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TEXAS DEPARTMENT OF TRANSPORTATION

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					TEXAS DEPARTMENT OF TRANSPORTATION
Public Transportation Division




              Section 5310 Elderly Individuals and
                       Individuals with Disabilities
                   Application Information Guide
               Funding Source: Federal Transit Administration (FTA),


                                                    Revised June 16, 2011
                       Table of Contents
OVERVIEW ............................................................................... 1
PROGRAM DESCRIPTION ...................................................... 2
        Program Goals ................................................................................ 2
        Eligible Subrecipients...................................................................... 3
        Funding Distributions and Priorities ................................................ 3
        Roles of Participants ....................................................................... 4
        Subrecipient Responsibilities .......................................................... 4
        Restrictions ..................................................................................... 9
        Planning and Coordination.............................................................. 9
FEDERAL and STATE REQUIREMENTS .............................. 14
        Restrictions ................................................................................... 14
        Federal Requirements................................................................... 14
        Program Requirements ................................................................. 15
CONTACT INFORMATION..................................................... 18
FREQUENTLY ASKED QUESTIONS..................................... 24
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      OVERVIEW


      T
               he Public Transportation Division (PTN) of the Texas Department of
               Transportation (TxDOT) administers the Federal Transit Administration (FTA)
               Elderly Individuals and Individuals with Disabilities Transportation Program,
               commonly known as the Section 5310 Program. This program provides funds for
       purchasing vehicles, transportation services and other equipment that primarily serve
       individuals who are elderly and/or disabled.


       The Section 5310 Program provides valuable assistance to agencies providing public
       transportation services for the special needs of elderly and persons with disabilities. This
       program provides capital equipment such as vehicles and communications equipment to
       public and non-profit agencies. TxDOT has the responsibility to ensure services are
       coordinated for persons who are elderly and/or have disabilities. Through the funding and
       administration of this valuable program, the United States Department of Transportation
       and the State of Texas are jointly providing increased mobility and accessibility, thus
       improving the quality of life for Texas elderly and disabled citizens. The guidelines and
       information contained in this guide are intended to inform the reader about:

                The goals of the program;
                Who is eligible for the program and expectations;
                How the program is administered;
                How to apply for funding;
                Responsibilities of program participants;
                Support and resources.




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                                                                                       Section




PROGRAM DESCRIPTION


S
       ection 5310 of the Federal Transit Act, declares that elderly and persons with
       disabilities should have the same rights as others to utilize mass transportation
       services. The purpose of the Section 5310 Program is to provide assistance in
       meeting the transportation needs of these individuals where public transportation
services are unavailable, insufficient or inappropriate. Federal regulations associated with
Section 5310 also allow vehicles to be used for the transportation needs of the general
public, providing such usage does not interfere with meeting the transportation needs of
elderly individuals and persons with disabilities.

Federal funds are apportioned among the States, which have the primary responsibility for
administering the program. In Texas, TxDOT is the agency responsible for overall
administration of the Section 5310 Program. PTN of TxDOT administers this Federal
program for the State of Texas. FTA provides up to 80 percent of the funding.


Program Goals
The overall goal of this program is to provide and strengthen the public transportation
services available to meet the special needs of the elderly and persons with disabilities.
The department's goal in administering the Section 5310 program is to promote the
availability of professional, cost-effective, efficient, and coordinated passenger transportation
services to the elderly and persons with disabilities using the most efficient combination of
financial and other resources. To achieve this goal, the objectives of the department are to:

    1. Promote the development and maintenance of a network of transportation services
       for the elderly and persons with disabilities throughout the state, in partnership with
       local stakeholders;

    2. Promote and encourage local participation in decision-making;

    3. Fully integrate the Section 5310 program with other federal, state, and local resources
       and programs that are designed to serve similar populations;




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    4. Improve the efficiency, effectiveness, and safety of Section 5310 transit systems
       through the provision of technical assistance and the establishment of performance
       goals and management objectives; and

    5. Include private sector operators in the overall plan to provide transportation services
       for the elderly and persons with disabilities.


Eligible Subrecipients
Existing rural and urban transit districts and metropolitan transit authorities will be the primary
subrecipients of funds from this program for their respective service areas. For those areas not
covered by transit providers, or in cases where the existing provider is unable to provide the
transportation, TxDOT may choose an alternative primary recipient.

Examples of alternative subrecipients include, but not limited to a county agency on aging or
subrecipients that the state has identified as the lead to coordinate transportation services funded
by multiple federal or state human service programs. Subrecipients who have not received
evidence of non-profit status may not apply. Evidence of nonprofit status can be demonstrated
by an Internal Revenue Service (IRS) 501(c)(3) Federal income tax exemption letter. Applicants
may be able to gain use of a vehicle by coordination with another agency, which has non-profit
status, or with a public agency.



