MENDOCINO COUNTY BOARD OF SUPERVISORS by yaofenjin

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									    CARRE BROWN             JOHN MCCOWEN           JOHN PINCHES          KENDALL SMITH        J. DAVID COLFAX
     First District          Second District        Third District        Fourth District        Fifth District
         Chair                                                                                    Vice-Chair
  CARMEL ANGELO                                   KRISTI FURMAN                              JEANINE B. NADEL
Chief Executive Officer                          Clerk of the Board                           County Counsel


   MENDOCINO COUNTY BOARD OF SUPERVISORS

                                          AGENDA
                          MARCH 16, 2010 – 9:00 A.M.
THE MENDOCINO COUNTY BOARD OF SUPERVISORS MEETS CONCURRENTLY AS THE
BOARD OF DIRECTORS OF THE: MENDOCINO COUNTY AIR QUALITY MANAGEMENT
DISTRICT, MENDOCINO COUNTY PUBLIC FACILITIES CORPORATION, MENDOCINO COUNTY
WATER AGENCY, MENDOCINO COUNTY LIBRARY DISTRICT, REDEVELOPMENT AGENCY OF
THE COUNTY OF MENDOCINO, AND THE IHSS PUBLIC AUTHORITY GOVERNING BOARD

                                     MEETING HIGHLIGHTS
                                                 Open Session
 Order of Agenda:                                 (9:00 a.m.)
   Open Session,                              Public Expression                              Welcome to the
    Roll Call &                     (Approximately 9:05 a.m. - See Page No. 4)               meeting of the
Pledge of Allegiance      Presentation on 2010 Census Outreach in Mendocino County          Mendocino County
                                    (Approximately 9:15 a.m. – See Item No. 6a)                 Board of
 Public Expression                                                                            Supervisors
                               Presentation of the Mendocino County Lodging
   Adoption of               Business Improvement District (BID) Annual Report
                                                                                               Agenda items
 Consent Calendars                (Approximately 10:00 a.m. – See Item No. 5d)
                                                                                              generally occur
                             Informational Presentation by the Mendocino County                 sequentially,
      Regular                      Resource Conservation District (MCRCD)                     however, when
    Agenda Items                   (Approximately 10:30 a.m. – See Item No. 8a)                circumstances
                                          Adjourn to Closed Session                          warrant, the order
   Closed Session                                                                             of items may be
                              (Approximately 11:00 a.m. – Followed by Lunch Recess)
                                                                                               changed at the
 Selected items have                       Adjourn to Lunch Recess                            discretion of the
  been assigned an                        (Approximately 12:00 Noon)                                Chair
 appointed time for
                                      Reconvene for Afternoon Session
  the convenience                                                                           Please see the end of
                                      & Report Out from Closed Session
  of the Board and                                                                              the agenda for
                                          (Approximately 1:30 p.m.)
      the Public                                                                             additional meeting
                               Convene as the Mendocino County Water Agency                      information
 Online Information                (Approximately 1:30 p.m. – See Page No. 8)                  including ADA
 & Web Streaming                    Reconvene as the Board of Supervisors                     accommodations
      (See Page 4)                        (Approximately 1:45 p.m.)                               and public
                             Disbursement of Mendocino County Fish and Game
                                                                                                  expression
      Televised
   Board Meetings         Advisory Commission Funds for the 2009/2010 Project Cycle
      (See Page 4)                 (Approximately 1:45 p.m. – See Item No. 8b)
                       Discussion and Possible Action Regarding Appropriation
                        of the Fiscal Year 2009/2010 Proposition 1B Distribution
                                 (Approximately 2:00 p.m. – See Item No. 6c)
       COUNTY ADMINISTRATION CENTER 501 LOW GAP ROAD ROOM 1090 UKIAH, CALIFORNIA 95482
TELEPHONE: (707) 463-4221 FAX: (707) 463-4245 BOS@CO.MENDOCINO.CA.US WWW.CO.MENDOCINO.CA.US/BOS
             BOARD OF SUPERVISORS AGENDA – MARCH 16, 2010                                                              PAGE 2 OF 8


                                               ORDER OF AGENDA
ITEM NO. 1 – OPEN SESSION AND ROLL CALL (9:00 A.M.)
• Roll Call will be conducted at the beginning of Open Session

ITEM NO. 2 – PLEDGE OF ALLEGIANCE
• The Pledge of Allegiance will be recited at the beginning of Open Session

ITEM NO. 3 – APPROVAL OF MINUTES
• Approval of Minutes of March 2, 2010

ITEM NO. 4 – CONSENT CALENDARS
• Regular Consent Calendar (See Attached)
• Air Quality Management District Consent Calendar (See Attached)
   The Consent Calendar (Agenda) is considered routine and non-controversial and will be acted upon by the Board at one time without
   discussion. The Consent Calendar is adopted as the first order of business upon the start of the Open Session portion of the meeting.
   Any Board member may request that any item be removed from the Consent Calendar for individual consideration. Please consult
   with the Clerk of the Board for additional information.

ITEM NO. 5 – COUNTY EXECUTIVE OFFICE MATTERS
(a)   Chief Executive Officer Reports
(b)   Discussion and Possible Action Including Review, Adoption, Amendment, Consideration or
      Ratification of Legislation Pursuant to the Adopted Legislative Platform
(c)   Discussion and Possible Action Including Approval to Pursue a Agreement with a Professional
      Consultant to Conduct a Public Opinion Poll of Future Consideration of Possible Ballot
      Measure(s) for the November 2, 2010, General Election
(d)   Timed Item – 10:00 a.m.: Presentation, Discussion, and Approval of the Mendocino County
      Lodging Business Improvement District (BID) Annual Report; Adoption of Resolution Declaring
      the Intention of the Mendocino County Board of Supervisors to Levy and Collect an
      Assessment from Lodging Businesses in the BID (Within the Boundaries of the
      Unincorporated Portion of the County of Mendocino and the Incorporated Area of the City of
      Fort Bragg, the City of Point Arena, the City of Ukiah, and the City of Willits); Fixing the Date,
      Time, and Place of a Public Hearing to be Held in Front of the Board to Levy the Proposed
      Assessment for Fiscal Year 2010/2011

ITEM NO. 6 – DEPARTMENTAL MATTERS AND REPORTS
(a)   Timed Item – 9:15 a.m.: Informational Presentation on 2010 Census Outreach in Mendocino
      County – Sponsoring Department: Health and Human Services Agency/Adult and Older Adult
      System of Care
(b)   Department of Transportation – Director’s Report
(c)   Timed Item – 2:00 p.m.: Discussion and Possible Action Including Adoption of Resolution
      Authorizing the Director of Transportation (County Road Commissioner) to Appropriate the
      Fiscal Year 2009/2010 Proposition 1B Distribution (County-wide) – Transportation

ITEM NO. 7 – COMMITTEE REPORTS/SUPERVISORS REPORTS
(a)   Supervisors Reports – Assigned Boards, Councils and Commissions / Other Meetings
      Attended
(b)   Standing Committees – Chair Reports
(c)   Ad-Hoc Committee Reports
             BOARD OF SUPERVISORS AGENDA – MARCH 16, 2010                                                                PAGE 3 OF 8


ITEM NO. 8 – MISCELLANEOUS
(a)   Timed Item – 10:30 a.m.: Informational Presentation by the Mendocino County Resource
      Conservation District (MCRCD), Providing an Update on Program Accomplishments and
      Benefits Provided to Mendocino County Constituents – Sponsor: Supervisor Brown
(b)   Timed Item – 1:45 p.m.: Discussion and Possible Action Including Approval of Disbursement
      of Mendocino County Fish and Game Advisory Commission Funds for the 2009/10 Project
      Cycle – Sponsor: Mendocino County Fish and Game Advisory Commission

ITEM NO. 9 – MENDOCINO COUNTY AIR QUALITY MANAGEMENT DISTRICT, MENDOCINO COUNTY PUBLIC
FACILITIES CORPORATION, MENDOCINO COUNTY WATER AGENCY, MENDOCINO COUNTY LIBRARY
DISTRICT, REDEVELOPMENT AGENCY OF THE COUNTY OF MENDOCINO, AND THE IHSS PUBLIC AUTHORITY
GOVERNING BOARD
(a)    Mendocino County Water Agency (See Page 8 for Separate Agenda)

ITEM NO. 10 – APPOINTMENTS TO BOARDS AND COMMISSIONS
The Board of Supervisors is actively seeking qualified candidates to fill various vacancies. Please consult with the Clerk of the Board for
information on specific categorical areas and District vacancies, or visit our website at: www.co.mendocino.ca.us/bos

ITEM NO. 11 – CLOSED SESSION (TIMED ITEM: 11:00 A.M.)
(a)   Pursuant to Government Code Section 54957.6 – Conference with Labor Negotiator – Agency
      Negotiators: Carmel Angelo, Teresia Haase, Meredith Ford, and Rick Haeg; Employee
      Organization(s): All
(b)   Pursuant to Government Code Section 54956.9 – Conference with Legal Counsel – Existing
      Litigation: Doty Coplen, et al. v. County of Mendocino; Superior Court of Mendocino County
      Case No.: SCUK-CVPT 08-52268
(c)   Pursuant to Government Code Section 54956.9 – Conference with Legal Counsel – Existing
      Litigation: Kevin Dale Marsh v. County of Mendocino, Mendocino County Sheriff’s Office, and
      Richard Munoz; Superior Court of Mendocino County Case No.: SCUK-CVPM 07-50225
(d)   Pursuant to Government Code Section 54957 – Public Employee Performance Evaluation –
      Interim Museum Director

ITEM NO. 12 – COUNTY COUNSEL
(a)   Introduction and Waive the Reading of an Ordinance Amending Mendocino County Code
      Section 3.12 – The County Vehicle Policy

ITEM NO. 13 – COMMUNICATIONS RECEIVED AND FILED
Communications received and filed are retained by the Clerk of the Board throughout the Board proceedings. To review items described in
this section, please contact the Clerk of the Board staff in Room 1090.
(a)        Anderson Valley Unified School District: Filing of Tax Rate Statement in Connection with
           Anderson Valley Unified School District for June 8, 2010, Election to Authorize Issuance of
           School Bonds in Compliance with §9400-9404 of the Elections Code of the State of California
(b)        California Department of Mental Health: Notice of Public Hearing on Notice of Proposed
           Rulemaking, Title 9, California Code of Regulations, Amending Section 1810.203.5 and
           Adoption of Section 1850.350, Regarding Early and Periodic Screening, Diagnosis, and
           Treatment Appeal Process; Submit Comments by 5:00 p.m., April 21, 2010, to Steve Appel,
           Department of Mental Health, 1600 9th Street, Room 435, Sacramento, CA 95814; by Fax to
           (916) 651-3852, or Email to regulations@dmh.ca.gov
(c)        State of California, Fish and Game Commission: Notice of Receipt of Petition to List the
           Mountain Yellow-Legged Frog as an Endangered Species; Interested Parties May Contact Dr.
           Eric Loft, Chief, Wildlife Branch, Department of Fish and Game, 1812 Ninth Street,
           Sacramento, CA 95811; For More Information Call (916) 445-3555
             BOARD OF SUPERVISORS AGENDA – MARCH 16, 2010                                                         PAGE 4 OF 8


(d)       State of California, Fish and Game Commission: Notice of Proposed Changes in Regulations
          Relating to Mammal Hunting – For More Information, Call (916) 445-3555 or go to
          http://www.fgc.ca.gov/regulations/new/2010/proposedregs10.asp
(e)       State of California, Department of Water Resources: Water Conditions in California, Report 1,
          February 1, 2010
(f)       Pacific Gas and Electric (PG&E) Company Potter Valley Hydroelectric Project, No. 77-000:
          •   Letter Order Accepting PG&E Company’s January 10, 2010, Filing of the Dam Safety
              Surveillance and Monitoring Plan for the Scott Dam Project
          •   Letter Order Accepting PG&E Company’s January 24, 2010, Submission of the Dam
              Safety Surveillance and Monitoring Plan for the Cape Horn Dam Project
          •   Letter Order Accepting PG&E Company’s December 31, 2009, Submission of Annual
              Spillway Gate Operation Certificate for the Potter Valley Project
PUBLIC EXPRESSION: (PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA)
• Members of the public are welcome to address the Board on items not listed on the agenda and within the jurisdiction of the
   Board of Supervisors. The Board is prohibited by law from taking action on matters not on the agenda, but may ask questions to
   clarify the speaker's comment and/or briefly answer questions. The Board limits testimony on matters not on the agenda to 3
   minutes per person and not more than 10 minutes for a particular subject at the discretion of the Chair of the Board.
• Individuals wishing to address the Board under Public Expression are welcome to do so throughout the meeting day. To best
   facilitate these items, please review and complete the public comment/speaker form available at the back of the Boardroom and
   present to the Clerk of the Board, the Chair of the Board, or your respective District Supervisor. If you wish to submit written
   comments, please provide 9 copies to the Clerk of the Board staff, located in the Administration Center, Room 1090. All
   meetings are tape-recorded and speakers are reminded to announce their names as they approach the podium.




                              AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE
•     The Board of Supervisors complies with ADA requirements and upon request, will attempt to reasonably
      accommodate individuals with disabilities by making meeting material available in appropriate alternative formats
      (pursuant to Government Code Section 54953.2). Anyone requiring reasonable accommodation to participate in the
      meeting should contact the Clerk of the Board’s Office by calling (707) 463-4221 at least five days prior to the meeting.
                           ADDITIONAL MEETING INFORMATION FOR INTERESTED PARTIES
•     If you wish to address the Board on any matter on the agenda, please review and complete the public
      comment/speaker form available at the back of the Boardroom. If you wish to submit written comments, please
      provide 9 copies to the Clerk of the Board staff, located in the Administration Center, Room 1090
•     The Board of Supervisors’ agenda is posted on the County of Mendocino website at: www.co.mendocino.ca.us/bos
•     A copy of the Agenda Packet is available for public review in the Clerk of the Board’s Office, Room 1090. Proposed
      actions and supporting documents are considered draft until acted upon by the Board
•     Additional information on specific agenda items may be obtained by contacting the sponsoring departments. Contact
      information for County departments may be obtained at www.co.mendocino.ca.us/ndx.htm
•     Board proceedings are broadcast on the local Public Access Channel to accommodate greater public access; tune in at
      the corresponding Open Session time as posted on the front page of the Agenda
•     Please reference the departmental website to obtain additional resource information for the Board of Supervisors and
      Clerk of the Board: www.co.mendocino.ca.us/bos

                                   ANNOUNCING EXPANDED ONLINE INFORMATION
•     LIVE WEB STREAMING OF BOARD MEETINGS: www.uvctv.org (Requires Windows Media Player Version 9 – for
      Technical Assistance Please Contact Ukiah Valley Community Television (707) 357-0624
•     Board Meeting Agenda Summary reports and supporting documentation are available online. Please Access the
      Selected Agenda from the Board’s Website to View Additional Information: www.co.mendocino.ca.us/bos
        Thank you for your interest in the proceedings of the Mendocino County Board of Supervisors
              CONSENT CALENDAR – MARCH 16, 2010                                                                     PAGE 5 OF 8


The Consent Calendar (Agenda) is considered routine and non-controversial. The Board will adopt the Consent Calendar at one
time without discussion. The Consent Calendar is adopted as the first order of business upon the start of the Open Session portion of
the meeting. Any Board member may request that any item be removed from the Consent Calendar for individual consideration.
Please consult with the Clerk of the Board for additional information.

The following items are recommended for denial:
(1)     Claims Against the County
        (a) Natalia Broulliette
        (b) Wesley Canby
        (c) Larry R. Thornton

The following items are recommended for approval:
CRIMINAL JUSTICE
(2)   Approval of Purchase of a Digital Body Wire, Including the Required Budget Transfers in the
      Amount of $4,567, and Add to the County’s Approved List of Fixed Assets – Sheriff

(3)      Adoption of Proclamation Recognizing Tsunami Awareness Week as March 21, Through
         March 27, 2010 as Well as Increasing Public Awareness of Mendocino County’s Participation
         in the “Live Code Tsunami Warning Test” to be Held on March 24, 2010 Between 10:15 and
         11:45 a.m. – Sheriff/Office of Emergency Services

GENERAL GOVERNMENT
(4)  Approval of Consolidation of Anderson Valley Unified School District and Willits Unified School
     District Elections with the Statewide Direct Primary Election on June 8, 2010 –
     Assessor/Clerk/Recorder

(5)      Adoption of Resolution Amending Position Allocation Table as follows: Move Position Number
         3770 Health Program Eligibility Worker (1 FTE) from Budget Unit 4080 to Budget Unit 0418 –
         Human Resources

HEALTH AND HUMAN SERVICES
(6)   Approval of Agreement Amendment in the Amount of $21,319.75 with Safe Passage Family
      Resource Center (Fort Bragg) to Provide Funding for the “Promoting Safe and Stable
      Families” (PSSF) Program; and Authorization for the Health and Human Services Agency
      Director to Sign any Future Amendments to the Agreement that Do Not Affect the Annual
      Maximum Allowable Amount Authorized – Health and Human Services Agency/Children and
      Family Services System of Care

(7)      Approval of Agreement Amendment for a $21,319.75 Increase with Anderson Valley Unified
         School District to Provide Funding for the “Promoting Safe and Stable Families” (PSSF)
         Program; and Authorize the Health and Human Services Agency Director to Sign any Future
         Amendments to the Agreement that Do Not Affect the Annual Maximum Allowable Amount
         Authorized – Health and Human Services Agency/Children and Family Services System of
         Care

(8)      Approval of Amendment No. 2 of the California Statewide Automated Welfare System
         Consortium IV Joint Exercise of Powers of Agreement for Mendocino County Health and
         Human Services Agency – Health and Human Services Agency/Community Health Services

(9)      Adoption of Resolution Authorizing Amendment No. 2 of the California Statewide Automated
         Welfare System Consortium IV Joint Exercise of Powers Agreement for the Health and Human
         Services Agency – Health and Human Services Agency/Community Health Services
          CONSENT CALENDAR – MARCH 16, 2010                                           PAGE 6 OF 8

HEALTH AND HUMAN SERVICES – CONTINUED
(10) Approval of the California Statewide Automated Welfare System Consortium IV Memorandum
      of Understanding for Mendocino County Health and Human Services Agency – Health and
      Human Services Agency/Community Health Services

PUBLIC RESOURCES
(11) Adoption of Resolution Approving Release of Contract Surety, Department of Transportation
      Contract No. 090014, 2006 Storm Damage Repairs on Low Gap Road, CR 212, M.P. 17.08,
      M.P. 17.15 and M.P. 18.74 (Ukiah Area) – Transportation

(12)   Adoption of Resolution Approving Release of Contract Surety, Department of Transportation
       Contract No. 090011, 2006 Storm Damage Repairs on Linda Vista Drive, CR 204B, M.P. 0.09
       (Ukiah Area) – Transportation

(13)   Approval of Notice of Completion, Department of Transportation Contract No. 090017, 2006
       Storm Damage Repairs on Omega Drive, CR 428E, M.P. 0.13 (Westport Area) –
       Transportation

(14)   Adoption of Resolution Approving Department of Transportation Agreement No. 100001
       Subdivision Road Maintenance Agreement for Tract 258 Lakewood Homes Subdivision and
       Releasing Subdivision Improvement Agreement Surety and Subdivision Monumentation
       Agreement Surety (Forks Area) – Transportation

(15)   Adoption of Resolution Authorizing Advertisement for Bids, Department of Transportation
       Contract No. 100008, 2010 Chip Seal Program, STIM-2, on Various County Maintained Roads
       (County-wide) – Transportation

(16)   Adoption of Resolution Authorizing Advertisement for Bids, Department of Transportation
       Contract No. 100009, 2010 Asphalt Concrete Overlay Program, STIM-2, on Various County
       Maintained Roads (County-wide) – Transportation

SUPERVISORS
(17) Discussion and Possible Action Regarding Establishing a Board Policy Related to Requests
      for Letters of Opposition or Support Regarding the Parole of Convicted Criminals – Supervisor
      Brown

(18)   Adoption of Proclamation in Support of the 72nd Annual Redwood Region Logging Conference,
       to be Held March 25-27, 2010 – “Achieving Success in the Redwood Region” – Supervisors
       Brown and McCowen

(19)   Approval of Letter of Support for Section 401, Related to Incentives for Biodiesel and
       Renewable Diesel, of HR 4213, or The Tax Extenders Act of 2009; Authorization for Chair to
       Sign, and Send Letter to U.S. Senators Representing California – Supervisor McCowen
             AIR QUALITY MANAGEMENT DISTRICT CONSENT CALENDAR                                                       PAGE 7 OF 8
             MARCH 16, 2010

The Consent Calendar (Agenda) is considered routine and non-controversial. The Board will adopt the Consent Calendar at one
time without discussion. The Consent Calendar is adopted as the first order of business upon the start of the Open Session portion of
the meeting. Any Board member may request that any item be removed from the Consent Calendar for individual consideration.
Please consult with the Clerk of the Board for additional information.

The following item is recommended for approval:
(1)      Authorization for the Air Quality Management District to Accept State Carl Moyer Program
         Pass-Through Funds for a Project in Mendocino County, Enter Into an Agreement with the
         Applicant (MBC Construction, Inc.) and Reimburse the Applicant with Those Funds Upon
         Completion of the Projects
           MENDOCINO COUNTY BOARD OF SUPERVISORS – AGENDA                                         PAGE 8 OF 8


                                            SITTING AS THE
               MENDOCINO COUNTY WATER AGENCY
                           MARCH 16, 2010 – 1:30 P.M.
     BOARD CHAMBERS COUNTY ADMINISTRATION CENTER 501 LOW GAP ROAD UKIAH, CALIFORNIA

THE MENDOCINO COUNTY BOARD OF SUPERVISORS MEETS CONCURRENTLY AS THE
BOARD OF DIRECTORS OF THE: MENDOCINO COUNTY AIR QUALITY MANAGEMENT DISTRICT,
MENDOCINO COUNTY PUBLIC FACILITIES CORPORATION, MENDOCINO COUNTY WATER
AGENCY, THE MENDOCINO COUNTY LIBRARY DISTRICT, THE REDEVELOPMENT AGENCY OF
THE COUNTY OF MENDOCINO, AND THE IHSS PUBLIC AUTHORITY GOVERNING BOARD

                                   ORDER OF AGENDA
                   ALL ITEMS ARE PRESENTED FOR DISCUSSION AND POSSIBLE ACTION

1.      DISCUSSION AND POSSIBLE ACTION:
           Water Agency General Manager’s Report and Update Regarding Completion of the SB610
           Water Supply Assessment for the Ukiah Valley

2.      OTHER BUSINESS:
           Public Expression
           Additional Discussion Topics as Identified by Board Members
           Additional Discussion Topics as Identified by Staff
           Matters from Staff
           Other Business




                PUBLIC EXPRESSION: (PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA)
The Board welcomes participation in the Board meetings. Comments shall be limited so that everyone may be
heard. This item is limited to matters under the jurisdiction of the Board which are not on the posted agenda and
items which have not already been considered by the Board. The Board limits testimony on matters not on the
agenda to 3 minutes per person and not more than 10 minutes for a particular subject at the discretion of the
Chair of the Board. No action will be taken.


       COUNTY ADMINISTRATION CENTER 501 LOW GAP ROAD ROOM 1090 UKIAH, CALIFORNIA 95482
TELEPHONE: (707) 463-4221 FAX: (707) 463-4245 BOS@CO.MENDOCINO.CA.US WWW.CO.MENDOCINO.CA.US/BOS
              MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                              4a(2)
                                                                                                                  BOARD AGENDA #____
              ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
 Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
-Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance


TO:                 Board of Supervisors                                                DATE:                                       2/19/2010
FROM:               Sheriff                                                             MEETING DATE:                               3/16/2010

DEPARTMENT RESOURCE/CONTACT:                    Norm Thurston                 PHONE: 463-4409                 Present             On Call
                                                Michael Dygert                PHONE: 463-4086

Consent Agenda                Regular Agenda                Noticed Public Hearing                    Time Allocated for Item: 2 Min.

   AGENDA TITLE: Approve the purchase of a digital body wire, including the required budget
                            transfers, and add to the County’s Approved List of Fixed Assets.


   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: The Approved List of Fixed Assets is adopted by
   the Board with the final budget, and is modified periodically throughout the year to reflect additions
   and deletions.

   SUMMARY OF REQUEST: The Sheriff wishes to purchase a Digital Analog Surveillance Body Wire to
   be used for Alcohol Beverage Control enforcement, as well as other investigative purposes. The cost
   of $4,567 will be reimbursed by the State Alcohol Beverage Control grant ($1,773) and State Asset
   Forfeiture funds ($2,794).




   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT:
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                    FISCAL IMPACT:
  Source of Funding                   Current F/Y Cost    Annual Recurring Cost                             Budgeted in Current F/Y
 State ABC grant    $4,567                                            N/A                                   Yes                No
 and State Asset
 Forfeiture Funds
  SUPERVISORIAL DISTRICT: 1                     2      3      4      5      All         VOTE REQUIREMENT: Majority                      4/5ths
   RECOMMENDED ACTION/MOTION: Approve the purchase of a digital body wire, including the
                            required budget transfers, and add to the County’s Approved List of Fixed Assets.
   ALTERNATIVES: Deny the request to purchase a digital body wire.
   CEO REVIEW (NAME): ____________________________________________________                                                 PHONE: 463-4441
RECOMMENDATION: Agree                             Disagree            No Opinion               Alternate           Staff Report Attached



BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
                                                                                                                                    Revised-01/09
             MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                           4a(3)
                                                                                                               BOARD AGENDA #____
             ONLINE AGENDA SUMMARY

-Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.     If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance


TO:                 Board of Supervisors                                              DATE:                                 March 2, 2010
FROM:               Sheriff’s Office/Office of Emergency Services MEETING DATE:                                             March 16, 2010

DEPARTMENT RESOURCE/CONTACT:                   Sheriff Allman               PHONE: 463-4411                Present             On Call
                                               Sgt. Barney                        463-5667

Consent Agenda               Regular Agenda                Noticed Public Hearing                   Time Allocated for Item: 15 Min

   AGENDA TITLE: Adoption of Proclamation recognizing Tsunami Awareness Week as March 21,
                           through March 27, 2010 as well as increasing public awareness of Mendocino
                           County’s participation in the “Live Code Tsunami Warning Test” to be held on
                           March 24, 2010 between 10:15 and 11:45 a.m.


   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: The Board of Supervisors adopts resolutions and
   proclamations throughout the year honoring constituents, local organizations, and county and
   community leaders, for exceptional contributions to Mendocino County.

