Dec 09 IT Board Pack

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					                                        Information Technology Board
                                                               Meeting Agenda
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 Date:    December 15, 2009   Time: 9:30-11:00 am Location: CCB Room 260
         Chairman: Michael W. Rodman             CIO: Glen A. Baker



Minutes:
  • Approval of the November 24, 2009 Meeting Minutes

Status Updates:
   • IT Board Business
   • ISA Report
   • ISA Financial Report

Action Items:
   • Resolution 09-26: IBM- Allen Systems Group - Kevin Ortell & Phil Brummit
   • Resolution 09-27: NG- Downtown Wireless Technical Evaluation - Kevin Ortell &
      Glen Baker


Discussion Items:
   • ERP Project Update – Aaron Hood
   • Accela Automation Project Update – Carol Horne & Barb Brinson
   • PVD Property Project Update – Dan Pavey


Demo: Voter Information Portal – Chuck Carufel


Adjourn:
The next scheduled IT Board meeting is on January 26, 2010 at 9:30 AM in CCB Room 260

Attachments:
Contracts< $100,000
                      Information Technology Board
                            Meeting Minutes
                                Leading the way in enterprise-wide technology




  Date: November 24, 2009          Time: 9:30-11:00 am                     Location: CCB Room 260
          Chairman: Michael W. Rodman                                  CIO: Glen A. Baker

Information Technology Board Members Present:
Michael Rodman               Marion County Treasurer                            Chairperson, Voting Member
Jennifer Ruby                City County Council Appointee                      Secretary, Voting Member
David Reynolds               City Controller                                    Voting Member
Greg Bowes                   Marion County Assessor                             Voting Member
Julie Phealon                Mayoral Appointee                                  Voting Member
Mark Renner                  Acting Director of Public Safety                   Voting Member
Judge William Young          Marion County Superior Court                       Voting Member
Major Emil Daggy             Marion County Sheriff’s Department                 Proxy Voting Member
Glen Baker                   Information Services Agency                        Chief Information Officer
Jill Carnell                 Office of Corporation Counsel                      Legal Counsel
Beth White                   Marion County Clerk                                Voting Member

Information Technology Board Members Not Present:


Present: Aaron Hood, Cheryl Walters, Rusty Robinson, Phil Brummit, Chuck Carufel, Dan Pavey,
Giesla Schepers, Kevin Ortell, Toni Parks, Beverly Dillon-Macy, Ernie Penquite, Victor Ray.

Guests: Cathy Bayse, ACS; Marv Thornsberry, DAI; Ami Guilfoy, LoGO; Mitch Carey, LoGO;
Joe Lex, Northrop Grumman; Jeff Hayhow, Northrop Grumman; Frank Short, Northrop Grumman;
Mark Simmermon, Northrop Grumman; Lesa Dietrick, Northrop Grumman; Rafaela Farias, Bell
Techlogix; John Przybyla, Woolpert; Rick Hammond, Woolpert; Brett Wineinger, Purchasing;
Wendy Thanisch, Purchasing; Joe Mason, IMPD; Ian Burgerhoff, Xerox; Edward Hayes, Xerox;
Natalie Engledow, Xerox; Janice Mitchell, OCE; Nicole Randol, OCE; Dale Loyd, ENTAP; Sam
LeStourgeon, IBM.

The November 24, 2009 IT Board Meeting was called to order at 9:28am by Mr. Rodman,
Chairman.

Minutes
Approval of the October 27, 2009 IT Board Meeting Minutes and November 11, 2009 Memoranda
for Working Session

Judge Young made a motion to approve the October 27, 2009 IT Board Meeting Minutes and the
motion was seconded by Mr. Reynolds, and carried with assenting votes from Mr. Renner, Major
Daggy, Ms. White, Mr. Bowes, Ms. Phealon and Ms. Ruby.

Judge Young made a motion to approve the November 11, 2009 IT Working Session Memoranda
and the motion was seconded by Mr. Bowes, and carried with assenting votes from Mr. Renner,
Major Daggy, Ms. White, Mr. Reynolds, Ms. Phealon and Ms. Ruby.
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                     Information Technology Board
                           Meeting Minutes
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IT Board Business

ISA Report
Mr. Glen Baker, CIO, presented the ISA Report as follows:
Mr. Baker wished the IT Board and everyone in the audience a happy and safe Thanksgiving
holiday, and recognized Julie Phealon for connecting ISA with subject matter experts from Lilly.
We completed 2 initiatives this month:

       1)     Hosting Service Analysis
              a.   Completed review of disaster recovery and mainframe hosting.
              b.   We made some adjustment to our SunGard services.
              c.   We may have additional hosting initiatives in the future.
              d.   Thanks to Phil Brummit and NG for their contributions.
       2)     Boards and Commissions Application
              a.   App tracks responsibilities, members, member terms and qualifications for 111
                   Boards and Commissions.
              b.   Development and user acceptance testing have been completed.
              c.   Administrative functions have been implemented and citizen on-line
                   functionality will be implemented soon.
              d.   Thanks to Rick Petrecca, Chuck Carufel and LoGo.
Two new initiatives added this month:

       1)     Hansen Map Viewer
              a.  Allow DPW to map their work items using GIS services.
              b.  Also allow them to select work items for a given map area and download
                  financial information for the selected work items.
              c.  Enable more sophisticated financial analysis.
              d.  Scheduled to be completed in late February.
       2)     OCC Contracts Document Management
              a.  This is a transparency initiative that will image and index all contracts created
                  in 2007 through 2009 and all open contracts.
              b.  This will enable citizens and our internal staff to search and view contracts
                  using more than 10 different index criteria.
              c.  This will also enable Purchasing to save money that has been historically
                  spent on microfiching.
              d.  Scheduled to be completed in late January.

We have a couple of projects that have gone yellow this week:
       1)     Voter Information Portal
              a.   Election Board efforts for special election has caused some delay to our
                   development effort.
              b.   Things are moving forward again now and we should be able to make up
                   most, if not all, of the time.
       2)     Wide Area Network Service Migration
              a.   The completion of this initiative has been delayed due to the time it took to get
                   all the contracts signed and plans confirmed.
              b.   This is not delaying the credits and initial benefits.
              c.   Still on target to complete the migration in the 5 months.
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                     Information Technology Board
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Brief update on a 3 other major projects:
       1) ERP Business Requirements and Solution Selection
             a.   ERP solution evaluations are going according to plan.
             b.   The technical evaluation team (Kevin Ortell), financial evaluation team (Jason
                  Dudich) and functional evaluation team (Manny Mendez) continue their
                  outstanding work.
             c.   On target to narrow the field to 2 or 3 proposals and publish the
                  implementer/integrator RFP in mid-December.
       2) PVD Property System
             a.   Team continues their drive to implement all major functionality by the end of
                  the year.
             b.   At the request of the Project Executive Committee, the 09pay10 tax bill
                  process will be added to the scope of the project.
             c.   It shouldn’t significantly extend the project timeline.
       3) Accela Land Management System
             a.   Continued to complete phase II implementation tasks.
             b.   Fine tuned our plan to confirm a March implementation date.
             c.   Very close to an agreement in principle with Accela for the remaining 2 phases
                  of the project.

