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					RED DEER COLLEGE                                      FILE CLASSIFICATION PLAN
                                                  NUMERICAL LISTING
FILE NUMBER                    SUBJECT                             RETENTION PERIOD
                                                                   Dept.   RC   Final Dis.




              RECORDS CLASSIFICATION &
                 RETENTION SCHEDULE


                                 ADMINISTRATIVE
BLOCK              TITLE                             PRIMARY NUMBER RANGE



1                  ADMINISTRATION                    100      –      499

2                  BUILDINGS AND PROPERTIES          500      –      699

3                  EQUIPMENT AND SUPPLIES            700      –      849

4                  FINANCE                           850      –      999

5                  PERSONNEL                         1000      -     1399




                                    OPERATIONAL

BLOCK              TITLE                             PRIMARY NUMBER RANGE



1                  RED DEER COLLEGE                  2000     –    2099

2                  PROGRAMS                          2100     –    2599

3                  STUDENT & COLLEGE SERVICES        2600     –    2749




                                                            January 13, 1992

                                                                  June 3, 1994
RED DEER COLLEGE                                              FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                 SUBJECT                                     RETENTION PERIOD
                                                                       Dept.   RC   Final Dis.




                            100 – ADMINISTRATION – 499


100                Administration – General

102                Administration - Policy/Standard Practice and Procedures

104                Administration – Institutional Research

105                Administration – Organization

120                Acts and Legislation

160                Associations, Clubs, Societies – General

161                Associations, Clubs, Societies –
                   Association of Canadian Community Colleges

188                Campaigns and Canvassing

195                Circulars, Directives, Orders

200                Committees – General

201                Committees – Academic Council

202                Committees – Board of Governors

203                Committees – Council of Presidents

204                Committees – Institutional Planning

205                Committees – Red Deer College Advisory

210                Telecommunications – General

215                Telecommunications – Telephone

220                Conferences, Meetings, Symposia

230                Co-operation and Liaison – General

245                Co-operation and Liaison – Alberta
                   Educational Institutions

246                Co-operation and Liaison – Educational
                   Institutions Outside Alberta




                                                                      May 12, 1997

                                                                               Admin-1
RED DEER COLLEGE                                              FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                 SUBJECT                                     RETENTION PERIOD
                                                                        Dept.   RC   Final Dis.




                        100 – ADMINISTRATION – 499 (Cont’d)


265                Electronic Data Processing – General

266                Electronic Data Processing – Systems

267                Electronic Data Processing – Communications
                   Network

275                Emergency Measures

285                Forms Management

290                Freedom of Information and Protection of Privacy

295                Information Services – General

298                Information Services – Publications

300                Information Services – Publicity

302                Information Services – Special Events

303                Information Services – Convocation

350                Legal Matters

360                Audio Visual Services

361                Library Services – General

362                Library Services – Collection Development

365                Licenses and Permits

375                Mail and Courier Services

391                Photocopying and Printing Services

400                Strategic Management

410                Plans, Programs, Goals and Objectives




                                                                 January 13, 1997

                                                                                Admin-2
                                                                - 400 added November 2007
RED DEER COLLEGE                                              FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                   RETENTION PERIOD
                                                                       Dept.   RC   Final Dis.




                        100 – ADMINISTRATION – 499 (Cont’d)


420                Records Management – General

424                Records Management – Inventories

426                Records Management - Disposition Schedules

428                Records Management – Transfers and Disposals

440                Reports and Statistics – General

442                Reports and Statistics – Annual

444                Reports and Statistics – Monthly

470                Security

490                Visits and Tours




                                                                 January 13, 1997

                                                                               Admin-3
RED DEER COLLEGE                                                   FILE CLASSIFICATION PLAN
                                                            NUMERICAL LISTING
FILE NUMBER                    SUBJECT                                       RETENTION PERIOD
                                                                            Dept.       RC       Final Dis.




100           ADMINISTRATION - GENERAL                                    SO        0        D

              Includes records relating to the
              administrative functions and activities
              not shown elsewhere in the administrative
              block, such as general inquiries, and
              inquiries and solicitations of business
              from companies. eg. Brochures advising of
              services available.

              a) TRANSITORY RECORDS (See Records Management
              Procedures Manual for detailed information)
                 NOTE: If the master record has NOT been kept,
                 the transitory record MUST BE RETAINED.
              - Temporary Information
              - Duplicate Documents
              - Draft Documents and Working Material
              - Publications (Not developed by RDC) - see 298 primary
              - Advertising Material
              - Blank Information Media (eg. Forms)

- 0           Policy and Procedures Manual for Red Deer
              College......................................M-President
                    .............................................. 2   3                     AR

- 1           General

- 2           Office Procedures................................... SO, SR

- 3           Manuals - General................................... SO, SR
- 3-1            Welding Quality Control ......................M-College & Business Dev
                    .............................................. SO, SR

- 4           Customer Service ..................................M-Access & Student Dev
                    .............................................. SO, D




                                                                           May 12, 1997

                                                                                             100-1
RED DEER COLLEGE                                          FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                RETENTION PERIOD
                                                                   Dept.   RC   Final Dis.




102           ADMINISTRATION – POLICY/STANDARD PRACTICE
              & PROCEDURES




- 0

- 1           General
RED DEER COLLEGE                                                    FILE CLASSIFICATION PLAN
                                                            NUMERICAL LISTING
FILE NUMBER                    SUBJECT                                        RETENTION PERIOD
                                                                             Dept.   RC    Final Dis.




104           ADMINISTRATION - INSTITUTIONAL RESEARCH             Master-Senior Admin
                                                                          2   3  SR
              Includes records relating to ethical                Copy - All Others
              issues and research projects. The                           SO,    D
              research projects include reports
              generated by the Institutional Research
              Office about the student population
              at Red Deer College.


- 0

- 1           General

- 2           Projects ...........................................M-Institutional Research
- 3           Actual completed surveys or call sheets or validations for
              telephone surveys........................... S/O – D

- 4           Completed SFI (Student Feedback Instrument) hardcopies after year
              2000........................................3-0-D




                                                                            May 12, 1997

                                                                                          104-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                     SUBJECT                               RETENTION PERIOD
                                                                     Dept.   RC    Final Dis.




105           ADMINISTRATION - ORGANIZATION                Master - President
                                                           5 after SO, SR
              Includes records relating to the             Copy - All Others
              execution of departmental/unit                       SO, D
              responsibilities, creation of and
              changes in organization, mission,
              philosophy, functions and relationships
              including organizational and function
              charts, reorganization proposals and
              related staff studies, rightsizing (not
              the committee information), etc.

              For Board goals - see 202 primary
              For departmental and divisional goals
                 - see 410 primary
              For program reviews - see 410 primary
              For Strategic Plans - see 410 primary


- 0

- 1           General

- 2

- 3           Institutional Evaluation

- 4           See Primary 104

- 5           Mission Statement

- 6           Organizational Structure Charts




                                                                    May 12, 1997

                                                                                  105-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC    Final Dis.




120           ACTS AND LEGISLATION                         2 after SO, D

              Includes correspondence of a general nature
              relating to act and legislation, debates,
              throne speech material, regulations and by-laws
              (Federal, Provincial, Territorial and Foreign)
              which could influence the operations of the
              College.

              For legal opinions on specific acts or
              legislation - see 350 primary


- 0

- 1           General

- 2           Individual Act (Filed alphabetically)

              A- Adult Education Act
                 Alberta Heritage Scholarship Act
                 Alberta Labour Act
                 Alberta School Act
                 Alberta Student Loan Guarantee Act

              B- Bill 33
                 Bill 41
                 Bill 50

              C- Canada - Department of Ministry of Education
                 Canada - Employment and Immigration
                 Canada Student Loans Act
                 Colleges' Act
                 Copyright Act

              D- Day Care Regulations

              F- Family and Community Support Services Act
                 Freedom of Information and Protection of Privacy Act

              H- Human Rights Act

              L- Landlord and Tenants Act
                 Labour Law Updates

              P- Public Service Employees Act

              S- Student Finance Act and Amendments



                                                                    May 12, 1997

                                                                                  120-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                    SUBJECT                                   RETENTION PERIOD
                                                                        Dept.       RC    Final Dis.




160           ASSOCIATIONS, CLUBS, SOCIETIES                  Master-Senior Admin.
              - GENERAL                                               2  3   D
                                                              Copy - All Others
              Includes proceedings, correspondence,                   2  0   D
              minutes, annual reports, financial
              statements, membership and fees, etc.,
              relating to agencies, associations,
              authorities, clubs, centres, consortiums,
              federations, foundations, leagues, orders,
              societies and other similar organizations.

              For   ACCC - see 161 primary
              For   C.U.P.E. - see 1305 primary
              For   exchanges of information only - see 230 primary
              For   Faculty Association - see 1306 primary
              For   membership fees - see 864 primary
              For   meetings - see 220 primary
              For   Red Deer College Board of Governors - see 202 primary
              For   Tenants Association - see 2731 primary


- 0

- 1           General

- A1          Alberta Alcohol and Drug Abuse Commission (AADAC)

- A2          The Alberta Educational Communications Corporation
              (ACCESS)

- A3          Association of College and University Housing
              Officers (ACUHO)

- A4          Advanced Library Systems Inc.

- A5          Alberta Association for Continuing Education
              (AACE).......................................M-President
                    .............................................. 2   3                 SR

- A6          Alberta Association for Young Children (AAYC)

- A7          Alberta Association of Artists and Educators

- A8          Alberta Academic Advising Association........M-Advisors
                    .............................................. 2  3                  SR

- A9          Alberta College Institute Faculties
              Association (ACIFA)................................. 2            3        SR



                                                               September 25, 1997

                                                                                         160-1
RED DEER COLLEGE                                              FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                    RETENTION PERIOD
                                                                       Dept.   RC    Final Dis.




160           ASSOCIATIONS, CLUBS, SOCIETIES                 Master-Senior Admin.
              - GENERAL (Cont'd)                                     2  3   D
                                                             Copy - All Others
                                                                     2  0   D


- A10         Alberta Association of Registered Nurses
              (AARN).......................................M - Nursing

- A10-1          Alberta Association of Registered Nursing
                 Assistants (AARNA)........................M - Nursing

- A10-2          Entry to Practice.........................M - Nursing

- A10-3          Alberta Foundation for Nursing Research...M - Nursing

- A11         Alberta Business Education Association

- A12         Alberta Choral Federation

- A13         Alberta Composers Commissioning Program

- A14         Alberta Continuing Education Directors

- A15         Alberta Association of College Librarians
              (AACL).......................................M-Library

- A16         Alberta Drama Festival Association

- A17         Alberta Education Communications Authority

- A18         Alberta Family Day Home Association

- A19         Alberta Real Estate Association

- A20         Alberta School Trustees Association

- A21         Alberta Society for Media in Education

- A22         Alberta Student Awards Personnel Association

- A23         Alberta Summer Games Athletic Association




                                                                  October 9, 1996

                                                                                    160-2
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.       RC    Final Dis.




160           ASSOCIATIONS, CLUBS, SOCIETIES                  Master-Senior Admin.
              - GENERAL (Cont'd)                                      2  3   D
                                                              Copy - All Others
                                                                      2  0   D



- A24         Albert Teachers Association (ATA)................... 2            3        SR

- A25         Alberta Vocational Communications Authority

- A26         Alumni Association of University of Alberta......... 2            3        SR

- A27         American Association of Community Junior
              Colleges.....................................M-President
                      ............................................ 2   3                 SR

- A28         Association for Education, Commerce and
              Technology

- A29         Association for the Development of Computer
              Based Instructional Systems

- A30         Association of Canadian Publishers

- A31         Association of Institutional Research

- A32         Atlantic Provinces Association for Continuing
              University Education

- A33         Alberta Hospital Association

- A34         Alberta Registered Music Teachers' Association
              (ARMTA)

- A35         Alberta Adult Educator's Counselling
              Association

- A36         Alternate Futures Society

- A37         Alberta Distance Education and Training
              Association (ADETA)..........................M-President
                    .............................................. 2   3                 SR

- A38         Alberta Association of Fundraisers

- A39         Alberta Association of Fundraising Executives




                                                               September 25, 1997

                                                                                         160-3
RED DEER COLLEGE                                                           FILE CLASSIFICATION PLAN
                                                                   NUMERICAL LISTING
FILE NUMBER                       SUBJECT                                              RETENTION PERIOD
                                                                                       Dept.       RC       Final Dis.




