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Washington State Military Department

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									                                           Washington State Military Department
                                                CONTRACT FACE SHEET
1. Contractor Name and Address:                          2. Contract Amount:                      3. Contract Number:
  Thurston County Emergency Management
                                                              $1,596,407                              E04-032
  2703 Pacific Avenue SE, Suite B
  Olympia, WA 98501-2036
4. Contractor’s Contact Person, phone number:            5. Contract Start Date:                   6. Contract End Date:
  Kathy Estes, (360) 754-3360                                July 28, 2003                            March 31, 2005
7. MD Program Manager/phone number:                      8. State Business License #:             9. UBI # (state revenue):
  Dan Staber, (253) 512-7068                                  ______n/a_______                       ______n/a_________
10. Funding Authority:
     Washington State Military Department (the ―Department‖), and the Department of Homeland Security (DHS)
11. Funding Source Agreement #:        12. Program Index #       13. Catalog of Federal Domestic Asst.      14. TIN or SSN:
     2003-MU-T3-0055                          76378              (CFDA) # and Title: 16.007 - OJP                  91-6001375
15. Service Districts:                                16. Service Area by County(ies):            17. Women/Minority-Owned, State
    (BY LEGISLATIVE DISTRICT): 20, 22, 25                                                             Certified?: X N/A  NO
    (BY CONGRESSIONAL DISTRICT):     3, 9                    Thurston County                           YES, OMWBE #_________
18. Contract Classification:                                           19. Contract Type (check all that apply):
     Personal Services  Client Services    X   Public/Local Gov’t        X Contract           Grant              Agreement
     Collaborative Research      A/E          Other________              Intergovernmental                      Interagency
20. Contractor Selection Process:                                      21. Contractor Type (check all that apply)
     ―To all who apply & qualify‖  Competitive Bidding                    Private Organization/Individual             For-Profit
     Sole Source                     A/E RCW X N/A                       X Public Organization/Jurisdiction           X Non-Profit
     Advertised?  YES           NO                                       VENDOR          X SUBRECIPIENT              OTHER
22. BRIEF DESCRIPTION:
The DHS, Office for Domestic Preparedness (ODP) is providing funds to local government to enhance the
preparedness of the nation to combat terrorism through FFY 2003 Supplemental State Homeland Security Grant
Program – Phase 2. This funding is being provided to the nine (9) Regional Homeland Security Districts (regions) to
address the unique equipment, exercise, training, planning, and administration needs of local emergency responders.
IN WITNESS WHEREOF, the Department and Contractor acknowledge and accept the terms of this contract and
attachments hereto and have executed this contract as of the date and year written below. This Contract Face Sheet,
Special Terms and Conditions, General Terms and Conditions, Statement of Work, and Budget govern the rights and
obligations of both parties to this contract.
In the event of an inconsistency in this contract, unless otherwise provided herein, the inconsistency shall be resolved by
giving precedence in the following order:
         (a)    Applicable Federal and State Statutes and Regulations
         (b)    Statement of Work
         (c)    Special Terms and Conditions
         (d)    General Terms and Conditions, and if attached,
         (e)    any other provisions of the contract incorporated by reference.
This agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or
otherwise, regarding the subject matter of this agreement shall be deemed to exist or to bind any of the parties hereto.
WHEREAS, the parties hereto have executed this contract on the day and year last specified below.
FOR THE DEPARTMENT:                                            FOR THE CONTRACTOR:


_____________________________________________                          __________________________________________
Signature                             Date                             Signature                            Date
Glen L. Woodbury, Director                                             Lester Olson, Director
Emergency Management Division
Washington Military Department                                         for
APPROVED AS TO FORM:                                                   Thurston County
Marjorie T. Smitch   (signature on file)          8/23/01
                                                                       Emergency Management
Assistant Attorney General
Form 10/27/00 kdb


Homeland Security ODP-Phase 2                           Page 1 of 25                                     Thurston Co. DEM-Region 3
                                                                                                                          E04-032
                                          SPECIAL TERMS AND CONDITIONS
ARTICLE I -- COMPENSATION SCHEDULE:
This is a fixed price, reimbursement contract. Within the total contract amount, travel, subcontracts, salaries
and wages, benefits, printing, equipment, and other goods and services or other budget categories will be
reimbursed on an actual cost basis unless otherwise provided in this contract.
Some flexibility to shift funds between/among budget categories is allowed as follows: Changes to any single
budget category, except for equipment line item, in excess of 10% will not be reimbursed without the prior
written authorization of the Department. Increases to the equipment line item requires prior written approval of
the Department. Budget categories are as specified or defined in the budget sheet of the contract.

ARTICLE II -- REPORTS:
In addition to the reports as may be required elsewhere in this contract, the Contractor shall prepare and
submit the following reports to the Department’s Key Personnel:

Financial                                           #/Copies       Completion Date
Quarterly Invoices                                       1         Within 15 days following the end of the
                                                                   quarter in which the work was performed.
Final Invoice                                            1         March 31, 2005
(shall not exceed overall contract amount)
All contract work must end on March 31, 2005, however the contractor has up to 45 days after the expiration
date to submit all final billing.

Technical                                           #/Copies       Completion Date
Bi-Annual Report                                         1         Within 30 days following the end of the
(A list of attendees, course numbers                               six month period in which the work
and attendance dates for training funds                            was performed.
in each bi-annual report.)
Final Report                                             2         March 31, 2005
All contract work must end on March 31, 2005, however the contractor has up to 45 days after the expiration
date to submit all final reports and/or deliverables.

ARTICLE III -- KEY PERSONNEL:
The individuals listed below shall be considered key personnel. Any substitution must be notified in writing by
the Military Department.
CONTRACTOR:                                                     DEPT. OF MILITARY:
Lester Olson, Director                                          Dan Staber, Program Manager

ARTICLE IV -- ADMINISTRATIVE REQUIREMENTS:
The Contractor shall comply with OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal
Governments; OMB A-102, Grants and Cooperative Agreements with State and Local Governments; and A-
133, Audits of States, Local Governments, and Non-Profit Organizations.

ARTICLE V -- ADDITIONAL SPECIAL CONDITIONS AND MODIFICATION TO GENERAL CONDITIONS:
1.      Funds are provided by the Department of Homeland Security (DHS) solely for the purpose of
        enhancing the preparedness of the nation to combat terrorism, through addressing the unique equipment,
        training, planning, administration, and exercise needs of local emergency responders, as provided by the
        Federal Fiscal Year 2003 Supplemental State Homeland Security Grant Program – Phase 2
        (SHSGP-2). The Contractor shall use the funds to perform tasks as described in the Statement of
        Work and Budget portions of the Contractor’s request for funding, as approved by the Department.

Homeland Security ODP-Phase 2                    Page 2 of 25                           Thurston Co. DEM-Region 3
                                                                                                         E04-032
2.     Funding is not allowable to replace or supplant government funding of existing planning or exercise
       programs.

3.     The Contractor shall provide a match of $0 of non-federal origin.

4.     To meet the execution timeline stipulated in the underlying grant, this contract is being executed without
       a detailed budget proposal. A detailed budget must be submitted and approved by the Military
       Department prior to expenditure. The detail budget must remain in the categories identified by ODP as
       allowable expenditures in Exhibit E. Budget must reflect total award amount as specified above.
       Approval of detailed budget is subject to:

              Submission by the Region 3 Homeland Security Coordinating Office (RHSCO); and
              Approval by the Military Department and execution of an amendment to this contract.

       Until the above actions are accomplished, the Region 3 Homeland Security Coordinating Office
       (RHSCO) is not authorized to expend these funds.




