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					                                          At a Meeting of Pembroke Dock
                                          Town Council held at the Pater
                                          Hall, Pembroke Dock on Thursday
                                          4th June 2009.

                                          PRESENT:
                                          Councillor P. E. George(Mayor)
                                          Councillors R Watts, C. Gwyther, D. King,
                                          A. McNaughton, C. Fortune, P Gwyther,
                                          D. Esmond, A. Wilcox, E. Cook, S Perkins

                                          IN ATTENDANCE:
                                          Ian Jones, Town Clerk
                                          Moira Saunders, Committee Clerk

22. APOLOGIES FOR ABSENCE

Apologies were received from Councillor M Colgan, K Higgs and S Beasley

23. QUESTION AND ANSWER SESSION WITH MEMBERS OF THE PUBLIC

There were no questions from members of the public.

24. MINUTES

(a). Minute 2

Councillor P Gwyther stated that he did not second this motion. Councillor A
McNaughton seconded the motion.

With that change in place, it was :-

                       PROPOSED by Councillor C Fortune
                       SECONDED by Councillor P Gwyther

                       RESOLVED
                       That the Minutes of the meeting of the Town Council
                       held on 23rd April 2009 are adopted.


It was:-
                       PROPOSED by Councillor C Fortune
                       SECONDED by Councillor P Gwyther

                       RESOLVED
                       That the minutes of the Annual General Meeting held on
                       7th May 2009 are adopted
                                          22
25. MATTERS ARISING FROM THE MINUTES

(a). Minute 2 – Mr Roger Footner expressing his concern about the state of
buildings in the Town

The Town Clerk had written to the County Council regarding this issue and was awaiting
a reply.

(b). Minute 5 – Discussion with Mr Ashley Warlow from the CHC regarding Argyle
Street Surgery

The Town Clerk asked the meeting whether any specific issues were available so that
these could be sent to the Local Healthboard . Councillor D King suggested that in the
absence of Councillor K Becton this is deferred to the next meeting of the Town Council.
This was agreed.

(c). Minute 7 (2). Armed Forces Day

The Town Clerk reported that he had heard from that the Sea Cadets were attending,
although Councillor R Watts was still awaiting a response from the Royal British Legion
and the Cadet Forces. The Town Clerk suggested that a decision was to be made on the
10th June as to where to hold the service. If at that date the agreement to use the Garrison
Chapel had not been made.

(d). Minute 7 (5) Vehicle Activated Signs

The Town Clerk stated that he was awaiting a response from Mr J Price.

(e) Minute 7 (10b) Donation to Pembroke Dock Sunderland Trust

The Town Clerk reported that he had received a letter of thanks for the donation.

(f). Minute 8(13) Footpath between Treowen Road and Bufferland terrace

Councillor A Wilcox suggested that to move progress with this issue as it had been
underway for some years that the Town Council agrees to pay half the costs of moving
the pole that partially blocks the footpath. Then the County Council could be persuaded
to adopt the footpath. The Town Clerk had emailed Mr Matt Cloud regarding whether the
footpath could be adopted without any other work other than the pole being removed and
was waiting for a response.

It was:
                               PROPOSED by Councillor A Wilcox
                               SECONDED by Councillor E Cook

                               RESOLVED
                               That the Town Council agree with the County Council
                               to pay for half of the costs for moving the power supply
                                             23
                              pole that blocks the footpath between Treowen road
                              and Bufferland Terrace.

(g). Minute 8 (15) Employment of a litter picker in Pembroke Dock

The Town Clerk reported that he was preparing a Service Level Agreement to be used
when „buying‟ the services of a litter picker from the County Council. He stated that there
needed to be penalty clauses included in order to determine and maintain the required
service. The Town Clerk suggested that the Town Council should trial the services of the
litter picker employed by the County Council for three months to determine whether the
arrangement was working.
Councillor A Wilcox then suggested that the Town Council should employ a litter picker
directly should the arrangement with the County Council fail.
Councillor P Gwyther expressed the view that he believed the Town Council were going
to employ a litter picker directly and that he was not happy with using the County
Council service.
The Town Clerk explained that it was important not to duplicate the service that is
provided by the County Council and that it could be more effective „to top up‟ this
service thus avoiding the costs involved around direct employment.
Councillor A Wilcox asked whether the litter picker would be self employed, the Town
Clerk replied that this could have its own difficulties.
Councillor P Gwyther asked the Town Clerk whether he had a cleaning rota from the
County Council . The Town Clerk stated that he was waiting to receive an up to date rota
so he could determine the service the Town Council should be providing.
Councillor D King suggested that the litter picker is employed in the different wards so
that everyone could benefit from the enhanced service.

