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					Reports of the Corporate Governance Committee Meeting held at
5.30pm on Tuesday 27 January 2003



Declarations of Interest

•    Pecuniary Interests

•    Conflict of Interest

•    Other Disclosures

1.     Communications and Marketing

1.1 2003 Christmas Lights Competition

1.2 New Year’s Eve Celebration

1.3 Coonamble Tour

2.     Corporate Strategy and Support

2.1 Local Government Elections

2.2 Local Government Amendment Bill, 2003

2.3 Council Meeting Calendar

2.4 Sustainable Regions Program

3.     Financial Services

3.1 Credit Card Merchant Services Fees

3.2 Investment Report

3.3 Sundry Debtors

3.4 Monthly Rates Summary

3.5 General Valuation

4.     Human Resources

       Nil

5.     Information Management and Technology

       Nil

6.     Confidential Items

       Nil                       *    *   *    *
Minutes of the Meeting of the Corporate Governance Committee held on
Tuesday 27 January 2004

Present:      His Worship the Mayor – Councillor B Banfield
              Councillor C Cagney (Chairperson)
              Councillor S Dobson
              Councillor R Kolkman
              Councillor R Matheson
              Councillor A Rule
              Councillor P Sinclair
              Acting Deputy General Manager - Mr M Sewell
              Director City Works – Mr J Hely
              Acting Manager Communications and Marketing – Ms T Riley
              Manager Human Resources – Mr J Dodd
              Manager Contract and Supply Services – Mr G Mitchell
              Manager Development Services – Mr S Phillips
              Manager Executive Services – Mr N Smolonogov
              Manager Property and Support Services – Mr P Holland
              Corporate Projects Coordinator – Mr I Hudson
              Executive Support – Mrs P Boyle

Apology:      (Sinclair/Cagney)

              That the apology be received and accepted from Councillor R Lewis.
              CARRIED



Declarations of Interest
There were no Declarations of Interest at this meeting.




This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004.

......................        General Manager        . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 1.1 Corporate Governance Committee Meeting 27.1.04                                                   Page 2

1.      Communications and Marketing

1.1     2003 Christmas Lights Competition
        F74263

Preamble

The presentation for Council’s Christmas Lights Competition, incorporating the lighting of
decorations on the Civic Centre, took place on 11 December. The Christmas Lights Competition
attracted 53 high quality entries from across Campbelltown. The event attracted widespread
community support with seven businesses/organisations sponsoring categories. A Christmas
Lights Tour conducted by a private tour operator also attended properties that received recognition
in Council’s Awards.

Report of Acting Manager Communications and Marketing

This year the announcement of winners of the Christmas Lights Competition and lighting of
decorations on Council’s Civic Centre were combined as one event.

Christmas banners and lights were also on display in streets throughout Campbelltown and
Ingleburn CBDs in time for this event.

There were six categories plus Grand Champion with each sponsored by a community sponsor.
Radio station C91.3 provided over $7,000 in kind support and was granted dual naming rights for
their contribution with the competition being promoted as the “Campbelltown City Council and
C91.3 Christmas Lights Competition”. The Macarthur Advertiser also provided media and category
sponsorship. The categories and their sponsors were:

Sponsor                                       Category                                              Amount

Bunnings Warehouse                            Best Lit Garden                                         $550

B & D Latham                                  Best Lit House                                          $550

Sweeneys                                      Best Novelty Theme                                      $550

Macarthur Advertiser                          Best Traditional Theme                                  $550

Campbelltown Main Street Association          Best Lit Main Street Business                           $550

The Warehouse                                 Best Lit Street                                         $550

Wizard Home Loans                             Grand Champion                                          $770

The awards were presented by the Mayor of Campbelltown, Councillor Brenton Banfield, during a
community focused celebration on the front lawn of the Civic Centre. A resident of Blake Place,
Eagle Vale received the Grand Champion Award.




This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004.

......................        General Manager       . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 1.1 Corporate Governance Committee Meeting 27.1.04                                                     Page 3
The event attracted an estimated 200 people and featured local youth performer, Luke Dolahenty
as MC. Other performers included the Australian Youth Choir (which features a number of local
members) and New Age Dance Company from Campbelltown. Santa also made an appearance.
At 8.30 pm the lights on the Christmas tree and decorations around the Civic Centre were turned
on.

