsion concepts
  –   Metallized gelled propulsion
  –   Atomic boron, carbon and hydrogen propulsion (HEDM)
  –   Nuclear thermal propulsion
  –   Solar electric propulsion
      AIAA JPC Locations
• 2012 - Atlanta, GA.
• 2013 - San Jose, CA.
• Contracts being signed, and sponsors
  either identified or nearly on board.
• JPC / conference consolidations may
  affect planning.
Update from the New Event Model
Tiger Team


AIAA TAC Exec Telecon
July 13, 2011
Discussion Outline

•   Transition Plan and Timeline
•   Resulting Proposed Baseline Conferences
•   Proposed Conference Mapping for Transition
•   Securing Committee Buy-In and Support
•   Phase-In Plan / Communication Strategy
•   JPC Transition Example Test Case
•   Closing Points and Open Action Items

                                                 13
Transition Plan and Timeline
•   Transition annual conferences fully into proposed baseline conferences by 2013
•   Transition less frequent conferences into proposed baseline conferences by 2014
   Remaining Specialty Conferences
        International – Conferences currently held outside the U.S. at every other meeting, or less , frequency will
         continue, with their U.S. meetings folded into the new event model (ex. Space Planes, ICES,
         Aeroacoustics).
        Vended - Events organized for government organizations, as requested, with AIAA acting as a partner
         rather than the contractor will continue as makes sense (ex. MDA, FAA)
•   No other AIAA specialty conferences beyond 2013
     •   Move fully into this approach with the change impacting all AIAA committees equally
     •   Committees may continue to support as many non-AIAA conferences as they wish, but TCs should be
         reminded that AIAA will continue to only fund meals for two TC meetings per year, and at least one of
         these should be held at an AIAA conference
     •   Encourage shifting any sessions they are organizing for these conferences to AIAA conference events
         instead, where it makes sense to do so
•   Workshops and Symposiums
     •   Committees may continue to organize workshops or symposiums at non-AIAA conferences within or
         outside of the U.S., so long as they understand full AIAA support will be unavailable beyond 2013.
     •   Careful coordination with local organizations will be critical in the success of these meetings          14
Resulting Proposed Baseline Conferences
•   “Aerospace Sciences and Technology” Conference (ASTC) – January Meeting
      •   Similar to the conference currently known as ASM
      •   Technology core with added R&D outlook and workforce issues
      •   ASTC 2013 – January 7-11, 2013, Grapevine, TX*
•   “Aviation 20XX” Conference – Late Spring / Early Summer Meeting
      •   Focused on the aviation domain
      •   Aviation 2013 – May 13-17, 2013, Boston, MA*
•   “Space 20XX” Conference – Late Summer / Early Fall Meeting
      •   Focused on the space domain
      •   Space 2013 – July 15-19, 2013, San Jose, CA*
      •   Considering leaving this meeting in Southern California due to strong ties to local sponsors (SMC, JPL)
          and the brand this has created for this conference
•   “Aerospace Defense Forum” (ADF) – Late Fall/ Winter Meeting
      •   U.S. Only with Restricted/Classified Sessions
         Combines StratTac, Missile Sciences, WSE, and adds in restricted sessions on guidance, propulsion,
          structures, and other disciplines
         Requires further investigation into locations capable of supporting a 500 person conference of this type


*Possible conference timing scenarios available through current contract opportunities                               15
Proposed Conference Mapping for Transition
                                     * Look closely at the
                                       proposed baseline
                                       conference and the year
                                       for transition for each of
                                       the conferences
                                       associated with your
                                       group, and identify any
                                       challenges with meeting
                                       this milestone