Homeland Security ODP-Phase 2                  Page 3 of 25                            Thurston Co. DEM-Region 3
                                                                                                        E04-032
                                                                                                        Exhibit A
                                                                                                     Subrecipient
                                   Washington State Military Department
                                   GENERAL TERMS AND CONDITIONS
1.     DEFINITIONS
       As used throughout this contract, the following terms shall have the meaning set forth below:
       a.      "Department" shall mean the Washington State Military Department, as a state agency, any
               division, section, office, unit or other entity of the Department, or any of the officers or other
               officials lawfully representing that Department.
       b.      "Contractor" shall mean that firm, organization, group, individual, or other entity performing
               services under this contract, and shall include all employees of the Contractor. It shall include
               any subcontractor retained by the prime Contractor as permitted under the terms of this
               agreement. "Contractor" shall be further defined as one or the other of the following and so
               indicated on face sheet of the contract.
               1)       "Subrecipient" shall mean a contractor that operates a federal or state assistance
                        program for which it receives federal funds and which has the authority to determine
                        both the services rendered and disposition of program funds.
               2)       "Vendor" shall mean a contractor that agrees to provide the amount and kind of service
                        or activity requested by the Department and that agrees to provide goods or services to
                        be utilized by the Department.
       c.      "Cognizant State Agency" shall mean the state agency from whom the subrecipient receives
               federal financial assistance. If funds are received from more than one state agency, the
               cognizant state agency shall be the agency who contributes the largest portion of federal
               financial assistance to the subrecipient.
       d.      "Subcontractor" shall mean one, not in the employment of the Contractor, who is performing all
               or part of those services under this contract under a separate contract with the Contractor. The
               terms "subcontractor" and "subcontractors" mean subcontractor(s) in any tier.
       e.      ―CFR‖ – Code of Federal Regulations
       f.      ―OMB‖ – Office of Management and Budget
       g.      ―RCW‖ - Revised Code of Washington
2.     SINGLE AUDIT ACT REQUIREMENTS (INCLUDING 1996 AMENDMENTS)
       Non-federal contractors receiving financial assistance of $300,000 or more in federal funds from all
       sources, direct and indirect, are required to have a single or a program-specific audit conducted in
       accordance with the Office of Management and Budget (OMB) (Revised June 24, 1997) Circular A-133-
       Audits of States, Local Governments, and Non-Profit Organizations. Non-federal entities that spend
       less than $300,000 a year in federal awards are exempt from federal audit requirements for that year,
       except as noted in Circular No. A-133.
       Contractors required to have an audit must ensure the audit is performed in accordance with Generally
       Accepted Auditing Standards (GAAS); Government Auditing Standards (the Revised Yellow Book)
       developed by the Comptroller General and the OMB Compliance Supplement.
       The Contractor has the responsibility of notifying the State Auditor’s Office and requesting an audit.
       Costs of the audit may be an allowable grant expenditure.
       The Contractor shall maintain its records and accounts so as to facilitate the audit requirement and
       shall ensure that any subrecipients also maintain auditable records.
       The Contractor is responsible for any audit exceptions incurred by its own organization or that of its
       subrecipients. Responses to any unresolved management findings and disallowed or questioned costs
       shall be included with the audit report. The Contractor must respond to Department requests for
       information or corrective action concerning audit issues within 30 days of the date of request. The
       Department reserves the right to recover from the Contractor all disallowed costs resulting from the
       audit.
       The Contractor must send a letter stating there has been a single audit completed and there were no
       findings or if there were findings, the letter should provide a list of the findings. The Contractor must
       send this letter no later than nine (9) months after the end of the Contractor’s fiscal year(s) to:




Homeland Security ODP-Phase 2                  Page 4 of 25                            Thurston Co. DEM-Region 3
                                                                                                        E04-032
       Finance Director
       State Military Department
       Finance Services, Building #1 TA-20
       Camp Murray, WA 98430-5032
       In addition to sending a copy of the audit, the Contractor must include a corrective action plan for any
       audit findings and a copy of the management letter if one was received.
       The Contractor shall include the above audit requirements in any subcontracts.
3.     RECAPTURE PROVISIONS
       In the event that the Contractor fails to expend funds under this contract in accordance with state laws
       and/or the provisions of this contract, the Department reserves the right to recapture state funds in an
       amount equivalent to the extent of the noncompliance.
       Such right of recapture shall exist for a period not to exceed six years following contract termination or
       audit resolution, whichever is later. Repayment by the Contractor of funds under this recapture
       provision shall occur within 30 days of demand. In the event that the Department is required to institute
       legal proceedings to enforce the recapture provision, the Department shall be entitled to its costs
       thereof, including reasonable attorney's fees.
4.     EVALUATION AND MONITORING
       a.   The Contractor shall cooperate with and freely participate in any monitoring or evaluation
            activities conducted by the Department that are pertinent to the intent of this contract.
       b.   The Department or the State Auditor or any of their representatives shall have full access to and
            the right to examine during normal business hours and as often as the Department or the State
            Auditor may deem necessary, all of the Contractor’s records with respect to all matters covered
            in this contract. Such representatives shall be permitted to audit, examine, and make excerpts
            or transcripts from such records and to make audits of all contracts, invoices, materials,
            payrolls, and records of matters covered by this contract. Such rights last for six (6) years from
            the date final payment is made hereunder.
5.     SUBCONTRACTING
       Neither the Contractor nor any Subcontractor shall enter into subcontracts for any of the work
       contemplated under this contract without obtaining prior written approval of the Department. Contractor
       shall use a competitive procurement process in award of any contracts with subcontractors that are
       entered into after original contract award.
6.     PUBLICITY
       The Contractor agrees to submit to the Department all advertising and publicity matters relating to this
       contract wherein the Department’s name is mentioned or language used from which the connection of
       the Department’s name may, in the Department’s judgment, be inferred or implied. The Contractor
       agrees not to publish or use such advertising and publicity matters without the prior written consent of
       the Department.
7.     NONDISCRIMINATION
              During the performance of this agreement, the Contractor shall comply with all federal and state
       nondiscrimination statutes and regulations. These requirements include, but are not limited to:
       a.     Nondiscrimination in Employment: The Contractor shall not discriminate against any employee
              or applicant for employment because of race, color, sex, religion, national origin, creed, marital
              status, age, Vietnam era or disabled veterans status, or the presence of any sensory, mental, or
              physical handicap. This requirement does not apply, however, to a religious corporation,
              association, educational institution or society with respect to the employment of individuals of a
              particular religion to perform work connected with the carrying on by such corporation,
              association, educational institution or society of its activities.
       b.     The Contractor shall take affirmative action to ensure that employees are employed and treated
              during employment without discrimination because of their race, color, religion, national origin,
              creed, marital status, age, Vietnam era or disabled veterans status, or the presence of any
              sensory, mental, or physical handicap. Such action shall include, but not be limited to, the
              following: Employment, upgrading, demotion, or transfer, recruitment or recruitment selection
              for training, including apprenticeships and volunteers.




Homeland Security ODP-Phase 2                  Page 5 of 25                            Thurston Co. DEM-Region 3
                                                                                                        E04-032
8.     AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, 42 U.S.C. 12101 et
       seq. and its implementing regulations also referred to as the "ADA" 28 CFR Part 35. The Contractor
       must comply with the ADA, which provides comprehensive civil rights protection to individuals with
       disabilities in the areas of employment, public accommodations, state and local government services,
       and telecommunication.
9.     CONTRACT MODIFICATIONS
       The Department and the Contractor may, from time to time, request changes in services to be
       performed with the funds. Any such changes that are mutually agreed upon by the Department and the
       Contractor shall be incorporated herein by written amendment to this contract. It is mutually agreed
       and understood that no alteration or variation of the terms of this contract shall be valid unless made in
       writing and signed by the parties hereto, and that any oral understanding or agreements not
       incorporated herein, unless made in writing and signed by the parties hereto, shall not be binding.
10.    TERMINATION OF CONTRACT
       a.   If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner its
            obligations under this contract or if the Contractor shall violate any of its covenants,
            agreements, or stipulations of this contract, the Department shall thereupon have the right to
            terminate this contract and withhold the remaining allocation if such default or violation is not
            corrected within thirty (30) days after submitting written notice to the Contractor describing such
            default or violation.
       b.   Notwithstanding any provisions of this contract, either party may terminate this contract by
            providing written notice of such termination, specifying the effective date thereof, at least thirty
            (30) days prior to such date.
       c.   Reimbursement for Contractor services performed, and not otherwise paid for by the
            Department prior to the effective date of such termination, shall be as the Department
            reasonably determines.
       d.   The Department may unilaterally terminate all or part of this contract, or may reduce its scope of
            work and budget, if there is a reduction in funds by the source of those funds, and if such funds
            are the basis for this contract.
11.    CONTRACTOR NOT EMPLOYEE
       The Contractor, and/or employees or agents performing under this agreement are not employees or
       agents of the Department in any manner whatsoever. The Contractor will not be presented as nor
       claim to be an officer or employee of the Department or of the State of Washington by reason hereof,
       nor will the Contractor make any claim, demand, or application to or for any right or privilege applicable
       to an officer or employee of the Department or of the State of Washington, including, but not limited to,
       Workmen's Compensation coverage, unemployment insurance benefits, social security benefits,
       retirement membership or credit, or privilege or benefit which would accrue to a civil service employee
       under Chapter 41.06 RCW.
       It is understood that if the Contractor is another state department, state agency, state university, state
       college, state community college, state board, or state commission, that the officers and employees are
       employed by the state of Washington in their own right.
       If the Contractor is an individual currently employed by a Washington State agency, the Department
       shall obtain proper approval from the employing agency or institution. A statement of "no conflict of
       interest" shall be submitted to the Department.
12.    RECORDS, DOCUMENTS, AND REPORTS
       The Contractor shall maintain books, records, documents, and other evidence and accounting
       procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
       expended in the performance of this contract.
       These records shall be subject at all reasonable times to inspection, review, or audit by Department
       personnel and other personnel duly authorized by the Department or the Office of the State Auditor.
       The Contractor will retain all books, records, documents, and other material relevant to this contract for
       six (6) years after the date of grant closure or contract final expiration date, whichever applies to this
       document. The Office of the State Auditor, or any persons duly authorized by the Department shall
       have full access to and the right to examine any of said materials during said period.




