Meetings

Document Sample
Meetings Powered By Docstoc
					Northeast Ohio Au.D. Consortium
           (N.O.A.C.)



 National Association of Future
     Doctors of Audiology
          (N.A.F.D.A.)




Policies and Procedures
                           Table of Contents
Membership…………………………………………………….3

Meetings………………………………………………………...3

Attendance………………………………………………………3

Voting…………………………………………………………….3

Executive Board Officer Positions…………………………….4

Donations………………………………………………………...4

Committees……………………………………………………4-6

Finances and Spending………………………………………6-7

Appendix A. (Robert‟s Rules)………………………………..8-9

Appendix B. (Officer Timelines)…………………………..10-22
     President………………………………………….........................................10
     Vice President………………………………………………………………….12
     Membership…………………………………………………………………….15
     Treasurer……………………………………………………………………….17
     National Representative………………………………………………………19
     Secretary………………………………………………………………………..20
     Historian………………………………………………………………………...22

Appendix. C. (Hearing Conservation Program)…………….24
     See also Hearing Conservation Program CD
         o   Some documents are in Microsoft Publisher which can be found on the University
             of Akron Computers




                                                                                         2
Policies and procedures will be reviewed annually by the executive board and a
faculty advisor by November of the academic year.

Membership
   Requests for membership will be granted during the academic year.
   The Annual Membership Drive will occur during the first week of classes
    until October 1st.
   Dues collected October 1st and before will be $15.00. After October 1st
    dues will increase to $20.00

Meetings
   General Meetings bi-monthly
   Use Robert‟s Rules to conduct meeting business
         o Refer to Appendix A.
   Call meeting to order at specified time.
   Attendance will be taken at each meeting.

Attendance
    Attendance is not required for general membership.
    Membership requirements to be elected for a executive board office:
        o Must attend ¾ of meetings held during the academic year.

Voting
    General Purposes
        o Any member who meets membership requirements is eligible to
            vote
        o Voting during a meeting requires the presence of a quorum.
    Election of Officers
        o Any member who meets membership requirements is eligible to
            vote.
                 There is one exception. Only members of the first year class
                   are eligible to vote for the first year representative.
        o Members running for office must meet requirements set forth by the
            NAFDA Constitution to be eligible.
        o Nominations will be made one month prior to the election.
        o Each nominee must provide a statement of intention one week after
            his/her nomination.
        o Members will be provided with each nominee‟s statement two
            weeks prior to election.
        o One week prior to decision date, elections will open.
        o Members will be provided with paper ballots that must be turned in
            by the designated time and date to be counted in the election.
        o Votes will be counted by the current secretary, (who must not be a
            current nominee), two general members and one advisor.
        o Results will be provided by the next general assembly.



                                                                                 3
Executive Board Officer Positions
   Refer to Appendix B for Officer Timelines

Donations
   All money raised will be tracked and saved until the end of the spring
      semester
   At the end of the spring semester the general members will know the total
      amount of money NOAC NAFDA has generated for donation purposes.
   General members will then help develop a list possible ways in which to
      donate the funds generated throughout the year.
   The members will then vote to decide on the causes to donate to and the
      amount each cause will receive.

Committees
   Every member of NAFDA is eligible and has the opportunity to serve on a
    committee.
   NAFDA Committees include Fundraising, Social, Humanitarian, Public
    Relations, Education and Member Affairs.
   Selection
        o In the month of August members will fill out a committee interest
           form. Members will rank their top three choices and indicate if they
           are interested in being a co-chair.
        o The executive board will assign each member to a committee.
           Every effort will be made to place each member on the committee
           of their top choice.
        o Members expressing an interest in being a co-chair will be
           considered by the executive board. Co-chairs will be chosen at the
           discretion of the executive board.
   Responsibilities
        o Humanitarian
                The humanitarian committee strives to provide service to the
                   university, community, and to the audiology profession
                   through philanthropy. The goal is to donate our time through
                   volunteering, education projects, or providing services to the
                   community.
                Humanitarian Committee Projects
                        Do at least one large volunteer project per semester
                              o Examples
                                     Food drive, Clothing drives, Hearing
                                       conservation project, Hearing
                                       Screenings, etc.
                        Do at least one small project per semester
                              o Examples
                                     Card making, Make a Difference Day,
                                       craniofacial Christmas party



