Bharat Petroleum Corporation Ltd. (A Govt. of India Enterprise ) Refinery, Mahul, Mumbai -74
TENDER NOTICE
Sealed Tenders are invited in three part system (Part 1- Pre-qualification , Part 2- Techno-commercial Bid and Part 3– Price Bid) from experienced and reputed suppliers having financial standing and fulfilling the qualifying requirements as mentioned in Tender Documents , for following Tender.
Tender Ref No. Tender Name Earnest Money Deposit. Sale of Tender Document Cost of Tender Document (Nonrefundable). Address for Sale of Tender Document
BPCL (R) / P&CS/ OT/10 Procurement of On-line Analyzers for Blending Euro –IV MS and HSD at BPCL, Mumbai Refinery. Rs. 10 Lakhs 14.07.2009 to 18.08.2009 (except Saturdays, Sundays and BPCL holidays) – Time 11.00 AM to 3.00 PM. Rs. 1000/- each to be paid by Demamd Draft of any scheduled bank drawn in favour of Bharat Petroleum Corporation Limited. Sr. Manager (P&CS)/ Manager (P&CS) P&CS Dept, 2 nd Floor, South Block, Administration Building, BPCL Refinery, Mahul, Mumbai 400 074. Phone 2553 3277 / 2553 3262 19.08.2009 – 10.00 AM.
Bid Due date & Time
Salient features of Tender documents can be viewed on our web site – www.bharatpetroleum.in / Tenders / Refinery - Procurement. However bidders to note that the entire tender document is available in hard copy only and bidders are required to purchase tender document from our office. Bids shall be submitted only against hard copy of our tender document.
Sd/-DGM (P&CS)
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LETTER INVITING BID
Ref: BPCL ( R) / P&CS /10 To, SUBJECT: PROCUREMENT OF ON-LINE ANALYSERS FOR BLENDING EURO-IV MS AND HSD AT BPCL, MUMBAI. ( TENDER DOCUMENT NO. BPCL ( R) / P&CS /10) Dear Sirs, 1. INTRODUCTION: Bharat Petroleum Corporation Limited (BPCL) intends to Procure OnLine Analysers for Blending EURO-IV MS and HSD at Mahul, Mumbai, India. 2. BID SUBMISSION: Bids shall be submitted in the manner described in Clause No. 13.0 of Bidding document and in line with the specified commercial terms and conditions. Bids will be received on or before 19th August 2009 up to 10.00 Hrs. at the following address : Deputy General Manager ( P& CS) Bharat Petroleum Corporation Limited, Refinery Division Mahul Village, Mumbai- 400074, INDIA Date : 09th July 2009
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Bids sent through Telex, Telegram, Fax, Computer floppy, CD, E – Mail or any other means than that specified shall not be accepted. BPCL takes no responsibility for delay, loss or non-receipt of bids sent by post or courier. Please acknowledge receipt of this letter along with all enclosures and confirm your participation through a Letter or Fax message. In case you decide not to quote please return all the enclosures at the earliest. Thanking you,
Very truly yours,
_______________
S.F.Kanchwalla
Deputy General Manager ( P& CS)
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13.0
COMMERCIAL TENDER TERMS AND CONDITIONS FOR ON-LINE ANALYSER FOR EUROIV MS AND HSD AT MUMBAI REFINERY
