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					 Parkway School District
McKelvey Elementary School
Maryland Heights, Missouri




  CRISIS
PROCEDURE
 MANUAL

2009-2010
    Mrs. Alli Rudich
       Principal
        Crisis Procedure Table of Contents:



Crisis Intervention Overview                   3
Intervention Procedure                         4
Crisis Team Responsibilities/Duties            4
Communication with Staff                       6
Notification of Civil Authorities              6
Crisis Plan Modification                       6
Communication of “Plan” to Staff               6
Emergency Numbers                              8
Chain of Command                               9
Crisis Response Team Members and Numbers       9
Warning Signals                                9
Center of Operations                           9
Roll Call                                      9
Care of Injured                                9
Fire Extinguishers/Fire Alarm Pull locations   11
Utility Main Controls and Shut off             12
Lock Down Procedures                           13


                          Appendix

Crisis Team Members
Crisis Procedures
Tornado Plan
Fire Drill Reporting Stations
Building Maps and Evacuation Routes




                                                    2
Crisis Intervention Overview

      McKelvey School could face a crisis in the next few minutes, or
tomorrow, or in a week, because no school is immune to an emergency, a
disaster, or a crisis which would have traumatic effect on its staff,
instructors, students, and community.

       Theoretically, crises are opportunities for growth, development, and
learning -- the major goals of education. Therefore, we have a tremendous
and important opportunity to facilitate learning that otherwise might be
very difficult and to take advantage of this “teachable moment” in a child’s
life.

       These guidelines are general. Depending on the nature of the crisis
and its circumstances, some specific and different procedures will, of
course, be required and we will have to exercise a certain degree of
judgment, discretion, and initiative.



There are three phases of crisis intervention:

    Primary Prevention: Training students how to handle stress, make
     decisions, solve problems, and utilize resources that enable them to
     develop the skills needed to cope with life independently.

    Secondary Prevention: Aimed at the care and assistance needed to
     help those affected by a crisis.

    Tertiary Prevention: Follow-up activities needed to provide continued
     assistance to those affected.




                                                                               3
Intervention Procedure

I. Potential Crisis:
       When a crisis is identified or suspected by any staff member, Mrs.
Rudich or Mrs. Cohen are to be notified immediately, and the details of the
situation are to be given to them.

II. Mrs. Rudich will determine the level of crisis and activate the Crisis
     Team.

III. The function of the Crisis Team will be to:
     * Assist the principal (and others) with developing the specific
     plan/procedures for responding to the crisis.
     * Consult with and support, on an as-needed basis, the affected
     building’s staff in reacting to and dealing with the crisis.
     * Provide direct support services to staff and students in
     distress.
     * Make referrals to outside resources for those needing follow-
     up counseling/support.
     * Monitor the situation after the crisis has subsided and
     provide other follow-up services.

      Team Leader: Mrs. Cohen
      *   Designates alternate
      *   Activates Crisis Response Team
      *   Contact parent (s) or family members of involved persons
      *   Schedules/facilitates Crisis Response Team Meetings
      *   Assigns team member locations/duties
      *   Coordinates team’s daily activities
      *   Discusses and makes decisions with Principal and Crisis Team

      Traffic Managers: Ms. Richards, Mrs. Harland, Ms. Schulte
      * Secures entrances/exits with Miney or Darren
      * Monitors traffic flow
           Student Traffic:
                  -Assigns hall monitors.
                  -Check student passes.
                  -Supervises teachers at each duty location.

                                                                              4
             - Monitor students entering/exiting crisis
            rooms.
            -Alert Team Leader as needs for crisis rooms and
            numbers of available staff increase or decrease.
            -Assigns and coordinates escorts for students.
            -Works with Communication Manager to determine
            names and locations of students involved and
            informs parents.

      Adult Traffic:
            -Guide parents to waiting area rooms.
            -Guide media to media holding areas.
            -Assigns and coordinates escorts for parents and
            outside adults.
* If students are transported to a local hospital:
            -Mrs. Mauer will pull PI’s on each student involved
            -Inform Mrs. Rudich or Mrs. Cohen
            -A McKelvey staff member will go to the hospital with
            the child.

Crisis Managers: Mrs. Moore, Ms. McBride and Mrs.Sinnott
       - Provides Psychological First Aid to affected students
      and staff.
      -Collaborates with the Director of Student Development
      to secure 2 and 3 additional “Crisis” counselors.
      Provide counseling for parents, staff, and students in
      large, small, and individual sessions.