As previously mentioned, Council installed banners and lights throughout the Campbelltown and
Ingleburn CBDs during the Christmas period. Whilst Council continues to receive positive feedback
regarding this initiative there is a need for the stock of decorations to be progressively repaired or
replaced as some of the decorations have been in use for many years. It is suggested that
consideration be given in future budgets to provide adequate funding for enable worn stock to be
progressively replaced.

Officer’s Recommendation:

1.     That the information be noted.

2.     That consideration be given in the 2004/2005 budget for the provision of a further $10,000
       to upgrade Council’s Christmas decorations.

Committee’s Recommendation: (Matheson/Sinclair)

That the Officer’s recommendation be adopted.

CARRIED

Council Meeting 3 February 2004 (Cagney/Kolkman)

That the Officer’s recommendation be adopted.

Council Resolution Minute Number 31

That the Officer’s recommendation be adopted.




This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004

......................         General Manager        . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 1.2 Corporate Governance Committee Meeting 27.1.04                                                      Page 4

1.2      New Year’s Eve Celebration
         F91326

Preamble

Council for the first time since 1999/2000 hosted a New Year’s Eve celebration in Koshigaya Park
to welcome in 2004.

Report of Acting Manager Communications and Marketing

The 2003 New Year’s Eve celebration in Koshigaya Park, Campbelltown proved highly popular
with an estimated 20,000 people enjoying the festivities. From 7.30 pm residents and visitors
enjoyed a continuous program of stage entertainment and roaming performers plus a carnival and
food stalls. An information stall also provided details of Council and its services. Being alcohol free,
the event was well attended by families.

Business sponsorship to the value of $14,200 was provided by Landcom, Dumaresq Street
Cinemas, Resi Home Loans and Bowman Recruitment Specialists. Landcom was the major stage
sponsor, Dumaresq Street Cinemas sponsored the 9 pm fireworks and Council sponsored the
midnight fireworks. Resi Home Loans and Bowman Recruitment Specialists were both Program
Sponsors. Approximately $3,000 was also received from stall holders and as commission on the
carnival rides.

Emergency services such as Campbelltown SES, St Johns Ambulance, Police, the NSW Fire
Brigade and Rural Fire Service also provided invaluable support and assistance. Following the
event, local Police commented on the excellent behaviour of the crowd. The cleanliness and
operation of the event was greatly enhanced by the efforts of Council staff.

The event, which featured two large fireworks displays at 9.00 pm and midnight, received local and
metropolitan media coverage. This included articles or mentioned in the Sydney Morning Herald,
Daily Telegraph and Radio 2CH. C91.3, the Campbelltown-Macarthur Advertiser and Macarthur
Chronicle were media sponsors and promoted the event.

Fireworks at 9.00 pm went for eight minutes and the midnight show for 11 minutes - both
choreographed to soundtracks. The fireworks were billed as two of the largest shows outside of
Sydney Harbour and received a favourable response from the large crowd in attendance. Both
fireworks shows were held on the hill between the Main Southern Railway and Blaxland Road west
of the H J Daley Central Library ensuring a good view from Koshigaya Park and surrounds.

Officer’s Recommendation:

1.     That the information be noted.

2.     That Council continue to coordinate an annual New Year’s Eve celebration.

3.     That Business and Community Sponsors continue to be sought for Campbelltown New
       Year’s Eve celebration.



This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004.

......................         General Manager         . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 1.2 Corporate Governance Committee Meeting 27.1.04                                               Page 5

Committee’s Recommendation: (Sinclair/Kolkman)

That the Officer’s recommendation be adopted.

CARRIED

Council Meeting 3 February 2004 (Cagney/Kolkman)

That the Officer’s recommendation be adopted.

Council Resolution Minute Number 31

That the Officer’s recommendation be adopted.




This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004

......................      General Manager     . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 1.3 Corporate Governance Committee Meeting 27.1.04                                                    Page 6

1.3     Coonamble Tour
        F109990

Preamble

Representatives from Council have been invited to attend the Yesterday’s Hero Ball in our outback
Sister City, Coonamble. The ball takes place on Easter Saturday, 10 April 2004. Coonamble is also
seeking sponsorship for the ball.