   SUMMARY      OF REQUEST: It is requested that the Board of Supervisors adopt the proposed
   proclamation recognizing Tsunami Awareness Week as March 21, through March 27, 2010. This
   Proclamation is in conjunction with the Board of Supervisors December 1, 2009 approval of
   Mendocino County’s participation in the “Live Code Tsunami Warning Test” on March 24, 2010, an
   invitation by the California Emergency Management Agency and NOAA’s National Weather Service.
   This test seeks to again assess the last link in the tsunami warning process, the communication of a
   tsunami warning message to the public via the Emergency Alert System (EAS). In conjunction with
   this alert the Mendocino Office of Emergency Services will also conduct a test of the Reverse 911
   system on a limited basis on the South Coast of the County. In preparation for these tests,
   comprehensive informational messages will be released via broadcast media as well as print media
   informing the public of the test so that residents do not mistake the test message for an actual tsunami
   event. The actual “Live Code” test message, broadcast on both radio and television stations will be
   accompanied by the statement “this is a test” in a “voice over” as well as a “crawler” message on
   television.
   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT:
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                   FISCAL IMPACT:
  Source of Funding                  Current F/Y Cost    Annual Recurring Cost                            Budgeted in Current F/Y
 N/A                N/A                                              N/A                         Yes          No
  SUPERVISORIAL DISTRICT: 1                    2      3      4     5      All         VOTE REQUIREMENT: Majority                     4/5ths
   RECOMMENDED ACTION/MOTION: Adopt Proclamation Recognizing Tsunami Awareness Week as
   March 21 through March 27, 2010 and Authorize Chair to Sign Same.
   ALTERNATIVES: Do not approve the proposed proclamation and notify the Sheriff’s Office as to the
   problem areas.
   CEO REVIEW (NAME): ____________________________________________________                                              PHONE: 463-4441

BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
                                                                                                                                 Revised-01/09
                           PROCLAMATION
                                                OF THE
     MENDOCINO COUNTY BOARD OF SUPERVISORS
                     RECOGNIZING MARCH 21 – 27, 2010
                      AS TSUNAMI AWARENESS WEEK
                         IN MENDOCINO COUNTY
        WHEREAS, a tsunami is a series of waves caused by undersea earthquakes. Earthquakes with a
magnitude of 6.6 or higher can produce tsunamis. These can be distant earthquakes (epicenters along the
Pacific Rim), or local earthquakes occurring in the Cascadian Subduction Zone, a fault zone lying
approximately 32 to 70 miles off of and running parallel to the northern California coastline, or any other
northern California fault line; and

        WHEREAS, California has been struck by more than two dozen tsunamis with waves three or
more feet in height since 1812, including fourteen that caused damage; and

        WHEREAS, the California coast is at risk of tsunamis that are generated both locally and from a
distance. In 1964, 10 people died and 35 were injured when a tsunami caused by an Alaskan earthquake
reached Crescent City at the California/Oregon border. In addition to tsunamis originating in seismic
zones across the Pacific Ocean, Northern California communities are at risk of a local tsunami generated
by an earthquake in the Cascadia Subduction Zone. While tsunamis originating in Alaska can take hours
to reach California, providing some time for planned evacuation, a Cascadia earthquake could send a
tsunami to Northern California within 15 minutes; and

         WHEREAS, education and awareness are fundamental to saving lives in a tsunami event; and

        WHEREAS, California Division of Mines and Geology, State of California Department of
Conservation Seismic Safety Information, has identified Arena Cove area, Albion River, and Noyo Harbor
as having potential damage to boats and harbor facilities and advising special caution during alert for
Manchester Beach State Park to Iverson Point and MacKerricher State Park to Ten Mile River in the
event of a Tsunami; and
       WHEREAS, the Governor’s Office of Emergency Services hopes to expand participation and
awareness with the mendocino County/Humboldt/Del Norte Tsunami Test via the Emergency Alert
System on Wednesday, March 24th between 10:15 and 10:45 a.m., in conjunction with the California State
Governor’s recognition of March 21 – 27, 2010, as Tsunami’s Awareness Week.
      NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the County of
Mendocino, hereby proclaims March 21-27, 2010, as:
                                   “Tsunami Awareness Week”


Dated:


_____________________________________________
Carre Brown, Chair
              MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                              4a(4)
                                                                                                                  BOARD AGENDA #____
              ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
 Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
-Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance


TO:                 Board of Supervisors                                                DATE:                              February 25, 2010
FROM: Susan M. Ranochak, Assessor-County Clerk-Rec                                   MEETING DATE:                            March 16, 2010

DEPARTMENT RESOURCE/CONTACT:                    Susan Ranochak                PHONE: 4376                     Present             On Call
                                                                              PHONE:

Consent Agenda                Regular Agenda                Noticed Public Hearing                    Time Allocated for Item:

   AGENDA TITLE: Approve Consolidation of Anderson Valley Unified School District and Willits
                            Unified School District elections with the Statewide Direct Primary Election on
                            June 8, 2010


   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: None

   SUMMARY OF REQUEST: These elections have been called for the same day as the Statewide Direct
   Primary Election; State law requires them to be consolidated with said election.




   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT:
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                    FISCAL IMPACT:
  Source of Funding                   Current F/Y Cost    Annual Recurring Cost                             Budgeted in Current F/Y
                                                                                                            Yes                No
   SUPERVISORIAL DISTRICT: 1                    2      3      4      5      All         VOTE REQUIREMENT: Majority                      4/5ths
   RECOMMENDED ACTION/MOTION: Approve the consolidation of the elections with the
   Gubernatorial Primary Election


   ALTERNATIVES:
   CEO REVIEW (NAME): ____________________________________________________                                                 PHONE: 463-4441
RECOMMENDATION: Agree                             Disagree            No Opinion               Alternate           Staff Report Attached


BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
                                                                                                                                    Revised-01/09
              MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                             4a(5)
                                                                                                                  BOARD AGENDA #____
              ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
 Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
-Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance


TO:                 Board of Supervisors                                                DATE:                              February 22, 2010
FROM:               Human Resources                                                     MEETING DATE:                         March 16, 2010

DEPARTMENT RESOURCE/CONTACT:                    Teresia Haase                 PHONE: 463.4261                 Present             On Call
                                                                              PHONE:

Consent Agenda                Regular Agenda                Noticed Public Hearing                    Time Allocated for Item:

   AGENDA TITLE: Adoption of Resolution Amending Position Allocation Table as follows: Move
                 Position Number 3770 Health Program Eligibility Worker (1FTE) from Budget
                 Unit 4080 to Budget Unit 0418.
   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: On September 22, 2009, the Board adopted the
   2009-10 Fiscal Year Master Position Allocation Table for FY 2009- 10 Budget, Resolution #09-217.
   SUMMARY OF REQUEST: The Human Resources Department is charged, as part of the overall
   maintenance of the classification and compensation plan, to evaluate current classifications, create new
   classifications (including appropriate salary levels), reclassify positions, examine requests for salary grade
   adjustments, analyze allocations, and make recommendations for additions, modifications and corrections.

                                  The number of WIC Program participants has increased, particularly in the
   coast, Willits and outlying areas. In order to meet the contractual requirements with the State of California
   to provide 100% federally funded WIC program services additional staffing is required. HHSA has
   proposed moving a vacant Health Program Eligibility Worker position (#3770) out of budget unit 4080 and
   placing it in WIC program budget unit #0418, where the position will be fully funded through Federal
   funds. The position will then be filled with an internal transfer or promotion of current staff. Human
   Resources staff has reviewed this request and feel it is an appropriate use of the classification.

   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT:
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                    FISCAL IMPACT:
  Source of Funding                   Current F/Y Cost    Annual Recurring Cost                             Budgeted in Current F/Y
 No NCC – 100%                                                                                              Yes                No
 Federal funds
  SUPERVISORIAL DISTRICT: 1                     2      3      4      5      All         VOTE REQUIREMENT: Majority                      4/5ths
   RECOMMENDED ACTION/MOTION: It is recommended that the Board adopt Resolution amending
   Position Allocation Table as follows: move position #3770 Health Program Eligibility Worker (1FTE)
   from Budget Unit 4080 to Budget Unit 0418; and authorize Chair to sign same.
   ALTERNATIVES: Do not approve recommendations and direct staff to study other options.
   CEO REVIEW (NAME): ____________________________________________________            PHONE: 463-4441
RECOMMENDATION: Agree                             Disagree            No Opinion               Alternate           Staff Report Attached




BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
                                                                                                                                    Revised-01/09
                                   RESOLUTION NO. 10-           /s.

       RESOLUTION OF THE MENDOCINO COUNTY BOARD OF SUPERVISORS AMENDING
       THE POSITION ALLOCATION TABLE PROVIDING FOR THE NUMBER AND
       COMPENSATION OF OFFICERS, DEPUTIES AND EMPLOYEES IN THE VARIOUS
       OFFICES OF THE COUNTY OF MENDOCINO

               WHEREAS, the Board of Supervisors has adopted Resolution No. 09-217 which sets
       forth the classification, salaries, and number of personnel in the various County departments;
       and
               WHEREAS, it is the wish and desire of the Board of Supervisors to amend this
       resolution to meet the needs of County service; and

              WHEREAS, the various affected departments or agencies have agreed to incorporate
       the positions within their existing fiscal year budgets.

               NOW, THEREFORE, BE IT RESOLVED that the Mendocino County Board of
       Supervisors hereby authorizes the Position Allocation Table of said resolution to be amended as
       follows:

                 CLASSIFICATION                         BARGAINING
       ACTION          TITLE            GRADE              UNIT              BIWEEKLY SALARY
       Move from Budget Unit 4080
       To Budget Unit 0418
PN3770 1 FTE Health Program Eligibility
               Worker                    S26A                SEIU            $1,252.80 - $1,522.40

       The effective date of this Resolution shall be March 21, 2010 to coincide with the beginning of
       Pay Period 07-10.

               The foregoing Resolution introduced by Supervisor          , seconded by Supervisor
             , and carried this     day of      , 2010, by the following vote:

              AYES:
              NOES:
              ABSENT:

              WHEREUPON, the Chair declared said Resolution adopted and SO ORDERED.



                                                       _________________________________
       ATTEST:       KRISTI FURMAN                     CARRE BROWN, Chair
                     Clerk of the Board                Mendocino County Board of Supervisors

                                                       I hereby certify that according to the
       ______________________________                  provisions of Government Code Section
                   Deputy                              25103, delivery of this document has
                                                       been made.

       APPROVED AS TO FORM:                            BY:    KRISTI FURMAN
       JEANINE B. NADEL, County Counsel                       Clerk of the Board


       ______________________________                  _________________________________
                                                             Deputy
              MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                              4a(6)
                                                                                                                  BOARD AGENDA #____
              ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
 Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
-Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance

TO:                 Board of Supervisors                                                DATE:                              February 22, 2010
FROM:               HHSA- Children & Family System of Care                              MEETING DATE:                         March 16, 2010

DEPARTMENT RESOURCE/CONTACT:                    Susana Wilson                 PHONE: 472-2336                 Present             On Call
Branch Director Name:                           Mary Elliott                  PHONE: 463-5481                 Present             On Call

Consent Agenda                Regular Agenda                Noticed Public Hearing                    Time Allocated for Item:

   AGENDA TITLE: Approve Amendment of $21,319.75 to Contract with Safe Passage Family Resource
   Center and Authorize the Health and Human Services Agency Director to Sign any Future
   Amendments to the Contract that do not Affect the Annual Maximum Allowable Amount
   Authorized by the Board of Supervisors in this Agreement – Health and Human Services Agency
   (HHSA) – Children & Family Services System of Care (CFSOC)
   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: On September 4, 2009 the Health and Human
   Services Agency Children & Family Services System of Care Branch Director approved Standard
   Services Agreement contract # SS-S09-066 with Safe Passage Family Resource Center.
   SUMMARY OF REQUEST: The Health and Human Services Agency Children & Family Services
   System of Care Branch Director approved Standard Services Agreement contract # SS-S09-066 on
   September 4, 2009. One of the three pass-through funding sources for this contract, “Promoting Safe
   and Stable Families” program (PSSF), allocated more (Federal) funds than anticipated at the signing of
   this contract. All recipients of this funding have agreed to utilize the additional funds equally.
   Standard Services Agreement No. SS-S09-066 to be amended with an increase of the maximum
   amount of the contract by $ 2,069.75 for a new total of $21,319.75. See attached brief summary.
   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT:
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                    FISCAL IMPACT:
  Source of Funding                   Current F/Y Cost    Annual Recurring Cost                             Budgeted in Current F/Y
 Federal            $12,569.75                                        $21,319.75                            Yes                No
 State              $ 8,750.00
  SUPERVISORIAL DISTRICT: 1    2                       3      4      5      All        VOTE REQUIREMENT: Majority                      4/5ths
   RECOMMENDED ACTION/MOTION: Approve and authorize Board Chair to sign contract
   amendment with Safe Passage Family Resource Center increasing the annual maximum allowable to
   $21,319.75 and authorize the Health and Human Services Agency Director to sign any future
   amendments to the contract that do not affect the annual maximum allowable authorized by the Board
   of Supervisors in this agreement – Health and Human Services Agency – Children & Family Services
   System of Care
   ALTERNATIVES: N/A
   CEO REVIEW (NAME): Jennifer Wyatt                                                                                       PHONE: 463-4441
RECOMMENDATION: Agree                             Disagree            No Opinion               Alternate           Staff Report Attached


BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
                                                                                                                                 Revised-10-21-09
          MENDOCINO COUNTY BOARD OF SUPERVISORS                                     BOARD AGENDA #____
          ONLINE AGENDA SUMMARY

AGENDA DATE:
AGENDA TITLE:        Approve Amendment of $21,319.75 to Contract with Safe Passage Family
                     Resource Center and Authorize the Health and Human Services Agency
                     Director to Sign any Future Amendments to the Contract that do not Affect the
                     Annual Maximum Allowable Amount Authorized by the Board of Supervisors
                     in this Agreement – Health and Human Services Agency (HHSA) – Children &
                     Family Services System of Care (CFSOC)


 II.    BRIEF SUMMARY:

The California Department of Social Services (CDSS) makes certain funds available to California counties
through its Office of Child Abuse Prevention (OCAP). The funds include the Child Abuse Prevention,
Intervention, and Treatment (CAPIT) Program, the Community Based Child Abuse Prevention Program
(CBCAP), and the Promoting Safe and Stable Families (PSSF) Program. The purpose of the funding is to
provide services to prevent, intervene, and treat child abuse and neglect and support families at the local
level. The Mendocino County Health and Human Services Agency, Children and Family Services
System of Care has responsibility for planning and administration of the CAPIT, CBCAP, and PSSF
funding in our county. The Policy Council on Children and Youth/Child Abuse Prevention Commission
(PCCY/CAPC), under the direction of the Board of Supervisors, has provided planning and
recommendations for these funds since 1994.

The Health and Human Services Agency, Children & Family Services System of Care Branch Director
approved Standard Services Agreement contract # SS-S09-066 on September 4, 2009. One of the three
pass-through funding sources for this contract, “Promoting Safe and Stable Families” program (PSSF),
allocated more (federal) funds than anticipated at the signing of this contract. All recipients of this
funding have agreed to utilize the additional funds equally. This contract amendment would allow Safe
Passage Family Resource Center to continue to provide child abuse prevention, parent education, and
family support services for fiscal year 2009/2010 with an increase of $2,069.75 in the maximum allowable
amount in the Standard Services Agreement No SS-S09-066 currently in effect, which will result in a
Board of Supervisors Contract.




BOARD ACTION                                        Date of Meeting
  Approved __________________________                 Referred to _________________________________
  Records Executed ___________________                Other ______________________________________
                                                                                                    Rev.10/21/09
              MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                              4a(7)
                                                                                                                  BOARD AGENDA #____
              ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
 Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
-Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance

TO:                 Board of Supervisors                                                DATE:                              February 22, 2010
FROM:               HHSA- Children & Family System of Care                              MEETING DATE:                         March 16, 2010

DEPARTMENT RESOURCE/CONTACT:                    Susana Wilson                 PHONE: 472-2336                 Present             On Call
Branch Director Name:                           Mary Elliott                  PHONE: 463-5481                 Present             On Call

Consent Agenda                Regular Agenda                Noticed Public Hearing                    Time Allocated for Item:

   AGENDA TITLE: Approve Amendment for a $21,319.75 Increase to Contract with Anderson Valley
   Unified School District and Authorize the Health and Human Services Agency Director to Sign any
   Future Amendments to the Contract that do not Affect the Annual Maximum Allowable Amount
   Authorized by the Board of Supervisors in this Agreement – Health and Human Services Agency –
   Children & Family Services System of Care
   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: On October 6, 2009 the Board of Supervisors
   approved contract # 09-204 with Anderson Valley Unified School District.
   SUMMARY OF REQUEST: The Board of Supervisors approved contract # 09-204 on October 6, 2009.
   One of the three pass-through funding sources for this contract, “Promoting Safe and Stable Families”
   program (PSSF), allocated more (Federal) funds than anticipated at the signing of this contract. All
   recipients of this funding have agreed to utilize the additional funds equally. Board of Supervisors
   contract number 09-204 is to be amended with an increase of the maximum amount of the contract by
   $2,069.75 for a new total of $21,319.75. See attached brief summary.
   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT:
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                    FISCAL IMPACT:
  Source of Funding                   Current F/Y Cost    Annual Recurring Cost                             Budgeted in Current F/Y
 Federal            $12,569.75                                        $21,319.75                            Yes                No
 State              $ 8,750.00
  SUPERVISORIAL DISTRICT: 1    2                       3      4      5      All        VOTE REQUIREMENT: Majority                      4/5ths
   RECOMMENDED ACTION/MOTION: Approve and authorize Board Chair to sign contract amendment
   with Anderson Valley Unified School District increasing the annual maximum allowable amount to
   $21,319.75 and authorize the Health and Human Services Agency Director to sign any future
   amendments to the contract that do not affect the annual maximum allowable authorized by the Board
   of Supervisors in this agreement - Health and Human Services Agency – Children & Family Services
   System of Care
   ALTERNATIVES: N/A
   CEO REVIEW (NAME): Jennifer Wyatt                                                                                       PHONE: 463-4441
RECOMMENDATION: Agree                             Disagree            No Opinion               Alternate           Staff Report Attached




BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
                                                                                                                                 Revised-10-21-09
          MENDOCINO COUNTY BOARD OF SUPERVISORS                                      BOARD AGENDA #____
          ONLINE AGENDA SUMMARY

AGENDA DATE:
AGENDA TITLE:        Approve Amendment for a $21,319.75 Increase to Contract with Anderson
                     Valley Unified School District and Authorize the Health and Human Services
                     Agency Director to Sign any Future Amendments to the Contract that do not
                     Affect the Annual Maximum Allowable Amount Authorized by the Board of
                     Supervisors in this Agreement – Health and Human Services Agency –
                     Children & Family Services System of Care


 II.    BRIEF SUMMARY:

The California Department of Social Services (CDSS) makes certain funds available to California counties
through its Office of Child Abuse Prevention (OCAP). The funds include the Child Abuse Prevention,
Intervention, and Treatment (CAPIT) Program, the Community Based Child Abuse Prevention Program
(CBCAP), and the Promoting Safe and Stable Families (PSSF) Program. The purpose of the funding is to
provide services to prevent, intervene, and treat child abuse and neglect and support families at the local
level. The Mendocino County Health and Human Services Agency, Children and Family Services
System of Care has responsibility for planning and administration of the CAPIT, CBCAP, and PSSF
funding in our county. The Policy Council on Children and Youth/Child Abuse Prevention Commission
(PCCY/CAPC), under the direction of the Board of Supervisors, has provided planning and
recommendations for these funds since 1994.

The Board of Supervisors approved contract # 09-204 on October 6, 2009. One of the three pass-through
funding sources for this contract, “Promoting Safe and Stable Families” program (PSSF), allocated more
(Federal) funds than anticipated at the signing of this contract. All recipients of this funding have agreed
to utilize the additional funds equally. This contract amendment would allow Anderson Valley Unified
School District to continue to provide child abuse prevention, parent education, and family support
services for fiscal year 2009/2010 with an increase of $2,069.75 in the maximum allowable amount in the
contract number 09-204.




BOARD ACTION                                         Date of Meeting
  Approved __________________________                  Referred to _________________________________
  Records Executed ___________________                 Other ______________________________________
                                                                                                     Rev.10/21/09
              MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                             4a(8)
                                                                                                                 BOARD AGENDA #____
              ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
 Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
-Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance

TO:                 Board of Supervisors                                                DATE:                              February 11, 2010
FROM:               HHSA- Community Health Services                                     MEETING DATE:                         March 16, 2010

DEPARTMENT RESOURCE/CONTACT:                    Susana Wilson                 PHONE: 472-2336                 Present             On Call
Branch Director Name:                           Stacey Cryer                  PHONE: 472-2777                 Present             On Call

Consent Agenda                Regular Agenda                Noticed Public Hearing                    Time Allocated for Item:

   AGENDA TITLE: Authorize the Board Chair to Sign Amendment 2 of the California Statewide
   Automated Welfare System Consortium IV Joint Exercise of Powers of Agreement for Mendocino
   County Health and Human Services Agency –Community Health Services
   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: On March 20, 2007 the Board approved the Joint
   Exercise of Powers Agreement ( 07-51) for Mendocino County Health and Human Services Agency
   – Social Services Branch to join the California Statewide Automated Welfare System Consortium
   IV.
   SUMMARY OF REQUEST: Joint Exercise of Powers Agreement Amendment 2 is for the purpose of
   implementation of the automated welfare system in Mendocino County Health and Human Services Agency
   and on-going operation and maintenance of the automated welfare system. The term of the agreement is
   effective June 1, 2010, or when the agreement has been approved by the Boards of Supervisors of
   all members. This agreement is to be in full force and effect until terminated by mutual consent of
   the Boards of Supervisors of the members. The Health and Human Services Agency, Community
   Health Services, recommends that the Board adopt a resolution authorizing the Chair to sign
   Amendment Two of the Joint Exercise of Powers Agreement.
   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT:
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                    FISCAL IMPACT:
  Source of Funding                   Current F/Y Cost    Annual Recurring Cost                             Budgeted in Current F/Y
 N/A                N/A                                               N/A                          Yes          No
  SUPERVISORIAL DISTRICT: 1                     2      3      4      5      All        VOTE REQUIREMENT: Majority  4/5ths
   RECOMMENDED ACTION/MOTION: Approve and authorize the Board Chair to Sign Amendment 2
   of the California Statewide Automated Welfare System Consortium IV Joint Exercise of Powers
   Agreement – Health and Human Services Agency – Community Health Services
   ALTERNATIVES: Return Amendment 2 of the Joint Exercise of Powers for modification
   CEO REVIEW (NAME): Jennifer Wyatt                                              PHONE: 463-4441
RECOMMENDATION: Agree                             Disagree            No Opinion               Alternate           Staff Report Attached




BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
                                                                                                                                 Revised-10-21-09
              MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                             4a(9)
                                                                                                                 BOARD AGENDA #____
              ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
 Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
-Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance

TO:                 Board of Supervisors                                                DATE:                              February 11, 2010
FROM:               HHSA-Community Health Services                                      MEETING DATE:                         March 16, 2010

DEPARTMENT RESOURCE/CONTACT:                    Susana Wilson                 PHONE: 472-2336                 Present             On Call
Branch Director Name:                           Stacey Cryer                  PHONE: 472-2777                 Present             On Call

Consent Agenda                Regular Agenda                Noticed Public Hearing                    Time Allocated for Item:

   AGENDA TITLE: Adopt Resolution Authorizing the Board Chair to Sign Amendment 2 of the
   California Statewide Automated Welfare System Consortium IV Joint Exercise of Powers
   Agreement for the Health and Human Services Agency – Community Health Services.
   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: On March 20, 2007 the Board approved the Joint
   Exercise of Powers Agreement (07-51) and adopted the Resolution for Mendocino County Health
   and Human Services Agency – Social Services Branch to join the California Statewide Automated
   Welfare System Consortium IV.
   SUMMARY OF REQUEST: Joint Exercise of Powers Agreement Amendment 2 is for the purpose of
   implementation of the automated welfare system in Mendocino County Health and Human Services Agency
   and on-going operation and maintenance of the automated welfare system. The term of the agreement is
   effective June 1, 2010, or when the agreement has been approved by the Boards of Supervisors of
   all members. This agreement is to be in full force and effect until terminated by mutual consent of
   the Boards of Supervisors of the members. The Health and Human Services Agency, Community
   Health Services, recommends that the Board adopt a resolution authorizing the Board Chair to sign
   Amendment 2 of the Joint Exercise of Powers Agreement.
   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT:
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                    FISCAL IMPACT:
  Source of Funding                   Current F/Y Cost    Annual Recurring Cost                             Budgeted in Current F/Y
 N/A                N/A                                               N/A                          Yes          No
  SUPERVISORIAL DISTRICT: 1                     2      3      4      5      All        VOTE REQUIREMENT: Majority  4/5ths
   RECOMMENDED ACTION/MOTION: Adopt Resolution authorizing the Board Chair to Sign
   Amendment 2 of the California Statewide Automated Welfare System Consortium IV Joint
   Exercise of Powers Agreement for the Health and Human Services Agency – Community Health
   Services.
   ALTERNATIVES: Return Amendment 2 of the Joint Exercise of Powers for modification.
   CEO REVIEW (NAME): Jennifer Wyatt                                              PHONE: 463-4441
RECOMMENDATION: Agree                             Disagree            No Opinion               Alternate           Staff Report Attached




BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
                                                                                                                                 Revised-10-21-09
                                   RESOLUTION NO. 10-

RESOLUTION OF THE MENDOCINO COUNTY BOARD OF SUPERVISORS TO
ACCOMPANY JOINT POWERS AGREEMENT AMENDMENT 2 WITH THE CALIFORNIA
STATEWIDE AUTOMATED WELFARE SYSTEM CONSORTIUM IV AND MENDOCINO
COUNTY HEALTH AND HUMAN SERVICES AGENCY

        WHEREAS, Mendocino County is one of thirty-five (35) Counties that have shared use
of the Interim Statewide Automated Welfare System (ISAWS) for eligibility determination and
benefit calculation for public assistance programs since 1994; and

        WHEREAS, Mendocino County as one of the thirty-five ISAWS Counties that joined the
existing four counties of the California Statewide Automated Welfare System Consortium IV with
approval through signature of the Joint Powers Agreement in March 2007; and

       WHEREAS, The purpose of the Joint Powers Agreement Amendment 2 is to exercise
such powers for the design, development, implementation and on-going operation and
maintenance of an automated welfare system to be used by each of the thirty-nine (39)
Counties of the Statewide Automated Welfare System Consortium IV.

      NOW, THEREFORE, BE IT RESOLVED that the Mendocino County Board of
Supervisors hereby authorizes the Chair to sign Amendment 2 of the Joint Exercise of Powers
Agreement for Mendocino County.

        The foregoing Resolution introduced by Supervisor          , seconded by Supervisor
      , and carried this     day of      , 2010, by the following vote:

       AYES:
       NOES:
       ABSENT:

       WHEREUPON, the Chair declared said Resolution adopted and SO ORDERED.



                                                _________________________________
ATTEST:       KRISTI FURMAN                     CARRE BROWN, Chair
              Clerk of the Board                Mendocino County Board of Supervisors

                                                I hereby certify that according to the
______________________________                  provisions of Government Code Section
            Deputy                              25103, delivery of this document has
                                                been made.