Communications Mangers: Win Mauer, Jane Miller,
                           Aileen Tucker
      -Information officer for Crisis Response Team, staff,
      students, and parents.
      -Works with Traffic Manager on names and locations of
      students involved, and makes sure parents are
      informed.
      -Works with Public Affairs Department:
            * Prepares an official notice to be sent home with
            each student.
            * Distribute notices to each classroom prior to
            dismissal.
                                                                    5
                   * Prepares all memos regarding crisis situation to
                   be sent to staff.
                   * Assists the Public Affairs Director and the
                   Team Leader with media briefings if necessary;
                   * Helps identify all persons involved in crisis
                   situation, including verification of involvement
                   or peripheral involvement.
                   * Assign building administrators to area hospital.
                   * All written communication must be approved by
                   building principal prior to dissemination.

IV. Communication with Staff:
      Mrs. Cohen will notify all staff members of the situation. If the crisis
occurs during the school day, the staff will be notified in a manner
depending on the nature of the situation. If the situation occurs during non-
school hours, the school “Call Chain” or an AlertNow phone message will be
used.

V. Notification of Civil Authorities:
       Appropriate civil authorities will be notified as soon as possible.
Unless it is an absolute emergency 911 will not be used since this alerts the
media.

VI. Crisis Plan Modification:
      The “Crisis Plan” will be modified by all appropriate and involved
persons as needed at the time of a particular crisis to meet the specific
needs and circumstances of that situation.

VII. Communication of “Plan” to Staff:
      The specifics of the crisis plan will be communicated to all staff so
that they will be prepared to respond to and deal with the emergency/crisis.
If the crisis occurs during the school day and/or the crisis plan is not
developed until school hours, the plan will be distributed to the staff in
their work locations, unless they can be relieved of their duties long enough
to attend a meeting. If the situation developed before or after school
hours, a meeting involving all affected staff, the Crisis Team, and
appropriate administrators (and appropriate others) will be held before the
school day begins.



                                                                                6
      The staff meeting will include the following information:

1. The principal will review the known facts/details of the situation, answer
any questions that arise, and dispel any rumors that exist. A written
statement will be given to the staff to refer to as questions from students
or parents arise and for teachers to read to their classes -- the method
chosen to inform students. This might be the formal “media release”
previously prepared.

2. The principal will review and distribute a copy of the crisis plan for the
staff.

3. Members of the Crisis Team will review feelings that the staff and
students may be experiencing, the procedures and function of the Crisis
Team, appropriate guideline and techniques/skills for talking/working
through the crisis with the students, the need for awareness of, and the
types of warning signs that might be exhibited by those in distress, etc.
Information about where and when supportive services are available in the
building will be communicated, along with information about
resources/referral sources within the community.

4. Teachers will be encouraged to handle the expressions of feelings from
the students to whatever extent they are comfortable. Teachers directly
affected by the crisis or those who feel uncomfortable dealing with their
own or student’s feelings will be encouraged to notify the counselors or the
Crisis Team of this situation. They can have a member of the Crisis Team
assist them with (or lead for them) the classroom discussion of the crisis.
In severe situations, another teacher from the building (whose class is not
as directly impacted and who is comfortable dealing with feelings) can take
one the class; a substitute teacher can take that other teacher’s class.

VIII. Follow-Up Meeting:
A meeting with all involved administrators, teachers, support personnel, and
the Crisis Team will be held at the end of the first day after the students
have left. The day’s events will be reviewed and staff will describe any
significant incidents, identify any students (or staff) that are of concern
and in need of further intervention, express their feelings and perceptions
of the day’s events, and decide what appropriate procedures and
interventions are needed for that evening, the next day (including whether a
                                                                             7
pre-school meeting will be needed), and the near future (including whether a
parent/community meeting should be scheduled). Any new information about
the crisis will be presented and discussed. If applicable and available, wake
and funeral arrangements should be communicated to the staff and
individual or group actions (i.e. flower, memorials, visitations, funeral
attendance) will be discussed. Procedures for communicating new
information to students will be planned.

IX. Ongoing Monitoring:
       Staff and Crisis Team members will monitor, for as long as needed, all
students and staff for continued distress as a result of the crisis and their
need for further intervention. If there continues to be a need for further
(individual or building-wide) crisis intervention, it should be continued for as
long as appropriate. Students (or staff) who continue to seek/need support
and intervention will be counseled by (other) staff and members of the
Crisis Team for several days following the initial crisis. If warranted, the
parents of these students should be contacted by their teachers and/or a
member of the Crisis Team and told of their child’s problems. The parents
should be given information about available community resources to help with
the child’s and the family’s adjustment. If the need for continued
intervention is exhibited by only a relatively small number of persons, the
school should return to as normal a routine as possible, and these few people
should be monitored and given individualize support.