Report of Acting Manager Communications and Marketing

Council has received an invitation from our Outback Sister City, Coonamble, to attend one of the
town’s major events, the Yesterday’s Hero Ball. The ball is held every two years and this year will
be held on Easter Saturday, 10 April 2004.

To help cover increased costs associated with public liability insurance, Council has also been
requested to be a sponsor to the ball. It is recommended that Council support the event by
securing a table and providing sponsorship to the value of $1,000.

This year Coonamble Shire Council is promoting the Easter Weekend (including the ball) as “Back
to Coonamble Weekend”. This is designed to encourage people who have lived in and visited
Coonamble to visit again.

Events such as this are important to communities such as Coonamble. They are not only social
occasions but can provide an important boost to the locally economy being particularly important
now due to the ongoing impacts of the drought.

Campbelltown’s relationship with Coonamble has brought positive benefits to both communities
including reciprocal exchanges, opportunities for local school students to establish e-pal
relationships, tours and educational displays.

As the weekend of the ball is being promoted as “Back to Coonamble” there will be increased
opportunities for Council to support the event through a tour to Coonamble as well as displays in
our own city.

Coonamble Shire Council has supported our annual fundraising Mayoral Ball for the past two
years.

Officer’s Recommendation:

1.    That a tour to Coonamble be organised by Campbelltown Visitor Information Centre,
      “Quondong”, for the Easter Weekend with the tour being promoted in the local media
      including preferred attendance at the ball.

2.    That interested Councillors attend the tour and/or the Yesterday’s Hero Ball.

3.    That Council sponsor the Yesterday’s Hero Ball to the value of $1,000.




This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004.

......................        General Manager        . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 1.3 Corporate Governance Committee Meeting 27.1.04                                                    Page 7
4.   That Council support Coonamble by hosting “Coonamble Week in Campbelltown” over the
     Easter period including initiatives such as displays at the Civic Centre and Visitor Information
     Centre.

Committee’s Recommendation: (Rule/Banfield)

That the Officer’s recommendation be adopted.

CARRIED

Council Meeting 3 February 2004 (Cagney/Kolkman)

That the Officer’s recommendation be adopted.

Council Resolution Minute Number 31

That the Officer’s recommendation be adopted.




This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004

......................        General Manager        . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 2.1 Corporate Governance Committee Meeting 27.1.04                                                     Page 8

2.       Corporate Strategy and Support

2.1      Local Government Elections
         F113035

Report of Manager Corporate Strategy and Support

The State Electoral Commissioner has confirmed the timetable for the 27 March 2004 Local
Government Elections.

The timetable is:

Electoral Roll Closes                               Monday 16 February 2004
Close of Nominations                                Wednesday 25 February 2004
Nomination Day                                      Friday 27 February 2004
Postal Voting Opens                                 Friday 27 February 2004
Close of Postal Voting Applications                 Monday 22 March 2004
Closing time for the return of Postal Votes         Monday 29 March 2004
Pre-poll voting                                     Monday 15 March to Friday 26 March 2004
Polling Day                                         Saturday 27 March 2004

The State Electoral Office is currently preparing rolls of electors and the appropriate advertising for
inclusion on the Non-Residential Roll has been placed in the local newspapers.

The Returning Officer for Campbelltown has prepared a list of recommended Polling Places and is
currently organising the hire of these venues for use on the 27 March 2004. The list of Polling
Places is detailed below:

Principal Polling Place         Campbelltown Public School
Airds                           Briar Road Public School
Airds                           John Warby Public School
Ambarvale                       Ambarvale Public School
Ambarvale                       Thomas Acres Public School
Blairmount                      Blairmount Public School
Bow Bowing                      Bow Bowing Neighbourhood Centre
Bradbury                        Bradbury Public School
Campbelltown                    Campbelltown High School
Campbelltown                    Campbelltown Hospital
Campbelltown East               Campbelltown East Public School
Campbelltown South              Woodland Road Public School


This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004.