Homeland Security ODP-Phase 2                  Page 6 of 25                             Thurston Co. DEM-Region 3
                                                                                                         E04-032
13.    TRAVEL AND SUBSISTENCE REIMBURSEMENT
       In the absence of provisions included herein, travel expenses shall be paid in accordance with rates set
       pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing or amended.
14.    WAIVER OF DEFAULT
       Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach
       of any provision of the contract shall not be deemed to be a waiver of any other or subsequent breach
       and shall not be construed to be a modification of the terms of the contract unless stated to be such in
       writing, signed by the Director and attached to the original contract.
15.    SUBCONTRACTS
       All subcontracting agreements entered into pursuant to this Agreement shall incorporate this
       Agreement by reference.
16.    LEGAL RELATIONS
       Each party to this Agreement shall be responsible for injury to persons or damage to property resulting
       from negligence on the part of itself, its employees, agents, officers, or subcontractors. Neither party
       assumes any responsibility to the other party for the consequences of any act or omission of any third
       party.
17.    COMPLIANCE WITH APPLICABLE LAW
       The Contractor and all subcontractors shall comply with, and the Department is not responsible for
       determining compliance with, any and all applicable federal, state, and local laws, regulations, and/or
       policies. This obligation includes, but is not limited to, nondiscrimination laws and/or policies; the
       Americans with Disabilities Act (ADA); Ethics in Public Service (RCW 42.52); Covenant Against
       Contingent Fees (48 C.F.R. Sec. 52.203-5); Public Disclosure (RCW 42.17); safety and health
       regulations.
       In the event of the Contractor’s or a subcontractor’s noncompliance or refusal to comply with any law or
       policy, the Department may rescind, cancel, or terminate the Agreement in whole or in part. The
       Contractor is responsible for any and all costs or liability arising from the Contractor’s failure to so
       comply with applicable law.
18.    DISPUTES
       The parties shall make every effort to resolve disputes arising out of or relating to this contract through
       discussion and negotiation.
       Should discussion and negotiation fail to resolve a dispute arising under this contract, the parties shall
       select a dispute resolution team to resolve the dispute. The team shall consist of a representative
       appointed by each party and a third representative mutually agreed upon by both parties. The team
       shall attempt, by majority vote, to resolve the dispute.
       Both parties agree that this disputes process shall precede any action in a judicial or quasi-judicial
       tribunal.
19.    NONASSIGNABILITY
       Neither this contract, nor any claim arising under this contract, shall be transferred or assigned by the
       Contractor.
20.    DISCLOSURE
       The use or disclosure by any party of any information concerning the Department for any purpose not
       directly connected with the administration of the Department's or the Contractor's responsibilities with
       respect to services provided under this contract is prohibited except by prior written consent of the
       Department.
21.    ATTORNEY’S FEES
       In the event of litigation or other action brought to enforce contract terms, each party agrees to bear its
       own attorney’s fees and costs.
22.    TAXES
       All payments accrued on account of payroll taxes, unemployment contributions, any other taxes,
       insurance or other expenses for the Contractor or its staff shall be the sole responsibility of the
       Contractor.




Homeland Security ODP-Phase 2                  Page 7 of 25                             Thurston Co. DEM-Region 3
                                                                                                         E04-032
23.    LIMITATION OF AUTHORITY -- "Authorized Signature" Only the assigned Authorized Signature for
       the Department or the assigned delegate by writing (delegation to be made prior to action) shall have
       the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of
       this contract. Furthermore, any alteration, amendment, modification, or waiver of any clause or
       condition of this contract is not effective or binding unless made in writing and signed by the authorized
       person.
24.    GOVERNING LAW AND VENUE
       This contract shall be construed and enforced in accordance with, and the validity and performance
       hereof shall be governed by, the laws of the state of Washington. Venue of any suit between the
       parties arising out of this contract shall be the Superior Court of Thurston County, Washington.
25.    CERTIFICATION REGARDING DEBARMENT SUSPENSION OR INELIGIBILITY
       If federal funds are the basis for this contract, the Contractor certifies that neither it nor its principals are
       presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
       from participation in transactions by any federal department or agency.
       Further, the Contractor agrees not to enter into any arrangements or contracts related to this grant with
       any party that is on the ―General Service Administration List of Parties Excluded from Federal
       Procurement or Non-procurement Programs‖.
26.    SEVERABILITY
       In the event any term or condition of this contract or application thereof to any person or circumstances
       is held invalid, such invalidity shall not affect other terms, conditions, or applications of this contract,
       which can be given effect without the invalid term, condition, or application. To this end, the terms and
       conditions of this contract are declared severable.



       Form Approved 8/23/01




Homeland Security ODP-Phase 2                    Page 8 of 25                               Thurston Co. DEM-Region 3
                                                                                                             E04-032
                                                                                                         Exhibit B
                                          Statement of Work
                FFY 2003 Supplemental State Homeland Security Grant Program – Phase 2
                           Region 3 Homeland Security Coordination District
INTRODUCTION:
The Washington State Military Department, Emergency Management Division’s (EMD) Policy, Programs, and
Training Unit is responsible for programs designed to prepare and improve the State’s all hazard capability to
respond to threats and events. The Department of Homeland Security, Office for Domestic Preparedness
(ODP) is providing funds to enhance the preparedness of the nation to combat terrorism. This funding is being
provided to the regions to address the unique equipment, exercise, training, planning, and administration needs of
local emergency responders through the FFY 2003 Supplemental State Homeland Security Grant Program –
Phase 2 (SHSGP-2).
Washington State is subdivided into nine (9) Regional Homeland Security Coordination Districts (RHSCD),
map attached. Within each of the nine regions a Regional Homeland Security Coordinating Office (RHSCO)
has been identified. These regions are geographically aligned with those previously established by the
Washington State Department of Health to address biological terrorism planning, training, exercises,
preparedness, and response. Through the utilization of the established regions a critical continuity of effort
relative to these ongoing initiatives will be developed.
The Thurston County Emergency Management has been identified as the Region 3 RHSCO. Region 3
consists of the following counties: Thurston, Grays Harbor, Mason, Pacific and Lewis County. The Thurston
County Emergency Management (herein known as the Contractor) agrees to the following tasks.
THE CONTRACTOR AGREES TO:
1.     Each RHSCO will work closely with the established Regional Homeland Security Council, to develop a
       strategy and subsequent budget for the use of these funds. The implementation of the projects or
       activities associated with these funds will be coordinated with the counties, cities, and tribal governments
       located within the established region.
2.     Plan and implement equipment purchases, exercises, training and planning/administration in
       accordance with the Authorized Expenditure Guidelines set forth in this contract (Exhibit E.).
3.     If purchasing equipment, proposed equipment purchase lists must meet the following requirements:
               All proposed equipment must be in compliance with ODP authorized equipment list;
               All proposed equipment must be identified on the county’s most recent equipment needs
                assessment;
               All proposed equipment will be submitted to the Emergency Management Division to be
                reviewed by the Committee on Terrorism, Equipment Subcommittee to ensure that the
                requested equipment is aligned with the statewide equipment purchasing strategy;
               Proposed equipment lists must be approved by ODP; and
               Until the above actions are accomplished, Contractor is not authorized to expend these funds
                on equipment purchases.
4.     Submit bi-annual reports to provide a summary of the project to date. A list of attendees, course numbers
       and attendance dates must be provided for training funds in each bi-annual report. The final report is a
       cumulative report and should provide a summary of all work completed with any results and proposed
       remedial actions documented and captured in a ―best practices‖ format. The reports are to be provided
       in an issue/discussion/recommendation electronic format and emailed to Dan Staber, Terrorism/
       Homeland Security Program Manager, at d.staber@emd.wa.gov.
5.     Submit quarterly, signed and approved invoice vouchers (State Form A-19) to the Military Department
       within 15 days following the end of the period in which the work was performed. Each A-19 invoice will
       be accompanied by a brief narrative summary outlining the tasks accomplished relative to the invoicing.
THE MILITARY DEPARTMENT AGREES TO:
1.     Provide technical assistance, expertise, and state coordination with ODP where necessary.
2.     Reimburse the Contractor within 45 days of receipt and approval of signed, dated invoice vouchers
       (state form A-19) and narrative summary reports outlining tasks accomplished.

