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MEMORANDUM Powered By Docstoc
					                                                                        300 E. Locust Street, Suite 100
                                                                                Des Moines, IA 50309
                                                                                         515-244-0021



                                            MEMORANDUM

DATE:        November 11, 2010

TO:          MWA Board Members

CC:          MWA Staff

FROM: Tom Hadden, Executive Director

RE:          Wednesday, November 17, 2010, Board Meeting
This month’s Board meeting is scheduled for Wednesday, November 17, at 5:45 p.m. in the Board
Room at Central Office (300 East Locust Street, Ste. 100, Des Moines, Iowa). If you have
questions about any items listed below, please call me at 323-6535 (w) or 249-6906 (c). I look
forward to seeing you on Wednesday.

The following numbered items correspond with the number of the item on the agenda:

Consent Agenda Items

8.        Resolution 11-10-03 - Approval of Engineer’s Design Proposal for Master Development Plan
          at Metro Park West Landfill – Action for Approval
          Metro Waste Authority needs to contract professional engineering services to prepare a
          Master Development Plan for Metro Park West. The Master Development Plan will identify
          future cell development design that optimizes site utilization and landfill practices, while
          ensuring regulatory compliance, for MPW Landfill. It will provide for the disposal of waste for
          the next twenty-five plus years. We recommend securing the services of HDR Engineering
          to prepare this plan for a cost of $195,347. The Proposal is similar though significantly
          smaller in scope to one performed in 2004-2005 for Metro Park East for approximately
          $900,000. Funding is available in the Cell Development Reserve. Staff recommends that
          the Board accept the proposal from HDR for $195,347.

9.        Resolution 11-10-04 – Approval of Contractor for Metro Park East Phase 1 Well Drilling –
          Action for Approval
          MWA solicited proposals from two experienced contractors for the replacement of nine
          leachate/gas extraction wells at the Metro Park East Landfill. The replacement is budgeted
          under the Post-Closure Care Fund. Proposals will be received on November 15. Cost is
          estimated at $150,000. Board agenda write up and recommendation will be provided prior
          to Board meeting.

10.       Resolution 11-10-05 – Approval of New Recycling Containers for Recycling Drop-Off Sites –
          Action for Approval
          MWA would like to purchase new recycling containers in order to meet one of its
          Environmental Management System (EMS) objectives increase and improve recycling
          efforts at MWA facilities (Metro Park East Landfill, Metro Park West Landfill, Metro Compost
          Center, and the Regional Collection Center), existing MWA self-haul locations, and a new
          potential self-haul location in West Des Moines. The new containers will collect tires, wood,
                                                     1
      Page 1 of 52
          metal, and single stream recycling materials at the MWA facilities and the Metro Recycling
          Center. Eight-yard single stream recycling containers will be used at the self-haul recycling
          locations. Purchasing the containers will also save MWA the rental fees it pays for the
          current containers. The purchase of the containers will also allow MWA to provide a self-
          haul recycling program that will be consistent in appearance and color-coded by material
          placed into each container. MWA received four quotes for the containers and recommends
          Gregory Container for a total price of $108,498. MWA received a SWAP grant for $68,000
          from IDNR for the Recycling Drop Off program, which includes a forgivable loan in the
          amount of $20,000 and a zero-interest loan in the amount of $48,000. The remaining
          $40,498 is available in the Sinking Fund (Budget FY10/11at $87,000). Staff recommends
          that the Board accept the estimate from Gregory Container for a total cost of $108,498.

End Consent Agenda Items

Regular Agenda Item(s) 11-13

11.       Resolution 11-10-06 - Approval of Metro Transfer Station Wheel Loader Purchase – Action
          for Approval
          The wheel loader will be used at the Metro Transfer Station (MTS) for handling of solid
          waste. The facility is now operating with two loaders to better handle the waste volume and
          to increase customer service. Three proposals were received with staff recommending the
          Volvo L110F in the amount of $280,500. The $182,000 budgeted for this purchase was for
          a smaller machine. We recently changed specifications to a larger sized loader to provide
          for increased efficiencies in handling waste volume at MTS. To make up the $98,500
          difference, the purchase of some current fiscal year budgeted items for equipment will be
          delayed. Staff recommends that the Board accept the proposal from Scott Van Keppel,
          including the Extended Coverage Contract for a total cost of $280,500.

12.       Resolution 11-10-07 – Approval of IT Disaster Recovery Upgrade – Action for Approval
          RSM McGladrey has conducted an IT disaster recovery review for MWA. Currently, MWA
          has two servers that are over eight years old, two over seven years old, and two over four
          years old. To guard against equipment failure, McGladrey has recommended replacing the
          six oldest servers with three large ones and deploying virtualization that will automatically
          move users from one server to another in the event one goes down. McGladrey’s primary
          concern is that we are storing a considerable amount of data servers that have already
          exceeded their reasonable life. Two other recommendations are to add a second firewall at
          Lightedge for internet and email protection, and a second core switch at Central Office. The
          estimated project total is $104,982 and includes the new hardware, software upgrades,
          licenses, and McGladrey’s consulting fee of $30,000. The project will be implemented
          following Board approval. Recommend approval.

13.       Regional Collection Center (RCC) Clean Up Crew Events – Western Suburbs and Satellite
          Program Presentation
          Kyle Fischer, Mobile Program Coordinator, will provide a brief summary of western suburb
          hazardous waste collection events, and will report on satellite partnerships in relation to
          participation and the amount of materials being collected.




                                                                                                          2
      Page 2 of 52
                                                   Metro Waste Authority
                                                      Board Meeting
                                                    November 17, 2010
                                                        MWA Central Office
    Board of Directors                 300 E. Locust Street, Suite 100, Des Moines, IA 50309
    2010 Calendar Year
                                                              5:45 p.m.
        Gary Welch
          Chair                                              Agenda
      Gerd Clabaugh
        Vice-Chair        1. Call to Order, Roll Call

                          2. Approval of Regular Agenda
       Stacey Warren
          Altoona
                          3. Public Forum
        Gary Welch
         Ankeny
                          CONSENT AGENDA
        Keith Ryan        The following are routine items enacted by one roll call vote without separate
        Bondurant
                          discussion unless someone, Board or Public, requests an item be removed for
       Paul Leighton      consideration:
           Clive          4. Approval of Consent Agenda – Items 4 through 10
        Skip Moore
        Des Moines        5. Consideration of Minutes of October 20, 2010, Metro Waste Authority Board
        Todd Major
                             Meeting – Action for Approval
          Elkhart
                          6. Resolution 11-10-01 – Consideration of September 30, 2010, Financial
         Ron Long
          Grimes
                             Statements – Action to Receive and File

       Gerd Clabaugh      7. Resolution 11-10-02 – Consideration of October 2010, Monthly Expenditures
         Johnston
                             – Action for Approval
        Jon Woods
        Mitchellville     8. Resolution 11-10-03 – Approval of Engineer’s Design Proposal for Master
        Dave Murillo         Development Plan at Metro Park West Landfill - Action for Approval
         Norwalk

          Bill Lack
                          9. Resolution 11-10-04 – Approval of Contractor for Metro Park East Phase 1
        Pleasant Hill        Well Drilling – Action for Approval
       Tim Rhoades
         Polk City
                          10. Resolution 11-10-05 – Approval of New Recycling Containers for Recycling
                              Drop-Off Sites – Action for Approval
     Tom Hockensmith
       Polk County
                          END CONSENT AGENDA
        Tony Strom
         Runnells         Approval of Regular Agenda - Item(s) 11 through 12
        Ron Pogge
        Urbandale         11. Resolution 11-10-06 – Approval of Metro Transfer Station Wheel Loader
        Steve Gaer            Purchase – Action for Approval
      West Des Moines
                          12. Resolution 11-10-07 – Approval of IT Disaster Recovery Upgrade – Action for
      Steve Peterson
      Windsor Heights         Approval

                          13. Regional Collection Center (RCC) Clean Up Crew Events – Western Suburbs
   Thomas B. Hadden III
    Executive Director        and Satellite Program Presentation – Kyle Fischer

                          14. Director’s Report
 Next Board Meeting
  January 19, 2011        15. Chair’s Report
 MWA Central Office
300 E. Locust, Ste. 100
 Des Moines, IA 50309     16. General Board Discussion and Other Business
       5:45 p.m.
                          17. Adjournment
           Page 3 of 52
                                                                                    300 E. Locust Street, Suite 100
                                                                                             Des Moines, IA 50309
                                                                                                     515-244-0021

                              October 20, 2010 Board Meeting Minutes
___________________________________________________________________________

 1.              Call to Order, Roll Call
                 The meeting was held at Metro Waste Authority’s Central Office location. Gary Welch, chair,
                 called the October 20, 2010, Metro Waste Authority Board meeting to order at 6:45 p.m. A
                 quorum was present.

Stacey Warren, Altoona               Absent at Roll Call   Dave Murillo, Norwalk                   Present
Gary Welch, Ankeny                   Present               Bill Lack, Pleasant Hill                Present
Keith Ryan, Bondurant                Present               Tim Rhoades, Polk City                  Present
Paul Leighton, Clive                 Present               Tom Hockensmith, Polk County            Absent
Skip Moore, Des Moines               Present               Tony Strom, Runnells                    Absent
Todd Major, Elkhart                  Absent                Ron Pogge, Urbandale                    Present
Ron Long, Grimes                     Present               Steve Gaer, West Des Moines             Present
Gerd Clabaugh, Johnston              Present               Steve Peterson, Windsor Heights         Present
Jon Woods, Mitchellville             Present

                 Stacey Warren, Altoona, arrived at 5:47 pm.

 2.              Approval of Regular Agenda
                 Moved by Grimes, seconded by Mitchellville, to approve the October 20, 2010, board meeting
                 agenda. Motion carried unanimously by voice vote.

 3.              Public Forum
                 There were no requests to address the Board.
                 __________________________________________________________________________
                 CONSENT AGENDA
                 The following are routine items enacted by one roll call vote without separate discussion unless
                 someone, Board or Public, requests an item be removed for consideration:

 4.              Approval of Consent Agenda – Items 4 through 11
                 Moved by Mitchellville, seconded by Clive, to approve the consent agenda items 4 through
                 11. Motion carried unanimously by voice vote.

 5.              Consideration of Minutes of September 15, 2010, Metro Waste Authority Board Meeting –
                 Action for Approval

 6.              Resolution 10-10-01 - Consideration of August 31, 2010, Financial Statements – Action to
                 Receive and File

 7.              Resolution 10-10-02 - Consideration of September 2010, Monthly Expenditures – Action for
                 Approval

 8.              Resolution 10-10-03 - Approval of Toter Loan Payoff Schedule - Action for Approval

 9.              Resolution 10-10-04 - Approval of Purchase via State Contract of Two Dodge Pickup
                 Trucks for Regional Collection Center - Action for Approval

 10.             Resolution 10-10-05 - Approval of HDR Engineering Procurement to Design Leachate
                                                            1
      Page 4 of 52
             Holding Basin at Metro Park East Landfill - Action for Approval

11.          Resolution 10-10-06 - Approval of Greenstar Contract Amendment - Action for Approval

             END CONSENT AGENDA

             Regular Agenda Items for Approval – Item 12

12.          Resolution 10-10-07 - Approval of Gulling Property Purchase - Action Item
             The Gulling property is adjacent and directly south of the MPE landfill field station and joins
             Camp Creek. The official survey has been completed and includes 42.13 acres plus the
             homestead. Metro Waste Authority will pay $7,000 per acre for each full acre over 40. The
             $7,000 per acre is a number derived from previously purchased farmland in the area. The
             plan is to have all buildings removed from the property within 8 months. There are a number
             of positives for the purchase; we’ll be able to protect Camp Creek, reduce erosion, and
             develop 20 acres into a wetland’s bank. Over time we may allow member communities or
             developers to purchase permanent easements along the wetland for wetland mitigation.
             Metro Waste Authority will leverage $70,000 from a WIRB Grant towards the purchase. One
             half of the total purchase price will be paid at closing, with the balance to be paid on or before
             October 31, 2011.