APPROVED AS TO FORM:                            BY:    KRISTI FURMAN
JEANINE B. NADEL, County Counsel                       Clerk of the Board


______________________________                  _________________________________
                                                      Deputy
              MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                              4a(10)
                                                                                                                  BOARD AGENDA #____
              ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
 Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
-Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance

TO:                 Board of Supervisors                                                DATE:                              February 11, 2010
FROM:               HHSA-Community Health Services                                      MEETING DATE:                         March 16, 2010

DEPARTMENT RESOURCE/CONTACT:                    Susana Wilson                 PHONE: 472-2336                 Present             On Call
Branch Director Name:                           Stacey Cryer                  PHONE: 472-2777                 Present             On Call

Consent Agenda                Regular Agenda                Noticed Public Hearing                    Time Allocated for Item:

   AGENDA TITLE: Authorize the Board Chair to Sign the California Statewide Automated Welfare
   System Consortium IV Memorandum of Understanding for Mendocino County Health and Human
   Services Agency – Community Health Services
   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: On April 24, 2007 the Board signed the
   Memorandum of Understanding (07-075) which delineates the areas of understanding and
   agreement between the consortium and Mendocino County Health and Human Services Agency -
   Social Services Branch with regards to the System Agreement and other areas of mutual interest in
   the fulfillment of the Consortium’s purpose. On May 5, 2009 the Board approved 09-068A
   Amendment 2 of the Memorandum of Understanding (MOU) between the California Statewide
   Automated Welfare System Consortium IV and Mendocino County.
   SUMMARY OF REQUEST: The purpose of the MOU is to delineate the areas of understanding and
   agreement between the Consortium and Mendocino County Health and Human Services Agency –
   Community Health Services as a member of the 39 County Statewide Automated Welfare system, Consortium
   IV regarding the System Agreement and other vendor agreements and other areas of mutual interest in the
   fulfillment of the Consortium’s purpose.
   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT:
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                    FISCAL IMPACT:
  Source of Funding                   Current F/Y Cost    Annual Recurring Cost                             Budgeted in Current F/Y
 N/A                N/A                                               N/A                                   Yes                No
  SUPERVISORIAL DISTRICT: 1                     2      3      4      5      All        VOTE REQUIREMENT: Majority                      4/5ths
   RECOMMENDED ACTION/MOTION: Approve and authorize the Board Chair to sign the California
   Statewide Automated Welfare System Consortium IV Memorandum of Understanding for
   Mendocino County Health and Human Services Agency – Community Health Services
   ALTERNATIVES: Return Memorandum of Understanding for modification
   CEO REVIEW (NAME): Jennifer Wyatt                                                                                       PHONE: 463-4441
RECOMMENDATION: Agree                             Disagree            No Opinion               Alternate           Staff Report Attached




BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
                                                                                                                                 Revised-10-21-09
              MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                            4a(11)
                                                                                                                BOARD AGENDA #____
              ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
 Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
-Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance


TO:                 Board of Supervisors                                                DATE:                              25 February 2010
FROM:               Department of Transportation                                        MEETING DATE:                          16 March 2010

DEPARTMENT RESOURCE/CONTACT:                    Howard N. Dashiell                PHONE: 463-4363                 Present             On Call

Consent Agenda                Regular Agenda                Noticed Public Hearing                    Time Allocated for Item:
                                                                                                      Not Applicable
   AGENDA TITLE: Adoption of Resolution Approving Release of Contract Surety, Department of
                            Transportation Contract No. 090014, 2006 Storm Damage Repairs on Low Gap
                            Road, CR 212, M.P. 17.08, M.P. 17.15 and M.P. 18.74 (Ukiah Area)
   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: By Resolution No. 09-176 (11 August 2009), the
   Board awarded DOT Contract No. 090014 to Gregg Simpson Trucking of Ukiah, California. Board
   approved Notice of Completion on 8 December 2009.
   SUMMARY OF REQUEST: DOT Contract No. 090014, 2006 Storm Damage Repairs on Low Gap Road,
   CR 212, M.P. 17.08, M.P. 17.15 and M.P. 18.74 was acknowledged as being completed on 16 September
   2009. The required lien period has passed and a status review indicated that there are no pending
   claims. It is now appropriate to release the Performance Surety. The Labor and Materials Surety will
   be held for an additional six months.
   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT: Not Applicable
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                    FISCAL IMPACT:
  Source of Funding                   Current F/Y Cost    Annual Recurring Cost                             Budgeted in Current F/Y
 Not Applicable                        Not Applicable                        Not Applicable                 Yes                No

   SUPERVISORIAL DISTRICT: 1                    2      3      4      5      All        VOTE REQUIREMENT: Majority                      4/5ths
   RECOMMENDED ACTION/MOTION: By Resolution, approve release of the Contract Surety pursuant
   to applicable terms and conditions specified.
   ALTERNATIVES: Not Applicable
   CEO REVIEW (NAME): ____________________________________________________                                                 PHONE: 463-4441
RECOMMENDATION: Agree                             Disagree            No Opinion               Alternate           Staff Report Attached




BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
W:\Agenda\2010\03-16-10 Agenda\Consent\03-16-10 4a11-DOT 090014 Release of Contract Surety (Low Gap Rd) - AS.doc Revised-01/09
         Howard. N. Dashiell
   DIRECTOR OF TRANSPORTATION                                                                                       FUNCTIONS
                Ex Officio                                                                              Administration & Business Services
            Road Commissioner                                                                                         Airports
             County Engineer                                                                                     County Surveyor
                                                                                                                    Engineering
                                                                                                               Land Improvement
                                                                                                               Roads and Bridges
                                           COUNTY OF MENDOCINO                                                      Solid Waste
                                       DEPARTMENT OF TRANSPORTATION
                                              340 LAKE MENDOCINO DRIVE
                                           UKIAH, CALIFORNIA 95482-9432
                                          VOICE (707)463-4363 FAX (707)463-5474

                                                            February 25, 2010


TO:      Howard N. Dashiell, Director of Transportation

FROM: James Sookne, Resident Engineer

RE:      RELEASE OF CONTRACT SURETY FOR 2006 WINTER STORM REPAIRS ON
         LOW GAP ROAD, CR 212, M.P. 17.08, M.P. 17.15 AND M.P. 18.74
         DOT CONTRACT NO. 090014
         DOT PROJECT NOS. F-0606.14, F-0606.15 AND F-0606.16 (UKIAH AREA)



The thirty-day lien period for the project, 2006 Winter Storm Repairs on Low Gap Road, CR 212, M.P. 17.08,
M.P. 17.15 and M.P. 18.74, DOT Contract No. 090014 expired on 14 January 2010. No stop notices are in our
possession, nor have any pending actions been filed or recorded.

Therefore, it is now appropriate to release the Performance Bond and issue final payment to the contractor by
Board approval of the attached resolution.

The Labor and Materials Bond will be released six months from the date of the Notice of Completion.




                                                 _____________________________________
                                                 James Sookne                   Date
                                                 Resident Engineer




W:\Agenda\2010\03-16-10 Agenda\Consent\03-16-10 4a11-DOT 090014 Release of Contract Surety (Low Gap Rd) - SD1.doc
         Howard. N. Dashiell
   DIRECTOR OF TRANSPORTATION                                                                                       FUNCTIONS
                Ex Officio                                                                              Administration & Business Services
            Road Commissioner                                                                                         Airports
             County Engineer                                                                                     County Surveyor
                                                                                                                    Engineering
                                                                                                               Land Improvement
                                                                                                               Roads and Bridges
                                       COUNTY OF MENDOCINO                                                          Solid Waste
                                   DEPARTMENT OF TRANSPORTATION
                                             340 LAKE MENDOCINO DRIVE
                                            UKIAH, CALIFORNIA 95482-9432
                                  VOICE (707) 463-4363 FAX (707) 463-5474

                                                      10 February 2010



Contractor:                            GREGG SIMPSON TRUCKING
                                       11 HIGHLAND COURT
                                       UKIAH, CA 95482

Bonding Company:                       NATIONWIDE MUTUAL INSURANCE COMPANY
                                       1100 LOCUST ST., DEPT 2006
                                       DES MOINES, IA, 50391-2006

Contract Identification:               DOT CONTRACT NO. 090014
                                       DOT PROJECT NOS. F-0606.14, F-0606.15 AND F-0606.16
                                       2006 WINTER STORM REPAIRS ON LOW GAP ROAD, CR 212,
                                       M.P.17.08, M.P. 17.15 AND M.P. 18.74 (UKIAH AREA)



Notice of Completion:

Board Authorized Filing on:                      8 December 2009
Notice of Completion Filed on:                   15 December 2009
Recorded as Document No.                         2009-18701

30-Day Period as prescribed
in Section 3184 of
Civil Code expired on:                           14 January 2010

STATUS OF STOP NOTICES – NONE IN POSSESSION

Clerk of the Board of Supervisors _______________________                                Date_____________

County Auditor/Controller_____________________________                                   Date_____________

Department of Transportation__________________________                                   Date_____________




W:\Agenda\2010\03-16-10 Agenda\Consent\03-16-10 4a11-DOT 090014 Release of Contract Surety (Low Gap Rd) - SD2.doc
                                RESOLUTION NO. 10-

RESOLUTION OF THE MENDOCINO COUNTY BOARD OF SUPERVISORS APPROVING
RELEASE OF CONTRACT SURETY, DEPARTMENT OF TRANSPORTATION CONTRACT
NO. 090014, 2006 STORM DAMAGE REPAIRS ON LOW GAP ROAD, CR 212, M.P. 17.08,
M.P. 17.15 AND M.P. 18.74 (UKIAH AREA)

        WHEREAS, by Resolution No. 09-176 adopted 11 August 2009, the Mendocino County
Board of Supervisors did award DOT Contract No. 090014 to Gregg Simpson Trucking of Ukiah,
California for 2006 Storm Damage Repairs on Low Gap Road, CR 212, M.P. 17.08, M.P. 17.15
and M.P. 18.74; and

         WHEREAS, construction activity on the project was completed on 16 September 2009
and the Notice of Completion was authorized by the Board of Supervisors on 8 December 2009
and was filed on 15 December 2009 as Document No. 2009-18701 in the Mendocino County
Official Records; and

       WHEREAS, the 30-day lien period from the date of recording the Notice of Completion,
as prescribed in Section 3184 of the California Civil Code, did expire on 14 January 2010.

      NOW, THEREFORE, BE IT RESOLVED that the Mendocino County Board of
Supervisors:

       1. Hereby authorizes and directs the Clerk of this Board to release, in accordance with
          the following schedule, the contract bonds filed by Contractor, Gregg Simpson
          Trucking, 11 Highland Court, Ukiah, California, 95482, pursuant to the provisions of
          DOT Contract No. 090014 executed 28 August 2009.

       2. Hereby authorizes and directs the Clerk of this Board to release immediately the
          Performance Bond (No. 711512) in the amount of $56,276.90 issued by Nationwide
          Mutual Insurance Company, 1100 Locust St., Dept. 2006, Des Moines, IA, 50391-
          2006.

       3. Hereby authorizes and directs the Clerk of this Board to release six months from the
          date of the approval of Notice of Completion, providing no claims or lawsuits have
          been filed against same, the Labor and Materials Bond (No. 711512) in the amount
          of $56,276.90 issued by Nationwide Mutual Insurance Company, 1100 Locust St.,
          Dept 2006, Des Moines, IA, 50391-2006.

       BE IT FURTHER RESOLVED that upon the Contractor’s submission of all applicable
documents, the Mendocino County Board of Supervisors does hereby order and direct the
Director of Transportation to release final payment to Contractor, Gregg Simpson Trucking
pursuant to the terms of the contract.

       The foregoing Resolution introduced by Supervisor          , seconded by Supervisor
     , and carried this     day of      , 2010, by the following vote:

       AYES:
       NOES:
       ABSENT:
      WHEREUPON, the Chair declared said Resolution adopted and SO ORDERED.



                                         _________________________________
ATTEST:     KRISTI FURMAN                CARRE BROWN, Chair
            Clerk of the Board           Mendocino County Board of Supervisors

                                         I hereby certify that according to the
______________________________           provisions of Government Code Section
            Deputy                       25103, delivery of this document has
                                         been made.

APPROVED AS TO FORM:                     BY:    KRISTI FURMAN
JEANINE B. NADEL, County Counsel                Clerk of the Board


______________________________           _________________________________
                                               Deputy
              MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                            4a(12)
                                                                                                                BOARD AGENDA #____
              ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
 Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
-Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance


TO:                 Board of Supervisors                                                DATE:                              25 February 2010
FROM:               Department of Transportation                                        MEETING DATE:                          16 March 2010

DEPARTMENT RESOURCE/CONTACT:                    Howard N. Dashiell                PHONE: 463-4363                 Present             On Call

Consent Agenda                Regular Agenda                Noticed Public Hearing                    Time Allocated for Item:
                                                                                                      Not Applicable
   AGENDA TITLE: Adoption of Resolution Approving Release of Contract Surety, Department of
                            Transportation Contract No. 090011, 2006 Storm Damage Repairs on Linda Vista
                            Drive, CR 204B, M.P. 0.09 (Ukiah Area)
   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: By Resolution No. 09-175 (11 August 2009), the
   Board awarded DOT Contract No. 090011 to Gregg Simpson Trucking of Ukiah, California. Board
   approved Notice of Completion on 8 December 2009.
   SUMMARY OF REQUEST: DOT Contract No. 090011, 2006 Storm Damage Repairs on Linda Vista
   Drive, CR 204B, M.P. 0.09 was acknowledged as being completed on 15 December 2009. The required
   lien period has passed and a status review indicated that there are no pending claims. It is now
   appropriate to release the Performance Surety. The Labor and Materials Surety will be held for an
   additional six months.
   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT: Not Applicable
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                    FISCAL IMPACT:
  Source of Funding                   Current F/Y Cost    Annual Recurring Cost                             Budgeted in Current F/Y
 Not Applicable                        Not Applicable                        Not Applicable                 Yes                No

   SUPERVISORIAL DISTRICT: 1                    2      3      4      5      All        VOTE REQUIREMENT: Majority                      4/5ths
   RECOMMENDED ACTION/MOTION: By Resolution, approve release of the Contract Surety pursuant
   to applicable terms and conditions specified.
   ALTERNATIVES: Not Applicable
   CEO REVIEW (NAME): ____________________________________________________                                                 PHONE: 463-4441
RECOMMENDATION: Agree                             Disagree            No Opinion               Alternate           Staff Report Attached




BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
W:\Agenda\2010\03-16-10 Agenda\Consent\03-16-10 4a12-DOT 090011 Release of Contract Surety (Linda Vista Drive) - AS.docRevised-01/09
         Howard. N. Dashiell
   DIRECTOR OF TRANSPORTATION                                                                                      FUNCTIONS
                Ex Officio                                                                                Administration & Business Services
            Road Commissioner                                                                                           Airports
             County Engineer                                                                                       County Surveyor
                                                                                                                      Engineering
                                                                                                                 Land Improvement
                                                                                                                 Roads and Bridges
                                            COUNTY OF MENDOCINO                                                       Solid Waste
                                        DEPARTMENT OF TRANSPORTATION
                                               340 LAKE MENDOCINO DRIVE
                                            UKIAH, CALIFORNIA 95482-9432
                                           VOICE (707)463-4363 FAX (707)463-5474

                                                             February 25, 2010


TO:       Howard N. Dashiell, Director of Transportation

FROM: James Sookne, Resident Engineer

RE:       RELEASE OF CONTRACT SURETY FOR 2006 WINTER STORM REPAIRS ON
          LINDA VISTA DRIVE, CR 204B, M.P. 0.09
          DOT CONTRACT NO. 090011
          DOT PROJECT NO. F-0606.10 (UKIAH AREA)



The thirty-day lien period for the project, 2006 Winter Storm Repairs on Linda Vista Drive, CR 204B,
M.P. 0.09, DOT Contract No. 090011 expired on 14 January 2010. No stop notices are in our possession, nor
have any pending actions been filed or recorded.

Therefore, it is now appropriate to release the Performance Bond and issue final payment to the contractor by
Board approval of the attached resolution.

The Labor and Materials Bond will be released six months from the date of the Notice of Completion.




                                                  _____________________________________
                                                  James Sookne                   Date
                                                  Resident Engineer




W:\Agenda\2010\03-16-10 Agenda\Consent\03-16-10 4a12-DOT 090011 Release of Contract Surety (Linda Vista Drive) - SD1.doc
         Howard. N. Dashiell
   DIRECTOR OF TRANSPORTATION                                                                                      FUNCTIONS
                Ex Officio                                                                                Administration & Business Services
            Road Commissioner                                                                                           Airports
             County Engineer                                                                                       County Surveyor
                                                                                                                      Engineering
                                                                                                                 Land Improvement
                                                                                                                 Roads and Bridges
                                        COUNTY OF MENDOCINO                                                           Solid Waste
                                    DEPARTMENT OF TRANSPORTATION
                                              340 LAKE MENDOCINO DRIVE
                                             UKIAH, CALIFORNIA 95482-9432
                                   VOICE (707) 463-4363 FAX (707) 463-5474

                                                        9 February 2010



Contractor:                             GREGG SIMPSON TRUCKING
                                        11 HIGHLAND COURT
                                        UKIAH, CA 95482

Bonding Company:                        NATIONWIDE MUTUAL INSURANCE COMPANY
                                        1100 LOCUST ST., DEPT 2006
                                        DES MOINES, IA 50391-2006

Contract Identification:                DOT CONTRACT NO. 090011
                                        DOT PROJECT NO. F-0606.10
                                        2006 WINTER STORM REPAIRS ON LINDA VISTA DRIVE,
                                        CR204B, M.P.0.09 (UKIAH AREA)



Notice of Completion:

Board Authorized Filing on:                       8 December 2009
Notice of Completion Filed on:                    15 December 2009
Recorded as Document No.                          2009-18699

30-Day Period as prescribed
in Section 3184 of
Civil Code expired on:                            14 January 2010

STATUS OF STOP NOTICES – NONE IN POSSESSION

Clerk of the Board of Supervisors _______________________                                  Date_____________

County Auditor/Controller_____________________________                                     Date_____________

Department of Transportation__________________________                                     Date_____________




W:\Agenda\2010\03-16-10 Agenda\Consent\03-16-10 4a12-DOT 090011 Release of Contract Surety (Linda Vista Drive) - SD2.doc
                                RESOLUTION NO. 10-

RESOLUTION OF THE MENDOCINO COUNTY BOARD OF SUPERVISORS APPROVING
RELEASE OF CONTRACT SURETY, DEPARTMENT OF TRANSPORTATION CONTRACT
NO. 090011, 2006 STORM DAMAGE REPAIRS ON LINDA VISTA DRIVE, CR 204B,
M.P. 0.09 (UKIAH AREA)

        WHEREAS, by Resolution No. 09-175 adopted 11 August 2009, the Mendocino County
Board of Supervisors did award DOT Contract No. 090011 to Gregg Simpson Trucking of Ukiah,
California for 2006 Storm Damage Repairs on Linda Vista Drive, CR 204B, M.P. 0.09; and

        WHEREAS, construction activity on the project was completed on 16 October 2009 and
the Notice of Completion was authorized by the Board of Supervisors on 8 December 2009 and
was filed on 15 December 2009 as Document No. 2009-18699 in the Mendocino County Official
Records; and

       WHEREAS, the 30-day lien period from the date of recording the Notice of Completion,
as prescribed in Section 3184 of the California Civil Code, did expire on 14 January 2010.

      NOW, THEREFORE, BE IT RESOLVED that the Mendocino County Board of
Supervisors:

       1. Hereby authorizes and directs the Clerk of this Board to release, in accordance with
          the following schedule, the contract bonds filed by Contractor, Gregg Simpson
          Trucking, 11 Highland Court, Ukiah, California, 95482, pursuant to the provisions of
          DOT Contract No. 090011 executed 28 August 2009.

       2. Hereby authorizes and directs the Clerk of this Board to release immediately the
          Performance Bond (No. 711513) in the amount of $96,916.58 issued by Nationwide
          Mutual Insurance Company, 1100 Locust St., Dept. 2006, Des Moines, IA, 50391-
          2006.

       3. Hereby authorizes and directs the Clerk of this Board to release six months from the
          date of the approval of Notice of Completion, providing no claims or lawsuits have
          been filed against same, the Labor and Materials Bond (No. 711513) in the amount
          of $96,916.58 issued by Nationwide Mutual Insurance Company, 1100 Locust St.,
          Dept. 2006, Des Moines, IA, 50391-2006.

       BE IT FURTHER RESOLVED that upon the Contractor’s submission of all applicable
documents, the Mendocino County Board of Supervisors does hereby order and direct the
Director of Transportation to release final payment to Contractor, Gregg Simpson Trucking
pursuant to the terms of the contract.

       The foregoing Resolution introduced by Supervisor          , seconded by Supervisor
     , and carried this     day of      , 2010, by the following vote:

       AYES:
       NOES:
       ABSENT:
      WHEREUPON, the Chair declared said Resolution adopted and SO ORDERED.



                                         _________________________________
ATTEST:     KRISTI FURMAN                CARRE BROWN, Chair
            Clerk of the Board           Mendocino County Board of Supervisors

                                         I hereby certify that according to the
______________________________           provisions of Government Code Section
            Deputy                       25103, delivery of this document has
                                         been made.

APPROVED AS TO FORM:                     BY:    KRISTI FURMAN
JEANINE B. NADEL, County Counsel                Clerk of the Board


______________________________           _________________________________
                                               Deputy
              MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                              4a(13)
                                                                                                                  BOARD AGENDA #____
              ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
 Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
-Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance


TO:                 Board of Supervisors                                                DATE:                                5 February 2010
FROM:               Department of Transportation                                        MEETING DATE:                          16 March 2010

DEPARTMENT RESOURCE/CONTACT:                    Howard N. Dashiell                PHONE: 463-4363             Present             On Call
                                                                                  PHONE:

Consent Agenda                Regular Agenda                Noticed Public Hearing                    Time Allocated for Item: N/A

   AGENDA TITLE: Approve Notice of Completion, DOT Contract No. 090017, 2006 Storm Damage
                            Repairs on Omega Drive, CR 428E, M.P. 0.13 (Westport Area)
   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: By Resolution No. 09-204 (15 September 2009),
   the Board awarded DOT Contract No. 090017 to Big River Rock, Inc. of Ft. Bragg, California.
   SUMMARY OF REQUEST: DOT Contract No. 090013, 2006 Storm Damage Repairs on Omega Drive,
   CR 428E, M.P. 0.13 was acknowledged as being completed on 09 December 2009. It is now
   appropriate to file the Notice of Completion to commence the applicable lien periods.
   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT: Not Applicable
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                    FISCAL IMPACT:
  Source of Funding                   Current F/Y Cost    Annual Recurring Cost                             Budgeted in Current F/Y
 FEMA, CalEMA             $55,000(Est.)                                     Not Applicable                  Yes                No
 and County Road
 Funds
  SUPERVISORIAL DISTRICT: 1    2   3    4                            5      All         VOTE REQUIREMENT: Majority                      4/5ths
   RECOMMENDED ACTION/MOTION: By Minute Order, authorize the Board Chair to sign the Notice
   of Completion for DOT Contract No. 090017 and direct the Clerk of the Board to file the Notice of
   Completion with the County Recorder.
   ALTERNATIVES: N/A
   CEO REVIEW (NAME): ____________________________________________________                                                 PHONE: 463-4441
RECOMMENDATION: Agree                             Disagree            No Opinion               Alternate           Staff Report Attached




BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
                                                                                                                                    Revised-01/09
        Howard. N. Dashiell
  DIRECTOR OF TRANSPORTATION                                                       FUNCTIONS
             Ex Officio                                                   Administration & Business Services
         Road Commissioner                                                              Airports
          County Engineer                                                          County Surveyor
                                                                                      Engineering
                                                                                 Land Improvement
                                                                                 Roads and Bridges
                                 COUNTY OF MENDOCINO                                  Solid Waste
                             DEPARTMENT OF TRANSPORTATION
                                    340 LAKE MENDOCINO DRIVE
                                   UKIAH, CALIFORNIA 95482-9432
                             VOICE (707) 463-4363 FAX (707) 463-5474


                                         05 February 2010


TO:             Howard Dashiell, Director of Transportation

FROM:           David Schantz, Resident Engineer

RE:             NOTICE OF COMPLETION,
                2006 WINTER STORM REPAIRS ON OMEGA DRIVE, CR 428E, M.P. 0.13
                DOT CONTRACT NO. 090017
                DOT PROJECT NO. F-0606.52



I have made the final inspection of the above referenced DOT Contract No. 090017 and now
report that all work has been completed in substantial compliance with approved plans,
specifications, special provisions and authorized change orders of the contract.

The project was completed on 09 December 2009 and I recommend its acceptance by the Board of
Supervisors.



                                      _____________________________________
                                      DAVID SCHANTZ                 Date
                                      Resident Engineer

As Director of Transportation for the County of Mendocino, I hereby recommend acceptance of
the above referenced project.


                                      _______________________________ _____
                                      HOWARD DASHIELL               Date
                                      Director of Transportation
When recorded please mail
copies of this instrument to:

COUNTY OF MENDOCINO
BOARD OF SUPERVISORS
DEPARTMENT OF TRANSPORTATION
501 LOW GAP ROAD, ROOM 1090, UKIAH, CA 95482

                 SPACE ABOVE THIS LINE FOR RECORDER’S USE

                                NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN THAT:

1.     The undersigned owner, being the COUNTY OF MENDOCINO, STATE OF
       CALIFORNIA, acting by and through its BOARD OF SUPERVISORS, caused
       certain construction and/or improvement work to be performed within the County
       of Mendocino, which work is generally described as being:

                            DOT CONTRACT NO. 090017
                         2006 WINTER STORM REPAIRS ON
                         OMEGA DRIVE, CR 428E, M.P. 0.13
                            DOT PROJECT NO. F-0606.52

2.     The contract for the performance of said work was awarded to:

                                 BIG RIVER ROCK, INC.
                                519 SO. SANDERSON WAY
                                  FT. BRAGG, CA 95437


3.     Said work was completed in substantial compliance with the approved plans,
       specifications, and authorized changes thereto on the 9th day of December 2009.

4.     Said Contractor, BIG RIVER ROCK, INC., was the Contractor for said work and
       that NATIONWIDE MUTUAL INSURANCE COMPANY was surety for the
       Contractor’s Bonds.

THIS NOTICE is given on this __________ day of _________________ 2010.

                                COUNTY OF MENDOCINO, UNDERSIGNED OWNER

                                BY:____________________________________
                                      CHAIR, MENDOCINO COUNTY
                                      BOARD OF SUPERVISORS
                  MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                             4a(14)
                                                                                                                     BOARD AGENDA #____
                  ONLINE AGENDA SUMMARY
    -Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
    -Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
    -Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
     Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
    -Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
    -Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
    -Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance


    TO:                 Board of Supervisors                                                DATE:                                   1 March, 2010
    FROM:               Department of Transportation                                        MEETING DATE:                          16 March 2010

    DEPARTMENT RESOURCE/CONTACT:                    Howard Dashiell               PHONE: 463-4076                 Present             On Call
                                                                                  PHONE:

    Consent Agenda                Regular Agenda                Noticed Public Hearing                    Time Allocated for Item:

       AGENDA TITLE: Adoption of Resolution Approving Department of Transportation Agreement No.
                                100001 Subdivision Road Maintenance Agreement for Tract 258 Lakewood Homes
                                Subdivision and Releasing Subdivision Improvement Agreement Surety and
                                Subdivision Monumentation Agreement Surety (Forks Area)
       PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: The Tentative Map was approved on 5 October
       2006 by the Planning Commission. The Subdivision Improvement Agreement (DOT Agreement No.
       080067), the Subdivision Monumentation Agreement (DOT Agreement No. 080068) and the
       Subdivision Final Map were approved on 22 July 2008.
       SUMMARY OF REQUEST: See attached sheet.




       SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT:
       ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                        FISCAL IMPACT:
      Source of Funding                   Current F/Y Cost    Annual Recurring Cost                             Budgeted in Current F/Y
     Not applicable     Not applicable                                    Not applicable         Yes          No
      SUPERVISORIAL DISTRICT: 1   2    3                          4      5   All      VOTE REQUIREMENT: Majority                            4/5ths
       RECOMMENDED ACTION/MOTION: By Resolution, approve Subdivision Road Maintenance
       Agreement (DOT Agreement No. 100001), authorize Chair to sign said agreement, acknowledge
       completion of the subdivision improvements, subdivision monumentation, and authorize the Clerk
       of the Board to release the Subdivision Improvement Agreement and Monumentation Agreement
       sureties.
       ALTERNATIVES: Although not recommended, an alternative would be to refuse to release the surety.
       CEO REVIEW (NAME): ____________________________________________________        PHONE: 463-4441
    RECOMMENDATION: Agree                             Disagree            No Opinion               Alternate           Staff Report Attached




    BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
    RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
S:\SharedWP\Board\TR258 Rd Main Apr Agn                                                                                                 Revised-01/09
               MENDOCINO COUNTY BOARD OF SUPERVISORS                             BOARD AGENDA #____
               ONLINE AGENDA SUMMARY




    SUMMARY:

    The tentative map for Lakewood Homes Subdivision (S 3-2004) was conditionally approved on 5
    October 2006 by the Planning Commission. The property is located on the north side of Lake
    Mendocino Drive, CR 227B, approximately ½ mile east of the intersection of North State Street,
    CR 104, and Lake Mendocino Drive, CR 227B, (The Forks Area). The Lake Mendocino Homes
    Subdivision created 62 lots ranging in size from 3,525 to 12,483 square feet, with a total area of
    11.58± acres.

    On 22 July 2008, Mendocino County entered into a Subdivision Improvement Agreement (BOS
    Agreement No. 08-117) and Subdivision Monumentation Agreement (BOS Agreement No. 08-
    118), with Lakewood Homes Subdivision, Tract 258. The final map was subsequently filed. The
    Subdivision Improvement Agreement was secured by a Faithful Performance surety in the
    amount of $ 2,951,378 and a Labor and Material surety in the amount of $ 1,475,689. The
    Subdivision Monumentation Agreement was secured by a Faithful Performance surety in the
    amount of $14,100.

    The Subdivider has executed a Subdivision Road Maintenance Agreement (DOT Agreement No.
    100001) secured by surety in the amount of $85,000 for repair and maintenance of all road, street
    and drainage improvements for a period 24 months prior to acceptance of such road, street and
    drainage improvements into the County Maintained Road System.

    The Department of Transportation has accepted the subdivision improvements and subdivision
    monumentation as substantially complete except for minor drainage and landscaping items,
    which are to be completed at project build out and prior to acceptance into the County
    Maintained Road System. The subdivider has filed a Notice of Completion with the County
    Recorder on 30 November 2009 and the Department of Transportation has received no claims,
    liens or stop payment notices on the project.

    In accordance with the provisions of the California Subdivision Map Act, the surety to secure
    Faithful Performance may be released immediately. Therefore, it would now be appropriate to
    acknowledge completion of the subdivision improvement and monumentation, and authorize
    the Department of Transportation to release the Subdivision Improvement and Monumentation
    surety, the Faithful Performance surety and the Labor and Materials surety.