Homeland Security ODP-Phase 2                  Page 9 of 25                             Thurston Co. DEM-Region 3
                                                                                                         E04-032
                                             MILESTONE TIMELINE
       Federal Fiscal Year 2003 Supplemental State Homeland Security Grant Program – Phase 2
                                Region 3 Homeland Security Coordinating District
Agency                                        Organization                                                 Date
Washington State Military Department          Region 3 Homeland Security Coordinating District             7/03


       Projected Completion Date                                         Milestone

               July 28, 2003                Start of the grant performance period
           November 30, 2003                Submission of revised budget and statement of work by the
                                            Regional Homeland Security Coordinating Office, with approval of
                                            Regional Homeland Security Council
           December 30, 2003                Amendment to contract to incorporate budget detail
             January 30, 2004               Submission of bi-annual progress report
               July 30, 2004                Submission of bi-annual progress report
             January 30, 2005               Submission of bi-annual progress report
              March 31, 2005                Termination of the grant performance period, all work must end
                                            under this grant, submission of final report and final invoice by the
                                            Regional Homeland Security Coordinating Office




Homeland Security ODP-Phase 2                  Page 10 of 25                             Thurston Co. DEM-Region 3
                                                                                                          E04-032
                                                                                                           Exhibit C
                                              EQUIPMENT BUDGET
         Federal Fiscal Year 2003 Supplemental State Homeland Security Grant Program – Phase 2
                                Region 3 Homeland Security Coordinating District

                                Item Description                                             Cost

    Salaries & Benefits (Not For Payment Of Overtime)                                                  $NN,NNN
    Overtime                                                                                           $NN,NNN
    Facility Rental
                                                                                                       $NN,NNN
    Equipment Rental                                                                                   $NN,NNN
    Travel And Per Diem                                                                                $NN,NNN
    Goods And Services                                                                                 $NN,NNN
    Supplies And Materials                                                                             $NN,NNN
    Mail And Postage                                                                                   $NN,NNN
    Printing And Reproduction                                                                          $NN,NNN
    Consultant/Contractor Fees                                                                         $NN,NNN
    Other Costs (Please Specify.)                                                                    $NNN,NNN

    Total Category Cost Or Award Amount
                                                                                                        $798,204

     10% of total award amount may be shifted between approved budget object codes.
     Final signed invoice voucher (A-19) to be submitted with final performance report & deliverables –
      Invoices (A-19’s) not to exceed total amount of contract award.

Funding Source: ODP – MI# 76378




Homeland Security ODP-Phase 2                      Page 11 of 25                        Thurston Co. DEM-Region 3
                                                                                                         E04-032
                                                                                                           Exhibit C
                                               EXERCISE BUDGET
         Federal Fiscal Year 2003 Supplemental State Homeland Security Grant Program – Phase 2
                                Region 3 Homeland Security Coordinating District

                                Item Description                                             Cost

    Salaries & Benefits (Not For Payment Of Overtime)                                                  $NN,NNN
    Overtime                                                                                           $NN,NNN
    Facility Rental
                                                                                                       $NN,NNN
    Equipment Rental                                                                                   $NN,NNN
    Travel And Per Diem                                                                                $NN,NNN
    Goods And Services                                                                                 $NN,NNN
    Supplies And Materials                                                                             $NN,NNN
    Mail And Postage                                                                                   $NN,NNN
    Printing And Reproduction                                                                          $NN,NNN
    Consultant/Contractor Fees                                                                         $NN,NNN
    Other Costs (Please Specify.)                                                                    $NNN,NNN

    Total Category Cost Or Award Amount
                                                                                                                $0

     10% of total award amount may be shifted between approved budget object codes.
     Final signed invoice voucher (A-19) to be submitted with final performance report & deliverables –
      Invoices (A-19’s) not to exceed total amount of contract award.

Funding Source: ODP – MI# 76378




Homeland Security ODP-Phase 2                      Page 12 of 25                        Thurston Co. DEM-Region 3
                                                                                                         E04-032
                                                                                                           Exhibit C
                                               TRAINING BUDGET
         Federal Fiscal Year 2003 Supplemental State Homeland Security Grant Program – Phase 2
                                Region 3 Homeland Security Coordinating District

                                Item Description                                             Cost

    Salaries & Benefits (Not For Payment Of Overtime)                                                  $NN,NNN
    Overtime                                                                                           $NN,NNN
    Facility Rental
                                                                                                       $NN,NNN
    Equipment Rental                                                                                   $NN,NNN
    Travel And Per Diem                                                                                $NN,NNN
    Goods And Services                                                                                 $NN,NNN
    Supplies And Materials                                                                             $NN,NNN
    Mail And Postage                                                                                   $NN,NNN
    Printing And Reproduction                                                                          $NN,NNN
    Consultant/Contractor Fees                                                                         $NN,NNN
    Other Costs (Please Specify.)                                                                    $NNN,NNN

    Total Category Cost Or Award Amount                                                                 $319,281

     10% of total award amount may be shifted between approved budget object codes.
     Final signed invoice voucher (A-19) to be submitted with final performance report & deliverables –
      Invoices (A-19’s) not to exceed total amount of contract award.

Funding Source: ODP – MI# 76378




Homeland Security ODP-Phase 2                      Page 13 of 25                        Thurston Co. DEM-Region 3
                                                                                                         E04-032
                                                                                                           Exhibit C
                                     PLANNING/ADMINISTRATION BUDGET
         Federal Fiscal Year 2003 Supplemental State Homeland Security Grant Program – Phase 2
                                Region 3 Homeland Security Coordinating District

                                Item Description                                             Cost

    Salaries & Benefits (Not For Payment Of Overtime)                                                  $NN,NNN
    Overtime                                                                                           $NN,NNN
    Facility Rental
                                                                                                       $NN,NNN
    Equipment Rental                                                                                   $NN,NNN
    Travel And Per Diem                                                                                $NN,NNN
    Goods And Services                                                                                 $NN,NNN
    Supplies And Materials                                                                             $NN,NNN
    Mail And Postage                                                                                   $NN,NNN
    Printing And Reproduction                                                                          $NN,NNN
    Consultant/Contractor Fees                                                                         $NN,NNN
    Other Costs (Please Specify.)                                                                    $NNN,NNN

    Total Category Cost Or Award Amount
                                                                                                        $478,922

     10% of total award amount may be shifted between approved budget object codes.
     Final signed invoice voucher (A-19) to be submitted with final performance report & deliverables –
      Invoices (A-19’s) not to exceed total amount of contract award.

Funding Source: ODP – MI# 76378

NOTES:
1.   To meet the execution timeline stipulated in the underlying grant, this contract is being executed without
     a detailed budget proposal. A detailed budget in the above format for each category (equipment,
     exercise, training and administration) must be submitted and approved by the Military Department prior
     to expenditure. The detail budget must remain in the categories identified by ODP as authorized
     expenditures, as described in Exhibit E. Budget must reflect total award amount as specified above.
     Approval of detailed budget is subject to:
                Submission by the Regional Homeland Security Coordinating Office (RHSCO); and
                Approval by the Military Department and execution of an amendment to this contract.
          Until the above actions are accomplished, Region 3 Homeland Security Coordinating Office is not
          authorized to expend these funds.
2.        Expenditures must remain within the categories listed. Within the listed categories a maximum of 10%
          of the contract budget may be shifted between budget categories. Funding is not allowable to replace
          or supplant government funding of existing planning or exercise programs.

Homeland Security ODP-Phase 2                      Page 14 of 25                        Thurston Co. DEM-Region 3
                                                                                                         E04-032
                                                                                 Exhibit D
________________________________________________________________________________________
                     PERFORMANCE AND FINANCIAL SUMMARY REPORT
       Federal Fiscal Year 2003 Supplemental State Homeland Security Grant Program – Phase II
                                Region 3 Homeland Security Coordinating District

The bi-annual report is due to EMD within 30 days following the end of the six-month period in which the work
was performed. The bi-annual report is to provide a summary of the project to date and a revised timeline if
applicable.