160           ASSOCIATIONS, CLUBS, SOCIETIES                              Master-Senior Admin.
              - GENERAL (Cont'd)                                                  2  3   D
                                                                          Copy - All Others
                                                                                  2  0   D


- A40         Alberta Post-Secondary Educational Fundraisers

- A41         Association of Registrars of the Universities
              and Colleges of Canada.......................M-Dir-Access Centre

- A42         Alberta Foundation for Performing Arts

- A43         (The) Association of Professional Engineers,
              Geologists and Geophysicists (APEGGA)

- A44         Alberta Trucking Association

- A45         Alberta Housing Managers............................ 2                           3        SR

- A46         Alberta Society of Engineering Technologists
              (ASET)

- A47         Archives Society of Alberta..................M-Records Mgt.
                    .............................................. 2  0   D

- A48         Alberta Registrars Association...............M-Dir-Access Centre

- A49         American Association of Collegiate
              Registrar's & Admissions Officers............M-Dir-Access Centre

- A50         Association of Library Technicians...........M-Library

- A51         Alberta Public Affairs Bureau................M-Media
                    .............................................. SO, D

- A52         Association of Student Judicial Affairs......M-Access & Student Dev

- A53         Alberta College & University Nurses (ACUN) ....M-Health              & Wellness Centre

- A54         Alberta Occupational Health Nurses
              Association (AOHNA).......................................M-Health   & Wellness Centre

- A55         Alberta Health Care.......................................M-Health & Wellness        Centre
                    .............................................. 2                     0              D




                                                                                      May 12, 1997

                                                                                                        160-4
RED DEER COLLEGE                                                           FILE CLASSIFICATION PLAN
                                                                   NUMERICAL LISTING
FILE NUMBER                      SUBJECT                                                RETENTION PERIOD
                                                                                        Dept.   RC    Final Dis.




160           ASSOCIATIONS, CLUBS, SOCIETIES                             Master-Senior Admin.
              - GENERAL (Cont'd)                                                 2  3   D
                                                                         Copy - All Others
                                                                                 2  0   D


- A56         Alberta Migraine Association .........................M-Health        & Wellness Centre

- A57         Alberta Lung Association ...............................M-Health      & Wellness Centre

- A58         Alberta Alcohol and Drug Abuse
              Commission (AADAC) ........................................M-Health   & Wellness Centre

- B1          Basic Adult Literacy Association

- B2          Big Country Consortium.......................M-Access Centre
                    .............................................. 2  3    SR

- B3          British Columbia Association of Continuing
              Education Administrators

- C1          Canadian Association of College and University
              Student Services (CACUSS)

- C2          Canadian World Youth

- C3          Canadian Association for University Continuing
              Education

- C4          Canadian Association of Adult Education

- C5          Canadian Association of Colleges and Universities
              Librarians

- C6          Canadian Association of University Teachers

- C7          Canadian Band Directors Association - General
- C7-1           - National
- C7-2           - Provincial

- C8          Canadian Booksellers Association.............M-Bookstore

- C9          Canadian Club

- C10         Canadian Colleges Athletic Association




                                                                                       May 12, 1997

                                                                                                     160-5
RED DEER COLLEGE                                              FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                    RETENTION PERIOD
                                                                       Dept.       RC    Final Dis.




160           ASSOCIATIONS, CLUBS, SOCIETIES                 Master-Senior Admin.
              - GENERAL (Cont'd)                                     2  3   D
                                                             Copy - All Others
                                                                     2  0   D


- C11         Canadian Association Against Sexual Harassment
              in Higher Education (CAASHEE)................M-Access & Student Dev

- C12         Canadian Librarians Association

- C13         Canadian Nurses Association

- C14         Central Alberta Library Association..........M-Library
                    .............................................. 2           3        SR

- C15         Central Alberta Presenters of Entertainment
              Society

- C16         Central Alberta Refugee Effort (CARE)

- C17         Central Alberta Strings

- C18         Central Alberta Theatre (CAT)

- C19         Chamber Music Society

- C20         College Preparatory Association..................... 2           3        SR

- C21         Colleges and Universities Printing
              Management Association Club

- C22         Community Colleges Humanities Association

- C23         Community Education Association of Alberta

- C24         Consortium for Institutional Development............ 2           3        SR

- C25         Cross Country Ski Club




                                                                      May 12, 1997

                                                                                        160-6
RED DEER COLLEGE                                                             FILE CLASSIFICATION PLAN
                                                                    NUMERICAL LISTING
FILE NUMBER                       SUBJECT                                                 RETENTION PERIOD
                                                                                          Dept.       RC    Final Dis.




160           ASSOCIATIONS, CLUBS, SOCIETIES                               Master-Senior Admin.
              - GENERAL (Cont'd)                                                   2  3   D
                                                                           Copy - All Others
                                                                                   2  0   D


- C26         Construction Management Institution

- C27         Canadian Information Processing Society
              (C.I.P.S.)

- C28         Canadian Association for the Study of Adult
              Education........................................... 2                              3        SR

- C29         Canadian Association for Distance Education

- C30         Canadian Centre for Learning Systems................ 2                              3        SR

- C31         Central Alberta Booking Society

- C32         Canadian Automotive Repair and Service
              Industry (CARS)

- C33         Canadian Society of Safety Engineers .............M-Health              & Wellness Centre

- C34         Central Alberta Personnel Association

- C35         Canadian Council on Children and Youth

- C36         Canadian Centre for Philanthropy

- C37         Canadian Bureau for International Education

- C38         Cancer Society ..............................................M-Health   & Wellness Centre

- D1          Day Care (City and Regional)

- D2          Digital Equipment Canada User Society (DECUS)

- D3          Diabetes Association .....................................M-Health      & Wellness Centre




                                                                                         May 12, 1997

                                                                                                           160-7
RED DEER COLLEGE                                                             FILE CLASSIFICATION PLAN
                                                                    NUMERICAL LISTING
FILE NUMBER                       SUBJECT                                                 RETENTION PERIOD
                                                                                          Dept.       RC    Final Dis.




160           ASSOCIATIONS, CLUBS, SOCIETIES                               Master-Senior Admin.
              - GENERAL (Cont'd)                                                   2  3   D
                                                                           Copy - All Others
                                                                                   2  0   D


- E1          E.C.S. Highlights

- E2          Early Childhood Professional Association

- E3          Economics Society................................... 2                              3        SR

- E4          Educational Communications Authority

- E5          Educational Liaison Association of Alberta
              (ELAA).......................................M-Recruitment

- E6          Educational Undergrad Society....................... 2                              3        SR

- E7          Early Childhood Development Society................. 2                              3        SR

- E8          Employee Assistance Program (EAP) Common
              Interest Group ..............................................M-Health   & Wellness Centre

- F1          Foundation Clubs

- F2          Foundations - General (Filed alphabetically)
                 Grant MacEwan Community College Foundation
                 Lethbridge Community College Foundation
                 Mount Royal College Foundation
                 NAIT Foundation
                 Olds College Foundation
                 SAIT Foundation
                 Wildrose Foundation

- G1          Genetics Society of Canada

- I1          International Association of School Librarians

- I2          Institute of Donations and Public Affairs
              Research (IDPAR).............................M-RDC Foundation
                    .............................................. 2  3   SR

- I3          InnoWest 2005 Advisory Board




                                                                                         May 12, 1997

                                                                                                           160-8
                                                                                - I3 added April 27, 2005
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                  RETENTION PERIOD
                                                                        Dept.       RC    Final Dis.




160           ASSOCIATIONS, CLUBS, SOCIETIES                  Master-Senior Admin.
              - GENERAL (Cont'd)                                      2  3   D
                                                              Copy - All Others
                                                                      2  0   D


- L1          Learning Assistance Centre Association
              (L.A.C.A.)...................................M-Library
                    .............................................. 2            3        SR

- L2          Liberal Arts Society................................ 2            3        SR

- L3          Library Association of Alberta

- L4          League for Innovations.......................M-President

- M1

- M2          Music Students and Staff Society.................... 2            3        SR

- N1          North American Adherian Society

- N2          National Academic Advising Association.......M-Advisors

- N3          National Library of Canada

- N4          National Association of College Stores.......M-Bookstore

- N5

- N6          National Film Board of Canada

- N7          National Institute for Staff and Organizational
              Development (NISOD)................................. 2            3        SR

- O1          Ontario Association of Continuing Education

- P1          Pacific Association of College Registrars and
              Admission Officers

- P2          Pacific Coast College Health Association

- P3          Phi Delta Kappa

- P4          President's Association (Canadian)




                                                                       May 12, 1997

                                                                                         160-9
RED DEER COLLEGE                                                            FILE CLASSIFICATION PLAN
                                                                    NUMERICAL LISTING
FILE NUMBER                       SUBJECT                                              RETENTION PERIOD
                                                                                       Dept.       RC    Final Dis.




160           ASSOCIATIONS, CLUBS, SOCIETIES                              Master-Senior Admin.
              - GENERAL (Cont'd)                                                  2  3   D
                                                                          Copy - All Others
                                                                                  2  0   D


- P5          Pembina Consortium...........................M-President
                    .............................................. 2   3                                SR

- P6          Post Secondary International Network (PIN)...M-President
                    .............................................. 2   3                                SR

- R1          Red Deer Home Builders Association

- R2          Red Deer and District Early Childhood
              Teachers Association

- R3          Red Deer and District Museum

- R4          Red Deer Art Club

- R5          Red Deer College Booster Club....................... 2                           3        SR

- R6          Red Deer Golf and Country Club

- R7          Red Deer Housing Authority

- R8          Red Deer Personnel Association

- R9          Rural Education and Development Association

- R10         Red Deer Concert Society

- R11         Red Deer College Alumni Association................. 2                           3        SR

- S1          School of Music Students' and Staff Society......... 2                           3        SR

- S2          Society of Management Accountants of Alberta

- S3          Students' Association............................... 2                           3        SR

- S4          Science Fair Society................................ 2                           3        SR

- S5          Student’s Society..........................................M-Health & Wellness       Centre
                    .............................................. 2                      3             SR

- S6          Self-Esteem Society.......................................M-Health   & Wellness Centre




                                                                             September 25, 1997

                                                                                                    160-10
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.   RC   Final Dis.




160           ASSOCIATIONS, CLUBS, SOCIETIES                  Master-Senior Admin.
              - GENERAL (Cont'd)                                      2  3   D
                                                              Copy - All Other
                                                                      2  0   D


- U1          United Nations Education, Scientific and
              Cultural Organization (U.N.E.S.C.O.)

- U2          University and College Faculties of Education

- W1          Western Association of Registrars of
              Universities and Colleges of Canada (WARUCC).M-Dir-Access Centre

- W2          Western Business Education Association

- W3          Western Canadian Booksellers Association

- W4          Western Colleges Reading and Learning
              Association

- W5          World University Service of Canada

- W6          Western Association of Sociology and
              Anthropology




                                                                   October 9, 1996

                                                                                 160-11
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                      Dept.   RC    Final Dis.




161           ASSOCIATIONS, CLUBS, SOCIETIES -              Master - President
              ASSOCIATION OF CANADIAN COMMUNITY                     2  3   AR
              COLLEGES                                      Copy - All Others
                                                                    2  0   D
              Includes proceedings, correspondence,
              minutes, reports, conferences, finances,
              memberships, sub-committees, etc.
              relating to the Association of Canadian
              Community Colleges (ACCC).