                                                                                4
                              donations/volunteering, attending health
                              fairs etc.
         Hearing Conservation Education Project
             Refer to Appendix C for curriculum
             Set up appointment at school in Summit or Portage
                county
                   o Get the help of a professor to send out an e-
                       mail to the SLPs in the area
             Presenting
                   o Make the presentation 45 minutes to 1 hour
                       maximum
                   o Have at least 2 people present if the class is 20
                       students or more
                   o Follow the basics of the Presentation
                       Guideline Handout
             Topics to be included
                   o Science of Sound
                   o Ear Anatomy
                   o What is a Decibel (How sound is measured)
                   o How Loud is too Loud
                   o How Loud Sounds Damage Ears
                   o How To Protect our Ears
             Activities that can be Shortened to Fit Time
                Constraints
                   o Eliminating the 1st quiz
                   o Reduce the number of questions on The Unfair
                       Spelling Test
                   o Eliminate the „Turn it to the Left‟ song
             Equipment
                   o Bring all necessary props and equipment with
                       you (borrow from the department)
                           i.e. projector & cords, speakers, laptop,
                              extension cords, tuning forks, SLM,
                              handouts, etc.
o Social
      Organize apparel sale.
              Design apparel.
              Determine where apparel will be purchased. Three
                bids must be collected for consideration.
      Propose activities in which the entire NAFDA group can
         attend outside of regular group or school functions
      Propose activities for the NOAC program if warranted
      Help out other committees when necessary.

o Member Affairs
     Keep attendance at all meetings


                                                                     5
                 Keep NAFDA membership list up to date, with accurate
                  member information
               Update the Yahoo Groups during membership drive and as
                  necessary
               Make birthday cards for members birthdays
               Have social events to celebrate birthdays
               Assist other committees in organized events and activities
               Consistently promote NADFA membership and activities
         o Education
               The education committee‟s focus is on our own education.
               Encourage members to complete a survey indicating
                  educational topics of interest which be will used to guide
                  education throughout the school year.
               Provide opportunities for members to have specific
                  manufacturer training.
               Provide at least two educational opportunities per fall and
                  spring semesters and one opportunity in the summer.
               Each member of the committee will have the opportunity to
                  take on responsibility in planning educational events.
         o Fundraising
               Work with treasurer to develop fundraising ideas and plan
                  events.
               Work with other committees to promote fundraising events.
               Prior fundraisers:
                      Candle Sale
                      Apparel Sale
                      BW3 Fundraiser
                      Max and Erma‟s Fundraiser
               Help other committees when necessary
         o Public Relations
               Promote the NOAC NAFDA chapter and events.
               Promote established fundraisers, educational opportunities
                  and ongoing activities within the group.
               Update the NOAC NAFDA website as necessary
               Update the NAFDA bulletin boards with current information
                  and pictures.
               Assist other committees as necessary.

Finances and Spending
   1.)   Each committee will be assigned a budget amount at the beginning of
         each academic year to be spent with discretion.
   2.)   Prior authorization needs to be obtained one week prior to the
         transaction. Exceptions will be made as deemed appropriate by the
         executive committee.
   3.)   If a committee needs more money than allotted for their group it must
         be brought to the board for approval.


                                                                                 6
              i. If the amount exceeds $100 over the approved budget then
                 it must be brought before the whole organization for a vote to
                 approve.
             ii. If the amount is less than $100 over the approved budget it
                 can be voted upon by the board.
4.)   Any money that needs reimbursed must be submitted to the treasurer
      within a week of purchase with original receipt. The money spent must
      meet above criteria to determine if prior authorization is needed.
5.)   Any amount spent by the chapter as a whole must be under $100 per
      day and under $500 per month per university policy.
6.)   NOAC NAFDA is assigned a VISA card at the beginning of each
      academic year.
      a. Only four board members or advisors will have access to the card.
      b. The names on the card will be determined when the card is
          assigned at the beginning of the academic year.
      c. The card needs to be signed out from the SOURCE room in the
          University of Akron Student Union for a period not exceeding 24
          hours.
      d. Charges on the card must be less than $100 a day and used with
          discretion.
7.)   NOAC NAFDA has access to SOURCE services such as copying.
      a. Only board members have approval to use these services.
      b. All copying not related to committee work needs to have prior
          authorization from treasurer or President.
      c. If copying deals with committee work it must meet above criteria
          dealing with the committee‟s budgeted amounts.