26. REPORT OF TOWN CLERK.

PART 1 – GENERAL.

24. MEETING DATES FOR 2009/10 YEAR.

The Town Clerk attached Appendix A, a list of suggested dates for meetings for 2009/10
year. In arriving at the various dates the Town Clerk had taken into account as far as
possible the meeting dates of Pembroke Town Council so that clashes were reduced.
These meeting dates were acceptable to the Town Council.

25. CASUAL VACANCY PEMBROKE DOCK TOWN COUNCIL – MARKET
WARD.

The Town Clerk had been notified by the Electoral Services Office Manager that a
request has been made for the vacancy to be filled by the holding of an election. The
Town Clerk was awaiting details from the County Council as to when that would take
place.




                                            24
26. PEMBROKE DOCK TOWN COUNCIL ANNUAL REPORT.

The Town Clerk had attached as Appendix B a first draft of the Pembroke Dock Town
Council Annual Report for the 2008/9 year. Some photographs and the Town Crest
would be included on the report when it was finally approved. Members needed to give
the Town Clerk an idea of what items they wished to include as targets for the 2009/10
year in addition to the targets for clearance of correspondence etc which was to be the
same as last year. The Town Clerk was already aware that there was to be a review of the
original Action Plan and this would be a priority for the incoming Town Clerk. The Town
Council would also note that the Town Clerk had included in the annual report a
suggestion that the Town Council meet on a regular basis with some Youth Consultation
Group perhaps facilitated by the PCSOs or some other organisation such as the Youth
Leaders at the Youth Centre.
Councillor E Cook commented that both herself and Councillor S Perkins were not
included. The Town Clerk replied that he would make that amendment.
Councillor P Gwyther commended the Town Clerk on producing an excellent report.

27. REVIEW OF THE TOWN COUNCIL WELSH LANGUAGE SCHEME.

The Town Clerk attached as Appendix C a copy of his review of the Town Council
Welsh Language Scheme.
Councillor P Gwyther asked what happened in the office if a Welsh speaker made
contact. The Town Clerk replied that he ensured that a Welsh speaker responded to the
call.

28. 30th ANNIVERSARY OF IRISH FERRY LINK BETWEEN PEMBROKE
DOCK AND ROSSLARE.

The Town Clerk was informed that at the end of May Irish Ferries were to celebrate the
30th Anniversary of its link with Pembroke Dock. It had been suggested that the Town
Council might hold a reception to mark the occasion.
Councillor P Gwyther stated that Pembroke Dock was not mentioned in the Irish Ferry
brochure only Pembroke. He suggested that if the Town Council held a small reception to
celebrate the 30th anniversary they might consider putting Pembroke Dock in the
brochure. Councillor P Gwyther also added that Fishguard & Goodwick Town Council
have built a good relationship with Stena.
Councillor A Wilcox suggested that the Town Council approached Irish Ferries in an
attempt to set up liaison committee in order to improve the town profile with the
company.

It was:
                             PROPOSED by Councillor A Wilcox
                             SECONDED by Councillor D King

                             RESOLVED
                             That the Town Council approach Irish Ferries with the
                             intention of creating a liaison committee.

                                          25
29. PERSONNEL SUB COMMITTEE.

This Sub Committee had met and had considered the question of producing terms of
reference. The draft proposals had been submitted to the Monitoring Officer at
Pembrokeshire County Council. On receipt of the reply from the Monitoring Officer the
Sub Committee met with the Town Clerk before submitting the document to the Town
Council for their approval.
The terms of reference for the personnel committee were placed in front of the Town
Council. Councillor D King as a member of this committee briefly outlined the
document. Councillor D King suggested that this issue was deferred to the next Town
Council meeting to allow Councillors the opportunity to read the document in full.

Councillor S Perkins entered the chamber at 7.06 p.m.

PART 2 – CORRESPONDENCE.