- 0           Policy

- 1           General

- 2           Agendas and Minutes

- 3           Annual Conference

- 4           Board of Directors

- 5           Budgets

- 6           Canadian Studies

- 7           Executive Committee Meetings

- 8           International Office

- 9           Kellogg Foundation Project

- 10          Seminars

- 11          Student Exchange Program

- 12          Task Forces

- 13          Canadian International Development Agency (CIDA)

- 14          International Program Advisory Committee (IPAC)
- 14-1           International Program Advisory Committee (IPAC) -
                 Subcommittee




                                                                 October 9, 1996

                                                                                   161-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                    RETENTION PERIOD
                                                                        Dept.       RC       Final Dis.




188           CAMPAIGNS AND CANVASSING                              2           3        D

              Includes records relating to campaigns
              and drives supported by the College,
              such as United Way, Canada Savings Bonds
              and Blood Donor Clinics.

              For deductions of Canada Savings Bonds
                 from pay - see 1010 primary


- 0

- 1           General............................................. 2            3        SR

- 2           United Way




                                                                     June 1, 1995

                                                                                         188-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                      Dept.   RC    Final Dis.




195           CIRCULARS, DIRECTIVES AND ORDERS              Master - President
                                                            5 after SO, AR
              Includes departmental and administrative      Copy - All Others
              orders, circular letters, directives,         2 after SO, D
              ministerial orders and Government of
              Alberta Orders-in-Council.

              For regulations, legislation and
                 by-laws - see 120 primary


- 0

- 1           General

- 2           Government of Alberta Orders-in-Council
              (Master File)

- 3           Red Deer College notices and circulars




                                                                     June 1, 1995

                                                                                   195-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




200           COMMITTEES - GENERAL                         Master-Senior Admin
                                                                   2  3   SR
              Includes records relating to the             Copy - All Others
              College's interaction with other                     2  0   D
              bodies structured for specific tasks,
              such as boards, commissions, sub-
              committees, councils, panels, royal
              commissions, task forces, and working
              groups. Includes agendas, minutes and
              background material such as reports.

              For contact with organizations of a
                 more permanent nature - see 160 primary
              For Academic Affairs - see 220 primary
              For Academic Council - see 201 primary
              For Board of Governors - see 202 primary
              For conferences and meetings - see 220 primary
              For Council of Presidents - see 203 primary
              For Institutional Planning committee
                 - see 204 primary
              For organizations that are strictly an
                 exchange of information - see 230 primary
              For Program Review Committees - see 410 primary
              For RDC Advisory Committees - see 205 primary


- 0           Policy

- 1           General

- A1          Admissions Committee

- A2          Alberta Colleges Athletic Conference................ 2           3        D
- A3          Alberta Council on Admissions and Transfers
              - General....................................M-Dir-Access            Centre
- A3-1           Transfer Guide............................M-Dir-Access            Centre
- A3-2           Transfer Guide Revisions..................M-Dir-Access            Centre
- A3-3           Submissions (Filed alphabetically by institution)
                    .......................................M-Dir-Access            Centre

- A4          Alberta Health Occupation Board..................... 2           3        D

- A5          Alberta Safety Council.............................. 2           3        D




                                                                    May 12, 1997

                                                                                        200-1
RED DEER COLLEGE                                                                            FILE CLASSIFICATION PLAN
                                                                                 NUMERICAL LISTING
FILE NUMBER                            SUBJECT                                                               RETENTION PERIOD
                                                                                                             Dept.       RC       Final Dis.




200           COMMITTEES - GENERAL (Cont'd)                                               Master-Senior Admin
                                                                                                  2  3   SR
                                                                                          Copy - All Others
                                                                                                  2  0   D


- A6          Alternate Futures Board............................. 2                                                 3        D

- A7          Allied Arts Council................................. 2                                                 3        D

- A8          Academic Staff Computer User -
              Planners Group

- A9          Alberta Education Teleconference Council
              Committee

- A10   Awards.......................................M-Financial Aid
              .............................................. 2  3    SR
- A10-1    Ceremony..................................M-Financial Aid
              .............................................. 2  1    D

- A11         Apprenticeship and Trade Certification Board

- A12         Alberta College and Technical Institutes
              Student Executive Council (ACTISEC)

- A13         Alberta Tourism Education Council (ATEC).....M-President

- A14         Alberta POISE Users Group (PUG)..............M-Dir-Access Centre

- A15         Academic Appeals.............................M-VP Education

- A16         Alberta Academic Upgrading Coordinators
              (Province-wide)............................................................M-Ed Prog   & Learning Effectiveness



- A17         Arts Centre 10th Anniversary.................M-Arts

- A18         Animal Research Committee....................M-Chairperson

- A19         Administrative Systems Steering Committee....M-Chairperson

- A19-1            Sub Committees (Filed alphabetically by
                   committee name) ..........................M-Chairperson
                   - Banner 2000
                   - Data Standards Committee

- A20         Alberta Science & Research Authority........ President’s
                    .......................................Office. 2   3                                                      AR


                                                                                             September 25, 1997

                                                                                                                              200-2
                                                                                              - A20 added April 15, 2002
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                                                                   NUMERICAL LISTING
FILE NUMBER                      SUBJECT                                             RETENTION PERIOD
                                                                                     Dept.       RC       Final Dis.




200           COMMITTEES - GENERAL (Cont'd)                              Master-Senior Admin
                                                                                 2  3   SR
                                                                         Copy - All Others
                                                                                 2  0   D


-   B1        Building Committees - General
-   B1-1         Apprenticeship Wing
-   B1-2         Fine Arts Centre
-   B1-3         Residences

- B2          Bus Committee....................................... 2                         3        D

- B3          Bid Red Deer.................................M-President
- B3-1           Operating Committee ..................................M-VP-College & Business        Dev



- B4          Benefits Review Committee..............................M-VP-College    & Business Dev

- C1          Campus Recreation Board

- C2          Canadian Committee on Learning Opportunities
              for Women........................................... 2                         3        D

- C3          Canadian National Committee for Habitat............. 2                         3        D

- C4          Central Alberta Continuing Education Council

- C5          Centre Stage Steering Committee

- C6          SEE 200-E6

- C7          College Archives

- C8          College Athletic Board

- C9          Community Arts Planning......................M-Arts

- C10   Computer Committee - College wide................... 2  3   D
- C10-1    Student Rec. Develop. Committee
- C10-2    Poise Users' Group........................M-Dir-Access Centre
              .............................................. 2  3   SR
- C10-3    Resource Planning




                                                                                    May 12, 1997

                                                                                                      200-3
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                                                                           NUMERICAL LISTING
FILE NUMBER                         SUBJECT                                                           RETENTION PERIOD
                                                                                                     Dept.    RC    Final Dis.




200           COMMITTEES - GENERAL (Cont'd)                                         Master-Senior Admin
                                                                                            2  3   SR
                                                                                    Copy - All Others
                                                                                            2  0   D


- C11         Computer Committee - Academic

- C12         Computer Committee - Administration

- C13         Co-ordinating Committee for Day Care Centre

- C14         Copyright Committee

- C15         Council of Board Chairmen

- C16         Curriculum Committee

- C17         Committee in Support of Excellence (includes KITE)

- C18   Competency Based Apprenticeship Training (CBAT)
        - General
- C18-1    Steering (By trade)
              - Carpenter
              - Welder
- C18-2    Working
- C18-3    Manual

- C19         Council for Advancement and Support of
              Education (CASE)

- C20         Continuous Appointment (By department).......M-Employee                              Support & Dev

- C21         Cultural Activities Fund (CAT)               ........................ M-VP College & Business Dev


- C22   Classification...............................M-Employee Support & Dev
- C22-1    Joint Classification.................................M-Employee Support & Dev

- C23         Chairpersons Club ...............................................     M-Ed Prog & Learning Effectiveness

- C24         Canadian Union of Public Employees (CUPE)
              Job Evaluation ....................................................   M-Employee Support & Dev




                                                                                       September 25, 1997

                                                                                                                   200-4
RED DEER COLLEGE                                                       FILE CLASSIFICATION PLAN
                                                               NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                            RETENTION PERIOD
                                                                                   Dept.       RC       Final Dis.




200           COMMITTEES - GENERAL (Cont'd)                          Master-Senior Admin
                                                                             2  3   SR
                                                                     Copy - All Others
                                                                             2  0   D


- C25         Conservatory Management......................M-Arts

- C26         Communications Course Coordinating...........M-Arts
                    .............................................. 2                       3        D

- C27         Calendar Review Committee....................M-Access & Student Dev

- C28         Careers 2000 Committee.......................M-VP           College & Business Dev

- C29         Council on Smoking & Health...........................M-Health   & Wellness Centre

- C30         Canadian Council for Advancement of Education
              (CCAE).......................................M-President

- C31         Curriculum Coordinating Committee...........M-VP Education Master

- D1          Degree Granting Task Force

- D2          Divisional
              (Alphabetically by Committee name)...........M-Originating Div

- D3          Divisional Grade Validation Committee

- D4          Disabled Students Advisory Council...........M-Access & Student Dev

- D5          Disaster Planning............................M-Campus Mgt
                    .......................................M-Library/Rec Mgt

- D6          Distance Education...........................M-Senior            Administration

- E1          E.C.S. and Parent Committee......................... 2                       3        D

- E2          Environmental Council of Alberta.................... 2                       3        D

- E3          Employee Health Committee

- E4          Educational Technology Committee

- E5          Environmental Task Force
- E5-1           Environmental Implementation Committee




                                                                                  May 12, 1997

                                                                                                    200-5
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                                                                      NUMERICAL LISTING
FILE NUMBER                      SUBJECT                                                   RETENTION PERIOD
                                                                                           Dept.   RC    Final Dis.




200           COMMITTEES - GENERAL (Cont'd)                                  Master-Senior Admin
                                                                                     2  3   SR
                                                                             Copy - All Others
                                                                                     2  0   D


- E6          Expanded Executive Committee (EEC)...........M-President
                    .............................................. 2   3  AR
                    .......................................Copy - All Others
                    .............................................. 1   0  D
- E6-1           Sub-Committees (Alphabetical by committee name)
                    ..........................................................M-Chairperson of committee

- E7          Enrolment Management Team....................M-Dir-Access Centre

- E8          Ergonomics...................................M-Library

- E9          Education Coordinating Committee.............M-Chair of Committee

- E10         Education & Information Technology
              Task Force...................................M-Health & Science

- E11         Executive Committee..........................M-President
                    .............................................. 2   3                                AR

- F1          Free Course Committee

- F2          Further Education Council - See 230-19 Community Adult Learning
              Councils




                                                                                September 25, 1997

                                                                                                        200-6
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                                                                   NUMERICAL LISTING
FILE NUMBER                      SUBJECT                                                RETENTION PERIOD
                                                                                        Dept.   RC       Final Dis.




200           COMMITTEES - GENERAL (Cont'd)                              Master-Senior Admin
                                                                                 2  3   SR
                                                                         Copy - All Others
                                                                                 2  0   D


- F3          Faculty Lounge Needs Committee

- F4          Facilities Planning Committee ...................M-Health & Science Div.
                      ..............................................(Divisional committee)

- F5          Facilities & Equipment Management............M-Physical Education

- F6          Facilities Committee.........................M-Library

- F7          Friends of Music.............................M-Arts

- F8          Freedom of Information and Protection of
              Privacy (FOIP)...............................M-Coordinator

- F9          Facility Space Allocation Committee......... M-Campus Management

- G1          General Faculties Council....................M-President
                    .............................................. 2   0                             D

- G2          Grantham Task Force

- G3          General Studies Program Development Task Force

- G4          Graduation Committee.........................M-Dir-Access Centre

- G5          Great Garage Giveaway........................M-Chair of Committee

- G6          Gerontology..................................M-Arts
- H1          Housing Committee

- H2          Human Resources Officers Group

- H3          Hire-A-Student...............................M-Access & Student Dev

- H4          Harassment Committee.........................M-President

- H5          Home Page Committee ...............................M-Access & Student Dev

- H6          Human Research Committee.....................M-Chairperson

- H7          Health & Wellness..........................................M-Health   & Wellness Centre




                                                                            September 25, 1997

                                                                                                     200-7
RED DEER COLLEGE                                                           FILE CLASSIFICATION PLAN
                                                                  NUMERICAL LISTING
FILE NUMBER                      SUBJECT                                                RETENTION PERIOD
                                                                                        Dept.       RC       Final Dis.




