station information sheet
Information for proprietor, nominee or
An approved inspection station is a fixed registration of a second-hand unregistered
establishment such as a service station, garage vehicle, including buses for initial vehicle
or workshop where vehicles are inspected registration only.
under the provisions of the Transport Registered buses and taxis are not included in
Operations (Road Use Management) Act 1995. this range and must be inspected at a
These are located throughout Queensland and Department of Transport and Main Roads
are required to be open to the public to arrange motor vehicle inspection centre.
inspections during normal business hours.
Are there different types of approved Inspections may be carried out on vehicles up
inspection stations? to and including 4.5 tonne GVM, trailers and
An approved inspection station may be caravans over 750 kilograms ATM up to and
approved to inspect one or more combinations including 3.5 tonne ATM and/or motorcycles
of vehicle types, provided you employ and buses up to 12 seats including driver, that
appropriately qualified/approved staff, have a are unregistered or registered as either private
suitable size premises and the necessary or commercial. Safety certificates are issued
equipment to carry out the inspection. for vehicles that pass an inspection.
Heavy vehicles A safety certificate is required for:
Inspections may be carried out on vehicles • the registration of a second-hand
over 4.5 tonne Gross Vehicle Mass (GVM) up unregistered vehicle;
to and including 16 tonne GVM and/or trailers • a registered vehicle that is for sale; or
over 3.5 tonne Aggregate Trailer Mass (ATM) • the subsequent transfer of a registered
up to and including 10 tonne ATM. vehicle from one person to another.
Certificates of Inspection (COI) are issued for
heavy vehicles that pass an inspection. Light vehicles do not require a safety
certificate for annual registration renewal.
The owner of a vehicle mentioned above may
obtain a COI for: Mobile unit
• transfer of a registered vehicle to another A mobile unit is an extension of the fixed
person; or premises. The nominated vehicle must be
• annual registration renewal. registered in the business name or the name of
the owner of the business and be inspected by
Unregistered heavy vehicles over 16 tonne Department of Transport and Main Roads.
GVM, unregistered trailers over 10 tonne
ATM and unregistered buses over 12 seats can Note: a copy of the registration certificate for
be registered with a certificate of inspection the nominated vehicle must be supplied with
issues by an approved inspection station. The the application.
certificate of inspection will be current for 12
months for heavy vehicles and trailers and six What staff is required for an approved
months for buses from the date of issue. inspection station?
An approved inspection station must have a
A certificate obtained from an approved proprietor or nominee and at least one approved
inspection station in these circumstances is for
Department of Transport & Main Roads, Approved Inspection Station information sheet, 2009 Page 1
examiner. One person may hold both of these Authority to grant, modify and refuse an
positions. application to become a proprietor of an
approved inspection station and/or a nominee.
Proprietor • Transport Operations (Road Use Management
The proprietor of an approved inspection station - Vehicle Standards and Safety) Regulation
may be an individual, a registered partnership or a 1999 – Schedule 3.
body corporate. The proprietor must be in control Fee schedule for the application and renewal of
of the business which operates the approved an approved inspection station, as well as the
inspection station. fee/s chargeable for an inspection and the
purchase of books.
Where the proprietor is a body corporate, the only • Transport Operations (Road Use Management
persons who may act on behalf of the proprietor - Accreditation and Other Provisions)
(company) are those who are nominated and Regulation 2005 - Part 2 and Schedule 1 and 2.
approved to act on behalf of the company. Authority for an accredited person, including
Where the proprietor of the approved inspection approved examiners, and necessary expertise
station is a business partnership, only one partner for vehicle safety inspections and fees for
may act as the proprietor. approved examiners.
Nominee This legislation can be accessed through the Office
The proprietor may nominate one or more persons of the Queensland Parliamentary Counsel website
to carry out their duties in respect of the conduct at www.legislation.qld.gov.au or purchased from:
of the approved inspection station, the inspection
of vehicles and the maintenance of the station’s SDS Publications
premises and equipment. 371 Vulture Street
Woolloongabba Queensland 4102
The proprietor and nominee of the approved PO Box 5506
inspection station are responsible for its operation Brendale Queensland 4500
and the conduct of approved examiners. Telephone: +61 7 3118 6900
Fax: +61 7 3118 6930
Approved examiner Website: www.sdspublications.qld.gov.au.
