This Directors Annual Meeting document is used by directors of a corporation when
holding an annual meeting. Corporations are required to hold annual meetings of
directors to elect officers and conduct other business that requires board approval. This
document serves as a template for recording the minutes of the meeting. Minutes are
an essential part of the meeting and are used as an official account of the decisions
made during the meeting. This document sets forth some of the standard information
that should be included in the minutes, and may be customized to fit the specific needs
of the directors holding the meeting.
MINUTES OF THE ANNUAL MEETING OF THE BOARD OF DIRECTORS
[Enter name of corporation]
Board Members Present:
An annual meeting of the directors of the corporation was held on __________, 20___ at[Enter
Address], for the purpose of reviewing the prior year's business, discussing corporate operations
for the upcoming year, and for the transaction of any other business that may properly come
before the meeting, including:[Enter nature of business].
The chairperson called the meeting to order.
The secretary announced that [Enter Name of Board of Directors or Shareholders] called the
The secretary announced that the meeting was held pursuant to notice or that notice had been
waived, as required under the Bylaws of this corporation, and the Articles of Incorporation.
The following directors were present at the meeting:
Name of Director Address
© Copyright 2013 Docstoc Inc. registered document proprietary, copy not 1
The secretary announced that the presence of these directors having been elected to serve on the
board for another year term by the shareholders at an annual meeting of shareholders held on
__________, 20__ at the meeting represented a quorum of the Board of Directors as required by
the Bylaws of this corporation.
The following persons were also present at the meeting:
The secretary announced that the minutes of the [Enter Annual or Special] meeting held on
[Enter Date] have been read at this meeting. After discussion, a vote was taken and the directors
approved the minutes of the meeting. The following persons presented the following reports at
© Copyright 2013 Docstoc Inc. registered document proprietary, copy not 2
The chairperson announced that the next item of business was the appointment of the officers
and of standing committee members. After voting, the following persons were appointed to serve
as officers, committee members or in other roles of service to the corporation for the upcoming
Name Title & Job Description
Officer or Committee Member
The next item of business was the determination of compensation to be paid for services
rendered to the corporation by officers and committee members. After voting, the following
compensation amounts were approved by the board to be paid for the upcoming fiscal year to the
following employees of the corporation:
Name & Title Type and Amount of
Compensation or Benefit
© Copyright 2013 Docstoc Inc. registered document proprietary, copy not 3
On motion duly made and carried by the affirmative vote of the Board of Directors by the
directors in attendance at the meeting; directors entitled to vote at the meeting adopted the
There being no further business to come before the meeting, it was adjourned on motion duly
made and carried.
*Attach copies of any certificates of mailing of notice prepared by the secretary of the
corporation and any written waivers signed by directors entitled to receive notice of this meeting
© Copyright 2013 Docstoc Inc. registered document proprietary, copy not 4
STATE OF ____________________
COUNTY OF __________________
I hereby certify that on __________, before me, a Notary Public, personally appeared
__________, who acknowledged himself/herself to be the __________ of __________ and
that he/she, having been authorized to do so, executed the above document for the purposes
contained therein by signing his/her name as __________ of __________.
My commission expires: ___________________
© Copyright 2013 Docstoc Inc. registered document proprietary, copy not 5