30. PEMBROKE DOCK W.I. COUNTRY MARKET AND THE POSSIBILITY
OF A FARMERS MARKET IN THE TOWN.

Members were made aware that the W I County Market ceased to operate in the town
from Friday 28th May 2009. The traders had reported that their takings have dropped by
some 25% over the past 5/6 months.
The Town Clerk was also asked to make some enquiries about whether the current
Pembroke Farmers Market would be interested in operating in Pembroke Dock on one or
two Saturdays in the month on dates when they were not in Pembroke. The Town Clerk
had made contact with Elizabeth Gossage the Development Officer for Pembroke 21C
Community association who was instrumental in arranging the Farmers Market at
Pembroke Town Hall. She in turn had spoken to Kate Morgan the County Council Food
Officer. In her reply she stated “On the face of it we both felt that two Farmers Markets
so close together would not work – it was likely to make them both unsustainable. The
producers would probably not be keen either for that reason. We had taken three years to
build up the Pembroke Farmers Market so that it now had 8 -13 regular producers and
between 300 (winter) and 900 shoppers each market”. Ms Gossage had stated that she
was prepared to come and speak to the Town Council about the matter if required.
Councillor D King asked that the Town Council discover what days the Farmers Market
may be available. Councillor S Perkins suggested that the Town Council should pursue
this issue and that Ms Kate Morgan and Ms Gossage were invited to a future meeting of
the Town Council to give Councillors the opportunity to discuss any possible ways
forward.

31. COMMUNITY ACTION FOR CLIMATE CHANGE NETWORK.

The Town Clerk received a late notification of an event which was held in Aberystwyth
on 19th May 2009. This was an initiative by the Welsh Assembly Government in
collaboration with Science Shops Wales. The idea of the network was:-

      Offering a forum for developing more collaborative working regionally and wider
       as needed
                                           26
      Offering training and development (including mentoring and coaching)
       opportunities
      Offering access to a wide range of resources including people, expertise and
       advice
      Offering access to current policies and other information on climate change and
       sustainable development as appropriate
      Offering information on key Government information, policies and action for
       climate change
      Offering information on resources available from a range of related organisations
      Offering a link to a Wales wide organisation promoting sustainable development
       and action on climate change
      Creating a platform for exchange of knowledge, skills and good practice.

Councillor S Perkins suggested that the Town Clerk kept the Town Council informed of
this issue.

32. LLANION COMMUNITIES FIRST MONTHLY BULLETIN.

The May bulletin was placed on the table to the RHS of the Chamber for members to
peruse.

33. PEMBROKESHIRE TOURISM.

The latest Newsletter was placed on the RHS of the Chamber for members to peruse.

34. CHANGES TO BT PUBLIC PAYPHONES – REMOVAL OF CASH
PAYMENT FACILITY.

The Town Clerk had received a letter from the County Council informing him that BT
will be removing the cash payment facility from the following telephone boxes within the
Town Council area:-

   (a) Military Road, Pennar, Pembroke Dock.
   (b) Pier Road, Pembroke Dock.

BT pointed out that customers would be able to take telephone calls from these boxes
using a BT Chargecard, any calling card, via any reverse charge system, via the operator
or by credit or debit card.
Councillor A McNaughton pointed out to the Town Council that making such calls from
these telephones was very expensive. Councillor A Wilcox said that the telephone box in
Military Road was vandalised but rarely used to telephone. Councillor D Esmond felt that
it was better to have the boxes converted to card use rather than loose the boxes
altogether.




                                           27
34. REPLACEMENT OF GABION REVETMENT WITH ROCK ARMOUR,
LAND ADJACENT TO CAR PARK AT FORT ROAD, PEMBROKE DOCK.

The Town Clerk attached as Appendix D copies of the correspondence to / from the
Countryside Council for Wales on the above topic. Members considered the content.
Councillor R Watts reported that the situation on the beach at Fort Road had deteriorated
as the large rocks had started to split and children were playing on them. The north side
of the car park had not been finished and there were still rocks waiting to be used.
Councillor P Gwyther expressed the view that this was a success story as the CCW seem
to be monitoring what the County Council were doing and this might help avoid any
future problems.

