Wedding Guide - The Fairmont Southampton by kala22


									The Fairmont Southampton
   2010 Wedding Guide

        The Fairmont Southampton Hotel
             101 South Shore Road
              Southampton SN 02

            Wendy A. Rukstalis, CWP
     Conference Services & Catering Manager
     Specializing In Wedding Sales & Service

                                    Table Of Contents

The Benefits To Hosting Your Wedding At The Fairmont Southampton   Page 3

Bermuda’s Premiere Landscapes-Wedding Venues                       Page 4

Wedding Licensing & Certification                                  Page 5

Inclusions and Enhancements To Your Wedding                        Page 6

Bermuda’s Featured Vendors Partner With The Fairmont Southampton   Page 7

Wedding Testimonials                                               Page 9

Fairmont’s Platinum Honeymoon Program                              Page 10

Fairmont President’s Club                                          Page 10

A Bermuda Cedar Tree For You                                       Page 11

Wedding Packages                                                   Page 12

Wedding Cakes                                                      Page 15

Guestrooms & Descriptions                                          Page 16

Fairmont Southampton Featured Activities                           Page 21

Additional Activities In Bermuda                                   Page 24

Catering Policies                                                  Page 26

Wedding Inquiry Sheet                                              Page 27

  The Fairmont Southampton is located on the south shore, nestled atop Bermuda’s highest point on over
  100 acres of breathtaking scenery. With 360 degrees of stunning views, the Hotel is Bermuda’s premier
luxury resort, and has recently undergone a complete renovation. We are anxious to welcome you and your
   guests, and turn “moments into memories” for you while planning and hosting your wedding at The
                                          Fairmont Southampton.

  We are delighted that you are considering The Fairmont Southampton as the site for your wedding, the
most memorable day of your life. Our professionals are pleased to assist you from the moment you arrive
on the island to the moment that you bid farewell! It is our commitment to work with you on the smallest
of details with precision and charm to ensure that you are able to relax and enjoy your time on the island as
                                          sincerely as your guests!

  Whatever your vision; our team is here to make your dreams come true! We will design a picture perfect
event including menus that delight, décor that invites and lively entertainment that lights up the night. With
dozens of one-of-a-kind venues, you can plan unforgettable evenings seven days a week whether you choose
                       pristine beaches, luxury yachts, sprawling ocean-view lawns,
                                   poolside galleries or grand ballrooms.

The following information will introduce you to the world of possibilities at Bermuda’s Summit of Luxury and
include Wedding Packages, for ease of pricing, and a ’la carte customized options. Our team is here to assist
               you, and we look forward to the opportunity of hosting your very special day.

                           Welcome to Bermuda & The Fairmont Southampton!

 The Benefits To Hosting Your Wedding At The Fairmont Southampton
                (3) Complimentary Nights In A Junior Romance Suite for Bride and Groom

                    Complimentary Upgrade For The Parents of The Bride and Groom
                               (Or Designate) Maximum of (3) Nights

               Discounted Sleeping Room Block for Guests (At Least 10 Rooms Per Night)

                (2) Complimentary Evenings For The Bride & Groom On A Planning Visit

              A Private Dinner Tasting for The Bride and Groom During Your Planning Visit
                               Bermuda’s Premiere Landscape
         The following are the venues available for your wedding ceremony, reception and dinner:

The Fairmont Southampton Beach & Beach Terrace~
A picturesque setting with beautiful blue waters and a warm breeze. Take in the breathtaking views of the
South Shore of Bermuda while you dine on award winning food. You will hear the water cascade and see
the Bermuda Longtails soar above. The evening sunset will repaint the colours of the beautiful blue waters
and Bermuda flowers.
(Pricing Varies According To Season)

The Waterlot Inn & The Waterlot Gardens~
We invite you to host your ceremony, cocktail reception and wedding dinner at the Waterlot Inn, one of
Bermuda’s most historic gems. The Waterlot Inn is nestled dockside on Jew’s Bay and offers breathtaking
sunsets and garden views.
(Pricing Varies According To Season)

The Ocean Club Restaurant~
Bermuda’s most desirable balcony, overlooking the South Shore. The Ocean Club sits atop the beach front
and has inspiring ocean views. A perfect setting for an intimate dinner or speak with out Wedding
Professionals in regards to booking the Ocean Club exclusively.
(Pricing Varies According To Season)

The Great Sound Lawn~
Celebrate your wedding vows, cocktail reception and dinner on the Great Sound Lawn overlooking the
Great Sound and Jew’s Bay. Enjoy the beautiful sunset views across the sound while entertaining your
guests on the lush lawn dancing under the stars.
(Pricing Varies According To Season)

Hotel Indoor Function/Event Rooms~
All of our outdoor weddings will have a reserved backup space should it be needed.
The Poinciana Ballroom(s)
The Mid Ocean Amphitheater
The Gardenia Ballroom(s)
(Pricing Varies According To Season)

Welcome Receptions, Rehearsal Dinners And Brunches~
As the landscape and premiere locations are unforgettable, host your welcome reception and/or rehearsal
dinner and post-nuptial brunch at any of our other premiere landscapes. We will also assist you in all of the
planning for these events.
(All exclusive restaurant prices must add 17% service gratuity.)

                              Wedding License & Certification
Wedding Licenses are crucial to be married in Bermuda. Licenses must be applied for before the ceremony
can officially take place; the Registrar General requires at least 15 days to process your application.

A copy of this application can be found on their website; under the Find More
Topics, select Vital/Matrimonial, on this new page click on the Marriage Link (located page left) which will
open a new page with important information on how to apply for licenses, the issuing of marriage
certificates and the legislation governing the registration of marriages.

