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Safety Manual

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This template provides a sample safety manual that can be used to customize a safety manual for any type of industry. This template informs employees of the mission value and culture of the business. In addition, this manual attempts to limit workplace injuries and includes instructions about how to proceed with workplace injuries. This template can be used by small businesses or other entities that want a sample structure of a safety manual to limit their liability and reduce employee injuries at the workplace.

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									This template provides a sample safety manual that can be used to customize a safety
manual for any type of industry. This template informs employees of the mission value
and culture of the business. In addition, this manual attempts to limit workplace injuries
and includes instructions about how to proceed with workplace injuries. This template
can be used by small businesses or other entities that want a sample structure of a
safety manual to limit their liability and reduce employee injuries at the workplace.
Copyright@ 2010 All rights reserved.

No element of this publication may be reproduced, stored in a retrieval system, or transmitted
in any form or by any means, electronic, mechanical, photocopying, recording, scanning, or
otherwise, except as permitted under Section 107 or 108 of the 1976 United States Copyright
Act, without either the prior written permission of the Publisher, or Author. Requests to the
Publisher for permission should be addressed online at Buyer shall only use the software to develop a
single franchise system or Operations Manual for the named business only. All information or
items developed by buyer and submitted to shall be considered useable by to improve and
extend the Software for use. There is no allowance for the refund for the purchase of this
software/Word document. There is no warranty expressed or implied, including but not limited
to, the implied warranties of merchantability and fitness for a particular purpose.

Limit of Liability & Disclaimer of Warranty: Although the publisher and author of this book have
exercised the utmost care in its preparation, no representations or warranties are made with
respect to the accuracy or completeness of the contents of this book, and any implied
warranties of merchantability or fitness for a particular purpose are specifically disclaimed. No
warranty may be created or extended by sales representatives or written sales materials. As the
strategies and techniques contained herein may or may not be suitable for your particular
situation, you are urged to consult with a professional where appropriate. Neither the publisher
nor author shall be liable for any loss of profit or any other commercial damages, including but
not limited to special, incidental, consequential, or other damages.

Further information about our products may be found by visiting our web site,

The Safety Manual

Printed in the United States of America

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No attorney-client relationship

The content provided on or through this Manual is not a determination of your legal rights or
your responsibilities under the law. None of the content contained in this Manual is, or should
be construed as, legal or professional advice. The content in this Manual should not be relied
upon for legal or professional advice. This Manual is creating no attorney-client, professional or
other fiduciary relationship. If you are seeking legal, professional, or other fiduciary advice, find
a qualified individual or business in your area.

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                        How to Build Your Own Safety Manual

Important Note: The precise language of any Safety Manual is critical and must be carefully
considered. Therefore, your final Safety Manual should be reviewed to make sure the written
language actually means what it says and does not say or imply something about the Company
relationship that the company does not intend. Every word of the final document should be
read carefully to see if it could be interpreted to mean something different from what the
company intended it to mean. Any promises or guarantees should be eliminated unless the
company is prepared to be bound by these promises and guarantees. Avoid the use of “will,”
“shall” or “must” when discussing obligations. These words tend to connote a contractual
guarantee. The company will have a legal obligation to fulfill these perceived promises if found
in the Safety Manual.

How to Get Started

The best way to get started is to read the text as is, making note of the parts you want to include
in your own manual. Then, working with a copy of the original file, you can make the revision
process more manageable by deleting the parts that do not apply to your company. These
include the cover page and material, copyright information and software licensing information.
(Don’t worry, about deleting something you may need later; you will still have the original file to
draw from.)

Next, use your word processor’s find-and-replace function to insert your company name in place
of the dummy name (The Widget Company) used throughout the text. This will produce an
immediate boost because the project will begin to feel like it is yours.

Then simply revise and/or edit the policies so that they reflect the individual needs of your
company. (Do not forget to delete all text – like this – containing customizing instructions.)

The final step is to create a master file for all documents you will need in preparing your Safety
Manual. Start a three-ring binder or use computer technology to maintain and manage all
pertinent documents. A three-ring binder may be the best format for maintaining the Safety
Manual. Revisions can be made without reprinting the entire document.