                                                                             7
                                 Appendix A.

               The N.O.A.C. NAFDA Version of Robert‟s Rules
   Call the Meeting to Order
   Each Officer then gives his/her report
       o National Liaison
       o Secretary
       o Historian
       o Membership
       o Treasurer
       o Vice President
       o President
   New Business
       o This is typically used for voting purposes; therefore, a count of the
           members should be made before beginning to make sure a quorum
           is present.
       o In order to begin someone proposes the topic for discussion
       o Discussion then begins once the individual completes his/her
           presentation. It is recommend for most topics, provide a time limit
           for discussion. When a time limit is used it must be stated prior to
           opening discussion.
       o During discussion the motion can be amended
                For example, if discussing a change to the constitution or
                   adding an amendment members could say something like
                   this…”I move to amend the motion by ____” in order to
                   change the wording. This also needs to be seconded.
       o If there is no discussion or once discussion in completed a motion
           must be made to bring it to a vote and then that motion must be
           seconded to begin voting.
                Voting can happen several ways
                        Paper ballots (which may be useful if a quorum is not
                          present)
                        Raising of hands (probably the easiest for most
                          situations)
                              o Always begin with “against” and then move to
                                  “for”
                Once the results are obtained the proposed topic is adopted
                   or not adopted
       o If Discussion is not completed then a motion can be made to
           postpone discussion for a later date, which also must be seconded
   Old Business
       o This is also used for voting purposes
       o This is used to bring up old voting topics that were previously
           postponed.
       o Follow the same rules for discussion and voting as indicated
           previously during “new business”


                                                                              8
    Open Floor
        o General members and Exec. Board can make announcements
            pertaining to pretty much anything
                Inviting people to a get together
                Birthdays
                Congratulations
                Etc.
    Close the Meeting
        o A motion is made to adjourn and must be seconded

** It is helpful to pick a person who acts as a sort of Sergeant at Arms. This
person opens, closes and directs the meeting (announcing who is giving his/her
report next, one of the people possibly counting votes, etc.).




                                                                                 9
                                  Appendix B.

                               President Timeline

April:       Review/ familiarize with NAFDA Bylaws and President's duties
             Attend Audiology NOW!
             Hold first Board meeting-review duties with officers
             Hold last chapter meeting for the Spring semester
             Determine meeting date and time for the first summer meeting

May:         Meet with Advisor to discuss upcoming year
             Meet with Source Liaison at UA-submit updated forms (new board information, etc)
             Continue contacting KSU about being a recognized KSU organization
             Contact Vicki (at KSU) to reserve a room for summer meetings at KSU

June:        Hold first board meeting of the summer-develop plan for the summer
             Start working on timeline for the academic year
             Determine all dates and times of summer meetings
             Hold first chapter meeting of the summer
             Update Constitution
             Contact incoming class (a welcome note to 1st year class)
             Begin planning for the Big/Little event

July:        Hold NAFDA social for the summer (potluck lunch)
             Hold Budget meeting for the upcoming academic year
             Set dates for board meetings/ all chapter meetings (opposite grand rounds)
             Make room reservation for all Fall chapter meetings
             Contact 1st year class about Big/Little event
             Plan for the Big/Little event

August:      Write President‟s message for the White Coat Ceremony
             Coordinate volunteers for the White Coat Ceremony
             Attend White Coat Ceremony
             Help facilitate the Big/Little event
             Send Constitution for review by the board
             Attend KSU orientation for the 1st year class
             Reserve Seminar or Mussen room for board meetings at Akron