    BOARD ACTION                                    Date of Meeting
      Approved __________________________             Referred to _________________________________
      Records Executed ___________________            Other ______________________________________
S:\SharedWP\Board\TR258 Rd Main Apr Agn                                                    Revised-01/09
        Howard. N. Dashiell
  DIRECTOR OF TRANSPORTATION                                                          FUNCTIONS
             Ex Officio                                                      Administration & Business Services
         Road Commissioner                                                                 Airports
          County Engineer                                                             County Surveyor
                                                                                         Engineering
                                                                                    Land Improvement
                                                                                    Roads and Bridges
                                 COUNTY OF MENDOCINO                                     Solid Waste
                             DEPARTMENT OF TRANSPORTATION
                                   340 LAKE MENDOCINO DRIVE
                                  UKIAH, CALIFORNIA 95482-9432
                              VOICE (707) 463-4363 FAX (707) 463-5474

                                          1 March 2010


Mendocino County Board of Supervisors
501 Low Gap Road, Room 1090
Ukiah, CA 95482

RE:    ADOPTION OF RESOLUTION APPROVING DEPARTMENT OF
       TRANSPORTATION AGREEMENT NO. 100001 SUBDIVISION ROAD
       MAINTENANCE AGREEMENT FOR TRACT 258 LAKEWOOD HOMES
       SUBDIVISION AND RELEASING SUBDIVISION IMPROVEMENT AGREEMENT
       SURETY AND SUBDIVISION MONUMENTATION AGREEMENT SURETY
       (FORKS AREA)

Honorable Board Members:

The Tentative Map for Lakewood Homes Subdivision (S 3-2004) was conditionally approved on 5
October 2006 by the Planning Commission. The property is located on the north side of Lake
Mendocino Drive, CR 227B, approximately ½ mile east of the intersection of North State Street,
CR 104, and Lake Mendocino Drive, CR 227B (Forks Area). The Lake Mendocino Homes
Subdivision created 62 lots ranging in size from 3,525 to 12,483 square feet, with a total area of
11.58± acres.

On 22 July 2008, Mendocino County entered into a Subdivision Improvement Agreement (BOS
Agreement No. 08-117) and Subdivision Monumentation Agreement (BOS Agreement No. 08-
118), with Lakewood Homes Subdivision, Tract 258. The Final Map was subsequently filed. The
Subdivision Improvement Agreement was secured by a Faithful Performance surety in the amount
of $ 2,951,378 and a Labor and Material surety in the amount of $ 1,475,689. The Subdivision
Monumentation Agreement was secured by a Faithful Performance surety in the amount of
$14,100.

 The Subdivider has executed a Subdivision Road Maintenance Agreement (DOT Agreement No.
100001) secured by surety in the amount of $85,000 for repair and maintenance of all road, street
and drainage improvements for a period 24 months prior to acceptance of such road, street and
drainage improvements into the County Maintained Road System.

The Department of Transportation has accepted the subdivision improvements and subdivision
monumentation as substantially complete except for minor drainage and landscaping items, which
Board of Supervisors
Page 2

are to be completed at project build out and prior to acceptance into the County Maintained Road
System. The subdivider has filed a Notice of Completion with the County Recorder on 30
November 2009 and the Department of Transportation has received no claims, liens or stop
payment notices on the project.

In accordance with the provisions of the California Subdivision Map Act, the surety to secure
Faithful Performance may be released immediately. Therefore, it would now be appropriate to
acknowledge completion of the subdivision improvement and monumentation, and authorize the
Department of Transportation to release the Subdivision Improvement and Monumentation surety,
the Faithful Performance surety and the Labor and Materials surety.

I will, of course, respond to any questions the Board may have.


                                                             Very truly yours,


                                                             HOWARD N. DASHIELL
                                                             Director of Transportation



cc:    Erika Holzhauer, Rural Communities Housing Development Corp.
       Frank Lynch, Department of Planning & Building Services
       Tract 258
                                RESOLUTION NO. 10-

RESOLUTION OF THE MENDOCINO COUNTY BOARD OF SUPERVISORS APPROVING
DEPARTMENT OF TRANSPORTATION AGREEMENT NO. 100001 SUBDIVISION ROAD
MAINTENANCE AGREEMENT FOR TRACT 258 LAKEWOOD HOMES SUBDIVISION AND
RELEASING SUBDIVISION IMPROVEMENT AGREEMENT SURETY AND SUBDIVISION
MONUMENTATION AGREEMENT SURETY (FORKS AREA)

       WHEREAS, on 22 July 2008, by Resolution 08-124 the Board of Supervisors approved
the Subdivision Improvement Agreement (BOS Agreement No. 08-117) and the Subdivision
Monumentation Agreement (BOS Agreement No. 08-118), for said Lakewood Homes
Subdivision, secured by sureties for faithful performance and payment in the total amount of
$4,441,167; and

       WHEREAS, by letter dated 1 March 2010, the Director of Transportation has advised the
Board that all subdivision improvements specified in the Subdivision Improvement Agreement
(BOS Agreement No. 08-117) have been completed; and

        WHEREAS, all subdivision monumentation specified in the Subdivision Monumentation
Agreement (BOS Agreement No. 08-118) has been completed in substantial compliance with
the final map for said Lakewood Homes Subdivision; and

       WHEREAS, the Subdivider has executed a Subdivision Road Maintenance Agreement
(DOT Agreement No. 100001) secured by surety in the amount of $85,000 for repair and
maintenance of all road, street and drainage improvements for a period 24 months prior to
acceptance of such road, street and drainage improvements into the County Maintained Road
System; and

       WHEREAS, the provisions of the California Subdivision Map Act allow the release of the
Subdivision Monumentation surety upon completion of and payment for the subject
monumentation; and

       WHEREAS, the provisions of the California Subdivision Map Act allow the release of the
Subdivision Improvement Performance surety upon completion of the subject improvements;
and

       WHEREAS, the provisions of the California Subdivision Map Act allow the release of the
Subdivision Payment surety 90 days following the filing of the Notice of Completion by the
Subdivider, providing no liens have been filed.

       NOW THEREFORE BE IT RESOLVED AS FOLLOWS:

       1. The Board of Supervisors hereby approves the Subdivision Road Maintenance
          Agreement (DOT Agreement No. 100001) executed by the Subdivider and secured
          by surety in the amount of Eighty-five Thousand ($85,000) and the Chair is hereby
          authorized and directed to sign said Agreement.

       2. The Board of Supervisors hereby acknowledges that all improvements specified in
          the Subdivision Improvement Agreement (BOS Agreement No. 08-117) have been
          completed.

       3. The Board of Supervisors hereby acknowledges that all subdivision monumentation
          specified in the Subdivision Monumentation Agreement (BOS Agreement No. 08-
          118) has been completed.
       4. The Clerk of this Board is hereby authorized and instructed to immediately release
          the Subdivision Improvement Agreement performance surety (Irrevocable Standby
          Letter of Credit #80858) in the amount of $2,951,378 issued by Savings Bank of
          Mendocino County.

       5. The Clerk of this Board is hereby authorized and instructed as soon as possible after
          March 1, 2010 to determine whether or not any liens have been filed affecting the
          subdivision improvement labor and materials surety (Irrevocable Standby Letter of
          Credit #80859) in the amount of $1,475,689 issued by Savings Bank of Mendocino
          County. If no such liens have been filed, the Clerk of the Board is hereby authorized
          and instructed to release the labor and materials surety without further action of this
          Board.

       6. The Clerk of the Board is hereby authorized and instructed to immediately release
          the Subdivision Monumentation Agreement surety (Irrevocable Standby Letter of
          Credit #80860) in the amount of $14,100 issued by Savings Bank of Mendocino
          County.

       The Clerk of this Board is hereby authorized and directed to record a certified copy of
this Resolution with the County Recorder.

        The foregoing Resolution introduced by Supervisor          , seconded by Supervisor
      , and carried this     day of      , 2010, by the following vote:

       AYES:
       NOES:
       ABSENT:

       WHEREUPON, the Chair declared said Resolution adopted and SO ORDERED.



                                                 _________________________________
ATTEST:       KRISTI FURMAN                      CARRE BROWN, Chair
              Clerk of the Board                 Mendocino County Board of Supervisors

                                                 I hereby certify that according to the
______________________________                   provisions of Government Code Section
            Deputy                               25103, delivery of this document has
                                                 been made.

APPROVED AS TO FORM:                             BY:    KRISTI FURMAN
JEANINE B. NADEL, County Counsel                        Clerk of the Board


______________________________                   _________________________________
                                                       Deputy
             MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                       4a(15)
                                                                                                          BOARD AGENDA # ____
             ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 14 complete sets (original, single-sided+13 copies) – Items must be signed-off by appropriate departments and/or County Counsel
-Transmittal of electronic Agenda Summaries and associated records must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Agenda Transmission Checklist:       Agenda Summary          Records       If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance


TO:                 Board of Supervisors                                             DATE:                                   5 March 2010
FROM:               Department of Transportation                                     MEETING DATE:                          16 March 2010

DEPARTMENT RESOURCE/CONTACT:                   Howard N. Dashiell                PHONE: 4363             Present               On Call

Consent Agenda               Regular Agenda                Noticed Public Hearing                  Time Allocated for Item:
                                                                                                   Not Applicable

   AGENDA TITLE: Adoption of Resolution Authorizing Advertisement for Bids, Department of
                           Transportation Contract No. 100008, 2010 Chip Seal Program, STIM-2, on Various
                           County Maintained Roads (County-wide)
   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: None
   SUMMARY OF REQUEST: Department of Transportation Contract No. 100008 provides for construction
   of 2010 Chip Seals on designated (On System) County Maintained Roads. The applicable DOT project
   (No. C-1001) provides for double chip seals on some 30 miles of County Maintained Roads and has
   been processed for anticipated funding under Phase II of the Economic Stimulus Program ─
   accommodated by the Jobs for Main Street Act of 2010.

   Timely use of funds is a key requirement for projects funded through the aforementioned economic
   stimulus program and extremely tight timeframes prevail in all aspects of project management under
   the program.                                                                      (See attached sheet)
   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT: Not Applicable
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):


                                                     FISCAL IMPACT:
 Source of Funding                   Current F/Y Cost      Annual Recurring Cost                         Budgeted in Current F/Y
 Economic Stimulus                   $3.0 Million (Est.)      Not Applicable                             Yes         No
 Program                                                                                                 Funds to be Available in
                                                                                                         BU 3041
   SUPERVISORIAL DISTRICT: 1                   2      3     4      5      All       VOTE REQUIREMENT: Majority                     4/5ths
   RECOMMENDED ACTION/MOTION: By Resolution and upon receipt of Phase II, Economic Stimulus
   Program funding (1) approve Department of Transportation Contract No. 100008 and
   authorize/direct Board Chair to sign the contract plans, (2) direct the Clerk of the Board to sign the
   Notice to Contractors and (3) authorize and direct the Director of Transportation and the Purchasing
   Agent to begin advertising for bid opening.
   ALTERNATIVES: An alternative (not recommended) would be to postpone advertisement of the
   contract and delay commencement of construction.
   CEO REVIEW (NAME): ____________________________________________________                                              PHONE: 463-4441

BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________

W:\Agenda\2010\03-16-10 Agenda\Consent\03-16-10 4a15-DOT 100008 adv - AS.doc                                                     Revised-01/09
           MENDOCINO COUNTY BOARD OF SUPERVISORS                                  BOARD AGENDA #____
           ONLINE AGENDA SUMMARY
           RECOMMENDATION: Agree              Disagree       No Opinion        Alternate     Staff Report
Attached


SUMMARY OF REQUEST (cont.):

To ensure that the County’s projects, including the 2010 Chip Seal Program, can successfully compete for
Phase II, Economic Stimulus funding, we must incorporate streamlined procedures for all project
management functions. One such procedure is to authorize advertisement of construction contracts
supporting the program immediately upon receiving applicable funding.

It’s feasible that funding for approved Phase II, Economic Stimulus projects could be received by mid-
March 2010. Therefore, the Director of Transportation recommends and requests that the Board
authorize advertisement of DOT Contract No. 100008 immediately upon County’s receipt of applicable
Phase II, Economic Stimulus Program funding. Department of Transportation staff personnel have
prepared a draft Resolution which provides said authorization for the Board’s consideration and
adoption.




BOARD ACTION                                       Date of Meeting
  Approved __________________________                Referred to _________________________________
  Records Executed ___________________               Other ______________________________________
                                                                                                     Rev.1/08
         Howard. N. Dashiell
   DIRECTOR OF TRANSPORTATION                                                                  FUNCTIONS
                Ex Officio                                                            Administration & Business Services
            Road Commissioner                                                                       Airports
             County Engineer                                                                   County Surveyor
                                                                                                  Engineering
                                                                                             Land Improvement
                                                                                             Roads and Bridges
                                      COUNTY OF MENDOCINO                                         Solid Waste
                                  DEPARTMENT OF TRANSPORTATION
                                          340 LAKE MENDOCINO DRIVE
                                         UKIAH, CALIFORNIA 95482-9432
                                     VOICE (707) 463-4363 FAX (707) 463-5474

                                                       16 March 2010

Mendocino County Board of Supervisors
501 Low Gap Road, Room 1090
Ukiah, CA 95482

RE: ADOPTION OF RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS,
    DEPARTMENT OF TRANSPORTATION CONTRACT NO. 100008, 2010 CHIP SEAL
    PROGRAM, STIM-2, ON VARIOUS COUNTY MAINTAINED ROADS
    (COUNTY-WIDE)

Honorable Board Members:

Department of Transportation Contract No. 100008 provides for construction of 2010 Chip Seals
on designated (On System) County Maintained Roads. The applicable DOT project (No. C-1001)
provides for double chip seals on some 30 miles of County Maintained Roads and has been
processed for anticipated funding under Phase II, Economic Stimulus Program ─
accommodated by the Jobs for Main Street Act of 2010.

The list of County Maintained Roads included in the 2010 Chip Seal Program, STIM-2 is
attached.

Timely use of funds is a key requirement for projects funded through Phase II, Economic
Stimulus Program and extremely tight timeframes prevail in all aspects of project management
under the program.

To ensure that the County’s projects, including the 2010 Chip Seals, can successfully compete
for Phase II, Economic Stimulus funding, we must incorporate streamlined procedures for all
project management functions. One such procedure is to authorize advertisement of construction
contracts supporting the program immediately upon receiving applicable funding.

It’s feasible that funding for approved Economic Stimulus projects could be received by mid-
March 2010. Therefore, I recommend and request that the Board authorize advertisement of
DOT Contract No. 100008 immediately upon County’s receipt of applicable Phase II, Economic
Stimulus Program funding. Department of Transportation staff personnel have prepared a draft
Resolution which provides said authorization for the Board’s consideration and adoption.




W:\Agenda\2010\03-16-10 Agenda\Consent\03-16-10 4a15-DOT 100008 adv - SD letter.doc
Board of Supervisors (cont.)
Page 2

I will, of course, respond to any questions that the Board may have.

                                                    Respectfully submitted,



                                                    HOWARD N. DASHIELL
                                                    Director of Transportation

Enclosure

cc: DOT Project C-1001
    Board Corres. File
                                                                                  5 March 2010



                   2010 DOUBLE CHIP SEAL PROGRAM, STIM 2
                      (JOBS FOR MAIN STREET ACT OF 2010)
              MENDOCINO COUNTY DEPARTMENT OF TRANSPORTATION


Priority      County Road Name          Beginning    Ending    Total Length    PCI          ADT
                                          M.P.        M.P.


   1        FB Sherwood Road, CR 419       0.00      0.25           0.25        22         4,070

   2        Ocean View Dr., CR 439         0.08      0.22           0.14        32         <400

   3        Old River Road, CR 201         1.48      14.44          12.96       35         980

   4        Hearst Willits Rd, CR 306      0.00      2.54            2.54       47         6,170

   5        Sherwood Rd, CR 311            0.00      3.15            3.15       65     8,261

   6        Mountain View Road,            6.88      12.84           5.96       40         435
            CR 510

   7        Flynn Creek Road, CR 135       4.40       6.19           1.79       55     <400

   8        Mendocino Pass Road,           3.96       5.57           1.61       58     <400
            CR 338*

   9        Mill Creek Road, CR203**       0.00       0.85           0.85         55   <400

  10        Redemeyer Road,                1.05       1.86           0.81         60   <400
            CR 215A**

  * To be included as Additive Bid Item No. 1 under the applicable construction contract

 ** To be included as Additive Bid Item No. 2 under the applicable construction contract
                                   RESOLUTION NO. 10-

RESOLUTION OF THE MENDOCINO COUNTY BOARD OF SUPERVISORS AUTHORIZING
ADVERTISEMENT FOR BIDS, DEPARTMENT OF TRANSPORTATION CONTRACT NO.
100008, 2010 CHIP SEAL PROGRAM, STIM-2, ON VARIOUS COUNTY MAINTAINED ROADS
(COUNTY-WIDE)

       WHEREAS, the Mendocino County Department of Transportation is desirous of
performing the 2010 Chip Seal Program, STIM-2 for designated On-System County Maintained
Roads, said construction being identified as Department of Transportation Project No. 100008;
and

       WHEREAS, construction costs for DOT Contract No. 100008 are currently estimated to
be some $3 million and are anticipated to be accommodated by the
Phase II, Economic Stimulus Program; and

        WHEREAS, the Director of Transportation recommends and requests proceeding with
advertisement for bids immediately upon County’s receipt of applicable Economic Stimulus
Program funding.

       NOW, THEREFORE, BE IT RESOLVED AND SO ORDERED AS FOLLOWS:

       Upon County’s receipt of applicable Phase II, Economic Stimulus Program funding —

       1. The Chair is hereby authorized and directed to sign the construction plans for
          Department of Transportation Contract No. 100008.

       2. The Clerk of the Board is hereby authorized and directed to sign the Notice to
          Contractors inviting bids for Department of Transportation Contract No. 100008.

       3. The County Purchasing Agent and the Director of Transportation are hereby directed
          to prepare for a bid opening at the General Services Agency.

        The foregoing Resolution introduced by Supervisor          , seconded by Supervisor
      , and carried this     day of      , 2010, by the following vote:

       AYES:
       NOES:
       ABSENT:

       WHEREUPON, the Chair declared said Resolution adopted and SO ORDERED.



                                               _________________________________
ATTEST:       KRISTI FURMAN                    CARRE BROWN, Chair
              Clerk of the Board               Mendocino County Board of Supervisors

                                               I hereby certify that according to the
______________________________                 provisions of Government Code Section
            Deputy                             25103, delivery of this document has
                                               been made.

APPROVED AS TO FORM:                           BY:    KRISTI FURMAN
JEANINE B. NADEL, County Counsel                      Clerk of the Board


______________________________                 _________________________________
                                                     Deputy
             MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                       4a(16)
                                                                                                          BOARD AGENDA # ____
             ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 14 complete sets (original, single-sided+13 copies) – Items must be signed-off by appropriate departments and/or County Counsel
-Transmittal of electronic Agenda Summaries and associated records must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Agenda Transmission Checklist:       Agenda Summary          Records       If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance


TO:                 Board of Supervisors                                             DATE:                                   8 March 2010
FROM:               Department of Transportation                                     MEETING DATE:                          16 March 2010

DEPARTMENT RESOURCE/CONTACT:                   Howard N. Dashiell                PHONE: 4363             Present               On Call

Consent Agenda               Regular Agenda                Noticed Public Hearing                  Time Allocated for Item:
                                                                                                   Not Applicable

   AGENDA TITLE: Adoption of Resolution Authorizing Advertisement for Bids, Department of
                           Transportation Contract No. 100009, 2010 Asphalt Concrete Overlay Program,
                           STIM-2, on Various County Maintained Roads (County-wide)
   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: None
   SUMMARY OF REQUEST: Department of Transportation Contract No. 100009 provides for construction
   of 2010 Asphalt Concrete Overlays on designated (On System) County Maintained Roads. The
   applicable DOT project (No. C-1002) provides for AC overlays on some 38.8 miles of County
   Maintained Roads, of which some 10.4 miles are anticipated for funding under Phase II of the
   Economic Stimulus Program ─ accommodated by the Jobs for Main Street Act of 2010.

   Timely use of funds is a key requirement for projects funded through the aforementioned economic
   stimulus program and extremely tight timeframes prevail in all aspects of project management under
   the program.                                                                      (See attached sheet)
   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT: Not Applicable
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):


                                                     FISCAL IMPACT:
 Source of Funding                   Current F/Y Cost      Annual Recurring Cost                         Budgeted in Current F/Y
 Economic Stimulus                   $3.0 Million (Est.)      Not Applicable                             Yes         No
 Program                                                                                                 Funds to be Available in
                                                                                                         BU 3041
   SUPERVISORIAL DISTRICT: 1                   2      3     4      5      All       VOTE REQUIREMENT: Majority                     4/5ths
   RECOMMENDED ACTION/MOTION: By Resolution and upon receipt of Phase II, Economic Stimulus
   Program funding (1) approve Department of Transportation Contract No. 100009 and
   authorize/direct Board Chair to sign the contract plans, (2) direct the Clerk of the Board to sign the
   Notice to Contractors and (3) authorize and direct the Director of Transportation and the Purchasing
   Agent to begin advertising for bid opening.
   ALTERNATIVES: An alternative (not recommended) would be to postpone advertisement of the
   contract and delay commencement of construction.
   CEO REVIEW (NAME): ____________________________________________________                                              PHONE: 463-4441

BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________

W:\Agenda\2010\03-16-10 Agenda\Consent\03-16-10 4a16-DOT 100009 adv - AS.doc                                                     Revised-01/09
           MENDOCINO COUNTY BOARD OF SUPERVISORS                                  BOARD AGENDA #____
           ONLINE AGENDA SUMMARY
           RECOMMENDATION: Agree              Disagree       No Opinion        Alternate     Staff Report
Attached


SUMMARY OF REQUEST (cont.):

To ensure that the County’s projects, including the 2010 Asphalt Concrete Overlay Program, can
successfully compete for Phase II, Economic Stimulus funding, we must incorporate streamlined
procedures for all project management functions. One such procedure is to authorize advertisement of
construction contracts supporting the program immediately upon receiving applicable funding.

It’s feasible that funding for approved Phase II, Economic Stimulus projects could be received by mid-
March 2010. Therefore, the Director of Transportation recommends and requests that the Board
authorize advertisement of DOT Contract No. 100009 immediately upon County’s receipt of applicable
Phase II, Economic Stimulus Program funding. Department of Transportation staff personnel have
prepared a draft Resolution which provides said authorization for the Board’s consideration and
adoption.




BOARD ACTION                                       Date of Meeting
  Approved __________________________                Referred to _________________________________
  Records Executed ___________________               Other ______________________________________
                                                                                                     Rev.1/08
         Howard. N. Dashiell
   DIRECTOR OF TRANSPORTATION                                                                  FUNCTIONS
                Ex Officio                                                            Administration & Business Services
            Road Commissioner                                                                       Airports
             County Engineer                                                                   County Surveyor
                                                                                                  Engineering
                                                                                             Land Improvement
                                                                                             Roads and Bridges
                                      COUNTY OF MENDOCINO                                         Solid Waste
                                  DEPARTMENT OF TRANSPORTATION
                                          340 LAKE MENDOCINO DRIVE
                                         UKIAH, CALIFORNIA 95482-9432
                                     VOICE (707) 463-4363 FAX (707) 463-5474

                                                       16 March 2010

Mendocino County Board of Supervisors
501 Low Gap Road, Room 1090
Ukiah, CA 95482

RE: ADOPTION OF RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS,
    DEPARTMENT OF TRANSPORTATION CONTRACT NO. 100009, 2010 ASPHALT
    OVERLAY PROGRAM, STIM-2, ON VARIOUS COUNTY MAINTAINED ROADS
    (COUNTY-WIDE)

Honorable Board Members:

Department of Transportation Contract No. 100009 provides for construction of 2010 Asphalt
Concrete Overlays on designated (On System) County Maintained Roads. The applicable DOT
project (No. C-1002) provides for AC overlays on some 38.8 miles of County Maintained Roads,
of which some 10.4 miles are anticipated for funding under Phase II of the Economic Stimulus
Program ─ accommodated by the Jobs for Main Street Act of 2010.

The list of County Maintained Roads included in the DOT Project No. C-1002 is attached. Due
to funding limitations, only a portion of Comptche Ukiah/Orr Springs Road is projected for
potential completion under Phase II, Economic Stimulus Program.

Timely use of funds is a key requirement for projects funded through the aforementioned
program and extremely tight timeframes prevail in all program aspects.

To ensure that the County’s projects, including the 2010 AC Overlay Program, can successfully
compete for Phase II, Economic Stimulus funding, we must incorporate streamlined procedures
for all project management functions. One such procedure is to authorize advertisement of
construction contracts supporting the program immediately upon receiving applicable funding.

It’s feasible that funding for approved Economic Stimulus projects could be received by mid-
March 2010. Therefore, I recommend and request that the Board authorize advertisement of
DOT Contract No. 100009 immediately upon County’s receipt of applicable Phase II, Economic
Stimulus Program funding. Department of Transportation staff personnel have prepared a draft
Resolution which provides said authorization for the Board’s consideration and adoption.




W:\Agenda\2010\03-16-10 Agenda\Consent\03-16-10 4a16-DOT 100009 adv - SD letter.doc
Board of Supervisors (cont.)
Page 2

I will, of course, respond to any questions that the Board may have.

                                                    Respectfully submitted,



                                                    HOWARD N. DASHIELL
                                                    Director of Transportation

Enclosure

cc: DOT Project C-1002
    Board Corres. File
                                                                                    8 March 2010



              DOT PROJECT NO. C-1002, 2010 APHALT CONCRETE OVERLAYS
                     ON VARIOUS COUNTY MAINTAINED ROADS
               MENDOCINO COUNTY DEPARTMENT OF TRANSPORTATION


Priority        County Road Name          Beginning    Ending     Total Length   PCI       ADT
                                            M.P.        M.P.


  1           Comptche Ukiah/Orr            17.31      44.49         27.18        37      1,100
              Springs Road, CR 223 *

  2           Branscomb Road, CR 429        19.17      24.74           5.57       52      2,090

  3           Branscomb Road, CR 429         7.00       13.09          6.09       50      <400


 * Notes:

      (1) Due to funding limitations, only some 10.4 miles of CR 223 are projected to be covered
      under Phase II, Economic Stimulus Program. The applicable segment of Comptche
      Ukiah/Orr Springs Road reflecting the “reduced” project limits ─ for the Base Bid under
      DOT Contract No. 100009 ─ will thus be M.P. 17.31 to M.P. 27.71.

      (2) Additional segments of CR 223 will be addressed under additive bid items for DOT
      Contract No. 100009, in case enhanced funding is provided under Phase II, Economic
      Stimulus Program and/or very favorable bids are received for the construction contract.
      Additive Bid Item No. 1 will address M.P. 27.71 to M.P. 28.75 and Additive Bid Item No. 2
      will address M.P. 28.75 to M.P. 29.79.
                                   RESOLUTION NO. 10-

RESOLUTION OF THE MENDOCINO COUNTY BOARD OF SUPERVISORS AUTHORIZING
ADVERTISEMENT FOR BIDS, DEPARTMENT OF TRANSPORTATION CONTRACT NO.
100009, 2010 ASPHALT CONCRETE OVERLAY PROGRAM, STIM-2, ON VARIOUS COUNTY
MAINTAINED ROADS (COUNTY-WIDE)

        WHEREAS, the Mendocino County Department of Transportation is desirous of
performing the 2010 Asphalt Concrete Overlay Program, STIM-2 for designated On-System
County Maintained Roads, said construction being identified as Department of Transportation
Project No. 100009; and

       WHEREAS, construction costs for DOT Contract No. 100009 are currently estimated to
be some $3 million and are anticipated to be accommodated by the Phase II, Economic
Stimulus Program; and

        WHEREAS, the Director of Transportation recommends and requests proceeding with
advertisement for bids immediately upon County’s receipt of applicable Economic Stimulus
Program funding.

       NOW, THEREFORE, BE IT RESOLVED AND SO ORDERED AS FOLLOWS:

       Upon County’s receipt of applicable Phase II, Economic Stimulus Program funding —

       1. The Chair is hereby authorized and directed to sign the construction plans for
          Department of Transportation Contract No. 100009.

       2. The Clerk of the Board is hereby authorized and directed to sign the Notice to
          Contractors inviting bids for Department of Transportation Contract No. 100009.

       3. The County Purchasing Agent and the Director of Transportation are hereby directed
          to prepare for a bid opening at the General Services Agency.