Funding Distributions and Priorities
The number of agencies funded under the Program ultimately depends upon the funds
allocated to the State of Texas by FTA for the current fiscal year program. Funds are
allocated according to an administrative formula. The balance of the annual Section 5310
federal apportionment, after the state administrative expenses are set aside, will be allocated
to TxDOT districts on a formula basis as follows.

    (A) Twenty five (25%) percent of the total available funds will be distributed equally
    among the districts.

    (B) Seventy five (75%) percent of the total available funds will be allocated by population
    of the elderly and persons with disabilities in each district. Calculations are derived by
    using the latest census figures for counties available from the United States Census
    Bureau.




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Roles of Participants
The Role of the Federal Transit Administration (FTA)
The program is administered by the Federal Transit Administration, which is an agency of
the United States Department of Transportation. FTA's responsibilities include providing
overall policy and program guidelines, allocating funds to States who administer the
Program, reviewing and approving State grant applications.

The Role of TxDOT
TxDOT has the initial responsibility, as designated by the Governor, to oversee the Section
5310 Program in Texas. TxDOT also has the responsibility to ensure that Federal guidelines
are met as well as recommending final approval of applications and projects for funding to
the Texas Transportation Commission.

The Role of Subrecipients Participating in the Section 5310 Program
It is the responsibility of each participating agency hereafter referred to as “subrecipient” to
fully comply with all application requirements. Each subrecipient must utilize all awarded
equipment as intended and stated in the original application. Awarded equipment must be
used for the promotion of and participation in the coordinated efforts of other agencies, and
to ensure full compliance with regulations set forth by both FTA and TxDOT.



Subrecipient Responsibilities
Vehicles and Related Equipment
Vehicles funded for transporting elderly and persons with disabilities will include modified
vans or various size buses. In most cases, vehicles will be wheelchair lift-equipped or have
ramps. Other capital expenses eligible to be funded under the Section 5310 program
include, but are not limited to:

       Radios and communication equipment;
       Preventive maintenance;
       Computer hardware and software;
       Vehicle procurement, testing, inspection, and acceptance costs;
       Acquisition of transportation services under a contract, lease, or other arrangement;
       Initial installation costs associated with other eligible expenses and;
       Mobility management. (i.e. capital expenses associated with short-range planning and
        management activities for improving coordination)


Section 5310 funds may not be used for the following specific activities, which include, but
are not limited to:



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       Acquisition, construction/improvement or operation of public transit facilities without
        TxDOT approval;
       special vehicles used solely for meal delivery;
       specialized equipment such as racks, heating or refrigeration units related to meal delivery


Insurance
TxDOT requires all agencies acquiring vehicles under the Section 5310 Program to purchase
and maintain full insurance coverage. Collision and comprehensive insurance must be in
force for the market value of the acquired vehicle and related equipment. A certificate of
insurance card must be submitted to TxDOT prior to receipt of a vehicle(s). In addition, a
current copy of the Certificate must be in the vehicle(s) at all times.

Ownership
Vehicles purchased under the Section 5310 Program are funded on an 80/20 federal/non-
federal matching basis. TxDOT holds the original title in the name of the subrecipient.
Holding the title enables TxDOT to retrieve the vehicle if the subrecipient discontinues
operations or fails to fulfill its contractual requirements.


Vehicle Use
Federal regulations require that all vehicles and/or related equipment acquired under the
Section 5310 Program be used by the subrecipient as described in its original application.
This includes but is not limited to transportation of people to:
       Shopping
       Medical appointments
       Social services and facilities
       Recreational or social activities
       Employment
       Rehabilitation services


The program is not intended to provide priority medical transport or ambulance service.
Subrecipients are encouraged to coordinate services with other agencies as long as these uses
do not conflict with providing transportation services to the Section 5310 Program elderly
and disabled riders.

TxDOT encourages subrecipients to place as much as 12,000 miles per year on a vehicle.
Equipment such as computers, radios and other equipment purchased with state or federal
dollars must also be used to its maximum capacity.




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Disposal of Vehicles and Equipment
FTA funded vehicles and related equipment will be disposed under the following
circumstances:

    1. Subrecipient is terminating the Program for which the equipment was purchased.

    2. Subrecipient is in noncompliance

    3. Equipment is no longer needed for the originally authorized purpose.

Once disposition is authorized, the subrecipient is required to relinquish title to the property
through sale, auction, or transfer to a third party.


