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Mt. SAN ANTONIO COLLEGE REGULAR MEETING OF THE BOARD OF TRUSTEES Wednesday, September 29, 2004 MINUTES CALL TO ORDER The regular meeting of the Board of Trustees of Mt. San Antonio College was called to order at 6:00 p.m., on Wednesday, September 29, 2004. Trustees Baca, Bader, Chyr, and Hall were present. Trustee Chen Haggerty arrived at 6:10 p.m. STAFF PRESENT Christopher C. O'Hearn, President; John S. Nixon, Vice President, Instruction; Nancy M. Rice, Vice President, Administrative Services; Wade Frary, Vice President, Human Resources; and Audrey Yamagata-Noji, Vice President, Student Services CLOSED SESSION The Board adjourned to Closed Session to discuss the following items: Conference with Labor Negotiator Wade Frary, Vice President of Human Resources, per California Government Code Section 54957.6 Mt. San Antonio College Negotiator, regarding Faculty Association, CSEA 262 and CSEA 651, Management and Confidential Public Employee Discipline/Dismissal/Release, per California Government Code Section 54957 1. PUBLIC SESSION The public meeting reconvened at 6:45 p.m. 2. INTRODUCTIONS AND RECOGNITION The following faculty and new staff were introduced to the Board: Marjes Jackson, Admissions & Records Clerk III, Admissions & Records Patricia Maestro, Counselor/Coordinator-Learning Communities Joseph Magoni, Mechanic, Facilities Planning & Maintenance Karen Rosas, Secretary, Business & Economic Development Recognition Mike Mendoza, retiring Graphics Technician, was not able to be present to receive his Certificate of Service acknowledging his 27 years of service to the College, so it will be mailed with the Board‟s thanks for his service. 3. APPROVAL OF MINUTES It was moved by Trustee Chen Haggerty, seconded by Trustee Baca, to approve the minutes of the regular meeting of August 25, 2004. Motion unanimously carried. Student Trustee concurred. 4. ACTION TAKEN IN CLOSED SESSION None. 5. PUBLIC COMMUNICATION Sherry Bex, student and Associated Students Senator, informed the Board that students are circulating a petition to remove both Greling Jackson, Associated Students President, and George David, Associated Students Vice President, from office. She said over 385 signatures had been obtained in just one day. Former Associated Students President Becky Meza addressed the Board regarding the press release distributed by Greling Jackson. The press release states that Associated Students Vice President George David was illegally removed from office. Ms. Meza referred Board members to Education Code Section 76061 which indicates a student‟s eligibility requirements at the time of election and the minimum standards a student shall maintain. Mr. George David addressed the Board last month regarding Board Policy 5410, which states that an Associated Students Officer must be enrolled in the College with a minimum of nine semester units and must maintain a cumulative grade point average of 2.5 at the time of the election and throughout his or her term of office. Mr. David said that current Code requirements, and an opinion from the Chancellor‟s Office, state that students shall maintain enrollment in five semester units and maintain a minimum grade point average of 2.0. Ms. Meza said she believed it was unscholarly to reduce the standards, adding that she felt changing the eligibility standards should be a student decision rather than a Board decision. 6. REPORTS A. Greling Jackson, Associated Students President, said he was surprised at the students‟ comments, although he had heard informally today that there was a petition for his recall being circulated. Mr. Jackson read a report that he plans to present to the Associated Students on Thursday, September 30. In the report, Mr. Jackson says he would rather have students come directly to him if they have concerns, noting that a formal recall would also unseat both vice presidents. Mr. Greling summarized a letter from George David, which serves as a cover letter to a grievance filed by Mr. David. Mr. Greling said that out of respect for those individuals, he would not publicly indicate their names. Mr. Greling gave each Board member a copy of Mr. David‟s grievance. In closing, Mr. Greling announced that the Student Senate has been seated, although there is some question as to whether it was done properly. Those Senators present introduced themselves to the Board. Mr. Greling also introduced Jack Zerrudo and Victor La, the