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The cover of the Safety Manual should be dated to reflect its timeliness. There are a variety of
policies and procedures, which reflect the business policies, practices and operations of a
particular Company. Divide the manual into sections for each major area. Collect existing
policies and procedures related to each section. Manuals or documents that indicate or describe
the organization’s policies on various issues will be helpful. For sections where your Company
has not adopted written policies and procedures, insert blank sheets of paper. Use them to draft
outlines of what you think your policies and procedures should be for these areas.

Having a Safety Manual in place can mean the difference between smooth transitions and
troubled ones. Organizations find that a policies and Safety Manual (aka. Manual) is a useful
training tool for new employees and/or a reference tool for franchisee dealings. Well thought
out policies and procedures can head off potential trouble during the course of regular business.
Any business deciding to implement personnel policies and procedures and/or prepare and
distribute a Manual should first evaluate its own culture and its desire to communicate to
employees/franchisees in a formal and structured manner. If a business owner/franchisor
decides to issue a Safety Manual, the following materials provide an overview of some of the
issues that must be addressed in its preparation. All policies should be tailored to reflect the
employer’s own business and unique needs.

The materials contained herein are not intended to constitute or provide legal advice.
Employers drafting or revising a Safety Manual should have that Manual first reviewed by legal
counsel before implementing and distributing it to franchisees or employees.

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         The purpose of this manual is to serve as a guide for safe performance in the work
place. It is impossible to cover all potential unsafe acts or conditions therefore; we cannot
guarantee the accuracy of this safety manual. Due to the constantly changing nature of working
conditions, the Widget Company assumes no responsibility for any omission, error, misprinting,
or ambiguity contained in this manual. In addition, this manual is designed so that additions
and/or deletions can be made easily. Always exercise due attention to insure a safe and healthy
work atmosphere; the fundamental principles of safety must be understood as new advances
come into the workplace.

        It is the policy of the Widget Company that every employee is entitled to a safe work
environment. All managers and employees are directed to make Safety a matter of great
importance. It is our belief that workplace accidents can be averted by giving proper attention
to safety. Taking common sense precautions can avert the majority of accidents. However, every
employee must cooperate in this safety awareness and commitment.

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Widget Company


Welcome to Widget!

We are excited to have you as part of our progressive team. You were selected because we
believe you can contribute to the achievement of our goals and share in our commitment to our
mission goals as stated below.

Widget is committed to outstanding quality and unparalleled customer service in all aspects of
our operation. As a part of our team, you will find this pursuit of excellence to be a rewarding
aspect of your relationship with Widget, and as a franchise owner, you will "own" the results of
your productivity. This Manual outlines the key policies, goals, benefits, and expectations of
Widget, along with other information you will need as part of our franchise.

Our Mission Statement:

Our mission is to establish Widget as the foremost (source/producer/authority) of
(product/service) in our industry, while upholding our individual set of sound and
uncompromising principles. In accomplishing this mission, we follow these guiding principles:

Strive for the highest standards of excellence in all phase of our enterprise, including
purchasing, research, analysis, and production.

Provide unparalleled customer service designed to encourage the respect and trust of our

Engender an environment of enthusiasm, cooperation and team orientation for all
(employees/associates) in which diversity is celebrated and every member is treated with
respect and dignity.

Do our part to contribute positively to our individual communities and to our environment as a
whole, and

Never forget that growth and profitability are essential to the future success of Widget and its

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                                                 Our Culture

At Widget, we pledge to gain the respect and trust of our customers by providing distinctive
quality and unparalleled customer service. The success of Widget is determined by the success
of each individual employee.

Our business goals are achieved through the creativity and productivity of employees like you,
who are empowered to reach their own goals and encouraged to think "outside the box." As a
new employee, your hard work and commitment are essential both to the company’s business
success and to our goal of living up to our mission statement. With this in mind, the entire
Widget management team wants you, as a new employee, to succeed in all your goals. This
Manual is provided as a ready reference in building your place in the Widget Company.

Welcome aboard. We look forward to growing with you in your new undertaking.



for Widget Company

                                    WIDGET COMPANY VALUES

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Our Mission Is to Be the Best.

This means we will be a company that supplies quality products, consistent support and
outstanding service to our customers. In addition, we are committed to the highest ethical
standards and believe the following values are fundamental to our success.

1 - Employees Make the Difference

It is important that we attract the most talented employees in our industry, promote mutual
trust and respect between Employer and Employee, and practice open two-way communication
with the expectation and confidence that “on the ball” employees will become outstanding
employees. We will keep an open mind to new ideas and encourage innovation. We will strive
to provide an opportunity for all franchisees to develop their full potential.