BPCL TENDER NO. : BPCL( R) /P&CS /OT /10 13.0.1 GENERAL INSTRUCTIONS 1) YOU ARE INVITED TO QUOTE IN THREE BIDS (PRE-QUALIFICATION , UNPRICED & PRICE BIDS) FOR THE FOLLOWING ITEMS AS MENTIONED IN CONTAINT OF THIS TENDER. 2) YOUR OFFER SHALL BE SENT TO THE ADDRESS MENTIONED IN THE PRESS TENDER NOTICE. YOU MAY ALSO PUT RUBBER STAMP OF YOUR ORGANIZATION ON THE ENVELOPE SO AS TO PARTLY COVER THE ADDRESS STICKER. 3) YOUR OFFER CAN BE SENT BY COURIER / POST OR HAND DELIVERED. IN CASE OF HAND DELIVERY, TENDERS SHALL BE DEPOSITED IN P&CS TENDER BOX INSTALLED AT REFINERY MAIN GATE, MAHUL, BPCL REFINERY OR IN THE TENDER BOX INSTALLED AT P&CS DEPARTMENT AT SECOND FLOOR IN SOUTH BLOCK , ADMIN BUILDING OF REFINERY. TENDERS SHALL NOT BE HANDED OVER TO ANY PERSON OR DEPOSITED AT ANY OTHER PLACE. 4) YOUR OFFER SHOULD REACH US ON OR BEFORE 10.00 AM ON THE DUE DATE. 5) PLEASE MENTION YOUR UNIT VALUE BOTH IN WORDS AND FIGURES IN SCHEDULE OF RATES IN THE PRICE BID. 6) YOUR QUOTED RATES OF SERVICES PORTION SHALL BE INCLUSIVE OF ALL APPLICABLE TAXES & DUTIES INCLUDING VAT, EXCEPT SERVICE TAX WHICH SHALL BE QUOTED SEPARATELY IF APPLICABLE. FORM-A (FOR SERVICE TAX) TO BE ATTACHED WITH THE PRICE BID. YOUR RATES SHALL REMAIN FIRM TILL COMPLETION OF WORK. IN CASE THE BIDDER DOES NOT QUOTE FOR THE SERVICE TAX SEPARATELY, IT WILL BE ASSUMED THAT SERVICE TAX IS NOT APPLICABLE. NO CLAIM FOR THE SERVICE TAX WILL BE ENTERTAINED SUBSEQUENTLY 7) KINDLY ENSURE TO STATE NAME AND DESIGNATION OF THE AUTHORITY SIGNING THE OFFER. 8) PLEASE CONFIRM TO ALL OUR POINTS IN 'TERMS & CONDITIONS' OR ELSE WE WILL PRESUME THAT ALL OUR TERMS & CONDITIONS MENTIONED IN THIS TENDER ARE ACCEPTABLE TO YOU.
9)
NEFT PAYMENT :
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Payments to contractors etc. shall be made by National Electronic Fund Transfer (NEFT) only. Payment by cheque will be made only to those vendors whose bank is located in the city where NEFT payment facility is presently not available. Bids received from vendors who are not accepting the NEFT payment terms are likely to be rejected. Kindly ensure to state name & designation of the authority signing the offer. Your quotation shall be forwarded in enclosed format only. Bids received in format other than the enclosed format are liable to be rejected. 13.1 BIDDING INSTRUCTIONS: 13.1.1 METHOD OF SUBMITTING PRE-QUALIFICATION, UN-PRICED AND PRICED BIDS: 1) YOUR QUOTATION SHOULD COMPRISE OF ONE COPY OF PRICE BID, ONE COPY OF PRE-QUALIFICATION AND TWO COPIES OF UNPRICED BID SHALL BE SENT IN THREE SEPARATE SEALED COVER. 2) ALL ABOVE MENTIONED THREE SEALED ENVELOPES SHOULD BE SUPERSCRIBED WITH APPROPRIATE CAPTIONS. I.E. TENDER NO. DATE, DUE DATE, PRE-QUALIFICATION, PRICE AND UNPRICED BIDS AS THE CASE MAY BE. 3) ABOVE THREE ENVELOPES SHALL BE PUT IN COMMON SEALED ENVELOP MARKED WITH TENDER NO. & DUE DATE. 4) THE PRICED AND UNPRICED BID SHALL BE IDENTICAL IN ALL ASPECTS EXCEPT THAT THE PRICED BID ALONE SHALL CONTAIN THE PRICE/S. ALL OTHER TERMS AND CONDITIONS APPEARING ON OUR INVITATION TO TENDER SHALL APPLY. 5) NON COMPLIANCE SHALL RESULT IN REJECTION OF OFFERS. 13.2 .PRICING TYPES: FOR INDIAN VENDORS: YOUR PRICES SHOULD BE DOOR DELIVERY BASIS. FREIGHT & OCTROI WILL BE PAID BY YOU AND THE SAME WILL BE REIMBURSED TO YOU AT ACTUALS AGAINST DOCUMENTARY PROOF. DELAY IN RECEIVING INVOICES OR FAILURE OF DELAY OR FAILURE IN PROVIDING COPIES OF DISPATCH DOCUMENTS/ORIGINAL MTC/ORIGINAL
