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					Swiss Federal Supreme Court


Alfresco at the
Swiss Federal Supreme Court



Paris, November 15th, 2007
Daniel Brunner
(daniel.brunner@bger.admin.ch)
Agenda
●   The Swiss Federal Supreme Court (SFSC)
      –    Presentation
      –    The IT Strategy
      –    SFSC and Open Source
●   DMS Requirements
      –    DMS at the SFSC, POC
●   Why Alfresco
●   Archiweb – first custom Alfresco application
●   User Training
●   Future

November 2007          Alfresco at the Swiss Federal Supreme Court   Page 2
Swiss Federal Supreme Court
●    Two locations: Lausanne and Lucerne
      – About 350 desktop clients
      – 38 judges
      – About 140 clerks
●    In 2006 more than 6000 judgements in g/f/i
●    Production of about 200'000 pages/year
●    Additional 350 users since January 1st 2007
      – Federal Administrative Court



    StarOffice in use                                         since 2001
November 2007        Alfresco at the Swiss Federal Supreme Court       Page 3
IT Strategy
●   IT centralized in Lausanne, fast WAN to external
    sites (30-100 MBits)
●   Thin Clients
●   Only one operating system : Unix
●   Standards => Open Source
●   New software developments based on web
    architecture (J2EE)
●   Databases : PostgreSQL, Oracle
●   Strategic software
      –    Business administration software
      –    StarOffice
      –    Alfresco
November 2007             Alfresco at the Swiss Federal Supreme Court   Page 4
Starting out
●   Until now shared data have been managed
    via shared directories on the Unix file system
      –    Access rights under Unix are too restrictive (incl.
           access control lists)
      –    Full text search in documents is not possible
●   Specifications for a DMS were defined with
    the requirements for managing shared
    folders




November 2007             Alfresco at the Swiss Federal Supreme Court   Page 5
DMS : Technical requirements
●   Should run on Unix/Solaris
●   User authentication via LDAP
●   Full text search should support StarOffice, PDF and MS-
    Office document format
●   The import of data from the file system should be
    transparent for the user
●   Backup/restore from single files
●   Versioning
●   Clustering
●   Oracle as a database (if a DBMS is necessary)
●   Access to the data via Java API

November 2007         Alfresco at the Swiss Federal Supreme Court   Page 6
DMS : Functional requirements
●   Rule-based access rights
     – Only an administrator should be allowed to
       create/delete or rename folders
     – Administrator rights can be delegated to a power
       user
●   No limits of users in a specific group
●   Access via StarOffice of the documents should be
    transparent (Nautilus as file explorer)
●   More than 25'000 documents per folder
●   Search by the name, meta-data or the content
    of documents

November 2007        Alfresco at the Swiss Federal Supreme Court   Page 7
       DMS : POC (Proof Of Concept)
2003   ●   First POC with Oracle IFS/CMSDK
             –    Problems with I18N
             –    Backup/restore from single files
             –    Support of StarOffice 6.0 (saving in DB), stability, etc.

2004   ●   OpenAFS (Advanced File System)
             –    No full text search
             –    Integration in SunCluster, no user friendly administration of user
                  rights

2005
       ●   Oracle Content Services
             –    Problems with support of webdav, no nfs (network file system)
             –    Licences, „big artillery“, decision to migrate to Postgresql

       November 2007                  Alfresco at the Swiss Federal Supreme Court   Page 8
Alfresco : why ?
●   December 2005 ->


    Alfresco, free downloadable...
●   Tested on personal laptops (Windows)
    between Christmas and New Year
      –    Fast answers from the community to problems
●   A lot of the POC requirements seemed to be
    satisfied
●   It was time to find a partner for the POC

November 2007           Alfresco at the Swiss Federal Supreme Court   Page 9
         Alfresco : Optaros, what, when
         and why ?
01.06    ●   Optaros evaluated Alfresco in an OS report
               –    Only service provider in Switzerland that already had
                    experience with the installation of Alfresco at the end of 2005
         ●   POC with Optaros
04.06-
06.06    ●   Development of a custom application for management of
08.06-       the judgements (Cambridge)
09.06    ●   Installation of Alfresco on the productive system with
             Optaros
10.06-   ●   Since October 2006 : Support of Alfresco via Optaros



