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Student Success Plan ILP_ Holistic ... - Sinclair Community College

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Student Success Plan ILP_ Holistic ... - Sinclair Community College Powered By Docstoc
					SINCLAIR COMMUNITY COLLEGE




 Student Success Plan:
   Individual Learning Plan,
      Holistic Counseling
   and Intervention System
PROGRAM GOALS & OBJECTIVES


 Goals
   – Improve Student Success & Retention
   – Increase Graduation Rate

 Objectives
   – Increase the first to second quarter retention rate of new degree and
     certificate seeking students (current average: 64%)
   – Increase the first to second year persistence rate (average=55%)
   – Improve the success rate as measured by student grades in first term
      courses
                      Why?


Our At-Risk students have…
     −   Limited academic readiness
     −   Minimal college study skills
     −   Financial or employment barriers
     −   Limited knowledge of personal strengths
     − A limited social network or family support system
     − Minimal experience setting and tracking personal
       goals

 … Limitations that impact the development and
   attainment of educational goals in a planned
              and strategic manner.
                        Why?


We need to provide our students with …
    −   Quality, standardized counseling service
    −   Accurate, consistent and timely information
    −   A relationship with a Student Services counselor
    −   A workable learning plan if they are at risk
    − An effective action plan when they seek counseling
    − Appropriate, documented and tracked referrals

… for them to become independent & confident
                  Learners
Students Receive An Individualized
Plan….

     • Assessment of Challenges & Strengths
     • Registration Assistance
     • Planning for payment options (financial aid)
     • “How to Get Started” Information
     • Study Skills Recommendations
     • Career Planning
     • Resource Information & Referrals

 … Proactive counseling and support based on best
 practice resulting from research and experience.
                 How?

• Use a Holistic Counseling Model
   – Coordinate four departments into one team

• Provide Case Management Services
   – Standardize & coordinate services & referrals

• Maintain Current Mission Scope and Level
   – Continue services to existing populations

• Create a Flexible Network of Services
   – Supported with a common records & database
                                  Who?
                  Student Success Services
                      • Formerly „Retention Services‟

                           Student Success Services



Student         Counseling          Educational       Enrollment      Student
Success          Services            Support           Services      Activities
Planning                             Services                         Center
 Center



     Student Success Planning Center (Primary)               100%
     Counseling Service                                      10% -100%
     Educational Support Services                            10% - 15%
     Enrollment Services                                     10% - 25%
            Definitions


- ILP      Individual Learning Plan
 - CAP Counseling Action Plan

• Individual Learning Plan and Holistic
 Counseling Action Plan Intervention Model
     −Systematic
     −Not dependent upon counselor
             ILP vs. CAP

            ILP                              CAP
     New student                     Current student

– Identified by Screen               – Identified by Early
                                       Alert, Faculty or
   • Test into 2 DEV‟s below „100‟
                                       Counselor
     level
   • Income level at poverty
                                     – Self-Identified
   • Full time work
   • Undecided Major
           ILP Participants
                 Individual Learning Plan




The Students:
  – Selection Criteria = Established Risk Factors
        • Test into 2 DEV‟s below „100‟ level (initially 3)
        • Income at/below federal poverty guidelines
        • Full time employment (40 or more hours)
        • Undecided Major

  – Over 2,000 Students Projected The First Year
  – First Time, At Risk, Degree Or Certificate Seeking
The ILP Process

 • Intake

 • ILP Introduction

 • Case Management
   /Development of the ILP

 • Transition
                    Intake
           New Student Enrollment Process


         Welcome and Test Preparation
         Placement Testing and Screen
         Next Steps…


ILP 45%                         New Students (non-risk)
    ILP Steps and Appointment      Orientation
    MBTI/ LASSI                    Academic Counseling
    Orientation                    Register, Books…. Etc.
    ILP Counseling
Student’s receive….

