Company Maternity Absence
This document sets forth a company’s maternity leave policy. Maternity leave is legally
regulated by state employment laws and it is important that an employer has a written
policy regarding maternity leave and informs employees of this policy in writing. This
sample maternity leave provision can be modified to fit the needs of any employer. This
provision should be included in an employee handbook or other written document
setting forth a company's employment policies.
Company Maternity Absence Policy
Policy Number: 1-109-1
Approved by: Date Issued: 6/4/2002
Revised by: Last Revision: 12/07/07
As a family-oriented business, (company) remains flexible in meeting the needs of expectant
mothers by providing them time to see their healthcare provider during and after the pregnancy.
Employees are asked to return the professional courtesy shown by (company) by scheduling
appointments in advance and attempting to schedule appointments in conjunction with lunches
and during non-primetime hours. Employees are asked to extend professional courtesy to
immediate department managers by informing them of subsequent appointments and providing
the manager a schedule of those appointments when possible.
Communication is the key in determining compensation for appointments. Expectant mothers
and their managers will determine the compensation schedule and available PTO in determining
when their accumulated PTO will be used.
Employees will not receive occurrences for absences approved in advance.
The department manager and new mother will determine approximate length of maternity leave
needed after the birth of the child. Maternity leave will be compensated using the following
options as agreed by the manager:
2. PTO until the benefit is exhausted
3. Combinations of 1 and 2 as approved by management
4. Advanced PTO with managerial approval
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