There is a fee of $330.00; this fee includes the application for the marriage license, the publication of your
intent to marry within two local papers and one copy of the marriage certificate. The marriage license will be
issued 4-5 days after the ceremony. Please note the rate is subject to change by the Bermuda Government.
Please confirm the rate prior to sending in your application.

Visitors who wish to come to Bermuda to be married must have their “Notice of Intended Marriage”
published in the Bermuda Newspapers.

Only those British subjects resident in England, Scotland, Wales and Northern Ireland who intend to marry
a British subject resident in Bermuda, and for whom banns are called in their normal place of worship in the
United Kingdom, can also have their banns called in the church where the marriage is intended to take

No Blood Test or Health Certificates are required.

Copies of Final Divorce Decrees must accompany the Notice of Intended Marriage form for all divorced
persons wishing to be married in Bermuda.

Notice to the Registrar General—must be given to the Registrar General, located in the Government
Administration Building, 30 Parliament Street, Hamilton. Telephone number (441) 297-7709/7707 or fax
number (441) 292-4568 by either of the parties personally or by mail.

A Notice of Intended Marriage form must be completed (including name and residential address in full) and
should be accompanied by a fee of $300.00 in Bermuda or U.S. Dollars (cashiers cheque or bank draft)
made payable to the Accountant General, Hamilton, Bermuda. Personal Cheques are not accepted. Airmail
to Bermuda often takes from 6-10 days from U.S., Canada and the U.K. Marriage certificates are $30.00 in
Bermuda or U.S. Dollars.

Notice of Intended Marriage forms may be obtained from our overseas Bermuda Department of Tourism
offices and the office of the Registrar General in Bermuda.

Arrangements can be made with your Wedding Officiant to retrieve this document prior to the wedding.

Wedding Ceremony & Reception Inclusions
Inclusive in your basic setup are the following.

        Wedding Document Signing Table At Ceremony
        Complimentary Water Station At Your Ceremony
        72” Round Tables
        Banquet Chairs Specific To Each Location
        White Floor Length Linens
        White Napkins
        Fairmont Southampton China and Silver
        Printed Wedding Dinner Menus
        Votive Candles

Reception Enhancements
To enhance your wedding and create your lavish dreams, the Fairmont Southampton will assist you with
booking the following items.

        72” Square Tables
        Square Floor Length Table Linens (a variety of colors are in stock) Prices start from $65.00 per linen
        Chair Covers (Colors in stock: white, black, and ivory) $14.00 per chair
        Chair Covers with Sash $17.00 per chair
        White Folding Chairs $7.00 per chair
        Black Folding Chairs $7.00 per chair
        White, Silver & Clear Chiavari Chairs $22.00 per chair (limited numbers) Trucking Charges may
        apply –starting at $250.00
        Traditional Bermuda Moongate $500.00
        Light Trees $595.00 per tree (Suggested For Outdoor Receptions and Dinners)
        Place Cards & Customized Menus at $6.00 Each
        Charger Plates (Silver & Gold) at $8.00 Per Plate
        Ice Sculptures Beginning at $500.00 Each
        Bonfire At The Beach $500.00
        Fireworks (At The Beach Only) Starting From $8,800.00 (5-7 Minute Show)
        Tents Starting at $1,000.00
        Wedding Favours: Bermuda Gift Ideas

Florals & Table Centre Pieces
Designer Flowers is The Fairmont Southampton’s preferred florist. We encourage you visiting their website for beautiful floral designs for your wedding or table center.

       Bridal Bouquet Start From $155.00 each
       Bridesmaids Bouquet Start From $60.00 each
       Corsages Start From $25.00 each
       Boutonnières Start From $20.00
       Traditional Bermuda Moongate with Floral Spray Start From $650.00
       Wedding Canopies Start From $450.00 each
       Wide Array of Floral Designs and Centre Pieces From $100.00 each
       Suspended Ceiling Arrangement From $250.00 each
       Hanging Chinese Lanterns Start At $1,200.00
       Tiki Torches at $30.00 Each

Wall & Ceiling Enhancements
Room-enhancing services are available upon request. The Fairmont Southampton’s preferred vendor is
Electronic Services Ltd. Please inquire if you would like a quote.

       Up Lighting
       Wall Draping
       Pin Spotting

Music & Entertainment
Create an environment of music. Whether it is a string quartet for a ceremony, a steel pan player for
cocktail reception or a band for dinner, we will assist you in booking the most well known musicians in
Bermuda. Names, websites and pricing will be available upon request:

       Violin, Cello, Flute, Guitar, Saxophone, Steel Pan Player
       String Duet/Trio/Quartet
       Prices start from $475.00 per hour for a solo musician
       DJ Prices start at $300.00 per hour
       Bands of All Genres—prices vary

Wedding Officiates
As there are limited Reverends/Pastors/Ministers on the Island, we suggest booking your officiant as soon
as possible. The Reverends/Pastors/Ministers below offer a traditional service with contemporary wording
and your thoughtful participation.
       Senior Pastor Charly Franks
       Reverend Laurie Tingley
       Reverend Kirby Breithaupt
       Reverend Judith Bowman
       Reverend Judith Gardner

As a photographer will capture moments of your wedding, let a cinematographer capture your entire day
and evening. Our preferred vendor is:

DIGITAL IMPACT                                          SUMMIT VIDEO PRODUCTIONS
Larry Bucher                                            Jonathan Rogers                          
Dennis & June Sherlock                                  MPH VIDEO
441-295-3378                                            Shawn Thompson

One of the most important aspects of a wedding are the unforgettable pictures to capture your day. The
following photographers work frequently and closely with our team the Fairmont Southampton:

Mr. Bruce Leseur                                        Ms. Sacha Blackburne                      

Mr. Ernest McCreight                                    Mr. David DeSilva                          

Ms. Becky Spencer                                       Mr. Art Simons                          

Ms. Amanda Temple                                       Mr. Duvon Powell                          

Ms. David Howarth

Here Is What Our Couples Are Saying…

“We have nothing but great things to say about the entire wedding. In fact, we are already planning an
anniversary party next August!”