2 - Quality Is Essential

We intend to deliver prompt and thorough support that directly addresses our employees’
needs. We will maintain an open dialogue with our employees and incorporate their suggestions
and desires into our operations. We will remain on the cutting edge of technology and continue
to provide new and innovative solutions to our employees’ present and future needs.

3 - Excellence Must Be a Way of Life

This demands that we maintain a dynamic, growth-oriented environment that promotes
cooperation and encourages individual employee initiative. The pursuit of excellence must
become a purposeful part of our entire company image, and all our priorities and execute plans
which will be consistent with our strategic objectives.

We believe that if we, Employer and Employee alike, live by these values, Widget will flourish
and grow to become the premier, customer-centered organization we have envisioned.

Each employee should help eliminate injuries by improving his work atmosphere, activities and
work methods. Improving your work atmosphere will enable you to observe, correct, prevent
and report unsafe acts. Improvement in safety presentation, employee association skills,
prevention of injury-related morale troubles, manufacturing slowdowns and cost savings are
archived by using our safety program.

                                         Our safety program

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Our safety program builds skills in safety surveillance, communication, collaboration and
a better safety understanding.

         Our philosophy is:

         1.        All injuries and occupational illnesses can be prevented
         2.        Safety is everyone’s responsibility.
         3.        All construction and operating exposures can be reasonably safeguarded
         4.        Management has a responsibility to train all employees in safety.
         5.        Preventing injuries and incidents is first-rate business.
         6.        Working safely is a stipulation of employment.
         7.        Management is directly accountable for preventing injuries.
         8.        Safety audits will be conducted
         9.        All injuries must be investigated
         10.       Safety off the job is an important element of the total safety effort.
         11.       People are the most significant element in the accomplishment of our safety

Documenting observations are a key so we will utilize one of the following:

                  Safety inspection forms
                  Surveillance checklist

This will deliver the subsequent type benefits:

         1.        Help reduce injuries by modifying employee behavior
         2.        Decrease costs related to injuries
         3.        Build up communication skills
         4.        Elevate safety consciousness
         5.        Increase communication throughout the business
         6.        Amplify inspection skills
         7.        Develop safety management skills
         8.        Communicate management’s dedication to safety

Human behavior is a causative element in most injuries; therefore, safety quality can only be
achieved by addressing employee behavior. Reducing risk behavior requires understanding how
these behaviors are provoked.


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Our purpose is to identify behaviors that define safe performance and to develop a means to
monitor that performance in order to improve employee safety.

     B. SCOPE

Our process will be employee motivated and will establish the factors that contribute to the
occurrence of work place injury. This procedure will allow us to track the percentage of safe to
at risk activities through observation statistics.

Our proposed approach will actively involve employees in assessing correct safety procedures.
Safe procedures are defined through examination so that it is clear what the employee should
do and how he should do it. Employees will be watched and both safe and at risk behaviors will
be measured to identify areas in need of improvement. This employee involvement will
motivate employees to practice safety principles.


         The level of management and employee participation will determine the quality of our
         safety program. Key items necessary to the success of this program:

                              Understanding of the methods, we will use to implement the program
                              Evaluate prior year accident statistics to evaluate our present safety
                              Establish achievable goals
                              Take a pro-active approach to accident prevention
                              Utilize a proven method of accident investigation
                              Develop a system that will assist in the identification of both safe as
                               well as at risk behaviors
                      Develop a system to identify problem areas and a solution to
                      those at risk areas
                    Have meetings to discuss the progress of the program and any
                      changes needed to guarantee success

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         This will be a list of behaviors that are vital to our success of the safety program a list of
         do’s and don’ts that are significant to everyone’s safety and this list will be short to start
         with and build based on our understanding as well as group meetings.


     Lists will be designed and will define safe and at risk behavior based on principals.

         This is not a punitive type program, therefore, no employee performing an at risk
         behavior should be revealed.

         Two important factors that should be remembered to achieve success

                   1.        Positive reinforcement
                   2.        Address any at risk behavior

                           THE ROOT CAUSE(S) OF INJURY

Identifying the root cause of accidents is central to understand the difference between a
symptom and a cause.

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A symptom is a contributing factor to an accident where a cause is the condition, which directly
resulted in the occurrence.