35. APPLICATION FOR A REVIEW OF A PREMISES LICENCE – BUSH
TAVERN, 65, BUSH STREET, PEMBROKE DOCK.

The Town Clerk attached at Appendix E an application for review of the above licence
which had been made by the Police.
Councillor A Wilcox stated that the landlord at the Bush Tavern had been removed since
these problems had happened. Councillor R Watts also told the meeting that it seemed the
previous landlord could not cope when fighting started in his establishment.
Councillor D King reported that he had heard only anecdotal comments about trouble at
this public house. Councillor P Gwyther commented that at a previous training session
he was made aware that the police will accept anecdotal evidence in these situations as
long as it was all recorded and could also be reported anonymously. Councillor A
McNaughton suggested that the Town Council should concur with the wishes of the
police. This was agreed.

36. CONSENT STREET STATUS – DIMOND STREET, PEMBROKE DOCK.

The Town Clerk had received notification from the County Council that having received
no response to the Public Notice about Street Trading at this location the Cabinet had
agreed to make a Street Trading Order which would make Dimond Street a Consent
Street with effect from 26th June 2009. The formal notification of the Order appeared in
the Western Telegraph on 27th May and 3 June. The Town Council would be billed for
these advertisements in due course.
The Town Clerk reported that he had emailed the French Market organisation to
determine whether they would be prepared to come to Pembroke Dock and use Dimond
Street.

37. OPEN DOORS DAYS 2009.

The above scheme was operated by the Civic Trust for Wales and this year it would be
taking place throughout September. The idea was to give the public free access to
discover special places of interest and to renew a sense of place and civic pride. The
Town Council had been asked if it would like to take part in such a scheme for example
opening the Pater Hall for a historical exhibition of Pembroke Dock which would be
organised jointly by the Town Council and the Museum Trust. The Town Clerk had
further details of the scheme should the Town Council be interested.
                                           28
Councillor R Watts felt that the Museum Trust would be happy to collaborate.
The Town Clerk reported that 4th September was to be the date set aside for this event. It
was agreed that the Town Clerk was to write to the County Council and Townscape
Heritage about the Paterchurch Tower. Councillor C Gwyther was to be asked to progress
this issue.

38. A COMMUNITY TRANSPORT FORUM FOR PEMBROKESHIRE.

The above event was to be held at Letterston Memorial Hall on Monday 8th June 2009
from 1030 to 1500hrs (1030am to 3.00pm). The event would allow participants to be
updated with news about the Town Rider Service, Country Cars Service, Pembrokeshire
Voluntary Transport Association initiatives etc together with information
about the Pembrokeshire Minibus Match Project. Councillor E Cook informed that as she
was attending this event for her work she would be happy to report back to the Town
Council.

39. APPLICATION FOR FINANCIAL ASSISTANCE FROM WEST WALES
CAR CLUB.

At the last meeting which considered an application for grant aid the Town Clerk was
asked to write to the organisation to request further information in connection with their
application. In reply to the questions posed the Chairperson of the organisation had
stated:-
    1. There were 81 members of the Club via its online Forum as well as a further 66
         members of its Facebook Group. Approximately 25% of these members were
         from the Pembroke Dock Area.
    2. The Club would be holding one event in Pembroke Dock during road safety week
         and this would be open to young people from the Community who were aged 16 –
         25.
    3. The cost of holding the Road Safety Education event which would be provided by
         a specialist company is £3450. The aim was to forge links with the Youth Centre,
         Greenlinks Community Interest, Dyfed Powys Police and the Youth Offending
         Team to try and target potential participants
    4. So far the group had received donations from the Milford Haven Port Authority
         (£100), Murco (£1000) as well as contributions from members of the club who
         have held bric a brac sales etc.
    5. It was hoped that use will be made of the Pater Hall facilities for the event.

Councillors S Perkins and E Cook expressed their interest in this matter and took no
further part in the discussion or decision.
The Town Clerk stated that the police were hoping to support this event and that it would
be targeting young drivers. The Town Clerk reminded the Council that this could fall
outside the Section 137 grants as there was a budget head covering crime prevention so
there was not the same limit on any grant agreed.
Councillor A Wilcox suggested that if this organisation made over the £3450 needed to
hold the proposed event that the Town Council asked them for a balance sheet to
determine how the money was spent.


