Parade Letter by nabikovk

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									                                                                                 Reed K
                                                                                          eppler
                                                                                                   Park
                                                                               July
                                                                                      9-12,
                                                                                    & Natio 2009
                                                                              Arbor
RAILROAD DAYS PARADE                                                              West C nal Stree
                                                                                        hicago     t




Dear Parade Enthusiast,

The West Chicago Chamber and the Railroad Days Committee is proud to be Hosting the 37th Annual Railroad
Days Parade,

                                    The theme of this year’s parade is
                                       “IF I COULD DREAM...”
                          Railroad Days Parade is Sunday, July 12th at 1:00 p.m.

As an added incentive for all of you Float Builders, the West Chicago Parade committee has agreed to provide
float judging; prizes will be awarded in a variety of categories. Heritage Award-(Youth Group/Organization
with the most enthusiasm & spirit), Turner Award-(the most unique,creative, and understanding of a business
and or organization), and the Grand Marshal Award-(best float that demonstrates the parades theme).

                          The parade will assemble at 12:00 Noon, step-off time is
                                              1:00 p.m. sharp!

                                The parade route is about 1 mile in length.

Attached you will find an application and parade guidelines/rules which all participants must follow. Please
complete the application and return it with a BRIEF NARRATIVE describing your group and/or entry by JUNE
19, 2009 to the address below.

If you have any questions or concerns, please contact the West Chicago Chamber at (630) 231-3003. Line-up
information will be mailed to you no later than July 3, 2009. Hope to see you on July 12th!

                             West Chicago Chamber of Commerce & Industry
                                            306 Main Street
                                        West Chicago, IL. 60185


CONTRACT PARTICIPANTS ONLY

Your application will be approved or not accepted within 2 weeks of receipt of application. We have limited
space and budget so those submitting early will receive top priority.


                                 WWW.WESTCHICAGOCHAMBER.COM
                                                                                                    Reed K
                                                                                                             eppler
                                                                                                                      Park
                                                                                                  July
                                                                                                         9-12,
                                                                                                       & Natio 2009
                                                                                                 Arbor
PARADE GUIDELINES & RULES                                                                            West C nal Stree
                                                                                                           hicago     t


GUIDELINES

         (a) The parade will step off promptly at 1:00 p.m. from the corner of Ingalton and Elmwood Ave.
         All parade units must assemble at the assigned starting locations by 12:00 Noon. Parade participants
         that are not in their assigned parade formation 15 minutes before kick off will not participate and asked
         to leave (no exceptions).

         (b) Line-up positions will be determined by the parade committee, we will attempt to accommodate
         requests, as is possible based upon special needs. (Not everyone can be in the front of the parade!)

         (c) Units in the parade should attempt to maintain even spacing not to exceed 20 feet between entries.
         (Please advise us if special spacing is required). Motor vehicles must be operated in a responsible
         manner.

         (d) "Antique" vehicle entries must be 25 years or older. Newer model vehicle entries will be limited to
         10 vehicles at the discretion of the parade committee.

         (e) Animal Entries: ALL ANIMAL ENTRIES MUST PROVIDE THEIR OWN CLEAN-UP
         CREW!

         (f) Those that are requesting an Honorarium MUST check in at Turner School (750 Ingalton Ave.,
         West Chicago, IL. 60185) between 11:00 AM - NOON). Parade units that ARE NOT requesting a
         Honorarium DO NOT have to check in at Turner School. Your parade unit can immediatley go to your
         assigned street position and your unit will be checked in by a block captain.

RULES

         (1) The use or possession of ALCOHOLIC BEVERAGES by participants in the parade is
         PROHIBITED. NO SMOKING IS ALLOWED IN THE PARADE.

         (2) Due to past problems, the use of all water devices is prohibited.