Change in Vehicle Status or Condition
Any extraordinary change in the status or condition of the vehicle or its equipment must be
reported to TxDOT as soon as possible. [Note: Items such as flat tires, minor glass and
paint scratches, minor “parking-lot dings,” other incidental body dents, and regular, non-
accident related repair are not subject to this requirement].


Preventive Maintenance Program
Preventive maintenance is an area of high importance for Section 5310 subrecipients.
Subrecipients are required to meet at least the minimum manufacturer’s recommendations
for maintenance. Maintenance schedules and service documentation—including oil changes
and other regular service intervals—should be kept on each vehicle, which meet the
minimum requirements of the vehicle warranty and provide for the continuous safe
operation of the vehicle(s) throughout the life.     Subrecipients are required to have a
Preventive Maintenance Program that consists of the following elements:

       A written maintenance plan;
       Preventive maintenance inspections and scheduled services, which shall include at a
        minimum the manufacturers' recommended servicing schedules;
       Provisions for accessible equipment;
       Management of maintenance resources;
       Warranty compliance and recovery; and
       Standards for maintenance subcontractors.

Maintenance schedules are subject to review by TxDOT annually.




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Procurement
Subrecipients are required to have a procurement policy in place to ensure procurement
activities follow all applicable laws and regulations and promote free and open competition.

Subrecipients shall at a minimum provide the following documentation as requested by the
department describing the procurement history:
        The rationale the subrecipient used for the method of procurement;
        The rationale the subrecipient used for the selection of contract type;
        The reasons the bidder or Agency was selected; and
        The methodology used to determine the contract price, including a cost justification.

TxDOT will provide technical assistance on vehicle specifications, guidance on competitive
procurement procedures, and assistance in developing procurement documentation upon
request. If a subrecipient chooses to develop its own specifications, it must ensure
procurement guidelines meet Federal regulations specifically, FTA Circular 4220.1E.


Safety
Subrecipients awarded Section 5310 vehicles will be required to comply with Federal Motor
Carrier Safety Administration requirements for drug and alcohol if it owns a vehicle that
requires a commercial driver's license to operate.


Driver Licensing
TxDOT's vehicle contract with subrecipients requires that all drivers--whether they are
volunteers or paid employees--have a valid Texas driver's license.

Section 5310 vehicles generally are of a category that does not require a Commercial Drivers
License to operate.


Driver and Management Training
TxDOT encourages each subrecipient to ensure that all drivers have received appropriate
training in the use and operation of the vehicle and all vehicular equipment including but not
limited to wheelchair lifts and ramps. TxDOT also encourages all subrecipients to regularly
take advantage of additional driver safety courses, including passenger assistance or
sensitivity training courses which might be offered in the region.




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Accident/Incident Reporting
Any injury requiring hospitalization that results from, or is otherwise related to, vehicle
operation (including passenger entry and exit) should be reported immediately to the
TxDOT district Public Transportation Coordinator (PTC).


Civil Rights
One of the major goals of the Section 5310 Program is “Equal Access” to transportation
services provided by awarded subrecipients. It is the intention of this transportation
program to promote equal opportunity for access to services provided by agencies receiving
Section 5310 Program grant funding and/or equipment, without regard to race, color,
religion, ethnicity, national origin, gender, disability or age.
All subrecipients of Section 5310 funding are responsible for compliance with all civil rights
requirements applicable to transit-related projects. There are four areas of Civil Rights
requirements with which the subrecipient must be familiar and comply:

        1. Title VI (of the Civil Rights Act of 1964)

        2. Equal Employment Opportunity (EEO)

        3. Disadvantaged Business Enterprise (DBE)

        4. Americans With Disabilities Act (ADA)

The application contains certifications, which all subrecipients are required to complete.
Subrecipients are required to have policies and procedures to ensure compliance with all
applicable civil rights and equal employment laws.


Subcontractor Requirements
Subrecipients are ultimately responsible for ensuring a subcontractor fulfills all the
obligations of its contract. A subrecipient should be able to provide documentation to
TxDOT that it has practices in place to fulfill this obligation.


Financial Management
Subrecipients are required to have adequate accounting and financial record keeping
standards to manage state and federal public transportation grants.


Record Keeping
Records must be maintained in an auditable manner during the period of contractual
obligation to TxDOT and for four years following the date of release of the title or
completion of the project. A subrecipient may be audited without notice at any time during
this period. The subrecipient should maintain records regarding vehicle trip logs as well as


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information on driver safety records/incidents, vehicle insurance, regular and major
maintenance and repair, and operating budget(s). The subrecipient should also keep up-to-
date records on such aspects as ADA and other Civil Rights program requirements.

