Downtown Motorpool - City of Houston

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Downtown Motorpool - City of Houston Powered By Docstoc
					   DOWNTOWN
   MOTORPOOL
  Director Michelle Mitchell

    Presented by James Tillman
         February 3, 2010

Cost Savings, Improved Service
  Motorpool Organization


                                     Fleet
                                    Finance



Department                         Department                         Department
    1                                  2                                  3



Motorpool    Division   Division    Division    Division   Division    Motorpool
 Division     Pool       Pool        Pool        Pool       Pool      Coordinator



   Cars       Cars       Cars         Cars       Cars       Cars         Cars




  Users       Users      Users       Users       Users      Users        Users
Downtown Motorpool
   Business As Usual
       Older vehicles with low            Current Vehicle Subset Statistics
        utilization, poor fuel efficiency,
                                           # of Vehicles                                 65
        and high maintenance cost
                                                      Utilization Per Vehicle          25%
              Cost Breakdown
                                                        Fleet Peak Utilization %       61%

                                                        Annual Mileage/Vehicle        4,486
              Vehicle           Parking Fees
            Capital Cost           19%
               29%
                                                      Maintenance Cost Per Vehicle   $ 1,882
                                               Fuel
                                               8%
                                                      Maintenance $ Per Mile          $ 0.42
            Attendant       Maint &
              labor        Operation
               10%           34%                      Average Age/Vehicle             11.28

                                                      Average Odometer/Vehicle       70,077
Downtown Motorpool
   New consolidated downtown
    motorpool paradigm:                                      Cost Breakdown
       Consolidate pools, increase                       Key System
                                                             2%
                                                                                   Key System
                                                                                     Annual
        utilization, decrease costs,                                                Charges
                                                                                      4%
        introduce new reservation                                        Parking
        technology                                                        Fees
                                                                          11%           Fuel
                                                                                        5%
           Reduce motorpool size 34%,
            scalable plan that works                       Vehicle
                                                                             Maint &
            whether we start with 100 or                 Capital Cost
                                                            54%
                                                                            Operation
                                                                              15%
            25 vehicles
       Purchase more vehicles for
        younger, cheaper, greener                                             Attendant
                                                                                labor
        fleet                                                                    9%




                  Less cars, More user friendly, Less Cost, More value
                                       Motorpool v. Business As Usual – Annualized Cost

                                                                                                                 $334,919.93
            TOTAL COST
                                                                                                                               $391,032.08


                                                                                  $177,070.01
     Vehicle Capital Cost
                                                                $109,365.19


                                            $42,127.15
         Attendant labor
                                                   $58,589.05


                                             $46,439.84
Maintenance & Operation
                                                                   $122,308.34


                                      $16,190.02
                     Fuel
                                         $30,773.99


                                          $33,455.52
            Parking Fees
                                                     $69,995.52


                                      $19,637.39
             Key System
                                 $-


                            $-         $50,000.00 $100,000.00 $150,000.00 $200,000.00 $250,000.00 $300,000.00 $350,000.00 $400,000.00 $450,000.00

                                                                              Motorpool   BAU
Downtown Motorpool Savings & Scale
            $3,000,000


            $2,500,000


            $2,000,000
                                                                                                              $1,715,809
Dollars $




            $1,500,000
                                                                  $1,268,206
            $1,000,000


             $500,000


                   $0
                          5-yr Present   10-yr Present   25-yr Present         5-yr Actual   10-yr Actual   25-yr Actual
                         Value Savings   Value Savings   Value Savings          Savings        Savings        Savings
                35-24     $137,886        $309,806        $721,599             $149,528       $356,074       $976,349
                48-32     $227,855        $480,356       $1,085,131            $245,214       $548,575      $1,459,534
                65-43     $241,322        $540,417       $1,268,206            $260,069       $619,555      $1,715,809
                83-55     $369,152        $754,740       $1,704,941            $395,835       $858,761      $2,290,028
                100-65    $499,710        $977,767       $2,164,683            $534,805      $1,108,352     $2,896,178


                  Consolidating 65 vehicles into downtown motorpool of 43 fuel efficient vehicles
                     with web based 24-hour check out system has payback period of 1 year
Downtown Motorpool (Vehicle Quality)

   Less cars, but                                          Vehicle Mileage
                                                BAU Average Odometer       Motorpool Average Odometer

    increased ratio of    100,000
                                 80,000
    new vehicles with            60,000
                                 40,000

    low mileage                  20,000
                                          -
                                               FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19 FY20




   More fuel                                               GHG Emissions
    efficient vehicles                   200
                                                                 BAU      Motorpool



     48%   less GHG
                         Tons Per Year




                                         150

                                         100
      emissions                           50

                                          -
                                               FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19 FY20
Downtown Motorpool (User Friendly)
   Car Pool Management
    System
     24 hour web based                More Parking: Less Spaces Used
      checkout system                               11 Less
                                   35-24            Parking
     No more vehicle logs;                         Spaces

      monitors mileage, drive      48-32                      16


      time, operator               65-43                                22


     Safe and secure w/           83-55                                     28

      Immobilizer                 100-65                                          35

                                           0   10                  20        30        40


   Additional benefits
       Less parking spaces and
        administration
Downtown Motorpool (Maintenance)
   Current motorpools consist of               Maintenance Cost Per Vehicle
    many old and underutilized                       BAU Average Maintenance Cost
    vehicles leading to:               $2,500
                                                     Motorpool Average Maintenance Cost