The approved examiner is responsible for the
actual vehicle inspections and is required to Code of Practice – Vehicle Inspection
conduct a thorough inspection of each vehicle Guidelines
submitted and certify as to its condition in the The Code of Practice - Vehicle Inspection
inspection report. Guidelines provides technical guidance about what
constitutes a defective vehicle. The code also
Legislation outlines the duties of proprietor or nominee and
The proprietor and/or nominee must be able to approved examiner, approved examiner
demonstrate an understanding of the relevant qualifications and station equipment requirements.
sections of the following legislation that govern
accreditations associated with an approved It is recommended that you access and review the
inspection station: code prior to submitting any application for
• Transport Operations (Road Use Management) approval. This document can be accessed through
Act 1995. the Department of Transport and Main Roads
Overarching legislation and appeals website at
mechanisms, authority for appointment of an http://www.transport.qld.gov.au/Home/Registratio
accredited person (covers examiners). n/Motorbikes/Vehicle_standards/Industry_codes_o
• Transport Operations (Road Use Management f_practice/ or purchased from:
- Vehicle Standards and Safety) Regulation
1999 - Part 2. SDS Publications
371 Vulture Street
Woolloongabba Queensland 4102
Department of Transport & Main Roads, Approved Inspection Station information sheet, 2009 Page 2
PO Box 5506 motorbikes that cannot be tested with a
Brendale Queensland 4500 decelerometer, Department of Transport and
Telephone: +61 7 3118 6900 Main Roads recommends that you mark out the
Fax: +61 7 3118 6930 required stopping distance (refer to Code of
Website: www.sdspublications.qld.gov.au. Practice – Vehicle Inspection Guidelines - part
2, section 7, road test - all vehicles, service
What are the premises requirements? brake test). This can be done by using either a
A copy of the current approved inspection station tape measure, a pre-measured length of rope, or
certificate of approval must be displayed at the other appropriate method.
premises in an area that is open and visible to the • A headlamp testing screen or headlamp testing
• Suitable vehicle jacks (as required).
Approved prior to 1994 • Suitable general purpose tools (as required).
Any approved inspection station that was • Light testing equipment as necessary (trailers
approved prior to 1994 must have a clear only).
inspection area with a hard level surface separate • A current/up to date copy of the Code of
from any space that is regularly used for other Practice – Vehicle Inspection Guidelines.
activities such as fuel sales. The entrance to the
approved inspection station must be at least 2.5 Mobile unit
metres (m) wide and where necessary must be The mobile unit is an extension of an approval
high enough to accommodate all vehicles of the issues to a fixed establishment such as a motor
classes the approved inspection station has been vehicles repair workshop. Department of
approved to inspect. Usually a height of 2.4 m will Transport and Main Roads will not approve
be sufficient for motor cars and light commercial vehicles as mobile units in their own right.
vehicles and 4.5 m for heavy commercial vehicles.
To obtain approval for a mobile unit, the following
New approvals is required:
New premises must meet the above requirements • Same as for the fixed premises, except that
as well as the following: ramps or an appropriate number of chassis
• The dimensions of the inspection area should stands (which allows a thorough inspection to
be no smaller than: be conducted underneath the vehicle) is an
- 2.5 m wide by 6 m long for motor cars, light acceptable alternative to an inspection pit or
commercial vehicles and light trailers. hoist.
- 3.0 m wide by 15 m long for heavy • The suitably signed mobile unit is to be
commercial vehicles and heavy trailers. inspected by Department of Transport and
- 2.4 m wide by 3 m long for motorcycles. Main Roads and any changes to the approved
- The width of the entrance to the inspection unit must be notified in writing.
area should be at least 3m for stations • An approved inspection station may transfer
authorised to inspection heavy commercial the equipment from the fixed premises to its
vehicles. mobile unit as needed. However, if the
equipment is removed from the fixed premises
What equipment is required? – even for only a short period – no inspections
Light and heavy vehicles are to be carried out at the fixed premises.
Fixed premises must have the following • A copy of the Code of Practice - Vehicle
equipment: Inspection Guidelines is to be carried in the
• An inspection pit, hoist or ramps and suitable mobile unit.
equipment to conduct a thorough inspection • A copy of the current approved inspection
underneath vehicles. station certificate of approval must be carried in
• A decelerometer, brake testing machine or the mobile unit.
other equipment for testing brakes.