             Question: Steve Gaer, West Des Moines, asked how much we would be selling the wetland
             credits for.
             Response: Tom responded $20,000 per acre.
             Comment: Steve Gaer mentioned that Dallas County has a big wetland bank which is selling
             at $25,000 per acre.
             Comment: Tom mentioned this could be an item for further board discussion. If communities
             are interested in wetland mitigation and are a member of this organization, it could be more of
             a benefit. More discussion to be held on price per acre for wetland credits.

             Moved by Grimes, seconded by West Des Moines, to approve Resolution 10-10-07. Motion
             carried unanimously by voice vote.

13.          Market Watch Survey Update
             Reo Menning presented the results from the third Market Watch survey of Greater Des
             Moines area residents. On a quarterly basis, Metro Waste Authority has been participating in
             a larger survey to evaluate awareness and association of our programs, MWA brand
             perceptions, and whether our advertising is having any affect. Based on the results of the
             surveys taken, we are seeing an increase in percentages of residents who recognize Metro
             Waste Authority. The first survey results showed Metro Waste Authority at 33%, second
             survey results 37%, and the third survey results 45%. We had strong recognition in the areas
             of yard waste pick up, environmentally safe disposal, recycling, and disposal of garbage.

14.          Metro Transfer Trucks Efficiency Study
             Jeff Dworek presented results of efficiencies we have seen at the Metro Transfer Station
             (MTS) over the last several years and since modification of our system in 2001. In 2001 we
             saw just under 21 tons per hauling payload, and once the transition was made we started
             seeing 23 tons per payload, which has increased our efficiencies. When the MTS was
             modified we went from a compactor operation to a top load operation. We changed the trailer
             size and lightened the trailers by removing passenger seats, and changed the amount of
             hydraulic oil for each tractor. The idea was the lighter we could get our equipment without
             sacrificing the durability of the equipment the greater payload we would get. Recently new
                                                     2
  Page 5 of 52
           legislation was passed expanding the exemptions that were given to the construction and
           agriculture industries; if you added additional axles you could haul a higher gross payload on
           state roads. By adding an additional axle to one of our trailers we were able to increase our
           gross vehicle weight from 80,000 lbs. to 88,500 lbs. Traditionally from December through
           March it’s difficult to achieve the maximum payload. The type of materials that come in
           prevents us from getting to the 100% efficiency level. April through November of 2009 we
           were closer to gaining 100% efficiency. In the months of July, August, and September of
           2010 we added an additional tag axle to truck 313. By adding the tag axle we were able to
           increase our payload from 22.76 tons to 26.17 tons. During this timeframe we increased our
           payload 3.41 tons, an increase of 15%. Jeff reported as we convert our equipment over to
           the additional tag axle we can realize an annual savings of 887 less trips, 6,000 gallons less
           fuel, and $1,500 less man hours to haul the same amount of garbage, for a potential savings
           of $0.42 per ton. The savings is specific to labor and fuel increases. There is a significant
           increase in efficiencies just by allowing us to haul more on local roads. The numbers are
           based on 165,000 tons, and savings will also grow proportionally. Jeff explained we will have
           a 15% increase whether we haul 100,000 tons or 165,000 tons, and will see that efficiency
           with the more waste we haul. As we grow we won’t have to add additional staff or equipment
           as quick. The next step is to begin evaluating fuel usage, evaluate modifications to the
           existing fleet, and develop a replacement schedule.

15.        Director’s Report
           Tom introduced our new program manager, Rhonda O’Connor, who started Monday, October
           18. Rhonda will manage the Curb It! and Compost It! programs, market shingle recycling,
           besides managing other duties.

           The October 30, Clean Up Crew event is the last household hazardous waste event for this
           year. This event will be held at the Clive Aquatic Center from 8:00 am to noon, and is open to
           all greater Metro Area residents. No latex paint or electronics will be accepted during the
           event.

           Metro Waste Authority is looking into the possibility of purchasing a 165 foot Mono-Pole
           Mounted Wind Turbine at the Regional Collection Center for energy savings. The study has
           been completed and discussions with the City of Bondurant will take place. Additional
           research is being conducted for better pricing options and payback. More information will be
           provided at the November 3, executive finance committee meeting.

           Metro Waste Authority contracted with System Works to perform a Retro-Commissioning
           Study on our current HVAC system at 300 E. Locust. The study has now been completed
           and the energy savings opportunities were reviewed with staff. The compiled data will be
           presented to Nexant, (Energy Saving Partners) for review and approval. If approved, the cost
           savings opportunities will be reviewed with Mid American Energy for consideration of the
           energy rebate program. The project cost is approximately $100,000 with a payback of 7
           years. Josie Lehman and Geri Crawford have been working on this project as part of the
           environmental management system (EMS). This will be brought to a future board meeting for
           approval.

           Metro Waste Authority is still waiting on the UL rating documentation of the Helical Wind
           Turbine for 300 E. Locust. Once it is received we will go before the City of Des Moines Board
           of Adjustment for approval.

           Metro Waste Authority is participating in the multi-stakeholder sustainability committee that is
           organized by the Des Moines Partnership.
                                                   3
Page 6 of 52
             The Iowa Office of Energy Independence (OEI) has selected the City of Des Moines to
             receive an Iowa Power Fund Community Grant. The grant will be used to support work with
             Natural Capitalism, a group to help businesses learn and become more sustainable. Metro
             Waste Authority is participating in discussions.

             Metro Waste Authority’s staff will be meeting this week on the final review of our purchasing
             policy process. Tom thanked Gerd Clabaugh, Johnston, for all his input towards the policy
             review process. The policy will be brought to a future board meeting for approval.

             Tom will be meeting with Bill Stowe, City of Des Moines Public Works Director, Thursday,
             October 21, to discuss the Metro Compost Center (MCC) site. The City of Des Moines is
             considering adjacent property for their Public Works building.

             The next executive/finance committee meeting is scheduled for Wednesday, November 3, at
             Central Office.

             The November board meeting will be held at the Central Office on Wednesday, November 17.

             An announcement will be forthcoming on whether to hold the December 1, 2010, executive
             finance committee meeting.

             The December 15, 2010, board meeting is cancelled.

 16.         Chair’s Report
             No report.

 17.         General Board Discussion and Other Business
             Dave Murillo, Norwalk, complimented Tom for his professionalism in handling a disposal
             situation at the Metro Park East Landfill which was brought to Dave’s attention.

 18.         Adjournment
             Moved by Altoona, seconded by Bondurant, to adjourn the October 20, 2010, board meeting.
             Motion carried unanimously by voice vote. Meeting adjourned at 6:17 p.m.


____________________________________                      ___________________________________
 Thomas B. Hadden III, Executive Director                         Gary Welch, Chair




                                                    4
  Page 7 of 52
                                              METRO WASTE AUTHORITY
                                             BILLS PAID IN OCTOBER 2010


                        Vendor              Amount                                        Services Provided
 1    A KING'S THRONE, LLC                     $490.00    Green Run portable restrooms
 2    ABC PEST CONTROL INC                      $85.00    Pest control
 3    ABSOLUTE FLAVORS, LLC                    $219.90    Meeting expenses
 4    ADT SECURITY SERVICES                    $170.35    Security
 5    AIRGAS NORTH CENTRAL                      $35.07    Welding supplies
 6    AMERICAN AWARDS, INC                   $1,033.80    Green Run medals
 7    AMERICAN MARKING, INC.                    $23.60    Name plates
 8    AMERICAN SECURITY LLC                    $970.66    Security
 9    ARAMARK UNIFORM SERVICES, INC.           $288.46    Floor mats & rags
10    ARTHUR KERN                              $178.00    Travel expense
11    ARTISTIC WASTE SERVICES, INC.            $238.48    Recycling fee
12    A-TEC RECYCLING, INC.                  $1,938.90    Recycling fee
13    AVI SYSTEMS, INC                         $595.00    Lamp replacement
14    BARKER LEMAR ENGINEERING CONSULTANTS $31,422.52     Engineering fees& cell development cost.
15    BOESEN THE FLORIST                       $107.49    Flowers
16    BONDURANT DEVELOPMENT, INC.              $500.00    MWA grant
17    BOYER PETROLEUM COMPANY                $5,657.98    Petroleum products
18    BRICK GENTRY P.C.                      $5,567.50    Legal expense
19    BROTHERS CONSTRUCTION LTD.             $1,465.32    Gate repair & pipe installation
20    BUREAU OF NATIONAL AFFAIRS               $560.00    Environmental software
21    C & C REALTY L.L.C.                    $5,717.68    Yard bag delivery & storage
22    CAMP TOWNSHIP FIRE DEPT.               $7,791.96    Voluntary host fees
23    CAPITAL CITY EQUIPMENT CO.               $809.16    Parts
24    CAPITAL SANITARY SUPPLY CO INC           $528.99    Supplies
25    CAPITOL CITY HEATING AND COOLING      $11,104.56    Phase 1 post closure expense
26    CAROLINA SOFTWARE                      $1,385.31    Software maintenance
27    CARON COMPACTOR COMPANY               $35,713.00    Equipment track pads
28    CARPENTER UNIFORM CO.                    $351.18    Uniforms
29    CERTIFIED POWER, INC                     $357.09    Cylinder repair
30    CHRISTIAN PRINTERS INC.                  $797.00    Public information
31    CHRISTINA ANDERSON                     $3,492.60    Customer refund
32    CINTAS FIRST AID & SAFETY                $228.10    Health & safety expense
33    CITY GARDENS, INC                      $2,478.00    Site maintenance
34    CITY OF BONDURANT                        $459.35    MWA grant & utilities
35    CITY OF DES MOINES                   $105,398.97    Leachate processing & lease expense
36    CITY OF PERRY WPCF                     $1,822.89    Leachate processing
37    CLEAN HARBORS ENV. SERVICE INC         $8,391.12    Hazardous waste disposal
38    CONSTRUCTION AGGREGATE PRODUCTS        $7,889.19    Parts
39    CONTEMPORARY CATERING INC.               $564.30    Meeting expenses
40    CRAWFORD JOHNSON & NORTHCOTT           $4,000.00    Consulting fee
41    CROSS DILLON TIRE, INC.                $3,811.95    Tire repair
42    CRYSTAL CLEAR WATER CO.                  $108.40    Water
43    DAN'S OVERHEAD DOORS                     $574.12    Door repair
44    DAVIS GLASSWORX                          $450.00    Repair back glass
45    DENMAN & COMPANY, L.L.P.              $10,000.00    Financial audit
46    DES MOINES MOBILE WASH, INC              $999.60    Preventative maintenance
47    DES MOINES PARK & RECREATION             $100.00    Event recycling deposit
48    DES MOINES RADIO GROUP                   $629.50    Public information
49    DES MOINES REGISTER                      $728.11    Public information
50    DES MOINES STEEL CO.                     $178.00    Parts
51    DES MOINES WATER WORKS                 $4,001.59    Human resources fee & utilities
52    DIAM PEST CONTROL                        $155.00    Pest control
53    ED M. FELD EQUIPMENT CO, INC              $70.00    Hazmat inspection
54    ELDER CORPORATION                    $269,535.89    Metro Compost Center pad
55    EMSL ANALYTICAL, INC                     $945.00    Asbestos testing
56    FERRELLGAS                               $512.76    Propane
                                                          Travel expense, meeting expenses, fuel, carwash, supplies, event recycling
57    FIRST BANKCARD                          $4,339.79   bags, registration, Green Run awards, tire repair
58    FLYNN WRIGHT                           $36,478.19   Public information
59    FRANKLIN COVEY CO.                      $1,012.62   Supplies
60    FREEMAN DECORATING COMPANY               $140.00    Table & chair rental
61    FRESH BREWED COFFEE SERVICE              $166.00    Supplies
62    G & L CLOTHING                           $150.45    Green Run shirts
63    GE WATTIER                                 $98.76   Consulting fee
64    GREAT CATERERS OF IOWA                  $1,137.50   Green Run food
65    GREENER ALTERNATIVES LANE                $225.00    Mowing
66    GREENWOOD ELEMENTARY PTA                $1,000.00   MWA grant
67    GRESHAM, SMITH AND PARTNERS             $3,800.00   Consulting fee
68    GRP & ASSOCIATES                         $735.00    Medical waste disposal
     Page 8 of 52
                                          METRO WASTE AUTHORITY
                                         BILLS PAID IN OCTOBER 2010