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TPI REPORT, ETC AND ANY DEMURRAGE OR WHARFAGE OR ANY LOSS RESULTING THEREBY SHALL BE BORNE BY THE VENDOR. FOR GLOBAL VENDORS: F.O.B BASIS TO THE NEAREST AIRPORT/ SEAPORT. PLEASE CONFIRM APPROX.WEIGHT AND VOLUME (SIZE) OF CONSIGNMENT, SO THAT WE CAN DECISDE THE MODE OF TRANPORT. 13.3 DEADLINES: THE VENDOR SHALL QUOTE THEIR BEST DELIVERY INLINE WITH THE REQUIREMENT STIPULATED IN THE RFQ. BPCL RESERVES THE RIGHT TO ACCEPT OR REJECT THE BIDS WITH LONGER THAN REQUIRED DELIVERY. DELIVERY IS THE ESSENCE OF THE ORDER. THOSE BIDS NOT MEETING OUR DELIVERY SCHEDULE MAY NOT BE CONSIDERED FOR PRICE BID OPENING. 13.4 TERMS OF DELIVERY: FOR INDIAN VENDORS: THE ABOVE MATERIAL IS TO BE DELIVERED TO OUR REFINERY WAREHOUSE AT MAHUL, CHEMBUR, MUMBAI 400 074. SUPPLY OF PART QUANTITIES WILL BE ACCEPTABLE ONLY AT THE DISCRETION OF BPCL. IN ALL OTHER CASES VENDOR SHALL SUPPLY THE ENTIRE QUANTITY AT A TIME. FOR GLOBAL VENDORS: F.O.B NEAREST AIRPORT/SEAPORT. 13.5 SHIPPING INSTRUCTIONS FOR GLOBAL VENDOR: THE CONSIGNMENT IS TO BE FORWARDED THROUGH ASSOCIATES OF OUR FREIGHT FORWADER. THE DETAILS OF WHICH WILL BE GIVEN LATER. 13.6 TERMS OF PAYMENT: AS PER SPECIFIED IN TENDER ENQUIRY THE
13.7 PENALTY FOR BREACH OF CONTRACT:
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DELIVERY SHALL BE GUARANTEED AGAINST THE FOLLOWING LIQUIDATED DAMAGES CLAUSE: "THE CONTRACT PRICE SHALL BE REDUCED @ 1/2 % PER WEEK OF DELAY OR PART THEREOF SUBJECT TO A MAXIMUM OF 5 % OF THE TOTAL VALUE OF EACH DELAYED COMPLETE UNIT". THE ABOVE CLAUSE WILL BE APPLICABLE SUBJECT TO OUR STANDARD "FORCE MAJEURE" CONDITIONS. 13.8 GURANTEES: THE EQUIPMENT SHALL BE GUARANTEED FOR ITS DESIGN, GOOD WORKMANSHIP, SIZE, CAPACITY AND OPERATION AND SATISFACTORY PERFORMANCE FOR A MINIMUM PERIOD OF 12 MONTHS FROM THE DATE OF COMMISSIONING OR 18 MONTHS FROM THE DATE OF DESPATCH WHICHEVER IS EARLIER. 13.9 CONTRACT RIDERS (CLAUSES): 13.9.1 PRE-QUALIFICATION BID WILL BE OPENED ON THE FOLLOWING WORKING DAY ON DUE DATE. 13.9.2 ONE OF YOUR REPRESENTATIVE CAN WITNESS THE TECHNICAL BID OPENING OF YOUR OFFER ON THE FOLLOWING WORKING DAY ON DUE DATE AT 2.00 PM AT P&CS CONFERENCE ROOM, 2ND FLOOR, SOUTH BOCK, ADMIN.BLDG. PLEASE LET US KNOW THE NAME OF THE PERSON WHO WILL BE ATTENDING THE SAME, TO ENABLE US TO PREPARE A WELCOME SLIP. 13.10 OTHER CONTRACTUAL STIPULATIONS: 13.10.1 THE BIDDER IS REQUESTED TO ADHERE TO SPECIFICATIONS AS WELL AS COMMERCIAL TERMS. TECHNICAL
DEVIATION : YOU ARE REQUESTED TO HAVE ALL YOUR QUERIES CLARIFIED BEFORE BIDDING. HOWEVER, IF YOU STILL HAVE DEVIATIONS FROM OUR RFQ AND THE ATTACHMENTS (SPECIFICATIONS / SCOPE OF WORK), PLEASE INDICATE DEVIATIONS IN YOUR OFFER UNDER A SEPARATE TITLE 'DEVIATIONS' GIVING REFERENCE TO RFQ CLAUSE NO. DEVIATIONS APPEARING UNDER CLAUSE 'DEVIATIONS' SHALL BE CONSIDERED WHILE EVALUATING THE OFFER. IN CASE YOUR OFFER DOES NOT CONTAIN A SEPARATE TITLE "DEVIATIONS", IT WILL BE CONSIDERED THAT YOU ARE ACCEPTING ALL THE CLAUSES AND SPECIFICATION IN TOTO. 13.10.2 YOUR OFFER SHOULD BE VALID FOR A PERIOD OF 90 DAYS.