200           COMMITTEES - GENERAL (Cont'd)                              Master-Senior Admin
                                                                                 2  3   SR
                                                                         Copy - All Others
                                                                                 2  0   D


- I1          International Council for Adult Education........... 2                            3        D

- I2          Institutional Review

- I3          International Education - General
- I3-1           International Education - Steering

- I4          Information and Learning Resources
              Departmental Committee.......................M- Library

- I5          Intake Review Task Force .........................M-Access & Student Dev

- L1          Landscape Committee

- L2          Liaison Committee - RDC/David Thompson Health
              Region.......................................M-Nursing

- L3          Library Divisional Liaison...................M-Library

- L4          Local Advisory Council.......................M-VP Education

- L5          Library Acquisition Allocation Ad Hoc........M-Library

- L6          Library Planning.............................M-Library

- L7          Learning and Instruction Supported by
              Technology...................................M-Chairperson

- L8          Lead Advisory Team.......................... M-Chairperson

- M1          Management Education Coordinating Council
              of Alberta (MECCA) ........................................M-VP   College & Business Dev

- M2          Ministry of Colleges and Universities............... 2                            3        D

- M3          Micro Computer User Group

- M4          Micro Computer Software

- M5          MultiLis Users Group




                                                                            September 25, 1997

                                                                                                         200-8
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                                                                  NUMERICAL LISTING
FILE NUMBER                      SUBJECT                                            RETENTION PERIOD
                                                                                    Dept.       RC       Final Dis.




200           COMMITTEES - GENERAL (Cont'd)                             Master-Senior Admin
                                                                                2  3   SR
                                                                        Copy - All Others
                                                                                2  0   D


- M6          Marketing Committee..........................M-RDC Communications

- M7          Student Marketing Communications............ M-Co-Chairperson;
                    ......Dean of Student Services & International Education

- N1          National Council on Community Services &
              Continuing Education (NCCSCE)

- N2          North American Band Directors Coord. Council

- N3          Program Evaluation Steering Committee - General
- N3-1           Individual Committees (Filed alphabetically)
                 - Advisor to Nursing Society
                 - Curriculum
                 - Library
                 - Professional Development
                 - Skill Lab
                 - Social

- N4          National Council for Occupation Education
              (NCOE).............................................. 2                        3        D

- N5          Negotiations Committee ..................................M-VP College &   Business Dev
                    .............................................. 2                        2        D

- N6          National Council of Marketing & Public
              Relations (NCMPR)............................M-RDC Communications
                    .............................................. 2  3   SR




                                                                                   May 12, 1997

                                                                                                     200-9
RED DEER COLLEGE                                                               FILE CLASSIFICATION PLAN
                                                                      NUMERICAL LISTING
FILE NUMBER                        SUBJECT                                                  RETENTION PERIOD
                                                                                            Dept.   RC   Final Dis.




200           COMMITTEES - GENERAL (Cont'd)                                  Master-Senior Admin
                                                                                     2  3   SR
                                                                             Copy - All Others
                                                                                     2  0   D


- O1          Occupational Health & Safety Committee
              - General......................................................M-VP   College & Business Dev

- O1-1            - Workplace Hazardous Materials Information
                  Services (WHMIS)
- O1-2            - Departmental

- 02          Operational Leadership Team................. M-President’s Office

- P1          Permanent Art Collection - Selection Committee

- P2          President's Committee

- P3          Professional Development Committee -
              College-wide.................................M-VP Education

- P4          Professional Standards Committee -
              - College-wide...............................M-VP Education

- P5          Promotions Committee

- P6          Provincial Advisory Committee for Trades

- P7          Professional Development Committee - Divisional

- P8          Parkland Industrial Training Committee

- P9          Provincial CML Users' Group

- P10         Post Secondary FOIP Network..................M-Coordinator

- P11         Provincial Nursing - Action Plan

- P12         Public Relations Review.................................M-VP          College & Business Dev

- P13         Performing Arts Management Committee.........M-Arts

- P14         Program Service Review Advisory............. M-Chairperson

- P15         President’s Planning Advisory Council....... M-President’s Office

- P16         Provincial Academic Upgrading Coordinators Communication
                    ...................................... M-ADP


                                                                                September 25, 1997

                                                                                                     200-10
RED DEER COLLEGE                                                   FILE CLASSIFICATION PLAN
                                                            NUMERICAL LISTING
FILE NUMBER                    SUBJECT                                         RETENTION PERIOD
                                                                               Dept.   RC   Final Dis.




200           COMMITTEES - GENERAL (Cont'd)                       Master-Senior Admin
                                                                          2  3   SR
                                                                  Copy - All Others
                                                                          2  0   D

- Q1          Quality of Teaching Facilities

- R1          Red Deer College Challenge Committee

- R2          Revisions Committee

- R3          Re-Organization Committee
- R3-1           Task Force on RDC Organizational Structure
                 Review

- R4          RDC Audit Committee

- R5          Resources for Employee Assistance, Counselling
              and Health (REACH) - General ......................M-Health   & Wellness Centre
- R5-1           REACH - Staff Peer Support Team ..............M-Health     & Wellness Centre
- R5-2           REACH - Student Peer Support Team............M-Health      & Wellness Centre

- R6

- R7          Records Management Committee.................M-Records Mgt.

- R8          Rightsizing..................................M-Finance & Fac Dev

- R9          Recruitment Committee........................M-Chairperson

- R10         Red Deer College Foundation Board........... M-Advancement

- S1          Space Allocation Committee...................M-Chairperson

- S2          Space Utilization Committee..................M-Chairperson

- S3          Student/Academic Appeal Board




                                                                             May 12, 1997

                                                                                        200-11
RED DEER COLLEGE                                                        FILE CLASSIFICATION PLAN
                                                                NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                                RETENTION PERIOD
                                                                                       Dept.       RC       Final Dis.




200           COMMITTEES - GENERAL (Cont'd)                           Master-Senior Admin
                                                                              2  3   SR
                                                                      Copy - All Others
                                                                              2  0   D


- S4          Signage Committee............................M-Library

- S5          Social Issues in Central Alberta Committee

- S6          Staff Development Committee .....................M-Employee Support & Dev

- S7          Scholarship Committee

- S8          Senior Business Officers ...............................M-VP   College & Business Dev

- S9          Search Committees (By department)............                        2           0        D

- S10   Strategic Planning for Effective Learning
           and Teaching (SPELT)......................M-President
- S10-1    SPELT Task Groups (Filed alphabetically)..M-Chairperson

- S11         Staffing/Contract Process........................M-Employee Support & Dev

- S12         Social Care Facilities Review Committee .......M-Child Care/Playmatters
- S13         Student Information Reporting Committee..... M-Student Services

- S14         Space Recycling Task Force.................. M-Campus Management

- T1          Tuition Free Policy Committee

- T2          Timetable/Academic Schedule Review Committee
- T3          Technology Integration Committee

- U1          Universities Co-ordinating Council

- U2          Universities Coor.

- V1          Visual Arts Management Committee.............M-Arts

- V2          Voice Mail Advisory Task Group.............. M-CSD

- W1          Workload Study Committee

- W2          Web Development Committee................... M-ADV/RTI




                                                                                    May 12, 1997

                                                                                                    200-12
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




201           COMMITTEES - ACADEMIC COUNCIL                Master-VP Education
                                                                   2  3   AR
              Includes records relating to the             Copy - All Others
              establishment, organization, function                2  0   D
              agendas, minutes, notices, and reports
              of the Academic Council and its sub-
              committees.


- 0           Policy

- 1           General

- 2           Ad-Hoc Committees

- 3           Agendas and Minutes

- 4           Executive Committee

- 5           Orientation......................................... 2           3        D

- 6           Reports

-   7         Sub-Committees - General
-   7-1          Academic Awards
-   7-2          Academic Policies
-   7-3          Grading System
-   7-4          Library
-   7-5          Program Planning and Review
-   7-6          Student Rights and Responsibilities

- 8           Workshops........................................... 2           3        D




                                                              December 20, 1995

                                                                                        201-1
RED DEER COLLEGE                                              FILE CLASSIFICATION PLAN
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FILE NUMBER                  SUBJECT                                    RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




202           COMMITTEES - BOARD OF GOVERNORS                Master-President
                                                                     2  3   AR
              Includes correspondence on the                 Copy - All Others
              establishment, organization and function;              1  0   D
              agendas, minutes, notices, workshop, and
              reports of the Board of Governors.


- 0

- 1           General

- 2           Agendas and Minutes

- 3           Board Christmas Function............................ 2           0        D

- 4           Board Presentation to Cabinet

- 5           Board Travel/Honorariums
- 6           By-Laws

- 7           Contracts (Faculty/CUPE signed originals)

- 8           Political Action Committee

- 9           Goals

- 10          Handbook

- 11          Orientation

- 12          Board Members
- 12-1           Orders-in-Council
- 13          Reports to Board - Division and Departmental

- 14          Retreats/Workshops

- 15          Solicitor

- 16          Synopses............................................ 1           0        D

- 17          President's Selection Committee




                                                                      May 12, 1997

                                                                                        202-1
RED DEER COLLEGE                                      FILE CLASSIFICATION PLAN
                                                  NUMERICAL LISTING
FILE NUMBER                   SUBJECT                           RETENTION PERIOD
                                                               Dept.   RC    Final Dis.




202           COMMITTEES - BOARD OF GOVERNORS -      Master-President
              (Cont'd)                                       2  3   AR
                                                     Copy - All Others
                                                             1  0   D


- 18          Legal Affairs

- 19          Evaluations

- 20          Strategic Planning Committee

- 21          Community Connections

- 22          Board of Governors




                                                              June 1, 1995

                                                                            202-2
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                                                         NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                     RETENTION PERIOD
                                                                         Dept.   RC    Final Dis.




203           COMMITTEES - COUNCIL OF PRESIDENTS               Master-President
                                                                       2  3   AR
              Includes records relating to the                 Copy - All Others
              establishment, organization, function                    2  0   D
              agendas, minutes, notices, and reports
              of the Council of Presidents and its
              sub-committees.


- 0           AACT 1 – Alberta Association of Colleges & Technical Institutes

- 1           General

- 2           Agendas and Minutes

- 3           Academic Deans Committee

- 4           Common Information Needs and Systems

- 5           Joint Committee of Alberta and B.C. Presidents

- 6           Joint College and University Presidents
              Meetings

- 7           Joint Presidents and Boards Chair Meetings

- 8           Joint Ministers, Presidents, Chairmen Meetings

- 9           Nursing Implementation Committee

-   10        Reports - General
-   10-1         Directors of Continuing Education
-   10-2         Senior Business Officers
-   10-3         Senior Student Services Officers............M-Access & Student Dev
-   10-4         Libraries
-   10-5         Senior Academic Officers

- 11          Alberta Management Development Institute




                                                                        May 12, 1997

                                                                                      203-1
                                                                     - AACT1 added in 2003
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC    Final Dis.




204           COMMITTEES - INSTITUTIONAL PLANNING          Master-President
                                                                  2   3   SR
              Includes records relating to the             Copy - All Others
              establishment, organization, function,              2   0   D
              agendas, minutes, notices, and reports
              of the Institutional Planning Committee
              and its sub-committees.

              For planning and processes to achieve
                 goals - see 410 primary
              For program reviews - see 410 primary
              For institutional research reports
                 - see 104 primary


- 0

- 1           General

- 2           Facilities Planning

- 3           Financial Planning

- 4           Program Planning

- 5           Services Planning

- 6           Scenario Sub-Committee




                                                                    May 12, 1997

                                                                                  204-1
RED DEER COLLEGE                                                                                 FILE CLASSIFICATION PLAN
                                                                                      NUMERICAL LISTING
FILE NUMBER                              SUBJECT                                                                   RETENTION PERIOD
                                                                                                                   Dept.   RC    Final Dis.