                                           29
It was :
                                    PROPOSED by Councillor P Gwyther
                                    SECONDED by Councillor A McNaughton

                                    RESOLVED
                                    That the Town Council donate £350 to the West
                                    Wales Car Club to help them towards the cost of
                                    mounting the Road safety Education Event
                                    planned for October 2009.

40. EVALUATION OF “SHELTER CYMRU” PRESENTATION.

The Town Clerk had received a request from Shelter Cymru requesting that they come to
a Town Council Meeting to evaluate the presentation they made at the last meeting. It
was suggested that the evaluation should take no longer than 30 minutes.
Councillor P Gwyther suggested that a written response should be made to Shelter
Cymru. Councillor S Perkins thought that perhaps responses could be made by email.

41. WELSH LANGUAGE BOARD – HAVE YOUR SAY ABOUT THE WELSH
LANGUAGE.

The Board had recently published a booklet on the above subject a copy of which was
been placed on the table to the RHS of the Chamber. The purpose of the booklet was to
ensure members of the public understand how and when to complain about the lack of
Welsh language service by organisations with Welsh Language schemes.

42. MID AND WEST WALES FIRE AND RESCUE AUTHORITY.

The Town Clerk had received a copy of the draft action plan for 2010 /2011together with
a copy of the Action Plan. The Town Council had been asked for its observations on both
publications.
It was agreed that this should be considered by the Consultative Committee with an
agreeable date to be arranged by the sub committee members.

43. CONSULTATION ON PROPOSED CHANGES TO THE ACCOUNT AND
AUDIT (WALES) REGULATIONS 2005.

The Town Clerk had received a consultation policy paper in respect of the above subject
which covered accountancy procedures for Town / Community Councils. It was agreed
that this issue should also be considered by the Consultative Committee.

44. NEW TRAFFIC ORDER – FERRY LANE / LONDON ROAD, PEMBROKE
DOCK.

The Town Clerk attached as Appendix F a copy of a letter received from Mr John Price,
Traffic Manager concerning the above order. There was general agreement that this
traffic order was welcome to help avoid potential road accidents at this junction.


                                           30
45. MONITORING OFFICER PROTOCOL.

The Town Clerk attached as Appendix G a letter received from the Monitoring Officer on
the above subject.
Councillor P Gwyther expressed his concern that the County Council seemed to be
charging for more services rather than offer free advice and help.

PART 3 – PLANNING.

The Town Clerk pointed out that the date on the letter asking members to attend the
planning sub committee should have had the date 2nd June not 2nd May.

As members of the Planning Committee of the County Council, Councillors S Perkins
and A Wilcox advised that they would not be taking part in the discussions or decision
making with regard to any planning applications.

46. LETTER RECEIVED FROM PEMBROKE DOCK CIVIC SOCIETY
REGARDING PLANNING APPLICATION 04/1338/9A

The Town Clerk attached as Appendix H copies of letters received from the Civic Society
in respect of the above plan.

47. PLANNING APPLICATIONS

09/0062/PA    Local Shopping PLC                    12-14, Dimond Street
              c/o Acanthus-Holden                   Pembroke Dock
              Watermans Lane                        SA72 6AH
              The Green                             Subdivision of Retail Unit, new
              Pembroke                              shop fronts, part demolition of
              SA71 4NV                              rear extension and creation of 4
                                                    no flats.

It was:
                                     PROPOSED by Councillor E Cook
                                     SECONDED by Councillor A McNaughton

                                     RESOLVED
                                     That the Town Council recommend that this
                                     application is supported.


09/0063/PA    McDonald‟s Restaurant Ltd             McDonalds Restaurant Ltd,
              11-59, High Road                      Bierspool London Road,
              East Finchley                         Pembroke Dock
              N2 8AW                                SA72 6BP
                                                    Refurbishment of Restaurant
                                                    and Patio area, additional
                                                    cladding to elevations
                                           31
It was :
                                     PROPOSED by Councillor A McNaughton
                                     SECONDED by Councillor D Esmond

                                     RESOLVED
                                     That the Town Council recommend that this
                                     application is supported.