       In emergency situations resulting from minor and major disasters, the
purpose of the plan is to ensure first the welfare of the students and staff,
and second to assure that any and all situations will be handled expediently,
efficiently, and systematically.

       Provisions will be made for notifying parents quietly and in a
reassuring manner of the conditions at school and of their child. The news
media will be notified of the situation in an orderly manner. Every attempt
shall be made to disseminate facts as quickly and accurately as possible to
all appropriate persons.

   I.    Emergency Numbers

Emergency numbers and crisis procedures and guidelines are given in the
Parkway School District Safety and Crisis Response Manual.

                                                                               8
   II.   Chain of Command

         Principal                    Alli Rudich
         Assistant Principal          Kim Cohen
         Counselors                   Jamie Moore & Tiffany McBride
         Nurse                        Jane Sinnott

After school hours, in absence of a school administrator, the lead custodian
is responsible for directing people to safe places.

   III. Crisis Response Team Members:

Alli Rudich       56501
Kim Cohen         56503
Jamie Moore       56508                ** Staff home numbers are located on the
Tiffany McBride 56509                  building “Call Chain.”
Jane Sinnott      56510
Gina Richards     54517
Cathy Harland     54519
Ann Schulte       54528
Win Mauer         56507
Jane Miller       56508
Aileen Tucker     54533
Cindy Steinbruegge 54518

  IV. Communication
  A. Warning Signals
Warning signals for various disasters are:

Fire: Fire Alarm will be activated
Tornado: Intercom or megaphone will be used to announce tornado watch or
warning.
      B. The Center of Operations
The center of operations will be the main office. If the office is unusable,
the center of operations will be:
      Fire or Earthquake – South Playground
      Tornado – Library



                                                                               9
       C. Roll Call
In all disasters, teachers will take roll to account for all children in their
classroom. They will report to the secretaries/principal if any children,
teaching team members, or teachers in their areas are missing.
             The building administrator will notify the district receptionist
              at 58100 who will then activate the Crisis Response Flow Chart
              (See District Safety and Crisis Manual)
             The Principal/Administrator will notify and activate the building
              Crisis Team.

V. Care of Injured

      A. First Aid
      Until rescue vehicles arrive, first aid will be administered by:
             1. Jane Sinnott – Nurse
             2. Win Mauer – Secretary
             3. Cindy Steinbruegge – P.E. Teacher
             4. Gina Richards – P.E. Teacher

      B. Campus Assembly Area of Injured
      The following areas will be used to assemble the injured and facilitate
      quick evacuation by emergency personnel:
             1. Outside: South Playground
             2. Inside: Gymnasium

      C. Location of Emergency Supplies:
      Emergency bags and water are located in the new addition lower
      hallway closet.



      D. Off Campus Shelter Area
      In the event the building must be evacuated and the area outside the
      building is unusable, the following off-campus locations will be used as
      an assembly area.

      Trinity Reform Christian Church McKelvey Road          314-434-0998
      Edward Jones YMCA – McKelvey Road                      314.439.9622




                                                                                 10
V.      Preparedness
        A. Location of Fire Extinguishers:
               1. Next to 4100
               2. NE corner by sink
               3. SE corner by sink
               4. NW corner of Gym
               5. SW corner by Copy Room
               6. East Wall of Library by entrance
               7. Next to wo 3100
               8. NE corner by sink
               9. SE corner by sink
               10. Back door of boiler room
               11. Next to sink in kitchen
               12. Across from 2212
               13. Next to 2100
               14. NE corner by sink
               15. SE corner by sink
               16. By electrical closet
               17. Top of stairs
               18. Close to room 1103

     B. Location of Fire Alarm Pulls:
                1. Next to 4101
                2. Next to 4109
                3. SE corner by exit door
                4. Next to 3003
                5. Back wall next to exit
                6. Next to 3101
                7. Next to 3109
                8. Back door of boiler room
                9. Back door of Miney’s office
                10. SW corner of cafeteria
                11. By exit door
                12. By 2300
                13. By South Playground exit door
                14. By exit door to the South playground – new addition
                    level
                15. South exit door upper new addition
                16. North exit door upper new addition level
                                                                          11
         17. Close to 1103
         18. By exit door lower level new addition

B. Utility Main Controls

   Water

   Closing a water main:
   Inside – no tools needed, just wheel
   1. Shut valve off. All Parkway water valves are the gate type
      and have wheel handles.
   2. If the valve has a wheel handle, rotate the valve clockwise
      to shut the valve off.
   3. DO NOT attempt to shut water off if the valve is in a pit
      and water is flowing into the pit, or where electrical lines
      are exposed.
   4. Sometimes a valve will stick open. If you cannot turn the
      handle, strike the valve lightly on the handle. This should
      free the valve.
   5. If you can’t shut the valve off, please wait until trained
      personnel arrive (police, firemen, utility men, maintenance
      people)
   6. Water from the water heater can be used as an extra water
      source.