205           COMMITTEES - RED DEER COLLEGE ADVISORY                                           Master-Department
                                                                                                       2  3   SR
              Includes records relating to the                                                 Copy - All Others
              establishment, organization, function,                                                   2  0   D
              agendas, notices, minutes, and reports
              on the advisement of College programs
              within RDC.


- 0

- 1           General

-   A1
-   A2        Arts .......................................M-Arts
-   A3        Arts Activity................................M-Arts
-   A4        Arts Centre
-   A5        Athletics....................................M-Physical Education

- B1
- B2          Business .......................................................M-VP                     College & Business Dev

- C1          Child Care Centre
- C2          Cafeteria
- C3          Community Education ...............................M-Community Education
              (Industrial and Technical Training)
              - Nursing....................................M-Nursing

- D1          Dean's Advisory

- E1          Education........................................................................M-Ed   Prog & Learning Effectiveness



- H1          Hospitality & Tourism ............................M-Hospitality & Tourism
- H2          Health Care Aide Program.................... M-Nursing

- K1          Kevin Sirois Centre..........................M-KS Centre

-   L1        Law Clerk
-   L2        Learning Assistance Centre ......................M-Access & Student Dev
-   L3        Library .............................................M-Access & Student Dev
-   L4        Literacy Advisory........................................................M-Ed Prog & Learning Effectiveness

- M1          Music Department.............................M-Arts
- M2          Management Development ...........................M-Community Education




                                                                                                  September 25, 1997

                                                                                                                                205-1
RED DEER COLLEGE                                                                         FILE CLASSIFICATION PLAN
                                                                               NUMERICAL LISTING
FILE NUMBER                           SUBJECT                                                              RETENTION PERIOD
                                                                                                           Dept.   RC    Final Dis.




205           COMMITTEES - RED DEER COLLEGE ADVISORY                                   Master-Department
              (Cont'd)                                                                         2  3   SR
                                                                                       Copy - All Others
                                                                                               2  0   D


- N1          Nursing......................................M-Nursing
- N2          Natural Area

- P1          Pharmacy Technician..........................M-Health & Science
- P2          Performing Arts..............................M-Arts
- P3          Practical Nurse Program..................... M-Nursing

- R1          Rehabilitation Services......................M-Arts

- S1          Sciences and Technology......................M-Health and Science
- S2          Access and Student Development..................M-Access & Student Dev

- T1          Teacher Assistant........................................................M-Ed   Prog & Learning Effectiveness



- U1          Unit Clerk Program.......................... M-Nursing

- V1          Vocational Training for the Handicapped




                                                                                              December 20, 1995

                                                                                                                        205-2
                                                                        - 205-H2, 205-P3 & 205-U1 added June 7, 2005
RED DEER COLLEGE                                          FILE CLASSIFICATION PLAN
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FILE NUMBER                  SUBJECT                                 RETENTION PERIOD
                                                                     Dept.       RC       Final Dis.




210           TELECOMMUNICATIONS - GENERAL                       2           0        D

              Includes records relating to the
              administrative installation, maintenance,
              use and repairs of telecommunications
              equipment, such as telex and facsimile
              transmission.

              For telephones - see 215 primary
              For renovations - see 535 primary


- 0

- 1           General

- 2           Voice Mail Project




                                                                  June 1, 1995

                                                                                      210-1
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                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




215           TELECOMMUNICATIONS - TELEPHONE                       2           0        D

              Includes records relating to the
              administration, installation, maintenance,
              use and repairs of telephone systems, such
              as A.G.T., radio and mobile telephones and
              intercoms, and internal and external
              telephone directories.

              For billings - see 864 primary
              For renovations - see 535 primary
              For telex and facsimile transmission
                 - see 210 primary


- 0

- 1           General............................................. 2           3        SR

- 2           Extension Detail

- 3           Floor Plans

- 4           Local Users' Guide

- 5           Requests for Phones..........................M- Equip Technician
                    .............................................. 2  0   D
                    .......................................C-All Others
                    .............................................. 1  0   D

- 6           Technology.................................. ... 2 or S/O - D




                                                               January 13, 1997

                                                                                        215-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




220           CONFERENCES, MEETINGS, SYMPOSIA               Master-Senior Admin
                                                                    2  3   SR
              Includes records relating to the              Copy - All Others
              establishment, organization and                       2  0   D
              participation in conferences,
              conventions, meetings, retreats,
              and symposia. Includes agendas,
              minutes, reports and background
              material

              DOES NOT include committees
              formed as a result of conference, etc.

              For Board of Governors - see 202 primary
              For Council of Presidents - see 203 primary
              For Institutional Planning - see 204 primary
              For meetings of associations, clubs
                 and societies - see 160 primary
              For meetings of committees - see 200 primary
              For meetings of Academic and College Affairs
                 - see 200 primary
              For Red Deer College Advisory meetings - see
                 205 primary
              For organizations that are strictly an exchange
                 of information - see 230 primary
              For fees to conferences, workshops, seminars, etc.
                 - see 864 primary
              For seminars and workshops provided by internal
                 sources - see 1330 and 1332 primaries


- 0

- 1           General

- 2           Adult Development Meetings (Formerly AVT)
- 3           Alberta Association of College
              Faculties Conference................................ 2           3        D

- 4           Alberta Colleges Athletic Conference................ 2           3        D

- 5

- 6           Association of Canadian Publishers
              Conference.......................................... 2           3        D

- 7           Central Alberta Student Council Workshop



                                                                   October 9, 1996

                                                                                        220-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                    RETENTION PERIOD
                                                                        Dept.       RC       Final Dis.




220           CONFERENCES, MEETINGS, SYMPOSIA                 Master-Senior Admin.
              (Cont'd)                                                2  3   SR
                                                              Copy - All Others
                                                                      2  0   D


- 8           Directors of Student Services in Alberta......M-Access & Student Dev

- 9           Department of Advanced Education Meetings

- 10          Master Meeting Timetable............................ 2            3        D

- 11          Public Service Employee Relations
              Practitioners Meetings.............................. 2            3        D

-   12    Red Deer College Meetings - General
-   12-1     see 200-E9
-   12-2     Budget
-   12-3     Co-ordinators
-   12-4     Departmental..............................M-Originator
-   12-5     Divisional................................M-Originator
-   12-6     Managers' Meetings
-   12-7     Middle Administrators
-   12-8     President
-   12-9     Community Education.......................M-Community Ed.
-   12-10    Students Association/Senior Admin.........M-VP Education
-   12-11    Constituency Presidents...................M-President

- 13          Red Deer College Retreats

- 14          Senior Administration Work Group

- 15          Western Canada Booksellers Association Conference... 2            3        D

- 16          Western Canada Educational Administrators
              Conference.......................................... 2            3        D

- 17          Department of Career Development and Employment

- 18          Technical Training Staff
- 18-1           Technical Training Office Staff

- 19          Communicators in Alberta, Post Secondary System
              (CAPS).......................................M-RDC Communications




                                                                   October 9, 1996

                                                                                         220-2
RED DEER COLLEGE                                                                                FILE CLASSIFICATION PLAN
                                                                                     NUMERICAL LISTING
FILE NUMBER                             SUBJECT                                                                   RETENTION PERIOD
                                                                                                                  Dept.   RC       Final Dis.




220           CONFERENCES, MEETINGS, SYMPOSIA                                                 Master-Senior Admin
              (Cont’d)                                                                                2  3   SR
                                                                                              Copy - All Others
                                                                                                      2  0   D


- 20          Alberta Association for Adult Literacy
              Conference......................................................................M-Ed   Prog & Learning Effectiveness



- 21          Premier's Round Table
              - Right on the Money.........................M-Coordinator
                    .............................................. 2  0                                                        D
              - Beyond the Bottom Line.....................M-Coordinator
                    .............................................. 2  0                                                        D
              - Health.....................................M-Coordinator
                    .............................................. 2  0                                                        D
              - Seniors....................................M-Coordinator
                    .............................................. 2  0                                                        D

- 22          Provincial Business Dean's ............................M-VP                             College & Business Dev

- 23          Municipalities, Universities, Schools
              and Hospitals (MUSH).........................M-Campus Management




                                                                                                          October 9, 1996

                                                                                                                               220-3
RED DEER COLLEGE                                                FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                      RETENTION PERIOD
                                                                         Dept.       RC       Final Dis.




230           CO-OPERATION AND LIAISON - GENERAL              Master-Senior Admin
                                                                      2  0   SR
              Includes records relating to information        Copy - All Others
              exchange and non-financial agreements                   2  0   D
              with community organizations;
              municipalities; Federal, Provincial
              and Territorial government departments,
              and other interest groups such as individual
              businesses.

              For association, clubs and societies
                 - see 160 primary
              For committees - see 200 to 205 primaries
              For financial agreements - see 938 primary
              For information exchanges with other Alberta
                 educational institutions - see 245 primary
              For information exchanges with non-Alberta
                 educational institutions - see 246 primary
              For meetings - see 220 primary


- 0

- 1           General

- 2           Alberta ACCESS...................................... 2             3        D

- 3           Agreements - Red Deer College - General
- 3-A1           Alberta Hospital – Ponoka
- 3-A2           Alberta Human Resources & Employment............. M-VP Education
                    .......................................... ....... 2-0-AR
- 3-B1           Bowden Institute
- 3-R1           Red Deer Auxiliary Hospital and
                 Nursing Homes
- 3-R2           Red Deer Regional Hospital Centre

- 4           City of Red Deer - General
- 4-C1           College Track and Playing Field
- 4-R1           Recreation Department

- 5           County of Red Deer

- 6           Alberta Management Development
              Institute (MDI)..............................M-President




                                                                   January 13, 1997

                                                                                          230-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                     SUBJECT                               RETENTION PERIOD
                                                                     Dept.   RC    Final Dis.




230           CO-OPERATION AND LIAISON - GENERAL           Master-Senior Admin
              (Cont'd)                                             2  0   SR
                                                           Copy - All Others
                                                                   2  0   D


- 7           Xerox .......................................M-President

- 8           G.H. Dawe Family Education Centre

- 9           Institute of Canadian Bankers

- 10          Institute of Chartered Accountants

- 11          Institute of Chartered Secretaries
              and Administrators

- 12          Insurance Institute of Canada

- 13          Licensed Day Care (Alberta)

- 14          Michener Centre

- 15          Potential Co-op Projects between
              College and Community

- 16          Quality of Life Institute

- 17          Red Deer Chamber of Commerce

- 18          Yukon Territories Proposed Program

- 19          Community Adult Learning Councils (Filed alphabetically
              by organization name)........................M-President

- 20          Campus Development

- 21          Red Deer Health Unit

- 22          The Leadership Centre....................... M-President’s Office

- 23          Red Deer College Press

- 24          Correction Canada

- 25          Department of Manpower - General

- 26          Canada Council



                                                             September 25, 1997

                                                                                  230-2
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                      Dept.   RC    Final Dis.




230           CO-OPERATION AND LIAISON - GENERAL           Master-Senior Admin
              (Cont'd)                                             2  0   SR
                                                           Copy - All Others
                                                                   2  0   D


- 27          Government of Alberta
- 27-1           Advanced Education & Career Development
- 27-2           Education

- 28          Federal Government

- 29          Rural College Strategy




                                                               January 13, 1997

                                                                                   230-3
                                                            - 29 added October 28, 2005
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                    SUBJECT                                 RETENTION PERIOD
                                                                      Dept.   RC    Final Dis.




245           CO-OPERATION AND LIAISON - ALBERTA            Master-Senior Admin.
              EDUCATIONAL INSTITUTIONS                              2  0   AR
                                                            Copy - All Others
              Includes correspondence, reports, etc.                2  0   D
              regarding transferability, co-operation
              and information sharing activities with
              Alberta schools, universities, colleges,
              and technical institutes.