        A contributing cause would not have caused the occurrence.
        The root cause is a cause, which, if identified, would permit action to be taken,
         correcting and preventing a similar injury in the future.

The tendency of accident investigation is to an emphasize the individuals involved, which then
tends to focus blame. Accident investigation should not be about the employees involved but
about how safety matters to the company.

Cause Analysis is a process for analyzing injury's with a non-punitive objective not a means to
search for “the guilty”.

Root Cause Analysis is a methodology that probes a problem to determine the basic underlying
cause of the injury.

Root Cause Analysis is to be done for the following:

        All OSHA Recordable accidents
        All LTA’s
        All incidents which could have resulted in injury, property damage, environmental
         damage or public disruption
        Groups of recurring accidents

                   When looking for root causes to an injury, determine why an employee acted
                   the way he did prior to the injury look at the specific conditions of the task just
                   prior to the injury.

                   Some questions you may want to consider include:

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                            Was there something unusual or different about the job or task
                            Was there a production push at the time
                            Was there a communications breakdown
                            Was the employee properly trained
                            Was personal protective equipment available
                            Was the employee fatigued
                            Was there a lack of teamwork
                            Was the employee taking shortcuts
                            Were there procedures that were inaccurate
                            Was the accident due to any external factor
                            Were tools being correctly used

                           ENVIRONMENTAL STATEMENT

Our focus in the area of protecting our environment is sound recycling and reduction of waste in
an environmentally friendly way.


         1. To use few hazardous waste products

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         2. Replace hazardous waste with non-hazardous waste where possible

         3. Eliminate processes, which generate hazardous waste

         4. Manage inventory to minimize expiration

         5. Insure that only minimal amounts of hazardous waste products are produced

         6. Exhibit apprehension for the environment as shown through actions


               Earn and maintain customer trust and respect

               Reflect the highest quality standards of principled conduct


               Do not pollute the atmosphere and ground

               Provide the resources required to protect our surroundings

                                Total Quality Management

The company has adopted the following philosophy of Total Quality Management to guarantee
constant progress.

        Our focal point is our customer
        Achieve Total Quality Management as a team
        Quality is a voyage not an objective improvement is always possible
        We look for causes not someone to blame
        Systems are inaugurated to achieve solutions

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To ensure quality the company has adopted several tools, such as:

        Teams, which are responsible for quality of service
        Safety Manual a document providing principles for the operation of the business
        Meetings giving testimony to company direction
        Quality audits
        Staff self-confidence surveys of our Safety Program

                  General Rules, Practices and Procedures

The safety each employee is of a great concern. Therefore, disregard for safety practices and
shall subject the employee to disciplinary action. Working safely is a condition of employment.


     A controlled area is any area where operations of personnel or equipment take place.
     Visiting these controlled areas will require that all applicable rules and regulations shall be

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B.       SMOKING

     The company is a smoke free environment.


         An employee who has knowledge of all safety policies will be responsible for the visitor
         while visitor visits the facilities.


     Contractors and subcontractors working on company property shall follow all safe work


         Use of alcohol and controlled substances are not allowed while in the employment of
         the company


     All employees shall receive safety training


         Safety meetings will consist of quarterly group safety meetings to discuss work safety
         practices and tailgate safety meetings daily. Attendance is mandatory and minutes of
         quarterly safety meetings will be kept on file. Tailgate safety meetings will be

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H.       POLICY

         Each employee is expected to abide by the policy contained in this Company Safety
         Policy Manual. By endorsing the documentation attached to this Manual, you indicate
         that you understand the safety procedures detailed in this manual.

         This Manual is to prevent employee injury.

         Each employee has the moral responsibility to function in his or her job in a safe
         manner. Accidents are the result of human miscalculation and can be prevented by
         following safe work practice at all times.

         1.        Perform your job according to safety practices as instructed
         2.        Report unsafe procedures to supervisors without delay
         3.        Report any injury to supervisor
         4.        Keep all walkways clear at all times
         5.        No smoking

                  Basic Safety Rules Applicable To All Jobs

1.       Know how to carry out the assigned task. If unconfident, ask questions of your

2.        Examine tasks and recognize probable safety hazards.

3.       All employees are required to wear protective equipment. This may include, but not
         limited to, steel toe boots, hard hats, safety glasses, slicker suits, gloves, climbing
         harnesses, rope fall devices, respirators, hearing protection and face shields. Wearing
         jewelry in areas using machinery and equipment is forbidden.