......................         General Manager        . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 2.1 Corporate Governance Committee Meeting 27.1.04                                                      Page 9

Claymore                         Claymore Public School
Eagle Vale                       Eagle Vale Community Centre
Eschol Park                      Eschol Park Public School
Glenfield                        Glenfield Public School
Glenfield                        Glenwood Primary School
Glenfield                        Frank Whiddon Masonic Homes
Ingleburn                        Sackville Street Public School
Ingleburn                        Ingleburn Public School
Ingleburn                        Ingleburn High School
Ingleburn North                  Ingleburn North Primary School
Kentlyn                          Kentlyn Public School
Leumeah                          Helen Stewardson Community Hall
Leumeah                          Leumeah Public School
Macquarie Fields                 Macquarie Fields Baptist Church
Macquarie Fields                 Macquarie Fields Public School
Macquarie Fields                 Guise Public School
Macquarie Fields                 Curran Public School
Menangle                         Menangle Park Bush Fire Station
Minto                            Minto Public School
Minto                            The Grange Public School
Minto                            Campbellfield Public School
Raby                             Robert Townson Public School
Rosemeadow                       Rosemeadow Public School
Ruse                             Ruse Public School
St Andrews                       St Andrews Public School
St Andrews                       St Andrews Community Centre
St Helens Park                   St Helens Park Public School
Wedderburn                       Wedderburn Resource Centre
Woodbine                         Woodbine Neighbourhood Centre



Officer’s Recommendation:

That the information be noted.

Committee’s Recommendation: (Kolkman/Cagney)

This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004

......................           General Manager       . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 2.1 Corporate Governance Committee Meeting 27.1.04                                                Page 10
That the Officer’s recommendation be adopted.

CARRIED

Council Meeting 3 February 2004 (Cagney/Kolkman)

That the Officer’s recommendation be adopted.

Addendum (Kremmer/Rule)

2.     That on Local Government Election day, appropriate signs be placed outside Helen
       Stewardson Hall redirecting voters to the Polling Place, Salvation Army Hall in Rudd Road,
       Leumeah.

WON and became part of the Motion.

Council Resolution Minute Number 31

That the Officer’s recommendation incorporating the above addendum be adopted.




This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004

......................       General Manager       . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 2.2 Corporate Governance Committee Meeting 27.1.04                                                   Page 11

2.2      Local Government Amendment Bill, 2003
        F87394

         Attachment               1.    Letter from Local Government and Shires Association of
                                        NSW – distributed under separate cover
                                  2.    Letter from the Minister for Local Government – distributed
                                        under separate cover
                                  3.    Briefing Notes on Local Government Amendment Bill 2003
                                        – distributed under separate cover
Preamble

Details of the Local Government and Shires Associations of NSW comments in regard to the
proposed Local Government Amendment Bill 2003 have been received and are submitted to
Council for information.

Report of Deputy General Manager

A letter has been received from the Presidents of the Local Government Association and Shires
Association of NSW putting forward the Associations’ comments in regard to the proposed Local
Government Amendment Bill 2003. A copy of the letter from the Minister for Local Government
explaining some of the proposed amendments is also attached for Council’s consideration.

Whilst the Associations were seeking comment by the third week of January 2004, contact has
been made with the Associations pointing out that the majority of Councils are in recess and they
are prepared to extend the time for comments but still have a difficulty with the consideration of the
Bill being undertaken by the Government when Parliament resumes in mid February.

The comments raised by the Associations’ staff would on the whole appear to be supportive of the
proposed amendments which deal with
•      Amalgamations;
•      Number of Councillors;
•      Boundary Adjustments;
•      Councillor Behaviour
•      Pecuniary Interest;
•      Postponement of Elections
If any Councillor would like to make comment on the proposals, please contact the Manager
Corporate Strategy and Support who will assist in making the submission to the Associations.

Officer’s Recommendation:

That the information be noted.

Committee’s Recommendation: (Rule/Kolkman)

That the Officer’s recommendation be adopted.

CARRIED

This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004.

......................           General Manager      . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 2.2 Corporate Governance Committee Meeting 27.1.04                                             Page 12

Council Meeting 3 February 2004 (Cagney/Kolkman)

That the Officer’s recommendation be adopted.

Council Resolution Minute Number 31

That the Officer’s recommendation be adopted.




This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004

......................      General Manager     . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 2.3 Corporate Governance Committee Meeting 27.1.04                                                   Page 13

2.3      Council Meeting Calendar
         F96988

Preamble

Council at its meeting held on 14 October 2003 adopted a meeting schedule for 2004 leading up to
the Local Government Elections. This timetable provides for Council Meetings on 3 February, 24
February and 16 March 2004 after which it is proposed to go into recess until after the Local
Government Elections.

