This document provides an example of the packaging and labeling requirements of a
company. This document requires that packaging sent by the company include proper
labels, merchandise tags, barcodes, carton sealing, individual packaging, and
palletizing. Additionally, it can be customized to provide for any additional industry
specific language that may be necessary. This document can be used by small
businesses or other entities that frequently ship goods and want to establish a uniform
and consistent packaging policy.
PACKING AND LABELING SPECIFICATIONS
“STANDARDIZING AND OPTIMIZING OUR SUPPLY CHAIN”
This document establishes the requirement and specification for material shipping cartons for
products to be received by [Company A]. Additionally, this specification covers individual
merchandise tags [if applicable]. All supplier packing and merchandise tags must contain the
following information in order to expedite receiving and handling of materials.
1) PACKING LABEL INFORMATION (LOCATED ON PRODUCT CONTAINER)
a) THE FOLLOWING INFORMATION IS TO BE INCLUDED ON THE LABEL:
i) All Products:
(1) SUPPLIER NAME: The name of the supplier is to be printed on the top of the
label and shall be at least 1/4” (6.34mm) high. Supplier name may include
supplier logo, if desired.
(2) PRODUCT DESCRIPTION (TEXT ONLY): The [Company A] product description
as it appears on the purchase order.
(3) ITEM NUMBER (TEXT AND BARCODE): The [Company A] item number as it
appears on the purchase order.
(4) P.O. NUMBER(TEXT AND BARCODE): The [Company A] P.O. number
(5) SUPPLIER LOT NUMBER(TEXT ONLY):The date of manufacturer, batch, or lot
number. This information may be provided on a separate carton label.
(6) QUANTITY(TEXT AND BARCODE):The quantity of parts in the box.
(7) OTHER: Additional supplier information may be included upon [Company A]
ii) [Specialty item information, if applicable] (in addition to the above information):
(4) NET WEIGHT (IN KGS)
(5) GROSS WEIGHT (IN KGS)
b) LABEL AND FONT SIZE:
i) LABEL SIZE
5” x 3.5” (127mm x 88.9mm)
ii) FONT TYPE:
(1) Arial, minimum 16 pt. unless otherwise specified.
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Sample Label Layout
c) LABEL PLACEMENT:
i) Affix two labels per carton.
EXCEPTION: Smaller boxes may use a single label on one end and the
manufacturer’s label on the other end. However, boxes must be palletized with all
[Company A] specified labels facing the same direction.
ii) First label to be affixed to upper left face carton, second label to be affixed to
opposite side of container. Non-rectangular (Square boxes) are to have the label
affixed to the opening side of the carton, as shown below.
2) MERCHANDISE TAGS [IF APPLICABLE]:
a) The following information is to be included on the tag:
i) ITEM NUMBER /STYLE (TEXT AND BARCODE): The [Company A] item number.
(1) Barcode is to be printed 1/8” high at the top of the tag.
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(1) Code 39 – Full ASCII. Variable length.
(2) DO NOT include any alpha characters or unnecessary numeric characters in
bar code. For example, the bar code for 25 pieces should only read only “25”.
It should not read 25pcs, qty=25, etc.
5) CARTON SEALING:
(1) Tape box securely closed with minimum 48mm wide tape. Tape must be
centered along top and bottom seam of carton to prevent flaps from opening.
Tape should extend several inches down side of carton.
(2) [High value items] shall be sealed with tape bearing the suppliers name for
security purposes. Other security tape or methods may be used if approved by
(3) DO NOT use staples, band straps, or other methods to secure carton unless
specified by [Company A].
7) [INDIVIDUAL ITEM] PACKAGING:
(1) A maximum of [____ items] shall be boxed into each carton
(2) Carton weight shall not exceed ___ lb and L__” x W__” x H__” in dimension
(3) All [items] shall have:
a. Shrink wrap [Yes/No]
b. Bubble bag [Yes/No]
It is the responsibility of the transportation company, or their representative, to assure
that these conditions are met. Any palletized materials that do not meet these criteria shall not be
accepted, loaded, or transported. [Company A] reserves the right to refuse any palletized
materials and/or charge for damages should these conditions not be met.
I. Pallet Type
a. Wood or plastic types are acceptable for domestic transportation.
Palletized materials to be transported overseas require a plastic pallet. All
pallets must be in good physical condition
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a. Boxes must be stacked opposite direction each layer
b. Boxes may be stacked to a maximum of six (6) feet high
III. Securing on Pallet
a. Palletized material must be wrapped top to bottom with clear shrink wrap.
Shrink wrap shall be suitable to secure boxes during normal handling and
a. All shipments must be accompanied by a packing list in order to be
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