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13.10.3
YOUR QUOTATION MUST BE FIRM, INCLUSIVE OF ALL PACKING & FORWARDING CHARGES, TAXES, DUTIES, LEVIES, TRANSPORTATION UPTO BPCL WAREHOUSE. HOWEVER, BASIC MATERIAL COST, PACKING & FORWARDING CHARGES, DUTIES, TAXES, TRANSPORTATION CHARGES SHALL BE INDICATED IN THE QUOTATION. VENDOR SHALL INDICATE THE EXCISE TARIFF NO. UNDER WHICH THE GOODS ARE BEING CLEARED. A) PARTY SHALL BE BOUND TO SUPPLY THE MATERIAL ACCORDING TO THE SPECIFICATIONS GIVEN BY BPCL. IN THE EVENT OF THE PARTY FAILING TO SUPPLY, BPCL SHALL BE AT LIBERTY TO MAKE THE PURCHASES FROM THE MARKET AT THE RATES AVAILABLE IN THE MARKET AT THAT PARTICULAR TIME IN RESPECT OF THOSE ITEMS AT THE RISK AND EXPENSES OF THE PARTY. THE AMOUNT IF ANY SPENT IN EXCESS OF THE CONTRACT RATES AS ALSO THE EXPENDITURE OF TRANSPORT, LABOUR & PACKING MATERIALS INCURRED IN RESPECT OF SUCH PURCHASES WILL BE DEBITED TO PARTY ACCOUNT AND SHALL BE LIABLE TO REIMBURSE THE SAME TO BPCL. B) SUPPLY OF THE MATERIAL SHALL BE EFFECTED AT THE PREMISES OF BPCL (REFINERY) MAHUL, AS SPECIFIED BY THE COMPANY. IN CASE THE PARTY SUPPLY IS REJECTED AND NOT REPLACED WITHIN STIPULATED TIME, BPCL SHALL BE AT LIBERTY TO PURCHASE OR PROCURE THE SAME FROM OTHER SOURCES AT THE RISK AND COST OF THE PARTY.
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13.10.5
IT IS THE SOLE DISCRETION OF BPCL TO INCREASE/DECREASE THE TENDERED QUANTITY/ITEMS AND TO AWARD ALL OR SOME OF THE QUANTITIES/ITEMS TENDERED WHILE PLACING PURCHASE ORDER. CERTIFICATES: ALL SUPPLIES SHALL CARRY A CERTIFICATE DECLARING THAT "MATERIAL SUPPLIED IS EXACTLY AS PER BPCL REQUIREMENT". ORIGINAL MATERIAL TEST CERTIFICATE AND THIRD PARTY INSPECTION CERTIFICATE SHOULD ACCOMPANY THE SUPPLIES WHEN REQUIRED. WITHOUT THIS YOUR MATERIAL MAY NOT BE ACCEPTED AT OUR WAREHOUSE. PACKING : THE MATERIAL SHALL BE PACKED IN ACCORDANCE WITH THE RULE, IN WEATHERPROOF, SHIPMENT WORTHY, ECO-FRIENDLY PACKING AND LABELED, INDICATING CLEARLY THE DESCRIPTION OF THE ITEM, HAZARDOUS NATURE IF ANY, PRECAUTION AND CARE TO BE TAKEN.