Vendor Performance: Both NG and DAI met all SLRs in October.

Judge Young questioned the Tidemark conversion and Mr. Baker replied that he felt it would go
much better this time.

ISA Financial Report

Mr. Aaron Hood, CFO, gave an overview of the ISA Financial Report that covers YTD through
October, 2009.

Expenses: $45,963,409 was budgeted for 2009, $28,685,342 was used YTD 09, which equals
62.4% used overall. Revenue: $35,475,421 was budgeted for 2009, $25,854,931 was received
YTD 09, which accounted for 72.9% collected. The 2009 budget includes approximately $7.1
million in prior year purchase orders which are still active and of that amount nearly $4.3 million
has been spent. ISA records revenue in the year received. This includes payments received from
the 4th Qtr 2008 billings and approximately $1.2 million from a prior year grant. There is also
approximately $1 million in prior year revenue that we could receive this year from a fiscal
ordinance.

The Service Areas show a total of $10,916,020 spent for YTD Jul 09 compared to $10,807,318 for
YTD Jul 08. This made for a $108,702 variance.

Judge Young questioned the Contractual Services figures which Mr. Hood attributed to grants.

Action Items

Resolution 09-20 to Approve the Mainline Information Systems Agreement for IBM
Systems Software Licenses for the IBM Mainframe


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Mr. Kevin Ortell, Deputy CIO of ISA, and Mr. Phil Brummit, Manager of Data Center & Networks,
presented Resolution 09-20:
           Seeking approval from the Information Technology Board to authorize the Chief
           Information Officer, Glen Baker, to execute all reasonable and necessary agreements
           to obtain licensing for IBM system software on behalf of ISA in an amount not to exceed
           Two Hundred Eighty Thousand Eight Hundred Eighty-Four Dollars ($280,884.00).

Ms. White made a motion to approve Resolution 09-20. The motion was seconded by Judge
Young, and the motion passed unanimously.

Judge Young noted that he liked the new executive summaries added to the resolutions.

Resolution 09-21 to Approve the NEC Maintenance Contract for Support of AFIS

Mr. Kevin Ortell, Deputy CIO of ISA, and Mr. Phil Brummit, Manager of Data Center & Networks,
presented Resolution 09-21:
           Seeking approval from the Information Technology Board to authorize the Chief
           Information Officer, Glen Baker, to negotiate and execute all reasonable and necessary
           agreements to obtain maintenance support for the AFIS system on behalf of ISA in an
           amount not to exceed Four Hundred Ten Thousand Three Hundred Ninety Eight
           Dollars ($410,398.00).

Judge Young made a motion to approve Resolution 09-21. The motion was seconded by Mr.
Renner, and the motion passed unanimously.

Resolution 09-22 to Approve the Computer Associates (“CA”) Enterprise Lease
Agreement (“ELS”) for Maintenance and Support Contract for Support Services of
Enterprise License Agreement (ELA)

Mr. Kevin Ortell, Deputy CIO of ISA, and Mr. Phil Brummit, Manager of Data Center & Networks,
presented Resolution 09-22:
           Seeking approval from the Information Technology Board to authorize the Chief
           Information Officer, Glen Baker, to negotiate and execute all reasonable and necessary
           agreements to obtain maintenance and support for the Enterprise License Agreement
           on behalf of ISA in an amount not to exceed One Million One Hundred Eighty Five
           Thousand Eight Hundred Ninety-Two Dollars ($1,185,892.00).

Judge Young made a motion to approve Resolution 09-22. The motion was seconded by Ms.
Ruby, and the motion passed unanimously.

Resolution 09-23 to Approve the SunGard Availability Services LP Contract for
Disaster Recovery Services

Mr. Kevin Ortell, Deputy CIO of ISA, and Mr. Phil Brummit, Manager of Data Center & Networks,
presented Resolution 09-23:
           Seeking approval from the Information Technology Board to authorize the Chief
           Information Officer, Glen Baker, to negotiate and execute all reasonable and necessary
           agreements to obtain maintenance and support for the SunGard Disaster Recovery on
           behalf of ISA in an amount not to exceed Six Hundred Forty Seven Thousand Twenty
           Eight Dollars ($647,028.00) for a term of thirty-six (36) months.

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                     Information Technology Board
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Judge Young asked why we were locking in to a three year contract in light of the statement about
looking for new ways to do this. Mr. Ortell stated it was due to the cost savings.

Judge Young made a motion to approve Resolution 09-23. The motion was seconded by Mr.
Reynolds, and the motion passed unanimously.

Resolution 09-24 to Approve the Expenditure for the Xerox Lease and Data Center
Print Services

Mr. Kevin Ortell, Deputy CIO of ISA, and Mr. Phil Brummit, Manager of Data Center & Networks,
presented Resolution 09-24:
           Seeking approval from the Information Technology Board to authorize the Chief
           Information Officer, Glen Baker, to authorize the expenditure for the Xerox lease and
           maintenance coverage of the Data Center Print Services on behalf of ISA in an amount
           not to exceed Two Hundred Eighteen Thousand Eight-Three Dollars ($218,083.00).

Judge Young made a motion to approve Resolution 09-24. The motion was seconded by Ms.
Ruby, and the motion passed unanimously.

Resolution 09-25 to Approve the Disbursal of Enhanced Access Funds for the
Lobbyist Registration Application and City County Council

Mr. Rick Petrecca, Manager Systems Integration & Deployment of ISA, and Ms Nicole Randol,
Deputy Director of OCE presented Resolution 09-25:
           Seeking approval from the Information Technology Board to authorize the Marion
           county Treasurer to disburse, subject to appropriation of the funds by the City-County
           Council, an amount not to exceed Twenty One Thousand Six Hundred Dollars
           ($21,600.00) from the Enhanced Access Fund to fund for the development of the
           Lobbyist Registration application and to be hosted by Office of Code Enforcement.

Judge Young made a motion to approve Resolution 09-25. The motion was seconded by Ms.
White, and the motion passed unanimously.