The final report is due to EMD by March 31, 2005. The final report is a cumulative report and should provide a
summary of all work completed with any results and proposed remedial actions documented and captured in a
―best practices‖ format.

All reports and attachments are to be provided in both hard copy and electronic format (d.staber@emd.wa.gov).




Homeland Security ODP-Phase 2                  Page 15 of 25                         Thurston Co. DEM-Region 3
                                                                                                      E04-032
                                                                                                         Exhibit E

                                   AUTHORIZED EXPENDITURE GUIDELINES
       Federal Fiscal Year 2003 Supplemental State Homeland Security Grant Program – Phase II
                                Region 3 Homeland Security Coordinating District
Equipment:
Funds from the First Responder Preparedness Allocation may be used by the states to enhance capabilities in
the areas of law enforcement, emergency medical services, emergency management, the fire service,
hazardous materials, public works, public health, governmental administrative, public safety communications,
healthcare and public health at the state and local levels of government in accordance with the goals and
objectives identified in their state's homeland security strategy. In addition, states and localities may use their
equipment allocations to purchase equipment designed to protect critical infrastructure from terrorist attacks
and for equipment to prevent terrorist incidents. First Responder Preparedness Funds may also be used for
sustainment of first responder equipment that would be used in a jurisdiction's response to a terrorist threat or
event. This would include repair and replacement parts, equipment warranties and maintenance contracts for
equipment purchased under any ODP state equipment grant.

Authorized equipment purchases may be made in the following categories:

1. Personal Protective Equipment (PPE)
2. Explosive Device Mitigation and Remediation Equipment
3. CBRNE (Chemical, Biological, Radiological, Nuclear and Explosive) Search & Rescue Equipment
4. Interoperable Communications Equipment
5. Detection Equipment
6. Decontamination Equipment
7. Physical Security Enhancement Equipment
8. Terrorism Incident Prevention Equipment
9. CBRNE Logistical Support Equipment
10. CBRNE Incident Response Vehicles
11. Medical Supplies and Limited Types of Pharmaceuticals
12. CBRNE Reference Materials
13. Early Alert Systems

1. Personal Protective Equipment - Equipment worn to protect the individual from hazardous materials and
   contamination. Levels of protection vary and are divided into three categories based on the degree of
   protection afforded. The following constitutes equipment intended for use in a chemical/biological threat
   environment:

   Level A.    Fully encapsulated, liquid and vapor protective ensemble selected when the highest level of
               skin, respiratory and eye protection is required. The following constitutes Level A equipment for
               consideration:
                Fully Encapsulated Liquid and Vapor Protection Ensemble, reusable or disposable (tested
                   and certified against CB threats)
                Fully Encapsulated Training Suits
                Closed-Circuit Rebreather (minimum 2-hour supply, preferred), or open-circuit Self-
                   Contained Breathing Apparatus (SCBA) or, when appropriate, Air-Line System with 15-
                   minute minimum escape SCBA
                Spare Cylinders/Bottles for rebreathers or SCBA and service/repair kits
                Chemical Resistant Gloves, including thermal, as appropriate to hazard and to supplement
                   funding provided through the FY 2003 State Homeland Security Grant Program for first
                   responder preparedness.
                Personal Cooling System; Vest or Full Suit with support equipment needed for maintaining
                   body core temperature within acceptable limits
                Hardhat/helmet
Homeland Security ODP-Phase 2                  Page 16 of 25                            Thurston Co. DEM-Region 3
                                                                                                         E04-032
                  Chemical/Biological Protective Undergarment
                  Inner Gloves
                  Approved Chemical Resistant Tape
                  Chemical Resistant Boots, Steel or Fiberglass Toe and Shank
                  Chemical Resistant Outer Booties

   Level B.    Liquid splash resistant ensemble used with highest level of respiratory protection. The following
               constitute Level B equipment and should be considered for use:
                Liquid Splash Resistant Chemical Clothing, encapsulated or non-encapsulated
                Liquid Splash Resistant Hood
                Closed-Circuit Rebreather (minimum 2-hour supply, preferred), open-circuit SCBA, or when
                   appropriate, Air-Line System with 15-minute minimum escape SCBA
                Spare Cylinders/Bottles for rebreathers or SCBA and service/repair kits
                Chemical Resistant Gloves, including thermal, as appropriate to hazard
                Personal Cooling System; Vest or Full Suit with support equipment needed for maintaining
                   body core temperature within acceptable limits
                Hardhat/helmet
                Chemical/Biological Protective Undergarment
                Inner Gloves
                Approved Chemical Resistant Tape
                Chemical Resistant Boots, Steel or Fiberglass Toe and Shank
                Chemical Resistant Outer Booties

   Level C.    Liquid splash resistant ensemble, with same level of skin protection of Level B, used when the
               concentration(s) and type(s) of airborne substances(s) are known and the criteria for using air-
               purifying respirators are met. The following constitute Level C equipment and should be
               considered for use:
                    Liquid Chemical Splash Resistant Clothing (permeable or non-permeable)
                    Liquid Chemical Splash Resistant Hood (permeable or non-permeable)
                    Tight-fitting, Full Facepiece, Negative Pressure Air Purifying Respirator with the
                     appropriate cartridge(s) or canister(s) and P100 filter(s) for protection against toxic
                     industrial chemicals, particulates, and military specific agents.
                    Tight-fitting, Full Facepiece, Powered Air Purifying Respirator (PAPR) with chemically
                     resistant hood with appropriate cartridge(s) or canister(s) and high-efficiency filter(s) for
                     protection against toxic industrial chemicals, particulates, and military specific agents.
                    Equipment or system batteries will include those that are rechargeable (e.g. NiCad) or
                     non-rechargeable with extended shelf life (e.g. Lithium)
                    Chemical Resistant Gloves, including thermal, as appropriate to hazard
                    Personal Cooling System; Vest or Full Suit with support equipment
                    Hardhat
                    Inner Chemical/Biological Resistant Garment Inner Gloves
                    Chemical Resistant Tape
                    Chemical Resistant Boots, Steel or Fiberglass Toe and Shank
                    Chemical Resistant Outer Booties

   Level D.    Selected when no respiratory protection and minimal skin protection is required, and the
               atmosphere contains no known hazard and work functions preclude splashes, immersion, or the
               potential for unexpected inhalation of, or contact with, hazardous levels of any chemicals.
                   Escape mask for self-rescue

   Note: During CBRNE response operations, the incident commander determines the appropriate level of
   personal protective equipment. As a guide, Levels A, B, and C are applicable for chemical/ biological/
   radiological contaminated environments. Personnel entering protective postures must undergo medical
   monitoring prior to and after entry.
Homeland Security ODP-Phase 2                  Page 17 of 25                            Thurston Co. DEM-Region 3
                                                                                                         E04-032
   All SCBAs should meet standards established by the National Institute for Occupational Safety and Health
   (NIOSH) for occupational use by emergency responders when exposed to Chemical, Biological,
   Radiological and Nuclear (CBRN) agents in accordance with Special Tests under NIOSH 42 CFR 84.63(c),
   procedure number RCT-CBRN-STP-0002, dated December 14, 2001.                  ODP anticipates making
   compliance with NIOSH SCBA CBRN certification a mandatory requirement for all SCBAs purchased
   under the FY 2004 State Homeland Security Grant Program.

