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Utility Installation Review _UIR_ System - Texas Transportation

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Utility Installation Review _UIR_ System - Texas Transportation Powered By Docstoc
					Utility Installation Review
       (UIR) System
    Internet-Based Utility Permit
          Implementation




  Texas
 Transportation   Transportation Operations Group   1
 Institute
         Why is It Important?
• Large number of utilities within the ROW
• Thousands of utility permits per year
• Hundreds of utility agreements per year
• Institutional memory at TxDOT
• Quality of information provided by utilities
• TTI Research Project 0-2110
  Prototype GIS-based utility inventory model
  Prototype Internet-based utility permitting system

       Texas
      Transportation   Transportation Operations Group   2
      Institute
Workflow Diagram - Overview
                                                    •Notice of Proposed
                          Submitting                 Installation



                          Reviewing
                                                              •48-hr Notification
•Approval    Approval/Pre-construction                        •Traffic Control
                                                               Plan


                         Construction

                       Post-construction            •As-Built Certification

       Texas
      Transportation        Transportation Operations Group                 3
      Institute
                                      Workflow Diagram (Part 1)
                                                                                                                                                                                                                                                                                                                                                                    Submitting
                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Legend

                                                                                                                                                                                                                                                                                                                                                                                                                                                                          Start state




                                                                                                                         Used when application routing
                                                                                                                                                                               Utility Company

                                                                                                                                                                                                    1
                                                                                                                                                                                                                                                                                                                                                                     Reviewing                                                                                 -99        Exit system


                                                                                                                           fails prior to approval. UIR                                                                                                                                                                                                                                                                                                         Y         Short cut to Location Y
                                                                                  Utility Company                         forwards application to utility
                                                                                                                                    permit office.                            Application submitted.
                                                                                                                                                                              Conduct initial review.
                                                                                                                                                                                                                                                                                                                                                                                                                                                                      Office A

                                                                                                                             Application routing
                                                                                                                             failed. Forward to
                                                                                                                              appropriate user.
                                                                                                                                                                                   Utility Permit
                                                                                                                                                                                       Office                                                                                                                                                                           Approval                                                                                            Location X
                                                                                                                                                                                                                                                                                                                                                                                                                                                           Action completed by Office A.
                                                                                                                                                                                                    2                                                                                                                                                                                                                                                      Request action from Office B.

                                                                                                                                                                                                                                                                                                                                                           Review completed.
           Review partially completed.                          Review partially completed.                                                                                                                                   Review completed.            Review completed.                    Review completed.                  Review completed.                                                              Review completed.
                                                                                                                                                                               Review completed.                                                                                                                                                            Approve/reject
          Submit revised documentation.                            Submit clarification.         Utility installation        Review completed.                                                                                 Conduct review.              Conduct review.                      Conduct review.                    Conduct review.           application.                                         Conduct review.                                    Office B
                                                                                                completed. Nothing                                                              Conduct review.
                                                                                                                             Bridge attachment.       Application rejected.                                                                                                 Review completed.                    Review completed.
                                                                                                 (utility installation                                Nothing (application                                   Review completed.             Review completed.
                                                                                                                               Contact Bridge                                                                                                                                Conduct review.                      Conduct review.
                                                                                                    completed).                                            rejected).                                         Conduct review.               Conduct review.                                                                                                                                                                                                                 Location Y
                                                                                                                                  Section.
                                                                                                                                                                                                                                                                                                                                                           Utility Permit                                         Maintenance
               Utility Company                                    Utility Company                                                                                                   Area Office
                                                                                                                                                                                                                                                                                                                                                            Approval                                             Division Review
                                                                                                          -99                       -99                       -99                                                   12              22              24            16                 17                  14                 15             23
                                  3                                                   4                                                                                                             5                                                                                                                                                                         8                                                      7