Audits
Subrecipients of federal funds receiving in excess of $500,000 are subject to federal audit
requirements specifically, OMB Circular A-133, revised, "Audits of States, Local Governments,
Non-Profit Organizations,” Subrecipients should have financial and recordkeeping standards to
ensure all funds are traceable to their source.


Restrictions
Riders Other than the Elderly and Disabled
The primary service of Section 5310 vehicles must be for the transportation of elderly and
persons with disabilities. After the needs of the primary service group have been met,
vehicles may be used to transport others on a space-available basis. Although such service
must not interfere with the use of the vehicles by the elderly and disabled, the use of the
vehicles, when possible, for general public transportation is strongly encouraged.

Leasing and Purchase of Service
Vehicles acquired under the Section 5310 Program may be leased when such arrangements
result in more efficient and effective service for elderly individuals and persons with
disabilities.

The original Subrecipient remains the party responsible for TxDOT reporting, monitoring
and general compliance with federal and state requirements including, all aspects of vehicle
stewardship.


Incidental Use
Incidental use of a transit vehicle for non-passenger transportation (such as meal delivery) is
allowed as long as the service is used in conjunction with passenger transportation and does
not result in a reduction of service quality or availability of public transportation service.
Exclusive use of Section 5310 vehicles for the delivery of meals is prohibited.
Transportation services using vehicles for general public transportation is considered
secondary.


Planning and Coordination
Coordination with Other Transportation Providers
Coordination is a key to providing strong and effective transportation networks in
communities, both for the elderly and disabled, and for the community as a whole. A
comprehensive approach to planning and managing transit services will enable communities


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to identify how coordination would permit them to make the best use of the resources and
strengthen the programs. The Public Transportation Division is amplifying its focus on
coordination to reflect the changing Federal emphasis.

Subrecipients are expected to participate in efforts to foster a regionally coordinated public
transit-human services transportation plan between these programs and existing public
transportation providers. Such a system will ensure that the maximum amount of
transportation service is provided, while maximizing the efficiency of federal and state
resources and, to the greatest extent practicable, minimizing costs.


Subrecipient Resources
Internal resources are one source of funding for the local match. For a private non-profit
subrecipient, these resources include charitable contributions from individuals, agencies, and
foundations. As providers of important services to a distinctive population, the potential for
private fundraising should not be overlooked as a component of total support. TxDOT will
look at dedication of resources as a strong indication of subrecipient commitment to the
transportation program. TxDOT will request verification of local resources prior to the
execution of a grant agreement.


Local Public Support
Local public financial support is a key aspect of developing and maintaining a strong public
transportation program. TxDOT would find it difficult to support an application lacking
significant local public support. Examples of local government support include, but not
limited to:

       Endorsement letters from other organizations or individuals
       Fares or contributions received from riders
       Revenues from contracts with social service agencies, student fees, and taxes levied
        by local cities and counties
       Resolutions by local governing bodies


Public Involvement
Subrecipients are required to notify interested parties in the community of their intent to
apply for funds through the Section 5310 program. This is done by placing a public notice
in a newspaper of general circulation in the vicinity of the project. TxDOT districts are
required to hold a public meeting to identify community and stakeholder needs, gaps in
service or barriers which may hinder service.

In addition, TxDOT districts must also provide an opportunity for a public hearing.
Public hearings are a more formal process where citizens can examine and submit
comments on proposed program, project and budgets. These are held in a place and time




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generally convenient for persons affected by the proposed undertaking and accessible to
persons who are elderly or have disabilities.

Application Process and Requirements
The Section 5310 application is a separate part of this package, and is available by contacting
the local TxDOT district Public Transportation Coordinator (PTC). Agencies should
provide complete and detailed information for each question in the application. Failure to
complete all questions will diminish the chance of receiving an award under the program.
Completed applications are to be submitted to the local TxDOT district, no later than the
application deadline of each funding year.

Subrecipients must complete the 5310 Application and all supporting documents and submit
the completed application to the TxDOT district by the due date. Subrecipient may contact
the local TxDOT district PTC listed in this document for technical assistance.

Time Line (Tentative)
March – August: Evaluation of applications and projects

October 1: TxDOT districts submits completed Program of Projects

October – April:




                                                                                      
                FTA notifies TxDOT of transportation apportionment

                TxDOT submits application to FTA

                 Execute grant agreements

May – August: Subrecipients bid and order equipment

Spring/Summer: Delivery of equipment by vendors


Application Contents
The Public Transportation Division (PTN) Master Grant Agreement (MGA) is a series of
documents that support the issuance of federal and state grant programs from the Texas
Department of Transportation to the eligible transit agencies throughout the state. The
documents include the MGA Application Part I, the MGA Application Part II, the Budget
Sheet, and the Project Grant Agreement (PGA).