September: Register our organization with the UA SOURCE
           Submit revised constitution to the UA SOURCE
           Hold first board meeting for the Fall semester-review board member timelines
           Hold first chapter meeting
           Attend Career management meeting offered by the UA SOURCE
           Attend mandatory organization meeting offered by the UA SOURCE
           Take nominations for the first year representatives/ Hold elections for the position
           Have board/chapter picture taken for NOAC website
           Assign members to committees/ Pick committee chairs
           Hand out NAFDA survey to all NOAC students
           Pay national dues to National NAFDA


                                                                               10
October:     Hold monthly board meeting
             Hold monthly chapter meeting
             Provide members with information about volunteering at AudiologyNOW!

November: Hold monthly board meeting
          Hold monthly chapter meeting
          Help with mitten tree/food drive for the holiday season
          Hold election for National NAFDA representative

December: Hold last board meeting for the Fall semester
          Hold last chapter meeting for the Fall semester
          Determine first chapter and board meeting date and time for the Spring semester
          Craniofacial Christmas Party (collect gifts for donation)
          Drop off donations collected from mitten tree/food drive
          Submit new National NAFDA representative‟s name to National NAFDA
          Submit chapter picture to National NAFDA
          Provide members with information about the ABA meet & greet

January:     Hold first board meeting for the Spring semester
             Hold first chapter meeting for the Spring semester
             Develop budget for the next academic year
             Submit NAFDA budget for the upcoming academic year for review by the UA Source
             Reserve ballroom in Student Union for NOAC banquet
             Submit travel authorization to the UA Source for the Legislative Breakfast

February:    Hold monthly board meeting
             Hold monthly chapter meeting
             Apply for EAF funds from UA/Turn in NAFDA budget to UA Source)
             Attend the Legislative Breakfast
             Take nominations for the next academic year NAFDA board
             Submit food request for partners in programming for NOAC banquet
             Submit travel authorization to the UA Source for Audiology NOW!

March:       Hold last board meeting
             Hold last chapter meeting
             Hold elections for the new NAFDA board
             Facilitate a smooth transition at the term‟s completion to the President-Elect.
             Deliver all property to the President-Elect at completion of term in office.
             Meet with president-elect to review crucial issues, etc. for the next year

April:       Complete transition between new and old board
             Hold board meeting with new and old board
             Attend Audiology NOW!
             Hold NOAC Banquet sponsored by NAFDA




                                                                                11
                           Vice President Timeline

April:      Take office
            Pass on all pertinent information to the incoming VP
            Attend general meetings
            Attend executive board meetings
            Attend NAFDA sponsored events
            Attend AudiologyNOW!

May:        Meet to revise and update both the constitution and the
                  policy and procedures manual
            Attend general meetings
            Attend executive board meetings
            Attend NAFDA sponsored events

June:       Help the President prepare all forms for the University of
                   Akron and Kent State University related to student
                   organization funding and student organization
                   recognition
            Policy and Procedures Manual Development
            Attend general meetings
            Attend executive board meetings
            Attend NAFDA sponsored events

July:       Policy and Procedures Manual Development
            Attend general meetings
            Attend executive board meetings
            Attend NAFDA sponsored events

August:     Select and order food and drinks for the Big/Little Welcome
                   events
                   (Must be done two weeks prior to event date)
            Attend White Coat Ceremony
            Attend the Big/Little Welcome Event
            Attend KSU orientation to discuss membership in
                   professional organizations
            Policy and Procedures Manual Development
            Attend general meetings
            Attend executive board meetings
            Attend NAFDA sponsored events

September: Review Robert‟s Rules and be prepared to use them to
                 conduct full membership meetings
           Survey N.O.A.C. students about possible interest areas for
                 future speaker presentations
           Survey N.O.A.C. students about NAFDA interest



                                                                          12
            Survey NAFDA members about committee interest
            Policy and Procedures Manual Development
            Attend general meetings
            Attend executive board meetings
            Attend NAFDA sponsored events

October:    Policy and Procedures Manual Development
            Help in selection process of committees
            Help in selection process of committee co-chairs
            Present AudiologyNOW! PowerPoint at a general meeting
            Meet with education committee
            Attend general meetings
            Attend executive board meetings
            Attend NAFDA sponsored events