Report of Manager Corporate Strategy and Support

With the Local Government Elections being held on 27 March 2004 and the unlikeliness of the
count being finalised and the poll declared by the Returning Officer by Friday 2 April 2004 it is
proposed that the Extraordinary Meeting of Council to elect the Mayor, Deputy Mayor and
Committees be held on Tuesday 13 April 2004.

This would result in the first Committee Meetings being held on 20 April 2004 and the first Council
Meeting on 27 April 2004. To assist both returning and new Councillors it is proposed that a
Councillor Orientation Day be held on Saturday 17 April 2004.

A further report will be submitted to the first meeting of the new Council detailing a meeting
schedule for the rest of 2004. That report will canvas the option of a four weekly cycle of Council
Meetings.

Officer’s Recommendation:

That subject to the election result being declared:

a.    The Extraordinary Meeting of Council to elect the Mayor, Deputy Mayor and Committees be
      held on Tuesday 13 April 2004.

b.    The first Committee Meetings of the new Council be held on 20 April 2004 and the first
      Council Meeting on 27 April 2004.

Committee’s Recommendation: (Sinclair/Rule)

That the Officer’s recommendation be adopted.

CARRIED

Council Meeting 3 February 2004 (Cagney/Kolkman)

That the Officer’s recommendation be adopted.

Council Resolution Minute Number 31

That the Officer’s recommendation be adopted.


This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004.

......................         General Manager        . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 2.4 Corporate Governance Committee Meeting 27.1.04                                                     Page 14

2.4      Sustainable Regions Program
         F105987

Preamble

Advice has been received from the Campbelltown/Camden Sustainable Regions Advisory
Committee requesting applications for the third round of funding for the Sustainable Regions
Program.

Report of Acting Deputy General Manager

The Sustainable Regions Program considers project proposals that will enhance the sustainable
development of the region. The 7 regional priorities are:

•      Recognise and address major social issues in the region;

•      Improve regional employment opportunities for local people;

•      Develop and support local industry and attract new sustainable environmentally friendly
       industry;

•      Identify and address youth needs;

•      Education and training at all levels;

•      Sustainability of natural and built environments;

•      Improve local and regional transport infrastructure for all users.

For this round of funding, priority will be given to projects that are in the category of sustainability of
natural and built environments and improve local and regional transport infrastructure for all users.

Integrated Transport Strategy for the Campbelltown/Camden Region

A joint project between Campbelltown and Camden Councils to prepare an integrated transport
strategy for the Campbelltown/Camden region with the aim of providing improved transport options
to encourage residents of Campbelltown and Camden to make more sustainable transport choices.
The strategy will provide a framework to plan, facilitate and implement an integrated transport
system for Campbelltown and Camden that is based on the principles of sustainability.

       Estimated Cost                                                                   $140,000

       Funding Sustainable Regions                                                      $100,000

       Funding Camden Council                                                            $20,000

       Funding Campbelltown Council                                                      $20,000




This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004.

 ......................         General Manager         . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 2.4 Corporate Governance Committee Meeting 27.1.04                                                  Page 15
George’s River Walking Tracks

Council considered a report on the community response to the Walking Track Network Concept
Plan at the Council Meeting held on 25 November 2003. Extensive advertising and community
consultation was provided for a period of 66 days and 25 submissions were received. Issues
identified in the submissions were vandalism; impact on flora and fauna; unauthorised access;
security of private property; feral species; safety of bush walkers; fire; noise pollution; better
management of existing areas; provision of parking; provision of facilities and access for disabled
people; erosion and siltation and the impact on Aboriginal Heritage sites.

In the report, it was recommended that a preferred option for a walking track network was not
identified through the exhibition of the Draft Walking Track Network Concept Plans. It was clear
from the exhibition that the community would prefer Council to adopt the approach of improved
management of existing tracks and bushland areas rather than construct any new tracks.

It was a recommendation of the Council that a joint report from the Planning and Environment and
City Works Divisions be provided to Council identifying priorities for upgrading of existing tracks
including costs associated with capital improvements and ongoing maintenance.

This project would be appropriate under the regional priority of sustainability of natural and built
environments.

Costings for the project are being prepared and will be submitted with the application.