                        -Marisa & Ken

“Our wedding day was by far the most special day of our lives. To assist with creating a beautiful brunch
reception, the Hotel went above the call of duty to make sure that our special day went off without a hitch.
They handled all the details with precision and charm. They were a sincere pleasure to work with.”

                        -Melissa & Jeff

“We were thrilled with everything. From the gorgeous barbeque on Wednesday, to the boxed lunches on
Thursday, the wonderful boat cruise on Friday, the amazing wedding and the brunch. It was everything I
could have asked for. A week has gone by since the fairytale wedding. It is a week most people will not
forget. It was a wedding no one could top.”

                        -Gena & Michael

“Wow!!! One week ago tonight was the big day!! We had the very best time of our lives!! Thank you for all
 you did for us!!!! You truly were a dream to work with and can't say thank you enough for all you did to
            make the week and day as seamless as possible!! All we had to do was show up!!!!”

                        -Kerin & Peter

“We had our daughter's wedding over the Memorial Day weekend. First the entire wedding exceeded our
expectations we were all there for a planning session in January. Let me start by saying that our wedding
coordinator did a perfect job. For months she communicated with myself & my daughter. We are used to the
first class service that the Fairmont provides. She made my daughter's wedding perfect.”

                        -Sarah & Todd

Your special day deserves a setting to match. Trust Fairmont Hotels & Resorts, with its unparalleled service,
exquisite elegance and rich history, to fully delight you and your guests. And it doesn’t stop there: with our
new Platinum Honeymoon Program Package, you’ll receive up to 5% of your total wedding costs
back in the form of a gift card—our wedding gift to you—when you book your wedding and
honeymoon at the same Fairmont Hotel, or at any Fairmont Hotels & Resorts location worldwide.
The gift card can then be used toward your honeymoon booking (or other Fairmont service or
merchandise). With the ultra-personalized planning services of our experienced catering professionals and a
dedicated Platinum Concierge to assist with every important detail, your wedding and honeymoon
will live forever in your memories.

The rebate is based on the total net banquet food, beverage and function room rental revenues (pre-tax and
gratuities) and will be provided in the form of a Fairmont Hotels & Resorts gift card once the honeymoon
reservation is confirmed with the Platinum Concierge and the wedding master account is paid in full. If
redeemed at a hotel or resort where the local currency is other than the gift card’s currency, the gift card
terminal will apply an exchange rate. Fairmont Hotels & Resorts gift cards can be used for hotel owned and
operated services. Mention the gift card at the time of reservation.
Please visit the web site for details

                            FAIRMONT PRESIDENT’S CLUB
Fairmont Hotels & Resorts exclusive guest recognition program, Fairmont President’s Club, offers special
benefits and privileges designed to reflect your individual travel preferences and offer an enhanced level of

Membership is complimentary and your Fairmont President’s Club experience begins the moment you
arrive at any of our properties with express check-in and continues during your stay with the complimentary
high-speed internet access, free local calls, 500 airline miles per stay on qualifying rates, complimentary daily
newspaper and more.

It only takes 10 stays or 30 nits to move to Platinum status-faster than all other hotel loyalty programs. As a
Platinum member you can enjoy even more exclusive benefits including room and suite upgrades,
complimentary night, 1,000 miles per stay, $100 USD dining credit, and more.

Your status as a member of Fairmont President’s Club gives you assurance that you will always receive
consistent and exemplary service.

                   Working Toward A Greener Bermuda
                         Native Bermuda Cedars
The Fairmont Southampton Environmental Committee has undertaken a program to help make Bermuda a
greener island. In keeping with our rich history and tradition of Bermuda, as part of our new wedding
package, we are offering a Bermuda cedar tree to our newlyweds to commemorate their special day. We
encourage our newlyweds to come back to visit the island and see the progress of their tree on their next
anniversary. As Newlyweds, you are being offered a Bermuda seedling, propagated in our nursery to be
planted on the grounds of our hotel or golf course at no charge. As a local newlywed, you may also take
your seedling to plant at your home. All cedar seedlings planted will accompany your certificate and photo
with your planted seedling or wedding photo, and certificate acknowledging its location on property. Your
involvement with this environmental incentive will ensure the traditions and beauty of Bermuda will grow
for years to come.

 A voluntary donation will be greatly appreciated, to purchase propagation supplies for your seedling, and
 ensure it is properly cared for until your return. The voluntary donation for this signature project can be
                                   made through your event coordinator.

                    Sunset Wedding Package
                      One Hour Cocktail Reception
         Hand Passed Hors d’oeuvres & Canapes During the Cocktail Hour
             Tray Passed House Wine and Sparkling Water with Lime

                   Four Course Plated Dinner Service
                             Appetizer or Soup
   Customized Wedding Cake (Price May Increase Depending Upon The Design)

                         Wine Service with Dinner
       Featured House Wines- Chardonnay, Cabernet Sauvignon and Merlot

                             Bar Arrangement
             One or Four Hour Hosted Bar with Select Brand Liquors

                        Reception Setup & Decor
White Floorlength Linens with White Overlay provided by the Fairmont Southampton
    Venue Appropriate Banquet Chairs provided by the Fairmont Southampton

                           Exceptional Dinner Service

                             Bartender Fees Waived

      (3) Complimentary Nights In A Jr. Romance Suite for Bride and Groom

  Complimentary Upgrade to a Suite For The Parents of The Bride (Or Designate)
                           Maximum of (3) Nights

                   Discounted Sleeping Room Block for Guests

  A Private Dinner Tasting for The Bride and Groom During Your Planning Visit

                           Sunset Wedding Package Pricing
              The pricing per person listed below does not include the 17% Service Charge

                              Hosted Bar with Select Brand Liquors

                                      One Hour             Four Hours

Chicken Entrée Selection              $144.00              $204.00

Vegetarian Entrée Selection           $144.00              $204.00

Seafood Entrée Selection              $151.00              $211.00

Beef Entrée Selection                 $154.00              $214.00

                            Please note there is a $10.00 surcharge per person
                           for a choice of entrée the evening of your wedding.