                                                        
The application consists of:

       A checklist
       Basic subrecipient information


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       A narrative in which the subrecipient is requested to describe the project
       A budget
       Certifications, assurances, and other attachments

Subrecipient should complete all sections concisely and completely. The project description
should thoroughly explain to the reviewing committee the capital expense that is requested
and how the elderly and disabled are going to benefit from the project.

An incomplete application may result in the denial of an award.                       Additional application
information can be obtained by contacting the local PTC.


Public Involvement and Award
Stakeholder involvement is the early and extensive engagement of stakeholders in the
process of planning, decision making, and implementation. Stakeholders may include
community or neighborhood leaders and groups, other government agencies, and
traditionally underrepresented groups, among others.

TxDOT districts are required to establishment a stakeholders group with no more than 15
members. Stakeholders are those who effect change and those who are affected by it. The
aim of inclusiveness makes the identification of stakeholders important; excluding an
important stakeholder can undermine the process. These may include existing transit
agencies, governmental agencies, councils of governments, private nonprofit organizations,
community and other interest groups, non-government organizations, and citizens. It
should be as inclusive as possible, and stakeholders can be added as time goes on. Care
must be taken to include groups such as low-income and ethnic populations who
traditionally are underrepresented in planning efforts.

The group is charged with evaluating subrecipient projects according to the following
criteria:

    1. The demonstrated need for capital equipment

    2. The subrecipient’s financial and managerial capability to maintain and operate the
       equipment

    3. The subrecipient’s efforts to coordinate services

    4. Evidence of local support for the proposal

Approval of projects is contingent upon verification of all information submitted,
completion of all required documents, and the TxDOT district office. TxDOT will notify all
agencies of the results. Only the highest prioritized projects will be funded.




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Obtaining an Application
Applications are available by contacting the local TxDOT district Public Transportation
Coordinator. Application forms are available in electronic format.

A paper copy of the application must be submitted. Original signatures are required on the
certifications and assurances. Subrecipients should allow adequate time to obtain the
necessary signatures and approvals and to mail or hand deliver a copy of the application to
your respective Public Transportation Coordinator.


Application Submittal
Instructions on the due date and number of copies submitted are provided by each TxDOT
district along with this application package.


Application Assistance
The TxDOT district Public Transportation Coordinator (PTC) is available to assist
subrecipient upon request. Subrecipients are strongly encouraged to contact the respective
PTC prior to submitting an application. PTC contact information is located in Part IV of
this document.




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                                                                                      Section




FEDERAL and STATE REQUIREMENTS

Restrictions



A
        s a Federal program, Federal legislation and a variety of Federal regulations form
        the foundation of how the Section 5310 program is operated. The Texas
        Department of Transportation (TxDOT) has developed procedures on how some
        of the Federal provisions are enacted in Texas. In other cases, the requirement and
language is straight from the Federal legislation and enabling regulations.

In this section, the basic Federal and State requirements are summarized. In addition to
reading the abbreviated summaries in this handbook, subrecipients are urged to read the
FTA Program Circular and the applicable Office of Management and Budget Circulars for a
more in-depth description of the Federal requirements. These references are listed in
Appendix A at the end of the handbook. As the grantee, TxDOT requires subrecipients to
document they are meeting all the requirements. In addition to requirements that may be
met at the time of application, these State and Federal requirements require on-going
management, monitoring and reporting systems to be implemented by the subrecipient in
order to ensure continuing compliance. These requirements are also discussed in this
section.


Federal Requirements
All subrecipients that receive funds under the Federal Transit Act, codified at 49 USC §5301
et seq., are required to adhere to state and federal statutes and regulations. It is important
that subrecipients understand these requirements prior to participating in the program.
Subrecipients may contact their local Public Transportation Coordinator for additional
information on state and federal requirements.




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Program Requirements
The State maintains ongoing administration and program requirements in addition to those
specifically required by Federal legislation. In part to meet its own reporting obligations and
fiduciary duty to the FTA, TxDOT requires its Section 5310 subrecipients to have ongoing
management and monitoring systems in place. These requirements cover the administration
of the subrecipient, operation of vehicles, oversight and state and federal regulations.