ICC Chair and Vice Chair. B. Robertson Wellen, Academic Senate President, reported the following: The Academic Senate adopted Resolution 04-07, Distance Learning Moratorium Repealed, on September 9. It was approved by the College during the Academic Mutual Agreement Council meeting of September 22. Professor Wellen said he believes the College‟s distance learning program will meet students‟ needs with certified teachers using the latest teaching techniques for teaching on-line. Both the College administration and faculty have committed to building a strong, well-supported, and quality distance learning program. The Senate has had a first reading on a resolution supporting the use of counseling documents, “The Role of Counseling Faculty in the California Community College,” and “Standards of Practice for California Community College Counseling Programs.” Mr. Wellen said he expects to see more resolutions in support of College counselors. Minor changes have been made to the Academic Senate constitution – mostly just updating, although one more Director position was added to the executive board and a term limit of two terms was added for both the President and Vice President positions. Vice President John Nixon attended the last full Senate meeting and responded to questions from faculty. Most questions related to the College‟s decreased enrollment. Professor Wellen announced that Academic Senate Vice President Phillip Maynard has been appointed by the Academic Senate for California Community Colleges to the Equity and Diversity Action Committee for the 2004-05 academic year. The Academic Senate Fall Plenary Conference will be held October 28-30, in Newport Beach. Both Professors Wellen and Maynard will be attending. C. Bob Lee, Classified Senate President, reported the following: President O'Hearn recently met with the Classified Senate Executive Board where they discussed the role of the Classified Senate and their mutual intent to support the student learning process at Mt. SAC. The Senate is working to expand its scholarship program, revise the new employee mentoring program that started last year, and will again be promoting the United Way Campaign. Mr. Lee invited Board members and all managers to a Management Luncheon to be held on Friday, October 15, from 11:30 a.m. to 1:00 p.m., in the Student Center. The Classified Senate plans to make this an annual event. The event will be catered and will include entertainment. D. Representing the Faculty Association, President Terri Smith Long reported the following: The Faculty Association is hosting an Open House for part-time faculty on October 12, from 11:00 a.m. to 12:30 p.m., and on October 13, from 5:30 to 7:00 p.m. During the open house, part-time faculty members will meet Faculty Association officers and hear about the benefits of membership in the Association. The event will be held in the Faculty Association conference room. Board members are invited to attend. The Faculty Association‟s fall conference will be held in Monterey on October 15-17. Twelve Mt. SAC faculty members will be attending. Professor Long will be conducting a workshop at the conference entitled “Leadership – Strengthening Your Local,” where she will share the progress made at Mt. SAC. Though not officially negotiating, the Association and the College have held two negotiation meetings. Dr. Long welcomed Ginny Burley, Associate Dean, Humanities and Social Sciences, to the College‟s negotiating team. Two task forces have been formed to work on department chair compensation and exploring the possibility of providing access to the Student Health Center for part-time faculty. The Faculty Association voted this week to approve the change to the calendar to provide two sessions next summer rather than one. E. Representing CSEA, Chapter 262, President Mark Fernandez reiterated his comments from last month that CSEA is working on reopener issues and hopes to publish the recently completed contract soon. Mr. Fernandez said he was pleased with the Board agenda addendum regarding the resolution opposing the California Performance Review‟s recommendation related to the consolidation of the Chancellor‟s Office and the elimination of the Board of Governors. Mr. Fernandez said CSEA is against virtually every recommendation made by the California Performance Review. F. Representing CSEA, Chapter 651, Art Morales thanked the Board for the two percent on-schedule increase to the salary schedule. He said