               Entrée Counts are to be submitted at least 72 Hours prior to Wedding.

                 A Royal Wedding Package
                       One Hour Cocktail Hour
      Hand Passed Hors d’oeuvres & Canapes During the Cocktail Hour
               Assorted Domestic and Imported Cheese Display
    Butler Passed Champagne, House Wine, and Sparkling Water with Lime

                 Five Course Plated Dinner Service
                             Appetizer or Soup
                             Sorbet Intermezzo

                Customized Wedding Cake (Priced Separately)

  Traditional Champagne Toast & Wine Service with Dinner
  Featured House Wines-Hogue Chardonnay, Cabernet Sauvignon and Merlot

                           Bar Arrangement
          One or Four Hour Hosted Bar with Select Brand Liquors

                      Reception Setup & Decor
 White Floorlength Linens with Select Overlay provided by Designer Flowers

        White Resin Folding Chairs For Cocktail Reception and Dinner

                         Exceptional Dinner Service

                           Bartender Fees Waived

    (4) Complimentary Nights In A Jr. Romance Suite for Bride and Groom

Complimentary Upgrade to a Suite For The Parents of The Bride (Or Designate)
                         Maximum of (3) Nights

                Discounted Sleeping Room Block for Guests

  A Private Dinner Tasting for up to Four Guests During Your Planning Visit

                           A Royal Wedding Package Pricing
              The pricing per person listed below does not include the 17% Service Charge

                              Hosted Bar with Select Brand Liquors

                                      One Hour             Four Hours

Chicken Entrée Selection              $190.00              $250.00

Vegetarian Entrée Selection           $190.00              $250.00

Seafood Entrée Selection              $197.00              $257.00

Beef Entrée Selection                 $200.00              $260.00

                            Please note there is a $10.00 surcharge per person
                           for a choice of entrée the evening of your wedding.

               Entrée Counts are to be submitted at least 72 Hours prior to Wedding.

                                         Wedding Cakes
We welcome your creativity and suggestions. Please note, suggestions by our pastry kitchen may be made
due to weather and location.

Sponge Cake:          Chocolate, Vanilla, Carrot Cake, Plain Pound Cake, Rum Cake and Fruit Cake

Fillings:             Chocolate, Vanilla, Mocha, Lemon, Raspberry, Praline (Roasted Almond or
                            Hazelnut Caramel) and Whipped Cream Cheese and Lemon

Shape/Size:           Rounds, Hexagonal or Square
                      6”, 8”, 10”, 12”, 14” or 16”

Decorations:          Rolled White Fondant Covering for The Outside of The Cake
                      Butter Cream Icing For the Outside (Weather or Location Permitting)
                      Cake Will Be Decorated According To Guests Requests
                      Themed Cakes Can Be Made Upon Request

Flowers:              Fresh Flowers Should Be Ordered Directly Through Florist
                      Sugar or Icing Flowers Can Be Made According To Guest Requests

Servings Per Layer: 6”       8-10 Guests
                    8”       10-12 Guests
                    10”      14-18 Guests
                    12”      20-30 Guests
                    14”      32-45 Guests
                    16”      50-70 Guests

Price:                Cakes Start At $500.00—Prices Vary Depending Upon Size and Detail.

Cake As Dessert:             Lower Numbers Should Be Considered To Figure Out How Big A Cake Is
                             Needed. Cake Will Be Cut By The Kitchen Staff, Plated and Served with
                             Appropriate Garnish.

Cake As Late Reception:      Higher Numbers Can Be Considered For This Purpose, As Smaller
                             Pieces are needed Per Person.

                                  Guest Room Descriptions
 The Fairmont Southampton has the most spacious guestrooms on the Island with either one king size
bed or two queen size beds. All rooms are at least 450 square feet and have private balconies. All of our
                                  rooms have been recently renovated.
Special group rates are available for your guests. A minimum number of ten (10) rooms, occupied, are
required for group rates to be applicable. Rates vary according to the date of the booking. Please note
that the Bride & Groom will receive a complimentary Junior Suite (maximums apply) or best available
                  room when booking their wedding at The Fairmont Southampton.
                      The following amenities are included in all room categories:
                 Air Conditioning                     Remote Cable Color Television
                 In-Room Safes                        Computer Data-port
                 Bathrobes                            Private Balconies
                 Umbrellas                            Large Walk-in closets
                 Minibars                             Two Telephones
                 Hairdryers                           Iron/Ironing Board
                 Voice Mail                           Roll-away Beds/Cribs (upon request)
                 Coffee Makers/Tea Kettles

Moderate Rooms
Moderate Rooms are located between the first and fifth floors of the resort with obstructed views over
the hotel roofs, of the golf course, or Great Sound Harbor. Rooms boast tasteful wooden furniture,
sitting area, writing desk with high-speed Internet access, fully stocked mini bar, walk in closet, and
spacious bathrooms with a his-and-hers granite vanity. Each room has a private outdoor balcony with
table and chairs.
Bed Type: One king or two queen beds