Fencing of Areas of High Conservation Value in the Georges’ River Nature Reserve

This project would identify areas of high conservation value in the Georges’ River Nature Reserve
with a view to constructing appropriate fencing to protect these areas. BHP Billiton has offered a
steel rope that may be appropriate for the proposed fencing for community use.

Funding may be obtained for wages and other costs associated with the construction of the fences.
Directional signs may also be incorporated as part of this project which would also be appropriate
for the regional priority of sustainability of natural and built environments.

Costings for the project are being prepared and will be submitted with the application.

Multifunctional Central Youth Space

It is proposed to resubmit a revised application for a Multifunctional Youth Space in the Macarthur
shopping precinct. A joint application with Lend Lease was submitted in the previous funding round
but was unsuccessful.

The Youth Strategy and Community Consultations clearly indicate that developing activities for
youth is essential for Campbelltown. The current Youth Services Model is under review and it has
been clearly identified that Macarthur Square is a major gathering place for Campbelltown’s youth.

The Centre would provide I.T. facilities, link with TAFE courses, performance space, band areas,
information and recreational services. The previous proposal will be revised to develop the concept
further.

The estimated cost would be approximately $6 million.

This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004

......................         General Manager       . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 2.4 Corporate Governance Committee Meeting 27.1.04                                             Page 16
Summary

The closing date for submission is 11 February 2004 and when all documentation is finalised
copies will be circulated to Councillors.

Officer’s Recommendation:

That Council prepare submissions to the Sustainable Regions Program for funding for the four
projects identified in this report.

Committee’s Recommendation: (Kolkman/Rule)

That the Officer’s recommendation be adopted.

CARRIED

Council Meeting 3 February 2004 (Cagney/Kolkman)

That the Officer’s recommendation be adopted.

Council Resolution Minute Number 31

That the Officer’s recommendation be adopted.




This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004

......................      General Manager     . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 3.1 Corporate Governance Committee Meeting 27.1.04                                                 Page 17

3.      Financial Services

3.1     Credit Card Merchant Services Fees
        F84415

Preamble

The Reserve Bank has introduced reforms in credit card transactions between financial institutions.
These reforms have resulted in a reduction in merchant service fees that were passed onto
Council effective 1 November 2003.

Report of Manager Financial Services

All credit card transactions processed by Council and its agents attract a Merchant Service Fee. A
significant component of the Merchant Service Fee has been the costs associated with interchange
fees between financial institutions. A credit card interchange fee is paid on transactions received
by the acquirer (Council’s agent NAB PostBill Pay) to the issuer (the financial institution whose
name appears on the card).

Merchant Service Fees are paid on all Council transactions processed through EFTPOS terminals
and also Council’s agent for rate collections, PostBill Pay telephone services. The budget estimate
for 2003-2004 is $200,000 for Merchant Service Fees.

Merchant Service Fees previously incurred before the Reserve Bank reforms were National
Australia Bank 1.3% and PostBill Pay 1.2% on all Bankcard, Mastercard and Visa Card payments.
The new rate from both service providers is 0.8% effective from 1 November 2003 and an
estimated saving of $20,000 is anticipated for the remainder of this financial year which will be
reflected in the December Financial Review.

Officer’s Recommendation:

1.     That the information be noted.

2.     That provision be made in the December Financial Review reflecting a $20,000 saving on
       Merchant Service Fees.

Committee’s Recommendation: (Rule/Sinclair)

That the Officer’s recommendation be adopted.

CARRIED

Council Meeting 3 February 2004 (Cagney/Kolkman)

That the Officer’s recommendation be adopted.

Council Resolution Minute Number 31

That the Officer’s recommendation be adopted.

This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004.

......................        General Manager       . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 3.1 Corporate Governance Committee Meeting 27.1.04                                                 Page 18

3.2       Investment Report
          F55269

          Attachment                 1. Investment Return Report – December
                                     2. Graphical Performance Analysis

Preamble

Council’s investments as at 31 December 2003.