                                                                                                                                                                                                                                                                                                                                                                                                                                 Review completed.
                              Withdrawing                                          Withdrawing                                                                                                                                                                                                                                                                                                                                    Conduct review.
 Submitting revised
                               application.              Submitting                 application.                                                                                                                                                                                                                                                                      Application approved.
  documentation.                                                                                                                                                                                                                                                                        Utility installation                                                                                      Review completed.
                           Nothing (application         clarification.          Nothing (application                                                                                                                                                                                                               Application rejected.                            Approved. Notify TxDOT
  Conduct review.                                                                                                                                                                                                                                                                      completed. Nothing                                                                                          Conduct review.
                               withdrawn).             Conduct review.              withdrawn).                                                                                                                                                                                                                    Nothing (application     Review completed.        (using UIR) 2 business
                                                                                                                                                                                                                                                                                        (utility installation
                                                                                                                                                                                                                                                                                                                        rejected).           Conduct review.                                                                     Maintenance
                                                                                                                                                                                                                                                                                           completed).                                                              days prior to construction.
                                                                                                                                                                                                                                                                                                                                                                                                                               Division Approval
          2                          -99                    2                             -99                                                                                                                                                                                                                                                                                                               2
                                                                                                                                                                                                                                                                                                   -99                       -99                     2                            55                                                                 9

                                                                                                                                                                                                                                                                                                                                                                                                                Review completed.                    Review completed.
                                                                                                                                                                                                                                                                                                                                                                                                                 Conduct review.                      Conduct review.


                                                                                                                                                                                                                                                                                                                                                                                                                       2                                  7


       Review partially completed.                                                                                  Review completed.                                                                                                                                                                         Review completed.                 Review completed.                                                                                             Review completed.
                                            Review partially completed.                                                                                                         Review completed.                   Review completed.                                                                                                                                             Review completed.               Review completed.
          Submit clarification.                                              Review completed.                       Conduct review.                                                                                                                                  Review completed.                                                          Conduct review.                                                                                               Conduct review.
                                                 Submit revised                                                                                                                  Conduct review.                     Conduct review.                                                                           Conduct review.                                                     Conduct review.                 Conduct review.
                                                                              Conduct review.                                                                                                                                                                          Conduct review.
                                                 documentation.

                                                                                                                                                                                                                                                                                                               Construction                                                       (Construction
                                                                                                                                                                                   Maintenance                                                                                                                                                Mobility Initiative
              Utility Company                                                                                     Utility Coordinator                                                                               Superintendent                                          Design                               Project                                                          Project) Area                       Right of Way                        Traffic Operations
                                                           3                          2                                                                                              Section                                                                                                                                                       Office
                                                                                                                                                                                                                                                                                                               Management                                                            Office
                             10                                                                                                       24                                                            12                               22                                                   14                                     15                             23                                  13                                  16                                        17

                              Withdrawing                                           Review partially      Review completed.
                                                  Review partially completed.                                                                  Review completed.                                                                                                                                                                                                                                      Review completed.                         Review completed.
  Submitting                   application.                                           completed.           Conduct review.                                                                                                                                                                                    Review completed.
                                                     Submit clarification.                                                                                       Review completed.                                  Review completed. Review completed. Review completed. Review completed.                                                                                                            Conduct review.                           Conduct review.
 clarification.            Nothing (application                                     Submit revised                            Review completed. Conduct review.                              Review completed.                                                                                                 Conduct review.        Review completed.                                                                        Review completed.                  Review completed.
                                                                                                                                                                  Conduct review.                                    Conduct review.   Conduct review.   Conduct review.                                                                                Review completed.
Conduct review.                withdrawn).                                          documentation.                             Conduct review.                                                Conduct review.                                                              Conduct review.                                             Conduct review.                                                                          Conduct review.                    Conduct review.
                                                                                                                                                                                                                                                                                                                                                         Conduct review.