                                       $2,000
                                       $1,500
       High maintenance costs         $1,000

       Extremely high cost per mile    $500
                                          $-
       High tie-up rates
       Poor gas mileage
       More parking spaces                             Cost Per Mile
        required                                      BAU Maintenance $ Per Mile
                                                      Motorpool Maintenance $ Per Mile
                                       $0.50
                                       $0.40
   Consolidated motorpool of          $0.30
    younger vehicles reduces           $0.20
    these costs                        $0.10
                                         $-
Downtown Motorpool (Logistics)
   Performance Measurement
       Car Pool Management System will automatically track vehicle
        use, mileage, downtime and operators
       Actual utilization data will make future pool size decisions
        easy
   Chargeback Rates                       Theoretical Rates to Fully Recover Costs


       Chargeback for use is           Rate
                                         $/Hour                  $
                                                                     BAU    Motorpool
                                                                       7.79 $     3.90
        recommended, with free use       $/Half-Day              $    31.17 $    15.59
        initially to test                $/Day                   $    62.34 $    31.19
       With actual usage data, we
        can then determine actual        $/Mile                  $     0.91 $     0.47

        chargeback rates, whether       Rate with Capital Cost
        by time, mileage, or a           $/Hour                  $    10.92 $     8.66
        hybrid mechanism                 $/Mile                  $     1.28 $     1.04
Downtown Motorpool




         Thank You
  Vehicle Stats by Location

                  Vehicle   Average of   Average of   Average of   Average of
     Dept         Count        Age       Condition      Meter        Usage      Average of Maint $
                                                                                         $
 611 Walker         22        8.27         2.86        47,259        5,873           1,758.51
                                                                                         $
City Hall Annex     16        9.56         2.50        56,314        5,925           1,553.66
  Tranquility-                                                                           $
     1Gold          18        7.33         3.17        55,369        5,588           1,871.90
  Tranquility-                                                                           $
     2Aqua          14        5.21         3.64        21,952        4,854            641.89
  Tranquility-                                                                           $
      2Teal         56        10.14        2.48        86,327        5,575           1,805.42
  Tranquility-                                                                           $
    3Brown          7         10.71        2.14        97,606        6,276           1,577.22
  Tranquility-                                                                           $
     3Pink          3         13.00        1.67        26,680        1,963           1,224.92
                                                                                         $
 Grand Total       136        8.99         2.72        65,017        5,555           1,645.30
Vehicle Stats by Department
              Vehicle   Average of   Average of   Average of   Average of   Average of Maint
  Dept        Count        Age       Condition      Meter        Usage             $
                                                                                    $
    PL          3          2.33         3.67        23,282       7,707           362.72
                                                                                    $
   AAD          7          8.86         2.86        82,188       4,331           783.76
                                                                                    $
   ARA          13         5.15         3.46        35,402       7,418           982.97
                                                                                    $
   FIN          3          6.33         3.67        27,971       6,760          1,037.62
                                                                                    $
   GSD          10         8.50         2.90        45,223       7,032          1,604.25
                                                                                    $
   ITD          8          7.88         2.75        53,312       2,987           610.34
                                                                                    $
   LGL          6          8.17         2.67        34,088       5,735           650.59
                                                                                    $
   MYR          5         12.40         2.20        78,133       3,307          2,088.09
                                                                                    $
   PWE          72         9.94         2.57        76,257       5,600          2,099.19
                                                                                    $
    HR          3         12.00         2.00        64,823       3,785           987.44
                                                                                    $
  SWM           6          9.33         2.33        82,353       6,458          1,626.19
                                                                                    $
Grand Total    136         8.99         2.72        65,017       5,555          1,645.30
   Downtown Motorpool
   Vehicles in Garages on:
                     Pool and Assigned Vehicles     Pool and Assigned Vehicles
New Year’s Eve      Dept                  Count    Dept                  Count
                                                                                   Thurs, Jan. 28,
                    AAD                        7   AAD                        4
8 a.m. (Non-Peak)   ARA                      14    ARA                      12    11-11:45 a.m (Peak)
                    FIN                        3   FIN                        3
                    GSD                      10    GSD                      12
                    HR                         3   HR                         2
                    ITD                        8   ITD                        3
                    LGL                        6   LGL                        4
                    MYR                        5   MYR                        5
                    PL                         3   PL                         3
                    PWE                      95    PWE                      80
                    SWM                        6   SWM                        7
                    Grand Total             160    Grand Total             135


                        Take Home Vehicles             Take Home Vehicles
                     Dept               Count       Dept               Count
                     GSD                    4       GSD                    4
                     HR                     1       HR                     3
                     PWE                   10       PWE                   15
                     Grand Total           15       Grand Total           22
Downtown Motorpool
Downtown Motorpool

				
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