09/0067/AD McDonalds Restaurant Ltd                 McDonalds Restaurants Ltd
           11-59 High Road                          Bierspool London Road,
           East Finchley                            Pembroke Dock
           N2 8AW                                   SA72 6BP
                                                    Replacement and new signage;
                                                    installation of customer order
                                                    display

It was :
                                     PROPOSED by Councillor A McNaughton
                                     SECONDED by Councillor D Esmond

                                     RESOLVED
                                     That the Town Council recommend that this
                                     application is supported

09075/PA        Mr & Mrs P Morgan                 The Old Gas Showroom
                c/o Mrs Diana Bayliss             London Road,
                Paradigm Design Ltd               Pembroke Dock
                The Old Stables                   SA72 6DT
                Market Street,                    Extension & Change of Use of
                Highbridge                        Old Gas Showroom
                Somerset                          to Dental Practice
                TA9 3BP
Councillors P George and C Fortune expressed an interest in this application as they are
patients of this dental practice.
It was:
                                      PROPOSED by Councillor E Cook
                                      SECONDED by Councillor D Esmond

                                     RESOLVED
                                     That the Town Council recommend that this
                                     application is supported.

09/0091/PA     Mr Anthony Skuse                     Hafan,
               Hafan                                10, Lavinia Drive
               10, Lavinia Drive                    Pembroke Dock
               Pembroke Dock                        SA72 6QY
               SA72 6QY                             Single storey extension to dwelling
                                           32
It was:
                                 PROPOSED by Councillor P Gwyther
                                 SECONDED by Councillor D King

                                 RESOLVED
                                 That the Town Council recommend that this
                                 application is supported

09/0094/PA   Mr & Mrs Mackeen                60, High Street,
             c/o Mr RB Rogers                Pembroke Dock
             Hendy                           SA72 6PB
             Maidenwells                     Extension to dwelling
             Pembroke
             SA71 6ES
It was:
                                 PROPOSED by Councillor C Fortune
                                 SECONDED by Councillor D King

                                 RESOLVED
                                 That the Town Council recommend that this
                                 application is supported



09/0100/PA   B Martin                        28, Waterloo Road
             c/o Mr RB Rogers                Pembroke Dock
             Hendy                           SA72 6UA
             Maidenwells                     Extension to dwelling
             Pembroke
             SA71 5ES

It was :
                                 PROPOSED by Councillor D Esmond
                                 SECONDED by Councillor C Fortune

                                 RESOLVED
                                 That the Town Council recommend that this
                                 application is supported

09/0105/PA   Mr Phil Allison                 22, Nelson Street
             22, Nelson Street               Pennar
             Pennar                          Pembroke Dock
             Pembroke Dock                   SA72 6RU
             SA72 6RU                        Single storey extension and
                                             Decking

It was:
                                      33
                                      PROPOSED by Councillor E Cook
                                      SECONDED by Councillor C Fortune

                                      RESOLVED
                                      That the Town Council recommend that this
                                      application is supported

09/0120/PA     Mr Andrew Williams                    39, Waterloo Road
               c/o Mr Alan Jones                     Pembroke Dock
               Harold Metcalfe Partnership           SA72 6UA
               32, Spilman Street                    Erection of a dwelling
               Carmarthen
               SA31 1LQ
It was :
                                      PROPOSED by Councillor D Esmond
                                      SECONDED by Councillor C Fortune

                                      RESOLVED
                                      That the Town Council recommend that this
                                      application is supported

48. PLANNING DECISIONS

08/1305/PA – Extension to dwelling – 45A, Bush Street, Pembroke Dock, SA72 6XD
granted

08/1313/PA – Subdivision of part constructed house to 2 No semi detached dwellings-
Land to the South of Treowen Road, Pembroke Dock, Pembrokeshire- granted

08/1362/PA – Renew outline planning permission Ref No 05/1503/PA – Erection of one
dwelling – Plot adjacent to 1, Owen Street, Pembroke Dock, SA72 6SL- granted

27. SUPPLEMENTARY REPORT OF THE TOWN CLERK

PART 1 – GENERAL

49. TOWN COUNCIL NOTICE BOARD.

The current “What‟s On in Pembroke Dock” Notice Board which was on the Dimond
Street entrance to the Pater Hall often was filled with advertisements for events within the
town and did not give prominence to Town Council Matters. Mr Jeremy J Jones had
prepared a new Notice Board which the Town Clerk placed to the side of the chamber
and it was suggested that this be placed to the other side of the Pater Hall Entrance Gates
and would be used solely to display local government matters. Appropriate Planning
Permission will need to be sought from the County Council.
The Town Clerk had been unable to bring the notice board to the Council Chamber so
this would be done for the next Town council meeting.