Program Management
TxDOT is the State agency designated by the Governor to administer the FTA’s Section
5310 program for funding public transportation services for individuals who are elderly
and/or have disabilities. TxDOT receives a formula allocation of funds annually which is
then utilized to administer the program and procure vehicles and other transportation-
related equipment for agencies which provide transportation services or access to social and
health services to this population.
In addition to developing the annual statewide Section 5310 Program application for
submittal to FTA, the Texas Department of Transportation administers the program at the
State level by performing the following activities:

    1. Providing program information and technical assistance for project development,
       implementation and operation

    2. Monitoring the progress of each project

    3. Integrating the program with other TxDOT administered FTA Programs

    4. Assuming responsibility for complying with Federal Certifications and Assurances

    5. Networking with the Federal Transit Administration, other federal agencies, state
       DOTs, and associations, including attendance at regional and national conferences,
       meetings, and pertinent training forms, to enhance communication with industry
       peers and remain current in program management developments.


Planning and Coordination
The transportation funding bill, SAFETEA-LU, enacted in 2005, calls for State DOTs to
undertake activities to ensure that maximum feasible coordination of transportation
programs occurs to optimize Federal grant awards. It also requires that projects be derived
from a locally developed plan that coordinates public and human service transportation
services.

Subrecipients should contact the local TxDOT representative if they have additional
questions regarding how their application fits in with the locally developed transit-human
service transportation plan.




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    District Program of Projects (POP)
    Annually, the district submits a program of projects (POP) to PTN that lists the projects
    selected for funding in a particular fiscal year. The POP:

               Indicates whether the proposed subrecipient is a public entity, private nonprofit agency or
                Indian tribal agency;
               Designates whether the project serves urbanized and/or nonurbanized populations and;
               Includes a budget of eligible expenses that will be expended on the project.


    Inventory Management
    TxDOT manages an inventory of vehicle information for the Section 5310 fleet.
    Information is kept up-to-date via annual updates and physical inspections into a database
    called the Public Transportation Management System (PTMS).

    PTMS identifies agencies that may be due for vehicle replacement and ascertains the
    statewide condition of transit subrecipient fleets. The system also helps determine what
    current and future strategic actions are most beneficial to ensure overall fleet service viability.


    Contracting
    Each successful subrecipient that enters into an award with TxDOT enters into an
    agreement stating the terms and condition of assistance. This contract, referred to as a
    Master Grant Agreement identifies the responsibilities of TxDOT and the subrecipient, lists
    what is expected, and includes all Federal requirements as described in Part IV of this
    Handbook.


    Compliance Monitoring
    TxDOT regularly reviews subrecipients and monitors the use of vehicles. Subrecipients
    should expect a physical inventory of vehicles and equipment every two years. In depth
    compliance reviews of all agencies receiving Section 5310 funds are completed annually.
    These reviews include:

       Recent program changes (administrative and service)
       Compliance with Work Scope (i.e., is the vehicle still being used in accordance with the
        description in the subrecipient’s original or approved-revised application?)
       FTA Requirements, including

                     Civil Rights (including ADA, Title VI, EEO, DBE participation; and other
                      related activities);
                     School Bus;



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                     Vehicle use, including insurance;
                     Procurement;
                     Vehicle maintenance;
                     Program management - written internal policies and procedures; and
                     Financial management - procedures, recent audits, etc.
    Ongoing training is provided by TXDOT with the opportunity to assist its subrecipients on
    technical or management matters.


    Reporting
    Central to the management responsibilities a subrecipient undertakes when awarded a
    vehicle is the commitment to required vehicle inspection and annual reports. While these
    reports are typically quarterly, a new subrecipient should contact the local TxDOT district
    representative to determine the precise reporting schedule in effect for that year.




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                                                                                      Section




    CONTACT INFORMATION

    Web Site



  A
            TxDOT website on the Internet can be accessed through the TxDOT home page at
            http://www.dot.state.tx.us.htm. At this address, readers will find a variety of
            resources. The website provides resources for parties interested in learning more
            about TxDOT’s public transportation programs and is a primary resource for the
    Section 5310 program.

    Primary Contacts

    Subrecipients for Elderly and Persons with Disabilities Program and those already
    participating in the Program may obtain application forms, technical information and other
    information through the local TxDOT district office.