Fairmont Rooms
Fairmont Rooms are located between the first and fifth floors of the resort with partially obstructed
views of the Great Sound Harbor or Ocean. Rooms boast tasteful wooden furniture, sitting area, writing
desk with high-speed Internet access, fully stocked mini bar, walk in closets, and spacious bathrooms
with a his-and-hers granite vanity. Each room has a private outdoor balcony with table and chairs.
Bed Type: One king or two queen beds

Deluxe Ocean Rooms
Deluxe Ocean Rooms are located between the first and fifth floors of the resort and feature spectacular
views of the turquoise-hued Atlantic Ocean. Rooms boast tasteful wooden furniture, sitting area, writing
desk with high-speed Internet access, fully stocked mini bar, walk in closets, and spacious bathrooms
with a his-and-hers granite vanity. Each room has a private outdoor balcony with table and chairs—
perfect for watching the waves roll in.
Bed Type: One king or two queen beds

Deluxe Harbor/Golf Rooms
Deluxe Harbor/Golf Rooms are located between the first and fifth floors of the resort and feature views
of the Great Sound Harbor or the lush Fairmont Southampton Golf Course. Rooms boast tasteful
wooden furniture, sitting area, writing desk with high-speed Internet access, fully stocked mini bar, walk
in closets, and spacious bathrooms with a his-and-hers granite vanity. Each room has a private outdoor
balcony with table and chairs.
Bed Type: One king or two queen beds

Junior Suite Harbor
Junior Suite Harbor rooms are large, well appointed and feature high-speed Internet access, a writing
desk and mini bar. With an open-concept design, enjoy the spacious bedroom and living room area all
within the same room. Located between the first and fifth floors with harbor views, each room offers an
outdoor covered private balcony with table and chairs plus a walk in closet, a spacious bathroom with a
his-and-hers granite vanity.
Bed Type: One King bed

Junior Suite, Romance:
The Junior Suite Romance rooms are well appointed and spacious. With an L shape design, enjoy the
spacious bedroom in the alcove with extra large bathroom featuring a double size bathtub. The living
room area features pullout sofa and large armoire within the same room. Located between the first and
fifth floors with Ocean views, each room offers an outdoor covered private balcony with table and
Bed Type: One King bed

One and Two Bedroom Suites
One and Two Bedroom Suites offer a separate living room and are equipped with a second television
and mini bar. Luxuriously furnished with an overstuffed sofa, chairs and original island-inspired
artwork, these suites feature two private balconies with two fully appointed marble bathrooms, walk-in
closets, a writing desk and a second telephone line with high-speed Internet access. One and Two
Bedroom Suites are available on all floors.
Bed Type: One king bed and a sofa bed or two queen beds and a sofa bed

The Gold Floor
Welcome, we've been expecting you. Your Fairmont Gold experience begins the moment you arrive the
Fairmont Southampton. You'll be escorted directly to the private Fairmont Gold reception desk on the
6th floor where your individuality is valued, your room preferences are honored and your arrangements
for a quick and effortless arrival and departure experience are anticipated. In the exclusive Fairmont
Gold Lounge, our dedicated team extends a friendly, sincere welcome and ensures that your every need
is met including arranging dinner reservations, transportation and any other special touches you require
during your stay. Among a small selection of like-minded guests, you can unwind in the harbor view
lounge and enjoy special privileges such as access to various newspapers and magazines or even catch
up on email with our complimentary computers. Throughout the day you can enjoy coffee, tea,
complimentary breakfast, waters, sodas, an honor bar as well as complimentary afternoon tea, and
canapés served daily between 5:30pm-7:00pm. As a Fairmont Gold guest you’ll start your day off with a
complimentary continental breakfast—including hot items like eggs, pancakes and bacon—served
between 6:30am-10:30am while enjoying breathtaking views of the magnificent Great Sound and the
City of Hamilton, the capital of Bermuda. Whether traveling for business or leisure, Fairmont Gold
offers a level of service and recognition that will help you make the most of every moment, ensuring a
stay that is nothing short of unforgettable. After you immerse yourself in the Fairmont Gold experience,
you'll never want to stay anywhere else. With a choice of Ocean View Rooms or Harbor View rooms,
you will find your perfect serenity on Fairmont Gold.

Duplex Suites
Duplex Suites are 1,600-square-feet split-level units, on the corners of the Fairmont Gold sixth floor
level. Upon entering the suite you'll be greeted by three elegantly draped twenty-feet-high floor-to-
ceiling French windows and pastel-colored walls with original island-inspired artwork. From your
private L-shaped balcony outfitted with tables, chairs and chaise lounges, you’ll enjoy panoramic views
of the stunning south shore. The romantic bedroom loft has ocean views, a four-poster king-sized bed,
walk-in closet and a plush chaise lounge for two. Its marble bathroom boasts a Jacuzzi tub, separate
glass enclosed shower and a his-and-hers granite vanity. A staircase leads down to a finely appointed
living, dining and entertainment area with a full stereo-surround sound system, flatscreen TV, VCR, plus
comfortable furnishings including cozy sofas and over-stuffed chairs. There’s also a large writing desk
with complementary high speed Internet access and a second phone line with cordless telephone. A fully
equipped modern kitchen, a second entrance to the fifth floor and a second powder room is conveniently
located on this level. As an option, an additional connector room is also available.
Bed Type: One king-sized bed

