Guidance Note

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					Guidance Note 3

Guidance on Placing School Pupils for Work Experience
within the University Of Strathclyde


It is recognised that the placing of pupils for work experience is beneficial for both parties
involved and that it is a useful method of obtaining personal development for the pupils.
However, the placing of school pupils in departments of the University to obtain such work
experience may, in the event of an accident to (or caused by) the pupil, increase the liability
of the Head of Department or the University to both criminal and civil litigation. These notes
are not intended to prevent or impede the placing of school pupils in the University but, if
followed, should reduce the likelihood of such a placement ending in an accident to (or
caused by) the pupil and ensure that the legal integrity of the University and the department
is not compromised.

While the guidance is written to cover the placing of school pupils on work experience within
the University, all of it will apply to other, previously less formal arrangements, e.g. where
staff members arrange for school age children to work in the University during the holidays.

At present, the arrangements for bringing pupils into the University are extremely varied. In
some cases they are brought in through Human Resources which seeks places for them; in
others, a school or Education Industry Support Group will deal directly with departments. In
some cases, a placement has been arranged through personal contacts. While it is not
necessary to establish one method for agreeing placements, it is essential that a common
high standard of safety is ensured for all school pupils on placement within the University.

SCHOOL PUPILS ARE A HIGH RISK GROUP IN THE WORKPLACE. They are naïve,
without training and experience, liable to underestimate danger and overestimate their own
capabilities. Additionally, because of their age, they may be protected from risk by being
specifically prohibited, by legislation, e.g. The Health and Safety (Young Persons)
Regulations 1997 from carrying out certain acts or prohibited from using certain pieces of
equipment. They must not be asked or allowed to carry out any task which is forbidden to
them by law, e.g. the operation of a circular saw or work in which there is a risk to health
from noise or vibration or which involves harmful exposure to agents which are toxic or
carcinogenic. Information should be obtained on any such legislation.

It is a requirement of The Health and Safety (Young Persons) Regulations 1997 that a
written risk assessment of the pupil’s work in the department be completed by an
appropriate member of department staff before the pupil is allowed to carry out ANY work in
the department.

The risk assessment should give details of the risks to which the pupil may be exposed
during their placement and the protective and preventative measures put in place by the
department to control and reduce those risks. It should take into account the activities of the
pupil and those with whom they may come into contact and should detail the level of
supervision required. However, pupils must not be left unattended to work with or around
any equipment or materials which could be considered hazardous. The department should
ensure that any disability or pre-existing medical condition, e.g. allergy or colour blindness, is
taken into account when preparing the risk assessment as well as the inexperience, lack of
awareness of risks and immaturity of the pupil.

Safety Services reserve the right to inspect such risk assessments and may also interview
some pupils during their placement to discuss their experience of health and safety within
that particular department.


                                                                                     t
Department of Safety Services                                                      13 August 2007
Prior to the Placement

The department MUST notify:
Human Resources, who will keep a record of the details of school pupils’ placements;
Katie Jatta, Finance Office to ensure that the pupil is covered by the University’s insurance
policies;
Safety Services, 177 St James Road, JA Campus

THE DEPARTMENT IS REQUIRED BY THE HEALTH AND SAFETY (YOUNG PERSONS)
REGULATIONS 1997 TO SEND A COPY OF THE RISK ASSESSMENT TO THE
PARENT(S) OR GUARDIAN OF THE PUPIL TO BE RECEIVED PRIOR TO THE
COMMENCEMENT OF THE PLACEMENT. This information MUST be sent directly to the
parent or guardian and not through the school. Other appropriate information should be
included with this, e.g. relevant sections of the Departmental Safety Regulations, details of
duties to be carried out while on placement, joining details such as maps, contact names,
dates and times of placement, etc. This information should be copied to the pupil’s school or
placement organiser.

On Joining the Department
On the morning when the pupil joins the department they should be given a tour of those
areas of the department where they will be required to work. It should be explained who is
giving supervision and to whom the pupil will report while working in the department. During
this tour the location of fire exits, prohibited equipment/areas, toilets etc. should be shown
and emergency procedures for fire and first-aid explained to the pupil.

The pupil should be instructed on their duties including any limits and prohibitions. They
should be talked through those sections of the departmental Safety Regulations which will
be relevant to them as well as their risk assessment and given adequate time to ask
questions. Proper and adequate supervision as required by the risk assessment must be
provided at all times while they are in the department.




                                                                                 t
Department of Safety Services                                                  13 August 2007
                                SCHOOL PUPILS ON PLACEMENT


(Copies of this form, with the first section completed, should be used as notification of the
placement to Human Resources; Katie Jatta, Finance Office and Safety Services prior to the
commencement of the placement).

Name of Pupil:

Department:

Address:

School:

Supervisor(s) while in University:

Date of Placement:                      From:          To:

Information sent to school:                           Date:

Risk assessment sent to Parent(s)/Guardian:           Date:



(This section of the department’s notification form should be completed by the pupil’s
supervisor as soon as possible after the pupil has started the placement and held on file,
with a copy of the risk assessment, for at least two years after the end of the placement.)

Instructions given on: Departmental Safety Regulations, Risk Assessment, Duties.
Limits/Prohibitions

Name:                                            Signature:

Date:                                            Time:



                                   (Please photocopy this page)




                                                                                  t
Department of Safety Services                                                   13 August 2007

				
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