Discussion Items
Maintenance Agreements Overview
Mr. Kevin Ortell, Deputy CIO and Mr. Phil Brummit, Manager Data Center & Networks, of ISA
presented the Maintenance Agreements Overview that gave additional information on the
resolutions presented today:

   •   09-20: IBM Mainframe software
          o z/OS (operating system for the IBM mainframe)
          o CICS (IBM’s Customer Information Control System that functions as a transaction
              server or manager for high volume online processing)
          o Cobol FOR os/390 (Programming language for the IBM mainframe)

   •   09-21: NEC
          o AFIS (Automated Fingerprint Identification System) is a nationally used fingerprint
              and palm identification system used by the City of Indianapolis Public Safety
              agencies to identify suspects of crimes by searching a database of known and
              unknown prints
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          o   Upgrade occurring in 2010

Mr. Renner stated that the Public Safety Board approved the new contract with NEC and advised
the implementation would be six to eight months and wondered if there would be any savings if we
implement the new AFIS system soon. Mr. Ortell said that was their hope but were still in
discussions with NEC.

   •   09-22: Computer Associates
          o CA Datacom – a database management system used for the JUSTIS
          o CA IDEAL for CA Datacom – an application development system for the CA
              Datacom database management system
          o CA Top Secret – account management and security software
          o CA Sysview Performance Management for CICS – performance management and
              monitoring software

   •   09-23: SunGard
          o Recovery Hot Site – fixed data center facilities outside of the central Indiana area
              for recovering data center systems
          o Mobile Recovery Units – mobile facilities that can be set up where needed for
              recovery of distributed systems like small Intel servers and output devices
          o Work Group Facilities – fixed and/or mobile facilities for business recovery
          o DR Testing – a fixed allocation of time for each year of the agreement to conduct
              disaster recovery exercises

Mr. Reynolds asked if the disaster recovery exercises were done by agency employees and Mr.
Ortell said that they were.

   •   09-24: Xerox
          o Print Services in Data Center for application on IBM mainframe
          o Reducing the physical and carbon footprint of the service by removing one of the
              two printers with a two to four hour guaranteed response time in the event of a
              problem
          o Contributing to the minimum usage requirements of the Purchasing Division’s
              contract reducing the risk that those requirements will not be met

IT Governance Update

Mr. Kevin Ortell, Deputy CIO of ISA presented the IT Governance Update with an overview of:

   •   IT Functional Groups
           o 4 of 5 teams have had their first meeting and second meetings are scheduled
           o 29 of 36 departments have identified a representative
           o Communicated the importance of groups, the processes and prioritization
           o Each group will have a Chairperson (IT Team Member) and Group Secretary
              (backup)
   •   IT Team
           o Chairperson and Group Secretaries will be named at second meeting
           o Kickoff meeting will be scheduled for late December or early January


Mr. Rodman adjourned the November 24, 2009 IT Board meeting at 10:18 a.m.
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                            Information Technology Board
                          December 2009 ISA Report Summary
                                            Leading the way in enterprise-wide technology


                                                 I S A P r o j e c t S ta tu s
                                             ISA Major Business Initiatives
BI1 - Improve Customer Service                                    BI5 - Improve Quality of Service
BI2 - Improve Operation Efficiencies and Reduce Cost              BI6 - Increase Understanding of Constituent Interactions
BI3 - Increase Transparency to Citizens                           BI7 - Make the Region Safer & Healthier

BI4 - Improve Neighborhoods                                       BI8 - Accelerate Economic Development


                                                             Scheduled                                                       Overall
Project                               BI     Phase                                 Time         Budget        Scope
                                                             Finish Date                                                     Status
Altiris Service Desk                  BI2    Closing           12/11/2009          Blue              Blue       Blue           Blue

Voter Information Portal              BI1    Executing         12/31/2009         Green              Green     Green          Green

ISA/NG Transition                     BI2    Executing         01/01/2010         Green              Green     Green          Green
OCC Contracts Doc Mgmt                B13    Executing         01/31/2010         Green              Green     Green          Green
Courts HR & Payroll                                                               Green
                                      BI2    Executing         02/06/2010                            Green     Green          Green
Phase 1                                                                           10/23
Hansen Map Viewer                     B12    Executing         02/28/2010         Green              Green     Green          Green
Wide Area Network Services
                                      BI2    Executing         03/31/2010         Green              Green     Green          Green
Migration
Accela (OCE, HHC, Lic Lite)           BI2    Executing         03/31/2010         Green              Green     Green          Green

PVD Property System                   BI2    Executing         04/30/2010         Green              Green     Green          Green
ERP Business Reqs and
                                      BI2    Executing         04/30/2010         Green              Green     Green          Green
Solution Selection
Office 2007 Implementation            BI2    Executing         08/02/2010         Green              Green     Green          Green

Citizens Service Web Portal           BI3    Planning          05/15/2010         Green              Green     Green          Green
Downtown Wireless
                                 BI7    Planning         05/31/2010          Green                   Green     Green          Green
Technical Evaluation
MOSS 2007 – Enterprise                                                      Yellow
                                 BI5    Planning             TBD                                     Yellow    Yellow         Yellow
Rollout                                                                       11/31
Integrated Regional
                                 BI7    Initiating           TBD             Green                   Green     Green          Green
Information System (IRIS)
Regional EOC                     BI7    Initiating           TBD             Green                   Green     Green          Green
    Note: The keys for these categories are located on the last page of this report.




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    Revised: 12/10/2009 9:50 AM
                          Information Technology Board
                        December 2009 ISA Report Summary
                                            Leading the way in enterprise-wide technology