                                                           16
Securing Committee Buy-In and Support
•   Top concerns for small conference organizers will likely include:
     •    Loss of “small conference feel”
     •    Loss of choice of small conference location
•   Design networking opportunities to preserve the “small conference feel” in 2013
     •    Use a “village within a large metropolitan area” type approach to keep the new attendees from feeling lost or overwhelmed
     •    Assign areas within the large conference where the transitioning small conference sessions will all be located –
          “Neighborhoods / Villages”
     •    Locate small conference tracks together and spread coffee break refreshments to the different “neighborhoods” to allow
          them to still easily network together within the large conference
     •    Consider topic receptions and/or industry sponsored receptions focused on current small conference topic areas
•   Address the conference location concern head on with a “seat at the table”
     •    Immediately give reps from the joining small conferences a vote in planning for future conference locations
     •    Encourage movement of the conference through the different regions of the country to maximize opportunities for proximity
          to desired locations
•   Adapt the “neighborhoods / villages” approach as merge into the baseline conference tracks
     •    Bring together similar subject matter sessions with those sessions already transitioned
     •    Transition track planning for baseline conferences away from committee alignment to subject matter alignment with multiple
          committees working together on tracks for common subjects
•   Track and report progress
     •    Track transition metrics from 2011 - 2013 to show progress towards the new model
     •    Track baseline conference metrics 2013 – 2015 to reinforce the positive changes occurring as the result of the change
     •    Track growth metrics from 2015-2017 to show steady continued growth resulting from the new model implementation 17
Phase-In Plan / Communication Strategy
•   Phase One – Planning and Agreement (2011)
     •   Plan development and discussion of the coming transition – May – July 2011
     •   TAC leadership review and approval - August 2011
     •   Directors open discussions with their TCs via telecon to encourage early support – Aug – Dec 2011
     •   Final AIAA executive leadership level approval – no later than December 2011
•   Phase Two – Roll Out, Training, and Baseline Conference Planning (2012)
     •   Roll out and train committee Chairs at the January 2012 workshop
     •   Deploy Directors and their Deputies to as many committee meetings as possible to discuss the changes
         face-to-face with the membership, answer questions, and address concerns
     •   Plan to shift the locations for all annual conferences to the 2013 Baseline Conferences during all
         conference planning meetings
     •   Plan to shift the locations for all conferences meeting less frequently to the 2013 or 2014 Baseline
         Conferences during all conference planning meetings
•   Phase Three – Implement Baseline Conferences and Begin Conference Consolidation (2013)
     •   Implement phase two plans to shift all annual conferences to 2013 locations selected for the Baseline
         Conferences
     •   Begin to implement phase two plans to shift all less frequent conferences to the Baseline Conferences
•   Phase Four – Complete Conference Consolidation (2014)
     •   Complete final transitions with all conferences consolidated into the Baseline Conferences, except for the
         allowed for specialty conferences                                                                       18
JPC Transition Example Test Case
JPC 2011 Topic Areas
•   Advanced Propulsion Concepts for       •   In-Space Propulsion Technologies
    Future Flight                          •   Liquid Propulsion
•   Air Breathing Propulsion Integration   •   Nuclear & Future Flight Propulsion
•   Electric Propulsion                    •   Propellants & Combustion
•   Emerging Commercial Propulsion         •   Propulsion Education
•   Energetic Components & Systems         •   Public Policy
•   Gas Turbine Engines                    •   Solid Rockets
•   Ground Test                            •   Space and Earth to Orbit Vehicle
•   History                                    Systems
•   Hybrid Rockets                         •   System Concepts and Supporting
•   Hypersonic & High Speed Air-               Propulsion Technologies
    Breathing Propulsion Sessions

    Blue – Indicates Aviation Focused Areas
    Red – Indicates Space Focused Areas
    Green – Indicates both Aviation and Space Focus                             20
    Purple – Indicates Aerospace Sciences & Technology Focus
JPC 2011 Special Sessions
• Space and High Speed Systems        • Propulsion Technology and
  International Space Executive         Integration Challenges Panel
  Panel                               • Regulatory and Business Pull for
• Commercial Space Panel                Green Propulsion Panel
• High Speed Systems Panel            • Commercial Aviation and Space
• Military and Commercial Aircraft      Public Policy and Education
  Systems                             • Federal Test Infrastructure Panel
• Military Engine Industrial Design   • NSTC Panel (National Science
  Base after F-35 Development           and Technology Council)
  Panel