members of CSEA, Chapter 651, didn‟t feel they could initially accept the offer because they were in negotiations at that time, but very much appreciate the Board‟s willingness to make the offer retroactive to July 1. G. President O'Hearn shared copies of the new 2004-06 Student Handbook and Calendar with Board members. This is the first time in recent history the College has had a student handbook. President O'Hearn reminded Board members that the College will be visited next week by an accreditation team from the WASC Commission. Twelve members will spend three days interviewing faculty, staff, students, and administrators, and reviewing documents to acquire as much knowledge of the institution as possible. Their goal is to determine if what we have written in the self-study is an accurate reflection of the College. President O'Hearn invited Board members to the following three events: Open Meetings: October 5, 5:00 p.m., in the Board Room October 6, 11:00 a.m., in the Board Room Exit Meeting October 7, 1:30 p.m., in the Music Recital Hall President O'Hearn announced that students will begin moving into the Learning Center on October 11. He said this is an exciting time because it will begin the avalanche of students moving into new buildings over the next ten years. President O'Hearn introduced CB Brown, Director, Public Information & Marketing, and asked him to give a report on the National Council for Marketing and Public Relations‟ regional Medallion Awards competition. In the spirit of the recent Olympic season, Mr. Brown reported that Mt. SAC brought home the Gold Medallion of Excellence for the e-card College Brochure on CD and two Bronze Medallions for the annual report and our high school recruitment ad, “It‟s all happenin‟ @ Mt. SAC!” Mr. Brown commented that the e-card was an idea brought to Mt. SAC by President O'Hearn two years ago. The second edition of the e-card is currently being revamped into two cards – one for student recruitment and one to be used as an institutional marketing tool. Mr. Brown added that Board members may have noticed the many “faces of Mt. SAC,” displayed on new street banners. About 45 banners are being hung at all key entry points to the campus. They communicate our values to the many motorists, pedestrians and future students who pass our campus every day. 7. INFORMATIONAL REPORT Board members were provided with a written report on Career Placement Services available to Mt. SAC students and graduates, prepared by Steve Woodyard, Director, Career Placement Services. Over the past three years, Career Placement Services (CPS) has recorded a 72% increase in the number of job referrals given to students. During the 2003-04 year, CPS listed 2,347 local, off-campus, part-time jobs for students and placed 221 students into on-campus Work Study positions. CPS also listed 1,655 local, full-time jobs during that same year. Also, during the 2003-04 year, CPS provided services to 4,512 persons, of whom approximately 300 were graduates. Dr. O'Hearn thanked Mr. Woodyard for his excellent work. 8. CONSENT AGENDA It was moved by Trustee Hall, seconded by Trustee Baca, to approve or ratify the following items: PRESIDENT’S OFFICE AND INSTITUTIONAL ADVANCEMENT 1. Approval to renew the agreement with the law firm of Liebert Cassidy Whitmore to provide legal and consulting services to the College in regard to employment relations and education law, including representation in labor negotiations and in administrative and court proceedings, as requested by the College. Term of the agreement shall be from October 1, 2004 through September 30, 2005. 2. Approval to enter into a contract with “Making Connections,” to hire an independent contractor, and to rent facilities and purchase food from Hilton Burbank Airport and Convention Center (Mt. SAC #948). 3. Approval to accept funds to continue participation in the California Community Colleges Foster Parent Training Program (Mt. SAC #992). 4. Approval to apply for two grants from the California Community Colleges Chancellor‟s Office; one titled “Industry-Driven Regional Collaborative-Rapid Prototyping and Rapid Skill Development” for $501,491, and the other titled “AmeriCorps” for $45,390. INSTRUCTION AND STUDENT SERVICES 5. Approval of acceptance of funds for the Regional Health Occupations Resource Center and the Small Business Development Center. 