                     Vendor              Amount                                    Services Provided
69 HALLETT MATERIALS                       $253.15    Tipping floor sand
70 HALVORSON TRANE BUILDING SOLUTIONS        $96.43   Humidity sensor
71 HARDIN COUNTY SOLID WASTE COMM.           $50.00   Fire system inspection
72 HARLAND ACE HARDWARE                      $21.99   Dust mask
73 HAWKEYE TRUCK EQUIPMENT                 $285.00    Back up camera system
74 HDR ENGINEERING, INC.                  $6,380.44   Engineering expense
75 HEARTLAND CO-OP                       $64,619.01   Fuel
76 HEAVY HIGHWAY FRINGE BENEFIT ADMIN.     $630.00    Insurance premium
77 HERALD-INDEX                              $70.00   Public information
78 HISTORIC EAST VILLAGE                   $500.00    Sponsorship
79 HYDRO KLEAN                            $1,262.63   Flush out wet well
80 IKON SHARED SERVICE CENTER              $470.26    Copy charges
81 ILLOWA COMMUNICATIONS                  $1,067.19   Radio installation
82 IMWCA                                 $17,573.00   Workman's compensation premium
83 INLAND TRUCK PARTS CO.                 $3,522.21   Parts
84 IOWA CONSERVATION EDUCATION CO.           $25.00   Membership
85 IOWA FIRE EQUIPMENT COMPANY             $464.75    Fire extinguisher & supplies
86 IOWA LABORERS' DISTRICT COUNCIL       $26,295.90   Insurance premium
87 IOWA OIL FILTER RECYCLING CO.           $465.00    Recycling fee
88 IOWA PRESS CLIPPING BUREAU              $320.35    Public information
89 IOWA TELECOM                            $167.18    Telephone expense
90 IOWA WORKFORCE DEVELOPMENT             $1,360.00   Unemployment fee
91 IOWA-DES MOINES SUPPLY                  $207.77    Supplies
92 IPERS                                 $23,618.75   Employer's share of IPERS
93 JACQUELINE WILL                           $74.00   Travel expense
94 JASON'S DELI                            $234.70    Meeting expenses
95 JETCO, INC                             $1,415.40   Well maintenance repair
96 JK WELLHEADS                            $465.00    Wellhead
97 JOSIE LEHMAN                              $31.00   Travel expense
98 JUDI MENDENHALL                           $86.66   Travel expense
99 KABEL BUSINESS SERVICES               $10,918.91   Employee benefit expense & service fees
100 KAL SERVICES, INC.                     $739.06    Yard bag delivery
101 KCCI-TV8                               $525.00    Public information
102 KECK PARKING                          $1,484.00   Parking stalls
103 KEEP IOWA BEAUTIFUL                   $4,000.00   Assessment survey
104 KENWORTH MID-IOWA INC.                $4,229.02   Parts
105 KEYSTONE LABORATORIES, INC.              $41.60   Environmental testing
106 LAB SAFETY SUPPLY, INC.                $869.15    Dangerous place cards, drum plug kit
107 LARRY'S WINDOW SERVICE, INC.          $1,957.60   Janitorial expense
108 LAVA ROW                              $2,134.37   Social media contract
109 LAWSON PRODUCTS, INC                  $2,871.33   Supplies
110 LIGHTEDGE SOLUTIONS, INC              $5,623.93   Phone expense
111 LOWE'S COMPANIES, INC.                   $99.26   Supplies
112 MANAGEMENT PROFESSIONALS              $1,250.00   Management fee
113 MARKETPLACE EVENTS                    $1,666.67   Exhibit space
114 MARTIN MARIETTA MATERIALS            $32,834.03   Road rock
115 MARY GILLASPEY                        $1,068.13   Travel expense
116 MASTERMAN'S                              $78.09   Supplies
117 MCKLVEEN LUMBER COMPANY                $114.18    Parts
118 MENARDS                                  $89.15   Supplies
119 MICHAEL FAIRCHILD                      $129.56    Travel expense
120 MIDAMERICAN ENERGY                    $6,399.38   Utilities
121 MID-CONTINENT SAFETY LLC              $1,168.77   Uniforms
122 MIDLAND POWER COOPERATIVE              $187.62    Utilities
123 MIDWEST CURB GRINDING                  $337.00    Curb repair
124 MIDWEST OFFICE TECHNOLOGY, INC         $882.33    Monthly maintenance & copy charges
125 MINNESOTA GLOVE & SAFETY, INC          $466.67    Uniforms
126 MISSISSIPPI VALLEY PUMP, INC           $317.00    Well pump repair
127 MORGAN OAKS LLC                        $250.00    Dumpster fee
128 MOTOR PARTS WAREHOUSE, INC             $104.90    Parts
129 MR. BILL LEEHART                         $95.35   Windshield repair
130 MRS. DOLORES SIMPSON                     $40.00   Memorial
131 MUNICIPAL INSURANCE SERVICES          $3,434.00   Insurance premium
132 NAPA AUTO PARTS                        $468.85    Parts
133 NCP, INC                              $2,375.00   Consulting services
134 NEXTEL COMMUNICATIONS                  $148.64    Phone expense
135 O'HALLORAN INTERNATIONAL, INC.         $803.02    Parts
136 PAMIDA                                   $15.35   Supplies
137 PANERA BREAD OF IOWA                   $118.88    Meeting expenses
   Page 9 of 52
                                          METRO WASTE AUTHORITY
                                         BILLS PAID IN OCTOBER 2010


                       Vendor            Amount                                      Services Provided
138   PELLA COMMUNITY SCHOOLS             $1,773.66   Customer refund
139   PETERSON PACIFIC CORP                 $283.05   Parts
140   PETTY CASH                            $117.29   Meeting expenses, postage, supplies
141   PIGOTT, INC./OFFICE PAVILION        $1,152.48   Office chairs
142   PRAIRIE CITY / MONROE SCHOOL       $15,583.92   Voluntary host fees
143   PRAIRIE INET                          $390.00   Utilities
144   PRAXAIR DISTRIBUTION INC.              $77.00   Supplies
145   PREMIER ELECTRIC                      $862.38   Install emergency lighting
146   PREMIER MECHANICAL SERVICS          $1,036.08   Repair IT unit
147   PRISTINE LINEN                         $71.70   Floor mats
148   QED ENVIRONMENTAL SYSTEMS, INC      $3,976.65   Phase 1 post closure expense
149   QUICK FUEL                          $1,253.20   Fuel
150   QUICK OIL CO.                       $6,231.51   Fuel
151   QUILL CORPORATION                     $394.43   Supplies
152   R&R REALTY GROUP                    $3,233.23   Management fee & building maintenance
153   RECYCLEME IOWA                      $2,500.00   Recycling fee
154   RED WING SHOE STORE                   $397.20   Uniforms
155   ROTARY CLUB OF EAST POLK COUNTY       $150.00   Membership
156   ROXANNE WILKEN                        $123.00   Travel expense
157   RSM MCGLADREY, INC.                 $9,503.80   Consulting fees
158   RYAN INCORPORATED CENTRAL         $478,049.50   Cell 2B development cost
159   SCALE SOURCE                          $435.00   Scale inspection
160   SCOTT VAN KEPPEL, LLC                 $619.00   Parts
161   SENECA COMPANIES                       $11.17   Nozzle
162   SEPTIC PUMPING SERVICE                $250.00   Septic pumping
163   SHAW ENVIRONMENTAL, INC             $2,748.76   Environmental consulting
164   SHERWIN-WILLIAMS CO.                  $386.05   Supplies
165   SOCIAL SECURITY ADMINISTRATION     $23,783.24   Employer's share of FICA
166   SOUTHEAST POLK BOOSTER CLUB           $500.00   Event cleanup
167   SOUTHEAST POLK COMMUNITY SCHOOL    $15,583.92   Voluntary host fees
168   SOUTHEAST POLK HIGH SCHOOL            $256.32   Green Run shuttle
169   SPORTS PLUS                           $499.40   Green Run shirts
170   STAPLES BUSINESS ADVANTAGE             $39.89   Supplies
171   STEW HANSEN'S DODGE CITY, INC          $58.36   Repair tail light
172   STOREY-KENWORTHY CO.                $1,613.29   Supplies
173   STROH CORPORATION                     $940.17   Repair air conditioning
174   SULLY TRANSPORT, INC.              $17,600.00   Leachate hauling
175   SWANA                                 $181.00   Membership
176   SYSTEM WORKS                       $10,944.00   Retro commissioning
177   TEST AMERICA LABORATORIES, INC     $11,146.34   Phase 1 post closure, environmental testing
178   THE BUSINESS LETTER, INC.             $119.25   Labels
179   THE DUERSON CORPORATION               $721.01   Furnish & install HVAC system
180   THE GROWING CONCERN                   $385.00   Site maintenance
181   THE HANSEN COMPANY, INC.           $95,854.00   Maintenance Building addition
182   THOMPSON PUBLISHING GROUP             $428.50   Subscription
183   TRANS UNION LLC                        $90.00   Credit report
184   TREASURER STATE OF IOWA               $948.43   Sales tax
185   TRILIX GROUP                           $42.12   Domain name charge
186   TRU GREEN CHEMLAWN                     $93.60   Aeration & fall fertilization
187   U.S. COFFEE & TEA COMPANY              $84.75   Supplies
188   UNITED PARCEL SERVICE                 $154.33   Shipping
189   UNITED STATES POSTAL SERVICE        $2,200.00   Postage
190   UNUM LIFE INSURANCE COMPANY            $19.72   Insurance premium
191   URBANDALE PUBLIC WORKS DEPT.       $17,859.60   Yard waste collection expense
192   USA STAFFING, INC.                  $1,625.72   Temporary labor
193   VAN WALL EQUIPMENT                    $983.04   Bale spear
194   VANTAGEPOINT TRANSFER AGENTS        $8,728.81   Employer's share deferred compensation
195   VERIZON WIRELESS                       $60.07   Wireless internet
196   WASTE CONNECTIONS, INC.               $186.91   Waste disposal
197   WASTE MANAGEMENT OF IOWA          $227,269.13   Curbside recycling collection, yard waste collection expense, & recycling fee.
198   WELLS FARGO BANK                      $255.00   Uniforms
199   WILKINS, ROY                          $100.00   Tool allowance
200   XENIA RURAL WATER DISTRICT             $48.00   Utilities
201   ZIEGLER, INC.                     $504,725.61   CAT D7E Dozer, & parts.




  Page 10 of 52
                              Metro Waste Authority Board
                                     Monthly Board Meeting
                                      November 17, 2010

                               CONSENT AGENDA ITEM 8
ITEM
Engineer’s Design Proposal for Master Development Plan at Metro Park West (MPW) Landfill

SUMMARY
The Master Development Plan will identify future cell development design that optimizes site
utilization and landfill practices for the MPW Landfill as it provides for the disposal of waste for the
next twenty-five plus years.
HDR has provided a proposal based upon MWA’s requirements as identified in discussions over
the last few months. The Proposal includes numerous tasks that total $195,347. A detailed
summary of the proposal costs is included in attachment A.