Multi-dimensional assessment…
    • Risk screen
    • Demographic information
    • Biographic information
    • MBTI – Myers/Briggs Type Indicator
    • LASSI – Learning and Study Strategies Inventory
    • Placement Test

    … to fully understand the whole student.
  Cross Training of Staff

•ILP Process
•ILP Database
•Financial Aid
•Academic Advising Basics
•On-Line Registration – Web Advisor
•Colleague Training –
 Academic/Financial Aid Screens
   Development of the ILP

• Session Two – Within 2 weeks Of
  Intro/Class
     − Meet counselor for development of ILP prior to the start
       of classes
     − Reviews assessments (MBTI / LASSI)
     − Reviews financial needs
     − Completes action plan
     − Enters all information in electronic file
  Session Two Follow-Up – Counselor Checks:
     − Registration status
     − Financial aid / fee payments
     − Check in with student as required           Student
                                                    Service
                                                   Database
          Development of the ILP


• Session Three – 2-3 Weeks After Class
     −   Meet or call and review student status
     −   Plan/Problem solve as required
     −   Begin planning for next quarter
     −   Make next appointment (7-8 week point)
     −   Contact No Shows

• Session Three Follow up – Counselor Will:
     − Contact as required
     − Review registration and withdrawal dates
     − Update journal
       Development of the ILP


• Session Four – 7 To 8 Weeks Into Quarter
     − Review Concerns / Issues
     − Selects Classes/Assists Students With
       Registration
     − Give Student Satisfaction Survey

• Session Four Follow Up – Counselor Will:
     − Contact as Scheduled / Required
     − Review Student Progress
      Development of the ILP

• Transition
     • Review Transition Criteria With Student
        – GPA 2.0 or better and passed all DEV classes 1st quarter
        – Decided on a major/ career goal
        – Discuss issues that might have resulted in W‟s, I‟s, and Z‟s
          and/or poor grades
        – Childcare and/or transportation issues resolved
        – Regular attendance in classes previous quarter
        – ILP plan completed and reviewed
     • Make Transition Decision

• Follow Up As Required By Student
     • Services May Continue On A Case-By-Case Basis
             Student Survey


What Students Reported As Very Useful…

  -One-On-One Help Developing ILP           93%

  -Overcoming Obstacles Starting Classes    85%

  -Information On Study Strategies/Skills   71%

  -Information On Careers/Learning Styles   74%

  -Financial Information & Planning         73%
Classes Completed Successfully
First-Term GPA
First-Term to Second-Term Retention
        Program Summary

Key accomplishments So Far…
  -Centralized Screening for At Risk Students
     • Intake for ILP Criteria
  -Structured Assessment of Strengths and Weaknesses
      • MBTI/LASSI
  -Standardized Case Management Services
      • ILP/CAP Services Defined & Scheduled
  -Systematic Recommendations & Referrals
     • Counseling Reference Guide/Early Alert Process
  -Integrated Online Referrals, Records and Database
      • Common forms, database, and reports
              What’s Next?

Title III Strengthening Institutional Programs Grant
                 Funded For Five Years


           • Student Screen Process

           • Individual Learning Plan

           • College-wide Success Experience

           • One-Stop Services

           • “Houdini”
                        Student Success Plan

Return to Menu
                  Counselor
View New Record
Help              Welcome Peter Bolmida!
Logout            ILP To-Do-List
                  Action Plan Print Out
                  Recommend Goals/Courses
                  All Course Recommendations

                  Counseling Services To-Do-List              Disability Services To-Do-List
                  Action Plan Print Out                       Action Plan Print Out

                  Intake Form

                  View Student Record

                  Add Additional Information                  Edit Additional Information

                  Journal Entry/Comments                       Student Intake Form
                  Counseling Action Plan           Individual Learning Plan
                  Individual Learning Plan                     Counseling Services
                  Counseling Services                          Disability Services
                  Disability Services
                       Student Success Plan

Return to Menu
                  View Student Record                Edit This Record         View This Record
View New Record
                  Printable Format
Help
                  Personal Information
Logout
                  Name:                                  Angela A Sinclair
                  Tartan Card Number:                    1234567
                  Social Security Number:                123-45-6789
                  Home Phone:                            937-555-1212
                  Work Phone:                            937-512-4549
                  Cell Phone:
                  Birth Date:                            3/4/75
                  Address:                               444 W Third Street
                                                         Dayton, OH 45373
                  •View Additional Information
                        •Student Intake Form
                              •Personal Information
                              •Demographic Information
                              •Educational Plan
                              •Education Goal
                              •Funding Source
                              •Challenges

                        Journal Entries/Comments
                        Counseling Action Plan
                        Individual Learning Plan
                        Counseling Services
                        Disability Services
                         Student Success Plan