6. Approval to submit the following grant proposals for the Small Business Development Center: LA Works - $500 San Dimas Chamber of Commerce - $3,000 7. Approval of expenditure authorization for Professional & Organizational Development. 8. Approval of new credit programs for Fall 2004. 9. Approval/ratification of additions and/or changes to Community and Noncredit Education Programs. 10. Approval/ratification of contract education agreements – The Training Source. 11. Approval of CalWORKs Students Additional Child Care Sites. 12. Approval of 231 Grant Funding (Federal Workforce Investment Act, Title II: Adult Education and Family Literacy Act, Section 225/231). 13. Approval for Mt. SAC‟s Wind Band to attend the New York Wind Band Festival on March 26-30, 2005. ADMINISTRATIVE SERVICES 14. Approval of Appropriation Transfers and Budget Increases. 15. Approval of the year 2005 contract for the Chancellor‟s Office Tax Offset Program (COTOP). 16. Approval of an agreement with COR-O-VAN Moving & Storage to perform relocation services for the new Language Center, Health Careers Center, Welding and Air Conditioning Building, Art Gallery/Classrooms Buildings and the Administration Building. 17. Approval of an agreement with J Marin & Associates, Inc. to perform consulting services for the Financial Aid Media Campaign. 18. Approval to renew an agreement with The Liquidation Company to perform auctions for the College‟s surplus and/or salvage equipment. 19. Approval of a contract with Quantum Power (for the Pump Station No. 3 project) and H2 Environmental Consulting Services, Inc. (for the Planetarium Renovation project) to perform professional design and consulting services. 20. Approval of the following Contract Amendments: Contract Professional Design and Consulting Services - Planetarium Renovation – Travis Engineering, Amendment No. 1. Contract Testing and Inspection Services – Air Conditioning and Welding – The Vinewood Company, Amendment No. 1. Contract Testing and Inspection Services - Swimming Pool Renovation – The Vinewood Company, Amendment No. 1. Contract Joint Educational Transit Joint Powers Authority – Amendment No. 4-2004. 21. Approval of the following Completion Notices: Bid No. 2592 Campus Infrastructure – Phase B, Electrical, Shasta Electric LP, Contractor Bid No. 2594 Fencing at Parking Lot R, All Cities Enterprises, Contractor Emergency Resolution No. 03-13, Transite Pipe Removal (Natural Sciences Building), Janus Corporation, Contractor Emergency Resolution No. 04-01, Transite Pipe Removal (Swimming Pool), Janus Corporation, Contractor 22. Approval and acceptance of the following donations/gifts to the College: Kaiser Permanente – Baldwin Park – Emergency Gurney-type Beds (12), various manu-facturers, brands and models, valued by donor at $1,200, to be used by the Technology and Health Division. Motion unanimously carried. 9. PERSONNEL TRANSACTIONS Trustee Chyr asked Board members to make the following corrections to the Personnel Transactions: Page 35, under Stipends – Beckett Ogden (Costume Design). The amount should read $4,500, not $6,000, with payments of $1,500 per show. Page 36, under RHORC. The wording, cost of living increase is incorrect and should read, corrections to the hourly amounts submitted to the Board in July. It was moved by Trustee Bader, seconded by Trustee Hall, to approve the Personnel Transactions, Reference No. 3, dated September 29, 2004, as corrected. Motion unanimously carried. Student Trustee concurred. 10. APPROVAL OF BIDS Trustee Hall asked for clarification as to why the administration would recommend awarding the bid to Ran Graphics, Inc., when there was a lower bidder under Bid B. Vice President Rice explained that the College had accepted Bid A, and Ran Graphics, Inc., was the only bidder. It was moved by Trustee Hall, seconded by Trustee Chen Haggerty to approve the following bids: Bid No. 2618 Printing of Credit Class Schedules for Spring 2005 Semester. Bid A was selected and awarded to Ran Graphics, Inc. The quantity of schedules to be printed will be determined at the time of printing. Bid No. 2619 Door-to-Door Delivery of Class Schedules for Spring 2005 Semester. Awarded to CIPS Marketing Group, at an estimated cost of $45,100. Motion unanimously carried. Student Trustee concurred. 