                                             34
PART 2 – CORRESPONSDNCE.
50. PEMBROKESHIRE CITIZENS ADVICE BUREAU AGM 17th JUNE.

The Town Clerk had been advised by the CAB that their Annual General Meeting was to
be held at the Picton Centre, Haverfordwest on Wednesday 17th June 2009 at 1730hrs
(5.30pm) for 1800hrs (6.00pm) start.

51. XCHANGE WALES – HELPING TO IMPROVE PUBLIC SERVICES
THROUGH PROCUREMENT

The Town clerk attended a meeting of the local branch of the Society of Local Council
Clerks on 30thMay when Mr Ken Roberts from Value Wales made a presentation. The
idea was that this organisation would be able to offer public sector organisations across
Wales to tender, source, evaluate, order and pay for goods and services online. At this
stage Town and Community Councils within Wales were being asked whether they
wished to join the scheme. The Town Council would be able to obtain a “Welsh
Purchasing Card” which would enable the Town Council to obtain stationery and other
items for its work at a reduced cost. The Town Clerk placed on the table to the RHS of
the Chamber a copy of the promotional leaflet which was issued to those attending. The
Town Clerk understood that only one Minor Authority namely Llanelli Rural Council had
subscribed to the scheme. If the Town Council decided to obtain a “Welsh Purchasing
Card” then there would need to be an assessment as to whether there were the savings to
be made on purchasing as had been claimed.
Councillor E Cook suggested that the Town Council did not subscribe to this scheme and
Councillor P Gwyther also felt that these schemes are not very successful. It was agreed
not to subscribe to this scheme.

PART 3 – PLANNING

53. PLANNING DECISIONS

The Town Clerk reported that he had received a reply regarding the problems of
properties on St Patrick‟s Hill overlooking wards in South Pembs Hospital and the
outcome was that it was for the Hospital authorities to plant trees to shield the hospital
windows.

08/1338/PA-Application for Reserved Matters following Outline consent for application
04/1438/PA- Erection of a dwelling – Plot rear of 26 Prospect Place, Pembroke Dock,
Pembrokeshire – Refused

Reasons – The width of the proposed development appears to be too large to be
accommodated on the site and as such the development would be contrary to the
requirements of policies 46 (Settlement Boundaries), 76 (Design ) and 70 (Development
in a Conservation Area) of the adopted Joint Unitary Development Plan.

09/0023/PA-Erection of a conservatory – 90, Charles Thomas Avenue, Pembroke Dock,
SA72 6UR- granted


                                             35
09./0014/PA- 2 storey extension – 3, Melville Terrace, Pembroke Dock, SA72 6YG-
granted

28. REPORT OF THE FINANCIAL OFFICER

4. ACCOUNTS FOR PAYMENT

The following accounts are submitted for approval of payment:-

28     Opal-Telephone Calls                                               £8.28
29     Jewson Ltd – Materials-Tennis Court & Park                        £27.07
30     Pembroke Town Council                                             £10.00
31     The Consortium-Stationery                                        £200.06
32     I. Jones-Refreshments-Interviews-Town Clerk&Reception P.Thompson £69.88
33     Tenby Taxis –taxi for Chief Guest at Civic Dinner                 £57.50
34     Willowdale Florist- Flowers-Civic Dinner                          £70.00
35     Petty Cash                                                       £100.00
36     T. R. Edwards-Internal Audit                                     £162.00
37     Cllr Mrs M Colgan-Dep Mayor‟s Allowance and Gifts Malta          £660.00
38     Cleddau Bridge Hotel –Civic dinner                              £1491.78
39     Cllr Mrs P George-Mayor‟s Allowance                             £2800.00
40     MissE Durrant-Interview Expenses                                 £150.00
41     A.Johnstone-Computer Support                                     £210.00
42     Zurich Municipal – Insurance Premium                            £2546.18

NB Accounts Nos. 28, 29, 41 were paid out of meeting

5. INTERNET PAYMENTS

The following accounts were paid on line during the month of April 2009

01/04/09      Smartstamp – Postage                                 £40.00
              Salaries, wages, tax and NI                        £5181.12

It was:-
                                    PROPOSED by Councillor R Watts
                                    SECONDED by Councillor C Fortune

                                    RESOLVED
                                    That the Town Council approve payment of
                                    Accounts numbered 28-42 and the internet
                                    payments shown above.