Return to Menu    View Student Record
View New Record   Printable Format                         Edit This Record   View This Record
                  Demographic Information
Help              Name:         Angela A Sinclair
Logout            Marital Status                           Divorced
                  Ethnicity/Race                           Caucasian/White
                  Gender:                                  Female
                  Are you a parent/primary caregiver:      Yes
                  If yes, check all that apply:
                  Child/Children:                          Yes, How many? 1
                  Spouse:                                  No
                  Elderly Relative/Person:                 No
                  Child care needed?                       Yes
                  Are you employed                         Yes
                  Place of employment                      Wendy’s
                  Hourly Wage:                             7.35/hour
                  Shift:                                   Not Applicable
                  •View Additional Information
                          •Student Intake Form
                                •Personal Information
                                •Demographic Information
                                •Educational Plan
                                •Education Goal
                                •Funding Source
                                •Challenges
                        •Journal Entries/Comments
                        •Counseling Action Plan
                        •Individual Learning Plan
                        •Counseling Services
                        •Disability Services
                            Student Success Plan

Return to Menu    View Student Record
View New Record                                                   Edit This Record   View This Record
                  Printable Format
Help
                  Educational Plan
Logout            Name:        Angela A Sinclair
                  Student Status:                             New Student
                  Registered:                                 No
                  Step Completed:
                  Application:                                Yes
                  Placement Test:                             Yes
                  New Student Orientation:                    No
                  Academic Counselor Meeting:                 No
                  Education Level:                            GED
                  What grade id you typically earn at
                  your highest level of education?            C
                  Have either of your parents obtained
                  A four-year degree?                         No
                  Do you have special needs or require
                  Special accommodations?                     No
                  •View Additional Information
                          •Student Intake Form
                                   •Personal Information
                                   •Demographic Information
                                   •Educational Plan
                                   •Education Goal
                                   •Funding Source
                                   •Challenges
                  Journal Entries/Comments
                          •Counseling Action Plan
                          •Individual Learning Plan
                          •Counseling Services
                          •Disability Services
                          Student Success Plan

Return to Menu
View New Record
                  View Student Record                      Edit This Record    View This Record

Help              Printable Format
Logout            Name:         Angela A Sinclair

                  Educational Goal
                  Educational/Career Goal                             Uncertain
                  What is your major? (Academic Goal)                 Liberal Arts & Science – Undecided
                  What is your career goal?                           Unknown
                  How sure are you about your career goal?            1 Very unsure
                  •View Additional Information

                          •Student Intake Form
                                •Personal Information
                                •Demographic Information
                                •Educational Plan
                                •Education Goal
                                •Funding Source
                                •Challenges
                          •Journal Entries/Comments
                          •Counseling Action Plan
                          •Individual Learning Plan
                          •Counseling Services
                          •Disability Services
                          Student Success Plan

Return to Menu
                  View Student Record                     Edit This Record       View This Record
View New Record
                  Printable Format
Help
Logout            Name:         Angela A Sinclair

                  Challenges

                  Check all challenges that may be barriers to your academic success:
                        •Child or Adult Care
                        •Finances
                        •Goals (lack of or unclear goals)
                        •Test Anxiety
                        •Time Management
                        •Tired/Fatigued
                        •Undecided Major
                  •View Additional Information
                        •Student Intake Form
                               •Personal Information
                               •Demographic Information
                               •Educational Plan
                               •Education Goal
                               •Funding Source
                               •Challenges
                          •Journal Entries/Comments
                          •Counseling Action Plan
                          •Individual Learning Plan
                          •Counseling Services
                          •Disability Services
                          Student Success Plan

Return to Menu
View New Record   View Student Record                     Edit This Record        View This Record

Help              Printable Format
Logout            Name:        Angela A Sinclair
                  Student: Angela Sinclair
                  Tartan Card Number: 1234567
                  Social Security Number: 123-45-6789
                  For Office Use Only:
                  Assigned Counselor:                    Peter Bolmida
                  Student Status:                        Active
                  Individual Learning Plan
                  Best time to contact:                  AM

                  COMPASS Test Scores

                  Reading:                               42
                  Writing:                               50
                  Math:
                  Arithmetic                             30

                  How many classes do you plan to take during your first quarter? 2

                  How much time do you have to student (weekly)? 5 hrs or less

                  Most/Least Favorite Courses
                  Most Favorite                          Least Favorite
                  English                                Math
                         Student Success Plan