PROJECT GOALS
   Optimize the phased development of the Metro Park West Landfill.
        Identify future capital improvement needs.
        Identify the opportunities and challenges in the development of the Metro Park West
         Landfill.
        Develop design details consistent with current IDNR regulations and similar to those utilized
         at Metro Park East landfill.

DISCUSSION POINTS
The Proposal is similar though significantly smaller is scope to one performed in 2004-2005 for
Metro Park East for approximately $900,000.
The current phased development plan is a carry-over from the previous owner’s design constraints.
It is inefficient, and not up to MWA’s environmental requirements.
As the landfill continues to expand it is important to consider and plan for future support facilities to
provide for optimum development. In addition to landfill disposal capacity, the Plan will address
leachate storage facilities, potential methane facilities, soil borrow areas, surface water controls,
and other infrastructure.
HDR has extensive experience in landfill development and design. They provided the master
development plan for the MPE Landfill and have designed other MWA facilities including the Phase
2 Disposal Area,Phase 1b Disposal Area and the Metro Transfer Station Rehabilitation.

STAFF RECOMMENDATION
Staff recommends that the Board accept the proposal from HDR for $195,347.

BUDGET REQUIREMENTS
The funds are available in Cell Development Reserves.

ATTACHMENTS
Attachment A – HDR Proposal Cost Summary

CONTACTS
Jeff Dworek, Director of Operations      Phone: 333-4445




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                                                  EXHIBIT A

                    METRO PARK WEST LANDFILL ENGINEERING SERVICES
                               METRO WASTE AUTHORITY

                              PROJECT SCOPE OF SERVICES
                                  HDR Engineering, Inc.

    PROJECT STATEMENT AND OBJECTIVE

    The purpose of this scope is to describe the objectives, activities, deliverables, key
    assumptions, and approach that HDR will utilize in carrying out the services requested by
    the Metro Waste Authority (MWA) for the Metro Park West (MPW) Landfill. The
    Scope of Services has been established by Task Series.

    The following are the Task Series described in detail in the Scope of Services section.
    The key Task Series are as follows:
                          Task 100 – Program Management and Meetings
                          Task 200 – Overall Site Master Plan
                          Task 300 – Landfill Site Specific Master Plan
                          Task 400 – Cell Design and Bidding Assistance
                          Task 500 – Permit Modifications

    Project Understanding
    Metro Park West Landfill, formerly known as the North Dallas Sanitary Landfill, is
    located approximately five miles west-northwest of Perry, Iowa. MWA took over the
    operation of this landfill on April 20, 2009.

    The site straddles the line between Greene and Boone Counties and abuts the northern
    Dallas County Line. The permitted disposal area occupies a total of 30 acres on total
    property of approximately 140 acres in area. The facility began accepting municipal
    waste for disposal in 1969, received Permit No. 8-SDP-3-84P in 1984, and has been
    operating under that permit since that time while obtaining permit renewals every three
    years. MPW Landfill currently serves the following communities: Dawson, Linden,
    Minburn, Perry, Redfield, Waukee, and Unincorporated Dallas County; as well as the
    City of Jefferson in Greene County.

    The site supports several solid waste management operations, including solid waste
    disposal, construction and demolition debris disposal, and other solid waste functions.

    As part of MWA’s mission of working towards a quality environment through cost-
    effective waste reduction and removal solutions, MWA is seeking to prepare an overall
    and site specific Site Master Plan and will undertake several critical evaluations to
    optimize site utilization and maintain a state of the art solid waste management system.




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    DRAFT                               Subject to Negotiations                            DRAFT




    What is needed at this time is an overall plan to consolidate all of the required, planned
    and scheduled improvements at the site and to incorporate prior design/construction
    elements.

    The Site Master Plan will consolidate information that is available from previous studies
    and will include supplemental information establishing long-term management plans for
    the site. This plan will include future program expansion. This plan will describe short-
    term activities and key site improvements. The final Site Master Plan will be an asset for
    use in answering questions on site utilization, preparing and identifying capital
    improvement needs, providing guidelines for orderly expansion, and assisting with future
    permit requirements. Once the plan is complete HDR will assist MWA in the design of
    the next cell and in submittal of the permit application associated with the design of the
    next cell.

    In identifying HDR’s approach, we have organized each Task to include an identification
    of key understandings, issues affecting each activity, and an outline of the overall
    approach to addressing these issues. The consolidation of each of these activities will
    result in the final Master Plan and Cell design.

    Scope of Services
    This Scope of Services consists of a detailed breakdown of each task series and includes
    additional items associated with various elements of each task. These tasks were
    prepared based upon our meetings with MWA personnel, a site visit and our
    understanding of MWA’s goals and objectives. For each major deliverable MWA will
    receive a draft and final copy of all documents. Final copies will be furnished in hard
    copy as well as electronic format. The following Task Series is organized to provide an
    orderly and efficient process, resulting in a Site Master Plan and Cell design (to guide the
    future growth and construction at the MPW site).


    TASK SERIES 100 – Program Management and Meetings

    Understanding
    Throughout the execution of the various tasks described in this Scope of Services HDR
    will support the task specific activities by coordination of task and team members,
    meetings, communication, reporting, and quality controls. This task series has been
    established in recognition that these activities transcend the individual tasks, are required
    for effective project execution, may require flexibility in timing, extent and response to
    project needs, and can not always be precisely predicted or assigned to an individual
    activity.




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    DRAFT                             Subject to Negotiations                        DRAFT

    Objective:      Conduct communications between MWA and HDR; plan, organize, and
    monitor project team activities; attend meetings as requested; and prepare and update
    project schedules. Provide support and assistance to MWA in communicating the key
    attributes of the project to MWA board officials.

    HDR Activities:
    101 - Overall Coordination
        Identify key personnel and their roles.
        Resource management and allocation based on project schedules and activities.
        Production coordination.
        Prepare and update overall project schedules.
        Coordination of activities affecting HDR’s services.
        Develop guidance documents for HDR personnel to define key project objectives,
           activities, constraints, guidelines and procedures for project execution.

    102 - Meetings and Liaison
        MWA liaison and electronic communications.
        Telephone conversations.
        Meetings and conferences with MWA and others as directed by MWA. The
           general types of meetings anticipated include the following:
              o Meetings and Progress Reviews - MWA
                      Project Initiation Meeting
                      Brainstorming, Data Review, and Decision Making
                      Report Review and Evaluations
              o Meetings and Reviews with Others e. g., IDNR

    103 - Prepare Cost Opinions and Cost Forecasts
        Develop cost opinions and forecasts based on landfill project development
           outlines.
        Prepare cost estimate for construction of the next cell.

    104 - Quality Audits
        Schedule audits of the Projects to confirm compliance with scope and the project
           quality assurance plans.

    Meetings/Travel:    Travel and meetings for five (5) months in Des Moines or Omaha.
    Once a month meeting will be held with MWA to review project status reports.

    Task Deliverables: Project schedule and schedule updates, all project documentation,
    attendance and presentations at meetings with meeting minutes, cost opinions, and
    project guide.

    Key Understandings and Assumptions: HDR’s Project Manager will be responsible
    for coordinating management and production activities. All activities covered by this
    scope will be completed in approximately five (5) months from Notice to Proceed.




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                                                                                    Page 4 of 14
    DRAFT                              Subject to Negotiations                          DRAFT

    Meetings and project management associated with the Cell design are included in Task
    400.

    An average of one meeting per month will be held, with 1.5 persons (on average) from
    HDR in attendance.

    Information and Services Provided by Others:
    Meeting schedules are to be established by MWA and HDR. MWA is to provide all
    available technical information and response to questions posed by HDR in a timely manner.
    MWA will provide meeting locations for all meetings in Des Moines.


    Task Series 200 – Overall Site Master Plan

    Understanding
    The Overall Site Master Plan will be developed to address the key issues involving land
    uses, facility and site development (current and future). The Overall Site Master Plan
    will include various site plans identifying the use and development of the site.

    Objective: To utilize information that exists or is compiled by MWA to prepare an
    Overall Site Master Plan. This Master Plan will be utilized as a communications tool,
    usable document, and an aide in decision-making related to future site use. The goal of
    the Overall Site Master Plan Task is to present a strategy for ultimate development of the
    MPW site that reflects MWA needs, and space allocation for development.

    HDR Activities:
    201 – Site Conditions and Historic Data
        Compile/Summarize existing technical information/reports related to site physical
           conditions and future development of the site:
               o Geology and Physiography
               o Hydrogeology and Groundwater
               o Site Locational Criteria (Subtitle D/IDNR) - restrictions
               o Ecological and Cultural Resources (if available) - restrictions
               o Others

    202 – Supplemental Assessments
        Identify Drainage Needs. Identify current and future storm water
           management/storage requirements and identify candidate areas for storage.
        Soil Needs. Based on landfill site expansion options and site hydrogeological
           information identify borrow area size or soil required for development of the site
           to the maximum extent possible as a landfill. Task Series 300 will consider
           overall soil balances.
        Identify site buffers and setbacks for incorporation and incorporate this
           information with other space allocation planning, below.
        Identify general landscape and buffering concepts for future refinement.



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                                                                                  Page 5 of 14
    DRAFT                             Subject to Negotiations                         DRAFT



    203 – Facility Space Allocation Plan – Site Master Plan
        Identify space allocation requirements for landfilling as well as ancillary
           provisions for environmental compliance (e.g. storm water and leachate
           management, soil stockpiles and borrow areas, and possibly landfill gas controls)
        Work with MWA to identify and summarize issues and options for space
           allocation. HDR would prepare and meet with MWA to discuss alternate plans
           for refinement and selection.
        Compile an overall Site Plan/Diagram reflecting the basic site requirements and
           identify space allocation provisions for future needs. The Site Plan/diagram will
           include screening, buffers, and plantings areas to the extent appropriate.

    204 – Borrow Area Conceptual Design
        Prepare preliminary plan of sequencing and grading activities will be developed
           to identify staged development of the borrow area corresponding to stages of cell
           development. Soil storage options will be identified with goals of minimizing
           stockpiling of material and avoiding conflicts with landfill operations, planned
           site expansion, or causing drainage and surface runoff problems.
        Grading plans will identify preliminary contours associated with each phase of
           grading and will address access general haul road locations and storm water
           drainage patterns associated with each stage of development.

    Meetings/Travel:      Included in Task Series 100.

    Task Deliverables:
        Site Use Concept/System Definition
        Preliminary Site development and sequence graphic and general schedule of
          development.
        Soil Balance information.
        Borrow area development plan and grading sheets.
        Draft and Final Overall Site Master Plan

    Key Understandings and Assumptions:
        Efforts in this task will focus initially on compiling and summarizing information
          and organizing information in a manner consistent with the preparation of a
          Overall Site Master Plan.
        System concepts will be general in nature to allow MWA flexibility in the final,
          long-term use and development of the Site.
        For fee estimating purposes it was assumed that up to five borrow area grading
          plans would be developed for the conceptual design of the borrow area.
        Deliverables will be in paper and electronic (PDF) format.

    Information and Services Provided by Others:
         MWA will select a final system concept for further plan development in Task
          300.
         MWA to provide copies of available historic data.



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                                                                                     Page 6 of 14
    DRAFT                               Subject to Negotiations                          DRAFT




    Task Series 300 – Landfill Site Specific Master Plan

    Understanding
    The Landfill Site Specific Master Plan incorporates decisions from prior tasks. A key
    objective of this plan is to develop drawing and technical information that will be
    sufficient for inclusion in a permit modification and to obtain IDNR approval.

