Anti virus Best Practices

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Anti virus Best Practices
SSBG’s Virus Prevention Best Practices provides recommended steps for handling email and attachments to
minimize the chance of contracting a virus from an outside source. Remember to always back up your data!

Unfortunately, Viruses are a part of everyday computing, especially with the widely accepted use of the internet
and email. Protecting information from the possibility of corruption by a virus has become a priority for most
computer users as more valuable information is being stored on computers.

It is important to take steps to protect your information from virus infection and the possible loss of data. Here are
some general guidelines to help you avoid virus infection.

   Do not open any files attached to an email from an unknown, suspicious or untrustworthy source. Even if you
   scan the files with up-to-date Antivirus software you may still be infected.

   Do not open any files attached to an email unless you know what it is, even if it appears to have been sent by
   someone you know. There are types of Viruses that can replicate themselves and spread to other computers via
   email. Best Practices are to confirm the file you have received is truly from who sent it, and scan it with up-to-
   date Antivirus Software before opening. This does a guarantee against infection but minimizes the chances.

   Do not open any files attached to an email if the subject line is questionable or unexpected. If you need to
   open the attachment save the file to a special folder on your hard disk and scan prior to opening.

   Do not forward or reply to any to them. Delete them. Both these types of email are considered spam and are
   most likely unsolicited. This type of mail is intrusive and it clogs up the network.

   Do not download any files from persons you do not know. People with the knowledge can insert viruses into
   other programs that they offer you for free. The recipient of these unknowingly infects his computer when
   installing the program.

   Do not download files from the Internet unless you can verify that your source is legitimate and reputable. A
   good indication of a responsible provider is having an anti-virus program that checks the files on the download
   site. If you're uncertain you can download the file a floppy and scan it with up-to-date anti-virus software or
   don't download it at all.

   Update your anti-virus software regularly. Over 500 viruses are discovered each month. Sign up for your
   Anti-virus program provider's email newsletter for all the latest updates and virus notifications. This will
   update both the products virus signature files and the scanning engine when available. Where possible,
   configure software to update virus definitions on desktops without requiring user intervention.

   Back up your files on a regular basis. If a virus destroys your files, at least you can replace them with your
   back-up copy. Contact SSBG to learn about back-up best practices to ensure the recovery of your data in the
   event of a disaster.

   When in doubt, play it safe! Do not open, download, or execute any files or email attachments. Verify the
   source, Delete or scan it with current antivirus software update.

   Keep your system updated with the latest security programs such as Antivirus, firewall, FTP etc. Check
   regularly for updates and patches for your operating system, email and others.

   Virus Hoaxes are intentionally as malicious as the real thing! They are forwarded, via email, by unknowing
   users who are trying to help. Always check with a reliable source before forwarding a virus alert from a non-
   industry source.

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