11. APPROVAL OF CHANGE ORDERS Trustee Hall said he noticed that the College is back charging LeMar Construction for backfill and compacting of a retaining wall. The Board had a discussion last month on this item and he wondered if it was the same issue or a similar issue. He also asked if the College can unilaterally impose such back charges. Gary Nellesen, Director, Facilities Planning & Management, said the LeMar Construction issue is a different, yet similar, issue than the one discussed by the Board last month. Mr. Nellesen explained the College‟s rights and the contractors‟ rights related to the terms of each contract, adding that he doesn‟t believe LeMar Construction will place a claim against those funds. It was moved by Trustee Hall, seconded by Trustee Chen Haggerty, to approve the following Change Orders: Bid No. 2532 Language Center and Health Careers Center Construction – LeMar Construction – Change Order No. 4. Bid No. 2533 Language Center and Health Careers Center Construction – Mariposa Horticultural Enterprises – Change Order No. 1. Bid No. 2535 Language Center and Health Careers Center Construction - Earl Corporation – Change Order No. 8. Bid No. 2540 Language Center and Health Careers Center Construction - Herzig Corp. – Change Order No. 6. Bid No. 2541 Language Center and Health Careers Center Construction – Air Flow Mechanical – Change Order No. 5. Bid No. 2542 Language Center and Health Careers Center Construction – C & H Electric – Change Order No. 6. Bid No. 2580 AIRC/Welding Construction – Earl Corporation, Change Order No. 1. Bid No. 2583 AIRC/Welding Construction – Plumbing, Piping & Construction – Change Order No. 2. Bid No. 2585 AIRC/Welding Construction – Shasta Electric – Change Order No. 2. Motion unanimously carried. Student Trustee concurred. 12. SALARY SCHEDULE INCREASE It was moved by Trustee Baca, seconded by Trustee Bader, to approve a two percent on- schedule increase to the salary schedule, not including health and welfare benefits, to employees represented by CSEA 651, retroactive to July 1, 2004. Motion unanimously carried. Student Trustee concurred. 13. AGREEMENT WITH BOVIS LEND LEASE It was moved by Trustee Hall, seconded by Trustee Bader, to approve an agreement with Bovis Lend Lease to perform construction management services for the Agricultural Sciences Complex project. Motion unanimously carried. Student Trustee concurred. 14. POWER PROTECTION PLAN AGREEMENT Trustee Hall said he understood that the first year of service will be funded from Measure R funds and the following two years will be funded by the general fund from savings created through the Energy Conservation Project. He asked if the College has a projection of how much savings the College will realize. Vice President Rice said it is a very complicated formula, but the College is projecting a savings of over $100,000 per year. It was moved by Trustee Baca, seconded by Trustee Bader, to approve a Power Protection Plan agreement with Caterpillar, Inc. to perform maintenance services for the cogeneration system in the new Central Plant facility. Motion unanimously carried. Student Trustee concurred. 15. PROFESSIONAL DESIGN AND CONSULTING SERVICES CONTRACTS Trustee Chyr said the administration is pulling the recommendation to the Board to approve HOK architects for the Agricultural Science Complex. As a result, the following should be removed from the administration‟s recommendation: page 81, item no. 1, Agricultural Science Complex; page 83, the first paragraph under Fiscal Analysis; and, on page 84, eliminate Agricultural Sciences under the recommendation. Trustee Hall asked why the proposed design budget was a different percentage for the two projects. Vice President Rice explained that 8% is the standard for new construction and 10% is the standard for remodels. It was moved by Trustee Hall, seconded by Trustee Bader, to approve contracts with tBP Architects (for the Child Development Center project), and HMC (for the Gym Remodel and Seismic Retrofit project) to perform professional design and consulting services. Motion unanimously carried. Student Trustee concurred. 16. CHANGE ORDERS It was moved by Trustee Chen Haggerty, seconded by Trustee Baca, to approve the following Change Orders: Bid No. 2578 Athletic Fields – Excel Paving Company – Change Order No. 3. Bid No. 2589 Athletic Fields – Mariposa Horticulture – Change Order No. 1. Bid No. 2595 Athletic Fields – Michael Anthony Companies – Change Order No. 2. Motion unanimously carried. Student Trustee concurred. 