         (3) HANDOUTS:
               (a) Items to be distributed during the parade MUST BE APPROVED IN ADVANCE by
               parade committee. Please note on application what you will be distributing keeping in mind that
               these items often end up in the hands of small children.
               (b) Approved items should be HANDED OUT, NOT THROWN. For your and especially the
               children’s safety we ask to walk along side the curb when distributing approved items. (We
               don’t want children running into the street in front of parade vehicles.)
*Please note that any violation(s) with the rules and guidelines will result in excluding your participation with future Railroad Days
parades or your immediate removal from the parade. We want everyone to enjoy the parade and more importantly to have fun in a
safe manner.
                               LET'S HAVE A GREAT PARADE EXPERIENCE!!!!!!!!
                             PLEASE RETAIN THESE GUIDELINES FOR REFERENCE
                                                                                                    Reed K
                                                                                                             eppler
                                                                                                                      Park
                                                                                                  July
                                                                                                         9-12,
                                                                                                       & Natio 2009
                                                                                                 Arbor
PARADE APPLICATION                                                                                   West C nal Stree
                                                                                                           hicago     t
Fax: 630-231-3009 Phone: 630-231-3003
306 Main Street, West Chicago, IL. 60185

ORGANIZATION_______________________________________________________________________
                                                                    *Please print


PERSON IN CHARGE___________________________________________________________________
                                                                    *Please print
PHONE: (            ) _______________________                FAX: (            ) ________________________

E-MAIL ADDRESS_____________________________________________________________________
                                                                    *Please print
MAILING ADDRESS___________________________________________________________________
                                                                    *Please print
CITY____________________________________                         STATE___________                   ZIP_________________

SPONSORING
ORGANIZATION_______________________________________________________________________
                                                                   *Please print
ENTRY SIZE & TYPE OF UNITS__________________________________________________________
(Float, walking unit, auto club, etc.)     *Please print


SPACE NEED 10’ 25’ 50’ ____FT
(How much space is needed for staging?)

Your entries make music or other sound? (cicle one) YES NO TYPE_____________________________

Will you be handing out anything from your float? (cicle one) YES NO (Candy, water bottles, planes, etc.)

DESCRIPTION OF HANDOUT___________________________________________________________
                                                                   *Please print
Is your group charging a Honorarium? (cicle one) YES NO                      FEE $______________________________

NARRATIVE ATTACHED (cicle one) YES NO
(Please attach narrative- typed or printed on separate paper with your signed Hold Harmless Agreement.)

The applicant acknowledges receipt of the GUIDELINES/RULES, and accepts them as part of the application.
The applicant further agrees to accept all future modifications in the GUIDELINES/RULES made and commu-
nicated by the committee, or, in the alternative, to withdraw its application in writing.

DATE _____/_____/ 2009                       SIGNATURE____________________________________________

 *Please note receipt of this application does not constitute acceptance, nor does it constitute a contract for your participation. You
 will be contact regarding acceptance. This is a no charge parade, but all donations accepted - West Chicago Chamber of Commerce
                                                                                  Reed K
                                                                                           eppler
                                                                                                    Park
                                                                               July
                                                                                       9-12,
                                                                                     & Natio 2009
                                                                               Arbor
PARTICIPANT HOLD HARMLESS AGREEMENT                                                West C nal Stree
                                                                                         hicago     t




                                         Participant Hold Harmless Agreement


                                              Line Up (#) ______________


        I acknowledge full responsibility for all my activities conducted as a participant in the 2009 Railroad
Days Parade to be held on July 12, 2009 at West Chicago. I agree to hold the West Chicago Railroad Days
2009 Committee, West Chicago Park District, West Chicago Fire Protection District, West Chicago Chamber of
Commerce and the City of West Chicago harmless and to and to indemnify the West Chicago Railroad Days
2009 Committee, West Chicago Park District, West Chicago Fire Protection District, West Chicago Chamber
of Commerce and the City of West Chicago for any and all claims made by me and/or any third parties and
shall include any losses and/or damages sustained by me and /or the West Chicago Railroad Days 2009
Committee, the West Chicago Park District, West Chicago Fire Protection District, West Chicago Chamber of
Commerce and the City of West Chicago , including but not limited to judgments for damages and reasonable
attorney’s fees.


                      _____________________________________________________
                                     Name of Your Organization


Address: _____________________________________

         _____________________________________

Name:    _____________________________________
                      (Print your name and Title)

Signature: ____________________________________               Date: _____/_____/2009



 *Please note that this Hold Harmless Agreement MUST be signed before you can participate with this year’s
                                                 parade.

								
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