November: Policy and Procedures Manual Development
          Help education committee in development of educational
                 event
          Attend general meetings
          Attend executive board meetings
          Attend NAFDA sponsored events


December: Policy and Procedures Manual Development
          Help education committee in development of educational
                 event
          Attend general meetings
          Attend executive board meetings
          Attend NAFDA sponsored events

January:    Policy and Procedures Manual Development
            Help education committee in development of educational
                   event
            Encourage members to consider running for an executive
                   board position
            Help prepare EAF Budget Request
            Develop election time-line in accordance with policy and procedure
            Attend general meetings
            Attend executive board meetings
            Attend NAFDA sponsored events

February:   Policy and Procedures Manual Development
            Help education committee in development of educational
                   event
            Encourage members to consider running for an executive
                   Board position



                                                                            13
         Help prepare EAF Budget Request
         Prepare for elections – explain process, obtain nominations,
               present nominees‟ statements to chapter, prepare ballots
         Attend general meetings
         Attend executive board meetings
         Attend NAFDA sponsored events

March:   Policy and Procedures Manual Development
         Help education committee in development of educational
                event
         Assist with election process – provide ballots to chapter, open
                elections, announce newly elected executive board
         Attend general meetings
         Attend executive board meetings
         Attend NAFDA sponsored events




                                                                           14
                            Membership Timeline

April:      Begin to recruit an officer to consider taking future Membership
                   Position


May:        Deliver all property to the Membership Officer-Elect at completion
                    of term in office.
            Facilitate a smooth transition at the end of term to the Membership
                    Officer-Elect

June:

July:

August:     White Coat gift Bag pricing and organizing
            Big/Little invitation
            Receive all RSVPs for Big/Little Event
            Begin NAFDA attendance records


September: Promote NAFDA membership among the incoming first year class
           Collect NOAC NAFDA membership forms and dues.
           Serve as co-chair of the Member Affairs committee
           Promote NAFDA at the University Health Fair

October:    Maintain all NOAC NAFDA membership records as required by
                  NAFDA National, including database files that are sent to the
                  National Membership Committee Officer as requested
            Keep updated graduated records of NOAC NAFDA members
            Forward Requested membership information to the NAFDA
                  National Office



November: Help with fundraising opportunities

December: Remind people who haven‟t joined NAFDA that they should
               consider joining next semester



January:    Collect NOAC NAFDA membership forms and dues for new term
            Organize NOAC NAFDA breakfast event for Grand Rounds

February:   Help with fundraising opportunities



                                                                               15
         Encourage attendance at all NAFDA meetings and events
         Inform others about membership position and encourage their
                participation

March:   Help with fundraising opportunities
         Organize a study party
         Help organize NAFDA Banquet




                                                                       16
                                 Treasurer

August:     Help with big/little event
            Adjust budget if needed with board
            Update transaction sheet and budget monthly
            Submit reimbursement forms if needed
            Attend general meetings and executive board meetings

September: Meet with committee
           Attend EAF/Budget meeting the University requires
           Arrange/Plan/Budget event with social committee (Kent vs. Akron
                  Game)
           Schedule date for a Fundraiser (Max and Erma‟s?)
           Start planning for OAC convention if one occurs that year
           Work with secretary to get quotes for apparel sale
           Plan future fundraisers/brainstorm with committee
           Update transaction sheet and budget monthly
           Submit reimbursement forms if needed
           Attend general meetings and executive board meetings

October:    Start Apparel sale
            Update transaction sheet and budget monthly
            Submit reimbursement forms if needed
            Possible First Fundraiser (Max and Erma‟s?)
            Attend general meetings and executive board meetings

November: Possible First Fundraiser (Max and Erma‟s?)
          Update transaction sheet and budget monthly
          Submit reimbursement forms if needed
          Attend general meetings and executive board meetings

December: Re-assess budget after fundraisers
          Brainstorm for new activities and fundraisers for upcoming
                 semester
          Update transaction sheet and budget monthly
          Submit reimbursement forms if needed
          Attend general meetings and executive board meetings