       The foregoing Resolution introduced by Supervisor          , seconded by Supervisor
     , and carried this     day of      , 2010, by the following vote:

       AYES:
       NOES:
       ABSENT:

       WHEREUPON, the Chair declared said Resolution adopted and SO ORDERED.


                                               _________________________________
ATTEST:       KRISTI FURMAN                    CARRE BROWN, Chair
              Clerk of the Board               Mendocino County Board of Supervisors

                                               I hereby certify that according to the
______________________________                 provisions of Government Code Section
            Deputy                             25103, delivery of this document has
                                               been made.

APPROVED AS TO FORM:                           BY:   KRISTI FURMAN
JEANINE B. NADEL, County Counsel                     Clerk of the Board


______________________________                 _________________________________
                                                     Deputy
              MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                             4a(17)
                                                                                                                  BOARD AGENDA #____
              ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
 Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
-Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance


TO:                 Board of Supervisors                                                DATE:                                 March 3, 20100
FROM:               Supervisor Brown                                                    MEETING DATE:                         March 16, 2010

DEPARTMENT RESOURCE/CONTACT:                    Kristi Furman                 PHONE: 463-4221                 Present             On Call

Consent Agenda                Regular Agenda                Noticed Public Hearing                    Time Allocated for Item: N/A

   AGENDA TITLE: Discussion and Possible Action Regarding Establishing a Board Policy Related to
                            Requests for Letters of Opposition or Support Regarding the Parole of Convicted
                            Criminals
     PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: March 2, 2010: Board consideration of draft
     policy and direction to staff to schedule for adoption on March 16, 2010.

   SUMMARY OF REQUEST: The Board of Supervisors occasionally receives letters from County criminal
   justice departments or other agencies requesting that a letter opposing or supporting the parole of a
   convicted criminals be submitted to a Parole Board. These requests have traditionally been presented
   for approval by the full Board at a regularly scheduled Board Meeting. As directed at the February 2,
   2010, Board Meeting, a proposed policy was scheduled for Board consideration on March 2, 2010.
   Following discussion on the draft policy, the Board directed staff to amend the draft policy for
   adoption on March 16, 2010 (see attached).




   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT:
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                    FISCAL IMPACT:
  Source of Funding                   Current F/Y Cost    Annual Recurring Cost                             Budgeted in Current F/Y
 N/A                                                                                                        Yes                No
  SUPERVISORIAL DISTRICT: 1                     2      3      4      5      All         VOTE REQUIREMENT: Majority                      4/5ths
   RECOMMENDED ACTION/MOTION: That the Board of Supervisors adopt the policy as presented.
   ALTERNATIVES: Take no action.
   CEO REVIEW (NAME): ____________________________________________________   PHONE: 463-4441
RECOMMENDATION: Agree                             Disagree            No Opinion               Alternate           Staff Report Attached




BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
                                                                                                                                    Revised-01/09
                    MENDOCINO BOARD OF SUPERVISORS
                PAROLE OPPOSITION OR SUPPORT LETTER POLICY

GENERAL POLICY

Letters submitted to the Board of Supervisors by Mendocino County’s various criminal justice
departments or other agencies requesting either a letter of opposition or support related to the
parole of convicted criminals will be processed in a manner described below:

A. Distribution of Letter of Request
   Requests for Board consideration of a letter of opposition to or support of the parole of
   convicted criminals will be received by the Clerk of the Board, distributed to all Board
   members, and processed as follows:

B. Any Supervisor may Elect to Submit the Letter Request to the Full Board for Approval
   If a Supervisor determines that, due to the grave nature of the crime(s) entailed, support
   from the full Board of Supervisors is warranted, the request will be presented to the Clerk of
   the Board for consideration by the full Board at a regularly scheduled Board Meeting,
   requesting signature by the Chair on behalf of the Mendocino County Board of Supervisors.

       OR

C. If Full Board Approval is not Sought by a Supervisor, Individual Board members may Elect to
   Transmit Individual Letters of Support or Opposition of the Parole Request
   In the event that a Supervisor does not seek full Board approval of the subject item,
   individual Board members may elect to send letter(s) of opposition or support as requested
   by the criminal justice department or other agency, signing the letter in their capacity as an
   individual District Supervisor.




Draft: February 22, 2010                                                                       1
              MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                            4a(18)
                                                                                                                 BOARD AGENDA #____
              ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
 Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
-Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance


TO:                 Board of Supervisors                                                DATE:                                   March 8, 2010
FROM:               Supervisors Brown & McCowen                                         MEETING DATE:                         March 16, 2010

DEPARTMENT RESOURCE/CONTACT:                    Kristi Furman                 PHONE: 463-4221                 Present             On Call

Consent Agenda                Regular Agenda                Noticed Public Hearing                    Time Allocated for Item: N/A

   AGENDA TITLE: Adoption of Proclamation in Support of the 72nd Annual Redwood Region
                            Logging Conference, to be Held March 25-27, 2010 – “Achieving Success in the
                            Redwood Region”
   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS:            March 18, 2008: Adoption of proclamation
   recognizing the Annual Redwood Region Logging Conference.

   SUMMARY          OF   REQUEST: The Redwood Region Logging Conference holds an annual conference,
   alternating every year between Ukiah and Eureka. This year, it will be held March 25-27, 2010, in
   Ukiah.

   The Conference provides educational opportunities to individuals within the industry, residents
   throughout the region, and school children. Panel discussions address current issues that directly
   affect day-to-day operations in the forest industry, such as forest management, forest products,
   wildlife, and safety.

   This year, the Logging Industry will be honored for its role in communities throughout the Redwood
   region. The Board is requested to adopt a proclamation recognizing these contributions.

   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT: http://www.rrlc.net/
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                    FISCAL IMPACT:
  Source of Funding                   Current F/Y Cost    Annual Recurring Cost                             Budgeted in Current F/Y
 N/A                                                                                               Yes          No
  SUPERVISORIAL DISTRICT: 1                     2      3      4      5      All         VOTE REQUIREMENT: Majority                      4/5ths
   RECOMMENDED ACTION/MOTION: That the Board of Supervisors adopt the proclamation as
   presented, authorizing the Chair to sign same.


   ALTERNATIVES: Take no action.
   CEO REVIEW (NAME): ____________________________________________________                                                 PHONE: 463-4441
RECOMMENDATION: Agree                             Disagree            No Opinion               Alternate           Staff Report Attached




BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
                                                                                                                                    Revised-01/09
                          PROCLAMATION
                                     OF THE
       MENDOCINO COUNTY BOARD OF SUPERVISORS
                RECOGNIZING THE 72ND ANNUAL
           REDWOOD REGION LOGGING CONFERENCE
         ‘ACHIEVING SUCCESS IN THE REDWOOD REGION’
           MARCH 25-27, 2010, IN MENDOCINO COUNTY

      WHEREAS, Even in these difficult times the forest products industry has
endured and continues to provide a substantial basis to our North Coast communities;
and

       WHEREAS, Mendocino County is and will remain a hub of the North Coast
Forest Products Industry; and

       WHEREAS, The Redwood Region Logging Conference, celebrating its 72nd year,
will convene at the Redwood Empire Fairgrounds in Ukiah, providing educational
opportunities to individuals within the industry, residents throughout the region, and
school children; and

        WHEREAS, The Community will benefit from an understanding of this industry
as it exists in the 21st Century.

      NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of the
County of Mendocino, urges all citizens to attend the 72nd Annual Redwood Region
Logging Conference to be held at the Redwood Empire Fairgrounds in Ukiah, California,
March 25-27, 2010.


Dated: March 16, 2010



_______________________________
Carre Brown, Chair
              MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                             4a(19)
                                                                                                                 BOARD AGENDA #____
              ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
 Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
-Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance


TO:                 Board of Supervisors                                                DATE:                                 March 10, 2010
FROM:               Supervisor John McCowen                                             MEETING DATE:                         March 16, 2010

DEPARTMENT RESOURCE/CONTACT:                    Kyle Knopp                    PHONE: 463-4441                 Present             On Call


Consent Agenda                Regular Agenda                Noticed Public Hearing                    Time Allocated for Item:

   AGENDA TITLE: Approval of Letter of Support for Section 401, Related to Incentives for Biodiesel
                            and Renewable Diesel, of HR 4213, or The Tax Extenders Act of 2009.
                            Authorization for Chair to Sign, and Send Letters to U.S. Senators Representing
                            California.
   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS:                                          March 15, 2010 referral from the General
   Government Committee.
          SUMMARY OF REQUEST: H.R. 4213, The Tax Extenders Act of 2009, would extend for one year (until
Dec. 31, 2010) a subsidy that pays biodiesel producers $1.00 a gallon. This subsidy is necessary at this time to
keep biodiesel competitive with gasoline. The biodiesel industry has experienced significant price swings as the
price of gasoline has fluctuated, and also in response to the general economic downturn. Many producers are no
longer producing and the remainder are threatened.

Yokayo Biofuels is a local company that produces and sells biodiesel. Without the subsidy, the emerging biodiesel
industry, particularly small operations that depend on recycling used fryer oil, will be severely impacted. The
community will lose the benefit of a company that converts a waste product into a usable product that helps meet
state recycling mandates, reduces dependence on fossil fuels and provides local employment.

H.R. 4213 was introduced and passed by the House last year, but the Senate did not take action prior to
adjournment.
   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT:
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                    FISCAL IMPACT:
  Source of Funding                   Current F/Y Cost    Annual Recurring Cost                             Budgeted in Current F/Y
 N/A                N/A                                               N/A                          Yes          No
  SUPERVISORIAL DISTRICT: 1                     2      3      4      5      All         VOTE REQUIREMENT: Majority                      4/5ths
   RECOMMENDED ACTION/MOTION: Staff Recommends Approval of Letter of Support for Section
                            401, Related to Incentives for Biodiesel and Renewable Diesel, of HR 4213, or The
                            Tax Extenders Act of 2009. Authorization for Chair to Sign, and Send Letters to
                            U.S. Senators Representing California.
   ALTERNATIVES: Your Board could take no action.
   CEO REVIEW (NAME): ____________________________________________________                                                 PHONE: 463-4441
RECOMMENDATION: Agree                             Disagree            No Opinion               Alternate           Staff Report Attached

BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
                                                                                                                                    Revised-01/09
             MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                           4b(1)
                                                                                                               BOARD AGENDA #____
             ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 14 complete sets (original, single-sided+13 copies) – Items must be signed-off by appropriate departments and/or County Counsel
-Transmittal of electronic Agenda Summaries and associated records must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Agenda Transmission Checklist:       Agenda Summary          Records       If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance

TO:                 Air Quality Management District Board                            DATE:                             February 26, 2010
FROM:               Air Quality Management District                                  MEETING DATE:                         March 16, 2010

DEPARTMENT RESOURCE/CONTACT:                   Chris Brown                  PHONE: 4354                    Present             On Call

Consent Agenda               Regular Agenda                Noticed Public Hearing                  Time Allocated for Item:

  AGENDA TITLE: Authorization for the Air Quality Management District to accept state Carl Moyer
Program Pass-through Funds for one project in Mendocino County, enter into a contract with the
applicant and reimburse the applicant with those funds upon completion of the projects.
   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS:
March 20, 2007 – Board Approval of CMP Pass-Through for Rural Project.
June 3, 2008 - Approval of the Reallocation of Year 8 Funds to Rural Program.
February 24, 2009 – Board Approval of the Reallocation of “Year 9” CMP Funds to Rural Program.
March 17, 2009 – Board Approval of CMP Pass-Through for two Rural Projects.
   SUMMARY OF REQUEST: The California Air Resources Board (ARB) administers The Carl Moyer
   Program. The Program creates incentives in the form of grants for private companies or public
   agencies that operate heavy-duty diesel engines in California. These grants are used to cover an
   incremental portion of the cost of purchasing new, replacing existing, or retrofitting existing diesel
   engines with cleaner -burning engines. Unspent funds from each District are reallocated to the
   state Rural Carl Moyer Program Fund. The District has reallocated unspent funds to the Rural
   Program for the past two years. To date, the District has reallocated a total of $108,464.42 toward
   the state Rural Program. In return the Rural Program has funded projects in Mendocino County for
   a total of $276,015. Another project in Mendocino County has been chosen by the state for funding.
    The project must be completed by prior to June 30, 2010. To accept these pass-through funds the
   State requires that the District enter into a contract with the applicant and reimburse the applicant
   with the pass-through funds upon completion of the project.
   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT:
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                   FISCAL IMPACT:
  Source of Funding                  Current F/Y Cost    Annual Recurring Cost                            Budgeted in Current F/Y
 State Carl Moyer   Up to $126,307                                  Not Applicable                       Yes                No
 Program
  SUPERVISORIAL DISTRICT: 1   2    3                        4      5      All         VOTE REQUIREMENT: Majority                     4/5ths
   RECOMMENDED ACTION/MOTION: Approve the Air Quality Management District’s request to
   accept state Carl Moyer Program Pass-through Funds of $126,307, authorize District staff to enter
   into a contract with the project applicant and reimburse the applicant using the pass-through
   funds upon completion of the project.
   ALTERNATIVES: Not accept state Carl Moyer Program Pass-through Funds and deny the project.
   CEO REVIEW (NAME): ____________________________________________________     PHONE: 463-4441
RECOMMENDATION: Agree                           Disagree            No Opinion              Alternate           Staff Report Attached
BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
A^AQMD Board\Agenda 2010-05 CMP Rural Project-                                                                                Revised-01/09
______________________________________________________________________________
______________________________________________________________________________

                           MENDOCINO COUNTY
                   AIR QUALITY MANAGEMENT DISTRICT
                               MEMORANDUM
______________________________________________________________________________
______________________________________________________________________________

DATE:          February 25, 2010

TO:            Air Quality Management District Board

FROM:          Christopher Brown, AICP
                Air Pollution Control Officer

SUBJECT:       State Carl Moyer Rural Program Grants

The State of California Air Resources Board (ARB) established the Carl Moyer Program in 1999
to provide incentives for owners of heavy-duty diesel equipment to reduce emissions. The
primary goal of the Carl Moyer Program is to provide incentive funding to reduce emissions of
Oxides of Nitrogen (NOx) from heavy-duty diesel engines. A secondary goal is to reduce public
exposure to Diesel Particulate Matter (Diesel PM), an identified air toxic.

Each year the District must apply for Carl Moyer Program funding, solicit applications for
projects, contract with applicants for approved projects, and reimburse the applicants upon
completion of the project. Many of the applicants for those projects may not go forward with
their projects, leaving unspent funds. Due to strict timelines for expenditure of each years
funding, unspent funds must be reallocated to the state Rural Carl Moyer Program Fund to be
pooled with unspent funds from other Districts. To date, the District has reallocated a total of
$108,464.42 toward the state Rural Program. In return, the Rural Program has funded projects in
Mendocino County totaling $276,015.

The Rural Program solicits projects throughout the state and awards grants to qualified
applicants. The timelines for the expenditure of rural funds is the same as for District funds.
One project in Mendocino County has been chosen by the state for funding. The project must be
completed by prior to June 30, 2010 or the funds will expire and return to the State. Because the
State cannot award these funds to projects directly to the recipient, the State is requesting that the
District implement the Program in Mendocino County.

The District is requesting authorization from the Air Quality Management District Board to
accept up to $126,307 of “pass-through” funds from the state Carl Moyer Program, enter into a
contract with the project applicant regarding the requirements for accepting the grant and to
reimburse the applicant with the pass-through funds upon completion of their project.

The project is an engine replacement for a 1993 Caterpillar D8-N with a new 2008 model year
engine for MBC Construction, Inc. with a grant amount of $126,307. The District has been in
contact with the applicant and he is ready to move forward with the project as soon as a signed
contract with the District is in place.
Air Quality Management District Board                Page 2                 February 25, 2010


The only available alternative is to not accept the unanticipated revenue and deny the project.
The District cannot assign the funding to other projects or programs.

The District has been participating in the State Carl Moyer Program since 2000 (State Year 2
funds) and since that time has distributed several hundred thousand dollars in grant funds to
reduce emissions from diesel engines in Mendocino County. The majority of these funds have
been distributed to private parties.

The Carl Moyer Program provides funding for projects that meet the guidelines published by the
ARB. In general, the program guidelines require –

   •   Pre-project fuel must be diesel
   •   On-road equipment funded be over 14,000 LBS GVWR and include a retrofit device
   •   Emissions reductions equal or exceed 30%
   •   Equipment be operated in California 75% of the time
   •   The operator agrees to use the equipment for at least 5 years
   •   Projects must meet ARB cost effectiveness standards – Currently the cost effectiveness
       standard is $16,000 per ton of nitrogen-oxide (NOx) reduced.
              MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                              5c
                                                                                                                  BOARD AGENDA #____
              ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
 Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
-Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance


TO:                 Board of Supervisors                                                DATE: March 1, 2010
FROM:               Executive Office                                                    MEETING DATE: March 16, 2010

DEPARTMENT RESOURCE/CONTACT:                    Carmel Angelo, CEO                PHONE: 4441                 Present             On Call
                                                Jennifer Wyatt,                   PHONE:
                                                DCEO


Consent Agenda                Regular Agenda                Noticed Public Hearing                    Time Allocated for Item: 20 min

   AGENDA TITLE: Discussion and Possible Approval to Pursue a Contract with a Professional
                            Consultant to Conduct a Public Opinion Poll for Future Consideration of Possible
                            Ballot Measure(s) for the November 2, 2010 General Election.
   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: Board of Supervisors held a Budget Workshop
   on February 23, 2010.
   SUMMARY      OF REQUEST: At a regular Board meeting on February 23, 2010, during a Budget
   Workshop, the Executive Office presented various options to close the gap on a projected deficit of
   approximately $7.6 million dollars through FY 2010-11. Among the options that were presented, were
   possible ballot measures of a parcel tax or sales tax for the upcoming November 2, 2010 general
   election. The Executive Office is requesting the approval to direct staff to contract with a professional
   consultant to conduct a public opinion poll for consideration of future ballot measures on the
   November 2, 2010 general election. A brief outline of time frames for consideration is attached
   pending board approval.

   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT: N/A
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                    FISCAL IMPACT:
  Source of Funding                   Current F/Y Cost    Annual Recurring Cost                             Budgeted in Current F/Y
 General Fund        Estimated $10,000-                               N/A                                   Yes                No
                     $30,000 BU 1020
   SUPERVISORIAL DISTRICT: 1   2   3    4                            5      All         VOTE REQUIREMENT: Majority                      4/5ths
   RECOMMENDED ACTION/MOTION: It is recommended that the Board of Supervisors direct staff to
   pursue a contract with a professional consultant to conduct a public opinion poll for possible future
   consideration of ballot measures(s) for the November 2, 2010 general election.


   ALTERNATIVES: Do not approve or direct staff to pursue a contract for conducting a poll
   CEO REVIEW (NAME): Jennifer Wyatt, DCEO                                           PHONE: 463-4441
RECOMMENDATION: Agree                             Disagree            No Opinion               Alternate           Staff Report Attached


BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
                                                                                                                                    Revised-01/09
                                 COUNTY OF MENDOCINO                                                          CARMEL ANGELO
                                                                                                   C HIEF E XECUTIVE O FFICER

                                    Executive Office
501 Low Gap Road, Room 1010                    Email: ceo@co.mendocino.ca.us                         Office:    (707) 463-4441
Ukiah, CA 95482-3734                           Website: www.co.mendocino.ca.us                       Facsimile: (707) 463-5649



                                               MEMORANDUM
     TO: Board of Supervisors                                                    DATE: March 16, 2010

     FROM: Jennifer Wyatt, Deputy CEO/Fiscal

     SUBJECT: Public Opinion Poll Time Lines and Possible Filing Dates

     Pending Board approval to contract with a professional consultant to conduct a public
     opinion poll, the Executive Office will adhere to time lines as stated below:

     Upon conclusion of the public opinion poll, data will be analyzed, and the Executive Office
     will return to the Board on May 18, 2010 with recommendations for Board consideration to
     pursue possible ballot measures.
                                                    TIME LINES

                              DATES                                                DESCRIPTION

                        March 16-31, 2010                        Contact potential vendors to get information and
                                                                 quotes

                      April 1- April 9, 2010                     Discussions of criteria for public poll with
                                                                 vendor

                     April 9 –April 30, 2010                     Conduct public opinion poll


                          May 18, 2010                           Staff to present recommendations from results
                                                                 on public poll to Board and recommended
                                                                 action to pursue possible ballot measures for
                                                                 November 2, 2010 general election

                          June 15, 2010                          Pending Board approval, Coco to present Board
                                                                 agenda and resolution for Ballot measure


                     July 12-August 6, 2010                      Filing dates for measures to be filed with
                                                                 Elections office - August 6, 2010 final filing date




                                                           1
              MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                              5d
                                                                                                                  BOARD AGENDA #____
              ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
 Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
-Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance


TO:                 Board of Supervisors                                                DATE:                                   March 1, 2010
FROM:               Executive Office                                                    MEETING DATE:                         March 16, 2010

DEPARTMENT RESOURCE/CONTACT:                    Steve Dunnicliff              PHONE: 4441                     Present             On Call
                                                                              PHONE:

Consent Agenda                Regular Agenda                Noticed Public Hearing                    Time Allocated for Item: 20 min

   AGENDA TITLE: Presentation, Discussion, and Approval of the Mendocino County Lodging
   Business Improvement District (BID) Annual Report; Adoption of Resolution Declaring the
   Intention of the Mendocino County Board of Supervisors to Levy and Collect an Assessment from
   Lodging Businesses in the BID (Within the Boundaries of the Unincorporated Portion of the
   County of Mendocino and the Incorporated Area of the City of Fort Bragg, the City of Point Arena,
   the City of Ukiah, and the City of Willits); Fixing the Date, Time, and Place of a Public Hearing to
   be Held in Front of the Board to Levy the Proposed Assessment for Fiscal Year 2010-2011
   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: The BID was established on May 16, 2006,
   through Ordinance 4170 which added Chapter 5.140 to the Mendocino County Code (MCC). A BID
   Advisory Board was appointed by the Board which oversees the creation of this Annual Report.
   SUMMARY OF REQUEST: On January 4, 2010, the BID Advisory Board approved this Annual Report
   for Fiscal Year 2010-2011; no changes are recommended to the established areas or to the assessment
   levy on gross rent (1%). MCC 5.140.220 states that pursuant to Business and Improvement Area Law
   of 1989, the Board may approve this Annual Report as submitted, or modify the report and approve as
   modified. Section 36534 of the California Streets and Highways Code (Parking and Business
   Improvement District Law) stipulates that upon approval of the Annual Report, the Board must then
   adopt a resolution of intention to levy the assessment for the next fiscal year, and fix a time and place
   for a public hearing by the Board to hear public comments. MCC 5.140.250 further requires that “the
   County and the Mendocino County Lodging Association (MCLA) enter into a contract… this contract
   shall provide for a fifty percent County match of the assessment collected and expended pursuant to
   this Chapter for the purpose of countywide promotion.” It is expected that this contract will come
   before the Board in May, 2010. Please find attached the FY 10-11 Annual Report and Budget.
   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT: N/A
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                    FISCAL IMPACT:
  Source of Funding                   Current F/Y Cost    Annual Recurring Cost                             Budgeted in Current F/Y
 BU 1810- County    $285,000 FY 10-11                                 Estimated at $300,000                 Yes                No
 matching funds     promotion contract
  SUPERVISORIAL DISTRICT: 1   2    3   4                             5      All         VOTE REQUIREMENT: Majority                      4/5ths
   RECOMMENDED ACTION/MOTION: Approve the Mendocino County Lodging Business
   Improvement District (BID) Annual Report; adopt Resolution declaring the intention of the
   Mendocino County Board of Supervisors to levy and collect an assessment from lodging businesses

BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
                                                                                                                                    Revised-01/09
         MENDOCINO COUNTY BOARD OF SUPERVISORS                                       BOARD AGENDA #____
         ONLINE AGENDA SUMMARY
             in the BID (within the boundaries of the unincorporated portion of the County of
  Mendocino and the incorporated area of the City of Fort Bragg, the City of Point Arena, the City of
  Ukiah, and the City of Willits); fixing the date, time, and place of a public hearing to be held in front
  of the Board to levy the proposed assessment for Fiscal Year 2010-2011.
 ALTERNATIVES: Do not approve the Annual Report and proposed Resolution; amend same
 CEO REVIEW (NAME): Steve Dunnicliff                                         PHONE: 463-4441
RECOMMENDATION: Agree              Disagree        No Opinion        Alternate      Staff Report Attached




BOARD ACTION                                        Date of Meeting
  Approved __________________________                 Referred to _________________________________
  Records Executed ___________________                Other ______________________________________
                                                                                                Revised-01/09
 Submitted to Mendocino County Board of Supervisors as approved by MCLA Board & BID Advisory Board 


                Mendocino County Lodging Business Improvement District
                        Annual Report for fiscal year 2010-2011
                          (July 1, 2010 through June 30, 2011)

Overview
This is the annual report for the Mendocino County Lodging Business Improvement District
(“District”), as required by Chapter 5.140 to Title 5 of the Mendocino County Code, for fiscal
year 2010-2011. It has been prepared by the Mendocino County Lodging Association
(“MCLA”) in conjunction with the Mendocino County Business Improvement District Advisory
Board (“Advisory Board”) for review and submission to the Mendocino County Board of
Supervisors.

Introduction and Background
With the approval of this report by the Mendocino County Board of Supervisors, we will begin
the fifth year of the Business Improvement District (“BID”). The County contracts annually
with MCLA to carry out the services, activities and programs authorized by this Chapter. There
has been considerable growth over the past four years and significant accomplishments. MCLA
has grown from an association focused solely on lodging to being an inter-organizational leader
in promoting Mendocino County from a trade organization to a research-based destination
marketing organization. This change has occurred with the hard work of MCLA’s Board of
Directors, contractors, the Mendocino County Promotional Alliance (“MCPA”), the newly
formed Visit Mendocino County, Inc. (“VMC”), the Mendocino Winegrape and Wine
Commission (“MWWC”) and other organizations with whom MCLA has closely partnered.

In the spring of 2006, the BID was formed with only twenty four percent (24%) opposition
within the local lodging industry. Immediately thereafter, MCLA sent out Requests for
Proposals to 12 firms throughout California to perform the marketing for the County. Team
Ozone was selected and marketing commenced following the signing of the contract in late
September, 2006. The firm was allocated seventy percent (70%) of the entire budget to design
and place advertising, perform public relations, and guide the Mendocino County tourism
promotional effort. At the time, MCLA as an organization was inexperienced as to the
marketing of a County. The MCLA Board also contracted for a part-time (20 hours per week)
staff person to oversee the marketing firm scope of work as well as to conduct other business of
the organization.

During the first few months of the BID, MCLA learned just how much was involved with
managing a budget of $550,000 to promote a County. Although the marketing firm was
responsible for the implementation of the marketing, it quickly became apparent that the time
and energy necessary to cultivate the partnerships MCLA was creating, following up with the
marketing firm on advertising and public relations activities, and keeping lodging members
informed required full-time attention. By the end of the first BID fiscal year ,and after several
stages of discussions and a slow increase in contracted hours spent, MCLA decided to contract
for a full-time Executive Director. MCLA was learning that advertising and public relations are
only one part of properly promoting a destination.

MCLA also learned in the first BID year how much the formation of the BID changed the
promotional landscape for Mendocino County. Prior to the BID, the role of promotion was the
sole responsibility of MCPA. As an independent organization, MCLA had to find its role in the
promotion of the County. With time, it was apparent MCLA would have significant
responsibility for bringing people into the County. It would also be responsible for taking care
of the people once they came to the County. This is true not only for individuals visiting in

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person, but also for prospective visitors going online to the GoMendo website, calling or writing
for information, etc. Once the promotional effort initiated an inquiry, MCPA would take over
responsibility for making sure individuals would indeed visit the County, answering their
questions and making recommendations as to points of interest.

The Joint Marketing Committee was established in January of 2007 to provide a forum for
MCLA, MCPA and the Mendocino Winegrape and Wine Commission to get together and work
on projects collaboratively. A nine member committee was formed with three members from
each organization serving on the committee. Initial projects of the committee included a new
trade show booth, redesign of the gomendo website, festival coordination, and the production of
a video for promotional purposes.