      5                           -99                   Utility Company                       3                     2                   5                  12                 22                        2                    5               12                       2                     5                           5                    2                      5                                             2                      5                2                        5

                                                                           25

                                                                                                                                                                                                                                                                            Review partially                                                                                                                               Review completed.
                                                                                                                              Review partially             Review partially                                                                                                                                                                                                             Review completed.                                                Review completed.
                                                                          Withdrawing application.                                                                                 Review completed.                                                                          completed.            Review partially completed.                                                                                             Conduct review.
                                             Submitting                                                                         completed.                   completed.                                                      Review completed.                                                                                                                                           Conduct review.                                                  Conduct review.
                                                                           Nothing (application                                                                                     Conduct review.                                                                        Submit clarification.         Submit revised                Review completed.    Review completed.
                                            clarification.                                                                   Submit clarification.         Submit revised                                Review completed.    Conduct review.
                                                                                withdrawn).                                                                                                                                                       Review completed.                                      documentation.                 Conduct review.      Conduct review.
                                           Conduct review.                                                                                                 documentation.                                 Conduct review.                          Conduct review.
                                                                                                                                                                                                                                                                                                                                                                                                                                                           Construction
                                                                                                                                                                                                                                                                                                                                                                                                                            CCMO/Special
                                                                                                                         Utility Company                                                                                                                                  Utility Company                                                                                              Utility Coordinator                                                   Project
                                                                                                                                                                                                                                                                                                                    3                         2                         5                                                     Design
                                                  24                                 -99                                                                            3                    2                      5                 24                     22                                                                                                                                                                                                Management
                                                                                                                                              20                                                                                                                                            21                                                                                                           37                                    35                                36

                                                                                                                                               Withdrawing                                                                                                                                   Withdrawing                                                                                Review completed.                   Review completed.             Review completed.
                                                                                                             Submitting                                                                                                                                     Submitting                                                                                                                   Conduct review.                     Conduct review.               Conduct review.
                                                                                                                                                application.                                                                                                                                  application.
                                                                                                            clarification.                                                                                                                                 clarification.
                                                                                                                                            Nothing (application                                                                                                                          Nothing (application
                                                                                                           Conduct review.                                                                                                                                Conduct review.
                                                                                                                                                withdrawn).                                                                                                                                   withdrawn).
                                                                                                                                                                                                                                                                                                                                                                                               13                                  13                                13
                                                                                                                 12                                  -99                                                                                                       13                                   -99




                                                                    Texas
                                                                   Transportation                                                                                                                            Transportation Operations Group                                                                                                                                                                                                                  4
                                                                   Institute
                               Workflow Diagram (Part 2)                                                                                                                                                                  Used when utility company attempts
                                                                                                                                                                 Maintenance supervisor or utility                        to submit 48-hour notification, but no
                                                                                                                                                                 permit office takes control if utility                   maintenance inspector is available to
                                                                                                                                                                                                                           receive it. UIR forwards notification                                                                                                                  Determined when making
                                                                                                                                                                company fails to notify TxDOT after
                                                                                                                                                                                                                                  to utility permit office.                                                                                                                   inspection office selection during
                                                                                                                                                                     construction has started.                                                                                                                                  Utility Company                                    permit approval (Box 8)
                                                                                           Used when application
                                                                                             routing fails during
                                                                                          amendment review. UIR                                                                                                                                                                                                                                  55
                                                                                           forwards application to
                                           Utility Company                                   utility permit office.

                                                                                                                                                                      Withdrawing                                                                     Ready to start construction.                                                Ready to start
                                                                                                                           Submitting amendment.                                                             Status changed to                                                                                                                                                                                                                  Ready to start
                                                                                                                                                                       application.                                                                      Route to inspector.                                                       construction.
                                                                                                                            Review amendment.                                                              construction. Conduct                                                                                                                                                                                                                 construction.
                                                                                                                                                                   Nothing (application                                                                                                                                         Conduct inspection.                                                                                           Conduct inspection.
                                                                                                                                                                                                                inspection.
                                                                                                                                                                       withdrawn).
                                                                                                                                                                                                                                                                                                                                                                                                                                               (Construction
                                                                                   Application routing                         Utility Permit                                                                                                              Utility Permit                                                        Maintenance
                                                                                   failed. Forward to                                                                      -99                                                                                                                                                                                                                                                                 Project) Area
                                                                                                                                   Office                                                                           71                                         Office                                                              Section
                                                                                   appropriate user.                                                                                                                                                                                                                                                                                                                                              Office
                                                                                                                                                60                                                                                                                           59                                                                  71                                                                                                           111