January:    Submit amount for EAF money
            Attend EAF/Budget meeting the University requires
            Possible second fundraiser (Max and Erma‟s/Popcorn?)
            Review policy and procedures to determine if changes need to be
                  made
            Update transaction sheet and budget monthly
            Submit reimbursement forms if needed
            Complete travel reimbursement forms for Legislative Breakfast



                                                                              17
            Complete travel reimbursement forms for AAA
            Attend general meetings and executive board meetings

February:   Possible second fundraiser (Max and Erma‟s?)
            Update transaction sheet and budget monthly
            Submit reimbursement forms if needed
            Attend general meetings and executive board meetings

March:      Work on anything affiliated with AAA
            Update transaction sheet and budget monthly
            Submit reimbursement forms if needed
            Attend general meetings and executive board meetings

April:      Submit EAF Money or plan to over summer depending on due date
            Plan and finalize accounts for re-elections
            Update transaction sheet and budget monthly
            Submit reimbursement forms if needed
            Meet with new treasurer to go over protocols of University
            Hand over Treasurer notebook and computer files
            Attend general meetings and executive board meetings

May:        Update transaction sheet and budget monthly
            Submit reimbursement forms if needed
            Attend general meetings and executive board meetings

June:       Update transaction sheet and budget monthly
            Submit reimbursement forms if needed
            Plan for Big/Little event for incoming students
            Plan summer event with social committee
            Attend general meetings and executive board meetings

July:       Update transaction sheet and budget monthly
            Submit reimbursement forms if needed
            Plan for Big/Little event for incoming students
            Attend general meetings and executive board meetings




                                                                       18
                      National Representative Timeline

April:      Attend NAFDA convention – Charlotte
            Pass along National Rep binder to new national representative

May:

June:

July:

August:

September: Introduce reasons for joining national NAFDA to members
           Inform NOAC board of chapter registration
           Encourage use of NAFDA Bookstore

October:    Remind members National registration deadline

November: Attend National Full Board Meeting
          Mid November – Start Recruiting new National Representative

December: Tell board about new updates for the bowl-a-thon event
          Send name of new representative to National Secretary

January:    Inform board about bowl-a-thon event

February:   Attend National Full Board Meeting
            Update members about NAFDA convention

March:      Attend National Full Board Meeting




                                                                            19
                             Secretary Timeline

April:      Attend meetings, take notes, and send them out to chapter within 5
                  days
            Meet with incoming secretary and turnover notebook
            Attend AAA

May:        Incoming Secretary takes position
            Meet with Board Members to discuss Summer events and
                  upcoming year
            Attend meetings, take notes, and send them out to chapter within 5
                  days

June/
July:       Begin to gather ideas for T-shirt designs
            Attend Summer Board meetings and group meetings
            Take notes at meetings and send them to chapter within 5 days

August:     Attend board meeting to discuss budget for upcoming year
            Attend White Coat Ceremony
            Attend Big/Little event (if a little is taken)
            Attend meetings, take notes, and send them out to chapter within 5
                  Days
            Get apparel quotes from four vendors and decide which vendor to
                  use for apparel fundraiser

September: Finalize T-shirt design
           Collect money and submit t-shirt order
           Attend meetings, take notes, and send them out to chapter within 5
                  days
           Plan for fall social events with committee

October/
November: Collect order for apparel and submit apparel order
          Apparel order should be received and passed out
          Attend meetings, take notes, and send them out to chapter within 5
                 days

December: Help prepare EAF Budget

January:    EAF Budget is due
            Attend meetings, take notes, and send them out to chapter within 5
                   days
            Plan for spring social events with committee

February:   Attend OAA conference (if held this year)



                                                                            20
         Prepare for upcoming election of officers
         Attend meetings, take notes, and send them out to chapter within 5
               days

March:   Attend Legislative breakfast
         Hold election of officers
         Assemble all information for incoming secretary
         Attend meetings, take notes, and send them out to chapter within 5
               days