Return to Menu    Registered Courses
View New Record   Course 1                   DEV 085
Help              Course 2
Logout            Course 3
                  Course 4
                  Course 5
                  Course 6
                  Do you understand what it takes to accomplish your academic goals? No
                  How confident are you that you will be successful in accomplishing your goal? 2
                  Why?
                  I was not very successful in High School

                  Do you know how to prepare for your classes and tests? 2
                  Explain why you chose your goal/major
                  Undecided
                  What has motivated you to start college at this time?
                  I want to provide a better life for my child.
                  Service I plan to use:
                      Tutorial Services:       Y           Counseling Services          N
                      Career Planning:         Y           Student Employment           N
                      Student Activities/Clubs N           Campus Ministries:           N
                      Physical Activity Center N           Education Support Services   N
                          Student Success Plan

Return to Menu    Financial Aid
View New Record   Completed Application:                                   Yes
Help              Status of Application:                                   Pending
                  Financial Aid will cover:
Logout
                  My plan for what financial aid does not cover is:
                  No plan at this time
                  Myers Briggs Type Indicator        What is MBTI?
                  Score:                                                   ISFJ
                  One (1) important thing it might affect my learning:
                  Classes with unclear outcomes or with a lot of experimentation, personal
                  interaction, theory or 'play' does not work well for my MBTI type.
                  One (1) important thing I learned about my preferences:
                  I learn best by doing.
                  How I intend to use this information in the classroom:
                  Not sure, will have to wait until I attend class.
                  The LASSI showed I need to make a plan for the following:
                  What does LASSI mean? LASSI
                       Attitude                                            N
                       Motivation                                          N
                       Study Aids                                          Y
                       Concentration                                       N
                       Information Processing                              N
                       Selecting Main Ideas                                N
                       Test Strategies                                     Y
                       Time Management                                     Y
                       Self Testing                                        N
                       Anxiety                                             Y
                       Student Success Plan

Return to Menu
View New Record
Help
Logout
                  My plan for working on this is:
                  Set aside time each day to study.


                  Overall Assessment – What I feel my strengths are and why:
                  I’m hard working, and won’t give up easily.


                  Where I have concerns and how I plan to address them:
                  Concerned about balancing work, home and school.
                  Set aside a little time every night to study.


                  My insights from doing this process are:
                  It has helped me understand where I need to improve and
                  what my strengths and weakness are.




                  Follow-Up Date:
                  02/13/04
                        Student Success Plan

Return to Menu    Counseling Reference Guide
View New Record   Challenge Area
Help                   Child or Adult Care
                       Classroom Conflicts/Problems
Logout
                       Concentration (poor concentration)
                       Cultural Awareness/Issues
                       Emotions/ Moods/Stress
                       English as a Second Language
                       Finances
                       First Visit Issues (ILP)
                       Goals (lack of or unclear goals)
                       Grades (poor grades)
                       Grief and Loss
                       Legal/Immigration Status
                       Motivation/Attitude
                       Other (specify)
                       Physical Health
                       Relationship Problems
                       Social Support
                       Steps to Begin Sinclair
                       Study Habits
                       Test Anxiety                         Return to
                       Time Management
                                                              CAP
                       Tired/Fatigue
                       Transportation
                       Undecided Major
                                Student Success Plan

Confidentiality Levels
Myers-Briggs             Counseling Reference Guide
LASSI Scores             Child or Adult Care
Reference Guide
                         Tell me about your child or adult care concerns.
Action Plan Outcomes     What type of demand is being placed on you?
Chromeles Window
                         Refer to Early childhood Education Center for child care services, 937-512-2234,
                         www.sinclair.edu/facilities/cec

                         Provide information on community resources for child care, such as Child Care Works,
                         461-0600, www.childcareworksohio.org.

                         Refer to the Job Center, Department of Job and Family Services for possible financial
                         assistance with childcare (Title XX), 496-7756 or 341-6249.

                         If appropriate, refer to Montgomery County Support Enforcement Agency for enforcement
                         of child support orders, 225-4600, www.mcohio.org.

                         If appropriate, refer to Green County Chil Support Enforcement for enforcement of child
                         support orders originating from Green County, free (888) 729-6666.

                         Provide information on community resources for adult care, such as Area Agency on Aging,
                         341-3000, www.info4seniors.org.

                         Return to index

                         Return to CAP

				
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