                                                                                                                                                                                                                                            Utility company               Utility company
                                                  Review completed.            Amendment approved.                                                       Review partially
                                                                                                             Amendment denied.                                                                            Review partially completed.     notification received.        notification received.
                                                    Approve/reject             Amendment approved.                                                         completed.                                                                                                                                                                                             Construction completed.
                                                                                                             Amendment denied.                                                                            Submit revised amendment.       Conduct inspection.           Conduct inspection. Stopping construction.                                                                                                                        Stopping construction.
                                                     amendment.                 Notify TxDOT (using                                                     Submit clarification.                                                                                                                                            Construction not ready to start.             Conduct post-                Construction not ready to start.                                      Construction completed.
                                                                                                             Notify TxDOT (using                                                                                                                                                                Stop construction.                                                                                                                          Stop construction.
                                                                               UIR) 2 business days                                                                                                                                                                                                                      Re-notify TxDOT (using UIR) 2             construction review.            Re-notify TxDOT (using UIR) 2                                          Conduct final review.
                                                                                                             UIR) 2 business days                                                                                                                                                              Submit amendment.                                                                                                                           Submit amendment.
                                                                                prior to construction.                                                                                                                                                                                                                       business days prior to                                                    business days prior to
                                                                                                             prior to construction.                                                                                                               71                           111                                                construction.                                                             construction.
                                                     Utility Permit                                                                                     Utility Company                                        Utility Company
                                                      Approval                                                                                                                                                                                    Construction not ready to start.
                                                                                          55                          55                                                                                                                          Re-notify TxDOT (using UIR) 2
                                                                                                                                                                                                                                                                                               Utility Company                                                        Utility Permit                                                          Utility Company
                                                                         61                                                                                                  66                                                    67                 business days prior to                                                            55
                                                                                                                                                                                                                                                           construction.
                                                                                                                                                                                                                                                                                                                                                                          Office
                                                                                                                                                                                                                                                                                                                                                                                                                55                                                                   73
                                                                                                                                                                                                                                      Withdrawing
                                                                                                                                                                                                                                                                                                                  72                                                                     73                                                                   112
                                                                                                                                       Submitting clarification.        Withdrawing                 Submitting revised
                                                  Amendment approved.               Amendment denied.                                                                    application.                                                  application.                55
                                Amendment denied. Amendment approved.                                         Review completed.           Conduct review.                                             amendment.                                                                                                                                                                                                                                                   Withdrawing
                                                                                    Amendment denied.                                                                Nothing (application                                          Nothing (application
                                 Nothing (permit   Notify TxDOT (using                                         Conduct review.                                                                       Conduct review.                                                                                                                                                                                                     Submitting amendment.                      application.
                                                                                    Notify TxDOT (using                                                                  withdrawn).                                                   withdrawn).
                                    expired).     UIR) 2 business days                                                                                                                                                                                                                                      Withdrawing                                                                                                     Conduct review.                     Nothing (application
                                                                                    UIR) 2 business days                                                                                                                                                                          Amendment submitted.
                                                   prior to construction.                                                                                                                                                                                                                                    application.                                                                                                                                           withdrawn).
                                                                                    prior to construction.                                                                                                                                                                         Review amendment.
                                                                                                                                                  60                            -99                            60                          -99                                                           Nothing (application
                                                                                                                                                                                                                                                                                                             withdrawn).
                                          -99                    55                            55                60                                                                                                                                                                                                                                                                                                                60                                      -99
                                                                                                                                                                                                                                                                                          60                      -99     Construction completed.
                                                                                                                                                                                                                                                                                                                          Construction completed.
                                                                                                                                                                                                                                                                                                                                                                   Review completed.
                                                                                                                                                                                                                                                                                                                              Submit as-built                                                                        Process completed.
                                                                                                                                                                                                                                                                                                                               certification.     Review completed. Conduct review. Review completed.
                                                                                                                                                                                                                                                                                                                                                                                                                        Nothing (utility
                                                                                                                                                                                                                                                                                                                                                   Conduct review.                   Conduct review.
                                                                                                             Review completed.                    Review completed.                      Review completed.                                                                                                                                                                                                         installation completed).
               Review completed.                                  Review completed.
                                                                                                              Conduct review.                      Conduct review.                        Conduct review.                                        Review completed.
                Conduct review.                                    Conduct review.
                                                                                                                                                                                                                                                  Conduct review.
                                                                                                                                                                                                                                                                                                                                                            71               111              Utility Permit                -99
                                                                                                                                                                                                                                                                                                                             Utility Company
                                                                                                                                                                                                                                                                                                                                                                                               Approval
                                                                                                             Maintenance
                   Design                                        Superintendent                                                                      Area Office                       Utility Coordinator                                       Traffic Operations
                                                                                                               Section                                                                                                                                                                                                                         81                                                              88
                                74                                                   69                                       63                                      62                                       68                                                       78                                                  Submitting as-built
                                                                                                                                                                                                                                                                                                                               certification.
                                                                                                                                                                                                                                                                                                                          Conduct as-built review.                      Process completed.                          Review completed.
     Review completed.                                                                                                                                                                                                                                    Review completed.
                                                                          Review completed.                                                                        Review completed.                                                                                                                                                                                       Nothing (utility                          Conduct review.
                                       Review completed.
      Conduct review. Review completed. Conduct review. Review completed. Conduct review.                                                                                            Review completed. Review completed.                 Review completed. Conduct review.
                                                                                                                                                                    Conduct review.                     Conduct review.                                                                                                                                               installation completed).
                                                         Conduct review.                                                                                                              Conduct review.                                     Conduct review.
                       Conduct review.
                                                                                                                                                                                                                                                                                                                                      73
          60                       62             60                      62                    63                                                                         60                    62                      63                      60                     62                                                                                                         -99                                      73