                                C u r r e n t P r o j e c t S u m m a r y D e s c r i p ti o n s
Accela Automation                                                     Implementation of Microsoft GP to upgrade the Marion
Implementation of a land management system.                           Superior Courts (MSC) Human Resource and Payroll
Accela will replace many legacy systems and institute                 systems. Implementation of a Grants module will also
automation into several manual processes. Major                       be included in phase two of the project.
project stakeholders include Department of
Metropolitan Development, Office of Code                              Downtown Wireless Technical Evaluation
Enforcement and Marion County Health and Hospital.                    The objective of this initiative is to provide technical
We are currently implementing basic Accela                            designs, cost estimates and preliminary build-out plans
functionality and business licensing “lite” for OCE and               for applicable downtown wireless network alternatives.
HHC                                                                   The downtown wireless network must address current
                                                                      and future public safety requirements as well as other
Altiris Service Desk                                                  city/county applications that can benefit from wireless
Altiris Service Desk will replace the current Siebel                  networks (i.e. parking meters, mobile workforce and
incident tracking tool used by ISA and NG. The Altiris                Super Bowl information kiosks). We have asked
tool will provide a richer toolset with additional features           Northrop Grumman, our network services vendor, to
allowing for expanded usage and closer integration                    provide a study proposal.
with the tools currently in use to track IT inventory and
manage desktops. ISA will see a significant cost                      Enterprise Resource Planning (ERP) – Business
savings, increased productivity and an enhancement                    Requirements and Solution Selection
in our ability to provide customer service with the                   The scope of this initiative is to gather detailed
deployment of this product. The project will be broken                requirements for an ERP implementation, select an
into multiple phases with the first phase aimed at                    ERP Solution, select an implementation provider
getting all of the NG staff using the tool.                           (Integrator), and negotiate solutions and
                                                                      implementation contracts.
Boards & Commissions App
The Mayor’s Office and the City-County Council track                  Integrated Regional Information System (IRIS)
membership of 111 Boards and Commissions. This                        A centralized database to properly identify criminals
initiative will replace the Microsoft Access application              and suspects that officers come into contact with. The
with an online application developed and hosted by                    goal is to be able to pull data from other surrounding
Local Government Online Indiana (LoGO). The new                       county policing applications in order to have a
application will maintain the responsibilities of the                 complete history background on an individual.
Boards and Commissions, the membership to each,                       Indianapolis Metropolitan Police Department is
the member terms, and qualifications. There will also                 initiating collaboration with 30 surrounding counties to
be administrative functionality allowing the Mayor’s                  participate in the IRIS project which is grant funded.
Office and the Council Office to maintain membership
such as notices for term expirations, etc. The public                 ISA/NG Transition
will be able to search for information such as which                  ISA and Northrop Grumman are working together to
Boards and Commissions have vacancies and what                        identify, plan, and communicate the changes that will
the different Boards and Commissions are responsible                  occur due to the contract extension that has been
for.                                                                  signed. This includes implementing Altiris Help Desk,
                                                                      moving IT procurement to ISA, and the changing
Citizen Service Web Portal                                            procedures for handling maintenance agreements.
This project will create an on-line, web-based citizen
portal for a wide variety of city/county services. The                Hansen Map Viewer
project will include upgrading the capability of our                  This web-based application will provide DPW
back-end CRM system. The new on-line portal will                      employees with the ability to view and analyze Hansen
ultimately include multi-lingual and map capabilities.                IMS work item information created within the GIS via
                                                                      the new Hansen Mapping Workflow service. The
Courts HR & Payroll                                                   application will also provide the ability to retrieve
                                                                      associated work order cost information by executing

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  Revised: 12/10/2009 9:50 AM
                          Information Technology Board
                        December 2009 ISA Report Summary
                                      Leading the way in enterprise-wide technology

existing queries into the Hansen system via a custom             PVD Property System
web service wrapper.                                             This initiative is to implement and migrate to a new
                                                                 PVDNet property tax system running in a distributed
MOSS 2007 – Enterprise Rollout                                   computing architecture. The scope includes
This project will migrate existing Content Management            supporting the Tax Reconciliation initiatives and
Intranet sites to the MOSS 2007 environment, convert             aggressive tasks to get the tax billing process back on
existing SharePoint 2003 sites to MOSS 2007, and roll            schedule. The major stakeholders on this project are
out SharePoint to the remaining departments and                  the Treasurer, Auditor, and Assessor.
agencies.
                                                                 Wide Area Network (WAN) Services Migration
OCC Contracts Document Management                                The objective of this initiative is to migrate off of the
The document management project is an opportunity                end-of-life legacy frame-relay circuits to a robust,
for OCC and Purchasing to make documents available               scaleable infrastructure that will immediately lower
online to the public. This project will also allow for           costs and improve service.
OCC and Purchasing to more efficiently access their
internal working documents. The project scope                    Voter Information Portal, (VIP)
includes all contracts initiated in 2007 forward and all         This web-based GIS application will allow citizens to
open contracts.                                                  determine where to vote in an upcoming election,
                                                                 verify their registration status, determine their current
Office 2007 Implementation                                       elected officials and see sample ballots for an
This initiative will upgrade Office 2003 to Office 2007          upcoming election. Portions of the portal will be
in all City / County Agencies. Office 2007 will provide          available year-round while other parts will only be
City / County employees with enhanced tools and                  available within a certain timeframe of an election.
features while keeping the enterprise current on a               Additionally, the portal will be used by employees to
Microsoft supported Office Productivity package.                 respond to citizen inquiries. This application will
Office 2007 has been available to early adopters for             replace the existing legacy Polling Place Locator
some time but we are currently planning a more                   application
aggressive roll-out that will take place department by
department. Rolling out in phases will allow us to test          Regional Emergency Operations Center
each department’s Office macros and existing                     The purpose of this initiative is to relocate the
applications to insure compatibility. Because Office             City/County’s primary Emergency Operations Center
2007 includes a new look and feel, most notably a new            (EOC) to a facility that is better designed for housing
menu structure, emphasis will be placed on providing             and operating the services. The new EOC may be
training resources to users throughout the project.              made available to other local governments.




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  Revised: 12/10/2009 9:50 AM
                         Information Technology Board
                       December 2009 ISA Report Summary
                                   Leading the way in enterprise-wide technology


 C u r r e n t P r o j e c t S ta tu s , Mi l e s to n e s , & I s s u e s
Accela Automation – OCE/HHC/Business                         Enterprise Resource Planning (ERP) – Business
Licensing ‘Lite’                                             Requirements and Solution Selection
    • Tidemark conversion complete                              • Final Change Management Strategy Report
    • Business Analysts engaged for report                          received (GFOA)
       specifications                                           • Proposal Assessment Report received
Upcoming Milestones                                                 (GFOA)
    • Tidemark conversion testing complete (12/18)              • Software vendor responses have been
    • Contract Amendment signed (12/24)                             evaluated
Issues                                                          • 3 software vendors have been elevated to
    • Continue pressure on the scope as new cases                   the demonstration phase
       need to be added to the plan                          Upcoming Milestones
                                                                • Release of RFP for Implementation Services
Citizen Service Web Portal                                          (12/18)
    • Project Kick-off – MAC, ACC, DPW, OCE                     • Pre-propsal conference for 2 RFP (1/12)
                                                                                              nd


    • Define Scope and Requirements for Initial                 • Software demonstrations begin (1/19)
                                                                • 2 RFP proposals due (1/28)
                                                                      nd
        Pilot
    • Detailed Design, Project Schedule and Costs            Hansen Map Viewer
        Defined
                                                                • Software Requirements completed
    • Funding, Go/No-Go Decisions for Phase I                   • Commenced Development
    • Began Phase I Implementation                              • First iteration deployment and demonstration
Upcoming Milestones                                          Upcoming Milestones
    • Phase I Go Live (4/30)                                    • Deploy Application (2/28)