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13.10.8 13.10.9
IF NOT BIDDING, PLEASE RETURN ENQUIRY DOCUMENTS ALONGWITH REGRET LETTER WITHIN DUE DATE. BPCL RESERVES THE RIGHT TO GIVE PURCHASE PREFERENCE TO PUBLIC ENTERPRISES AS ADMISSIBLE UNDER EXISTING POLICY OF GOVT. OF INDIA. OUR PAYMENT TERMS: PLEASE REFER BPCL SPECIFICATION/SCOPE OF WORK ATTACHED HEREWITH. FOR FURTHER DETAILS/CLARIFICATION IF ANY, YOU MAY PLEASE CONTACT OUR MANAGER P&CS ON 2553 3262. YOUR QUOTATION SHOULD INDICATE ALL CHARGES FOR DELIVERY UP TO BPCL MAIN WAREHOUSE, REFINERY SITE, MAHUL, MUMBAI- 400 074,AND EXACT INCIDENCE OF APPLICABLE DUTY, TAX AND OTHER CHARGES ETC. PREFERABLY INDICATE ONLY ONE PRICE FOR ALL COMPONENTS EXCEPT TAXES AND DUTIES. EXCISE DUTY AND OCTROI SHALL BE PAID AS PER INVOICES, BIDDER SHALL INDICATE EXACT PERCENTAGE IN THEIR OFFER WHICH WILL BE CONSIDERED IN EVALUATION. ANY CHANGE IN EXCISE DUTY AND TAXES DURING EXECUTION OF CONTRACT WILL BE CONSIDERED AGAINST ORIGINAL DOCUMENTARY PROOF. TPI CERTIFICATE AND MATERIAL TEST CERTIFICATE (MTC) MUST ACCOMPANY ALONG WITH SUPPLIES. YOU SHOULD NOT SUPPLY ANY EXCESS QUANTITY THAN INDICATED IN PURCHASE ORDER. IN CASE OF EXCESS RECEIPT OF QUANTITY, PAYMENT OF SUCH EXCESS QUANTITY WILL NOT BE MADE. PLEASE NOTE THAT WE ARE ELIGIBLE FOR "MODVAT" BENEFIT. YOU TO FURNISH DOCUMENTARY EVIDENCE OF EXCISE DUTY PAYMENT. SUPPLIES SHOULD BE ACCOMPANIED WITH “TRANSPORTER'S COPY OF THE INVOICE" COMPLETE WITH ALL INFORMATION REGARDING BPCL(R)'S CENTRAL EXCISE REGISTRATION NO., PERMANENT INCOME TAX NO., AND SALES TAX REGISTRATION NO., ETC. AS MENTIONED IN THE ANNEXURE /PRINTED ON THE FORMAT WITHOUT WHICH EXCISE DUTY SHALL NOT BE PAYABLE BY BPCL OR WITHOUT THE ABOVE INFORMATION, WE RESERVE THE RIGHT NOT TO ACCEPT THE MATERIAL AT OUR WAREHOUSE.
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13.10.19
PAYMENT TERMS :- ALL INCIDENTAL PAYMENT TILL THE DELIVERY OF THE MATERIAL TO OUR WAREHOUSE SHALL BE BIDDER'S RESPONSIBILITY. NO PAYMENT SHALL BE MADE TO THIRD PARTY FOR ANY KIND OF CHARGES. DELIVERY - TIMING OF ACCEPTANCE DELIVERY AT RECEIPT COUNTER, MAIN WAREHOUSE, REFINERY SITE, CHEMBUR, MAHUL, MUMBAI 40O074 IS BETWEEN 9.00 A.M TO 3.00 P.M ON ANY WORKING DAYS. PACKING : SUPPLY OF THE MATERIAL ONLY IN GUNNY BAGS. MAXIMUM WEIGHT OF THE BAG SHALL BE 10 KGS. ONLY WITH THE IDENTIFICATION TAGS ON EACH BAG FOR EASY HANDLING AT BPCL END.
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13.10.21
COMMERCIAL ATTACHMENT: A. APPLICABLE FOR SUPPLY PORTION: 1. GENERAL PURCHASE CONDITIONS (INDIGINIOUS) 2. GENERAL PURCHASE CONDITIONS ( FOREIGN ) B. APPLICABLE FOR SERVICES PORTION: 1. 2. 3. 4. 5. 6. 7. FORM”A” GENERAL TERMS AND CONDITIONS ADDITIONAL TERMS AND CONDITIONS SPECIAL SAFETY CONDITIONS FINANCIAL DETERRENT FOR VIOLATION OF HSE NORMS MEMORANDUM OF AGREEMENT EMD
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