Review partially completed. Review partially completed.           Review completed.                  Review completed.
                                                                                                                                                Review completed.                  Review completed.                Review partially completed.                            Review partially completed.                          Review completed.
   Submit clarification.         Submit revised                     Conduct review.                   Conduct review.                                                                                                                                                                                                                                                     Review completed.
                                 documentation. Review completed.                   Review completed.
                                                                                                                                                 Conduct review. Review completed. Conduct review. Review completed.     Submit revised                                       Submit clarification.      Review completed.       Conduct review.      Review completed.    Conduct review.      Review completed.                                                            Legend
                                                                                                                                                                  Conduct review.                                        documentation.                                                                   Conduct review.                                                                        Conduct review.
                                                                                     Conduct review.                                                                                                 Conduct review.                                                                                                                                   Conduct review.
                                                    Conduct review.

      Utility Company                                                                                                                                                                                                                                                        Utility Company                                                                                                                                                                                  Start state
                                     67                68                     69                62                 60                                      60                     63                      68                  69                      67                                                           74                   75                   76                   77                    78

                       65                                                                                                                                                                                                                                                                      64                                                                                                                                                                     -99     Exit system
                                                                      Review completed.                                       Review completed.                                        Review completed.
                                                                       Conduct review.                                         Conduct review.                                          Conduct review.                                                                                Withdrawing application.


                                                                                                                                                                                                                                                                                                                                             Pre-construction
  Submitting          Withdrawing
                                                                                                                                                                                                                                                             Submitting clarification.  Nothing (application
                                                                                                                                                                                                                                                                                                                                                                                                                                                                       Y      Short cut to Location Y
 clarification.        application.
                   Nothing (application                               Construction                                                                                                                                                                              Conduct review.              withdrawn).
Conduct review.                                                                                                             Mobility Initiative
                       withdrawn).                                      Project                                                                                                        Right of Way
                                                                                                                                 Office
                                                                      Management
                                                                                                                                                                                                                                                                          62                     -99                                                                                                                                                                         Office A
                                                                                        75                                                      76                                                         77
   63                    -99
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Location X
                                                  Review completed.                  Review completed.         Review completed.          Review completed.            Review completed.              Review completed.
                                                   Conduct review.                    Conduct review.           Conduct review.            Conduct review.              Conduct review.                Conduct review.                                                                                                                                                                                                                                              Action completed by Office A.