Courts HR & Payroll                                          Integrated Regional Information System (IRIS)
    • Vacation request testing                                   • Project Manager proposals received from
    • Payslip viewing from Business Portal                           several firms
Upcoming Milestones                                          Upcoming Milestones
                                                                 • Hire a Project Manager (1 Qtr 2010)
                                                                                             st
    • Rollout of core HR in production (12/31)
                                                                 • Define requirements (1 Qtr 2010)
                                                                                          st
    • Unitime parallel testing to end (1/23)
                                                                 • Create and distribute RFP (2 Qtr 2010)
                                                                                                nd
    • Phase 1 Project completion (2/6)
                                                                 • Select a solution (2 Qtr 2010)
                                                                                       nd
Issues
    • Integration with City/County and Courts
       business processes was larger challenge than          ISA/NG Transition
       anticipated.                                              • Developed enterprise communications plan
                                                                    for new NG business hours
Downtown Wireless Technical Evaluation                           • Renewed subcontractor contracts
   • Issued 2009 POs for Downtown Wireless                       • Logicstudio Enterprise eXchange (LEX)
      initiative                                                    system replaced by Altiris functionality
   • Proposal revisions submitted to NG                      Upcoming Milestones
Upcoming Milestones                                              • Enterprise communication of service level
   • Finalize and sign proposal agreement (12/28)                   changes (12/21)
   • Kickoff meeting with public safety entities                 • Complete Mobius conversion (12/31)
      (01/20)                                                    • Complete updates of SLR design forms and
   • Technical Evaluation Begins (02/01)                            SLA reports (12/31)
                                                                 • Complete remaining transition tasks (12/31)



                                                       -4–
 Revised: 12/10/2009 9:50 AM
                                Information Technology Board
                              December 2009 ISA Report Summary
                                     Leading the way in enterprise-wide technology

MOSS 2007 – Enterprise Rollout                                  Wide Area Network (WAN) Services Migration
    • Enterprise MOSS portal developed                              • Required network equipment ordered
Upcoming Milestones                                                 • Reduction of unnecessary capacity on the
    • Goals and objectives redefined (2/1)                             SONET Ring
    • Rollout plan revised & rescheduled (2/15)                     • Twenty-four (24) individual sites classified
Issues                                                                 as “room ready” for the new services
    • Resource constraints due to other priorities              Upcoming Milestones
       have caused delay in developing the ISA                      • Installation of head-in equipment (01/22)
       portal, which is delaying additional department              • Migration of all frame relay sites (03/31)
       rollouts.                                                Issues
                                                                    • Back order on required Cisco equipment
OCC Contracts Document Management                                      may cause a delay in completion of the
   • FileBound System Setup                                            project
   • Scanning contract documents into FileBound
      System                                                    Voter Information Portal, (VIP)
Upcoming Milestones                                                • Software Requirements completed
   • Conduct end user training (12/17)                             • Commenced Development
   • Term Contract Documents available for                         • Prototype Demonstration
      redacting by OCC (12/22)                                     • First Iteration deployed to test environment
   • Construction Contract Documents available                  Upcoming Milestones
      for redacting by OCC (12/31)                                 • Deploy Application (12/31)

Office 2007 Implementation                                      Regional EOC
    • Office 2007 has been deployed to 1,932                       • Walkthrough of potential site at the old ATA
        computers; which represents 25% of the                        data center completed by ISA and NG on
        enterprise                                                    12/3
    • Deployed Office 2007 to Crime Lab Agency,                 Upcoming Milestones
                                                                   • Gather business requirements (2 Qtr 2010)
                                                                                                        nd
        Building Authority, Internal Audit, Coroner,
                                                                   • Develop project plan (2 Qtr 2010)
        Phase 1, 2, and 3 of DPW, Phase 1 and 2 of                                          nd

        MCSD, Prosecutor’s Office
Upcoming Milestones
    • Conduct Office 2007 Training for IMPD
        Department (12/17)
    • Conduct application and macro testing with
        IMPD and Probation Departments (12/29)
Issues
    • Some Desktops and Laptops must be
        refreshed to support this initiative.

Property System Replacement
   • 08pay09 1 Cycle Settlement Process is
                 st

       underway
   • 09pay10 Tax Bills Timeline is being executed
   • Phase II certification is under discussion
Upcoming Milestones
   • Implementation of major functionality (12/31)
   • Final Rollout of All Functionality / Project
       Completion (04/30)




                                                         -5–
Revised: 12/10/2009 9:50 AM
                                Information Technology Board
                              December 2009 ISA Report Summary
                                             Leading the way in enterprise-wide technology


Vendor Performance                                                       Status Key
                                                                                         Project has been completed.
DAI: DAI met all of the established SLRs for the                             Blue        This is the last time it will appear
month of November. There were 177 Application                                            on this report.
Services tickets opened and 204 closed during the                                        The project is experiencing
month.                                                                                   significant delays, potential cost
                                                                                         overruns, scope increases or
Northrop Grumman: The ISA Helpdesk took 3942                                             critical failure. Hard deadlines
requests for assistance in November. NG                                                  may be missed without the
completed 836 regular Install, Moves, Adds and                                           application of additional
Changes (IMACs) for the month. NG met all SLAs for                                       resources. Cost overruns may
the month of November.                                                       Red         exceed 10% in excess of original
                                                                                         budget. Immediate corrective
Project Keys                                                                             action or project replanning is
                                                                                         needed. Projects that have gone
 Scope Key                                                                               red due to planned strategic
                                                                                         changes will return to yellow or
                         Vendor Issue – scope disruption                                 green once a revised plan is
         VI              due to some vendor related                                      completed.
                         issue
                         Technical Issue – scope                                         The project is experiencing or in
         TI              disruption due to some technical                                jeopardy of experiencing minor
                         related issue                                                   delays, cost over-runs or scope
                         Resource Issue – scope                             Yellow       challenges. Hard deadlines can
                         disruption due to some resource                                 still be achieved, but original
         RI              related issue such as resource                                  goal dates may be missed. Cost
                         availability                                                    may end up 5-10% over original
                         Strategic Change – scope                                        budget
        SC               disruption due to change in                                     Project is on time, on budget
                                                                            Green
                         strategic direction                                             and/or on scope.
                         Business Change – scope                                         This project has been placed on
        BC               disruption due to change in                        Black        long term hold, terminated early,
                         business or business process                                    or retired

                                                                         Phase Key
                                                                                         Defining and authorizing the
                                                                           Initiating
                                                                                         project, including prioritization.
                                                                                         Develop project scope, schedule
                                                                                         and cost estimates. Define the
                                                                           Planning
                                                                                         work of the project and how the
                                                                                         work will be executed.
                                                                                         Performing the work of the
                                                                          Executing      project according to the scope,
                                                                                         schedule and cost baselines
                                                                                         established in Planning

                                                                          Complete       Formal acceptance of the
                                                                                         product, service or result




                                                                 -6–
Revised: 12/10/2009 9:50 AM
                                                                    Information Technology Board
                                                                                                   Leading the way in enterprise-wide technology




                                                          Financial Report
This report describes the financial position of ISA in three areas: Expenses, Revenue, and Service Area Contract Comparison.