Note: To ensure that you conduct a thorough What signs are required for a fixed
brake test when road testing vehicles, such as premises or mobile unit?
Department of Transport & Main Roads, Approved Inspection Station information sheet, 2009 Page 3
You may display a sign on the premises indicating Removal
the approved inspection station is authorised by A nominee can be removed from the approved
Department of Transport and Main Roads to issue inspection station scheme by sending in a
safety certificates or certificates of inspection. The notification to your local Manager or Senior
sign should contain at least the following Transport Inspector (Compliance). The
notification is to be in the form of a letter on
Company/Business letterhead from the Proprietor
informing them of the removal of a nominee.
APPROVED INSPECTION STATION
APPROVAL NO. ****
Application for approved examiner
The first three words should be 100 millimetres
To apply for approved examiner accreditation you
(mm) high and the remaining words 50 mm high.
Wording should be black on a contrasting
• hold a Certificate for Motor Mechanics (Light
Vehicles) issued under the Vocational
Education, Training and Employment Act 1991
of the Tradesmen’s Rights Regulation Act 1946
A mobile unit must clearly display the approved
inspection station trading name and approval
• have successfully completed an apprenticeship
number on both sides of the mobile unit and the
in Certificate III Automotive (Mechanical –
signs must be clearly visible from a distance of
30 m. The sign must be permanently affixed to the
• hold an A or B grade Motor Mechanic
Application for approved inspection station
You must complete an Application for
• hold an interstate certificate which in the
Approval of Premises as an Approved
opinion of Department of Transport and Main
Inspection Station (F2272) form. Evidence of
Roads is equivalent to any of the above
Identity (refer to the Evidence of Identity
section) must be supplied with the application.
• a Certificate of Recognition for one of the
An application can be made by a Sole Trader
or a Partnership. Otherwise, you must be
Trade level qualification
registered either as a Company, Business,
If you haven't completed a formal apprenticeship
Trust or an Association Incorporated under
as a motor mechanic, you must provide a Trade
Queensland Legislation and provide individual
level qualification. Further information about this
evidence of identity.
can be obtained from Trade Recognition Australia
(03) 9954 2537.
You must complete the Approved Inspection
Station Mobile Unit Application form (F4043). A
An interstate certificate which in the opinion of
copy of the vehicle registration certificate for the
Department of Transport and Main Roads is the
nominated vehicle and organisation evidence of
equivalent of any of the above may be suitable.
identity (refer to the Evidence of Identity section)
must be supplied with the application.
If you have an overseas qualification, it will be
Application for a nominee
necessary to obtain an Australian Recognised
You must complete an Approved Inspection
Tradesman's Certificate as a Motor Mechanic or
Station – Application for Nominee (F2203)
Motorbike Mechanic. Further information about
form. Evidence of Identity (refer to the
this certificate can be obtained from the Trade
Evidence of Identity section) must be supplied
Recognition Australia (03) 9954 2537.
with the application.
Department of Transport & Main Roads, Approved Inspection Station information sheet, 2009 Page 4
Driver licence Unattached approved examiner
You must have the appropriate driver licence for You may make an application and be approved as
the classes of vehicles to be inspected at the an approved examiner prior to being employed and
approved inspection station. You must produce being nominated to operate in this role at a
your driver licence at the time of examination. particular approved inspection station. However,
Experience you cannot operate in the role of an approved
You are required to have at least 12 months examiner unless you’re employed, nominated and
continuous experience since completing your approved to operate in this role at an approved
apprenticeship in maintaining or repairing the type inspection station. You must complete an
of vehicle for which approval as an approved Approved Examiner Application/Nomination form
examiner is sought. A written reference from each (F2339) to apply.
employer stating this experience is required to be
attached to the application form. Removal
An approved examiner can be removed from the
You are required to have a thorough knowledge of approved inspection station scheme by sending in
all the classes of vehicles that you are authorised a notification to your local Manager or Senior
to inspect before approval can be given to operate Transport Inspector (Compliance). The
at a nominated approved inspection station. If you notification is to be in the form of a letter on
haven’t been involved with an approved inspection Company/Business letterhead from the Proprietor
station for more than 12 months you will be informing them of the removal of an approved
required to pass another examination. examiner.