4.       Provide instruction to new employees along with proper lifting techniques

5.       Remove potential unsafe conditions and know the location of first aid kits and fire

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6.       Constantly be aware of where other employees are working.

7.       Review procedures for emergency evacuation situations.

8.       Practice good housekeeping

9.       Immediately clean up all spills

10.      Remove and properly store all equipment and tools.

11.      Dispose of waste material in designated disposal containers.

12.      Secure all gas bottles in designated areas.

13.      Disposed of trash in marked containers

14.      Horseplay is strictly prohibited

15.      Construction work shoes are required on all job sites.

16.      Do not climb or work from unapproved surfaces

17.      Never jump onto a moving vehicle or machinery.

18.      Only qualified employees are to operate equipment.

19.      Report any defective tools or equipment

20.      Keep a clean work area

21.      Do not alter any safety device

22.      Be acquainted with the locations of all first aid kits and fire extinguishers.

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23.      Be alert for any hazardous safety conditions and report them if you are unable to
         correct them.

24.      Store flammable materials only in a designated containers

25.      Discontinue running all engines before refueling.

26.      Do not leave operating equipment unattended

27.      Discard damaged equipment.

28.      Do not repair machinery while it is operating

29.      Every employee should use the safety devices provided and not remove any of the
         safeguards or machine guards.

30.      Do not operate any machinery until all guards or safety devices are in place and are in
         satisfactory condition.

31.      Never cut, weld or burn in a confined space, cylinder or tank unless it is certified gas

32.      When transporting oxygen and acetylene tanks, make sure the gauges have been
         removed and the caps are installed.

33.      Wear safety goggles when grinding, chipping, or sanding

34.      Fighting is immediate dismissal.

35.      Employees in high noise areas will use hearing protection.

36.      All trash should be put in a trash barrels.

37.      Help employees use safety rules and report anything unsafe

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38.      There will be random drug testing.

39.      Drivers and passengers must wear seat belts

40.      While at work, there should be no outside visitors unless approved

41.      All accidents shall be reported

42.      Accident reports and necessary information should be forwarded to managers as soon
         as possible.

43.      Accidents involving medical attention shall be reported immediately

44.      Think before you act and if you are unable to safely perform your job, then consult your

45.      Be alert and always expect the unexpected and unplanned for situation

46.      Tools are for specific uses; always use the right tool.

47.      Keep your tools and equipment in good condition.

48.      Work gloves should be worn while handling wire rope, cables, and chains

49.      Always wear proper clothing including long pants and tie up long hair

50.      Remove rings and jewelry before work

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                   Has overall responsibility for safety program compliance

                   Inform all of commitment to safety compliance

                   Maintains contact with all insurance carriers and informs them of any accidents

        Make certain all equipment and materials altered on gas/hydrocarbon facilities are in
         agreement with approved standards

        Keep walkways clear

        Ensure that work tables have only necessary things to complete the assigned job

        Prevent fire hazards by properly storing ignition sources.

        Keep tools and work areas clear as your work progresses.

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        Keep cords and hoses in proper places and in a stable position to prevent rolling or

        Maintain clear access to all work areas.

        When changing light bulbs make sure, the current is off and keep clean to insure
         maximum illumination. Also, avoid handling broken fragments and disposed of
         promptly. Never stand in water while handling the cord or light. Make sure all Safety
         lights and extension cords are kept in good working order. All portable lights used in
         hazardous locations must be explosion-proof.

        Personal protective equipment shall be provided, used and maintained reliable
         condition and the company will also provide the necessary training to each employee
         who is required to use the personal protective equipment. When it is necessary, how to
         properly adjust wear, and care for personal protective equipment verifying that each
         employee has understood the required training through written testing.

        On all jobs the minimum will be safety goggles or face shields, safety hats, safety shoes,
         and no beards in certain areas.

        Splash-proof goggles must be worn when material is cut with acetylene gas. Electric arc
         welding requires the use of welding helmets or hand shields fitted with No. 10 or darker
         shade lenses. Helpers in electric welding must wear No. 6 or darker shade lenses.