To help clarify the roles of the different committees and organizations, the organizational chart
at the time was as follows:

                                          Mendocino County, California
                                     Travel and Tourism Promotion Agencies
                                            (all agencies with any involvement)


                                                    County of Mendocino
                                                    Board of Supervisors


   Joint Marketing Committee
          9 member Board
                                  Mendocino County                Mendocino County                  Mendocino
                                 Lodging Association              Promotional Alliance        Winegrape & Wine Comm.
                                   19 member Board                    17 member Board               11 member Board

  Independent Community                                                    MCPA Staff
      Organizations                                                         Manager
                                                                                                    MWWC Staff
                                                                        Web Manager
  -Arts Council of M.C.                                                 Office Asst.-PT
  -Willits C of C
  -Anderson Valley C of C           Contractors
  -Redwood Coast C of C             Executive Director
                                     Public Relations                 Contractors
  -Mendocino Coast C of C              Advertising                         Website
  -Greater Ukiah C of C
  -North Coast Tourism Council
  -Partnerships
    -Coast Clinics
    -Nature Tourism Coalition
    -Film Office




                                                                                          Current as of: June 2007




The second year of the BID continued to provide major growth for the organization. MCLA
began to question the wisdom of allocating seventy percent (70%) of its budget to one
marketing firm. The MCLA Board decided to contract separately for advertising and public
relations. It wanted a more direct relationship with its public relations firm, HypeHouse. There
were also discussions about MCLA doing its own media buying to eliminate payment of a
commission to contractors when buying advertising.

Administrative costs continued to be an issue the MCLA Board discussed often to ensure they
did not increase over the ten percent (10%) discussed at the onset of the BID. The Board was
realizing however, that a ten percent (10%) administrative cost cap was not realistic to
effectively manage its growing financial resources and responsibilities.

Also during the BID’s second year, MCLA became a leader in the promotion of not only the
County of Mendocino, but also of the North Coast tourism region. MCLA found that the more
time and energy spent on partnerships within the region and the State of California, the more

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Mendocino County would benefit. An example of this is a two page article on Mendocino
County which appeared in the 2008 Official California Visitor’s Guide. A two page
advertisement would have cost over $60,000 if MCLA had purchased it on its own.

In the spring of 2007, the MCLA Board held a one-day retreat to review its structure,
relationships with other organizations around the County, and relationships with its contractors.
The imperative for MCLA to become the “center of gravity” for the promotion of Mendocino
County resulted from this retreat. MCLA and MCPA were each responsible for different aspects
of promoting the County without a structure for regular, day-to-day communications. The
MCPA Board Chair was playing a vital role in the day-to-day operation of the MCPA in the
absence of a CEO for the organization. The idea of having the MCLA Executive Director serve
as the interim Executive Director of MCPA made sense to both organizations, and in October,
2007 this was put into effect. This initial step to reduce duplication of effort and increase
marketing effectiveness has proven very successful.

Over the past almost four years, MCLA has evolved into a more experienced and
knowledgeable research-based destination marketing organization. Much has been
accomplished in promoting the County as the following examples show:
   1. Advertised in numerous publications leaving hundreds of millions of impressions and
       resulting in tens of thousands of direct inquiries;
   2. Received over $7 Million in advertising value through unpaid PR efforts;
   3. Promoted Mendocino County to over 15,000 direct consumers through attendance at
       Travel Shows;
   4. Became the center of promotion of the entire North Coast region through leadership and
       administration of the North Coast Tourism Council;
   5. Developed successful partnerships with the Arts Council of Mendocino County, Nature
       Tourism Coalition, and many other individual groups to enhance promotion of the
       County;
   6. Created a strong partnership with the MCPA & MWWC in the establishment of the Joint
       Marketing Committee. Projects completed include a redesign of www.gomendo.com,
       creation of a comprehensive sales program, formulation of a County-wide marketing
       study, hiring of a County-wide event coordinator, and creation of printed fulfillment
       pieces;
   7. Created strong partnerships with the California Travel and Tourism Commission and the
       California Travel Industry Association;
   8. Partnering in the completion of a comprehensive Countywide Marketing Research Study
       resulting in joining resources and eliminating duplication with the creation of VMC;

In early 2008, the Joint Marketing Committee (MCLA, MCPA, and MWWC) retained Randall
Travel Marketing of North Carolina to conduct a comprehensive travel research study for
Mendocino County. Research was conducted during a five-month period from June, 2008
through October, 2008. Awaiting the recommendations of the marketing study, MCLA
substantially limited any major advertising efforts in the Fall of 2008. However, it continued its
public relations and sales efforts in order to ensure quality exposure along the West Coast and
throughout the US.

The results and recommendations of the Countywide marketing study became available in
October, 2008. Randall Travel Marketing submitted a detailed Mendocino County Travel
Research Study (“Study”) outlining recommended strategic initiatives for the short term (two
years) and long term (five years). The Study includes tracking and return-on-investment
benchmarks to measure success.

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The comprehensive Study contains detailed recommendations on how to market Mendocino
County. A complete report and the Executive Summary are available from MCLA.

MCLA intensively discussed the marketing study and its recommendations. In their November, 2008
meeting, the Board voted to move forward immediately with two of the more important
recommendations:
(1) Becoming a research-based marketing organization, and
(2) Joining MCPA in the creation of Visit Mendocino County, Inc.

Becoming a research-based marketing organization takes much of the guessing out of how to
market Mendocino County. By using research, MCLA can determine exactly where to market,
what to market and how to market in order to be most effective. The 2009-2010 Marketing Plan
was created based on the research outlined in the research study. This is a major step forward for
MCLA as a destination marketing organization.

VISIT MENDOCINO COUNTY, INC.
The establishment of VMC enables MCLA and MCPA to work together more closely than ever
to create a structure where, essentially, one group is responsible for all aspects of marketing the
County. MCLA and MCPA began contracting with VMC for marketing and administration
services on July1, 2009. Combining staff and other resources of the two groups enables those
making day-to-day decisions to: become more efficient in their activities; decrease duplication
of effort; and create a comprehensive approach to achieve key programs and activities for
marketing the County.

The primary function of the VMC is to carry out the annual Marketing Plan as approved by The
MCLA Board. VMC and its staff will be responsible for making that plan a reality. The annual
marketing plan will include a budget specifying how the allocated funds are to be used. The
2009-2010 approved Marketing Plan can be considered a major success thus far. At this point
BID income for July - Sept is up by two point eight percent (2.8%) over the same period in 2008.
This is a clear indication of accurate research and the quality of the resultant marketing plan. As
a point of comparison, during the same period, there was a 18% decrease statewide in lodging
revenues.

VMC consists of ten individuals – five from the MCLA Board and five from the MCPA Board.
Members of MCLA’s Executive Committee serve on the committee as well as one other
appointed MCLA Board Member. MCPA has 2 members representing the wine industry, one
representing the art industry, one representing the Chambers, and one member-at-large to be
appointed by the MCPA Board. Thus, representation on the VMC Board provides a range of
individuals with diverse experience in the promotion of our County.

According to Randall Travel Marketing, ninety-nine percent (99%) of destinations market
themselves with one organization. It is their strong recommendation for us to also market with,
essentially, one organization – Visit Mendocino County, Inc.




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The structure as recommended in the Study is as follows:
                                                   Recommended Staffing Chart
                                                   Mendocino County, California
                                              Travel and Tourism Promotion Agencies
                                                    (all agencies with any involvement)
                                                                                                      Cities Within Mendo County
                                                                                                      City of Fort Bragg
                                                                                                      City of Point Arena
                                                           County of Mendocino                        City of Willits
                                                           Board of Supervisors                       City of Ukiah

  Independent Community
      Organizations
                                        Mendocino County                   Mendocino County                     Mendocino
  -Arts Council of M.C.
                                       Lodging Association                 Promotional Alliance           Winegrape & Wine Comm.
  -Willits C of C
                                          19 member Board                     17 member Board                    11 member Board
  -Anderson Valley C of C
  -Redwood Coast C of C
  -Mendocino Coast C of C                                                                                        MWWC Staff
                                                             Visit Mendocino
  -Greater Ukiah C of C
  -North Coast Tourism Council                            Management Committee
                                                              10 member Board
  -Partnerships
    -Coast Clinics
    -Various Festival Orgs.
    -Film Office                                                 President


                                        Director of Communications           Director of Tourism Development

                                                                                 Director of Media
                                    Customer & IT Services
                                                                           Public Relations Coordinator



                                   Contractors:              Part-Time Office Support
                                   Website Design
                                 Ad & collateral design
                                   Public Relations
                                  Event Coordination
                                                                                                Current as of: January 2010



Improvements and Activities Proposed for Fiscal Year 2010-2011
The specific services, activities and programs to be provided for the 2010-2011 fiscal year by
the District, as defined by Section 5.140.050 of the Mendocino County Code, are to generally
promote tourism in the District, to benefit all lodging. Those services, activities and programs
are as follows:
    A. The general promotion of all lodging establishments operating within the District;
    B. The marketing of products and events that have a connection with the lodging industry
        operating in the District;
    C. The marketing of the District to the media and travel industry in order to benefit local
        tourism and the lodging establishments in the District;
    D. Any activities permitted under the Parking and Business Improvement Law of 1989,
        being Section 36500 to 36551 of the California Streets and Highways Code, that are
        included as costs as specified in this annual report and adopted by the Mendocino
        County Board of Supervisors, including:

       1. Marketing, advertising and promotion of Mendocino County as a premier
          destination, focusing on activities and destinations that encourage overnight visitors.



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       2. Public outreach and community relations to connect District funded services,
          activities and programs with lodging operators in the District.
       3. Cooperative and financial partnerships with other agencies interested in or
          performing promotional and marketing services, activities and programs in the
          District to enhance overall promotion of Mendocino County.
       4. Administration and project management of District activities and efforts including
          the research and development of statistical reports for quantitative analysis of district
          marketing strategies.
       5. Establishment of a reserve and/or contingency fund to ensure financial viability and
          flexibility to support services, programs, and activities that benefit the lodging
          operators in the District.
       6. Develop, support and provide fulfillment programs and related activities with the
          cooperation of MWWC, MCPA and/or MCLA, primarily funded by the County of
          Mendocino’s matching funds.
       7. Continue to improve communication of MCLA activities to its members via web,
          written newsletter, annual membership meeting, etc.

Once the 2010-2011 marketing plan is approved, the MCLA Board will continue to monitor and
safeguard the use of its funds throughout the year. In the contract with VMC, there are
stipulations protecting MCLA’s funding, should VMC not perform the marketing plan as
outlined or become dysfunctional for any reason.

Estimated Cost of Services/Proposed Budget
The County of Mendocino collected $616,785 (Six Hundred and Sixteen Thousand Seven
Hundred and Eighty Five Dollars) in the fiscal year July 2008 – June 2009 to provide for the
services, activities and programs of the District. The County of Mendocino has collected
$261,899 (Two Hundred Sixty One Thousand Eight Hundred and Ninety Nine Dollars) in the
first four months of fiscal year 2009-2010. Pursuant to the Mendocino County Code, the
County of Mendocino has entered into an agreement with MCLA to provide the services,
activities and improvements for the District. The Balance Sheet and Profit and Loss Budget vs.
Actual reports are provided on a quarterly basis to the County. The Mendocino County Lodging
Association has an adopted budget of $606,000 (Six Hundred Six Thousand Dollars) for District
services, activities and programs for fiscal year 2009-2010.

The BID Advisory Board recommended in 2007 that a reserve (contingency) account be
maintained for possible unexpected expenses that are consistent with applicable laws and the
annual contract by and between the County of Mendocino and the Mendocino County Lodging
Association. The $100,000 (One Hundred Thousand Dollars) targeted fund balance for the
reserve account has been reached and is secured in an interest-bearing account. The proposed
budget for the fiscal year 2010-2011 is conservative in the opinion of MCLA and the BID
Advisory Board. In the event of a BID revenue shortfall, MCLA will consider the use of
contingency funds as appropriate.

The 2010-2011 fiscal year budgeted cost of services, activities, and programs for the District is
$570,000 (Five Hundred Seventy Thousand Dollars) This estimated budget is lower than the
2009-2010 fiscal year budget taking into account the current economic climate. Pursuant to
Section 5.140.240 the County of Mendocino is entitled to charge an amount equal to its actual
costs of collection of assessments and administration, not to exceed one percent (1%) of the
assessments collected; this amount is estimated to be $5,000 (Five Thousand Dollars).
Therefore gross District income requirements for the 2009-2010 fiscal year is estimated to be
$565,000 (Five Hundred Sixty-five Thousand Dollars):

                                                                                              6 of 8
 Submitted to Mendocino County Board of Supervisors as approved by MCLA Board & BID Advisory Board 




The proposed budget from net District assessment income for the 2010-2011 fiscal year is:
       Marketing                    =       $470,000     =       83.2%
       Partnership                  =       $45,000      =       8%
       Administration/Staffing      =       $50,000      =       8.8%
                                    Total $565,000

District Boundary and Classification of Businesses
The District boundary for the assessment shall remain unchanged for fiscal year 2010-2011 and
the classification of businesses remains unchanged and shall include all “Hotel” or ”Lodging”
establishments, as defined by Section 5.140.030 of the Mendocino County Code, in the County
of Mendocino, City of Ukiah, City of Willits, City of Fort Bragg and the City of Point Arena,
California.

Method and Basis for Levying the Assessment
The method, basis, rate and collection process of the assessments will remain the same for fiscal
year 2010-2011, pursuant to Chapter 5.140 to Title 5 of the Mendocino County Code. Pursuant
to Section 5.140.060 each lodging establishment which collects rent and benefits from tourist
visits and operates in the District will be assessed a share of the costs of the services, activities
and programs according to the rent revenues and the benefit to be received, and the assessment
is hereby levied as set forth as a one percent (1%) levy on gross rent. The assessment is
calculated on a daily basis from gross rent revenues collected by each lodging establishment, is
levied on the operators of the lodging establishment on a daily basis, and is due to be collected
on a quarterly basis.

Contributions from Other Sources
The County of Mendocino is required to provide matching funds at least equal to fifty percent
(50%) of the total assessment collected by the District. Those matching funds can only be
directed to the MCLA and/or the MCPA, pursuant to Section 5.140.250 of the Mendocino
County Code.

Before any matching funds can be allocated to the MCLA and/or MCPA, the County and the
MCLA must enter into a contract. This contract controls the expenditure of District funds as
well as determines the fate of the matching funds. The District funds must be used for the
services, activities, and programs to benefit the District (lodging establishments) and the
matching funds must be used for countywide promotion.

Based upon the estimated costs in this Annual Report, the District is estimated to collect
$570,000 (Five Hundred Seventy Thousand Dollars), in assessments, which will require the
County of Mendocino to budget for matching funds in an amount of at least $285,000 (Two
Hundred Eighty Five Thousand Dollars). The matching funds shall be combined with the BID
Assessment in order to implement the approved 2010-2011 marketing plan.

The collaboration between MCLA and MCPA through the development of VMC has thus far
proven to be an effective use of funds, resulting in marketing strategies that are more targeted
and efficient. Duplication of effort within the overall Countywide marketing efforts has been
greatly reduced. This collaboration allows for one organization with one staff structure to be
responsible for implementing a comprehensive marketing plan as approved by both MCLA and
MCPA. It has resulted in more organizations, businesses, and individuals working together to
promote the County than ever before!


                                                                                               7 of 8
 Submitted to Mendocino County Board of Supervisors as approved by MCLA Board & BID Advisory Board 


The annual contract by and between the County of Mendocino and the Mendocino County
Lodging Association shall provide for a reasonable timeline and payment schedule to transfer
District revenues to the MCLA. This should include a major payment within 30 days following
the collection of the assessment and subsequent payments on a monthly basis as the County
collects and deposits delinquent payments.

Pursuant to Section 5.140.240 the County of Mendocino shall be entitled to charge an amount
equal to its actual costs of collection and administration, not to exceed one percent (1%) of the
assessments collected. The administration fee limit shall not apply to enforcement costs
pursuant to Section 5.140.260 of the Mendocino County Code.

The Advisory Board encourages the Board of Supervisors to instruct and support County staff in
exhibiting less tolerance for the nonpayment of BID assessments in the future.




                                                                                              8 of 8
                      Mendocino County Lodging Association 
                         Business Improvement District 
                                                      

                                       July 2010 – June 2011 
                                              Budget 
                                                   
                                             Receipts 
Estimated gross income from assessments                                  $570,000 

Less: Estimated BID Administration Fees Paid to County 1% max       $5,000 

Net available income from assessments                                    $565,000 
                                              
                                Expenses by Category Totals 
                                                              
                        Description             Amount      % Total Expense 
                 Marketing                      $470,000.00       83.2% 
                  
                 Partnership                     $45,000.00             8% 
                  
                 Administration                  $50,000.00            8.8% 
                  
                                                                            
                                       Totals   $565,000.00             100% 
                                                             
                                                             
                                                             
                                         8.0%
                            8.8%


                                                                                Marketing

                                                                                Administration

                                                                                Partnership




                                                                83.2%
                                                                                                  
                                                      
                              July 2010 – June 2011 Expenses 
                                      By Categories 
                                                  
PARTNERSHIPS 
Project Management                                              10,000 
Collaborative Projects                                          25,000* 
Partnership Related Travel (CTTC, CalTIA, NCTC)                 10,000 
                            
                           Total PARTNERSHIPS                                  45,000 
 
MARKETING  
Advertising (including graphic design)                        150,000 
PR Contracts & Activities (includes travel, hosting media)    140,000 
Fulfillment and other marketing activities                      39,000 
Website maintenance and redesign                                10,000 
Sales effort (travel shows, etc.)                               30,000 
Marketing/PR Management                                         95,000 
MCLA Quarterly Newsletters (printing, copying, shipping)          4,000 
MCLA Annual Meeting                                               2,000 
 
                             TOTAL MARKETING                                     470,000 
 
MCLA ADMINISTRATION 
Insurance – Board of Directors                                    2,000* 
Meeting Expenses                                                     500 
Administrative Related Travel (mileage, meals, etc.)              5,000 
Accounting Fees                                                   1,500 
Legal Fees                                                        1,000* 
Audit                                                             4,000* 
General Administration (staffing)                                25,000 
Office Space, as necessary                                        5,000 
Postage, shipping, printing, copying                              1,500 
Office Supplies                                                   2,500 
Telephone & Telecommunications                                    2,000 
                             
Total MCLA ADMINISTRATION                                                      50,000 
 
                           TOTAL BUDGET                                          565,000 
 
NOTES: 
  • All but the starred (*) items will be included and funded as part of the contract with VMC for 
     implementation of MCLA Board approved 2010‐2011 marketing plan.  Individual category 
     amounts will change dependent on final approved Marketing Plan.  No more than 10% of BID 
     funds will be used for administration purposes. 
                                  RESOLUTION NO. 10-

RESOLUTION OF THE MENDOCINO COUNTY BOARD OF SUPERVISORS DECLARING
ITS INTENTION TO LEVY AND COLLECT AN ANNUAL ASSESSMENT FROM
BUSINESSES IN THE MENDOCINO COUNTY LODGING BUSINESS IMPROVEMENT
DISTRICT WITHIN THE BOUNDARIES OF THE UNINCORPORATED PORTION OF THE
COUNTY OF MENDOCINO AND THE INCORPORATED AREA OF THE CITY OF FORT
BRAGG, THE CITY OF POINT ARENA, THE CITY OF UKIAH, AND THE CITY OF WILLITS
FROM SPECIFIED HOTEL BUSINESSES AND FIXING THE DATE, TIME AND PLACE OF A
PUBLIC HEARING TO BE HELD BY THE BOARD OF SUPERVISORS OF THE COUNTY OF
MENDOCINO TO LEVY THE PROPOSED ASSESSMENT FOR FISCAL YEAR 2010-2011.

        WHEREAS, the Board of Supervisors of the County of Mendocino (the “Board of
Supervisors”) adopted Ordinance No. 4170 adding Chapter 5.140 to Title 5 of the Mendocino
County Lodging Business Improvement District (the “District Ordinance”) pursuant to the
“Parking and Business Improvement Area Law of 1989” being Section 36500 to 36551 of the
California Streets and Highways Code; and

       WHEREAS, the Board of Supervisors appointed an Advisory Board for the District; and

       WHEREAS, the Advisory Board approved and submitted an Annual Report to the Board
of Supervisors pursuant to the District Ordinance for Fiscal Year 2010-2011; and

       WHEREAS, the Board of Supervisors approved the Annual Report on March 16, 2010,
as approved and submitted by the Advisory Board.

       NOW, THEREFORE, BE IT RESOLVED the Mendocino County Board Of Supervisors:

SECTION 1 – AUTHORITY AND INTENTION TO LEVY AND COLLECT

The County of Mendocino hereby declares its authority and intention to levy and collect an
annual assessment for Fiscal Year 2010-2011 pursuant to the Annual Report and Ordinance
No. 4170 adding Chapter 5.140 to Title 5 of the Mendocino County Lodging Business
Improvement District (the “District Ordinance”) pursuant to the “Parking and Business
Improvement Area Law of 1989” being Section 36500 to 36551 of the California Streets and
Highways Code.

SECTION 2 – NAME AND LOCATION

The name of business improvement area is the “Mendocino County Lodging Business
Improvement District” (the “District”) and the location of the District includes all that area within
the unincorporated area of the County of Mendocino, and the incorporated areas of the City of
Fort Bragg, City of Point Arena, City of Ukiah, and the City of Willits, California.

SECTION 3 – CLASSIFICATION OF BUSINESSES

The classification of businesses remains unchanged and shall include all “Hotel” or ”Lodging”
establishments, as defined by Section 5.140.030 of the Mendocino County Code.

SECTION 4 – GENERAL DESCRIPTIONS OF AUTHORIZED USES

As authorized by the Ordinance and described by the Annual Report, the services, activities and



                                           Page 1 of 3
programs to be provided for the 2010-2011 Fiscal Year by the District, as defined by Section
5.140.050 of the Mendocino County Code, are generally as follows:

   A. The general promotion of all lodging operating within the District;

   B. The marketing of products and events that have a connection with the lodging industry
      operating in the District;

   C. The marketing of the District to the media and travel industry in order to benefit local
      tourism and the lodging establishments in the District; and

   D. Any activities permitted under the Parking and Business Improvement Law of 1989,
      being Section 36500 to 36551 of the California Streets and Highways Code that are
      included as costs as specified in this annual report and adopted by the Mendocino
      County Board of Supervisors.

SECTION 5 – ANNUAL REPORT

The Annual Report is available for review in the Office of the Clerk of the Board of Supervisors,
501 Low Gap Road, Room 1090, Ukiah, CA, 95482. The Annual Report contains a description
of the improvement and activities to be provided for Fiscal Year 2010-2011, the boundaries of
the District, the proposed assessment to be levied upon the businesses within the District area,
and other information.

SECTION 6 – DATE, TIME, AND PLACE OF PUBLIC HEARING

Public Hearing: Notice is hereby given that the Board of Supervisors of Mendocino County will
hold a public hearing on April 6, 2010. The public hearing will occur at a regular meeting of the
Board of Supervisors to commence at or about 9:30 A.M. or as soon thereafter as the matter
may be heard, in the Board of Supervisors Chambers at 501 Low Gap Road, Room 1070,
Ukiah, California. The public hearing is to adopt a resolution confirming the Mendocino County
Lodging Business Improvement District Annual Report as submitted, or adoption of a resolution
continuing the program and assessments as levied in the current year being Fiscal Year 2009-
2010 without change.

As an alternative the Board of Supervisors may modify the report and adopt a resolution
confirming the report as modified after providing notice of the proposed change(s) as specified
in Parking and Business Improvement Area Law of 1989.

At the public hearing, the Board of Supervisors shall hear and consider all protests against the
establishment of the District area, the extent of the area, or the furnishing of specified types of
improvements or activities within the area directed at increasing tourism. Protests may be made
orally or in writing by any interested person and must be filed with the County Clerk of the Board
of Supervisors at 501 Low Gap Road, Room 1070, Ukiah, California at or before the time fixed
for public hearing. Protests to the regularity or sufficiency of the proceedings shall be in writing
and shall clearly set forth the irregularity or defect to which the objection is made. Written
protests may be withdrawn at any time before the conclusion of the public hearing. Each written
protest shall be sufficient to identify the business and, if the person submitting the written protest
is not shown on the official records of the County as owner of the business, the protest shall
contain or be accompanied by written evidence that the person submitting the written protest is
the owner of the business. Written protests that do not comply with this provision shall not be
counted in determining a majority protest.



                                            Page 2 of 3
If written protests are received from the owners of businesses in the unincorporated District area
which will pay 50% or more of the assessments proposed to be levied and protests are not
withdrawn so as to reduce the protests to less than 50%, no further proceedings to create the
specified business improvement area or to levy the proposed assessment, shall be taken for a
period of one year from the date of the finding of a majority protests by the Board of
Supervisors.

In considering written protests submitted by owners of lodging businesses in the incorporated
cities (City of Fort Bragg, City of Point Arena, City of Ukiah, or the City of Willits) to the formation
of the District, the Board shall separately determine the number of written protests submitted by
lodging business owners within the boundaries of each city. If written protests are received from
lodging businesses operators which will pay more than fifty percent (50%) of the assessments
proposed to be levied within the boundaries of the city where the business conducts
businesses, then the Board of Supervisors shall declare lodging businesses in the incorporated
city excluded from the District and ineligible to benefit from the activities of the District.

Within one year from receipt of a signed petition protesting the assessment and requesting the
removal from the District boundaries by owners of lodging businesses in an incorporated city
who will pay more than fifty percent (50%) of the assessments proposed to be levied in that
incorporated city boundary, the Board shall remove the incorporated city and all lodging
businesses contained therein from the District pursuant to such procedures prescribed by law,
including Streets & Highways Code Section 36550.

       NOW THEREFORE, BE IT FURTHER RESOLVED, that the foregoing Resolution was
introduced by Supervisor         , seconded by Supervisor , and carried this 16th day of
March 2010 by the following roll call vote:

       AYES:
       NOES:
       ABSENT:

     WHEREUPON, the Chair declared the Resolution passed and adopted and SO
ORDERED.


                                                     _________________________________
ATTEST:        KRISTI FURMAN                         CARRE BROWN, Chair
               Clerk of the Board                    Mendocino County Board of Supervisors

                                                     I hereby certify that according to the
______________________________                       provisions of Government Code Section
            Deputy                                   25103, delivery of this document has
                                                     been made.

APPROVED AS TO FORM:                                 BY:     KRISTI FURMAN
JEANINE B. NADEL, County Counsel                             Clerk of the Board


______________________________                       _________________________________
                                                           Deputy




                                             Page 3 of 3
              MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                              6a
                                                                                                                  BOARD AGENDA #____
              ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
 Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
-Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance

TO:                 Board of Supervisors                                                DATE:                             February 11, 2010
FROM:               HHSA- Adult and Older Adult System of Care MEETING DATE:                                                  March 16, 2010

DEPARTMENT RESOURCE/CONTACT:                    Susana Wilson                 PHONE: 472-2336                 Present             On Call
Branch Director Name:                           Susan Era                     PHONE: 463-7902                 Present             On Call

Consent Agenda                Regular Agenda                Noticed Public Hearing                    Time Allocated for Item: 10 min.

   AGENDA TITLE: Informational only Presentation on 2010 Census Outreach in Mendocino County –
   Health & Human Services Agency (HHSA) Adult and Older Adult System of Care (AOASOC)
   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: None
   SUMMARY OF REQUEST: Mendocino County HHSA staff will report to the Board of Supervisor’s on
   its organization of outreach for the 2010 Census. Susan Era and Patricia Guntly will be presenting.
   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT:
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                    FISCAL IMPACT:
  Source of Funding                   Current F/Y Cost    Annual Recurring Cost                             Budgeted in Current F/Y
 n/a                n/a                                               n/a                                   Yes                No
  SUPERVISORIAL DISTRICT: 1                     2      3      4      5      All        VOTE REQUIREMENT: Majority                      4/5ths
   RECOMMENDED ACTION/MOTION: Accept the informational only presentation on the 2010 Census
   Outreach in Mendocino County – HHSA AOASOC
   ALTERNATIVES: Defer presentation to another time or return to staff for other options.
   CEO REVIEW (NAME): Jennifer Wyatt                                                   PHONE: 463-4441
RECOMMENDATION: Agree                             Disagree            No Opinion               Alternate           Staff Report Attached




BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
                                                                                                                                 Revised-10-21-09
                                                                                             6b



                                                 o


                            Department of Transportation (MCDoT)
                              Director’s Report – March 16, 2010

•       Update Road Detour – North State Street at Haul Road Over Crossing: Granite
Construction of Ukiah successfully implemented their 10-hour closure of North State Street, at
the Over Crossing of the old Masonite Logging Haul Road, on March 11 & 12, 2010 (a Thursday
night/Friday morning). Work now continues with minimal one-way traffic control through the
project during any dry periods.