         November 2007               Alfresco at the Swiss Federal Supreme Court   Page 10
Alfresco : result of the POC
●   All criteria were satisfied but :
      –    Cluster-installation couldn't be tested
      –    Single file backup/restore
      –    LDAP authentication
●   Was it VERY positive ?
      –    Easy architecture based on standard
           components


      –    Extension of Alfresco is easy
                ●   Lucene, new datamodel, etc...

November 2007                    Alfresco at the Swiss Federal Supreme Court   Page 11
Open Source ?

                                     ●     Under the hood
                                           access
                                     ●     Eventual technical
                                           manual
                                     ●     Possibility of self
                                           repairing/tuning the
                                           engine
                                     ●     Choice of the garage
                                     ●     And so on.
November 2007   Alfresco at the Swiss Federal Supreme Court   Page 12
Archiweb : a custom application
based on Alfresco
●   Application for the management/search of the judgements of the Swiss
    Federal Supreme Courts (about 30'000 documents a year)
●   Different versions of the judgements (original judgements sent to the
    parties, anonymous version, public version, etc.) protected by specific
    rights
●   Integration of a multilingual thesaurus for
    intellectual indexing of the documents
●   Simple and extended search
●   Search via specific metadata (like date of the judgement, name of the
    parties, categories, and so on)
●   Results can be ordered by different criteria
●   All the versions of the documents should be visible in ResultList
●   Automatic import of metadata from the business admin. software
November 2007              Alfresco at the Swiss Federal Supreme Court   Page 13
    Archiweb : the different
    collections of documents

                                   ArchiWeb interface

                     Without     User rights management                            Without
                     names                                                         names
 Only data of                                                                                         Only data of
Swiss Supreme                                                                                         Swiss Admin
    Court                       Swiss Supreme Swiss Admin                                                Court
                                    Court        Court
                     Original                                                      Original



            Shared data
            between the            SCP                       ACP
             two courts                                                         SCP = Supreme Court Publications
                                                                                ACP = Administrative Court Publications
     November 2007                Alfresco at the Swiss Federal Supreme Court                            Page 14
Archiweb : simple search




November 2007   Alfresco at the Swiss Federal Supreme Court   Page 15
Archiweb : ResultList




November 2007   Alfresco at the Swiss Federal Supreme Court   Page 16
Archiweb : metadata




November 2007   Alfresco at the Swiss Federal Supreme Court   Page 17
Archiweb : edit metadata




November 2007   Alfresco at the Swiss Federal Supreme Court   Page 18
Archiweb : advanced search




November 2007   Alfresco at the Swiss Federal Supreme Court   Page 19
Alfresco : deployed architecture
                                                              Apache




November 2007   Alfresco at the Swiss Federal Supreme Court            Page 20
Archiweb : no user training




November 2007   Alfresco at the Swiss Federal Supreme Court   Page 21
Alfresco : future at the SFSC
●   Complete integration of Alfresco in the
    Business Management Application
●   Alfresco 2.x also supports the nfs (network
    file system)
      –    Replace the file system for the shared folders ?
●   Meetings are prepared via forums using
    posted documents
●   Use Alfresco as a web content management
    system ?


November 2007            Alfresco at the Swiss Federal Supreme Court   Page 22
Open Source : Philosophy
    Open Source Software                       Closed Source Software
    Requirements...                            Requirements...




    You get                                    You get...




November 2007         Alfresco at the Swiss Federal Supreme Court   Page 23
Questions




November 2007   Alfresco at the Swiss Federal Supreme Court   Page 24
Thanks for your attention




 Open Source is not the solution, but there
   is no solution without Open Source !
November 2007   Alfresco at the Swiss Federal Supreme Court   Page 25

				
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