         1.        Reviews and records accidents and property damage

         2.        Performs analyses of safety records

         3.        Develops safety notices and bulletins

         5.        Assists management in developing safety program

         6.        Inspects projects for safety problems


         1.        Must wear hard hats

         2.        Wear seat belts

         3.        Use a flagman when backing up if necessary

         4.        Use parking brakes

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         5.        When repairing hydraulic equipment block it before getting under it

         6.        Secure all hoses on air compressors

         8.        Check compressor safety before operating

         9.        Power transmission lines should not be closer than 10 feet to any operating
                   crane or any portion of a crane.

         10.       No passengers are allowed on company equipment

         11.       New equipment operators will operate under supervision the equipment to
                   which they are assigned prior to the performance of any actual work.

         12.       Keep a fire extinguisher on all heavy equipment


         1.        Performs a complete analysis of new projects determine possible safety
                   problems, and with this information, will implement a safety program.

         2.        Conducts "tail-gate" safety meetings each morning

         3.        Performs safety and housekeeping inspections daily

         4.        Insures adequate first aid supplies

         5.        Insures a person with a valid first aid certificate is on each job site

         6.        Oversees that medical attention is provided in case of injury.

         7.        Insures available equipment for transportation of injured employees

         8.        Insures emergency numbers are available

         9.        Notifies top management in case of injuries

         10.       Sees that the OSHA poster, "Safety and Health Protection on the Job", (required
                   by law) is posted

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         11.       Enforces the use of protective equipment

         12.       Allows only authorized persons on the job sites

         13.       Enforces appropriate use of barricades, warning lights, and safety signs

         14.       Develops plans in case of fire

         15.       Oversees placement of fire extinguishers

         16.       Provides information on safety and briefs new workers and have them sign
                   forms indicating they have read and understood safety program

         17.       Completes an "Employers First Report of Injury or Illness" form and submits it to
                   top management directed safety director

         18.       Conducts monthly audits


         1.        Operation Managers are responsible for the safety of all employees working
                   under their direction.

                   When the term “operations manager" is used it refers to any employee who has
                   supervisory authority.

                   a)        Performs a complete analysis of new projects determine possible safety
                             problems, and with this information, will implement a safety program.

                   b)        Inspects projects for safety problems

                   c)        Performs corrective action whenever an unsafe procedure is seen

                   d)        Sees that all accidents are properly looked into

                   e)        Sees that all accidents are reported promptly

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                   f)        Performs safety and housekeeping inspections daily

                   g)        Fosters safety awareness


         1.        Employee is responsible for complying with and developing safe work habits.

         2.        The employee will report all injuries, unsafe conditions, and defects in
                   machinery or equipment, which could cause injury.


                   Employees with less than six months employment will be considered to wear
                   orange safety hats or a sticker until his six months has been completed and
                   orientation of our safety program has been accomplished.

                   Be assigned a mentor, which will discuss any hazards associated specific tasks,
                   emergency equipment and procedures under his job responsibilities.

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                   All subcontractors will abide by safety rules and procedures, and shall
                   implement all safety procedures pertinent to their operations and submit their
                   Safety Program manual to company for review. Contractors will sign and return
                   “Acknowledgment Statement”.

The employees of our Company are our most important asset and every effort will be made to
protect them by providing a safe work place. A prime responsibility of each employee is to
carefully follow established safe practices to the greatest degree possible. Violation of a safety
rule can result in disciplinary action up to and including discharge.

Violations of Safety Rules

Employees who knowingly violate company policies for safe work practices will be subject to
disciplinary actions following this guide, based on the number of violations in a one-year period.

1st Offense - Verbal reprimand

2nd Offense - Written reprimand

3rd Offense - Relief from work without pay for one week

4th Offense - Termination with prejudice


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Each accident must be thoroughly investigated and a written record of the investigation made
on all recordable injuries or illness. Each recordable injury and illness during a calendar year will
be recorded on OSHA Form 300. A copy of Industrial Commission Form 19 will be retained on
file in the workplace for each injury and illness. All records will be retained on file for a period of
at least five years. Comply with all state accident reporting procedures. Any accident involving
injuries or damage to property other than that of the Company’s must be reported to the police.


Anyone operating a company provided vehicle must possess a valid driver’s license. All federal,
state, and municipal traffic regulations are to be obeyed. The use of seat belts is required for all
drivers and passengers in company provided vehicles. The vehicle driver is responsible for
passenger safety. Use seat belts. It is the responsibility of the driver to keep the vehicle well
maintained and clean. Periodic inspections of vehicles are to be carried out to ensure that the
vehicle is safe to operate.