•       Update on Legislation Effecting Local Road Funding: A draft bill (AB 6X8) was
passed out of committee and is expected to proceed through the legislature. This bill is
consistent with the report in the March 2nd Director's Report, except The Highway Users Tax
Account (HUTA) will go from 18¢ per gallon to +/- 35.3¢ instead of +/- 30.9¢ (committee took
the tax higher). The letter the BOS sent February 11, 2010 was in protest of the Governor's
proposal to take Prop. 42 sales tax on gas and replace it with ONLY a 5¢ per gallon increase to
23¢ and cut the amount given to counties. This proposal is for +/- 35.3¢ per gallon and is
reported by CSAC to "hold the counties harmless" as opposed to the earlier proposal.

Of course, the major draw back with any of these gas tax swaps is the loss of Prop. 42/1A
protections of borrowing and interest payment. While at present the HUTA payment deferral is
proposed to be the same as last year 6 to 9 months, and the Prop. 1B Bond payment should ease
cash flow. However, under present HUTA law the state may defer up to three years without
interest.

There is no additional details beyond what was reported in the previous March 2, 2010 MCDoT
Director’s Report – we do not have the final bill to review yet.

•        Update on Federal Economic Stimulus - Jobs for Main Street Act of 2010: There will
likely be a new stimulus funding included in the Main Street Act (the transportation portion of
that bill). While the Main Street Act is not signed yet, we still need to prepare for this new
stimulus funding as it currently has such short timelines in the draft Act. The assumption is that
it will be signed in March 2010, in which case we should have our apportionments in March or
April 2010. Currently the deadline is for 50% of the funds to be AWARDED within 90 days of
the apportionments.

AB 3X 20 was passed in 2009 to implement ARRA at the state level, which provided 62.5% of
the transportation funds to regions through the RSTP formula and 37.5% to Caltrans (that was
primarily used for SHOPP and Prop 1B projects).

As outlined below, this proposal suggests allocating 50% of the funds to regions with a portion
through the RSTP and STIP formulas and 50% to Caltrans.
DOT Director’s Report (cont.) Page 2 of 2


The 90-day requirement to ensure 50% of the funds are encumbered under contract remains in
the bill.

Final Congressional action on Stimulus II has not yet occurred, but given the short timeline for
encumbrance of funds, state-implementing legislation would have to move very quickly.

Proposal to distribute the transportation funds:

50% of California’s share distributed to the regions.
          -$1,284,543,100 total
          -$770,725,860 (30% of total – RSTP formula distribution)
          -$456,012,801 (RIP - STIP formula share distribution)
          -$57,804,439 TE (STIP formula distribution)

50% of California’s share distributed to the state.
          -$1,284,543,100 total
          -$1,113,270,686 (SHOPP/Interregional – outside the STIP)
          -$152,004,267 (IIP – STIP formula share distribution)
          -$19,268,147 TE (STIP formula share distribution)

Legislation is in process to do the following:

    1. Appropriate the federal funds.
    2. Add language to allow the Department of Transportation to immediately encumber funds
       appropriated by the federal act, for the sole purpose of awarding contracts, prior to
       completion of the scheduling normally required before encumbrance (DOF itemization
       and schedule of apportionments).
    3. Allow for a 10-day notice of STIP (stimulus) amendments, without necessarily listing
       specific projects. With only 90 days to have 50% of the funds under contract, normal 30-
       day STIP notice could impact the state’s and regions’ ability to meet that deadline.
    4. Responsibility for reporting rests with the agency receiving the stimulus funds.

Caltrans Implementation Strategies (no legislative change required):

    1. Stimulus funds will not be eligible to be exchanged for non-federal State Highway
       Account funds.
    2. Allocations to meet the 90-day deadline will be made largely on a first-come, first-served
       basis, with priority given to economically distressed areas.
    3. The STIP and RSTP funding distributions will allow for equitable distribution of funds to
       the regions in the State.

Phil Dow, Executive Director of the Mendocino Council of Governments (MCOG - Mendocino
County’s RTPA), has advised a Technical Advisory Committee (TAC) to recommend to the
MCOG Board for MCDoT’s $3.008 million share for the clip seals of portions of “Federal Aid
on system.” Mendocino County expects to seal some 30 miles of road this summer with the new
stimulus funds as reported in the March 2nd Director's Report. This should not be confused with
the “off system local roads,” where we hope to use California Prop. 1B money over the next
three years to accomplish seals on 30 to 40 miles of roads as we work on our 118-mile list.
               MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                             6c
                                                                                                                  BOARD AGENDA #____
 UMMARY

 -Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
 -Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
 -Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
  Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
 -Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
 -Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
 -Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance

 TO:                 Board of Supervisors                                                DATE:                                   March 1, 2010
 FROM:               Department of Transportation                                        MEETING DATE:                         March 16, 2010

 DEPARTMENT RESOURCE/CONTACT:                    Howard N. Dashiell              PHONE: 463-4363                 Present             On Call

 Consent Agenda                Regular Agenda                      Time Allocated for Item:
                                                             Noticed Public Hearing
                                                                   20 Minutes
    AGENDA TITLE: Adoption of Resolution Authorizing the Director of Transportation (County Road
                  Commissioner) to appropriate the FY-2009/10 Proposition 1B Distribution
                  (County-wide)
    PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: On September 15, 2009, the Board adopted its
    final budget for Fiscal Year 2009-10 (FY-2008/09), which includes up to the remaining 45%
    distribution towards the Proposition 1B project list. By Minute Order (December 9, 2009), the Board
    directed distribution of 6.3% FY 08/09 Proposition 1B funds. Pursuant to the FY 07/08 final budget
    adopted September 15, 2007 and direction given in MCDoT Director’s Reports of February 5, 2008 &
    June 10, 2008, Board agreed to distribution of the 40% FY 07/08 Proposition 1B funds. Pursuant to the
    July 22, 2008 Director’s Report, Board agreed to distribution of an additional 8.7%, FY 07/08
    Proposition 1B funds authorized by AB 1252.
    SUMMARY OF REQUEST: The Dept. of Finance (DOF) staff within the California Office of State Audits
    and Evaluations (OSAE) manages distribution of Prop. 1B funds. The DOF template needed to obtain
    FY-2009/10 funding was made available to local agencies on February 18. 2010. Per the requirements
    of Prop. 1B, a list of our projects was included in the FY-2009/10 County Budget, Transportation Grant
    Narrative pages C6-C8. Because the timing of Local Streets and Roads (LSR) funding to be awarded in
    FY-2009/10 was unknown at the time of budget preparation, MCDoT listed projects and funding
    levels beyond the entire County LSR share of $6.5 million. This provides the Board discretion in
    selecting projects, which can be done by June 30, 2013. We now know that the last 45% ($2,887,975.40,
    less DOF processing fee) is available to claim for work on County roads. MCDOT is seeking direction
    on which project(s)/maintenance activities are preferred by the Board at this juncture.
    SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT: N/A
    ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                     FISCAL IMPACT:
   Source of Funding                   Current F/Y Cost    Annual Recurring Cost                  Budgeted in Current
                                                                                                         F/Y
   Proposition 1B     $ 404,316.56 Payment                             (Must use in three years) Yes         No
    SUPERVISORIAL DISTRICT: 1    2   3   4                             5  All       VOTE REQUIREMENT: Majority   4/5ths
    RECOMMENDED ACTION/MOTION: By Resolution, authorize the Director of Transportation to
    process the necessary request for funds from the State Proposition 1B Local Streets and Roads (LSR).
    ALTERNATIVES: N/A
    CEO REVIEW (NAME): __________________________________________                                                           PHONE: 463-4441
 RECOMMENDATION: Agree                             Disagree            No Opinion               Alternate           Staff Report Attached

 BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
 RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
W:\Agenda\2010\03-16-10 Agenda\03-16-10 6c-DOT-Director Prop 1B Distribution - AS.doc                                                Revised-01/09
        Howard. N. Dashiell
  DIRECTOR OF TRANSPORTATION                                                            FUNCTIONS
             Ex Officio                                                        Administration & Business Services
         Road Commissioner                                                                   Airports
          County Engineer                                                               County Surveyor
                                                                                           Engineering
                                                                                      Land Improvement
                                                                                      Roads and Bridges
                                 COUNTY OF MENDOCINO                                       Solid Waste
                             DEPARTMENT OF TRANSPORTATION
                                   340 LAKE MENDOCINO DRIVE
                                  UKIAH, CALIFORNIA 95482-9432
                              VOICE (707) 463-4363 FAX (707) 463-5474

                                          March 16, 2010

Mendocino County Board of Supervisors
501 Low Gap Road, Room 1090
Ukiah, CA 95482

RE: ADOPTION OF RESOLUTION AUTHORIZING THE DIRECTOR OF
    TRANSPORTATION (COUNTY ROAD COMMISSIONER) TO APPROPRIATE THE
    FY 2009/10 PROPOSITION 1B DISTRIBUTION

Honorable Board Members:

We have come to the last 45% payment distributions for the much hoped Proposition 1B, part of
Governor Schwarzenegger’s Strategic Growth Plan (SGP) for Improvement, Congestion Relief,
and Traffic Safety Account of 2006. This was to be a ten-year investment in California and
some of California’s most critical transportation needs.

In 2006, we were excited to have “additional” money to start to catch up on our deferred
maintenance. Now in 2010, as we face the third year of 6 and 9 month gas tax deferrals, we
greet the final Prop. 1B payment with mixed emotions. The good news is that over the years
during these deferrals, MCDOT has held Prop 1B funds prior to proceeding with projects. As a
result, the County Treasury has not been burdened with State deferrals. However, the much
hoped for “additional” money we intended to use to begin catching up deferred maintenance has
been overtaken by events. We are now using Prop. 1B for both: some progress and somewhat to
keep up with maintenance.

The Mendocino County Department of Transportation (MCDoT) is once again seeking the
direction (confirmation) of the Board of Supervisors (BOS) in prioritizing the County’s
transportation needs with finite resources. The usual procedure is “worst first” or “safety over
comfort” – select the most serious deficiency and patch it back together. This is in the hopes of
having one day when the department can reconstruct or more permanently repair a facility.

MCDoT has been stretching our limited funds over the 1019 mile road system, patching it
together and looking for innovative ways to solve major maintenance fund drains and obtaining
precious additional grant fund opportunities. This allows us to make progress and actually bring
segments of county roads back to what all county roads should be – in good condition. Prop. 1B
funds have allowed us to start to move in that direction.
Board of Supervisors (cont.)                 Page 2
3/11/2010
In addition, the State of California Department of Transportation (Caltrans) is feeling the budget
pinch and that they don’t have the funds to maintain the State Highway System and make the
capacity enhancements necessary to accommodate a growing population. This is why Caltrans is
requiring up to $984,000 from the County for Simpson Lane. Fortunately, before we knew there
would be Prop. 1B dollars in 2010, we put together other funding for Simpson Lane
(construction now delayed to 2011) and the Prop. 1B deposit can provide a cash flow cushion as
we wait for STIP payments.

With regard to the other upgrades of intersections on State Highways projects (N. State, Perkins,
and Gobbi), for proposed Prop. 1B-funding Caltrans has been unwilling to take the lead as they
did for Simpson Lane. The County and City would be faced with spending these FY 2009/10
funds (by June 30, 2013) on consultant designs. Caltrans would eventually participate
financially, but projects of this magnitude need State lead and financial planning for completion
from a considerable source, such as Federal TEA or State STIP. Therefore, MCDoT is not
inclined to recommend use of onetime Prop. 1B dollars to start the Prelim Design/Environmental
(PE) phase of a project without a surer plan to complete. Use of Prop. 1B to match a Caltrans
SHOPP effort might have made sense when the budget was proposed, but that option does not
exist at the present time.

Furthermore, according to our Regional Transportation Agency (RTPA) – The Mendocino
County Council of Governments (MCOG) Executive Director Phil Dow, the County share of the
STIP is dry until 2012-14 – with no new projects likely. So how do we solve inter jurisdictional
(state, city, county) transportation needs at N. State, Perkins, and Gobbi? The citizens we serve
don’t want to see the City blame the County and the County blame the State. They want to see us
solve the problems, but the fact is we are going to have to wait and hope for a dependable
funding source – a better economy.

The Proposition 1B Local Streets and Roads Account (LSR) provides bond monies for much
needed improvements to the county roadway system. Mendocino County had drawn down all of
its 55% - $3,586,446.38 share of the first FY 2007/08 and FY 2008/09 LSR appropriations.

Delivery projections for Proposition 1B bond money in FY 2009-10 have been all over the map.
Now we find that the State is offering that counties and cities apply for the last remaining 45%
LSR payment, some $2,887,975.40. This year’s County budget still shows that 45%, plus the
above-mentioned highway intersections, because that was one option when the budget was built
in the spring, but for the reasons stated above I am recommending we spend the money as
follows:

1. Commit distribution to providing local matching (6.25%) to the completion of the 2006
   STORM DAMAGE PROGRAM. Analysis: The Engineering Division is working hard,
   having designed and built $13 million in storm damage construction over the last three
   years, for $125,000 of Prop. 1B (which leveraged $2 million in disaster dollars). The
   interjection of federal aid dollars for disaster repairs could bring much needed economic
   stimulus to Mendocino County. We anticipate that another $187,200 from this last Prop. 1B
   cycle will leverage as much as $3 million for construction next year and help finish the 2006
   program.
Board of Supervisors (cont.)                 Page 3
3/11/2010
2. Commit distribution to the continued aggressive MAINTENANCE PROJECTS program
   started in 2008 with chip seal program designed for a minimum 15-year extended service life.
   Analysis: The Contract Administration Division staff worked very hard to derive the greatest
   benefit possible from the additional 1.4 million in Prop. 1B money applied to preventative
   maintenance efforts in 2008. The road crews are anxious to really repair our roads and not
   just bandage problems (and it has been a great morale booster to see progress in 2008).
   MCDoT proposes that we expend $1.42 million from this last Prop. 1B cycle.

3. Commit distribution to the continued aggressive MAINTENANCE PROJECTS program
   started in 2008, with small but critical point overlays and surfacing various high maintenance
   cost road segments (paved or dirt) - improvements designed to have a minimum 21-year
   service life. Analysis: The Roads Maintenance Services Division staff has worked very hard
   to derive the greatest benefit possible from the 1.0 million in Prop. 1B money applied to
   corrective maintenance efforts in 2008. Generally, the perception is that capital
   improvement is funded by grants, which cannot fund maintenance. The fact is that Prop. 1B
   can do either – substantial maintenance projects or capital improvement. Prop. 1B cannot
   be used for ongoing operations, equipment purchase, etc. MCDoT proposes that we expend
   $898,575.40 from this last Prop. 1B cycle.

4. Commit to surface treatments for dirt roads where increased traffic have driven ongoing
   maintenance costs so high that surfacing efforts will return significant savings over time.
   Analysis: The Roads Maintenance Services Division staff has worked very hard to surface
   some seven miles of dirt road since 2008. MCDoT proposes that we expend $140,000 from
   this last Prop. 1B cycle to continue these efforts.

5. Commit distribution needed to finish construction of the Feliz Creek Bridge. Analysis: Some
   $68,800 was expended to do PE phase work and use of an additional $106,200 from this last
   Prop. 1B cycle should affect these efforts. The Highway Bridge Program (HBP) is a cost
   effective way to leverage federal dollars for an 11.47% local match.

6. Commit distribution to East Side Potter Valley Road (ESPV) reconstruction project, CR 240
   MP 2.46 to 6.42. Analysis: The California Transportation Commission (CTC) continues to
   postpone the STIP Right-of-Way Phase. So, MCDoT has continued to perform limited Right-
   of-Way and utilities engineering activities under the Preliminary Engineering/Environmental
   (PE) phase. MCDoT has been using the remaining funds in our consultant's contract and
   some Right-of-Way Agent effort to move the process forward. So, when the STIP Right-of-
   Way Phase money becomes available in the future, work can commence immediately. This
   project has about half its required $10 million STIP funding already. MCDoT proposes that
   we expend $136,000 from this last Prop. 1B cycle to continue these efforts.

I will, of course, respond to any questions that the Board may have.

                                                      Respectfully submitted,


                                                      HOWARD N. DASHIELL
                                                      Director of Transportation
cc:    BOS Corres. File
                                 RESOLUTION NO. 10-

RESOLUTION OF THE MENDOCINO COUNTY BOARD OF SUPERVISORS AUTHORIZING
THE DIRECTOR OF TRANSPORTATION (COUNTY ROAD COMMISSIONER) TO
APPROPRIATE THE FY-2009/10 PROPOSITION 1B DISTRIBUTION (COUNTY-WIDE)

       WHEREAS, Proposition 1B is part of Governor Schwarzenegger’s Strategic Growth Plan
(SGP), Improvement, Congestion Relief and Traffic Safety Account of 2006 — a ten-year
investment in California and some of California’s most critical transportation needs; and

        WHEREAS, pursuant to the requirements of Proposition 1B, a list of our projects must
be included in the Mendocino County Budget; and

      WHEREAS, the Proposition 1B list can and should be updated every year but funds
appropriated for a list purpose must be expended for that purpose within three years; and

       WHEREAS, California bond funds may only purchase elements that endure 1.5 times
the payback of the bond so funded projects must have a minimum 15-year service life; and

       WHEREAS, Proposition 1B provides $1 billion (out of $37.5 billion total bond) Statewide
for county Local Street and Road (LSR) with Mendocino County share set at $6.5 million over
ten years with the first year’s (FY-2007/08) share for Mendocino County being $2.62 million; and

       WHEREAS, AB 1252 provided an additional $568,165 for FY-2007/08 on 30 June 2008
bringing roughly another 8.7% for a total of 48.7% for FY-2007/08; and

       WHEREAS, Proposition 1B bond, LSR distribution in FY-2008/09 was 6.3%
($404,316.56) increasing the total to 55%; and

      WHEREAS, the County Department of Transportation is actively putting the
aforementioned funding into local projects as defined in the FY-2007/08 and FY-2008/09
budgets on schedule with the requirements of Proposition 1B notwithstanding that delays in
approval of some $300,000 match funds for the Local Bridge Seismic Retrofit Program (LBSRP)
were delayed by bureaucratic procedures at Caltrans; and

        WHEREAS, Proposition 1B bond, LSR distribution in FY-2009/10 State Budget is the
total remainder or 45% ($2,887,975.40).

      NOW, THEREFORE, BE IT RESOLVED that the Mendocino County Board of
Supervisors hereby authorizes the Director of Transportation to appropriate the FY-2009/10
Proposition 1B Distribution in accordance with the following applications:

   •   Reprogram funding in the amount of $300,000.00 is needed to match three LBSRP
       bridge projects from the FY-2007/08 distribution to $300,000.00 in the FY-2009/10
       distribution. FY-2007/08 distribution dollars can be easily utilized before the June 30,
       2010 expiration date in the MCDoT aggressive MAINTENANCE program started in 2008
       with small but critical point overlays and surfacing various high maintenance cost road
       segments (paved or dirt) — improvements designed to have a minimum 21-year service
       life and the chip seal program designed for a minimum 15-year service life.
   •    Commit FY-2009/10 distribution funding in the amount of $2,887,975.40 from the
        distribution to partially fund the projects listed in the approved FY-2009/10 Mendocino
        County Budget on Page C-7 as follows:
                1) 2006 Storm Damage Repair                                            $187,200.00
                2) Maintenance road rehabilitation (chip seals)                      $1,420,000.00
                3) Maintenance road rehabilitation (overlays)                          $898,575.40
                4) Surface various dirt roads                                          $140,000.00
                5) Replace bridge and approaches over Feliz Creek                      $106,200.00
                6) Phase I improvements for East Side Potter Valley Road               $136,000.00
                                                                             TOTAL: $2,887,975.40


         The foregoing Resolution introduced by Supervisor          , seconded by Supervisor
       , and carried this     day of      , 2010, by the following vote:

        AYES:
        NOES:
        ABSENT:

        WHEREUPON, the Chair declared said Resolution adopted and SO ORDERED.


                                                  _________________________________
ATTEST:        KRISTI FURMAN                      CARRE BROWN, Chair
               Clerk of the Board                 Mendocino County Board of Supervisors

                                                  I hereby certify that according to the
______________________________                    provisions of Government Code Section
            Deputy                                25103, delivery of this document has
                                                  been made.

APPROVED AS TO FORM:                              BY:    KRISTI FURMAN
JEANINE B. NADEL, County Counsel                         Clerk of the Board


______________________________                    _________________________________
                                                        Deputy
              MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                              8a
                                                                                                                  BOARD AGENDA #____
              ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
 Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
-Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance


TO:                 Board of Supervisors                                                DATE:                                   March 1, 2010
FROM:               Supervisor Brown                                                    MEETING DATE:                         March 16, 2010

DEPARTMENT RESOURCE/CONTACT:                    Janet Olave-MCRCD             PHONE: 462-3664                 Present             On Call
                                                Kristi Furman                 PHONE: 463-4221

Consent Agenda                Regular Agenda                Noticed Public Hearing                    Time Allocated for Item: 15 min.

   AGENDA TITLE: Informational Presentation by Mendocino County Resource Conservation District
                            (MCRCD), Providing an Update on Program Accomplishments and Benefits
                            Provided to Mendocino County Constituents
   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: On September 9, 2008, the Board of Supervisors
   approved a budget appropriation for MCRDC in the amount of $40,000; on September 1, 2009, the
   Board of Supervisors approved a budget appropriation for MCRDC in the amount of $33,000.

   SUMMARY     OF REQUEST: The Mendocino County Resources Conservation District (MCRCD) was
   established in 1945 to build local, regional, state, and federal partnerships to promote positive
   conservation practices. The MCRDC is presenting a written report and a powerpoint display to the
   Board of Supervisors to provide an overview of their services, programs, funding, and highlighting
   selected accomplishments of the MCRCD.




   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT: www.mcrcd.org
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                    FISCAL IMPACT:
  Source of Funding                   Current F/Y Cost    Annual Recurring Cost                             Budgeted in Current F/Y
 General Fund and                 $33,000 (Gen. Fund.)                                                      Yes                No
 other funding sources
   SUPERVISORIAL DISTRICT: 1                    2      3      4      5      All         VOTE REQUIREMENT: Majority                      4/5ths
   RECOMMENDED ACTION/MOTION: The Board of Supervisors accepts the report and informational
   presentation provided by the Mendocino County Resource Conservation District.


   ALTERNATIVES: To not accept the report as presented.
   CEO REVIEW (NAME): ____________________________________________________                                                 PHONE: 463-4441
RECOMMENDATION: Agree                             Disagree            No Opinion               Alternate           Staff Report Attached


BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
                                                                                                                                    Revised-01/09
              MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                              8b
                                                                                                                  BOARD AGENDA #____
              ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
 Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
-Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance


TO:                 Board of Supervisors                                                DATE:                              February 17, 2010
FROM: Mendocino County Fish and Game Advisory Commission                                        MEETING DATE:                 March 16, 2010

DEPARTMENT RESOURCE/CONTACT:                    Roland Sanford                PHONE: x4589                    Present             On Call

Consent Agenda                Regular Agenda                Noticed Public Hearing                    Time Allocated for Item:

   AGENDA TITLE: Discussion and Possible Approval of Disbursement of Mendocino County Fish
                            and Game Advisory Commission Funds for the 2009/10 Project Cycle
   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: For the 2008/09 Project Cycle, the Board
   considered and approved the disbursement of funds for various projects recommended by the
   Mendocino County Fish and Game Advisory Commission.

   SUMMARY OF REQUEST: The Fish and Game Advisory Commission is requesting that the Board of
   Supervisors consider and approve recommendations for disbursement of Fish and Game Funds in
   the amount of $87,693 for various projects for the 2009/10 Project Application Cycle. Currently the
   Fish and Game Fund has approximately $145,000 available for disbursement. The documentation
   and project applications that summarize the recommendations are attached. Mr. Craig Bell, the
   Chair of the Commission will be present to address any questions.



   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT: N/A
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                    FISCAL IMPACT:
  Source of Funding                   Current F/Y Cost    Annual Recurring Cost                             Budgeted in Current F/Y
 Fish and Game      $87,693                                           None                                  Yes                No
 Commission (2840/
 FG Budget Unit)
  SUPERVISORIAL DISTRICT: 1                     2      3      4      5      All         VOTE REQUIREMENT: Majority                      4/5ths
   RECOMMENDED ACTION/MOTION: Approve the recommendations of the Fish and Game Advisory
  Commission for disbursement of $87693 for the 2009/10 project cycle
  ALTERNATIVES: Do not adopt funding recommendations of the Fish and Game Advisory
  Commission.
 CEO REVIEW (NAME): ____________________________________________________          PHONE: 463-4441
RECOMMENDATION: Agree           Disagree       No Opinion        Alternate Staff Report Attached




BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
                                                                                                                                    Revised-01/09
              MENDOCINO COUNTY BOARD OF SUPERVISORS                                                                              12a
                                                                                                                  BOARD AGENDA #____
              ONLINE AGENDA SUMMARY
-Arrangements for public hearings and timed presentations must be made with the Clerk of the Board in advance of public/media noticing
-Agenda Summaries must be submitted no later than noon Monday, 15 days prior to the meeting date (along with electronic submittals)
-Send 1 complete original single-sided set and 1 photocopy set – Items must be signed-off by appropriate departments and/or Co. Co.
 Note: If individual supporting document(s) exceed 25 pages each, or are not easily duplicated, please provide 7 hard-copy sets)
-Transmittal of electronic Agenda Summaries, records, and supporting documentation must be emailed to: bosagenda@co.mendocino.ca.us
-Electronic Transmission Checklist:     Agenda Summary        Records      Supp. Doc.        If applicable, list other online information below
-Executed records will be returned to the department within one week. Arrangements for expedited processing must be made in advance

TO:                 Board of Supervisors                                                DATE:                                  March 1, 2010
FROM:               Jeanine B. Nadel, County Counsel                                    MEETING DATE:                         March 16, 2010
DEPARTMENT RESOURCE/CONTACT:                    Kristin McMenomey                 PHONE: 4291                     Present             On Call
Consent Agenda                Regular Agenda                Noticed Public Hearing                    Time Allocated for Item: 5 min.

   AGENDA TITLE: Introduction and Waive Reading of an Ordinance Amending Mendocino County
                            Code Section 3.12 – The County Vehicle Policy

   PREVIOUS BOARD/BOARD COMMITTEE ACTIONS: Mendocino County Code Section 3.12 was adopted by
   the Board in October 2005; Prior to MCC 3.12, the County abided by Mendocino County Policy No. 26 which was
   adopted in 1993 and subsequently amended in May 2002 and October 2005. On January 5, 2010, the Board
   directed staff to bring the ordinance up for discussion regarding the exemption of public safety. On February 9,
   2010, the Board of Supervisors directed staff to make changes to the current Ordinance.
   SUMMARY       OF REQUEST: On February 9, 2010, the Board of Supervisors directed staff to return with
   suggested modifications to the current ordinance reflected the fact that public safety will no longer be exempt
   from compliance. Based on the knowledge and expertise within the General Services Agency, the Board further
   directed that language within the Ordinance be changed from CEO to GSA Director.
   The purpose of MCC 3.12 is to govern the responsibilities and rules for the use of County-owned and leased
   vehicles and privately owned vehicles used for County business. MCC 3.12 applies to County officers and
   employees, including elected and appointed department heads, and volunteers.
   SUPPLEMENTAL INFORMATION AVAILABLE ONLINE AT: http://www.municode.com;
http://www.co.mendocino.ca.us/administration/pdf/26-Operation%20of%20County%20Vehicles.pdf
   ADDITIONAL INFORMATION ON FILE WITH THE CLERK OF THE BOARD (CHECKED BY COB IF APPLICABLE):
                                                    FISCAL IMPACT:
  Source of Funding                   Current F/Y Cost    Annual Recurring Cost                             Budgeted in Current F/Y
 n/a                n/a                                               n/a                                   Yes                No
  SUPERVISORIAL DISTRICT: 1                     2      3      4      5      All         VOTE REQUIREMENT: Majority                      4/5ths
   RECOMMENDED ACTION/MOTION: The Board of Supervisors hereby introduces and waives the reading of
   an Ordinance Amending Mendocino County Code Section 3.12 – the County Vehicle Policy and following the
   introduction and waive reading, authorize staff to present the ordinance for adoption subsequent to proper
   notice. Once adopted, please send adopted copies to CEO, General Services Agency and County Counsel.
   ALTERNATIVES: Provide further direction to staff regarding MCC 3.12
   CEO REVIEW (NAME): ____________________________________________________                                                 PHONE: 463-4441
RECOMMENDATION: Agree                             Disagree            No Opinion               Alternate           Staff Report Attached




BOARD ACTION (DATE: _____________): Approved     Referred to____________________ Other ________
RECORDS EXECUTED: Agreement: __________ Resolution: _________ Ordinance: ________ Other _________
                                                                                                                                    Revised-01/09
                        ORDINANCE NO. ______

        ORDINANCE AMENDING CHAPTER 3.12 OF TITLE 3
          REGARDING THE COUNTY VEHICLE POLICY

The Board of Supervisors of the County of Mendocino ordains as follows:


                                SECTION I

Chapter 3.12 of Title 3 of the Mendocino County Code is amended to read:

       “Section 3.12.010.     Purpose and Intent

       The Board of Supervisors has approved the purchase of motor vehicles
       for the use of County officers and employees whose duties require
       frequent trips on County business, it being the judgment of the Board that
       the purchase and use of such vehicles is in the public interest. This
       ordinance is enacted pursuant to Government Code Section 25305 and
       its purpose is to govern the responsibilities and rules for the use of
       County-owned and leased vehicles (hereinafter “County vehicles”) and
       privately owned vehicles used for County business. This Ordinance
       applies to County officers and employees, including elected and
       appointed department heads, and volunteers.