    Abilene District
    Public Transportation Coordinator, Alfredo Gonzales
    3901 E. U.S. Highway 80
    Odessa, TX 79761
    Telephone: 432-498-4766
    Fax: 432-498-4760

    Amarillo District
    Public Transportation Coordinator, Susan Stockett
    P.O. Box 7368
    Amarillo, TX 79114-7368
    Telephone: 806-356-3252
    Fax: 806-356-3263

    Atlanta District
    Public Transportation Coordinator, Sonya Hudson
    701 East Main
    Atlanta, TX 75551
    Telephone: 903-799-1310
    Fax: 903-799-1313


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    Austin District
    Public Transportation Coordinator, Vanessa Owens
    3712 Jackson Ave.
    Austin, TX 78731
    Telephone: 512-374-5223
    Fax: 512-832-7080

    Beaumont District
    Public Transportation Coordinator, Anthony Cochran
    8350 Eastex Frwy.
    Beaumont, TX 77708
    Telephone: 409-898-5785
    Fax: 409-896-0265

    Brownwood District
    Public Transportation Coordinator, Greg Davis
    100 South Loop Dr.
    Waco, TX 76704
    Telephone: 254-867-2746
    Fax: 254-867-2738

    Bryan District
    Public Transportation Coordinator, Darla Walton
    1300 N. Texas Ave.
    Bryan, TX 77803-2760
    Telephone: 979-778-9668
    Fax: 979-778-9709

    Childress District
    Public Transportation Coordinator, Susan Stockett
    P.O. Box 7368
    Amarillo, TX 79114-7368
    Telephone: 806-356-3252
    Fax: 806-356-3263

    Corpus Christi District
    Public Transportation Coordinator, Stephen Ndima
    P.O. Box 9907
    Corpus Christi, TX78469-9907
    Telephone: 361-808-2351
    Fax: 361-808-2407

    Dallas District
    Public Transportation Coordinator, Anne Polk
    P.O. Box 133067
    Dallas, TX 75313-3067
    Telephone: 214-320-6153
    Fax: 214-320-4470


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    El Paso District
    Public Transportation Coordinator, Armida Sagaribay
    13301 Gateway West
    El Paso, TX 79928
    Telephone: 915-790-4234
    Fax: 915-790-4370

    Fort Worth District
    Public Transportation Coordinator, Anne Polk (Interim)
    P.O. Box 133067
    Dallas, TX 75313-3067
    Telephone: 214-320-4467
    Fax: 214-320-4470

    Houston District
    Public Transportation Coordinator, Travis Madison
    Box 1386
    Houston, TX 77251-1386
    Telephone: 713-802-5315
    Fax: 713-802-5894

    Laredo District
    Public Transportation Coordinator, Bolivar Bolanos
    3500 NW Loop 410
    San Antonio, TX 78229
    Telephone: 210-731-5216
    Fax: 210-731-5105

    Lubbock District
    Public Transportation Coordinator, Lynn Castle
    135 Slaton Road
    Lubbock, TX 79404-5201
    Telephone: 806-748-4480
    Fax: 806-748-4380

    Lufkin District
    Public Transportation Coordinator, Darla Walton
    1300 N. Texas Ave.
    Bryan, TX 77803-2760
    Telephone: 979-778-9668
    Fax: 979-778-9709

    Odessa District
    Public Transportation Coordinator, Alfredo Gonzales
    3901 E. U.S. Highway 80
    Odessa, TX 79761
    Telephone: 432-498-4766
    Fax: 432-498-4760


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    Paris District
    Public Transportation Coordinator, David Merritt
    1365 N. Main St.
    Paris, TX 75460-2697
    Telephone: 903-737-9373
    Fax: 903-737-9289

    Pharr District
    Public Transportation Coordinator, Graciela Cantu
    P.O. Box 1717
    Pharr, TX 78577-1717
    Telephone: 956-702-6147
    Fax: 956-702-6172

    San Angelo District
    Public Transportation Coordinator, Delma Childress
    4502 Knickerbocker Rd.
    San Angelo, TX 76904
    Telephone: 325-947-9264
    Fax: 325-947-9244

    San Antonio District
    Public Transportation Coordinator, Laura Moralez
    3500 NW Loop 410
    San Antonio, TX 78229
    Telephone: 210-731-5217
    Fax: 210-731-5105

    Tyler District
    Public Transportation Coordinator, Marty Allen
    2709 West Front Street
    Tyler, TX 75702
    Telephone: 903-510-9114
    Fax: 903-510-9138

    Waco District
    Public Transportation Coordinator, Greg Davis
    100 South Loop Dr.
    Waco, TX 76704
    Telephone: 254-867-2746
    Fax: 254-867-2738

    Wichita Falls District
    Public Transportation Coordinator, David Merritt
    1365 N. Main St.
    Paris, TX 75460-2697
    Telephone: 903-737-9373
    Fax: 903-737-9289


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    Yoakum District
    Public Transportation Coordinator, Wanda Carter-Dyer
    403 Huck Street
    Yoakum, TX 77995
    Telephone: 361-293-4395
    Fax: 361-293-4372