    Future development related to the expansion of the fill area/site will consider overall soil
    balances and soil borrow sources. Soil storage areas need to be thoughtfully planned so
    that stockpiled material does not conflict with landfill operations, planned site expansion,
    or cause drainage and surface runoff problems.

    Objective: To utilize information compiled in prior tasks and work with MWA to
    prepare a Landfill Site Specific Master Plan for the MPW site. To create a Landfill Site
    Specific Master Plan that is a management and permitting tool over the next 10 to 20
    years and contains detailed information on design adequacy (e.g. drainage and leachate
    handling), cell configuration, expansion plans and approaches to construction and
    operation.

    HDR Activities:

    301 – System Definition Refinement

    Subtask 301.1 Hydrologic Monitoring and Controls
        Summarize hydro-geological information; monitoring systems/well
          configurations; and hydrologic monitoring system plan.
        Identify any special design or monitoring systems (e.g., groundwater controls)
          associated with construction and how such systems will be constructed or
          monitored.

     Subtask 301.2 Storm Water Management Plan
        Define overall drainage and management strategy, on-site features including:
           ditch sizing, culvert locations, location of terraces and let-down structures, ponds
           and pumping and coordinate with other site features.

    Subtask 301.3 Documentation of Adequacy
        The HDR Team will prepare detailed concept drawings, details and cross-
          sections, and development drawings for future expansion of the existing landfill
          area in accordance with [567] IAC 113. This will include refined top of liner and
          final cover contour maps, liner details, storm water run-on and run-off control
          structures in accordance with [567] IAC 113.26(1)f.

    302 –Area Development Plan



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                                                                                     Page 7 of 14
    DRAFT                               Subject to Negotiations                          DRAFT

          The development drawings will be prepared showing both existing and proposed
           topography with contours at appropriate intervals for the future expansion of the
           current landfill area. They will also illustrate groundwater drainage tiles, historic
           soil boring locations, water well locations, drainage patterns, surface structures
           and drainage terraces with associated let-down structures, silt control structures
           and holding basins. The general configuration or arrangement for all cells/areas
           will be illustrated, and typical plan views and cross-sections will be developed for
           each cell/area or group of areas. The cell development plan will illustrate the
           sequential development of cells/areas with respect to time.
          Proposed borrow areas will be identified and illustrated on the development
           drawings and a soil balance will be provided for the future expansion of the
           current landfill area.
          The internal roadway system configuration will show general haul roads for each
           cell/area or groups of areas, and access to on-site facilities including the scale/
           office facility. The configuration of these roadways will consider vehicular
           traffic, and traffic flow patterns into, around and out of the site.

    303 – Summary Report
        Prepare a summary report with an Executive Summary. The report will
           incorporate items described in this and other task and will include the final
           integration and refinement of approaches to develop the MPW expansion. The
           Summary Report will include:
               o Implementation strategy/key Actions
               o Drawings and figures illustrating site development and
                   phasing/sequencing
               o Summary of key information related to future expansion of the current
                   disposal area, including the following:
                      - Soil Balance
                      - Storm Water Management
                      - Ground Water Monitoring/Management
               o Appendices, which include:
                      - Calculations of Drainage Components
                      - Cross-Sections
                      - Details (e.g. Erosion Control, Interim Drainage, Liner Terminations
                          and Transitions, Leachate Extraction, Roads, Terraces, Lift
                          Configurations, Etc.)

    Meetings/Travel:        Included in Task 100

    Task Deliverables:
        Hydraulic Monitoring and Control Summary
        Storm water management system definition
        Site plan, drawings and figures showing overall configuration
        Landfill area Development Plan
        Draft and Final Landfill Site Specific Master Plan Report
        Deliverables will be in paper and electronic (PDF) format.



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                                                                                   Page 8 of 14
    DRAFT                              Subject to Negotiations                         DRAFT



    Key Understandings and Assumptions:
        Efforts in this task will focus initially on compiling and summarizing information
          prepared in prior tasks and organizing and presenting information in a manner
          consistent with the requirements of 567 [IAC] 113.
        Site plans will be based on a recompacted clay liner and the flexible membrane
          liner (FML) (composite liner), and the leachate collection and extraction system
          (drainage layer) required to meet current 567 [IAC] 113 design standards.
        Analysis will not include design calculations for liner and leachate collection
          system adequacy/stability, hydraulic head on the liner, slope stability, seismic
          analysis, settlement, etc. or details of critical structures.

    Information and Services Provided by Others:
         MWA will provide information on current operational practices which will
          remain the same or that will be changed as a result of the landfill expansion.
         MWA will provide any available historic data on soil utilization, including soil
          quantity associated with alternate daily covers. This data will be used to refine
          overall soil needs and soil balances.
         MWA to provide historic hydro-geological information.

    Task Series 400 –Cell Design and Bidding Assistance

    Understanding
    The MWA’s MPW active fill area will reach practical landfilling limits in 2011/2012.
    The system definition within the current MPW Landfill Permit is being updated in Tasks
    100 through 400 above and will be the basis for design.

    HDR will maximum re-use of the bid document from the MPE and other projects HDR
    has undertaken for MWA. .

    401 – Finalize Design Basis/Design Development
    Objective:
    To make final decisions necessary to initiate the design activities. Compile/summarize
    previous record documents, as necessary to define all major design interfaces.

    HDR Activities:
     HDR will meet with the MWA to: confirm or identify other project requirements and
      issues; and, update the project schedule and proposed deliverables. Technical areas
      of discussion will include:
              o Approach to defining cell construction phasing and limits of winter
                  construction;
              o Methods of storm water controls during construction;
              o Changes to environmental monitoring systems (e.g., groundwater control,
                  groundwater monitoring)




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                                                                                         Page 9 of 14
    DRAFT                                Subject to Negotiations                             DRAFT

             o Soil borrow source, soil handling, traffic, and soil stockpiling
                 requirements;
             o Structure of bids and any provisions to accommodate MWA funds
                 available.
             o Confirm or identify other project requirements.
     HDR will review past design documentation and identify changes and design
      requirements for preparation of construction plans and specifications. MWA or their
      construction quality assurance engineer will provide input and recommendations on
      changes from lessons learned in past MPW construction.
     HDR will prepare Preliminary Engineer’s Opinion of Probable Construction Cost.


    402 –Cell Expansion Design
    Objective: To design a constructible lateral expansion of the active landfill area and
    prepare construction documents suitable for bidding and construction.

    HDR Activities:
    HDR will prepare liner, in-cell leachate collection system and ancillary designs for the
    new cell based on Master Plan changes, past designs and existing infrastructure. Overall
    design will include the necessary details for:
                o   grading, including existing and proposed contours,
                o   clay liner and flexible membrane liner (FML) details,
                o   leachate collection and removal system,
                o   tie-ins to existing leachate collection and management system
                o   groundwater control system and new pump station
                o   ground water monitoring well relocation
                o   storm water perimeter drainage routing
                o   conceptual contours and construction details for the planned borrow area(s)
     The final design of the in-cell leachate system will include construction details and
      drawings for the leachate collection lines, sumps, clean-out structures, and the
      leachate drainage layer within the cell.
     HDR anticipates MWA will conduct subsequent field surveying immediately prior to
      the construction tasks. This will be done to establish actual site conditions and soil
      excavation quantities prior to start of construction.
     HDR will prepare and submit progress construction plans and specifications, contract
      documents and opinions of cost for review by the MWA. HDR will utilize the
      General Conditions most recently approved by MWA and prepare applicable
      supplement conditions and construction contract documents. HDR will provide
      design documents for MWA review at the 75%, and 90% design stages and will meet
      with the MWA during each review to discuss these documents.
     HDR will prepare Updated Engineer’s Opinion of Probable Construction Cost to coincide
      with 90% design documents.

    403 – Final Contract Documents and Bidding Document Preparation
    Objective:




Page 20 of 52
                                                                                 Page 10 of 14
    DRAFT                              Subject to Negotiations                        DRAFT

    To prepare final Contract Documents (Bid Documents – Plans and Specifications) for a
    constructible lateral expansion of the MPW facility.

    HDR Activities:
     HDR will prepare final contract documents for all design elements identified by
      MWA.
     The final Contract Documents for the new cell area will include:
             o Notice of Public Meeting
             o Advertisement for Bids
             o Instructions to Bidders
             o Form of Proposal
             o Bid, Performance, and Payment Bond Forms
             o Notice of Award
             o Form of Agreement with Contractor
             o Notice to Proceed
             o General Conditions (EJCDC documents)
             o Supplemental Site Specific General Conditions
             o Detailed Drawings and Specifications

    404 – Bidding Assistance
    Objective:
    Assist MWA with the activities associate with the solicitation of bids.

    HDR Activities:
    HDR will assist MWA in the solicitation and evaluation of bids for the construction of
    the landfill expansion. HDR will use a lump sum and select unit costs in bidding the
    project to minimize risk to all parties and to encourage competitive bidding. HDR
    bidding assistance will include:
         Prepare official Notice of to Bidders.
         Reproduce and distribute construction drawings and project manuals to
            prospective bidders.
         Arrange for and conduct a pre-bid conference at the site.
         Respond to bidders’ and suppliers’ questions and issue addenda as appropriate.
         Tabulate and provide technical evaluation of the bids. Bid tabulation and
            evaluation data will be delivered in a letter format.
         Furnish up to 10 copies of the bid documents in paper format for use by the
            MWA, CQA personnel and the select contractor.
         Furnish copies of the bidding drawings in electronic format for inclusion in the
            bid documents.

    Meetings/Travel:
    Three meetings are anticipated with an average of 1.5 HDR personnel at each meeting.
    One of these meetings will be for the pre-bid meeting.

    Deliverables:
        Meeting minutes including distribution to all meeting attendees;



Page 21 of 52
                                                                                   Page 11 of 14
    DRAFT                                   Subject to Negotiations                     DRAFT

          Two (2) copies of all contract deliverables drawings and reports including, 75%,
           90% and final design level plans and specifications;
          Electronic copies of final construction plans in AutoCAD (CADD) compatible
           formats and specifications in MS Word format; and,
          HDR will also print bid documents. For fee estimating purposes HDR shall
           furnish 20 sets of documents. If additional sets are required they shall be
           furnished based on actual of printing, shipping and handling.
          Furnish up to 10 copies of the bid documents in paper format for use by the
           MWA, CQA personnel and the select contractor.
          Furnish copies of the bidding document in electronic format for inclusion in the
           bid documents.

    Key Understandings:
        Design documents will be based on HDR prepared MPE Phase II Cells A& B design
                documents to the maximum extent possible.
          HDR will use site sequence, liner grade, technology information and decisions
           compiled in the Master Plan and Permit modification, in combination with
           topographic information (site survey furnished by MWA) to identify all required
           design drawings and specification.
          No geotechnical analysis of the cell area or borrow area are anticipated.
          MWA will obtain the site survey and geotechnical investigations necessary to
           prepare design documents (Tasks 503).
          Design fee is based on a cell area of approximately 5 to 10 acres. HDR’s fee does
           not include electrical or mechanical designs outside the cell area.
          HDR’s fee does not include design of buffers and landscaping
          Design fee does not include roadways, paving or other ancillary facilities outside
           the cell area.
          It is assumed that the project will be let in one bid package with lump sum pricing
           to the extent possible.
          Bidders will provide electronic media release for any AutoCAD type documents
           furnished electronically to Bidders.

    Information and Services Provided by Others:
    MWA will provide electronic copies of their current versions of any design drawings,
    standard details or contract documents that they wish incorporated into the bidding
    documents, if the HDR team does not already have these documents.

    MWA will provide surveying and, to the extent necessary, geotechnical investigations
    necessary for cell design.

    MWA’s most current front-end documents will be furnished to HDR, unless HDR
    already has these documents.