   Grant recipients should purchase: 1) protective ensembles for chemical and biological terrorism incidents
   that are certified as compliant with Class 1, Class 2, or Class 3 requirements of National Fire Protection
   Association (NFPA) 1994, Protective Ensembles for Chemical/Biological Terrorism Incidents; 2) protective
   ensembles for hazardous materials emergencies that are certified as compliant with NFPA 1991, Standard
   on Vapor Protective Ensembles for Hazardous Materials Emergencies, including the chemical and
   biological terrorism protection; 3) protective ensembles for search and rescue or search and recovery
   operations where there is no exposure to chemical or biological warfare or terrorism agents and where
   exposure to flame and heat is unlikely or nonexistent that are certified as compliant with NFPA 1951,
   Standard on Protective Ensemble for USAR Operations; and, 4) protective clothing from blood and body
   fluid pathogens for persons providing treatment to victims after decontamination that are certified as
   compliant with NFPA 1999, Standard on Protective Clothing for Emergency Medical Operations. For more
   information regarding these standards, please refer to the following web sites: The National Fire Protection
   Association - http://www.nfpa.org National Institute for Occupational Safety and Health -
   http://www.cdc.gov/niosh

2. Explosive Device Mitigation and Remediation - Equipment providing for the mitigation and remediation
   of explosive devices in a CBRNE environment:

        Bomb Search Protective Ensemble for                       Dearmer/Disrupter
         Chemical/Biological Response                              Real Time X-Ray Unit; Portable X-Ray
        Chemical/Biological Undergarment for                       Unit
         Bomb Search Protective Ensemble                           CBRNE Compatible Total Containment
        Cooling Garments to manage heat stress                     Vessel (TCV)
        Ballistic Threat Body Armor (not for riot                 CBRNE Upgrades for Existing TCV
         suppression)                                              Robot; Robot Upgrades
        Ballistic Threat Helmet (not for riot                     Fiber Optic Kit (inspection or viewing)
         suppression)                                              Tents, standard or air inflatable for
        Blast and Ballistic Threat Eye Protection                  chem/bio protection
         (not for riot suppression)                                Inspection mirrors
        Blast and Overpressure Threat Ear                         Ion Track Explosive Detector
         Protection (not for riot suppression)
        Fire Resistant Gloves

3. CBRNE Search and Rescue Equipment - Equipment providing a technical search and rescue capability
   for a CBRNE environment:

        Hydraulic tools; hydraulic power unit                     Lifting devices (including air bag systems,
        Listening devices; hearing protection                      hydraulic rams, jacks, ropes and block
        Search cameras ( including thermal and                     and tackle)
         infrared imaging)                                         Blocking and bracing materials
        Breaking devices (including spreaders,                    Evacuation chairs (for evacuation of
         saws and hammers)                                          disabled personnel)
                                                                   Ventilation fans

4. Interoperable Communications Equipment - Equipment and systems providing connectivity and
   electrical interoperability between local and interagency organizations to coordinate CBRNE response
   operations:

Homeland Security ODP-Phase 2                Page 18 of 25                           Thurston Co. DEM-Region 3
                                                                                                      E04-032
        Land Mobile, Two-Way In-Suit Communications (secure, hands-free, fully duplex, optional), including
         air-to-ground capability (as required)
        Antenna systems
        Personnel Alert Safety System (PASS) - (location and physiological monitoring systems optional)
        Personnel Accountability Systems
        Individual/portable radios, software radios, portable repeaters, radio interconnect systems, satellite
         phones, batteries, chargers and battery conditioning systems
        Computer systems designated for use in an integrated system to assist with detection and
         communication efforts (must be linked with integrated software packages designed specifically for
         chemical and/or biological agent detection and communication purposes)
        Portable Meteorological Station (monitors temperature, wind speed, wind direction and barometric
         pressure at a minimum)
        Computer aided dispatch system
        Commercially available crisis management software
        Mobile Display Terminals

   Note: In an effort to improve public safety interoperability, all new or upgraded radio systems and new
   radio equipment should be compatible with a suite of standards called ANSI/TIA/EIA-102 Phase I (Project
   25). These standards have been developed to allow for backward compatibility with existing digital and
   analog systems and provide for interoperability in future systems. The FCC has chosen the Project 25 suite
   of standards for voice and low-moderate speed data interoperability in the new nationwide 700 MHZ
   frequency band and the Integrated Wireless Network (IWN) of the U.S. Justice and Treasury Departments
   has chosen the Project 25 suite of standards for their new radio equipment. In an effort to realize improved
   interoperability, all radios purchased under this grant should be APCO 25 compliant.

5. Detection Equipment - Equipment to sample, detect, identify, quantify, and monitor for chemical,
   biological, radiological/nuclear and explosive agents throughout designated areas or at specific points:

   Chemical                                                        Ion Mobility Spectrometry
      M-8 Detection Paper for chemical agent
                                                                   Stand-Off Chemical Detector
       identification
                                                                   M-272 Chemical Agent Water Test Kit
      M-9 Detection Paper (roll) for chemical
       agent (military grade) detection                            Colormetric Tube/Chip Kit specific for
                                                                    TICs and CBRNE applications
      M-256 Detection Kit for Chemical Agent
       (weapons grade—blister: CX/HD/L; blood:                     Multi-gas Meter with minimum of O2 and
       AC/CK; and nerve: GB/VX) detection                           LEL
      M-256 Training Kit                                          Leak Detectors (soap solution, ammonium
                                                                    hydroxide, etc)
      M-18 Series Chemical Agent Detector Kit
       for surface/vapor chemical agent analysis                   pH Paper/pH Meter
      Hazard Categorizing (HAZCAT) Kits                           Waste Water Classifier Kit
      Photo-Ionization Detector (PID)                             Oxidizing Paper
      Flame Ionization Detector (FID)                             Protective cases for sensitive detection
                                                                    equipment storage & transport
      Surface Acoustic Wave Detector
      Gas Chromatograph/Mass Spectrometer
       (GC/MS)
   Biological
      Point Detection Systems/Kits (Immunoassay or other technology)
   Radiological/Nuclear
      Radiation detection equipment (electronic or other technology that detects alpha, beta, gamma, and
       high intensity gamma)
      Personal Dosimeter
      Scintillation Fluid (radiological) pre-packaged
      Radiation monitors

Homeland Security ODP-Phase 2                Page 19 of 25                           Thurston Co. DEM-Region 3
                                                                                                      E04-032
    Explosive
        Canines (initial acquisition, initial operational capability only)

6. Decontamination Equipment - Equipment and material used to clean, remediate, remove or mitigate
   chemical and biological contamination:
   Chemical
      Decontamination system for individual and mass application with environmental controls, water
       heating system, showers, lighting, and transportation (trailer)
      Decon Litters/roller systems
      Extraction Litters, rollable
      Runoff Containment Bladder(s), decontamination shower waste collection with intrinsically-safe
       evacuation pumps, hoses, connectors, scrub brushes, nozzles
      Spill Containment Devices
      Overpak Drums
      Non-Transparent Cadaver Bags (CDC standard)
      Hand Carts
      Waste water classification kits/strips

   Biological
       HEPA (High Efficiency Particulate Air) Vacuum for dry decontamination

7. Physical Security Enhancement Equipment - Equipment to enhance the physical security of critical
   infrastructure.

   Surveillance, Warning, Access/Intrusion Control
      Ground
        · Motion Detector Systems: Acoustic; Infrared; Seismic; Magnetometers
        · Barriers: Fences; Jersey Walls
        · Impact Resistant Doors and Gates
        · Portal Systems; locking devices for access control
        · Alarm Systems
        · Video Assessment/Cameras: Standard, Low Light, IR, Automated Detection               Personnel
          Identification: Visual; Electronic; Acoustic; Laser; Scanners; Cyphers/Codes
        · X-Ray Units
        · Magnetometers
        · Vehicle Identification: Visual; Electronic; Acoustic; Laser; Radar
      Waterfront
        · Radar Systems
        · Video Assessment System/Cameras: Standard, Low Light, IR, Automated Detection
        · Diver/Swimmer Detection Systems; Sonar
        · Impact Resistant Doors and Gates
        · Portal Systems
        · Hull Scanning Equipment
        · Plus all those for Ground
   Sensors - Agent/Explosives Detection
      Chemical: Active/Passive; Mobile/Fixed; Handheld
      Biological: Active/Passive; Mobile/Fixed; Handheld
      Radiological
      Nuclear
      Ground/Wall Penetrating Radar
   Inspection/Detection Systems
      Vehicle & Cargo Inspection System - Gamma-ray
      Mobile Search & Inspection System - X-ray
      Non-Invasive Radiological/Chem/Bio/Explosives System - Pulsed Neutron Activation
Homeland Security ODP-Phase 2                    Page 20 of 25                  Thurston Co. DEM-Region 3
                                                                                                 E04-032
   Explosion Protection
      Blast/Shock/Impact Resistant Systems
      Protective Clothing
      Column and Surface Wraps; Breakage/Shatter Resistant Glass; Window Wraps
      Robotic Disarm/Disable Systems

8. Terrorism Incident Prevention Equipment (Terrorism Early Warning, Prevention, and Deterrence
   Equipment and Technologies) - State and local public safety agencies will increasingly rely on the
   integration of emerging technologies and equipment to improve jurisdictional capabilities to deter and
   prevent terrorist incidents. This includes, but is not limited to, equipment and associated components that
   enhance a jurisdiction's ability to disseminate advanced warning information to prevent a terrorist incident
   or disrupt a terrorist's ability to carry out the event, including information sharing, threat recognition, and
   public/private sector collaboration.
        Data collection/information gathering software
        Data synthesis software
        Geographic Information System information technology and software
        Law enforcement surveillance equipment