2009 vs. 2008 November Year-to-Date Expenses
                                           Budget                YTD            %            Budget                  YTD             %
           Characters                       2009                Nov-09         Used           2008                  Nov-08          Used

 TOTAL EXPENSE                           $45,510,758        $30,658,605       67.4%        $41,193,003          $31,559,083         76.6%

 Char 1 - Personnel & Fringes               $2,898,546          $2,601,017     89.7%         $2,692,806             $2,358,305      87.6%

 Char 2 - Supplies                              $33,180             $13,730    41.4%                $28,463             $6,654      23.4%

 Char 3 - Contractual Services             $42,560,253        $28,030,745      65.9%        $38,461,734            $29,193,521      75.9%

 Char 4 - Capital & Equipment                   $18,779             $13,113    69.8%                $10,000                  $603   6.0%


The 2009 budget includes approximately $6.6 million in prior year purchase orders which are still active. Of that amount, we have
spent approximately $4.3 million in this calendar year.

2009 vs. 2008 November Year-to-Date Revenue
                                       Budget           YTD              %             Budget                  YTD                  %
                                        2009           Nov-09        Collected          2008                  Nov-08            Collected


 TOTAL REVENUE                     $35,475,421        $29,819,361          84.1%        $26,603,208           $24,446,026            91.9%


 Chargeback/Pass Through
 City                              $12,607,445        $14,088,512         111.7%        $12,514,064           $12,344,797            98.6%
 County                            $12,143,091        $10,933,733          90.0%        $12,212,790            $9,394,001            76.9%
 Other (Outside Agencies)               $240,000        $341,777          142.4%          $264,097               $216,318            81.9%


 Telephones
 City                                   $824,093       $1,136,014         137.9%          $838,374             $1,284,319           153.2%
 County                                 $545,699        $784,998          143.9%          $661,025               $858,089           129.8%
 Other (Outside Agencies)               $148,993        $301,963          202.7%          $112,858               $304,231           269.6%


 Miscellaneous Revenue                 $8,966,100      $2,232,364          24.9%                   $0              $44,271                  -


                                                                                                                                    th
ISA records its revenue in the year in which we receive it (i.e. “cash basis”). This includes payments received from the 4 quarter
2008 billings & approx. $1.2 million from a prior year grant. There is also approx. $1 million in prior year revenue (fiscal
ordinance) that we could receive this year.

2009 vs. 2008 Service Area Contract Comparison
                                                                                         YTD             YTD
 Actual Cost                                                                            Nov-09          Nov-08         Variance
 TOTAL                                                                               $11,857,216     $11,779,244        $77,972
 Service Area 1 (Data Center & Network)                                               $4,863,573      $4,868,556        -$4,983
 Service Area 2 (Help Desk & Distributed Computing)                                   $2,490,543      $2,555,289       -$64,746
 Service Area 3 (Application Development)                                             $2,999,040      $3,015,902       -$16,862
 IMAC Initiative (PC Refresh)                                                          $286,982        $90,048         $196,934
 True-up Costs                                                                        $1,217,078      $1,249,449       -$32,371



200 E. Washington Street, Suite 1942                   Indianapolis, IN 46204-3327                                  Phone 317-327-3100
                                                    Information Technology Board
                                                                            Leading the way in enterprise-wide technology




                                             RESOLUTION # 09-26

                                       INFORMATION TECHNOLOGY BOARD

   Resolution to Approve a Software License and Maintenance Agreement with Allen
             Systems Group for Products Installed on the IBM Mainframe
WHEREAS, the Allen Systems Group (“ASG”) software provides archival/document management, job
management, system performance management and system tape management services on the IBM Mainframe;
and

WHEREAS, the Information Services Agency (“ISA”) has reviewed the business need for the continued use of
the ASG ViewDirect Suite, Z-Tools (Zara, Zeb and Zeke), T-Mon and Job Scan products; and

WHEREAS, the Information Services Agency recommends the approval of purchase of the suite of products
and services for a two year term; and

NOW THEREFORE BE IT RESOLVED, that the IT Board authorizes the Chief Information Officer, Glen A.
Baker to negotiate and execute all reasonable and necessary agreements on behalf of ISA for the ASG services
not to exceed a total amount of three hundred two thousand five hundred dollars ($302,500.00).




_______________________________
Michael W. Rodman, Chairman
Information Technology Board




________________________________
Jennifer G. Ruby, Secretary
Information Technology Board


December 15, 2009




200 E. Washington Street, Suite 1942          Indianapolis, IN 46204-3327                         Phone 317-327-3100
                                      Information Services Agency “ISA”
                                                        Executive Summary
                                                     Allen Systems Group Contract

Customer Contact Information
Phil Brummit, SA1 Manager          Purpose
Information Services Agency        To lease Allen Systems Group (ASG) document management software (term license) and to purchase
317.327.7821                       maintenance and support for ASG’s job scheduling (batch) management and performance
pbrummit@indy.gov                  management software that City/County owns (perpetual license). All software covered by the
                                   agreement resides on the City/County’s IBM mainframe (z/Series server).
Enterprise Impact
Large >1000 Employees              Description
Administrative, Judicial and Law   The following is a description of the critical software covered by the agreement:
Enforcement Agencies/Departments
                                       •   ASG ViewDirect Suite-provides archiving and storage of business information maintained on
Vendor                                     the City/County’s mainframe
Ms. Chuchi Hill                        •   Z-Tools (Zara, Zeb and Zeke)-automates tasks for tape management, (batch) job
Account Executive                          management and job scheduling
Tel: 317.337.9034                      •   T-Mon-manages performance of the IBM z/OS mainframe operating system and Customer
Chuchi.hill@asg.com                        Information Control System (CICS) transaction server
                                       •   Job/Scan-manages the library of Job Control Language (JCL) scripts
Terms of Contract
Two (2) year                       Notes
Start: Jan 1, 2010
End: Dec 31, 2011                      •   ViewDirect is one of multiple solutions deployed in the City/County for archiving and
                                           document management-there will be opportunities for consolidation in that space
Contract Amount]                       •   The other software is used by operations to deliver and manage services
$151,250.00 per year

$ Net Changes
-28,235.54 (15.73%) Annual
Savings




                                    IBM System Software Licenses for Mainframe (Mainline) – Executive Summary
                                                    Information Technology Board
                                                                            Leading the way in enterprise-wide technology