Page 22 of 52
                                                                                   Page 12 of 14
    DRAFT                              Subject to Negotiations                          DRAFT


    Task Series 500 – Permit Modifications

    Understanding
    The MWA MPW site currently operates under a permit recently issued by the IDNR. As
    part of the development of a long-term master plan for the site, changes to current permits
    may be identified. This task will serve to identify permit or regulatory compliance
    modifications and to undertake submittal of the design documents for IDNR approval
    (permit modification) to construct.

    Objective: Review and identify required permits modification, as they related to the
    Master Plan. Prepare a submittal package to IDNR to request the permit modifications
    necessary to allow subsequent cell construction.

    HDR Activities:

    501– IDNR Permit Review
        Review existing IDNR landfill permit conditions that relate to changes or
          enhancements resulting from Master Planning activities.
        Identify to MWA possible area for future permit modifications.
        Permits Appendices that may require review include CQA Plan, DOPs, HMSP,
          Site Development/Sequencing Plan, and Closure/Post-Closure Plan.

    502 –Permit Modification
        HDR will prepare and if requested submit to IDNR the Task 400 design drawings
          along with a request for approval to construct.

    Meetings/Travel: None for review efforts. Additional meetings may be associated with
    Additional Services, if requested.

    Task Deliverables:
        Summary Memoranda identifying possible permit modifications associated with
          the Master Plan.
        Submittal package for transmittal to IDNR for Cell construction.

    Key Understandings and Assumptions:
        This is not anticipated to be a comprehensive review, but rather an identification
          of possible changes, based on a evaluation of the Master Plan changes versus
          existing permit requirements.
        Permits requiring modifications will be prepared and submitted as an additional
          service, if requested.
        MWA will provide electronic copies of their current versions of their permit
          documents, if HDR is requested to modify these documents.




Page 23 of 52
                                                                                    Page 13 of 14
    DRAFT                               Subject to Negotiations                          DRAFT

    Information and Services Provided by Others:
         MWA will provide copies of their current versions of their permit(s) that HDR
          will require to undertake the basic review noted above.


    COMPENSATION AND FEE SCHEDULE
    HDR’s fee for the services described above, in Task Series 100 through 500 shall not
    exceed the total of the following amounts without written approval from the MWA.
    Compensation shall be on a per diem basis as defined below.

    Task 100 – Program Management and Meetings                                  $
    Task 200 – Overall Site Master Plan                                         $
    Task 300 – Landfill Site Specific Master Plan                               $
    Task 400 – Cell Design and Bidding Assistance                               $
    Task 500 – Permit Modifications                                             $

                                                    TOTAL                       $

    Compensation terms are defined as follows:

    Per Diem shall mean an hourly rate equal to Payroll Cost times a multiplier of two-point-
    three (2.3) to be paid as total compensation for each hour an employee works on the
    project, plus Reimbursable Expense.

    Payroll Cost shall mean salaries and wages, (basic and overtime) paid to all personnel
    engaged directly on the Project, plus the cost of customary and statutory benefits
    including, but not limited to, social security contributions, unemployment, excise and
    payroll taxes, worker’s compensation, health and retirement benefits, sick leave, and
    vacation and holiday pay applicable thereto. For this Agreement, the amount of
    customary and statutory benefits of all personnel will be considered equal to thirty-five
    percent (35%) of salaries and wages.

    Reimbursable Expense shall mean the actual expenses incurred directly or indirectly in
    connection with the Project for transportation travel, subconsultants, subcontractors,
    computer usage, telephone, telex, shipping and express, and other incurred expense.
    ENGINEER will add five percent (5%) to invoices received by ENGINEER from
    subconsultants and subcontractors to cover supervision, administrative, and insurance
    expenses.

    The amount of any sales tax, excise tax, value added tax (VAT), or gross receipts tax that
    may be imposed on this Agreement shall be added to the ENGINEER’S compensation as
    Reimbursable Expenses.


    ADDITIONAL SERVICES

    This scope of services anticipates that HDR will provide Additional Services, if
    requested by MWA. These Additional Services are not part of the Basic Services fee


Page 24 of 52
                                                                              Page 14 of 14
    DRAFT                            Subject to Negotiations                       DRAFT

    (compensation). A refined scope and compensation structure would be provided to
    initiate the Additional Services.

                                   END OF EXHIBIT A




Page 25 of 52
  MASTER PLAN FOR METRO WASTE AUTHORITY (MWA)
  METRO PARK WEST (MPW) LANDFILL
  ENGINEERING FEE ESTIMATE

                                                                                                                Hours           Totals        Total     TOTAL
                                                                                                                              Labor $$$     Expense$     $$$
  Task 100 - Program Management and Meetings
  101 - Overall Coordination
    Personnel and Role Identification                                                                                    4           $901         $15    $916
    Resource Management and Allocation                                                                                   4           $901         $25    $926
    Production Coordination                                                                                             16         $3,604         $59   $3,663
    Prepare and Update Overall Project Schedules                                                                         6         $1,352         $32   $1,384
    HDR Team Activities Coordination                                                                                     4           $901         $25    $926
    Develop HDR Project Guide/Guidance Documents                                                                        12         $1,019         $54   $1,073
  102 - Meetings and Liaison
    MWA Liaison and Electronic Communications                                                                            6         $1,352         $32   $1,384
    Telephone Communications (In Tasks)                                                                                  0             $0          $0     $0
    Meetings with MWA and Others (including Meeting Minutes) (1.5 person/month - 5 months)
         MWA Meetings and Progress Reviews                                                                              54        $11,704        $850   $12,554
         Meetings and Reviews - Others                                                                                  10         $2,253        $177    $2,430
  103 - Prepare Cost Opinions and Cost Forecasts
    Develop Cost Opinions and Forecasts                                                                                 16         $2,352         $59   $2,411
    Prepare Cost Estimate for Construction of Next Cell                                                                  0             $0          $0     $0
  104 - Quality Audits
    Conduct Quality Audits                                                                                               0          $855          $35    $890

                                                                                            Subtotal Task 100     132             $27,193      $1,363   $28,556



  Task 200 - Overall Site Master Plan
  201 – Site Conditions and Historic Data
    Compile/Summarize previous technical memorandums/reports for site physical conditions
         Geology and Physiography                                                                                       12         $1,336         $64   $1,400
         Hydrogeology and Groundwater                                                                                    8           $895         $50    $945
         Site Locational Criteria (Subtitle D/IDNR)                                                                      2           $292         $17    $310
         Ecological and Cultural Resources                                                                               3           $335         $31    $366
         Others                                                                                                          9         $1,243         $73   $1,317
  202 – Supplemental Assessments
    Drainage Needs                                                                                                      20         $2,995         $94   $3,089
    Soil Needs                                                                                                           4           $639         $25    $663
    Identify and Incorporate Buffers and Setbacks                                                                        5           $666         $59    $724
    Identify General Landscape and Buffering Concepts                                                                    0             $0          $0     $0
  203 – Facility Space Allocation Plan
    Identify Space Allocation Requirements for Landfilling/Anicillary Provisions for Compliance                          6           $977         $42   $1,019
    Work with MWA to Identify/Summarize Issues and Options for Space Allocation                                          2           $451          $7    $458
    Compile Overall Site Plan/Diagram                                                                                    8         $1,025         $70   $1,094
  204 – Borrow Area Conceptual Design
    Prepare Preliminary Plan of Sequencing of Grading Activities                                                         40        $6,119        $208    $6,327
    identify Prelim Contours/Access Rd Locations/Storm Water Drainage Patterns on Grading Plans                         100       $12,996        $410   $13,406

                                                                                            Subtotal Task 200     219             $29,968      $1,150             $31,118


  Task 300 - Landfill Site Specific Master Plan
  301 – System Definition Refinement
  Subtask 301.1 Hydrologic Monitoring and Controls
    Summarize Hydro-Geological Info., Monitoring Systems/Well Configs., Hydro. Monitoring Systems Plan                   9         $1,130         $43   $1,173
    Identify Special Design or Monitoring Assoc. with Construction (No Design/Analysis)                                  3           $449         $11    $460
    Summary Memorandum                                                                                                   5           $616         $59    $674
  Subtask 301.2 Storm Water Management Plan
    Define Overall Drainage and Management Strategy (Ditches, Culverts, Ponds, Pumping, etc.)                           34         $5,403        $166   $5,569
    Summary Memorandum                                                                                                  15         $2,096         $76   $2,172
  Subtask 301.3 Documentation of Adequacy
    Prepare Detailed Concept Drawings                                                                                   44         $6,703        $283   $6,986
    Prepare drawings of liners and cap grades                                                                           28         $4,060        $144   $4,203
    Prepare plans for stormwater run-on/run-off control structures                                                      32         $4,421        $138   $4,559
  302 – Area Development Plan
    Prepare Development Drawings
        Existing and Proposed Contours                                                                                   4           $441         $25    $465
        Drainage Patterns, GW Drain Tiles, Water Well , Surface Drainage Structures, etc.                                8         $1,079         $50   $1,129
        General Configuration/Arrangement for all Cells                                                                  8         $1,210         $70   $1,280
        Typical Plan Views and Cross Sections for Each Cell Area                                                        19         $2,505        $120   $2,625
        Cell Development Illustration for Sequential Development Over Time                                              11         $1,656        $111   $1,767
    Identify Proposed Borrow Areas and Soil Balance for Future Cells                                                     5           $765         $19    $783
    Identify Internal Roadway System Configuration                                                                       8         $1,210         $40   $1,250
  303 – Summary Report
    Prepare Summary Report with an Executive Summary
        Implementation strategy/key Actions                                                                              9         $1,374         $73   $1,447
        Drawings and figures illustrating construction and phasing/sequencing                                            5           $569         $39    $608
        Summary of Key Information Related to Future Expansion                                                           8           $970        $150   $1,120
        Appendices, which include:
         Calculations of Drainage Components                                                                             5          $744          $39    $782
         Cross-Sections                                                                                                  3          $366          $31    $397
         Details                                                                                                         3          $366          $31    $397

                                                                                            Subtotal Task 300     266             $38,134      $1,714   $39,848
          Page 26 of 52
MWA MPW Master Plan Cost Proposal                                                  1 of 2
  MASTER PLAN FOR METRO WASTE AUTHORITY (MWA)
  METRO PARK WEST (MPW) LANDFILL
  ENGINEERING FEE ESTIMATE

                                                                                                                 Hours           Totals        Total     TOTAL
                                                                                                                               Labor $$$     Expense$     $$$
  Task 100 - Program Management and Meetings

  Task 400 - Cell Design and Bidding Assistance
  401 – Finalize Design Basis/Design Development
      Mtg to Confirm or Identify Other Project Requirements/Issues and Update Schedule and Deliverables                   8         $1,203         $50    $1,252
      Review Past Design Documentation and Identify Changes and Design Requirements                                                 $1,867         $68    $1,935
      Prepare Preliminary Engineer’s Opinion of Probable Construction Cost                                                            $891         $27     $918
  402 – Cell Expansion Design
      Prepare Liner, In-Cell Leachate Collection System and Ancillary Designs for New Cell                               104       $14,386        $485   $14,870
      Deveop Details and Drawings Specific to New Cell/Project                                                                     $15,421        $514   $15,936
      Field Surveying by MWA, prior to Construction                                                                                     $0          $0      $0
      Prepare/Submit Progress Constr Plans & Specs, Contract Docs & Opinions of Cost                                               $13,519        $707   $14,226
      Prepare Updated Engineer’s Opinion of Probable Construction Cost                                                              $1,743         $46    $1,789
  403 – Final Contract Documents and Bidding Document Preparation
      Prepare Final Contract Documents                                                                                   212       $30,405        $884   $31,290
  404 –Bidding Assistance
      Prepare Official Notice of to Bidders                                                                               3           $428         $11     $439
      Reproduce and Distribute Construction Drawings and Project Manuals to Prospective Bidders                                     $2,067      $1,220    $3,287
      Arrange for and Conduct a Pre-Bid Conference at the Site                                                                      $2,366        $194    $2,561
      Respond to Bidders’ and Suppliers’ Questions and Issue Addenda as appropriate                                                 $1,610        $341    $1,950
      Tabulate and Provide Technical Evaluation of the Bids                                                                           $451         $27     $478
      Furnish up to 10 Copies of the Bid Documents                                                                                    $516        $769    $1,284
      Furnish Copies of the Bidding Drawings in Electronic Format                                                                     $313         $61     $374

                                                                                             Subtotal Task 400     327             $87,186      $5,405   $92,591
  Task 500 - Permit Modifcations
  501 – IDNR Permit Review
      Review Existing Permit                                                                                              4           $743         $35     $777
      Identify Needed Modifications                                                                                       9         $1,384         $33    $1,417
  502 – IDNR Landfill Permit Modification
      Prepare and Submit (if requested) Design Drawings and Request for Approval to Construct                             7          $994          $46    $1,040

                                                                                             Subtotal Task 500      20              $3,120        $114    $3,234




                                                                                                       Total       964         $185,601       $9,746     $195,347




          Page 27 of 52
MWA MPW Master Plan Cost Proposal                                                   2 of 2
                             Metro Waste Authority Board
                                  Monthly Board Meeting
                                   November 17, 2010

                             CONSENT AGENDA ITEM 10
ITEM
New Recycling Containers for Recycling Drop-off
sites.