       Section 3.12.020.      Applicability of Article

       (A) Elected and appointed department heads are responsible for
           enforcing this Ordinance within their departments.

       (B) The Sheriff’s Office and the District Attorney’s Office shall be exempt
           from this Ordinance as a result of their unique law enforcement
           function. The Sheriff’s Office and the Office of the District Attorney
           shall develop and enforce their own written policies, which shall guide
           vehicle utilization for employees of the Sheriff’s Office and the District
           Attorney’s office, and other County employees engaged in law
           enforcement activities that are under the direction of the Sheriff and
           the District Attorney. Copies of these policies shall be on file with the
           Board of Supervisors.

       Section 3.12.030.      Limitations on Use of County Vehicles

       (A) County vehicles shall be operated in accordance with established
           state and local laws and the established policies of the Board of
           Supervisors, in a safe and courteous manner.

       (B) Use of County vehicles for any purpose other than County business
           is prohibited.

       (C) Transportation in a County vehicle of members of any driver’s
           family or of any other person not connected with County                      Formatted: Underline



                                     1
business is prohibited, except for members of families and/or professional
    colleagues,or members of the community accompanying employees
    on officially authorized trips, at no expense to the County. A family
    member may accompany the driver only with the prior written
    authorization of the department head or elected official.

(D) County vehicles may not be used outside an employee’s regular
    working hours or officially assigned duties except as permitted under
    Section 3.12.050.

(E) County vehicles may not be used to travel to and from an employee’s
    home except as permitted in Section 3.12.060.

(F) County vehicles may not be used for transportation to home,
    restaurants, or stores, except to attend a business meeting or
    conduct official business, unless the destination is en route while on
    duty. Incidental use during out of town meetings or conferences is
    allowed within reason.

(G) With the exception of individuals who are employed in the District
    Attorney and Sheriff’s Offices no individual shall be authorized to
    operate a County vehicle or a privately owned vehicle on County
    business without prior approval from the Director of the General
    Services Agency at the signed request of the employee’s department
    head or elected official. Employees of the District Attorney and
    Sheriff offices shall be authorized to operate a county vehicle upon
    the approval of the Sheriff or District Attorney.

(H) It is the responsibility of each department head or elected official to
    maintain with the General Services Agency a current and accurate
    list of authorized County drivers (hereinafter “drivers”).

(I)   It shall be the responsibility of each department to immediately inform
      the General Services Agency of any change in the status of a driver’s
      license that may adversely affect the driver’s driving privilege.

(J) During the first week in January of each year, all departments are
    required to provide the Director of the General Services Agency with
    an annual updated and accurate list of drivers. This list shall include
    such information deemed necessary and proper by the Director of the
    General Services Agency, including but not limited to the following:

      1. The name of the driver;
      2. The driver’s California driver’s license number; and
      3. The driver’s office or primary work location, and telephone
         number.

(K) Failure to provide the annual updated list may result in denial or
    delay in approval or authorization for use of County vehicles by the
    Director of the General Services Agency.



                               2
    1. The annual list of drivers is only valid for the calendar year
       submitted and must be re-approved by the Director of the General
       Services Agency annually.

    2. Updated lists must be submitted by January 7th of each year. The
       County Auditor will deny mileage reimbursement of any claims
       filed by an unauthorized driver or a driver whose driving privileges
       have been suspended.

    3. If the department head or elected official fails to respond and file
       the required annual updated list by January 7th, the Director of the
       General Services Agency shall send a notice granting an
       additional seven (7) calendar days to respond.

    4. Failure to file or respond with the updated list by January 31st shall
       result in denial of driving privileges, or such other course of action
       as is deemed necessary by the Director of the General Services
       Agency.

(L) New requests for authorization may be submitted by department
    heads or elected officials and approved during the year by the
    Director of the General Services Agency. All requests shall be in
    accordance with the requirements set forth in Section 3.12.030(J).

(M) It is the responsibility of the department head or elected official to
    ensure that written verification of insurance for use of privately owned
    vehicles on County business is current and on file in the department
    in advance of such use.

(N) Each department shall follow the procedure established by the
    General Services Agency for tracking and accounting for the daily
    use of County vehicles assigned to the department. This procedure
    shall require that drivers note the vehicle identification number, date,
    miles driven or hours used, destination(s), and driver name for each
    daily use of a County vehicle. This information shall be compiled by
    each department and submitted monthly to the General Services
    Agency for the purpose of periodically evaluating the cost-
    effectiveness, distribution, and overall size of the County vehicle
    fleet.

Section 3.12.040.     Driver Responsibilities

(A) Each driver shall drive responsibly, anticipate emergency situations
    and make every effort to avoid collisions. All drivers operating a
    vehicle on County business represent the County of Mendocino and
    shall always project a professional and responsible image to the
    public.

(B) Each driver is expected to be knowledgeable of, and follow, all
    applicable Federal, State, and local traffic laws.



                             3
(C) Each driver operating vehicles or equipment on County business
    must have a valid State of California driver’s license.
(D) Each driver shall immediately inform his/her supervisor in the event
    his/her driver’s license is suspended, revoked or is otherwise
    restricted in a way that impacts the driver’s ability to perform his/her
    job.

(E) Each driver, prior to operating a private vehicle on County business,
    shall provide proof of insurance for the vehicle to his/her supervisor.
    Drivers shall immediately notify their supervisor in the event of a
    change in the status of said vehicle insurance.

(F) Each driver shall comply with his/her department’s procedure for
    tracking and accounting for the daily use of County vehicles assigned
    to the department.

(G) Seat belts shall be used at all times by the driver and all passengers
    in a County vehicle. (CVC § 27315(d)(1) & (e))

(H) All children riding in a County vehicle shall be properly seat belted.
    Child safety seats shall be used as required by the California Vehicle
    Code. (CVC §§ 27360 through 27364)

(I)   Drivers shall be familiar with the manner of operation of vehicles that
      they operate on County business. If a driver is unsure of the
      operation of a County vehicle, he/she should check the owner’s
      manual in the glove box of the car or contact the County Garage for
      assistance.

(J) Drivers shall remain attentive to driving at all times. Use of handheld
    cellular phones, eating or drinking, dealing with passengers or other
    distractions while the vehicle is moving should be avoided. Whenever
    possible, drivers should pull off the road and stop when having to
    deal with distractions in the vehicle.

(K) Smoking is prohibited in all County vehicles.

(L) Consumption of alcohol, drugs or other intoxicants that may interfere
    with the safe operation of County vehicles and equipment is strictly
    prohibited.

(M) No County vehicle shall be operated when in a known dangerous or
    defective condition.

(N) When a County vehicle is found to be in a dangerous or defective
    condition, it shall be reported to the County Garage as soon as is
    practical.

(O) Drivers shall conduct a visual inspection of the County-assigned
    vehicle or pool vehicle for damage prior to use. Any damage or safety



                               4
    problems observed shall be reported to the County Garage
    immediately upon discovery.

(P) All County vehicles shall be legally and safely parked and locked
    when unattended.

(Q) Any driver who receives a traffic citation other than for illegal parking
    while operating a County vehicle shall report such citation to his/her
    department head or elected official. All traffic or parking citations are
    the sole responsibility of the driver.


Section 3.12.050.      Use of County Vehicles Outside Regular
                       Working Hours Without Prior Authorization

(A) A County vehicle may only be used outside an employee’s regular
    working hours without prior authorization when the employee is either
    returning from an officially authorized trip after regular working hours
    or leaving before regular working hours.

(B) A County vehicle may be parked at the employee’s home for travel to
    or from a pre-authorized meeting or event when such home garaging
    is deemed necessary or expedient for such travel.

Section 3.12.060.      Authorization for Work-to-Home/Home-to-Work
                       Use of a County Vehicle

(A) Upon the recommendation of the General Services Agency Director
    or his/her designee, the Board of Supervisors as set forth herein shall
    approve an annual list of employees authorized to use a County
    vehicle for work-to-home/home-to-work use, when such use is
    determined to be in the best interests of the County. “In the best
    interests of the County” is defined as “those vehicle assignments that
    are cost effective to the County, enhance service to the public and
    better provide for public safety, and can stand the test of public
    scrutiny”.

(B) On or before January 7th of each year, all department heads or
    elected officials must file with the General Services Agency Director a
    Request for Authorization for each employee certified by the
    appointing authority to use a County vehicle for work-to-home/home-
    to-work. The Request for Authorization shall include the following
    information:

    1. The name of the employee;
    2. Verification that the employee is authorized to operate a County
       vehicle, pursuant to Section 3.12.030;
    3. The location where the vehicle will be parked, if other than at the
       employee’s home address on record with Human Resources;
    4. The employee’s classification or position; and



                              5
    5. The estimated frequency, reason, and a complete, detailed
       justification and/or description for which such use is requested.

(C) Examples of approved reasons or circumstances that the department
    head or elected official may submit to the General Services Agency
    Director in the Request for Approval include:

    1. The employee is on call for service in emergencies related to loss
       of life or property, and is required to respond directly to a site
       other than the employee’s normal place of employment, and such
       response is of an emergency nature.
    2. The department head or elected official certifies that recurring,
       daily or continual work-to-home/home-to-work use by the
       identified employee is necessary for the safe and/or efficient
       conduct of County business.

(D) The General Services Agency Director shall transmit the requests to
    the Board of Supervisors via an updated list of “Personnel Authorized
    to Use County Vehicles for Work-To-Home/Home-To-Work”, with
    his/her recommendations. The General Services Agency Director
    shall ensure that the requests transmitted to the Board have been
    edited to remove information that might compromise the safety or
    privacy of County employees. Approved requests shall be valid for
    one year.

(E) Department heads or elected officials shall keep the General
    Services Agency Director current with employee use of vehicles for
    work-to-home/home-to-work.

    1. During the year, department heads or elected officials may submit
       to the General Services Agency Director new individual requests
       for authorization as circumstances arise.

    2. The information, including justification, reason, and circumstances
       requiring work-to-home/home-to-work use, as set forth in this
       section, shall be included in the request for the individual
       employee.

    3. Individual requests that are submitted during the year may be
       approved only until the following January.

(F) The General Services Agency Director and Board of Supervisors
    shall be authorized to approve or disapprove requests for a period
    not to exceed one (1) year.

(G) No employee who receives a vehicle allowance shall be authorized
    for work-to-home/home-to-work use of a County vehicle.

(H) Employees permitted to take County vehicles home for work-to-
    home/home-to-work may be subject to IRS taxable fringe benefit
    laws.


                            6
(I)   Employees who temporarily reside at a location other than their home
      address of record shall notify their department head or elected official
      of the location where their assigned County vehicle will be parked.

Section 3.12.070.       Vehicle Collisions, Incidents or Damage

(A) It is the responsibility of the driver of a County vehicle, to exercise
    reasonable care to avoid impediments or obstructions in the path of
    the vehicle which might cause damage to the vehicle, other vehicles
    or property, or injury to drivers, passengers and pedestrians.

(B) All collisions or vehicle damage in a County vehicle, or piece of
    equipment, or a privately owned vehicle being used on County
    business, regardless of severity, shall be reported immediately to the
    driver’s supervisor, to the appropriate law enforcement agency
    (request an official collision report from the responding officer), the
    County Garage, and the County Risk Manager. Vehicle collisions
    involving extensive property damage, personal injury or loss of life,
    must also be reported to the DMV within ten (10) days of the incident.
    It is the driver’s responsibility to report the incident to the DMV.

(C) Drivers involved in any collision or incident in a County vehicle, or a
    privately owned vehicle being used on County business, shall make a
    complete report of such collision or incident to the County Risk
    Manager within one (1) business day. If the driver is unable to make
    the report because of injury or other incapacity, the appropriate
    supervisor or manager shall submit a report.

(D) Collision/Incident reports shall contain information on other vehicles,
    drivers, property involved, witnesses, weather conditions, road
    conditions, and any other pertinent information regarding such
    collision. Collision/Incident Report Forms are located in the glove
    compartment on all County vehicles or at the County Garage.

Section 3.12.080.       State of Emergency

When the County has declared a state of emergency, and an employee,
at the determination of his/her department head or elected official, is likely
to be required to respond directly to a site other than the employee’s
normal place of employment, and such response is of an emergency
nature, the department head or elected official may authorize County
vehicle use outside regular working hours and/or work-to-home/home-to-
work use for the employee without prior approval of the Board of
Supervisors.

Section 3.12.090.       Night and Weekend Storage

1.    Except as permitted under the preceding sections, all County
      vehicles shall be stored nights and weekends on County premises, at



                               7
                   the County Garage, unless otherwise authorized by the County
                   Garage Manager.

              2.   All County vehicles shall be locked and keys shall not be left in cars
                   under any circumstances.

              Section 3.12.100.     Penalties

              Failure to comply with this Ordinance may result in disciplinary action, up
              to and including termination. It is up to the discretion of the department
              head or elected official to take appropriate corrective action.


        PASSED AND ADOPTED by the Board of Supervisors of the County of
Mendocino, State of California, on this ______ day of ________________, 2005, by the
following roll call vote:

              AYES:
              NOES:
              ABSENT:

      WHEREUPON, the Chairman declared the Ordinance passed and adopted
and SO ORDERED.

                                    _______________________________
                                    Chairman, Board of Supervisors



ATTEST: KRISTI FURMAN
        Clerk of Said Board

By: ___________________________
       Deputy




APPROVED AS TO FORM:

JEANINE B. NADEL, County Counsel


By: ___________________________




                                           8
                       ORDINANCE NO. ______

        ORDINANCE AMENDING CHAPTER 3.12 OF TITLE 3
          REGARDING THE COUNTY VEHICLE POLICY

The Board of Supervisors of the County of Mendocino ordains as follows:


                              SECTION I

Chapter 3.12 of Title 3 of the Mendocino County Code is amended to read:

       “Section 3.12.010.    Purpose and Intent

       The Board of Supervisors has approved the purchase of motor vehicles
       for the use of County officers and employees whose duties require
       frequent trips on County business, it being the judgment of the Board that
       the purchase and use of such vehicles is in the public interest. This
       ordinance is enacted pursuant to Government Code Section 25305 and
       its purpose is to govern the responsibilities and rules for the use of
       County-owned and leased vehicles (hereinafter “County vehicles”) and
       privately owned vehicles used for County business. This Ordinance
       applies to County officers and employees, including elected and
       appointed department heads, and volunteers.

       Section 3.12.020.     Applicability of Article

       (A) Elected and appointed department heads are responsible for
           enforcing this Ordinance within their departments.


       Section 3.12.030.     Limitations on Use of County Vehicles

       (A) County vehicles shall be operated in accordance with established
           state and local laws and the established policies of the Board of
           Supervisors, in a safe and courteous manner.

       (B) Use of County vehicles for any purpose other than County business
           is prohibited.

       (C) Transportation in a County vehicle of members of any driver’s family
           or of any other person not connected with County business is
           prohibited, except for members of families and/or professional
           colleagues, or members of the community accompanying employees
           on officially authorized trips, at no expense to the County. A family
           member may accompany the driver only with the prior written
           authorization of the department head or elected official.

       (D) County vehicles may not be used outside an employee’s regular
           working hours or officially assigned duties except as permitted under
           Section 3.12.050.


                                   1
(E) County vehicles may not be used to travel to and from an employee’s
    home except as permitted in Section 3.12.060.

(F) County vehicles may not be used for transportation to home,
    restaurants, or stores, except to attend a business meeting or
    conduct official business, unless the destination is en route while on
    duty. Incidental use during out of town meetings or conferences is
    allowed within reason.

(G) With the exception of individuals who are employed in the District
    Attorney and Sheriff’s Offices, no individual shall be authorized to
    operate a County vehicle or a privately owned vehicle on County
    business without prior approval from the Director of the General
    Services Agency at the signed request of the employee’s department
    head or elected official. Employees of the District Attorney and
    Sheriff offices shall be authorized to operate a county vehicle upon
    the approval of the Sheriff or District Attorney.

(H) It is the responsibility of each department head or elected official to
    maintain with the General Services Agency a current and accurate
    list of authorized County drivers (hereinafter “drivers”).

(I)   It shall be the responsibility of each department to immediately inform
      the General Services Agency of any change in the status of a driver’s
      license that may adversely affect the driver’s driving privilege.

(J) During the first week in January of each year, all departments are
    required to provide the Director of the General Services Agency with
    an annual updated and accurate list of drivers. This list shall include
    such information deemed necessary and proper by the Director of the
    General Services Agency, including but not limited to the following:

      1. The name of the driver;
      2. The driver’s California driver’s license number; and
      3. The driver’s office or primary work location, and telephone
         number.

(K) Failure to provide the annual updated list may result in denial or
    delay in approval or authorization for use of County vehicles by the
    Director of the General Services Agency.

      1. The annual list of drivers is only valid for the calendar year
         submitted and must be re-approved by the Director of the General
         Services Agency annually.

      2. Updated lists must be submitted by January 7th of each year. The
         County Auditor will deny mileage reimbursement of any claims
         filed by an unauthorized driver or a driver whose driving privileges
         have been suspended.



                               2
    3. If the department head or elected official fails to respond and file
       the required annual updated list by January 7th, the Director of the
       General Services Agency shall send a notice granting an
       additional seven (7) calendar days to respond.

    4. Failure to file or respond with the updated list by January 31st shall
       result in denial of driving privileges, or such other course of action
       as is deemed necessary by the Director of the General Services
       Agency.

(L) New requests for authorization may be submitted by department
    heads or elected officials and approved during the year by the
    Director of the General Services Agency. All requests shall be in
    accordance with the requirements set forth in Section 3.12.030(J).

(M) It is the responsibility of the department head or elected official to
    ensure that written verification of insurance for use of privately owned
    vehicles on County business is current and on file in the department
    in advance of such use.

(N) Each department shall follow the procedure established by the
    General Services Agency for tracking and accounting for the daily
    use of County vehicles assigned to the department. This procedure
    shall require that drivers note the vehicle identification number, date,
    miles driven or hours used, destination(s), and driver name for each
    daily use of a County vehicle. This information shall be compiled by
    each department and submitted monthly to the General Services
    Agency for the purpose of periodically evaluating the cost-
    effectiveness, distribution, and overall size of the County vehicle
    fleet.

Section 3.12.040.     Driver Responsibilities

(A) Each driver shall drive responsibly, anticipate emergency situations
    and make every effort to avoid collisions. All drivers operating a
    vehicle on County business represent the County of Mendocino and
    shall always project a professional and responsible image to the
    public.

(B) Each driver is expected to be knowledgeable of, and follow, all
    applicable Federal, State, and local traffic laws.

(C) Each driver operating vehicles or equipment on County business
    must have a valid State of California driver’s license.

(D) Each driver shall immediately inform his/her supervisor in the event
    his/her driver’s license is suspended, revoked or is otherwise
    restricted in a way that impacts the driver’s ability to perform his/her
    job.




                             3
(E) Each driver, prior to operating a private vehicle on County business,
    shall provide proof of insurance for the vehicle to his/her supervisor.
    Drivers shall immediately notify their supervisor in the event of a
    change in the status of said vehicle insurance.

(F) Each driver shall comply with his/her department’s procedure for
    tracking and accounting for the daily use of County vehicles assigned
    to the department.

(G) Seat belts shall be used at all times by the driver and all passengers
    in a County vehicle. (CVC § 27315(d)(1) & (e))

(H) All children riding in a County vehicle shall be properly seat belted.
    Child safety seats shall be used as required by the California Vehicle
    Code. (CVC §§ 27360 through 27364)

(I)   Drivers shall be familiar with the manner of operation of vehicles that
      they operate on County business. If a driver is unsure of the
      operation of a County vehicle, he/she should check the owner’s
      manual in the glove box of the car or contact the County Garage for
      assistance.

(J) Drivers shall remain attentive to driving at all times. Use of handheld
    cellular phones, eating or drinking, dealing with passengers or other
    distractions while the vehicle is moving should be avoided. Whenever
    possible, drivers should pull off the road and stop when having to
    deal with distractions in the vehicle.

(K) Smoking is prohibited in all County vehicles.

(L) Consumption of alcohol, drugs or other intoxicants that may interfere
    with the safe operation of County vehicles and equipment is strictly
    prohibited.

(M) No County vehicle shall be operated when in a known dangerous or
    defective condition.

(N) When a County vehicle is found to be in a dangerous or defective
    condition, it shall be reported to the County Garage as soon as is
    practical.

(O) Drivers shall conduct a visual inspection of the County-assigned
    vehicle or pool vehicle for damage prior to use. Any damage or safety
    problems observed shall be reported to the County Garage
    immediately upon discovery.

(P) All County vehicles shall be legally and safely parked and locked
    when unattended.

(Q) Any driver who receives a traffic citation other than for illegal parking
    while operating a County vehicle shall report such citation to his/her


                               4
    department head or elected official. All traffic or parking citations are
    the sole responsibility of the driver.


Section 3.12.050.     Use of County Vehicles Outside Regular
                      Working Hours Without Prior Authorization

(A) A County vehicle may only be used outside an employee’s regular
    working hours without prior authorization when the employee is either
    returning from an officially authorized trip after regular working hours
    or leaving before regular working hours.

(B) A County vehicle may be parked at the employee’s home for travel to
    or from a pre-authorized meeting or event when such home garaging
    is deemed necessary or expedient for such travel.

Section 3.12.060.     Authorization for Work-to-Home/Home-to-Work
                      Use of a County Vehicle

(A) Upon the recommendation of the General Services Agency Director
    or his/her designee, the Board of Supervisors as set forth herein shall
    approve an annual list of employees authorized to use a County
    vehicle for work-to-home/home-to-work use, when such use is
    determined to be in the best interests of the County. “In the best
    interests of the County” is defined as “those vehicle assignments that
    are cost effective to the County, enhance service to the public and
    better provide for public safety, and can stand the test of public
    scrutiny”.

(B) On or before January 7th of each year, all department heads or
    elected officials must file with the General Services Agency Director a
    Request for Authorization for each employee certified by the
    appointing authority to use a County vehicle for work-to-home/home-
    to-work. The Request for Authorization shall include the following
    information:

    1. The name of the employee;
    2. Verification that the employee is authorized to operate a County
       vehicle, pursuant to Section 3.12.030;
    3. The location where the vehicle will be parked, if other than at the
       employee’s home address on record with Human Resources;
    4. The employee’s classification or position; and
    5. The estimated frequency, reason, and a complete, detailed
       justification and/or description for which such use is requested.

(C) Examples of approved reasons or circumstances that the department
    head or elected official may submit to the General Services Agency
    Director in the Request for Approval include:

    1. The employee is on call for service in emergencies related to loss
       of life or property, and is required to respond directly to a site


                             5
        other than the employee’s normal place of employment, and such
        response is of an emergency nature.

      2. The department head or elected official certifies that recurring,
         daily or continual work-to-home/home-to-work use by the
         identified employee is necessary for the safe and/or efficient
         conduct of County business.

(D) The General Services Agency Director shall transmit the requests to
    the Board of Supervisors via an updated list of “Personnel Authorized
    to Use County Vehicles for Work-To-Home/Home-To-Work”, with
    his/her recommendations. The General Services Agency Director
    shall ensure that the requests transmitted to the Board have been
    edited to remove information that might compromise the safety or
    privacy of County employees. Approved requests shall be valid for
    one year.

(E) Department heads or elected officials shall keep the General
    Services Agency Director current with employee use of vehicles for
    work-to-home/home-to-work.

      1. During the year, department heads or elected officials may submit
         to the General Services Agency Director new individual requests
         for authorization as circumstances arise.

      2. The information, including justification, reason, and circumstances
         requiring work-to-home/home-to-work use, as set forth in this
         section, shall be included in the request for the individual
         employee.

      3. Individual requests that are submitted during the year may be
         approved only until the following January.

(F) The General Services Agency Director and Board of Supervisors
    shall be authorized to approve or disapprove requests for a period
    not to exceed one (1) year.

(G) No employee who receives a vehicle allowance shall be authorized
    for work-to-home/home-to-work use of a County vehicle.

(H) Employees permitted to take County vehicles home for work-to-
    home/home-to-work may be subject to IRS taxable fringe benefit
    laws.

(I)     Employees who temporarily reside at a location other than their
        home address of record shall notify their department head or
        elected official of the location where their assigned County vehicle
        will be parked.




                              6
Section 3.12.070.      Vehicle Collisions, Incidents or Damage

(A) It is the responsibility of the driver of a County vehicle, to exercise
    reasonable care to avoid impediments or obstructions in the path of
    the vehicle which might cause damage to the vehicle, other vehicles
    or property, or injury to drivers, passengers and pedestrians.

(B) All collisions or vehicle damage in a County vehicle, or piece of
    equipment, or a privately owned vehicle being used on County
    business, regardless of severity, shall be reported immediately to the
    driver’s supervisor, to the appropriate law enforcement agency
    (request an official collision report from the responding officer), the
    County Garage, and the County Risk Manager. Vehicle collisions
    involving extensive property damage, personal injury or loss of life,
    must also be reported to the DMV within ten (10) days of the incident.
    It is the driver’s responsibility to report the incident to the DMV.

(C) Drivers involved in any collision or incident in a County vehicle, or a
    privately owned vehicle being used on County business, shall make a
    complete report of such collision or incident to the County Risk
    Manager within one (1) business day. If the driver is unable to make
    the report because of injury or other incapacity, the appropriate
    supervisor or manager shall submit a report.

(D) Collision/Incident reports shall contain information on other vehicles,
    drivers, property involved, witnesses, weather conditions, road
    conditions, and any other pertinent information regarding such
    collision. Collision/Incident Report Forms are located in the glove
    compartment on all County vehicles or at the County Garage.

Section 3.12.080.      State of Emergency

When the County has declared a state of emergency, and an employee,
at the determination of his/her department head or elected official, is likely
to be required to respond directly to a site other than the employee’s
normal place of employment, and such response is of an emergency
nature, the department head or elected official may authorize County
vehicle use outside regular working hours and/or work-to-home/home-to-
work use for the employee without prior approval of the Board of
Supervisors.

Section 3.12.090.      Night and Weekend Storage

1.   Except as permitted under the preceding sections, all County
     vehicles shall be stored nights and weekends on County premises, at
     the County Garage, unless otherwise authorized by the County
     Garage Manager.

2.   All County vehicles shall be locked and keys shall not be left in cars
     under any circumstances.



                              7
              Section 3.12.100.     Penalties

              Failure to comply with this Ordinance may result in disciplinary action, up
              to and including termination. It is up to the discretion of the department
              head or elected official to take appropriate corrective action.


        PASSED AND ADOPTED by the Board of Supervisors of the County of
Mendocino, State of California, on this ______ day of ________________, 2005, by the
following roll call vote:

              AYES:
              NOES:
              ABSENT:

      WHEREUPON, the Chairman declared the Ordinance passed and adopted
and SO ORDERED.

                                    _______________________________
                                    Chairman, Board of Supervisors



ATTEST: KRISTI FURMAN
        Clerk of Said Board

By: ___________________________
       Deputy




APPROVED AS TO FORM:

JEANINE B. NADEL, County Counsel


By: ___________________________




                                           8

								
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