   Gas

   Located outside, next to the boiler room
   1. To shut this valve off usually requires a wrench and pipe.
      (Pipe and wrench is stored in the boiler room on the south
      wall.)
   2. Turn the valve slowly until you reach the stop on the valve.
      The stop will be a little past perpendicular to the gas line
      (turn 90 degrees).
   3. If possible, always shut down the gas valve past the
      regulator and meter. This valve is usually painted “red” in
      the Parkway District.
   4. If you can’t shut off the valve, please wait until trained
      personnel arrive.

                                                                     12
            Electric
            1. The ideal method is to shut down all distribution panels by
               size. Example 200 amp panel before the 400 amp panel.
            2. If it’s a real emergency, you can shut off the main
               disconnect for your building. If you have to do this, please
               stand to side of the panel box and not directly in front of
               the panel box door.
            3. Do not shut off electrical equipment if you are standing in
               water or if loose wires are exposed. The utility company can
               shut off power to your building at the pole.
            4. The emergency generators will kick on (don’t let the noise
               scare you.)
            5. The fire alarm may also go off: throw it into silent position.
            6. To turn electric back on, start with the large main bar and
               then to the smaller bars.

VI. Lock down Procedures
           1. Intercom announcement that there is a problem and all
              teachers should lock down.
           2. Teachers will account for their students, cover their door
              with their safe sign, shut all windows and blinds and move
              everyone away from the door.
           3. Crisis team members will be instructed to lock exterior
              doors. “Turn down” key locations are:
                    Main Office hanging above Win’s Computer – Front doors
                    South wall in Art Room – South Playground Exit door
                    South wall in Moore’s office – West Exit door
                 Miney’s Office – South Kitchen Exit door
            4. Staff members to help lock outside doors are:
                        Office Staff – main entrance door
                        Counselors – back door
                     Custodian(s) – cafeteria and playground doors
            ** other outside/exterior doors should stay locked at all times.
            5. Teachers wait for an “all clear intercom announcement.
            6. Students that are in the hallways or bathrooms will go to
               the closest classroom.


                                                                           13
Appendix




           14
McKelvey’s Crisis Team
2009-2010


Team Leaders:       Alli Rudich          Principal
                    Kim Cohen       Assistant Principal




Traffic Managers:   Gina Richards        Physical Ed. Teacher
                    Cathy Harland        Art Teacher
                    Darren Tyler         Custodian
                    Ann Schulte          Music Teacher




Crisis Managers:    Jamie Moore          Counselor
                    Tiffany McBride      Counselor
                    Jane Sinnott         Nurse



Communication
    Managers:       Win Mauer            Secretary
                    Jane Miller          Secretary
                    Aileen Tucker        Secretary




                                                            15
MCKELVEY SCHOOL
“Crisis Procedures”

Fire Drill
Warning:       Fire Alarm Sound
Follow the fire drill procedures for evacuation to your designated area.
Take your grade book or class list.
Turn off your lights and close your door.

Tornado Drill
Warning:     Tornado Announcement
Follow the Tornado drill procedures for evacuation to your designated area.
Take your grade book or class list.
Take your emergency bag.

Earthquake
Warning:     NA
Shelter students under tables and desks
Evaluate situation and evacuate the building. You may have to leave injured
students behind.
Take your emergency bag.
Assemble on the North playground.

Bomb Threat
Warning: “May I have your attention please. This is an emergency. Please
evacuate the building”.
Follow the fire drill procedures for evacuation. You will not return to the building
until the police evaluate the situation and declare the building safe.
Take your emergency bag.
Take your purse.
Take your cell phone.
Take all coats.

Intruder
Warning:      “May I have your attention please. This is an emergency. Please
lock your doors”.
Please remember that we may be unable to make an announcement. You may
have to evaluate the situation on your own.
Check your hall for children. Children in hall/restroom will go to the closest
classroom.
Shut your door, cover the door window with your safe sign, and move to a corner
of the room.
Make a list of all individuals who are in the room.
Stay in the room and answer your phone or intercom.




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