Sample Letters Sample Letter / E-mail for Leadership Endorsement of the Charitable Fund Drive (CFD) This could be a memo or e-mail from your Agency Head or Site Managers supporting the campaign. E-mails for Recruiting Campaign Volunteers Recruit campaign helpers to assist you with the campaign. Publicizing your Campaign Kickoff Sample text to promote your kickoff and promote the Statewide CFD kickoff. Sample End-of-Campaign Thank-You E-mail to Campaign Volunteers A short thank you easily customized to thank those that helped you make the 2009 Charitable Fund Drive a success. Sample letters to a business to request a donation A draft letter that can be customized to ask a business to help with incentives, auction items, or other opportunities to help support you in your campaign efforts. If you do solicit gifts from businesses, please contact the CMO Team (cmoteam@earthlink.net) for thank you letters.
Sample Letter / E-mail for Leadership Endorsement of CFD Dear Colleague, For the past [number] years, [name of agency] has earned a reputation for caring about the community where we live and work. Whether it’s through the Charitable Fund Drive or through our own personal giving, [agency] employees have always lent support and a helping hand to others. Here in (your community) and across the state, there are many nonprofit organizations providing valuable resources and services that benefit our neighbors, our families, our friends and even ourselves. Imagine our community without these resources and service—it’s not a comfortable thought. I encourage each of you to ask yourself this question: ―What do I care about?‖ It will help all of us consider our values, and, hopefully, better understand our priorities. It might spur you to use the Charitable Fund Drive to support those things you believe are important to you and your community. I would encourage you to go online (http://ecfd.oregon.gov) and explore the many organizations that are part of the campaign. [date] begins our CFD agency awareness and campaign efforts. Let’s continue our commitment to our community through employee payroll contributions. If every State of Oregon employee gave just $5.00 a month to the CFD, we could raise more than $3 million for the 850+ nonprofit organizations in the campaign. It’s amazing what we can do when we give together! Let’s also keep supporting these agencies and their services by volunteering our time and continuing our donations through payroll contribution. The CFD truly makes Oregon a better place.
Thank you for your generous support. [Name] [Title]
E-mail for Recruiting Campaign Volunteers Dear [NAME]: As you probably remember, it’s almost time for this year’s Oregon Employees’ Charitable Fund Drive! Last year, [AGENCY / WORKPLACE] raised $XXXX for more than 850 charities. This year’s theme is ―We Give. Together,‖ which recognizes the power we have as State employees in giving back to the community through the CFD. It is also a reflection that we are in this together, especially in these difficult times, as nonprofit organizations are doing all that they can to provide resources and services to those in need. I hope it will spur people to think about the things they truly value and want to support in Oregon – and that they we can help them use the Charitable Fund Drive to support those nonprofit organizations. I would like your help to make this happen. If you are interested in getting involved in the Charitable Fund Drive, I would love to have your assistance. We will need volunteers to talk about the CFD in their staff meetings and spread the word. If you want to get even more involved, we are hoping to plan [INSERT INFORMATION ABOUT FUNDRAISER, LUNCHTIME ACTIVITY, ICE CREAM SOCIAL, ETC.]. That might be a fun way for you to help us bring awareness to the campaign and the 850+ organizations that will benefit from it this year. Please let me know if you are interested in being part of the team planning CFD activities – I am looking forward to working with you on this! Many thanks, [YOUR NAME] [YOUR TITLE, AGENCY]
Publicizing your Campaign Kickoff In just a few weeks, starting on [DATE], [AGENCY] will launch our Charitable Fund Drive for 2009. This year’s theme for the Fund Drive is ―We Give. Together.‖ To kick off the Fund Drive with a big splash, we are hosting a special [LUNCHTIME ACTIVITY, COFFEE BREAK, ICE CREAM SOCIAL, ETC.]. If you attend, you’ll not only get a chance to find out about your giving options in this year’s fund drive (more than 850 organizations), but you’ll get to hang out with your co-workers at this fun event. The goal for this year's campaign is to [INSERT SITE GOAL]. In addition, you’re also invited to join other State employees at the Statewide Charitable Fund Drive Kickoff. It will start at 11:30 a.m. on Thursday, September 10 on the Capitol Mall. Everyone is welcome to attend – there will be music - Sneakin' Out (a Portland based band),
snacks, a door prize drawing, and a chance to talk directly with the charities in this year’s campaign. Sincerely, [your name here] [your title here]
End of Campaign Thank-You E-mail to Donors / Helpers Dear [NAME]: Thank you for all your hard work to make the 2009 Charitable Fund Drive a success. Through your gift of time and effort to the campaign, [Agency / Worksite] employees donated [$ amount] to help more than 850 nonprofit organizations in the state. Together, we are showing that State employees care about the future of Oregon’s citizens, our quality of life, and our natural heritage. Again, my sincere thanks for the work you put into the CFD. We couldn’t have done it without you! Sincerely, [your name here] [your title here]
Sample letter to a business to request a donation Dear Business Owner: Each year, The State of Oregon holds this campaign to raise more than $1.2 million for more than 850 nonprofits statewide. The Charitable Fund Drive (CFD) generates support for over 850 nonprofit organizations at work in every community around Oregon. Here are just a few of the ways the participating organizations are making a difference: • Changing lives through the caring power of community • Providing resources to low-income communities • Preventing child abuse • Working to find a cure to many major diseases • Protecting the environment • Respecting the worth and dignity of every person • Providing simple, decent, affordable housing • Supporting arts and cultural events • Inspiring and supporting people to work for justice Many State of Oregon offices sponsor fundraising events, like prize drawings and silent auctions, which incorporate items donated by local businesses. Any items donated by your
business for the 2009 Charitable Fund Drive will be used to raise donations for the 850+ nonprofits. If you decide to make a donation, we can then provide you with a letter that acknowledges your donation and provides charities’ federal tax ID number for tax purposes. On behalf of all 850+ nonprofit organizations, we offer our sincere thanks for supporting the State of Oregon Charitable Fund Drive, and your willingness to partner with us to improve our community. Sincerely,
(NAME) (AGENCY)