                                                                       21
Aerospace Sciences 2011 Topic Areas
•   Aeroacoustics                                  •   Homeland Security
•   Aerodynamic Measurement Technology             •   Intelligent Systems
•   Air Breathing Propulsion Systems Integration   •   Meshing, Visualization, and Computational
•   Aircraft Design                                    Environments
•   Applied Aerodynamics                           •   Multidisciplinary Design Optimization
•   Atmospheric and Space Environments             •   Plasmadynamics and Lasers
•   Atmospheric Flight Mechanics                   •   Propellants and Combustion
•   Computer Systems                               •   Sensor Systems Technology
•   Design Engineering                             •   Society and Aerospace Technology
•   Education                                      •   Software Systems
•   Energetic Components and Systems               •   Space Exploration and Colonization
•   Fluid Dynamics                                 •   Space Operations and Support
•   Gas Turbine Engines                            •   Systems Engineering
•   Ground Testing                                 •   Terrestrial Energy Applications of Aerospace
•   High Speed Airbreathing Propulsion                 Technology
•   History                                        •   Thermophysics



                                                                                                  22
Space 2011 Technical Session Tracks
•   Commercial Space                     •   Space Resources
•   National Security Space              •   Space Systems and Sensors
•   Robotic Technology and Space         •   Space Systems Engineering and
    Architecture                             Space Economics
•   Space and Earth Science              •   Space Transportation and Launch
•   Space Colonization and Space             Systems
    Tethers                              •   Success Legacy of the Space
•   Space Exploration                        Shuttle Program
•   Space History, Society, and Policy
•   Space Logistics
•   Space Operations




                                                                               23
“Space 2013” Topic Areas
(w/ Added JPC Topics and Special Sessions in Red)
•   Commercial Space                                 •   Space and Earth Science
        Emerging Commercial Propulsion              •   Space Colonization and Space Tethers
        Commercial Space Panel
                                                     •   Space Resources
•   National Security Space
                                                     •   Space Systems and Sensors
•   Robotic Technology and Space
    Architecture                                     •   Space Systems Engineering and Space
                                                         Economics
•   Space Exploration
                                                     •   Space Transportation and Launch
•   Space History, Society, and Policy                   Systems
        Space Public Policy
                                                             Space and Earth to Orbit Vehicle Systems
        Space History
                                                             Hybrid Rockets
        Space Propulsion Education
                                                             Solid Rockets
        Space Public Policy and Education Special
         Session                                     •   Space Ground Test
•   Space Logistics                                          Federal Space Test Infrastructure Panel

•   Space Operations                                 •   Hypersonic & High Speed Air-Breathing
        In-Space Propulsion Technologies                Propulsion
        Liquid Propulsion                                   Space and High Speed Systems International
                                                              Space Executive Panel
        Nuclear & Future Flight Propulsion
                                                             High Speed Systems Panel
        Electric Propulsion
                                                                                                         24
“Aviation 2013” Topics Transitioned from JPC
• Advanced Propulsion Concepts for Future Flight
     Regulatory and Business Pull for Green Propulsion Panel
• Air Breathing Propulsion Integration
     Propulsion Technology and Integration Challenges Panel
• Gas Turbine Engines
     Military and Commercial Aircraft Systems Special Session
     Military Engine Industrial Design Base after F-35 Development Panel
• Aviation Ground Test
     Federal Aviation Test Infrastructure Panel
• Aviation History
• Aircraft Engine Propulsion Education
• Aviation Public Policy
     Commercial Aviation Public Policy and Education Special Session


                                                                            25
“Aerospace Sciences & Technology 2013” Topic Areas
(w/ Added JPC Topics and Special Sessions in Purple)
•   Aeroacoustics                         •   Homeland Security
•   Aerodynamic Measurement Technology    •   Intelligent Systems
•   Air Breathing Propulsion Systems      •   Meshing, Visualization, and
    Integration                               Computational Environments
•   Aircraft Design                       •   Multidisciplinary Design Optimization
•   Applied Aerodynamics                  •   Plasmadynamics and Lasers
•   Atmospheric and Space Environments    •   Propellants and Combustion
                                                  Propellants & Combustion
•   Atmospheric Flight Mechanics
•   Computer Systems                      •   Sensor Systems Technology
•   Design Engineering                    •   Society and Aerospace Technology
                                                  NSTC Panel (National Science and Tech Council)
•   Education                             •   Software Systems
•   Energetic Components and Systems      •   Space Exploration and Colonization
        Energetic Components & Systems