              For educational institutions outside of
                 Alberta - see 246 primary
              For records other than information exchange
                 - see appropriate subject, eg. 160, 200, etc.


- 0

- 1           General

-   A1        Alberta Institute of Agrology
-   A2        Alberta Vocational Training Centre
-   A3        Athabasca University
-   A4        Alberta Correspondence School
-   A5        Alberta Centre for International Education (ACIE)

- C1          Camille J. LeRouge High School
- C2          Chinook’s Edge School Division

- E1          External Evaluations for Outside Colleges

- F1          Fairview College

- G1          Grande Prairie College
- G2          Grant MacEwan Community College

- H1          Harvest Park International College
- H2          Hunting Hills High School

- K1          Keyano College

- L1          Lakeland College
- L2          Lethbridge College
- L3          Lindsay Thurber Comp. High School




                                                             September 25, 1997

                                                                                   245-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC    Final Dis.




245           COOPERATION AND LIAISON - ALBERTA            Master-Senior Admin.
              EDUCATIONAL INSTITUTIONS (Cont'd)                    2  0   AR
                                                           Copy - All Others
                                                                   2  0   D


- M1          Medicine Hat College
- M2          Mount Royal College
- M3          Maskwachees

- N1          Northern Alberta Institute of Technology (N.A.I.T.)
- N2          Nor Quest

- O1          Olds College

- R1          Red Deer Public School District #104
- R2          Rocky Mountain House School District
- R3          Red Deer Catholic School Board

- S1          Southern Alberta Institute of Technology (S.A.I.T.)
- S2          St. Patricks Community School

- U1          University of Alberta
- U2          University of Calgary
- U3          University of Lethbridge

- W1          Westerra Institute of Technology




                                                                    May 27, 1996

                                                                                  245-2
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.   RC    Final Dis.




246           CO-OPERATION AND LIAISON - EDUCATIONAL        Master-Senior Admin.
              INSTITUTIONS OUTSIDE ALBERTA                          2  0   SR
                                                            Copy - All Others
              Includes correspondence, reports, etc.                2  0   D
              regarding co-operation and information
              sharing activities with universities,
              colleges, schools, and technical institutes
              outside of Alberta - Canadian and foreign.

              For educational institutions within Alberta
                 - see 245 primary
              For records other than information exchange
                 - see appropriate subject, eg. 160, 200, etc.


- 0

- 1           General

- E1          External Evaluations for Outside Colleges
              (Filed alphabetically by college)

- H1          Hokkaido Asai Gakuen University - Japan

- I1          Institutions - Canadian (Filed alphabetically)
                 - Canadore College
                 - Cariboo College
                 - George Brown College
                 - St. Claire College
                 - University of New Brunswick

- I2          Institutions - USA (Filed alphabetically)
                 University of Texas

- U1          Uganda Technical College




                                                                       May 27, 1996

                                                                                     246-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                      Dept.   RC       Final Dis.




265           ELECTRONIC DATA PROCESSING - GENERAL          Master-Computer Serv
                                                            3 after SO, D
              Includes records relating to the              Copy - All Others
              development or consideration of               1 after SO, D
              automated or electronic data processing
              systems not shown elsewhere in this
              block. Also includes MultiLis and
              monitoring software or hardware products
              developed or used by other businesses
              (includes development of a home page).

              a) Computer Test Runs........................D when test run
              Output generated as a result of a            data no longer
              verification of computer programming         required
              processing, or evaluation of hardware;
              output that cannot be certified as a
              production item by the user of the system.
              EXCLUDES runs, current systems development
              or modification or representative test
              information.

              b) Sysouts - Financial.......................2 and 6 mo,             D
              Computer system administrative
              statistical information relating to the
              actual operation of the computer system
              on each job run. EXCLUDES original
              reconciliation reports, edit routines,
              and specific operational program reports
              on computer systems.

              c) Sysouts - Non-Financial...................6 mo or until
              Computer system administrative               completion of
              statistical information relating to          comparison or
              the actual operation of the computer         verification with
              system on each job run. EXCLUDES             reports generated
              original reconciliation reports,             by the next
              edit routines and specific operational       production cycle,
              program reports on computer systems.         whichever is
                                                           longer,        D

              For procurement of hardware or software
                 - see 815 primary
              For word processing and data processing
                 equipment - see 735 primary


- 0
- 1           General



                                                                     May 27, 1996

                                                                                   265-1
RED DEER COLLEGE                                                                     FILE CLASSIFICATION PLAN
                                                                          NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                                           RETENTION PERIOD
                                                                                                  Dept.   RC    Final Dis.




265           ELECTRONIC DATA PROCESSING - GENERAL                                Master-Computer Serv
              (Cont'd)                                                            3 after SO, D
                                                                                  Copy - All Others
                                                                                  1 after SO, D


- 2           Word Processing

- 3           MultiLis

- 4           Comcheq Services    ................................................ M-Employee Support & Dev/Payroll




                                                                                                May 27, 1996

                                                                                                               265-2
RED DEER COLLEGE                                                  FILE CLASSIFICATION PLAN
                                                           NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                       RETENTION PERIOD
                                                                           Dept.   RC    Final Dis.




266           ELECTRONIC DATA PROCESSING - SYSTEMS              Master-Computer Serv
                                                                3 after SO, SR
              Includes records relating to the                  Copy - All Others
              development, consideration or use of              1 after SO, D
              internal electronic systems, including
              feasibility studies, project methodology
              and reference materials on particular
              hardware and software.

              For EDP budget plans - see 904 primary
              For EDP - Word Processing - see 265 primary
              For planning, goals and objectives
                 - see 410 primary
              For procurement of hardware or software
                 - see 815 primary


- 0

- 1           General

- 2           Common Information Systems ......................M-Institutional Research

- 3           Data Element Dictionary......................M-Finance & Fac Dev




                                                                    December 20, 1995

                                                                                        266-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC    Final Dis.




267           ELECTRONIC DATA PROCESSING                   Master-Computer Serv
              COMMUNICATIONS NETWORK                       3 after SO, SR
                                                           Copy - All Others
              Includes records relating to networks        1 after SO, D
              set up to communicate between areas or
              types of machines, such as word pro-
              cessing networks, file sharing by
              personal computers, microcomputer
              interfaces, electronic mail systems.

              For procurement of hardware or software
                 - see 815 primary
              For telex and facsimile transmission
                 - see 210 primary

- 0

- 1           General

- 2           Adult Learner Information Service (ALIS).....M-Dean - Access & SD




                                                                    May 27, 1996

                                                                                  267-1
RED DEER COLLEGE                                                    FILE CLASSIFICATION PLAN
                                                            NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                          RETENTION PERIOD
                                                                               Dept.   RC    Final Dis.




275           EMERGENCY MEASURES                                   Master-Senior Admin

              Includes records relating to                 5 after SO, SR
              contingency plans for the continuation       Copy - All Others
              of College operations in the event of                SO, D
              disasters external to the College.
              Includes earthquakes, floods, vandalism,
              civil defence, tornados and other emergencies.

              For internal emergencies such as sprained
              ankle, cut finger, etc. - see 1200 primary


- 0
- 1           General

- 2           Emergency Evacuation Procedures    ..................M-Health & Wellness Centre

- 3           Emergency Response – Business Resumption Plan .. Campus Management




                                                                         October 9, 1996

                                                                                            275-1
                                                              - 275-3 added February 25, 2005
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC    Final Dis.




285           FORMS MANAGEMENT                             Master-Records Mgt.
                                                           2 after SO, D
              Includes records relating to the             Copy - All Others
              analysis and design of forms,                        SO, D
              time-motion-unit studies, workflow
              analysis, cost-benefit analysis,
              functional analysis or cataloguing
              of forms, procurement data,
              numeric-historic files and FOIP
              compliant forms.

              NOTE: Does not include internal
              requisition processing.

              For requisitions - see 815 primary

- 0           Policy

- 1           General

- 2           Individual Forms (Filed by form number)(NB Alpha listing)




                                                                    June 1, 1995

                                                                                  285-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                       RETENTION PERIOD
                                                                           Dept.       RC    Final Dis.




290           FREEDOM OF INFORMATION AND PROTECTION           M-President’s Office
              OF PRIVACY (FOIPP)                                      2  3   SR
                                                              C - All Others
              Includes records relating to the                        2  0   D
              administration of the FOIPP legislation.
              This includes development and implementation
              of policies, guidelines and procedures
              regarding the right of access to information
              and collection, use, disclosure and protection
              of personal information.


- 0

- 1           General

- 2           FOIP Requests ............. M-Human Resources            2           3          SR




                                                                   January 13, 1997

                                                                                            290-1
                                                              - 290-2 added October 5, 2006
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                  RETENTION PERIOD
                                                                        Dept.       RC    Final Dis.




295           INFORMATION SERVICES - GENERAL               Master-RDC Communications
                                                           2 after SO, D
              Includes records relating to the general     Copy - All Others
              administration of communications to the              2   0  D
              general public, such as speeches, lectures
              by College officials, press releases,
              newspaper clippings, media relations and
              requests for information for public
              relations purposes not shown elsewhere in
              the Information Services primaries.

              Also includes market research of the needs
              of the users of the College, analysis of
              those needs and strategies plans for
              implementing promotional activities.

              For address labels and mailing lists
                 - see 375 primary
              For publicity - see 300 primary
              For publications - see 298 primary
              For special events - see 302 primary


- 0

- 1           General

- 2           News Releases - General......................M-RDC Communications
                    .............................................. 2   3  AR
- 2-1            Department of Advanced Education & Career Development
- 2-2            Athletics.................................M-Athletics
                    .............................................. 2   3  SR

- 2-3            Music............................................ 2            3        SR
- 2-4            Federal Government

- 3           Press Clippings - General........................... 2            3        SR
- 3-1            External

- 4           Speakers Bureau

- 5           Speeches.....................................M-President
                    .............................................. 2   3                 SR

- 6           Clipping Services - Alberta Dailies & Weeklies

- 7           Western Economic Diversification Entrepreneurial
              Opportunity for Youth



                                                               September 25, 1997

                                                                                         295-1
RED DEER COLLEGE                                                      FILE CLASSIFICATION PLAN
                                                              NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                           RETENTION PERIOD
                                                                                  Dept.       RC       Final Dis.




298           INFORMATION SERVICES - PUBLICATIONS                   Master-Dept.
                                                                            2  0   SR
              Includes records relating to the                      Copy - All Others
              planning, design, compilation, standards                      1  0   D
              and production (drafts and artwork) of
              official College publications, such
              as articles, books, periodicals, guides,
              manuscripts, pamphlets, calendars,
              brochures, annual reports and newsletters
              to be distributed to the general public.

              For circulars, notices, directives
                 - see 195 primary
              For publicity - see 300 primary
              For special events - 302 primary
              NOTE: External publications/newsletters
              - filed alphabetically                                ALL -    SO,                   D


- 0

- 1           General

- 2           Individual Newsletters, etc. (Filed alphabetically)
              Newsletters, etc - generated by RDC

              B   - Bricklayer....................................M-Marketing &   Communications
                     .............................................. 2                     4        AR

              C   - Campus Recreation Handbook
                  - Cooperative Arts Newsletter.............M-Arts

              D   - Department Bulletins and Newsletters
                  - Department Handbooks
                  - Directions..............................M-Faculty Animateur
              E   - Early Childhood Services Highlights

              F   - Faculty/Staff Guide to Library

              H   - Handbooks...............................M-Originator
                     .............................................. SO,D




                                                                              May 27, 1996

                                                                                                   298-1
RED DEER COLLEGE                                                                     FILE CLASSIFICATION PLAN
                                                                            NUMERICAL LISTING
FILE NUMBER                         SUBJECT                                                       RETENTION PERIOD
                                                                                                 Dept.       RC      Final Dis.