You must know the requirements for determining Where do I lodge my application?
if a vehicle has any defect that would be likely to You must lodge your application form/s and
affect the safe use of the vehicle on a road and that supporting documents together with the
the vehicle complies with requirements of the appropriate fees at your nearest Department of
regulation in relation to vehicle defects. You must Transport and Main Roads customer service
fully understand the requirements of the governing centre.
An application fee applies for new applications
Application for an approved inspection station and
You must complete and submit the Approved approved examiner.
Examiner Application/Nomination form (F2339).
A copy of your qualifications and reference must How is my application processed?
be attached to the application form and the original On receipt of the completed application form, fees
documents produced at the time of examination. (if required) and other documentation, an initial
assessment will be made. Assessment will include
EOI for an application for an approved background checks to assess your suitability to
inspection station is outlined in the Evidence of hold the approval.
Identity Requirements for Approved Inspection
Station Transactions (Organisation and If the application is refused or further information
Individual) form. is required, you will be advised in writing. If your
application is acceptable, arrangements will be
Nomination as an Approved Examiner made for examinations and for a Department of
A person can be nominated as an approved Transport and Main Roads representative to
examiner by either the approved inspection station inspect the premises and equipment.
proprietor or their nominee. The Approved
Examiner Application/Nomination form (F2339) If all documentation and information supplied is
must be completed and submitted to Department satisfactory, the approval process can take up to
of Transport and Main Roads. four weeks to complete.
Department of Transport & Main Roads, Approved Inspection Station information sheet, 2009 Page 5
Before being authorised as a proprietor, nominee Approval
or examiner, you may be required to sit a written Approved Inspection Station
test to demonstrate a thorough knowledge of If your application is successful, a certificate of
inspection procedures for the classes of vehicle for approval for the premises as an approved
which the authority is sought. You will be required inspection station as well as other relevant
documentation will be forwarded to you.
to pass an examination.
The Code of Practice – Vehicle Inspection
If your application is successful, a letter is sent to
Guidelines sets out the duties of the proprietor, the approved inspection station informing them of
nominee and approved examiner and will provide the success application for the nominee.
the answers to questions that may be asked in the
examination. Approved Examiner
If your application is successful, a certificate of
There is no fee for this examination. You will be approval as an examiner of second-hand vehicles
required to produce your identification at the time will be forwarded to you.
of the examination.
Renewal of approved inspection station
What checks does Department of Department of Transport and Main Roads
Transport and Main Roads perform? generates an annual renewal notice which invites
Department of Transport and Main Roads will you to renew your approval one month before the
conduct a check to see if you have any criminal expiry of the approval.
convictions that may affect your ability to meet the
'suitable person' criteria. Department of Transport To renew, complete the renewal notice and return
and Main Roads will also take into account it to Department of Transport and Main Roads
complaints or ‘show cause’ proceedings it has had with the appropriate fee. Renewal can also be
with you. conducted in person at a Department of Transport
and Main Roads customer service centre.
Criminal history checks are carried out to ensure
you're a suitable person for the appointment. This Changes to approved inspection station
is a legislated requirement under Transport Change the conditions of approval
Operations (Road Use Management) Act 1995. You can apply to change the conditions of
approval of the approved inspection station (such
When a corporation applies for approved as, relocation) by completing an Application for
inspection station accreditation, they must provide Approval of Premises as an Approved Inspection
a Police Certificate (name only) for all Directors. Station (F2272) form. In this instance, a
proprietor's nominee is not permitted to act on the
If you are nominated to manage an approved proprietor's behalf.
inspection station you must also provide a Police
Certificate (name only) with your application. If you are the proprietor and wish to change
inspection categories, or apply for additional
You can obtain a Police Certificate (name only) inspection categories, you can complete the
from any Police Station. You will be required to Approved Inspection Station Additional Inspection
produce photo identification. Categories Application form (F4581).
Department of Transport and Main Roads You can lodge your form with the supporting
undertakes criminal history checks for: documentation at your nearest Department of
• corporate name Transport and Main Roads customer service
• sole traders centre.
• partnerships (checks on both partners)
• approved examiners.