Report of Manager Financial Services

Council's investment portfolio as at 31 December 2003 stood at approximately $40m. The funds
are currently being managed both by Council staff and Fund Managers and the annualised returns
are as follows (on a percentage per annum basis).
                                                                    31 December 2003
      •      Treasury Corp                                                    4.73%
      •      Alliance Capital Cash Enhanced Trust                             4.76%
      •      Local Government Financial Services                              4.87%
      •      Macquarie Bank                                                   4.92%
      •      Council Managed Funds                                            4.98%
      •      Local Government Ethnical Fund                                   5.07%
      •      Benchmark: 90 Day Bank Bill Index                                4.79%

The monthly weighted average return for the entire portfolio of $40m was 5.18% which shows an
under performance of the BBSW benchmark of 5.38%. Direct investments managed by Council
staff achieved a weighted average return of 5.3% for the month. This reduced performance overall
can be attributed to the return on funds managed by Alliance Capital. Although these funds have
achieved an acceptable annual return, the return for the current month of 2.53% should be more
appropriately measured against the strong return for November of 6.71%.

The current strategy of investing in shorter dated maturities remains appropriate at this time to
ensure any opportunities to increase returns as a result of interest rate rises can be utilised.

Investment opportunities are continually reviewed to achieve the maximum returns possible.

Officer’s Recommendation

That the information be noted.

Committee’s Recommendation: (Kolkman/Cagney)

That the Officer’s recommendation be adopted.

CARRIED


This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004.

......................           General Manager    . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 3.1 Corporate Governance Committee Meeting 27.1.04                                              Page 19

Council Meeting 3 February 2004 (Cagney/Kolkman)

That the Officer’s recommendation be adopted.

Addendum (Fowler/Cagney)

2.     That a report be presented detailing the first twelve months of operation of the Local
       Government Ethical Fund.

WON and became part of the Motion.

Council Resolution Minute Number 31

That the Officer’s recommendation incorporating the above addendum be adopted.




This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004

......................      General Manager      . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 3.1 Corporate Governance Committee Meeting 27.1.04                                                Page 20

3.3     Sundry Debtors
        F9813

        Attachment             1.     Debtors Summary as at 30 November 2003 and 31
                                      December 2003
                               2.     Aged Balances as at 30 November 2003 and 31 December
                                      2003

Preamble

A report detailing the amounts outstanding by fund and age in sundry and miscellaneous debts for
the months of November and December 2003 together with details of recovery action taken during
the period since the last report.

Report of Manager Financial Services

The amount due to Council as at 31 December 2003 is $776,436 representing a decrease of
$428,261 since 31 October 2003. The ratio of outstanding debts to current invoices indicates
58.3% of debts are 60 days or more in arrears which is an increase of 44.2% on the same period
last year.

During the combined period of November and December 928 invoices were raised totalling
$976,214, the most significant being in the following areas:

•      Invoices to the value of $83,155 in Road and Footpath Restorations have been raised
       mostly on Sydney Water - $35,514, and Telstra - $31,499 for footpath or road reinstatement
       works where access through Council’s property was required.

•      The reimbursement of lawn mowing carried out on behalf of the Roads and Traffic Authority
       and Department of Housing totalled $66,288 and was invoiced during the month. The
       administration of fleet vehicle sales is represented by a contra entry with the payments
       received totalling $114,996.

•      Shops and Office Rentals of Council owned commercial premises totalled $47,370.

•      Other Funds - In accordance with Council’s resolution West Tigers were invoiced $150,000
       on 1 December 2003, the amount of their agreed contribution towards car parking.

Receipts to the value of $698,004 were received during November and $706,471 during
December. The most notable have been in:
•       Parks and Tennis Courts            $56,622
•       Private Works                      $116,662
•       Government Grants                  $130,260
•       Other Funds                        $175,910

Efforts are continually being maintained to reduce the outstanding balance and appropriate action
in accordance with Councils policies is being taken to assist in recovery.


This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004.

......................       General Manager       . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 3.1 Corporate Governance Committee Meeting 27.1.04                                                Page 21
During the month Writs were issued in relation to outstanding effluent removal and Private Works
accounts and a Seizure Notice was served regarding an illegal rubbish dumping matter.

Officer’s Recommendation:

That the information be noted.

Committee’s Recommendation: (Rule/Kolkman)

That the Officer’s recommendation be adopted.

CARRIED

Council Meeting 3 February 2004 (Cagney/Kolkman)

That the Officer’s recommendation be adopted.

Council Resolution Minute Number 31

That the Officer’s recommendation be adopted.