Penthouse Suites
Comprising over 2,900-square-feet each, the Fairmont Southampton’s two penthouse suites are corner
units on the Fairmont Gold sixth floor level. Opulent in every way, each suite features the finest
amenities and furnishings, evident as soon as you walk through the double Bermuda cedar doors into a
marble-floored foyer. From your private L-shaped balcony you’ll enjoy sweeping views of the Atlantic
Ocean, The Great Sound Harbor, Gibbs Hill Lighthouse, surrounding islands, and more. Admire the
rolling hills of our lush 18-hole par three golf course or frame the perfect sunset in your very own
limestone moon gate. Balcony tables, chairs, and chaise lounges make entertaining outside easy—a
perfect compliment to the suite’s well-appointed interior featuring island-inspired artwork, cedar
paneling, and richly colored hues of blue and gold. The main salon is comprised of three adjoining
rooms encased in floor-to-ceiling French windows and doors. The entertainment room features a stereo
surround sound system, color television and VCR plus comfortable sofas and over-stuffed chairs. This
room has floor-to-ceiling cedar partition doors so you can close the room off for privacy. The formal
living room has an additional sofa and chairs and overlooks the dining room with a mahogany claw foot
table accommodating eight, comfortably. Finally, the third room affords the luxury of an informal yet
private meeting area without removing yourself from the main salon, which also has full sized marbled
bathroom. Entertain with ease at your own wet-bar and have meals prepared at a separate fully equipped
kitchen with private staff entrance. The master bedroom features a double posted king-sized bed, water
views, entertainment system, wet bar, lounge and custom walk-in closet with full-length mirrors and
built-in dressers. Relax in the oversized tub in your marble bathroom, which also has a separate glass
enclosed shower and his and hers granite vanity. An additional full bathroom and private entrance is also
in the master bedroom. The second bedroom has a double posted queen-sized bed, views of the ocean,
walk-in closet and television. A fourth bathroom is conveniently located across the hall. Complementary
high-speed Internet access and multiple phones are available throughout the suites.
Bed Type: King bed in master bedroom, queen bed in second bedroom, sofa bed in salon.

             Fairmont Southampton’s Featured Activities
Golf Courses
Two fabulous choices await you. An Island gem designed to take your short game to new heights, The
Fairmont Southampton Golf Course features 18 challenging par-3 holes. Taking advantage of the
beautiful surroundings and dramatic elevation changes, this 2,684-yard course forces prudent club selection,
with wind a definite factor. The Fairmont Southampton’s Golf Course is a must when coming to the island.
Meet your gents for a game of golf or have a golf tournament as a welcome. The Fairmont Southampton
team will be able to assist in booking golf times for you during your stay.

The Fairmont Southampton also has an exclusive partnership with the Riddell’s Bay Golf & Country
Club. As Bermuda's oldest private golf course, founded in 1922, designed by Devereux Emmett, it is for the
accurate golfer because of its tight fairways and small, narrow greens. Through its partnership with the
Fairmont Southampton, guests have preferred access to this stunning course, with shuttle service provided
to and from the hotel. The Fairmont Southampton team will be able to assist in booking golf times at these,
plus all the Island Golf Course’s available during your stay.

Let us organize a tournament for your wedding guests! We will organize a play list, put the names
    on carts, provide 1 sleeve of balls/person with a beer and water in the cart for each golfer.
                           There must be at least 12 guests for the above.

The Fairmont Southampton Tennis Club
Located at the Fairmont Southampton Beach Club are six all weather tennis courts for play day or night.
Our Tennis Pro is happy to assist in improving your game or providing useful tips. Proper tennis attire and
reservations are required. Equipment is available for rent.

Dive Bermuda
Dive Bermuda is located at the Fairmont Southampton Beach Club and is a PADI 5 star I.D.C. established
in 1981. They are the only Instruction Development Centre located in Bermuda. With over 20 years
experience, they know the wrecks and coral reefs of the Island. Their philosophy is to provide a safe
environment to their divers, but without the stress found with some dive operators. Their modern dive shop
right on the beach offers friendly staff and are in close proximity to the best dive sites make them a popular
choice of many divers the world over. They have been featured on several television programs, including the
PADI Wreck Diver Video and the UnderSea Explorer / Sport Diver Television series.

Willow Stream Spa at The Fairmont Southampton
The elements gather here. Energy abounds in rocky cathedral coves, in cool recesses of the ocean floor, in
the intricate web of the protective reef, on the hilltops where gentle floral breezes float to the edge of the
world. This is a wonderful place. And it's fun.

Strength and grace on an island created by fire and protected by a natural coral reef. Willow Stream
celebrates Bermuda's soothing flow of color and the quiet strength emanating from the sea. From every
vantage point, the strength and energy ... the sounds and scents ... of the sea beckon. Lush with the natural
Aromatherapy of its surroundings, the spa's atmosphere echoes the elegance and energy of Bermuda. Here
you'll find treatment rooms including a couple's massage suite, a fitness center with panoramic views of the
South Shore and a ladies' and gentlemen's lounge with Willow Stream Energy signature products. Relax in
the spa pool, on the sun deck or in the Bermuda gardens. Find your energy through the experiences or by
just being in the moment. Willow Stream encourages you to explore, enjoy and feel at home.

Willow Stream Spa Facility:
31,000 square feet
15 treatment rooms
Three lounges
Indoor heated pool with waterfalls and gardens
Two Jacuzzis with sundeck overlooking the South Shore ocean
Hair & Beauty salon
Fitness center with state-of-the-art Cybex equipment
Spa boutique

Men's and Women's separate spa facilities include:
Private lounge
Changing room with individual locker including Willow Stream robe, slippers and bottled water
Steam, inhalation and sauna rooms
Private showers
Handicap facilities

  Book a day of luxury for your wedding party and guests. When you book 10 or more treatments,
                         the bride will receive a plush Fairmont bathrobe.
   Book at least 5 treatments and enjoy champagne and chocolate covered strawberries for your
                             guests at a private table at the indoor pool.