Program Manager – Secondary Contact
    For inquiries regarding the Section 5310 Program, please contact:

                                     Program Manager, Richard Neill
                                Texas Department of Transportation - PTN
                                            125 E. 11th Street
                                            Austin, TX 78701
                                         Phone: (512) 374-5245
                                           Fax: (512) 374-5244
Civil Rights Officer
    For more detailed information pertaining to civil rights or disadvantaged business enterprise,
    please contact:

                                     Civil Rights Officer, Kris Dudley
                                Texas Department of Transportation - PTN
                                             125 E. 11th Street
                                             Austin, TX 78701
                                           Phone: (512) 374-5248
                                            Fax: (512) 374-5244
Training Coordinator
    For more detailed information pertaining driver safety courses, including passenger
    assistance or sensitivity training courses please contact:

                                 Training Coordinator, Rebecca Thompson
                                Texas Department of Transportation - PTN
                                             125 E. 11th Street
                                             Austin, TX 78701
                                           Phone: (512) 374-5249
                                            Fax: (512) 374-5244




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TxDOT District Boundaries




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                                                                                       V
                                                                                       Section




   FREQUENTLY ASKED QUESTIONS


  C
                an an agency apply if they have not yet received non-profit status?
                No. Agencies must have completed non-profit status to submit an application.
                However, agencies may be able to gain use of a vehicle by coordination with
                another agency, which has non-profit status, or with a public agency.

   How large an operation does an agency have to be in order to receive funding?
   Typically, if service can be obtained by the existing urban or rural subrecipient, the project
   will be funded. However, applications and project reviews will be reviewed on a case-by-
   case basis and may vary particularly when subrecipients are unable or unwilling to provide
   service.

   What is a disability?
   Typically, a disability is defined as an irreparable, chronic or otherwise long-term physical or
   mental impairment, which impede significant life functions. Temporary injuries such as
   extremity sprains and fractures are not typically considered “disabilities.” A review of the
   Americans with Disabilities Act of 1991 provides further clarification on disabilities.

   Can a fare be charged?
   Yes. A fare can be charged.

   What uses are not permitted for Section 5310 funds?
   In all cases, projects are approved based on criteria that will enhance the mobility of the
   elderly and persons with disabilities. Transportation other than that serving the elderly and
   people with disabilities is limited to that which does not interfere with the core Section 5310
   mission. However, maximizing equipment use is encouraged, if it does not interfere with the
   Section 5310 use. A vehicle carrying a passenger who is elderly or has a disability may also
   pick up a general public passenger if there is room available on the vehicle. A vehicle may
   also be made available for general public passengers during periods of low Section 5310 use.

   Emergency Transportation: The program is not intended to provide “emergency” medical
   transport or ambulance service on a regular basis. These types of transportation needs
   should be left to emergency-specific agencies, the qualified personnel and vehicles that are
   “purpose-built” and specially equipped for such duty. However, a Section 5310 vehicle can
   be used—as a private passenger vehicle might—to occasionally and spontaneously transport


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   critically ill or injured persons when conditions indicate no other resources are available or
   that other resources are not as appropriate for such transport considering the injury or illness
   involved.

   School Bus Operations: The program is not intended to provide exclusive or regularly
   scheduled school bus transportation. School bus transportation operates under strict federal
   and state laws governing the construction of vehicles; lights and other ancillary equipment;
   and driver training requirements. This notwithstanding, school children may be carried in
   addition to passengers who are elderly or have disabilities.

   An agency delivers meals as part of the operation. Can the agency use a vehicle
   purchased through this program to both transport seniors and deliver meals?
   Yes. Meal delivery may occur as an ancillary vehicle function when it is carried out in
   conjunction with “normal” Section 5310 passenger service.

   What does TxDOT expect in a preventative maintenance program?
   Subrecipients must have documented evidence of a Preventive Maintenance Program that
   consists of the following:

      A written maintenance plan;
      Preventive maintenance inspections and scheduled services, which shall include at a minimum
       the manufacturers' recommended servicing schedules;
      Provisions for accessible equipment;
      Management of maintenance resources;
      Warranty compliance and recovery; and
      Standards for maintenance subcontractors.


   TxDOT encourages and expects all Section 5310 subrecipients to adopt and adhere to
   aggressive preventive maintenance schedules to insure long vehicle/equipment service and
   safe operation of that equipment.

   At the time of application, a certification is made that the subrecipient will, at a minimum,
   have a preventive maintenance program and that maintenance will meet the manufacturer’s
   recommendations for basic maintenance.




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