                                             RESOLUTION # 09-27

                                       INFORMATION TECHNOLOGY BOARD

  Resolution to Approve the Expenditure for Northrop Grumman Initiative to Conduct
         City of Indianapolis/Marion County Mission Critical Communications
                        Phase 1 Wireless Technical Evaluation

WHEREAS, ISA has sought through the Initiative process with our vendor partner Northrop Grumman a
Wireless Technical Evaluation; and

WHEREAS, Northrop Grumman has provided ISA with a Statement of Work with a firm fixed price; and

WHEREAS, ISA requests the IT Board to approve the expenditure of one hundred ninety-eight thousand seven
hundred twenty-six dollars ($198,726.00); and

NOW THEREFORE BE IT RESOLVED, that the IT Board authorizes the expenditure to conduct the Northrop
Grumman Initiative for Mission Critical Communications Phase 1; further the IT Board authorizes the Chief
Information Officer, Glen A. Baker to negotiate and execute all reasonable and necessary agreements on behalf
of ISA for the Initiative not to exceed a total amount of one hundred ninety-eight thousand seven hundred
twenty-six dollars ($198,726.00).




_______________________________
Michael W. Rodman, Chairman
Information Technology Board




________________________________
Jennifer G. Ruby, Secretary
Information Technology Board


December 15, 2009




200 E. Washington Street, Suite 1942          Indianapolis, IN 46204-3327                         Phone 317-327-3100
Leading the way in Strategic Enterprise-wide Technology
Leading the way in Strategic Enterprise-wide Technology




       Indianapolis / Marion County
   Downtown Wireless Technical Evaluation

                             Information Technology Board
                                Glen Baker & Kevin Ortell
                                   December 15, 2009
Leading the way in Strategic Enterprise-wide Technology
Leading the way in Strategic Enterprise-wide Technology

              Potential Wireless Network Applications
  Public Safety Applications Include:
      o   Video Surveillance                      o   Situational Awareness
      o   Field Reporting                         o   Large Data Push/Pull
      o   Remote Computer Aided Dispatch          o   Regional Database Support
      o   Wireless Traffic Control                o   Camera Support
      o   License Plate Detection                 o   Vehicle Locator
      o   Special Event Support (Super Bowl)      o   Real-time Ambulance Video

   Other City/County Applications Include:
          o   Super Bowl Visitor Services             o NCAA Final Four Services
          o   Automated Parking Meters                o Automated Water and Gas Meters
          o   Vehicle Locator                         o Code Enforcement
          o   Extension of existing City/County
Leading the way in Strategic Enterprise-wide Technology
Leading the way in Strategic Enterprise-wide Technology

                                  Goals / Objectives
•   Coordinate requirements among all city/county public safety organizations
•   Define “Downtown Corridor” coverage - include all Super Bowl venues
•   Identify technology integration opportunities among public safety organizations
•   Identify potential applications (public safety and others) for the pilot network
•   Identify three technical design alternatives with differing cost entry points
     –   Define all one-time and recurring costs to implement and support the alternatives
     –   Develop high level plans and timelines
     –   Define pros and cons for each alternative
     –   Identify other state or local installations utilizing each alternative
•   Choose the technical design alternative that best addresses the needs and constraints of
    the City/County
•   Design the network and provide a complete bill of materials and fixed price proposal for
    the alternative of choice
Leading the way in Strategic Enterprise-wide Technology
Leading the way in Strategic Enterprise-wide Technology

                        Project Details and Next Steps
•   Northrop Grumman has presented a proposal to lead a cross-functional technical
    evaluation of downtown wireless network design alternatives
•   Design engagement will begin February 4 and complete by May 31, 2010
•   Northrop Grumman will deploy highly skilled and experienced wireless network
    engineers and architects
•   City/County must provide a Project Manager and cross-functional subject matter experts
•   Cost will range from $200,000 to $250,000 – Bulk of that to Northrop Grumman
•   Next Steps:
    o   IT Board approval of resolution to fund the technical evaluation
    o   Complete negotiations and sign contract with Northrop Grumman
    o   Project kick-off and planning session with public safety organizations
    o   Identify/hire Project Manager to lead the initiative
Leading the way in Strategic Enterprise-wide Technology
Leading the way in Strategic Enterprise-wide Technology




                        Questions?
    Leading the way in Strategic Enterprise-wide Technology




   ERP Update
  Information Technology Board
       Aaron V. Hood, CFO
ERP Steering Committee Chairman
       December 15, 2009
                           Leading the way in Strategic Enterprise-wide Technology




                      Guiding Principles
1.   The ERP Initiative is a “Government” process improvement project which is
     supported by technology. It is not a technology project.
2.   Each agency and department must take ownership for engaging unselfishly in
     the success of the project to maximize enterprise-wide improvement.
3.   The consolidation of accounting/financial functions is key to the success of the
     ERP system. The implementation must result in an integrated financial system
     that coordinates the financial activities of all of city/county government.
4.   The ERP system of choice will be consistent with strategic plans of the
     government, providing the benefits expected by the stakeholders.
5.   Our primary goal is to select and implement a robust ERP product which can be
     timely implemented within all outlined constraints, and which provides the
     government with data systems which are continually viable as technology
     advances.
                           Leading the way in Strategic Enterprise-wide Technology




•       Status = Green (Time, Budget, Scope & Overall)
•       RFP #1 (ERP Software Vendor) went out on time, 7 respondents & 3
        vendors will be elevated to the next phase as of today (12/15)
•       RFP #2 (ERP Implementation Service Vendor) is being released this
        week
•       Future timeline:
    –      Pre-proposal conference for interested Implementation Vendors (1/12/10)
    –      Implementation Vendor questions due in writing (1/15)
    –      Implementation Vendor proposals due (1/28)
    –      Software Vendor demos starting (1/19)
    –      Elevate 2 Software Vendors (2/5)
    –      Select final Software Vendor for contract negotiations (3/4)
    –      Interviews with elevated Implementation Vendors (3/23)
    –      Software Vendor contract presented to IT Board (3/30)
    –      Select final Implementation Vendor(s) for contract negotiations (4/16)
    –      Implementation Vendor(s) contract presented to IT Board (4/27)
    –      Implementation begins!! (6/1/10)
                             Leading the way in Strategic Enterprise-wide Technology




                           QUESTIONS?