SUMMARY
Four vendors responded to the request to provide
58 recycling containers. Gregory Container is
recommended vendor with the low proposal of
$108,498.




                              Gregory        Wastequip         Holt           Galbreath
                             Container                       Equipment
         (32) 8 yard front
                              $12,096         $32,160          $34,080         $32,480
               load
          (5) 10 yard roll
                              $12,500         $14,625          $16,350         $14,920
                offs
         (16) 20 yard roll
                              $57,104         $58,912          $59,600         $60,080
                offs
          (5) 40 yard roll
                              $23,500         $23,515          $24,250         $23,985
                offs
             Warranty           N/A              N/A             N/A             N/A
                Delivery       $3,298          $6,000          $9,688           $7,200
                 Total       $108,498         $135,212        $143,968         $138,665



Table 1: Summary of Proposal

DISCUSSION POINTS
In order to increase and improve recycling efforts at MWA facilities and at existing self-haul
locations across the metro area; MWA would like to purchase new containers.

The new containers will collect tires, wood, metal, and single stream recycling materials
(everything that you can put in a curbside cart) at the MWA facilities. Eight-yard front load
containers will be used for the single stream recycling containers at the self haul recycling
locations. 10 yard, 20 yard and 40 yard roll offs will be used for the remaining materials, and
the size of roll off will be based on the space allotment at the different locations.

Currently MWA rents containers for the recycling items at the MWA facilities, so by purchasing
the containers MWA will no longer need to pay the monthly rental fee. In addition, by
purchasing the containers, MWA can provide a self haul recycling program that will be
consistent in appearance and will be color coded to coordinate with the materials that are
being placed into each container.




Page 28 of 52
Consent Agenda Item 10 (cont.)




A budgeted amount for the containers when the project started was $87,640 for an estimated
amount of 35 containers. After working with facility managers and community/business
contacts that have self-haul locations, it was found that more containers were going to be
needed (58) then what was originally estimated.

This is also an Environmental Management System (EMS) objective for MWA to achieve by
April of 2011.

Gregory Container met the specifications requested, they were the lowest bid, and their
references had extremely positive remarks about their product and customer service.

STAFF RECOMMENDATION
Staff recommends that the Board accept the estimate from Gregory Container, for a total cost of
$108,498.

BUDGET REQUIREMENTS
MWA received a SWAP grant for $68,000 from IDNR for the Recycling Drop Off program,
which includes a forgivable loan in the amount of $20,000 and a zero-interest loan in the
amount of $48,000. The remaining $40,498 is available in the Sinking Fund (Budget
FY10/11at $87,000).

CONTACTS
Sara Kurovski, Operations Program Manager Phone: 333-4446




Page 29 of 52
                             Metro Waste Authority Board
                                    Monthly Board Meeting
                                     November 17, 2010

                               REGULAR AGENDA ITEM 11

ITEM
Wheel Loader Proposal

SUMMARY
Three vendors responded to the RFP for a wheel loader.
This unit is the scheduled replacement for a 2000 Volvo
L90C with 14,500 hours. Using MWA’s equipment
evaluation process, Scott Van Keppel is the
recommended vendor in the amount of $280,500. The
following table summarizes the proposals received.


                                       Murphy        Scott
                                                                Ziegler Inc.
                                       Tractor     VanKeppel
                                        Deere        Volvo          Cat
                     Model
                                        644K         L110F         950H
                     Price            $259,955      $278,850     $284,655
                   Standard
                                         N/C           N/C         N/C
                   Warranty
                  Equipment
                                      ($16,000)     ($15,000)    ($12,000)
                   Trade-in
                    Subtotal          $243,959      $263,850     $272,655
                Extended Warranty
                      Price
                                       $10,000       $16,650     $12,032
                     Total
                   w/Extended         $253,959      $280,500     $284,687
                    Warranty
                                Table 1: Summary of Proposals

DISCUSSION POINTS
The wheel loader will be used at the Metro Transfer Station (MTS) for handling of solid
waste. The facility is now operating with two loaders to better handle the waste volume
and to increase customer service.
Vendor response was positive with three proposals received from five vendors on January
19. Road Machinery Supply and Rueter’s submitted a “No-bid”.
A 2000 Volvo L90C (currently a backup machine at the MTS) is offered for trade.
The $182,000 budgeted is for a smaller machine. We recently have changed our
specifications for a larger sized loader which provides increased efficiency and size to
better handle the waste volume at the transfer station.




Page 30 of 52
Regular Agenda Item 11 (cont.)




The bids were reviewed in accordance with the previously approved point based
procedure to determine the most responsive bidder that can offer the greatest value,
warranty, and service. This review compares: conformity to bid specifications, machine job
performance, warranty provided, lowest bid price, parts and service provided, and
machine delivery.
Delivery date, specifications, and experience with bidder were the primary determining
factors in the evaluation.
The review committee consisted of the MTS working foreman, MPE working foreman, and
a mechanic/operator. The committee’s analysis is provided in attachment A.

STAFF RECOMMENDATION
Staff recommends that the Board accept the proposal from Scott Van Keppel, including
the Extended Coverage Contract for a total cost of $280,500.

BUDGET REQUIREMENTS
The wheel loader is a budgeted item for FY10/11. It is over the budgeted amount of
$182,000. $100,000 in FY10/11 Sinking Fund expenditures will be delayed until next
budget year to free up funds for the amount over budget.

ATTACHMENTS
Attachment A – Bid Evaluation

CONTACTS
Jeff Dworek, Director of Operations       Phone: 333-4445




Page 31 of 52
                                                  Regular Agenda Item 11 - Wheel Loader
                                                                 Attachment A




                                Specification


                                                Performance
                                                Machine Job
                                 Conformity




                                                                                                 with Bidder




                                                                                                                                  AVERAGE
                                                                         Lowest Bid




                                                                                                 Experience
                                                              Warranty
                                                              Provided




                                                                                      Provided




                                                                                                               Delivery
                                                                                                  Previous



                                                                                                               Machine



                                                                                                                          TOTAL
                                                                                       Service
                                                                                       Parts &
                                  To Bid




                                                                           Price
Maximum Points         60     60                                60          40          40           20          20       300
Murphy - John Deere 644k
   Evaluator #1        54     54                                48          40          28           14          10       248
   Evaluator #2        48     48                                36          40          32           16          2        222     238
   Evaluator #3        51     48                                48          40          36           16          4        243
Scott VanKeppel - Volvo L110F
   Evaluator #1        54     60                                54          36          36           18          18       276
   Evaluator #2        54     60                                54          36          32           16          18       270     275
   Evaluator #3        54     57                                57          38          36           19          18       279
Ziegler 950H
   Evaluator #1        42     48                                42          32          36           18          16       234
   Evaluator #2        42     42                                42          32          32           16          14       220     239
   Evaluator #3        51     54                                51          36          36           19          16       263




      Page 32 of 52
  wheel loader wda 2010 Bid Evaluation.xlsx Evaluation 11/10/2010
Page 33 of 52
Page 34 of 52
Metro Waste Authority - IT Disaster Recovery Upgrade
                                                                                                         Estimated    Estimated    Estimated    Estimated    Estimated
      Task                                        Description                                            Consulting   Consulting   Hardware     Software      Annual
                                                                                                           Hours        Fees         Costs        Costs      Recurring
                                                                                                                                                               Costs
Phase I:     Networking Infrastructure High Availability Deployment
  Task 1     Apply license upgrade to Security Plus bundle on existing ASA 5510                                                                 $     588
  Task 2     Configuration review and configuration of 2nd ASA 5510 in HA                                                          $    2,597                $     492
  Task 3     Reconfigure remote firewalls
  Task 4     Configure Cisco 3750G switches in HA cluster in Central Office                                                        $    8,089
  Task 5     Documentation
                                                                                  Estimated Total >          10       $    1,700   $   10,686   $     588    $     492
Phase II:    Virtual Infrastructure Deployment
  Task 1     Install and Configure VMware ESX Advanced server on (3) hosts                                                         $   21,664   $    3,262   $     913
  Task 2     Create Windows 2003/2008 server template "golden copies"
  Task 3     Install and Configure vCenter Management Server on physical host
  Task 4     Configure SnapShots
  Task 5     Optimize Virtual machines
  Task 6     Prepare Individual VMs for migration (Server01THIN, Server02THIN, Server01EXCH)
  Task 7     Prepare Individual VMs for migration (Server02SQL and Server02MWA)
  Task 8     Configure backup of virtual infrastructure
  Task 9     Documentation
                                                                                Estimated Total >            40       $    6,400   $   21,664   $    3,262   $     913
Phase III:   Storage Area Network (SAN) Upgrade
  Task 1     Rack and Mount NetApp FAS2020 (12x300 SAS + 14x300Gb F/C) Storage Area Network                                        $   17,459                $    2,963
             (SAN) Device into Cabinet
  Task 2     Installation/Configuration of NFS and iSCSI protocol for host servers
  Task 3     Connect Servers to SAN using onboard GE ports and verify Connectivity
  Task 4     Installation/Configuration of Cisco Catalyst Gigabit Switch - Configure Storage VLAN
  Task 5     Connect Servers to SAN via iSCSI/NFS using onboard GE ports and verify Connectivity
  Task 6     Configure Arrays for SAN and Perform Server LUN Assignment
  Task 7     Identification of Management Server / Installation of SAN Software / DataONTAP,
             SnapMirror, SnapRestore, CIFS Software, etc.
  Task 8     Configure Storage Processors(1) and Arrays for SAN and Perform Server LUN Assignment
  Task 9     Move CIFS shares to new SAN
  Task 10    Install and configure Snapmanager for Exchange + SMBR, SQL, Oracle, Vmware…
  Task 11    Documentation
                                                                                     Estimated Total >       50       $    7,500   $   17,459   $        -   $    2,963
Phase IV:    Domain Upgrade
  Task 1     Build new 2003 or 2008 Domain Controllers (Total of two DC's)                                                         $    9,311
  Task 2     Setup DNS/DHCP/WINS Services
  Task 3     Setup Domain Replication, Sites and Subnets
  Task 4     Upgrade domain from 2003 to 2008
  Task 5     Decommission 2003 domain controllers
                                                                                  Estimated Total >          40       $    6,400   $    9,311   $        -   $        -
Phase V:     Microsoft Exchange 2010 Upgrade
  Task 1     Install & Configure Windows 2008 & patch                                                                              $    7,300
  Task 2     Configure Active Directory for Exchange
  Task 3     Layout data store document
  Task 4     Layout data store and e-mail policy
  Task 5     Install Exchange 2010 Standard Edition, Setup Message Store configuration, Folder
             Hierarchy Design and Implementation, Install Patches and Security updates
  Task 6     Implement Policys and procedure for message stores and E-mail addresses
  Task 7     Configure SMTP connectors for external e-mail
  Task 8     Configure firewall and test mail flow on server
  Task 9     Configure Anti-Virus & Backup (Assumes reuse of Backup Exec Exchange agent)
  Task 10    Configure Anti-Spam service
  Task 11    Test workstation functionality and interaction with the new mail server
  Task 12    Configure certificate for OWA/OMA remote access                                                                                    $     345
  Task 13    Migrate mailboxes
  Task 14    Documentation