Scooter and Bicycle Rental At Smatt’s Cycle Livery
Many visitors enjoy exploring Bermuda independently on motor scooters and bicycles. Rentals are available
daily from 8:30 am to 5:00 pm at the Smatt's Cycle Livery Ltd. office located on property, behind the hotel.
The cost varies according to length of rental (24 hour minimum) and type of cycle: bicycle, single-seater or
double-seater. Helmets are compulsory for motor scooters and are included. Damage insurance is
mandatory, inquire whether it is included in the quoted price. Riders of a motor scooter must be minimum
16 years old. A license is not required to rent a scooter in Bermuda. All renters will receive scooter operation
and riding instruction, followed by a test ride in our practice area. We reserve the right to refuse rental to
unsafe riders. The scooters are rented with a full tank of gas, and should be returned full. Most gas stations
are open 7am-7pm daily, with several open until 11pm or later. Plan appropriately. Rentals may be paid for
with Visa, MasterCard, cash or charged directly to a room folio or a master account. However, a Visa or
MasterCard will be required for all rentals. Pricing and group rates available from the Smatt's website or phone 441-295-1180.
Sea Venture Water Sports
See Bermuda from a different perspective on your own Personal Water Craft, commonly known a Jet Ski’s!
Tours begin from the Waterlot Inn Marina and consist of half hour to two tours that can be customized to
fit your special needs. Imagine a beautiful trip around the West end of the Island, taking in all sorts of sites
such as Pompano Beach, Somerset Bridge, Daniels Head and the wreck of the Vixen,
and into Hamilton Harbor to see the mansions and famous homes of Bermuda, allowing plenty of time for
some snorkeling. Of course there is always time to play around a bit on the skis, where the tour guide will
give safety instructions and ideas of fun ways to spin and turn!

               Additional Activities Available In Bermuda
A wide variety of wonderful activities are available throughout the Island of Bermuda, so here are a sample
for you and your Guests to choose from:

Bermuda Aquarium, Natural History Museum and Zoo
Tours start at the North Rock Exhibit with a diver-in-the tank interactive talk, continuing to the harbor seal
feeding, onto the flamingo exhibit, the lemurs and into the very latest area, the Australasian, featuring
animals from those islands. For more information, please call (441) 293-2727.

Bermuda Underwater Exploration Institute
The exhibits are designed to acquaint the visitor with the mysteries of the ocean, the latest research and
creatures of the deep. For more information, please call (441) 292-7219.

Botanical Gardens
Browse over the 1,000 varieties of plants and flowers - both common and uncommon - seen around the
island, such as hibiscus, oleander and some endemics, on your guided tour. Group sightseeing tours for the
Bermuda Botanical Gardens are available. Visit also the official residence of Bermuda's Premier. For more
information, please call (441) 236-5732.

Crystal Caves/Fantasy Caves
The Crystal Caves and Fantasy Caves in Hamilton Parish are known for its natural limestone cave
formations. Guides will escort you, mainly to ensure that you do not touch the formations.
The caves are named for their subterranean pools of incredibly clear water. If you look down, you'll see the
bottom, 55 feet below, through incredibly clear turquoise waters. Located at Wilkinson Avenue. For more
information, please call (441) 293-0640.

Dolphin Quest
A unique and unforgettable in-water 'encounter' with bottlenose dolphins. Please note, the Dolphin
Encounter will take place in the Lagoon of the Maritime Museum, until further notice. This is approximately
twenty minutes' drive from the hotel. For more information and reservations, please call Fairmont Hotels &
Resorts at 1 (800) 441-1414. Please note, only guests with a confirmed room reservation at the Fairmont
Southampton or the Fairmont Hamilton Princess may reserve more than four days in advance.

Glass Bottom Boat Tour
Marvel at over 200 square miles of reefs and over 350 shipwrecks.

Historical British Forts
Bermuda has dozens of historic forts still standing. They are superb cultural, historical and scenic attractions
in every way. The largest concentration is in St. George's, which has been proclaimed World Heritage
Treasure by United Nations Educational, Scientific & Cultural Organization (UNESCO).

Horse and Carriage Tours
Located on Front Street. For more information and details, please contact the Concierge.

St. George's Heritage Nights
St. George's activities include historical walking tours, craft vendors, historical characters and the Bermuda
Gombeys. Tuesday evenings (summer and fall, weather permitting)

Taxi/Sightseeing Tours
For a party of 4 to 6, engaging a taxi for the day or half-day with the driver acting as the tour guide can be a
good way to see Bermuda. A blue flag fluttering from the taxi's bonnet signifies the driver has qualified as a
tour guide.
Rates: Approximately $30.00 per hour for one to 4 people, $42.00 per hour for 5 to 6 people (minimum 3

The Town of Hamilton
The town center of Bermuda's capital city is only a 5-minute walk from The Fairmont Hamilton Princess
(and a free ferry ride from the Fairmont Southampton). The Hamilton Harbor is one of the most beautiful
in the world. Be sure also to visit the Yacht Club area and the excellent shopping on Front Street. History-
loving guests will enjoy the wide array of historical buildings.

Bermuda Maritime Museum
Shipwrecks, boat building, whaling, privateering and the Royal Navy were all part of Bermuda's maritime
history. Located at The Keep, Royal Naval Dockyard. For more information, please call (441) 234-1418.

                                    CATERING POLICIES
At the Fairmont Southampton, you can expect the very best dining experience for you and your guests.
Exceptional and engaging service with attention to detail carried out by an award winning catering, wedding
and food and beverage team of dedicated staff. It is our desire to assist you with customizing your perfect
menu and food and beverage compliments. Our staff is experienced in pairing foods and beverages to
complete a culinary experience unparallel to any other.

