This is a contract between a daycare provider and the parents or guardians of a child for
the daycare services for the child. This agreement includes terms such as the fees; the
payment policy; late arrival/pickup policy; termination and withdrawal policy; illness
policy; medication policy; first aid policy; discipline; health and nutrition, and, a program
of activities clause. This document in its draft form contains standard clauses commonly
used in these types of agreements. Additional language may be added to allow for
customization to ensure the specific terms of the parties' agreement are addressed. Use
this form when engaging the services of a home daycare provider, or if one is providing
HOME DAYCARE CONTRACT
1. Hours of Operation:
Monday to Friday _:__ a.m. – _:__ p.m.
I will be closed on all Statutory Holidays. Your child’s day begins at _:__ a.m., and ends
no later than 5:30 p.m.
Statutory holidays are observed as paid holidays. You do not need to pay for my
vacation days. If I need to take a day off, or when I decide to take vacation, it is your
responsibility to find alternate daycare.
There will be no payment if your child is on holiday (please provide at least 2 weeks
notice of any holidays), or sick, or if I am on holiday (at least 3 weeks notification) or if I
or any of my children are sick.
3. Payment Policy
The Parents agree to pay the sum of $___.__ ($_/hour * __ hours/day * _ days/week) per
week for the care of their child. Payment is to be made every week. If 2 consecutive pay
periods are missed, this contract will automatically be terminated. A fee of $30 will be
charged for all NSF cheques. Upon a second occurrence of an NSF cheque, all
subsequent payments must be made in cash.
You must return all forms filled out completely before your child enters my care. You are
required to supply:
A copy of Immunization Records (these must be kept updated)
Medication Administration Authorization
4. Late Arrival/Pickup Policy
You must call at least 30 minutes in advance of your normal drop-off time if your child will
not be coming on any given day. This helps me to plan our daily activities.
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Please advise immediately if you will be arriving later than the pre-arranged time to pick
up your child. It is the parent’s responsibility to ensure that their child is picked up no later
than _:__ p.m. Please notify me if someone other than a parent will be picking up your
child. Verbal or written permission must be received before I can release a child to
anyone who is not a parent.
I will provide at least one month’s notice to terminate care of any child. Parents agree
that a minimum notice of one full month will be given for permanent withdrawal of any
child from care, or agree to pay a month’s fee in lieu of notice.
6. Illness Policy
Please advise me no less than 30 minutes prior to your child’s start time if your child will
not be in my care due to illness.
Parents agree that a child who is ill (e.g. fever, infection, diarrhea, communicable
disease, or any other type of illness that may be passed on to others, with the exception
of the common cold) will be kept at home to protect the well-being of my family and other
children in my care. The parents further agree, should a child become ill while in care,
that immediate arrangements will be made to remove the child from the daycare (I will
isolate your child until you arrive to pick him/her up). Children will not be allowed to return
to daycare until they have been symptom-free for at least 24 hours. In some cases, a
note from a doctor may be necessary.
Please respect my illness policy. If a child is not well enough to go outside to play or
attend school, they are not well enough to attend daycare.
In some cases, a child may return from an absence due to illness with medication to be
finished, or s/he may be taking preventative medication. In these instances, I may be
required to administer medication. All medication must be in the original pharmacy
container, and include the following information on the label: child’s name, name of drug,
dosage. Should a child require medication, even acetaminophen for a minor ailment like
teething, written consent from the parents must be given in advance.
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8. First Aid
Scratches and scrapes will be treated with soap and water and a Band-Aid (if needed).
You will be notified immediately for anything more serious. For major emergencies which
require the services of an emergency medical team, the child will be transported by
ambulance. For minor emergencies, you will be notified and you will transport the child if
medical treatment is needed. If circumstances warrant, and you cannot be reached, I will
get in touch with your emergency contact.
Physical discipline is not allowed. When a child is busy and involved, there is less need
for adult intervention. When necessary, I try to set limits to prevent the child from harming
himself/herself and others, as well as destroying property. Encouragement,
reinforcement of positive behaviours, redirection and/or removal of the child from the
situation (time outs) is the method of discipline I use.
10. Health and Nutrition
There will be absolutely no smoking in or around the home.
If the child is on “table food” I will provide breakfast, lunch and two snacks per day.
These meals will follow Canada’s Food Guide. All special diets, baby food and prepared
bottles must be supplied by the parent along with written feeding instructions.
11. Program of Activities
I provide a learning-through-play approach. I feel it is my role to provide quality,
interesting and stimulating materials and equipment to facilitate this play. I provide
materials that meet a range of developmental levels and encourage growth in fine motor,
gross motor and cognitive abilities. This creates an environment for each child to grow
and learn at their own rate. Weather permitting, children must be outside daily
(approximately 2 hours per day according to Ministry standards). Please ensure your
child is dressed appropriately.
12. Transportation Authorization
On occasion, I will take the children for daily outings (i.e. shopping, errands, library and
Ontario Early Years Centre, etc.). The means of transportation will be my own vehicle
with age-appropriate car seats. For any non-regular outings or field trips such as farms,
zoos, or special events, I will request a Field Trip Permission Form to be completed at
least 24 hours prior to the event.
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13. Personal Belongings and Clothing
Please do not bring more than 1 toy from home. Please do not bring any toy that your
child will not be willing to share with other children. If he or she is unwilling to share, I will
take the toy and hold them until the end of the day.
Please send your child with an extra change of clothes in case of an accident. Children
should wear play clothes and dress according to the weather.
It is further agreed that your child will start attending the daycare on
__________________. A two-week transition period will be arranged no later than 3
weeks before this start date.
I have read and agree to comply with all the provisions in this contract. I understand that
this is a legal and binding contract and have had sufficient time to read each paragraph
Parent’s Name: _____________________________________________
Parent’s Name: _____________________________________________
Name of Daycare Provider ____________________________________
Signature of Daycare Provider:__________________________________
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