             Page 35 of 52
                                       Estimated Total >       50       $   8,000   $   7,300   $   345   $   -

                       ESTIMATED HARDWARE TOTAL >          $   66,419
                        ESTIMATED SOFTWARE TOTAL >         $    4,195
                ESTIMATED ANNUAL RECURRING TOTAL >         $    4,368
                             ESTIMATED FEES TOTAL >        $   30,000

                         ESTIMATED PROJECT TOTAL > $ 104,982




Page 36 of 52
                Metro Waste Authority


                IT Disaster Recovery




Page 37 of 52
            Business Risks
            •   52% of small-medium size business owners
                surveyed revealed they had no Disaster
                Recovery Plan at all.
                (Survey by Small Business Pipeline)



            •   Nearly 50% of companies that lose their data
                in a disaster never reopen, and 90% are out
                of business within 2 years.
                (Univ. of TX Center for Research on Information Systems)



            •   93% of business that lost their data center
                for 10 days went bankrupt within one year.
                (National Archives & Records Administration)


                                                                           1


Page 38 of 52
            Data at Risk




                           2


Page 39 of 52
            Causes of Unplanned Downtime




                                           3


Page 40 of 52
            Business Continuity - Defined
            •   Business Continuity = “Always-on
                uninterrupted availability of business
                systems and applications”
            •   Business Continuity is about eliminating
                downtime and identifying the right response
                to the right situation.




                                                              4


Page 41 of 52
            Current “State of the Union”
            •   Currently have strong recoverability of data
                with snapshots of all critical data every 2
                hours (RPO) Monday-Saturday and
                replication to MPE once daily.
            •   Have adequate redundancy in networked
                storage (NetApp) and application delivery
                (Citrix).
            •   Have outsourced critical application
                components associated with WasteWorks, E-
                mail and Telephony system to mitigate risk.

                                                           5


Page 42 of 52
            Current “State of the Union”
            •   Existing IT delivery model is based on
                “physical” infrastructure resulting in extended
                Recovery Time Objectives (RTOs).
            •   Much of the IT infrastructure is aged with
                critical components beyond reasonable “end
                of life”.




                                                              6


Page 43 of 52
                       Current Application Profile

                                                                                                                               Current RTO   Current RPO
              Vendor                           Application              Platform                       Primary Server            (Hours)       (Hours)                                               Dependencies


 Carolina Software, Inc    WasteWORKS                                Windows       SERVER01SQL, SERVER02SQL, SERVER01-03Thin     48-72           24        Server01mwa + Citrix + Scale Software to electronically feed WasteWORKS load data.
 Microsoft                 Microsoft Dynamics 9.0                    Windows       SERVER01SQL, SERVER01-03Thin                  48-72           24        Citrix + SQL
 Microsoft                 Microsoft FRX 6.7                         Windows       SERVER01SQL, SERVER01-03Thin                  48-72           24        Citrix + SQL + Dynamics
 Microsoft                 Exchange 2003                             Windows       SERVER01EXCH, SERVER01-03Thin                 48-72           24        Internet Connection + Symantec Mail Security + Citrix(Outlook client) or OWA/OMA + Postini
 LightEdge                 Telephony System                          Cisco         Hosted Externally                               4             24        WAN(Locally) or Internet(Remote)
 Microsoft                 Microsoft Office 2007                     Windows       Server01-03Thin, T:\...                       48-72           24        Citrix + Local access machine
 Flynn Wright              Website                                   Web Based     Hosted Externally                               24            24        Internet
 Barker-Lemar              RLMS Client Application                   Windows       Server01-03Thin                               48-72           24        MS Access + T:\Public\Landfill
 Barker-Lemar              Contact Management System(RSVP)           Windows       Server01-03Thin                               48-72           24        Citrix + Barker Lemar Database
 Barker-Lemar              Landfill Manager                          Windows       Server01-03Thin                               48-72           24        Citrix + Barker Lemar Database
 Barker-Lemar              RCC Management System                     Windows       Server01-03Thin                               48-72           24        Citrix + Access Database
 Barker-Lemar              Payroll Management                        Windows       Server01-03Thin                               48-72           24        Citrix + Access Database
 Barker-Lemar              Compliance Calendar                       Windows       N/A                                            72+            24        Local Client
 Adobe                     Adobe Professional (In Design)            Windows       Server01-03Thin                               48-72           24        Citrix
 Tab                       Smeadsoft RMS for Government              Windows       Server01-03Thin                               48-72           24        SQL + T:\
 Intelex Technologies, Inc. Intelex Environmental                    Web Based     Hosted Externally                               24            24        Internet
 N/A                       Education Tracking                        Windows       Local application                             48-72           24        MS Access + T:\Public
 Federal Social Security   AccuWage 2008                             Windows       Server01-03Thin                               48-72           24        Citrix + Microsoft Dynamics
 SAP                       Crystal Reports(Xcelsious)                Windows       Server01-03Thin                               48-72           24        Citrix + SQL
 First American Bank       Online Cash Management                    Web Based     N/A                                             24            0         Internet Connection + Keyfob token
 First American Bank       Remote Deposit                            Windows       N/A                                             24            0         Internet Connection + Local USB Scanner + Local application install + Keyfob token
 ESRI                      ArcView GIS                               Windows       N/A                                                                     Internet
 Brivo                     Security Monitoring                       Web Based     Local with Web Access controls                 N/A           N/A
 Invensys Wonderware       Wonderware
 ????                      Smart Systems
 ????                      MediSys
 GE Security               Wave Reader                                                                                                                     Security Cameras
 Catepillar                Computer Aided Earthmoving System(CAES)
 Catepillar                Oil Change Software                                                                                                             Heavy Equipment
 ITI                       ACH Origination




                                                                                                                                                                                                                                                        7


Page 44 of 52
            Current Network Design – Central Office




                                                      8


Page 45 of 52
            Current Network Design - MPE


                                                                                                                                                                                                                                                                                                                                 PIX Firewall SERI ES

                                        POW ER   ACT   NETW ORK




                                                                                                                                                                                                                                                                                                                           Catalyst 4 9 1 2 G


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                                                   STATU S

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                                                                                                                                                                                                                                                                                                                                                                                                                  9


Page 46 of 52
            Recovery Recommendations
            1) Refresh critical IT components and deploy
               virtualization to improve high availability and
               reduce RTO.
            2) Add 2nd Firewall at Edge BCC for high
               availability for Internet and E-mail.
            3) Add 2nd core switch at Central Office for high
               availability of all infrastructure equipment.
            4) Upgrade users Sue Nielsen and Amy Hock
               to “premium” users to enable dynamic call
               redirection of Telephony system.

                                                             10


Page 47 of 52
            Recovery Recommendations
            5) Create a Public Folder within MS Exchange
               to share contacts for all MarComm staff.
            6) Create a “phone tree” for critical staff to
               improve communication efficiency.
            7) Ensure that all “critical users” have laptop
               and proper credentials and instructions to
               access resources remotely.
            8) Install Compliance Calendar on Citrix farm
               to allow for improved application access.


                                                              11


Page 48 of 52
            Recovery Recommendations
            9) Explore addition of 2nd LightEdge managed
               switch at Central Office and MPE for high
               availability.
            10) Assess cost/benefit analysis of increasing
               bandwidth between Central Office and MPE
               to allow for improved RPO of production
               systems in the event of localized disaster.




                                                             12


Page 49 of 52
                   Proposed Recovery Groups
Recovery                                                                                                                                         RPO
 Group                 Vendor                           Application         Platform                       Server Name             RTO (Hours) (Hours)                                             Dependencies

   1       Carolina Software, Inc       WasteWORKS                        Windows      SERVER01SQL, SERVER02SQL, SERVER01-03Thin       24        24      Server01mwa + Citrix + Scale Software to electronically feed WasteWORKS load data.
   1       Microsoft                    Microsoft Dynamics 9.0            Windows      SERVER01SQL, SERVER01-03Thin                    24        24      Citrix + SQL

   1       Microsoft                    Exchange 2003                     Windows      SERVER01EXCH, SERVER01-03Thin                   24        24      Internet Connection + Symantec Mail Security + Citrix(Outlook client) or OWA/OMA + Postini
   1       LightEdge                    Telephony System                  Cisco        Hosted Externally                               4         24      WAN(Locally) or Internet(Remote)


   2       Microsoft                    Microsoft Office 2007             Windows      Server01-03Thin, T:\...                         48        24      Citrix + Local access machine
   2       Barker-Lemar                 RCC Management System             Windows      Server01-03Thin                                 48        24      Citrix + Access Database
   2       Flynn Wright                 Website                           Web Based    Hosted Externally                               24        24      Internet


   3       Barker-Lemar                 RLMS Client Application           Windows      Server01-03Thin                                48+        24      MS Access + T:\Public\Landfill
   3       Barker-Lemar                 Contact Management System(RSVP)   Windows      Server01-03Thin                                48+        24      Citrix + Barker Lemar Database
   3       Barker-Lemar                 Landfill Manager                  Windows      Server01-03Thin                                48+        24      Citrix + Barker Lemar Database
   3       Barker-Lemar                 Payroll Management                Windows      Server01-03Thin                                48+        24      Citrix + Access Database
   3       Barker-Lemar                 Compliance Calendar               Windows      N/A                                            48+        24      Local Client
   3       Adobe                        Adobe Professional (In Design)    Windows      Server01-03Thin                                48+        24      Citrix
   3       Tab                          Smeadsoft RMS for Government      Windows      Server01-03Thin                                48+        24      SQL + T:\
   3       Microsoft                    Microsoft FRX 6.7                 Windows      SERVER01SQL, SERVER01-03Thin                   48+        24      Citrix + SQL + Dynamics
   3       SAP                          Crystal Reports(Xcelsious)        Windows      Server01-03Thin                                48+        24      Citrix + SQL
   3       Intelex Technologies, Inc.   Intelex Environmental             Web Based    Hosted Externally                               24        24      Internet


   4       N/A                          Education Tracking                Windows      Local application                               72        24      MS Access + T:\Public
   4       Federal Social Security      AccuWage 2010                     Windows      Server01-03Thin                                 72        24      Citrix + Microsoft Dynamics
   4       First American Bank          Online Cash Management            Web Based    N/A                                             24         0      Internet Connection + Keyfob token
   4       First American Bank          Remote Deposit                    Windows      N/A                                             24         0      Internet Connection + Local USB Scanner + Local application install + Keyfob token
   4       ESRI                         ArcView GIS                       Windows      N/A                                             72                Internet
   4       Brivo                        Security Monitoring               Web Based    Local with Web Access controls                  72                                                                                                             0




                                                                                                                                                                                                                                               13


Page 50 of 52
            Proposed Network Design – Central Office




                                                  14


Page 51 of 52
            Proposed Network Design – MPE




                                            15


Page 52 of 52

				
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