•   Fluid Dynamics                        •   Space Operations and Support
•   Gas Turbine Engines                   •   Systems Engineering
                                                  System Concepts and Supporting Prop Technologies
•   Ground Testing                        •   Terrestrial Energy Applications of
•   High Speed Airbreathing Propulsion        Aerospace Technology                                  26
•   History                               •   Thermophysics
Closing Points and Open Action Items
• Closing Points:
    •   The time is now for change! - We are in agreement that a fundamental change is critical for
        the future of our institute events.
    •   This is a proposal developed through several discussions between the Tiger Team members
    •   We look forward to working with you to refine and improve this proposal into a plan we can all
        get behind and fully support in implementation
• Open Action Items:
    •   Directors - Perform a transition exercise, similar to the JPC example test case, for each of
        the conferences within your group to determine how your conferences will transition into the
        new model
    •   Directors – Look at the proposed year for transition on slide number five for each of the
        conferences within your group, and identify any challenges with meeting this milestone
    •   Directors – Consider options for networking events designed to preserve the “small
        conference feel” as the smaller meetings within your group make the transition
    •   Others?


                                                                                                   27
28
 JPC / Conference Consolidation
              (1/2)
• Recently, however, we’ve begun to see a leveling off of and, in
  some cases, significant declines in attendance at these events.
• Particularly in industry, many of our professionals can no
  longer attend 2-3 conferences a year, but must choose the one
  that is the most relevant.
• Securing corporate support for all but the largest of our events
  has become a constant struggle for both staff and our planning
  committees.
• All of these factors present us with an opportunity - an
  opportunity to consider fewer, much larger events that span
  from the traditional discipline-focused technologies across to
  the systems-level applications, in aviation, space, and
  fundamental R&D.
• A solid foundation to make this a reality exists in our current
  technology conferences. Bringing the technology components
  together under broad domains has the potential to create
  events that are much more valuable than the sum of their parts.
    JPC / Conference Consolidation
                 (2/2)
•   Some of this value will come by simply allowing the discipline-focused professionals to mingle in the
    same meetings with the systems-focused ones.
•   For example, the current model would have a professional working on the next-generation, air-breathing-
    propulsion concept in the same meeting with someone doing advanced work with rocket propulsion.
•   There may not be much professional overlap. The new model would allow the air-breathing-propulsion
    professional to be in a meeting with the people working on the design, structure, control, etc. of the
    aviation systems that are directly related to his or her work. This provides new synergistic opportunities.
•   As of today nothing has been decided. These are some of my initial thoughts from talking with numerous
    groups across the Institute.
•   The tiger team I chartered in May has met a few times to put some initial ideas together. I have been
    engaged with the team as they’ve been talking and we are keeping at the forefront the best interests of the
    entire Institute in mind.
•   I want to be clear that this initiative is not about saving money or forcing a particular community to give
    up their conference. We are looking to do what is best for the future of our association.
•   Change is never easy, and radical change can be downright painful. With that in mind I’m hopeful that all
    of us will refrain from conjecture around this topic when talking with our various TCs and PCs. I know
    that not everyone will agree with this potential direction but hopefully we can all be supportive and
    respectful of each other (both members and staff) as we continue to study the possibilities. I am
    committed to communicating with all of you and anyone who would like to listen as much as possible.
    Please do not hesitate to contact me (bhassan@sandia.gov), Tom Duerr (thomas.e.duerr@aero.org), or
    Peter Montgomery (Peter.Montgomery@arnold.af.mil) if you have any questions about any of this or
    would like to offer your assistance as we move forward.

Regards,

Basil Hassan
JPC / Conference Consolidation:
          Conclusion
• Unanimous polling of the AIAA
  Propulsion and Energy Group, July 31,
  2011:
   – Maintain the JPC as a major
     conference.
   – Don’t mess it up!
Nuclear and Future Flight Propulsion:
          Logo Suggestion
(please make alternative suggestions)
      NFFP TC Suggestions /
           Reporting
• Greg Meholic.
  – Nuclear JPC happenings.
• Marc Millis.
  – Tau Zero Foundation, etc.
• Chris Taylor.
  – Nuclear propulsion educational video,
    education via video, etc.
• Jochem Hauser.
  – Gravity modification update.
         Other Business
• Dinner at 5:00 PM.
• Adjourn.
• Have a marvelous conference.

				
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