This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004

......................           General Manager   . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 3.1 Corporate Governance Committee Meeting 27.1.04                                                  Page 22

3.4     Monthly Rates Summary
        F34400

        Attachment                 1.   Monthly Rates Summary
                                   2.   Budget to Actual result

Preamble

Details of the combined Rates and Charges levied and the cash collections achieved for the
months of November and December 2003.

Report of Manager Financial Services

Rates and Charges levied to 31 December 2003 were $55,588,859. This figure represents 99.71%
of the $55,750,000 2003-2004 budgeted income.

Rates and Charges collected since 31 October 2003 of $10,666,847 have increased the total net
cash collections as at 31 December 2003 to $31,365,559. In percentage terms the amount
collected to the end of December represents 55.06% of all rates and charges due to be paid. In
comparison, the amount collected in the same period last year was 54.78%.

Debt recovery action during the month involved the issue of 1,112 letters of demand to defaulters
of two or more instalments exceeding $500. These letters represented a combined arrears balance
of $954,879 and were due for payment prior to the end of December without penalty. The arrears
balance has been successfully reduced to $217,018 and resulted in payments or acceptable
arrangements being received from 860 ratepayers. Other recovery action involved the issue of 8
Statements of Liquidated Claim and 5 Writs of Execution. Council staff continue to monitor and
provide as much assistance as possible to those ratepayers experiencing difficulty in settling their
accounts.

Ratepayers who have recently purchased property and would not have received an account are
posted a “Notice to New Owner” letter. During the period 98 new property owners were advised of
the amount in annual Council rates and the balance due on their account following settlement.

Officer’s Recommendation:

That the information be noted.

Committee’s Recommendation: (Rule/Banfield)

That the Officer’s recommendation be adopted.

CARRIED

Council Meeting 3 February 2004 (Cagney/Kolkman)

That the Officer’s recommendation be adopted.



This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004.

......................           General Manager     . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 3.1 Corporate Governance Committee Meeting 27.1.04                                             Page 23

Council Resolution Minute Number 31

That the Officer’s recommendation be adopted.




This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004

......................      General Manager     . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Corporate Governance Committee Meeting 27.1.04                                                              Page 24

3.5      General Valuation
         F26899.2

          Attachment              Summary of percentage increase by locality


Preamble

Council has recently received a General Valuation with 1 July 2003 base date land values as
determined by the Valuer General’s Department.

Report of Manager Financial Services

The Valuer General’s Department supplied the new valuations early in December 2003. These
have since been loaded onto Council’s computer database for further analysis.

In total the Valuation Register has increased by $4.46 billion to $9.62 billion which in percentage
terms represents an increase of 86.3%. The Valuer General’s Department has attributed this
increase to Campbelltown’s accessibility to the Sydney CBD following development of the M5
together with other contributing factors including “buoyant economic conditions characterised by
historically low interest rates, low unemployment and low inflation, and shortage of available sites.”

Comparisons of valuation increases have been grouped into the three key rating categories within
the Local Government Area - Residential, Business and Farmland. The average valuation increase
for Residential Land is 102%: Business Land 87% and Farmland 118%.

The most significant changes in Residential Land values have been in the Claymore, Airds and
Minto localities experiencing increases of 380%, 191% and 161% respectively. Business Land
values in Gilead, Blairmount and Eschol Park increased from between 148% to 173% and
Farmland values in Campbelltown and Blairmount experienced the greatest increases of 145% and
152%.

The effect valuation increases will have on rate liability will be presented in a further report as part
of the annual budgetary process.

Officer’s Recommendation:

That Council be presented with rating scenarios as part of the budget process.

Committee’s Recommendation: (Rule/Kolkman)

That the Officer’s recommendation be adopted.

CARRIED

Council Meeting 3 February 2004 (Cagney/Kolkman)

That the Officer’s recommendation be adopted.



This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004.

......................         General Manager         . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson
Item 3.1 Corporate Governance Committee Meeting 27.1.04                                                 Page 25

Council Resolution Minute Number 31

That the Officer’s recommendation be adopted.




                                    *     *     *         *




This is Page No             of the Minutes of the Ordinary Meeting of the Campbelltown City
Council held on 3 February 2004

......................      General Manager         . . . . . . . . . . . . . . . . . . . . . . . . . . . Chairperson

				
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