                                                            60                                 62                     60                              62                        60                                  62                                                                                                                                Construction                                                                                                  Request action from Office B.



                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Office B

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Location Y




                                                             Texas                                                                                                                                                                          Post-construction
                                                            Transportation                                                                                                                                          Transportation Operations Group                                                                                                                                                                                                                     5
                                                            Institute
User System Requirements

• Desktop/Laptop with Pentium Processor
  or higher
• Internet Explorer 6.0
• Adobe Acrobat Reader 6.0
• Internet connection
• Email account
• UIR active account
   Texas
  Transportation   Transportation Operations Group   6
  Institute
        Additional Information
https://apps.dot.state.tx.us/uirpro/
http://uir.tamu.edu/uirdemo/ (demo)
• Online help system
• User manual
• Training materials
Cesar Quiroga – TTI (RS): c-quiroga@tamu.edu, 210-731-9938
Jesse Cooper – ROW (PD): jcoope2@dot.state.tx.us, 512-416-2874
John Campbell – ROW (PC): jcampbel@dot.state.tx.us, 512-416-2909

        Texas
       Transportation      Transportation Operations Group   7
       Institute
                 Project Status

• Pilot implementation in San Antonio
• Four utility companies
  Water utility
  Electric utility
  Major telecom
  Cable TV company
• All utility permits within Bexar County
• Lessons learned for statewide implementation
      Texas
     Transportation   Transportation Operations Group   8
     Institute
      Implementation Issues

• Utility company acceptability
  Detailed utility installation coordinates
  Buy-in from administration
  Concern about Internet-based procedures
  Proprietary information security
• DOT concerns
  System scalability
  Ability to capture district-level procedures

      Texas
     Transportation    Transportation Operations Group   9
     Institute
Project Status (as of 09/24/08)
                                        Amarillo




                                                   Childress

                                    Lubbock                         Wichita Falls
                                                                                               Paris
                                                                                                        Atlanta
                                                   Abilene               Fort Worth Dallas

                                                                                                   Tyler


                                                                                    Waco
                               Odessa                                                                  Lufkin
                                                                Brownwood
                                              San Angelo                                   Bryan
                     El Paso
                                                                        Austin
                                                                                                           Beaumont
                                                                                               Houston



       Online                                                  San Antonio           Yoakum


       Future                                              Laredo
                                                                        Corpus Christi




                                                                       Pharr

     Texas
    Transportation     Transportation Operations Group                                                      10
    Institute
Project Status (as of 09/24/08)
  District            Started           Total                Active
 San Antonio           09/05            4,945                1,777
 Pharr                 06/06            3,650                 1,372
 Bryan                 05/07               583                 461
 Fort Worth            06/07              1,445                792
 Houston               09/07                 481                396
            Total                      11,104                4,798
      Texas
     Transportation        Transportation Operations Group            11
     Institute
 Major System Functionality

• Database-driven
• Interactive GIS-based permit location
• Permit event and document tracking
• PDF file conversion
• Utility company/DOT user management
• Tabular and map-based reports
• Performance measures
     Texas
    Transportation   Transportation Operations Group   12
    Institute
 Texas
Transportation   Transportation Operations Group   13
Institute
 Texas
Transportation   Transportation Operations Group   14
Institute
                     Benefits

• Automation
• More thorough, faster reviews
• Reporting and accountability
• Institutional memory
• Document retention practices


     Texas
    Transportation    Transportation Operations Group   15
    Institute
                     Challenges

• Garbage in / garbage out …
  Automation does not “automatically” result in
   better, more reliable deliverables
• DOT and utility company training
• Utility company compliance
  Utility Accommodation Rules
  Notification to DOT prior to construction


     Texas
    Transportation     Transportation Operations Group   16
    Institute

				
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