Our professional and creative teams have assembled a comprehensive selection of choices for each
occasion. Our chefs take advantage of all locally produced products, however the majority of our food is
imported from The United States and Europe. To ensure that your menu selections can be made
available, please submit your menus at least four weeks in advance. This will assist us in obtaining all of
the necessary products for your event. We are committed to make your event a success and we welcome
the opportunity to custom-design menus just for you. Please discuss the details directly with you
Catering & Wedding Manager.

For meal functions occurring Monday to Thursday, a 48 Hour Meal Attendance guarantee is required.
For Friday, Saturday and Sunday meal functions, a 72 Hour Attendance Guarantee is required. If a Meal
Guarantee is not given, the resort will set the guarantee based on the last written estimate.

Our highly trained audio-visual staff can provide you with the latest in technical equipment along with
superb service. Rates and information are available upon request. Please contact your Catering &
Wedding Manager.

Pre-approved signage is permitted in the registration area and in private function areas only. When
approved, all signs must be displayed on appropriate tripods or easels. No signs are permitted in the
lobby or other public areas. Signs or posters cannot be glued or affixed in any way to walls or permanent
structures of the hotel. The host will be liable for any damage caused by improperly pinning or affixing
signs or displays onto walls or any property of the hotel.

Functions at the Beach, Great Sound Lawn, Waterlot Terrace, Waterlot Gardens and Outdoor Pool
require additional transportation and/or set-up labour. There will be a $7.00 per person charge for events
at these locations.

We are pleased to offer our Food & Beverage catering services to several unique destinations such as:
The Keep Yard and Clock Tower at the Royal Naval Dockyard, Fort Hamilton, and Astwood Park to
name a few. A $13.00 per person transportation and set-up charge will be incurred for functions at any
off- premise locations.

Client requests for additional labour may be provided at $25.00 per hour, per staff member.
One server per twenty (20) guests plated events
One server per twenty-five (25) guests buffet events
One server per seventy-five (75) guests cocktail receptions
One bartender and one server per seventy-five (75) guests for Hosted Bars
One bartender and one cashier per seventy-five (75) guests for Cash Bars

The Following Restaurants, Bacci, Ocean Club, Waterlot and the Newport Room, between our high
season April 1st-November 1st, will need a minimum of 60 guest rooms on the night of the event to have
the Restaurant Exclusive for a night function. There is also a room rental and a minimum food and
beverage spend for each restaurant. If you wish to use the restaurant during the day and it does not
affect the operation of the restaurant, there is only a rental fee and a minimum spend on food and
beverage, you will not need any guest rooms.
The Following Hotel meeting space, Beach Terrace, Great Sound Lawn, Poolside, Poinciana Ballroom,
Gardenia Ballroom and all Mezzanine Meeting rooms can be confirmed a year or more in advance, there
must me a minimum of 30 guest rooms nights.
If you wish not to confirm any sleeping rooms. The Booking cannot be confirmed until 6 months prior
to the booking date.
For Cocktail Receptions, a minimum food consumption of $12.00 per person must be met
If minimum consumption is not met, the cost of one waiter for each 75 guests will be applied as follows:
$50.00 for the first three hours, and $12.00 for each hour thereafter
A Bartender fee of $100.00 will be charged on all bars not exceeding $275.00, plus 17% gratuity in sales
per bar, per hour
A fee of $50 per bar per hour will be applied on all Cash Bars
A 17% service charge is added to all Food & Beverage charges. There is no sales tax applicable in
An Initial Deposit of $2,500.00 is required at the time of contract signature.
Also an outlined invoice/payment schedule will be stated in the contract. The invoices will be based
upon updated estimates between yourself and the Catering Manager at the Hotel. Full payment to be
made 30 days prior to the event based off of the last estimate. No credit or billing privileges are allowed
after departure.
As a Patron your are responsible for any damages incurred to the premises or any other area of the hotel
by your guests, independent contractors or other agents that are under your control. Please refer to the
Sales or Vendor Agreement for further details.

Should there be reports of 35% or more chance of precipitation in the area, the hotel recommends that
the scheduled function be moved indoors to the designated back-up area. Temperatures below 60
degrees Fahrenheit and/or wind gusts in excess of 25 mph shall also be cause to hold the function
indoors. The weather "call" for evening events shall be no later than 12:00 p.m. and for morning events
the call shall be made at 7:00 p.m. the previous evening.

                                Wedding Inquiry Sheet
Contact Information:                  Today’s Date: _________________            ___________

Brides Full Legal Name: _______________________                                  ___________

Grooms Full Legal Name: ________________________                                 ___________

Address: _______________________                                                 ___________

Phone: (day)________________________          (cell)_____________________              _____

Email: _______________________________________________________

Wedding Information:
Desired Wedding Date: __________________                                         __________

Alternate Wedding Dates: ___________________                                     __________

Estimate Number of Guests: __________         Number of Guest Rooms Needed: ____________

Preferred Times:    Ceremony: _________ Reception: ___________ Dinner: __________

Preferred Ceremony Location:        Beach Great Sound Lawn    Waterlot Gardens    Ocean Club

Other: _________________________

Preferred Location for Reception:     Beach    Great Sound Lawn   Waterlot Gardens   Ocean Club

Other Considered Properties in Area: ________________________________________________

Special Notes:

Please complete the above and fax or email to:

Ms. Wendy A. Rukstalis, CWP
Conference Services & Catering Manager
Specializing In Wedding Sales & Service
Tel: 441-239-6987
Fax: 441-239-6974


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