                                            36
It was
                                      PROPOSED by Councillor R Watts
                                      SECONDED by Councillor A Wilcox

                                      RESOLVED
                                      That the Statement of Accounts and Annual
                                      Governance Statement for the year 1st April 2008
                                      to 31st March 2009 are approved by the Town
                                      Council

28. PEMBROKE DOCK/ENVIRONMENT ISSUES

There were no issues brought to the Town Clerk‟s attention.

29. REPORTS FROM TOWN COUNCIL REPRESENTATIVES SERVING ON
OUTSIDE BODIES.

Councillor D King had attended the Police Liaison meeting and a copy of his report was
on the table for Councillors. He outlined some of the major features of his report.
Councillors were unhappy that many lorry tractors were parked at many different
locations in the Town. Councillor S Perkins informed the meeting that most avenues had
been taken to try and alleviate this problem but as most of the lorry drivers were not
resident in the UK they could not be stopped parking on roadsides and in the dockyard
area. The Port Authority had set up a lorry park but this was not big enough to take all the
vehicles. Councillor A McNaughton reported that lorry tractors were parking at sites in
his locality that were likely to cause traffic problems.
Councillor D King reminded the meeting that a non urgent telephone number had been
set up to contact the local police this was 101.

30. ANY OTHER ITEMS WHICH THE MAYOR DECIDES AS URGENT

No member had any item for discussion under this heading.

31. ANY OTHER BUSINESS

Councillor A McNaughton reported that a large advertisement board was very prominent
at the top of Tremeyrick Hill. Councillor S Perkins added that she had already received a
complaint about this and the County Council would be informed.

Councillor E Cook was concerned that the ongoing problem of car drivers turning left out
of Pembroke Road into Ferry Lane only to turn into a private lay-by to perform a u turn
was still happening. The Town Clerk reported that this will be taken into consideration
when traffic surveys are carried out in this locality. Also this was to be discussed at the
PCSO forum.

Councillor S Perkins reported that the Festival was to happen the week beginning 15th
June and that all the leaflets and posters were available. There is to be a dance on Friday
night, a Teddy Bear‟s picnic on Friday afternoon. The street party will be on Saturday
                                             37
afternoon and the Fun In the Park on Sunday afternoon. Councillor S Perkins said that it
would be good to see some of the Town Councillors supporting these events. The Mayor
was going to attend these events. She also reported that the Pembroke Dock Festival
Group had been given a WCVA award and had received a Highly Commended.

Councillor D Esmond had received complaints about the state of the road at the
Bethany/ST Teilo‟s road junction and had spoken to Highways who stated that this would
be repaired within a week.

Councillor C Gwyther entered the chamber at 8.16

Councillor R Watts reported that between them the Town Clerk and Mr Jeremy Jones had
kept damage to a minimum in the Memorial Park by clearing up broken glass and
repairing any minor damage. Councillor R Watts had visited the tennis courts at 7.0 a.m.
on a Sunday and there was very little glass on the courts.

The Town Clerk reported that his December correspondence regarding the Article 4
direction about the conservation area in Pembroke Dock had not been answered fully and
that he was now dealing with County Councillor M Edwards. It seemed that another
opportunity would be given for residents of the town to attend a second surgery at the
Pater Hall.

32. PRIVATE AND CONFIDENTIAL

It was:-
                                       PROPOSED by Councillor S Perkins
                                       SECONDED by Councillor C Fortune

                                       RESOLVED
                                       That the public and press be excluded from the
                                       meeting under the Public Bodies (Admission to
                                       Meetings) Act 1960.

It was:-
                                       PROPOSED by Councillor R Watts
                                       SECONDED by Councillor S Perkins

                                       RESOLVED
                                       That the minutes of the Private and Confidential
                                       Meeting held at the end of the ordinary meeting
                                       on 23rd April 2009 be adopted.


The meeting closed at 2110      hrs.




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