17. APPROVAL OF RESOLUTION 04-04 – AGENDA ADDENDUM It was moved by Trustee Bader, seconded by Trustee Baca, to approve Resolution No. 04-04 opposing the California Performance Review‟s recommendation to consolidate the Community College Chancellor‟s Office, the California Postsecondary Education Commission, the California Student Aid Commission and the Bureau for Private and Postsecondary and Vocational Education into a single division of Higher Education, reporting to the Secretary of Education and further opposing the elimination of the California Community Colleges Board of Governors. Motion unanimously carried. Student Trustee concurred. Trustee Hall said he is concerned, in general, about the California Performance Review in that it seems to be a significant step backward in terms of what community colleges have been able to achieve within the political system over the past five to seven years. He pointed out that, in this year‟s budget, the Governor cut back increases to both the UC and CSU systems, but left proposed funding for California‟s community colleges virtually intact. He thinks the proposed changes would reduce the status of community colleges at the State level. Trustee Hall suggested that, if the Board of Governors is to be removed, the Board of Regents for the UC and CSU systems should also be removed. Other trustees concurred with Trustee Hall and said they hope these proposed changes do not become a reality and restated their belief that government at the local level best reflects the will of the people. Copies of the Board-approved resolution will be sent to our local legislators and the media. 18. BOARD COMMUNICATION Trustee Chen Haggerty offered congratulations to Professor Phillip Maynard for his State Academic Senate appointment. She also expressed her pleasure that the College‟s distance learning program can now grow. Trustee Chen Haggerty congratulated the College on the new student handbook and said the new street banners look great. Trustee Bader congratulated Student Trustee Le on his recent newspaper article. She said she was very impressed with his GPA and the number of languages he speaks. Trustee Bader commented that she was also very pleased with the new student handbook, especially the section informing students about financial aid. Trustee Hall said he believes it‟s important that the College shares the resolution adopted this evening regarding the California Performance Review with the news media and elected public officials. Trustee Hall also commented on the following: He enjoyed the 9th Annual Taste of CIMA and said that Bowzer‟s Rock „N‟ Roll Party was an outstanding event. He is pleased to see the College moving forward with the CSEA contracts and the final acceptance by CSEA 651 of the 2% on-schedule salary increase. Trustee Hall pointed out that earlier the Board approved the appointment of Bovis Lend Lease to oversee the development of the Agricultural Sciences Complex. He said that is near and dear to his heart because he‟s vice president of the 48th District Agricultural Association and now the new president of the Southern California Agricultural Literacy Foundation, which supports the 48th District. According to Trustee Hall, the 48th is doing its part to bring notoriety and recognition to Mt. SAC. They will be hosting the State Secretary of Agriculture at an event to be held in the Music Recital Hall for approximately 250 teachers from the area and recognize their participation in the 48th District Agricultural Association‟s programs, on December 11, at 11:00 a.m. Regarding the accreditation process, Trustee Hall said he believes the College is fully prepared for the process and expects the College will receive another six-year accreditation. Trustee Baca also congratulated Professor Maynard on his statewide appointment, and commended Professor Terri Smith Long on her leadership and involvement at the State level. Student Trustee Le said he had the opportunity to attend an ICC workshop last week and, during his speech, he congratulated the newly appointed Senators and ICC Chair and Vice Chair. Mr. Le said that on behalf of the Board of Trustees and Mt. SAC‟s Phi Theta Kappa (PTK) Honor Society, he volunteered to help out at the Taste of Cima, which was a great event. Student Trustee Le said he is one of the Vice Presidents of PTK and recently was able to attend and speak at one of their orientation meetings, where he shared information on scholarships and community service requirements. He told Board members that the PTK induction ceremony is scheduled to be held November 4. 19. ADJOURNMENT The meeting adjourned at 8:20 p.m.
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