                                                                         21
                             Historian Timeline

April:      Maintain the NOAC NAFDA bulletin board
            Attend all scheduled general and/or board meetings
            Attend scheduled events to take pictures
            Meet with the Public Relations Committee
            Send information for the NOAC NAFDA website to the webmaster

May:        Attend executive board meeting to review budget
            Attend all scheduled general and/or board meetings
            Attend scheduled events to take pictures
            Maintain bulletin board

June:       Maintain the NOAC NAFDA bulletin board
            Attend scheduled events to take pictures
            Attend all scheduled general and/or board meetings
            Send information for the NOAC NAFDA website to the webmaster

July:       Maintain the NOAC NAFDA bulletin board
            Attend scheduled events to take pictures
            Attend all scheduled general and/or board meetings
            Send information for the NOAC NAFDA website to the webmaster

August:     Take pictures at the White Coat Ceremony and Big/Lil Sib Event
            Attend all scheduled general and/or board meetings

September: Meet with members of the Public Relations Committee
           Attend scheduled events to take pictures
           Attend all scheduled general and/or board meetings
           Send information for the NOAC NAFDA website to the webmaster
           Maintain the NOAC NAFDA bulletin board

October:    Meet with members of the Public Relations Committee
            Attend scheduled events to take pictures
            Attend all scheduled general and/or board meetings

November: Meet with members of the Public Relations Committee
          Maintain the NOAC NAFDA bulletin board
          Attend all scheduled general and/or board meetings
          Attend scheduled events to take pictures
          Send information for the NOAC NAFDA website to the webmaster

December: Meet with members of the Public Relations Committee
          Attend all scheduled general and/or board meetings
          Attend scheduled events to take pictures




                                                                             22
January:    Submit request for EAF funding to the NOAC NAFDA President
            Meet with members of the Public Relations Committee
            Attend all scheduled general and/or board meetings
            Attend scheduled events to take pictures

February:   Meet with members of the Public Relations Committee
            Maintain the NOAC NAFDA bulletin board
            Attend all scheduled general and/or board meetings
            Attend scheduled events to take pictures

March:      Meet with members of the Public Relations Committee
            Attend all scheduled general and/or board meetings
            Attend scheduled events to take pictures
            Send information for the NOAC NAFDA website to the webmaster
            Facilitate a smooth transition at term‟s completion to the Historian
                    Elect




                                                                               23
                                       Appendix C.

                 HEARING CONSERVATION PRESENTATION GUIDE
1)   Introduction
      Who we are / Where are we from
      What are Audiologists
      Administer Pre-test
2)   What is sound?
      Sound is the vibration of particles a medium. The medium we use is air.
      When a sound starts, there is a domino effect of each particle bumping into one
           another and it creates a wave. That is how the sound travels.
         Demonstration: "Sound wave representation"
             3 volunteers needed
             Items needed: ping-pong balls, yarn, tuning forks
             Activity:
                 Attach the ball to the end of the yarn. While holding the end of the
                    string, with the ball hanging straight, strike the tuning fork and touch
                    one flat side of the tuning fork to the ball. The ball will begin to
                    bounce off the tuning fork in a rhythmic pattern.
                     GOAL: the students will see how the sound ‘travels’ from the
                        tuning fork, and the vibrations move the ping pong ball
                 At the end of the presentation, give a few students the chance to try
3)   Anatomy of the Ear
      There are 3 parts of the ear, outer, middle, and inner ear
      The Outer Ear
         Sound travels to the ear and the pinna picks up the sound
         Travels through the ear canal and hits the ear drum (Tympanic Membrane)
      The Middle Ear
         The ear drum vibrates back and forth and then transmits that energy to the
            middle ear ossicles: the malleus, incus, and stapes
         The stapes is attached to the next section of the ear (Inner ear) through a hole
            called the oval window. The movement of the stapes at this window then
            transmits that energy to the cochlea
      The Inner ear
         The cochlea is filled with a fluid called endolymph
         Lining the cochlea are thousands of tiny hair cells
         That fluid flows through the cochlea and brushes against those hair cells
            stimulating them
         Those hair cells then transmit a signal to a nerve, telling the brain that sound
            has arrived.
4)   How do we measure sound?
      Sound has energy, and that energy and pressure is measured in DECIBELS
      The louder the sound, the more energy and pressure that is being expended
      We can relate sound levels to every-day noise using decibel values
      Sound Level Meters are devices that can measure the sound in an environment
         Demonstration: “SLM values”