INFORMATION SERVICES
AGENCY
200 E. Washington Street, Suite 1942
www.indygov.org
317-327-3100
    Leading the way in Strategic Enterprise-wide Technology




 Accelerate Indy
 Project Update

     Information Technology Board
            December 15, 2009
         Carol Horne, Project Mgr.
Barbara Brinson, Business Relationship Mgr.
                    Leading the way in Strategic Enterprise-wide Technology




Accomplishments (OCE, HHC & Lic Lite)

 IVR – Interface Development Complete

 INV/VIO/VEH/RSR/HWG –

 Full Tidemark Conversion was a success (do-over)

 Finalize Financial Plans (Phases II and III)

 Core Siebel Requirements Finalized

 Indentify Reporting Resources to Address Major Reporting
  Tasks
                       Leading the way in Strategic Enterprise-wide Technology




   Phase II – Critical Upcoming Tasks (OCE, HHC & Lic Lite)

• Sign new Accela Agreement
• Full Tidemark Conversion Run – Late Dec
• Finalize Scope
   • Signoff CR32

   • Full Definition of Siebel Requirements

   • Finalize New Case Requirements

                 Go-Live Scheduled for March 31, 2010
                                 Leading the way in Strategic Enterprise-wide Technology




                             QUESTIONS?

INFORMATION SERVICES AGENCY
200 E. Washington Street, Suite 1942
www.indy.gov
317-327-3100
Leading the way in Strategic Enterprise-wide Technology
Leading the way in Strategic Enterprise-wide Technology




                      Property Tax System
                      Replacement Project
                         Status Report

                             Information Technology Board
                                Dan Pavey & Curt Grasso
                                  December 15, 2009
Leading the way in Strategic Enterprise-wide Technology
Leading the way in Strategic Enterprise-wide Technology


                                  Agenda
      – Major Accomplishments

      – Current Status and Challenges

      – Next Steps

      – Questions
Leading the way in Strategic Enterprise-wide Technology
Leading the way in Strategic Enterprise-wide Technology


                 Major Accomplishments
      • 07pay08 Property Tax Settlement was completed

      • 08pay09 Tax Bills were mailed October 23rd

      • Nine functional areas covering sixty-six RFP
        Requirements have been signed off as completed

      • PVD believes code development for all 7 major
        functions is complete
Leading the way in Strategic Enterprise-wide Technology
Leading the way in Strategic Enterprise-wide Technology


           Project Status and Challenges
      • 08pay09 Property Tax Settlement

      • 09pay10 Property Tax Bills

      • Milestone – Complete major functionality of PVDNet
        by the end of 2009

           o Challenge – same vendor and customer resources needed
             for all three efforts
Leading the way in Strategic Enterprise-wide Technology
Leading the way in Strategic Enterprise-wide Technology


                              Next Steps
  • Implement Major Functionality – ??

  • Complete System Implementation – 4/30/10

  • Meet the 09pay10 Tax Bills Timeline Goal –5/10/2010

  • Complete Phase II Certification - 6/30/2010
Leading the way in Strategic Enterprise-wide Technology
Leading the way in Strategic Enterprise-wide Technology




                        Questions?
                                                                                                                                                                       Funding
                                                                                                                                                                      Department
  Date                                                                                                                                    Annual $        Total $         or
Approved     Dept.                                               Description                                           Vendor             Amount         Amount       chargeback MBE/WBE       Notes

1/16/2009    ISA     Public Pay Telephone Commission Agreement                                                  Telephone Technologies    $        -    $         -      ISA       No      Commission based
 3/11/2009   ISA     Project portfolio framework-improvement and cost savings opportunities                          NC Enterprise       $ 21,000.00   $ 21,000.00       ISA       No       Chris Pichereau
 3/11/2009   ISA     Ethernet Connectivity to 901 N. Post Rd                                                        Time Warner          $ 15,192.00   $ 15,192.00       ISA       No
 3/31/2009   ISA     Business Analyst for Accela Project                                                                 Quest           $ 50,000.00   $ 50,000.00       ISA       No         Chris Horne
  5/5/2009   ISA     ISA In Scope Services including PC Refresh                                                     WA Township          $       -     $        -        ISA       No          Interlocal
  6/4/2009   ISA     Professional Service Agreement for Access database to hold ISA cost data                      Steven Heiniger         $4,000.00      $4,000.00      ISA       No
 6/18/2009   ISA     Professional Service Agreement for Consultant work with Project Sponsor                          Direct Path         $15,000.00     $15,000.00      ISA       No          Jon Kiser
 6/10/2009   ISA     Professional Service Agreement for Consultant                                                      Theoris          $ 50,000.00   $ 50,000.00       ISA       No        Ted Shockey
 7/31/2009   ISA     Assessment and review regarding reports associated with Accela                                      Crowe           $ 5,000.00    $ 5,000.00        ISA       No
 7/13/2009   ISA     Create and maintain accessibility to public information through electronic transactions.            LoGO            $       -     $        -        ISA       No      Self-funded model
  8/1/2009   ISA     Membership in Executive Program / Assist IT in Strategic Advise                                    Gartner          $ 99,496.00   $ 99,496.00       ISA       No         Membership
 8/12/2009   ISA     Altiris Helpdesk Tool                                                                                Dell           $ 70,000.00   $ 70,000.00       ISA       No
 8/19/2009   ISA     "Healthcheck" Consultant to review application on Oracle Seibel                                    Oracle           $ 10,893.00   $ 10,893.00       ISA       No
 8/13/2009   ISA     Master Service Agreement for Project Management, Business Analyst                                   Quest           $       -     $        -        ISA       No        Future SOW
 9/14/2009   ISA     Professional Service Agreement for Consultant                                                      Theoris          $ 49,200.00   $ 49,200.00       ISA       No      Greg Hershberger
 9/15/2009   ISA     Productivity Services including Email, File Storage                                           City of Southport     $       -     $        -        ISA       No         Interlocal
 9/15/2009   ISA     Identify and assess opportunities to drive down Mainframe services                             Raymond Hill         $ 72,000.00   $ 72,000.00       ISA       No
10/15/2009   ISA     Consultant on Microsoft Office SharePoint Server                                                    THOR            $ 1,000.00    $ 1,000.00        ISA       No
 10/9/2009   ISA     iRecord Maintenance Support 24/7                                                               Word Systems         $ 18,968.00   $ 18,968.00       ISA       No
11/15/2009   ISA     Cannon scanner, Psygen software, training, configueration and maintenance                  Imaging Office Systems   $ 34,898.00   $ 34,989.00       ISA       No
11/15/2009   ISA     PM for FilBond doc management inplementation for Purchasing/OCC                                  Direct Path        $ 29,440.00   $ 29,440.00       ISA       No            MSA
 12/8/2009   ISA     PM for MOSS Administrative Services to finalize the selection process                            Direct Path        $ 20,000.00   $ 20,000.00       ISA       No            MSA
12/10/2009   ISA     CrimeView Desktop Support (11) Licenses                                                        Omega Group          $ 4,345.00    $ 4,345.00        ISA       No           IMPD

				
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