298           INFORMATION SERVICES - PUBLICATIONS                                  Master-Dept.
              (Cont'd)                                                                     2  0   AR
                                                                                   Copy - All Others
                                                                                           1  0   D


- 2           L   - Lacamenews .................................................. M-Learning Assistance      Cntr.
                     .............................................. 2                                4            SR
                  - Library.................................M-Library
                     .............................................. 2                                4            SR

              P   - POISE...................................M-Dir-Access Centre
                  - Public Relations Guide to Services......M-RDC Communications

              R   - Reviews and Previews - Paste-up................ 2                                    3        SR
                                         - Working papers.......... 1                                    0        D

              S   - Student Orientation Pamphlet
                  - Student Travel Brochure

              T   - Timetable - General.....................M-Dir-Access Centre
                     .............................................. 2  3   D
                  - Timetable - Master......................M-Dir-Access Centre
                     .............................................. 2  3   AR
                     .......................................C - All Others
                     .............................................. 1  0   D

              W   - (The) Western Association of Registrars
                  of the Universities and Colleges of
                  Canada News (WARUCC)......................M-Dir-Access Centre
                  - Write Line..............................M-Dir-Access Centre

- 3           Project Artwork (Filed alphabetically
              by department)...............................M-RDC Communications
                    .............................................. 2  3   SR
              A - Access Centre
                    - Application Form
                 - Arts Centre - General
                    - Music
                    - Dance

              B   - Business Administration (includes B of Comm.)




                                                                                                May 12, 1997

                                                                                                                  298-2
RED DEER COLLEGE                                                FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                     RETENTION PERIOD
                                                                         Dept.   RC    Final Dis.




298           INFORMATION SERVICES - PUBLICATIONS              Master-Dept.
              (Cont'd)                                                 2  0   SR
                                                               Copy - All Others
                                                                       1  0   D


- 3           Project Artwork (Filed alphabetically
              by department)...............................M-RDC Communications
                    .............................................. 2  3   SR

              C   - College Preparatory Programs (includes off-campus)
                     - South School Programs - Adult Basic Education
                                             - English as a Second Language
                                             - Volunteer Tutor Bank

                  - Community Education
                     - CES Tabloid
                     - CES Management Development Centre
                     - CES Technical and Industrial Training
                  - Computer Systems Technology

              E   - Early Childhood Development (includes Child Care Centre
                  and Playmatters)
                  - Education

              G   - General Studies

              H   - Health Care Centre
                  - Hospitality & Tourism

              K   - Kevin Sirois Fitness Centre

              L   - Legal Assistant Program
                  - Learning Assistance Centre (LAC)
                  - Library

              M   - Music Program

              N   - Nursing Programs

              O   - Office Administration Programs




                                                                        May 12, 1997

                                                                                      298-3
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                    RETENTION PERIOD
                                                                        Dept.   RC    Final Dis.




298           INFORMATION SERVICES - PUBLICATIONS           Master-Dept.
              (Cont'd)                                              2  0   SR
                                                            Copy - All Others
                                                                    1  0   D


- 3           Project Artwork (Filed alphabetically
              by department)...............................M-RDC Communications
                    .............................................. 2  3   SR

              P - Physical Education - General
              (Skiing, Soccer, Badminton, Running, Swimming)
                    - Athletics - Posters/Logos
                    - Athletic Program
                    - Athletic Schedules/Annual Poster
                    - Awards/Color Night Ceremony
                    - Dance
                    - Basketball
                    - Hockey
                    - Intramurals
                    - Summersports (CES)
                    - Volleyball
                 - President's Office (Invitations, etc.)

              R   - Recreation Administration
                  - RDC Development Office
                     - Development Office - General Invitations/Posters
                     - Awards Night/Certificates
                     - Spring Benefit
                     - Golf Classic
                     - Rehabilitation Services

              S   - Student Resource Office
                     - Counselling Info
                     - Disabled Student Services Handbook
                     - Financial Aid Guide

              T   - Teacher Assistant
                  - Theatre Studies




                                                                       May 12, 1997

                                                                                     298-4
RED DEER COLLEGE                                                 FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                    SUBJECT                                      RETENTION PERIOD
                                                                            Dept.       RC    Final Dis.




298           INFORMATION SERVICES - PUBLICATIONS..........Master-Dept.
              (Cont'd)                                             2  0   SR
                                                           Copy - All Others
                                                                   1  0   D


- 4           Red Deer College - Photographs

- 5           Red Deer   College - Artwork (includes RDC logo)
                 - RDC   Map
                 - RDC   Mascot - Rufus
                 - RDC   Annual Report Prep Work
                 - RDC   Colors
                 - RDC   Logo
                 - RDC   Coat of Arms

- 6           Branding                                                  2           0          AR




                                                                 September 25, 1997

                                                                                             298-5
                                                            - 298-6 added February 11, 2008
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                    RETENTION PERIOD
                                                                        Dept.   RC    Final Dis.




300           INFORMATION SERVICES - PUBLICITY              Master-RDC Communications
                                                                    2  4   D
              Includes records relating to the              Copy - All Others
              advertising and promotion of College                  2  0   D
              programs and activities; the distribution
              of promotional materials, such as newspaper
              advertisements, posters, broadcast media,
              displays, exhibits, calendars, brochures,
              promotional campaigns; hospitality gifts,
              such as buttons, mugs, pins and T-shirts.

              For development, design and production
                 materials - see 298 primary


- 0

- 1           General

- 2           Newspaper Ads (Filed numerically in budget year)
              A - Advocate (RD - includes Advocate contract)
              PR - Sunday Express and other newspapers

- 3           Radio Advertising, Magazines
              R - Radio 7
              KG - CKGY
              Z - Z-99
              O - Other stations

- 4           Advertising (Filed alphabetically)
              - RDTV

- 5
- 6           Displays (Filed alphabetically)




                                                                  October 9, 1996

                                                                                     300-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                  RETENTION PERIOD
                                                                        Dept.   RC    Final Dis.




302           INFORMATION SERVICES - SPECIAL EVENTS         Master-RDC Communications
                                                                    2    0     SR
              Includes records relating to the              Copy - All Others
              development and participation in                      1    0     D
              celebrations, ceremonies, exhibits,
              fairs and festivals, such as grand
              openings of buildings, and staff
              socials, such as KITE and TGIF's.

              For advertising and distribution of
                 promotional materials - see 300 primary
              For awards and scholarships - see 2714 primary
              For Convocation - see 303 primary
              For development, design and production
                 of College publications - see 298 primary


- 0

- 1           General

- 2           Social Interest Group........................M-Chairperson

- 3           Open House

- 4           Fall Warm-Up

- 5           Spring Break-Up (KITE Awards)

- 6           Friends of RDC Breakfast

- 7           Student Recognition Breakfast (KITE)

- 8           Arts Centre - 10th Anniversary
- 9           High Tech ‘96

- 10          One-Time Events (Filed alphabetically)
              - International Forum

- 11          Media Reception

- 12          Community Night/At the Mall

- 13          Apprenticeship & Trades 20th Anniversary




                                                               September 25, 1997

                                                                                     302-1
RED DEER COLLEGE                                                  FILE CLASSIFICATION PLAN
                                                          NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                       RETENTION PERIOD
                                                                           Dept.   RC    Final Dis.




302           INFORMATION SERVICES - SPECIAL EVENTS             Master-RDC Communications
              (Cont'd)                                                  2    0     SR
                                                                Copy - All Others
                                                                        1    0     D



- 14          Central Alberta Career Week .....................M-Access & Student Dev

- 15          Citizenship Court............................M-RDC Communications




                                                                      October 9, 1996

                                                                                        302-2
RED DEER COLLEGE                                                              FILE CLASSIFICATION PLAN
                                                                     NUMERICAL LISTING
FILE NUMBER                       SUBJECT                                                  RETENTION PERIOD
                                                                                           Dept.       RC    Final Dis.




303           INFORMATION SERVICES - CONVOCATION                            Master-Dir-Access Centre
                                                                                    2  0   D
              Includes records relating to the                              Copy - All Others
              convocation of RDC students.                                          1  0   D



- 0

- 1           General

- 2           Advertising

- 3           Budget

- 4           Caps and Gowns

- 5           Prospective Grads

- 6           Faculty/Board/Guests

- 7           Evaluation by Faculty, etc./Grads

- 8           Facilities

- 9           Graduands - List

- 10          Guest Speaker(s)

- 11          Invitations...................................................Send   3 copies to Archives

- 12          Invocation/Assistants

- 13          Marshalling of Grads/Piper
- 14          Musical Accompaniment

- 15          Photographer

- 16          Program............................................. 2                               0        SR




                                                                                     October 9, 1996

                                                                                                            303-1
RED DEER COLLEGE                                              FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                   RETENTION PERIOD
                                                                       Dept.   RC    Final Dis.




350           LEGAL MATTERS                                  Master-President
                                                             7 after SO,   AR
              Includes records relating to legal             Copy - All Others
              activities, such as decisions or               2 after SO,D
              rulings on litigation matters, patents,
              copyrights, opinions; lists of
              individuals who serve as Powers of
              Attorney, Commissioners for Oaths and
              Affidavits, and Notaries Public.


- 0

- 1           General

- 2           Commissioner for Oaths

- 3           Legal Issues as a Result of College Policies

- 4           Legal Opinions - General
- 4-1            College Policies
- 4-2            Institutes, Foundations

- 5           Copyright....................................M-Originating Dept.




                                                                      June 1, 1995

                                                                                    350-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




360           AUDIO VISUAL SERVICES                        Master-AV Dept/Media
                                                                   2  3   D
              Includes records relating to the             Copy - All Others
              administration of audio visual                       1  0   D
              equipment, services and supplies, such
              as loan and distribution of projectors,
              tape cassettes, file, records,
              and microfilm equipment.

              For procurement of equipment and
                 services without requisitions
                 - see 800 primary
              For requisitions - see 815 primary


- 0           Policy.............................................. 2           3        SR

- 1           General............................................. 2           3        SR

- 2           AV Recording (permission to copy)

- 3           Distribution of AV costs

- 4           Film Processing

- 5           Film Cleaning and Inspection

- 6           Loss of Equipment and Thefts

- 7           Operating Instructions.............................. 2           3        SR

- 8           Statistics (Usage and production)................... 2           3        SR

- 9           Technical Specifications............................ 2           3        SR
- 10          Loan/Rental of Media Software....................... 2           0        D
- 10-1           Instructors (Filed alphabetically
                    by instructor)................................ 2           0        D

- 11          Preview of Media Software - Outstanding............. 2           0        D
- 11-1           Completed (Filed alphabetically)................. 2           0        D
- 11-2           Item Availability................................ 2           0        D

- 12          Interlibrary Loans (Media Software)

- 13          Loan Agreement...................................... 2           3        SR




                                                                    June 1, 1995

                                                                                        360-1
RED DEER COLLEGE                                                                                    FILE CLASSIFICATION PLAN
                                                                                        NUMERICAL LISTING
FILE NUMBER                           SUBJECT                                                                       RETENTION PERIOD
                                                                                                                    Dept.       RC       Final Dis.




360           AUDIO VISUAL SERVICES (Cont'd)                                                      Master-AV Dept/Media
                                                                                                          2  3   D
                                                                                                  Copy - All Others
                                                                                                          1  0   D


- 14          AV Production

- 15          AV Tapes

- 16          Equipment Rental.................................... 1                                                        0        D
                    ..............................................................................(Continuing Authority 90/01 #3)


- 17          Copyright Agreement..........................M-Media
                    .............................................. 2                                                        3        AR




                                                                                                        December 20, 1995

                                                                                                                                     360-2
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                    SUBJECT                                 RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




361           LIBRARY SERVICES - GENERAL                    Master-Library
                                                                    2  2   D
              Includes records relating to the              Copy - All Others
              administration of library services                    1  0   D
              including cataloguing and acquisitions,
              subscriptions to newspapers, periodicals,
              newsletters, acquisitions of recordings,
              slides and filmstrips; sub-libraries in
              in other locations of the College;
              guidelines for establishment and operations
              of the library; cost analysis, search,
              loan and distribution of books, periodicals
              and other materials; interlibrary loans,
              bibliography requests, database information
              services, reference searches, abstracts and
              bibliographies.