                                                                                           24
           Class participation
           Items needed: Sound Level Meter
           Activity:
             Measure the value of the general noise in the room, and ask a student
                to record the SLM value
             Ask the children to then make lots of noise (banging on the desk etc.)
                and get a student to read the SLM value
                 GOAL: visual way for children to see that the louder the noise, the
                    larger the decibel value
      Demonstration: “Matching Game”
         Class participation
         Items needed: poster board with pictures and decibel values
         Activity:
             Display the 10 pictures showing environmental and everyday sounds
                and get the students to guess which decibel values correspond to each
                sound
                 GOAL: for students to gain perspective about relative noise levels
                **Time Adaptation: only use 6 pictues - 3 safe sounds and 3 loud
                sounds
    Therefore how loud is too loud?
      NIOSH Recommendations
         As you increase every 3 dB, your exposure time cuts in half

              Decibel               Maximum Exposure
              85 dB                 8 hours
              88 dB                 4 hours
              91 dB                 2 hours
              94 dB                 1 hour
              97 dB                 30 min
              100 dB                15 min
              103 dB                7.5 min
              106 dB                3.75 min

              Every student will then create a rotary sound dial of the environmental
                 sounds to take home with them
                  GOAL: to get students to understand when a sound becomes
                     dangerously loud, and what those decibel values are.
                 **Time Adaptation: Have the rotary dials pre-made, and hand them
                 out during the presentation
5) What happens when loud sounds damage your ears?
    Conductive Loss
      When something blocks the pathway of sound to the cochlea. Not usually due
         to loud noise exposure
      Can often be treated medically
    Sensori-Neural Loss


                                                                                   25
        Very loud sounds can damage the tiny hair cells in the cochlea
        The loud sounds stimulate the hair cells so much that they bend or break
        Once the hair cells break, they cannot be repaired
          Therefore you lose your hearing because the sound cannot be taken to
            nerve and then to the brain
       Demonstration: “Hair Cell damage”
          Class Participation
          Needed: pipe-cleaners, radio/ or clap hands
          Activity:
             Each child will receive 5 pipe-cleaners, holding them in one hand.
                Turn on music softly and children will begin to run their other hand
                across the top of the pip-cleaners gently. Slowly turn up the music,
                and as it becomes louder, have the children begin to run their hand
                over the pipe-cleaners faster until they become bent
             Then have the children try to straighten the pipe cleaners out, which
                can't be done
                 GOAL: to show the irreversible damage to the hair cells after loud
                    noises
    How noise affects your hearing
       Activity : The unfair spelling test
          Have paper labeled from 1-10 and play the power point with the words.
            After each word that is presented, get the students to write down what they
            thought that word was
          Once all 10 words have been presented, show them the answers and get
            the children to grade how many they got correct
             GOAL: to see the difficulty in understanding speech with a hearing
                loss
            ** Time Adaptation: Only present ½ of the words
6) Coping with loud noises
    How do we protect our ears?
       Three golden rules
          Turn it down
          Walk away
             Demonstration “SLM proximity”
                 Pick one student
                 Needed: SLM, CD player
                 Activity
                     Give a student the SLM and get them to stand close to a stereo
                        with the music playing at a moderate level. Ask the student to
                        tell the class the SLM value of the noise
                     Ask that same student to take the SLM and stand at the other
                        side of the classroom, play the music again and ask the student
                        to read aloud the value of the SLM. This value should be
                        smaller




                                                                                    26
                         GOAL: to visually see that putting distance between
                          yourself and loud sound source makes listening levels more
                          acceptable
          Cover your ears or use ear plugs
7) Summarize and Hand out ear plugs
    Administer Post-test
    Hand out ear-plugs and demonstrate on yourself how to insert them
8) Hand out pamphlets/brochures for parents




                                                                                  27

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:12
posted:9/1/2011
language:English
pages:27