CHICO WEDDING WEEKEND Print Form VENUE TOUR Sunday, January 10, 2010 APPLICATION TO PARTICIPATE Venue Name Website Address http://www. Street City State Zip Primary Contact Name Title Phone Email Fax Alternate Contact Title Phone I plan to offer food samples at my venue Yes No Not Sure If Yes, indicate caterer Liability Insurance Carrier Policy Number MAKE CHECKS PAYABLE TO CHICO WEDDING WEEKEND. A PAYMENT MUST ACCOMPANY THIS FORM TO BE PROCESSED. Total price for venue participation Subtract 5% if full payment is received with application ($10 savings) by November 16th, 2009 TOTAL Non-refundable deposit of 50% of TOTAL due with application. This application will become a contract between applying company and Chico Wedding Weekend and subject to all terms and conditions of such, upon CWW's acceptance of application. If a check is returned unpaid, a $40.00 service charge will apply. CWW reserves the right to cancel without refund, any contract not fully paid by November 16, 2009. Please initial next the following stating that you have read and understand the policies: Liability Release: The undersigned certifies that he/she understands and will adhere to the Chico Wedding Weekend Venue Tour Agreement. The undersigned also certifies that he/she is authorized 1) to execute on behalf of the business and 2) accept legal process on behalf of the business. The undersigned agrees to indemnify and hold harmless Chico Wedding Weekend and its staff from all damages, liabilities, costs and expenditures, including attorney’s fees and costs of defense, which may occur. Exhibitor: Agrees to all terms and conditions on attached document. Authorized Signature Date Print Name Title Mail to: Chico Wedding Weekend - 1710 Bidwell Ave., Chico, CA 95926 VENUE TOUR TERMS AND CONDITIONS APPLICATION TO PARTICIPATE REQUIREMENTS Participating venues shall abide by the terms and No venue shall assign, rent or set aside space on its property, conditions stated in the Venue Documents, which may be which could be used to promote companies other than itself. amended (by additions, deletions, or changes) by CWW. No promotional materials from companies, other than the Applications that are incomplete, not signed and do not participating venue, can be displayed, handed out or include deposit payment will not be processed and will be otherwise distributed without advanced approval from CWW. returned to sender. During CWW venue hours, venues are required to have a CWW reserves the right to deny participation to any minimum of one staff member, which is available to answer company whose venue is not directly related to the questions and/or provide tours. wedding profession. During CWW venue hours, venues are required to have a No applications to participate will be accepted via minimum of one staff member, which will greet visitors at the telephone, fax or E-Mail. registration table. The registration table is an area where registered couples can enter to win a free honeymoon. The Application and payment acknowledgment will be E-Mailed more venues the bride visits, the greater chance for them to to you upon receipt of application. win. DO NOT ASSUME YOU HAVE BEEN APPROVED TO BRIDAL LIST PARTICIPATE UNTIL CONFIRMED. Venues shall exclusively use the given list of registered brides. Venues will not lend-out, sell, barter or allow any PAYMENT/CANCELLATIONS unauthorized usage, or permit any reproduction thereof. The Non-refundable deposit payment must accompany list cannot be used to promote any other events. completed and signed application. CATERING Final payment is due, in full, by November 16, 2009. If the venue chooses to provide food from an outside caterer, catering company cannot promote their company unless they Venue participation cancellation must be made in writing. have paid venue tour fees and consulted with CWW. Venues will follow health department guidelines for all food VENUE HOURS served. Venues shall ensure that their facilities are open from 2 p.m. to 6 p.m. on January 10th, 2010. PHOTO RELEASE The undersigned certifies that the Chico Wedding Weekend is authorized to use photographs taken during the venue tours for future promotion through printed materials, electronic media and CWW's website. It is understood that there is no compensation for use of these photo images.
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