Department of Transport & Main Roads, Approved Inspection Station information sheet, 2009 Page 6
Department of Transport and Main Roads will • completed application form (F2498, F2499,
carry out a site inspection to ensure the F2500 or F2865);
premises meets the requirements as defined in • appropriate fee;
the Code of Practice – Vehicle Inspection • current approved inspection station certificate
Guidelines. of approval; and
• evidence of identity, Queensland drivers
If your application is approved you will be licence (current or expired less than two years)
issued a new certificate of approval with the or three (3) evidence of identity (EOI)
additional categories. documents (these documents must include at
least one (1) EOI Category A documents and at
Change to approved inspection station premises least one (1) EOI Category B document. The
You can apply in writing to Department of third document must be from either category;
Transport and Main Roads for the transfer of the however one of these documents must include
approval from one premises to another. This will your signature.
only be approved if there has not been any change
in the ownership of the company or business. Other person
If you have nominated another person to collect
Pending the relocation of the premises, you can the books on your behalf, the person nominated
lodge an application for approval of the new site must produce:
with Department of Transport and Main Roads. • completed application form (F2498, F2499,
Department of Transport and Main Roads will F2500 or F2865);
then inspect the new premises as soon as the • appropriate fee;
relocation is finalised. Motor vehicle inspections • current approved inspection station certificate
can not commence at the new premises until you of approval;
receive a letter of approval from Department of • a letter on company/business letterhead from
Transport and Main Roads. the proprietor/nominee authorising them to
purchase the books on their behalf; and
Change to approved inspection station • evidence of identity, Queensland drivers
ownership licence (current or expired less than two years)
If there is a change in company or business name or three (3) evidence of identity (EOI)
(only) and there are no changes in ownership or documents (these documents must include at
staff, the following will be required: least one (1) EOI Category A documents and at
• a letter outlining the details; least one (1) EOI Category B document. The
• the approved inspection station certificate of third document must be from either category;
approval; and however one of these documents must include
• the company or business names extract. their signature.
Where can safety certificate and certificate By mail
of inspection books be purchased? In the case where the purchase of Safety
Once the approved inspection station has been Certificate/Certificate of Inspection books is by
approved, you must purchase at least one book of mail, the Proprietor/Nominee must send JP
certificates for each of the vehicle types the certified copies of the following items:
approved inspection station has been approved to • completed application form (F2498, F2499,
inspect. These books can be purchased from a F2500 or F2865);
Department of Transport and Main Roads • appropriate fee;
customer service centre. • current approved inspection station certificate
of approval; and
• evidence of identity, Queensland drivers
Proprietor or nominee
When purchasing safety certificate or certificate of licence (current or expired less than two years)
inspection books from a Department of Transport or three (3) evidence of identity (EOI)
and Main Roads customer service centre, you must documents (these documents must include at
produce the following: least one (1) EOI Category A documents and at
least one (1) EOI Category B document. The
Department of Transport & Main Roads, Approved Inspection Station information sheet, 2009 Page 7
third document must be from either category;
however one of these documents must include
Note: Purchase of books by mail applies to remote
areas only. Proprietors/Nominees in metropolitan
areas must purchase their books in person from the
nearest customer service centre.
Legal action may be initiated against you if an
alleged offence is detected against:
• the governing legislation
• a condition of approval
• the Code of Practice - Vehicle Inspection
The legislation also allows for the issue of penalty
infringement notices if a breach of the code or
other governing legislation is detected.
If a conviction results, the approval issued to you
may be suspended or cancelled.
In certain circumstances, if a breach of obligations
is detected or a relevant conviction is recorded, the
circumstances will be investigated. You may be
asked to show why your approval should not be
suspended or cancelled.
Request for review of decision
Where Department of Transport and Main Roads
takes action to suspend or cancel your approval
and if your interests are affected by the decision
you may request a review of the decision in
If you are still aggrieved after a review of the
decision, you may lodge an appeal through a
Magistrate’s Court against the final decision.
Where can I go for further information?
If you require further information about approved
inspection stations, proprietor, nominee or
approved examiner application requirements,
contact a Department of Transport and Main
Roads compliance office (refer to the office
locations on the Department of Transport and
Main Roads website -
Department of Transport & Main Roads, Approved Inspection Station information sheet, 2009 Page 8