9. CBRNE Logistical Support Equipment - Logistical support gear used to store and transport the
   equipment to the CBRNE incident site and handle it once onsite. This category also includes small support
   equipment including intrinsically-safe (non-sparking) hand tools required to support a variety of tasks and to
   maintain equipment purchased under the grant as well as general support equipment intended to support
   the CBRNE incident response:

        Equipment trailers                                          Water     pumps     for    decontamination
        Weather-tight containers for equipment                       systems
         storage                                                     Bar code scanner/reader for equipment
        Software for equipment tracking and                          inventory control
         inventory                                                   Badging system equipment and supplies
        Handheld computers for Emergency                            Cascade system for refilling SCBA oxygen
         Response applications                                        bottles
        Small Hand tools                                            SCBA fit test equipment and software to
        Binoculars, head lamps, range finders and                    conduct flow testing
         spotting scopes (not for weapons use)                       Testing Equipment for fully encapsulated
        Small Generators to operate light sets,                      suits
         water pumps for decontamination sets                        Cooling/Heating/Ventilation          Fans
        Light sets for nighttime operations/security                 (personnel and decontamination tent use)
        Electrical Current detectors                                HAZMAT Gear Bag/Box
        Equipment harnesses, belts, and vests
        Isolation    containers    for    suspected
         chemical/biological samples
        Bull horns

10. CBRNE Incident Response Vehicles - This category includes special-purpose vehicles for the transport
    of CBRNE response equipment and personnel to the incident site. Licensing and registration fees are the
    responsibility of the jurisdiction and are not allowable under this grant. In addition, general purpose
    vehicles (squad cars, executive transportation, etc.), fire apparatus, and tactical/armored assault vehicles
    are not allowable. Allowable vehicles include:
         Mobile command post vehicles
         Hazardous materials (HazMat) response vehicles
         Bomb response vehicles
         Prime movers for equipment trailers
         2-wheel personal transport vehicles for transporting fully suited bomb technicians, Level A/B suited
          technicians to the Hot Zone
         Multi-wheeled all terrain vehicles for transporting personnel and equipment to and from the Hot Zone
Homeland Security ODP-Phase 2                  Page 21 of 25                            Thurston Co. DEM-Region 3
                                                                                                         E04-032
11. Medical Supplies and Pharmaceuticals - Medical supplies and pharmaceuticals required for response to
    a CBRNE incident. Grantees are responsible for replenishing items after shelf-life expiration date(s).

   Medical Supplies                                              Morgan Eye Shields
      Automatic Biphasic External Defibrillators                Nasogastric Tubes
       and carry bags                                            Oxygen administration equipment and
      Equipment and supplies for establishing                    supplies (including bag valve masks;
       and maintaining a patient airway at the                    rebreather and non-rebreather masks,
       advanced life support level (to include OP                 and nasal cannulas; oxygen cylinders,
       and NG airways; ET tubes, styletes,                        regulators,     tubing,    and    manifold
       blades, and handles; portable suction                      distribution systems; and pulse oximetry,
       devices and catheters; and stethoscopes                    Capnography & CO2 detection devices)
       for monitoring breath sounds)                             Portable Ventilator
      Blood Pressure Cuffs                                      Pulmonary Fit Tester
      IV Administration Sets (Macro and Micro)                  Syringes (3cc and 10cc)
       and Pressure Infusing Bags                                26 ga ½" needles (for syringes)
      IV Catheters (14, 16, 18, 20, and 22                      21 ga. 1 ½ " needles (for syringes)
       gauge)                                                    Triage Tags and Tarps
      IV Catheters (Butterfly 22, 24 and 26                     Sterile and Non-Sterile dressings, all
       gauge)                                                     forms and sizes
      Manual          Biphasic       Defibrillators             Gauze, all sizes
       (defibrillator, pacemaker, 12 lead) and
       carry bags
      Eye Lense for Lavage or Continuous
       Medication

   Pharmaceuticals                                               Lasix
      2Pam Chloride                                             Lidocaine
      Adenosine                                                 Loperamide
      Albuterol Sulfate .083%                                   Magnesium Sulfate
      Albuterol MDI                                             Methylprednisolone
      Atropine 0.1 & 0.4 mg/ml                                  Narcan
      Atropine Auto Injectors                                   Nubain
      Benadryl                                                  Nitroglycerin
      CANA Auto Injectors                                       Normal Saline (500 and 1000 ml bags)
      Calcium Chloride                                          Potassium Iodide
      Calcium Gluconate 10%                                     Silver Sulfadiazine
      Ciprofloxin PO                                            Sodium Bicarbonate
      Cyanide kits                                              Sterile Water
      Dextrose                                                  Tetracaine
      Dopamine                                                  Thiamine
      Doxycycline PO                                            Valium
      Epinephrine
      Glucagon

12. CBRNE Reference Materials - Reference materials designed to assist emergency first responders in
    preparing for and responding to a CBRNE incident. This includes but is not limited to the following:
        NFPA Guide to hazardous materials
        NIOSH Hazardous Materials Pocket Guide
        North American Emergency Response Guide
        Jane's Chem-Bio Handbook
        First Responder Job Aids



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13. Early Alert Systems – Early Alert Systems are defined to include some or all of the following: hazard
    prediction and assessment capability software; threat modeling; nationwide databases of first responder
    assets, civil authorities, and communications means; and citizen warning capabilities.
   To assist grantees with equipment purchases, ODP has established a number of support programs. These
   include: 1) the ODP Help Line; 2) the Equipment Purchase Assistance Program; and, 3) the Domestic
   Preparedness Equipment Technical Assistance Program (DPETAP). The ODP Help Line (1-800-368-6498)
   provides grantees with answers to non-emergency equipment questions. Likewise, the Equipment
   Purchase Assistance Program provides ODP grantees with access to GSA prime vendors through
   memoranda or agreement with the Defense Logistics Agency and the Marine Corps Systems Command.
   Finally, the DPETAP program provides on-site training in the use and maintenance of specialized response
   equipment. Additional information on each of these programs can be found on the ODP website located at:
   http://www.ojp.usdoj.gov/odp.
Exercise:
Funds from the First Responder Preparedness Allocation may be used to plan for, design, develop, conduct
and evaluate exercises that train emergency responders and assess the readiness of jurisdictions to prevent
and respond to a terrorist attack. Exercises must be threat and performance-based, in accordance with ODP's
Homeland Security Exercise and Evaluation Program (HSEEP) manuals. These manuals will provide explicit
direction on the design, conduct and evaluation of terrorism exercises. Exercises conducted with ODP support
(grant funds or direct support) must be managed and executed in accordance with the HSEEP. Exercise funds
shall not be used for terrorism prevention and response equipment; for exercise models, simulations or games;
activities unrelated to CBRNE (chemical, biological, radiological, nuclear and explosive) exercises; or
personnel, contractors/consultants, travel, supplies or other items procured prior to the award start date of the
grant or otherwise budgeted for with state or local funds.
1. Exercise Planning Workshop - Grant funds may be used to plan and conduct an Exercise Planning
    Workshop to include costs related to planning, meeting space and other meeting costs, facilitation costs,
    materials and supplies, travel and exercise plan development.
2. Full or Part-Time Staff or Contractors/Consultants - Full or part-time staff may be hired to support
    exercise-related activities. Payment of salaries and fringe benefits must be in accordance with the policies
    of the state or unit(s) of local government and have the approval of the state or the awarding agency,
    whichever is applicable. The services of contractors/consultants may also be procured by the state in the
    design, development, conduct and evaluation of CBRNE exercises. The applicant's formal written
    procurement policy or the Federal Acquisition Regulations (FAR) must be followed.
3. Overtime - Payment of overtime expenses will be for work performed by award (SAA) or sub-award
    employees in excess of the established work week (usually 40 hours). Further, overtime payments are
    allowed only to the extent the payment for such services is in accordance with the policies of the state or
    unit(s) of local government and has the approval of the state or the awarding agency, whichever is
    applicable. In no case is dual compensation allowable. That is, an employee of a unit of government may
    not receive compensation from their unit or agency of government AND from an award for a single period
    of time (e.g., 1:00 pm to 5:00 pm), even though such work may benefit both activities. Fringe benefits on
    overtime hours are limited to FICA, Workman's Compensation and Unemployment Compensation.
4. Travel - Travel costs (i.e., airfare, mileage, per diem, hotel, etc.) are allowable as expenses by employees
    who are on travel status for official business related to the planning and conduct of the exercise project(s).
    These costs must be in accordance with either the federal or an organizationally-approved travel policy.
5. Supplies - Supplies are items that are expended or consumed during the course of the planning and
    conduct of the exercise project(s) (e.g., copying paper, gloves, tape, and non-sterile masks).
6. Implementation of the HSEEP - Costs related to setting up and maintaining a system to track the
    completion and submission of AARs and the implementation of corrective actions from exercises, which
    may include costs associated with meeting with local jurisdictions to define procedures. (Note: ODP is
    developing a national information system for the scheduling of exercises and the tracking of AAR/CAPs to
    reduce the burden on the states and to facilitate national assessments of preparedness.)
7. Other Items - These costs include the rental of space/locations for exercise planning and conduct,
    exercise signs, badges, etc.
Training:

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                                                                                                         E04-032
Funds from the First Responder Preparedness Allocation may be used to enhance the capabilities of state and
local first responders through the development of a state homeland security training program. Allowable
training-related costs include:
1. Establishment of CBRNE training capacities within existing training academies, universities or
   junior colleges - Grantees using these funds to develop their own courses should address the critical
   training areas and gaps identified in the State's Homeland Security Strategy and must adhere to the ODP
   Emergency Responder Guidelines. These guidelines may be found at:
   http://www.ojp.usdoj.gov/odp/whatsnew/whats_new.htm.
   To facilitate the development of training consistent with the ODP Emergency Responder Guidelines, states
   are encouraged to adopt the following current ODP awareness and performance level courses:
       Emergency Response to Terrorism: Basic Concepts
       Emergency Response to Terrorism: Basic Concepts (Train the Trainer)
       Emergency Response to Terrorism: Basic Concepts (Self-Study)
       Managing Civil Actions in Threat Incidents (MCATI): Basic Course (Train the Trainer)
       Terrorism Awareness for Emergency Responders (Internet)
       Emergency Medical Services (EMS): Basic Concepts for WMD Incidents (Internet)
       Public Works: Basic Concepts for WMD Incidents (Internet)
       Law Enforcement Response to Weapons of Mass Destruction-Awareness
       Law Enforcement Response to Weapons of Mass Destruction-Awareness (Train the Trainer)
       Campus Law Enforcement Awareness Training on WMD Terrorism
       Incident Response to Terrorist Bombings-Awareness
       WMD Radiological/Nuclear Awareness
       WMD Radiological/Nuclear Awareness (Train the Trainer)
       WMD Crime Scene Management for Emergency Responders
       Emergency Response to Terrorism: Operations Course (Train the Trainer)

   For a detailed description of each of these courses please refer to the ODP WMD Training Course
   catalogue located at: http://www.ojp.usdoj.gov/odp/
2. Overtime costs associated with attendance at ODP sponsored CBRNE training courses - The target
   audience for training supported through the FY 2003 SHSGP II must be emergency responders,
   emergency managers and public/elected officials within the following disciplines: firefighters, law
   enforcement, emergency management, emergency medical services, hazardous materials, public works,
   public health, health care, public safety communications, governmental administrative and private security
   guards.
                                 Training Course Matrix Awareness Level
     Course Number    Course Title
     AWR-100          Emergency Response to Terrorism:Basic Concepts
     AWR-101          Emergency Response to Terrorism:Basic Concepts (Train-the-Trainer)
     AWR-102          Emergency Response to Terrorism:Basic Concepts (Self-Study)
     AWR-103          Managing Civil Actions in Threat Incidents (MCATI)Basic Course (Train-the-Trainer)
     AWR-110          Terrorism Awareness for Emergency Responders (Internet) http://www.teexwmdcampus.com
     AWR-111          Emergency Medical Services (EMS):Basic Concepts for WMD Incidents (Internet)
                      http://www.teexwmdcampus.com
     AWR-112          Public Works:Basic Concepts for WMD Incidents (Internet) http://www.teexwmdcampus.com
     AWR-120          Law Enforcement Response to WMD – Awareness
     AWR-121          Law Enforcement Response to WMD – Awareness ((Train-the-Trainer)
     AWR-130          Incident Response to Terrorist Bombings – Awareness
     AWR-140          WMD Radiological/Nuclear Awareness
     AWR-141          WMD Radiological/Nuclear Awareness (Train-the-Trainer)

                                  Training Course Matrix Performance Level
     Course Number    Course Title
     PER-200          WMD Crime Scene Management for Emergency Responder
     PER-201          WMD HazMat Evidence Collection
     PER-202          Managing Civil Actions in Threat Incidents (MCATI):Protester Devices
     PER-210          Public Works:Planning for and Responding to a Terrorism/WMD Incident

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                                                                                                              E04-032
     PER-211          Emergency Medical Services (EMS)Operations and Planning for WMD
     PER-220          Emergency Response to Domestic Biological Incidents – Operations Level
     PER-221          WMD Tactical Operations –Technician Level
     PER-222          Public Safety Response – Sampling Techniques and Guidelines
     PER-224          Computer-Aided Management of Emergency Operations (CAMEO)– Operations Level
     PER-225          Law Enforcement Response to WMD – Operations Level ((Train-the-Trainer)
     PER-226          Advanced Chemical and Biological Integrated Response Course (ACBIRC)–Technician Level
     PER-230          Incident Response to Terrorist Bombings Operations (Train-the-Trainer)
     PER-240          WMD Radiological/Nuclear Responder Operations Course
     PER-241          WMD Radiological/Nuclear Course for HazMat Technicians
     PER-242          WMD Exercise Development Course Mobile Training Team
     PER-250          Emergency Response to Terrorism:Operations Course
     PER-251          Emergency Response to Terrorism:Operations Course (Train-the-Trainer)
     PER-260          WMD Technical Emergency Response Training Course (Live-Agent)
     PER-261          WMD Hazardous Materials Technician Training Course (Live-Agent)
     PER-262          WMD Hazardous Materials Technician Sustainment (HTS)

                                Training Course Matrix Planning/Management Level
     Course Number    Course Title
     MGT-300          Managing Civil Actions in Threat Incidents (MCATI):Command Course
     MGT-310          WMD:Threat and Risk Assessment (Local Jurisdiction)
     MGT-311          Mayoral Institute for WMD/Terrorism Incident Preparedness
     MGT-312          Senior Officials Workshop for WMD/Terrorism Incident Preparedness
     MGT-313          Incident Management/Unified Command for WMD/Terrorism Incidents
     MGT-360          WMD Incident Command Training (Live Agent)
     MGT-361          WMD Hands-On Training (HOT)(Live Agent)
     MGT-380          Managing Weapons of Mass Destruction: An Executive-Level Program for Sheriffs
     MGT-390          Hospital Emergency Management: Concepts and Implications of WMD Terrorist Incidents
     MGT-400          Homeland Security Master ’s Degree Program

Planning/Administration:
Funds from the First Responder Preparedness Allocation may be used to pay for activities associated with the
completion of the FY 2003 assessment and strategy update process, as well as for those costs associated with
the implementation of the overall state homeland security strategy, including:

a.     Conducting training sessions to ensure accurate completion of the needs assessment;
b.     Updating and refining statewide homeland security strategic plans;
c.     Hiring of full or part-time staff or contractors/consultants to assist with the collection of the needs
       assessment data and updating of the state strategic plan;
d.     Travel expenses;
e.     Meeting-related expenses;
f.     Implementing and managing programs for equipment acquisition, training and exercises;
g.     Conducting local or regional strategy implementation meetings;
h.     Hiring of full or part-time staff or contractors/ consultants to assist with the implementation and
       administration of the state homeland security strategic plan; and,
i.     Acquisition of authorized office equipment. (Note: Authorized office equipment includes personal
       computers, laptop computers, printers, LCD projectors and other equipment or software which may be
       required to support implementation of the state strategy.)
For a complete list of allowable meeting-related expenses, please review the OJP Office of the Comptroller
(OC) Financial Guide at: http://www.ojp.usdoj.gov/FinGuide.)

UNAUTHORIZED EXPENDITURES:

Grant funds awarded under this program may not be used for emergency responder programs inconsistent
with the state’s homeland security strategy, or for equipment, training or planning/administrative costs incurred
prior to the award start date of the grant or otherwise budgeted for with state or local funds.




Homeland Security ODP-Phase 2                    Page 25 of 25                                 Thurston Co. DEM-Region 3
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