Vehicle Safe Operating Procedure

         1.        Follow vehicle manufacturer’s operating instructions
         2.        Keep vehicle maintained in proper working order
         3.        Safety equipment
                   - First Aid Kit
                   - Fire Extinguisher
                   - Emergency Numbers
         4.        All occupants should wear seat belts
         5.        Equipment and tools secured in toolbox
         6.        Secure cargo before transport
         7.        No unauthorized passengers
         8.        Check area around vehicle prior to moving
         9.        Obey all traffic regulations
         10.       Drive defensively
         11.       Avoid distractions
         12.       Turn Engine off during fueling

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Substance Abuse, Alcohol, and Drug Testing Policy

To help insure a safe work environment, we have adopted a policy for maintaining a workplace
free of drugs and alcohol. The illegal use, sale or possession of narcotics, drugs or controlled
substances while on the job is strictly prohibited.

Our policy is not to employ persons who use illegal drugs or alcohol and all employees will
submit to testing for alcohol and/or illegal drugs as a continuing condition of employment. An
employee who refuses to submit to testing or tests positive will be immediately terminated.

        Pre-hire Testing - It shall be a condition of employment that potential employees pass a
drug/alcohol test.

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         Post-accident Testing – In the event of an accident, which is OSHA recordable, and/or
results in damage to property or equipment, any persons directly involved in the accident will be
required to submit to a drug/alcohol test.

         Suspicion of impairment Testing – Probable suspicion means suspicion based on
specific personal observations that an employee can describe concerning the appearance,
behavior, speech, or breath odor of another employee.

An employee who is arrested for off-the-job drug violations will be in violation of company drug
abuse policy and subject to termination. The company will take into consideration the

                            Nature of the charges
                            Employees’ present job
                            Record with the company
                            Adverse effects on the company’s image

Employees who wish to report alcohol or drug use in violation of company policy should contact
their supervisor. Such information will be treated in confidence.

Hazardous Materials
To better comply with the DOT regulations that are associated with the transportation of
hazardous materials, and to avoid safety problems, the following steps are required of all
employees who transport these types of materials.

    1. All employees will be provided with and required to read the Material Safety Data Sheet
       (MSDS) for materials they carry that are classified as hazardous materials.

    2. A binder or folder containing the MSDS’s shall be kept in some location readily available
       to the driver at all times.

    3. All HAZMAT materials should be securely loaded in the back of the vehicle. Securely
       loaded materials shall be anchored to the vehicle.

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    4. DOT approved fuel containers are required and should be labeled as to the contents.

Hazard Communication

The purpose of the Hazard Communication Program is to inform employees of known chemical
hazards existing in the workplace, and to insure compliance with the OSHA standard. This
program depends on the evaluation of chemicals as performed by the manufacturer and the
resulting data listed on the Material Safety Data Sheet (MSDS).


Chemical manufacturers and distributors provide labels for containers of hazardous chemicals.
This identification includes the identity of the hazardous chemical, appropriate hazard warning,
and name and address of the chemical manufacturer. Labels on containers should not be
removed or be defaced in any way. Missing or unreadable labels should be replaced.


All employees with potential exposure to hazardous chemicals will receive training in
procedures, protection, and labeling. Additional training will be provided when a new hazardous
chemical is introduced into the work place.


When the performance of a hazardous non-routine task is required, it is essential that
employees take the time necessary to assess the situation. Information regarding the nature of
the condition, potential risks involved, and the development of a safe solution can be
accomplished by adhering to the following steps:

Recognizing the risk:

Understand when an upset or non-routine condition exists:

                        New Employee            Stored Energy             Visibility

                        Heavy Lifting          Moving Equipment

Assess the Situation:

                       What are the risks involved?

                       What is the potential for injury?

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                        What caused the problem?

                        What tools are required?

Develop a Safe Solution:

                        What actions can I take to prevent injury?

                        Notify Supervisor        Proper Tools

                        Safety Huddle           Get Help

Act Safely to Fix the Problem

                            Follow the plan

                            If hazards or upset conditions continue, STOP and REASSESS.

Report and record the upset condition:

                            What caused the upset? Share your findings with others.

All employees will be exposed to training in the proper application of the RADAR program. This
training will include the identification and proper procedures for handling upset conditions and
non-routine tasks.

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