- 0           Policy.............................................. 2           3        SR

- 1           General

- 2           Donations

- 3           Collection Development.............................. 2           3        AR

- 4           Interlibrary Loans

- 5           Overdues/Fines

- 6           Publishers/Vendors

- 7           Subscriptions (includes periodicals, newspapers
              and journals)
- 8           Bibliographies...................................... SO, D

- 9           Reference Searches

- 10          Information Access.................................. 2           4        D

- 11          Central Alberta One-Card............................ 2           3        SR




                                                                September 25, 1997

                                                                                        361-1
RED DEER COLLEGE                                          FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                RETENTION PERIOD
                                                                   Dept.   RC   Final Dis.




362           LIBRARY SERVICES – COLLECTION DEVELOPMENT




- 0

- 1           General
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC       Final Dis.




365           LICENSES AND PERMITS                         Master-Campus
                                                           Management
              Includes records of a general nature                 2  3   SR
              relating to licenses and permits, such as    Copy - All Others
              liquor licenses, and operating licenses.             2  0   D

              For vehicle licenses - see 840 primary


- 0

- 1           General
- 1-1         Software Licenses............................M-Department
                    .............................................. SO, D
- 2           Alberta Gaming Commission

- 3           Alberta Liquor Control Board

- 4           Bookstore - Provincial Retail License

- 5           Day Care Centre Licensing

- 6           Expiry Dates of Licenses (BJRT, etc.)

- 7           Residence Licenses

- 8           Inspections......................................... SO,            D




                                                             September 25, 1997

                                                                                  365-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




375           MAIL AND COURIER SERVICES                    Master-Finance &
                                                           Facilities Dev
              Includes records relating to the             2 after SO, D
              administration of mail, courier and          Copy - All Others
              messenger services, Canada Post services,            SO, D
              Postal Code Directories, shipping and
              receiving, distribution and mailing
              lists, receipts of registered or certified
              mail and inquiries and reports on lost or
              damaged mail.

              For packing slips - see 864 primary


- 0

- 1           General............................................. 2           3        SR

- 2           Postal Code Directory............................... SO                   D

- 3           Receipts for Registered Letters..............M-Shipping & Rec.
                    .............................................. 2  3   D

- 4           Mailing Lists................................M-Originator
                    .............................................. SO                   D

- 5           Packing Slips ...............................M-Shipping & Rec.
                    .............................................. 1  6   D




                                                              December 20, 1995

                                                                                        375-1
                                                            375-5 added February 3, 1998
RED DEER COLLEGE                                                       FILE CLASSIFICATION PLAN
                                                               NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                          RETENTION PERIOD
                                                                                 Dept.   RC    Final Dis.




391           PHOTOCOPYING AND PRINTING SERVICES                      Master-Reprographics
                                                                              2  3   D
              Includes records relating to the                        Copy - All Others
              administration of photocopying and                              1  0   D
              reproduction services.

              For maintenance and repair of photocopiers
                 - see 780 primary
              For procurement of printing services
                 - see 815 primary


- 0

- 1           General

- 2           Label Printing

- 3           Master Copy File

- 4           Work Orders for Duplicating Jobs.................... 3 mo/0 D
                    .......................................(Continuous Authority 90/01 #2)




                                                                         December 20, 1995

                                                                                              391-1
RED DEER COLLEGE                                                FILE CLASSIFICATION PLAN
                                                            NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                   RETENTION PERIOD
                                                                         Dept.   RC    Final Dis.




400           STRATEGIC MANAGEMENT

              The function of applying broad systematic management planning
              for Red Deer College. Includes the activities involved with
              the development, monitoring, accountability and reviewing of
              business plans, strategic plans, College-wide plans including
              cross-post-secondary institutions’ initiatives, and joint
              venture agreements, and assessments, and other long-term Red
              Deer College plans. Also includes the development of Red
              Deer College’s mission, vision, objectives, quality
              management, performance measures and certification.


              The Activities conducted in the management of this function
              are as follows:

              Activity Number      Activity Title
                 400-A1-00         AUTHORIZATION
                 400-C1-00         COMMITTEES
                 400-C2-00         COMPLIANCE
                 400-C3-00         CONTRACTING
                 400-C4-00         CUSTOMER SERVICES
                 400-E1-00         EVALUATION
                 400-G1-00         GRANTS
                 400-I1-00         IMPLEMENTATION
                 400-J1-00         JOINT VENTURES
                 400-P1-00         PERFORMANCE MANAGEMENT
                 400-P2-00         PLANNING
                 400-P3-00         POLICIES AND PROCEDURES
                 400-R1-00         REPORTING




                                                                                      2005

                                                                                      400-1
  RED DEER COLLEGE                                                 FILE CLASSIFICATION PLAN
                                                            NUMERICAL LISTING
  FILE NUMBER                   SUBJECT                                      RETENTION PERIOD
                                                                             Dept.   RC    Final Dis.




400         STRATEGIC MANAGEMENT (Cont’d)

FUNCTION:              STRATEGIC MANAGEMENT
ACTIVITY TITLE:        AUTHORIZATION
ACTIVITY CODE:         400-A1

ACTIVITY DESCRIPTOR:   The activity of seeking and granting permission to undertake a
                       requested action.
DISPOSAL CLASS CODE    400-A1-01

DISPOSAL CLASS         Routine/general administrative records that must be retained because
DESCRIPTOR             they meet substantive records definition, however, have little
                       business value.
DISPOSAL CLASS CODE    400-A1-02
DISPOSAL CLASS         Records relating to non-financial delegations of authority.
DESCRIPTOR             Includes signing authorities.

FUNCTION:              STRATEGIC MANAGEMENT
ACTIVITY TITLE:        COMMITTEES
ACTIVITY CODE:         400-C1
                       The activity of managing committees (internal and external, private,
                       municipal, provincial, federal, etc.). Includes the committee’s
                       establishment and dissolution, appointment of members, terms of
                       reference, proceedings, minutes, reports, agendas, etc.

ACTIVITY DESCRIPTOR:   Note: The disposition classes for this activity are sub-divided into
                       the following sections: 1. Committees – Major and 2. Committees –
                       Minor
                       Note: If representation on committees is provided by the Red Deer
                       College and that representation is a Red Deer College employee,
                       ensure that a copy of the relative documentation is placed on the
                       employee record.
DISPOSAL CLASS CODE:   400-C1-01
DISPOSAL CLASS         Routine/general administrative records that must be retained because
DESCRIPTOR:            they meet the substantive records definition, however, have little
                       business value.
DISPOSAL CLASS CODE:   400-C1-02
                       Records of a general administrative nature relating to the meetings
DISPOSAL CLASS         of the committee including circulation of minutes to members, use of
DESCRIPTOR:            the location where the meetings take place, and travel arrangements,
                       if required, to attend meetings.
DISPOSAL CLASS CODE:   400-C1-03
                       1. Committees – Major (Committees where Red Deer College is the
                       chair of the committee or has responsibility for the committee).
                       The records resulting from these types of committees are considered
                       to be historical for Red Deer College and have a final disposition
DISPOSAL CLASS         of Red Deer College Archives.
DESCRIPTOR:
                       Records relating to the establishment of the committee, including
                       appointment of members. Records also include master set of minutes,
                       agenda, reports, submissions and other meeting records.
DISPOSAL CLASS CODE:   400-C1-04

                                                                                           2005
                                                                                          400-2
  RED DEER COLLEGE                                                 FILE CLASSIFICATION PLAN
                                                            NUMERICAL LISTING
  FILE NUMBER                   SUBJECT                                      RETENTION PERIOD
                                                                             Dept.   RC    Final Dis.




400         STRATEGIC MANAGEMENT (Cont’d)
                       2.Committees – Minor (Committees where Red Deer College does not
                       provide the secretariat, but may be Red Deer College’s
                       representative or has only minor involvement). The records resulting
                       from these types of committees are not considered to be historical
DISPOSAL CLASS         to Red Deer College and have a final disposition of destroy.
DESCRIPTOR:
                       Records relating to the establishment of the committee, including
                       appointment of members. Records also include master set of minutes,
                       agenda, reports, submissions and other meeting records.

FUNCTION:              STRATEGIC MANAGEMENT
ACTIVITY TITLE:        COMPLIANCE
ACTIVITY CODE:         400-C2
                       The activity of complying with required accountability, fiscal,
                       legal, regulatory or quality standards or requirements to which the
ACTIVITY DESCRIPTOR:   College is subject. Includes compliance with legislation and with
                       any national and international standards, such as the ISO 9000
                       series and accredited agencies. Also includes registration and
                       licensing for external/internal application.
DISPOSAL CLASS CODE:   400-C2-01

DISPOSAL CLASS         Routine/general administrative records that must be retained because
DESCRIPTOR:            they meet the substantive records definition, however, have little
                       business value.
DISPOSAL CLASS CODE:   400-C2-02

DISPOSAL CLASS         Records relating to the College’s compliance (proof of conformance)
DESCRIPTOR:            with mandatory statutory or administrative requirements and
                       standards.
DISPOSAL CLASS CODE:   400-C2-03
DISPOSAL CLASS         Records relating to breaches or failures of the College meet
DESCRIPTOR:            compliance requirements.

FUNCTION:              STRATEGIC MANAGEMENT
ACTIVITY TITLE:        CONTRACTING
ACTIVITY CODE:         400-C3
                       The activity of arranging, procuring and managing the performance of
ACTIVITY DESCRIPTOR:   work or the provision of services by an external contracted
                       individual or organization. Sometimes referred to as outsourcing.
DISPOSAL CLASS CODE:   400-C3-01

DISPOSAL CLASS         Routine/general administrative records that must be retained because
DESCRIPTOR:            they meet the substantive records definition, however, have little
                       business value.
DISPOSAL CLASS CODE:   400-C3-02
DISPOSAL CLASS         Records include registers/listings of contracted
DESCRIPTOR:            individuals/organizations used by Red Deer College.



                                                                                          2005

                                                                                          400-3
  RED DEER COLLEGE                                                     FILE CLASSIFICATION PLAN
                                                               NUMERICAL LISTING
  FILE NUMBER                    SUBJECT                                         RETENTION PERIOD
                                                                                Dept.   RC    Final Dis.




400         STRATEGIC MANAGEMENT (Cont’d)

DISPOSAL CLASS CODE:   400-C3-03
DISPOSAL CLASS         Records relating to the review/evaluation of prospective contracted
DESCRIPTOR:            services, e.g. conducting portfolio/profile reviews.
DISPOSAL CLASS CODE:   400-C3-04
                       Records relating to the hiring and use of contracted
DISPOSAL CLASS         individuals/organizations, including copies of contracts and
DESCRIPTOR:            supporting documentation, copies of the specifications, quotations,
                       and summaries of consultant evaluations.
DISPOSAL CLASS CODE:   400-C3-05
                       Original, signed contracts.
DISPOSAL CLASS
DESCRIPTOR:                        Note: These records may contain vital records in the form
                                of contracts and agreements.

FUNCTION:              STRATEGIC MANAGEMENT
ACTIVITY TITLE:        CUSTOMER SERVICES
ACTIVITY CODE:         400-C4
                       The activity of managing Red Deer College’s planning, monitoring,
ACTIVITY DESCRIPTOR:   and evaluating of services provided to clients including
                       stakeholders, partners, and customers.
DISPOSAL CLASS CODE:   400-C4-01

DISPOSAL CLASS         Routine/general administrative records that must be retained because
DESCRIPTOR:            they meet the substantive records definition, however, have little
                       business value.
DISPOSAL CLASS CODE:   400-C4-02
DISPOSAL CLASS         Records relating to planning, monitoring and evaluating Red Deer
DESCRIPTOR:            College services to internal and external clients.

FUNCTION:              STRATEGIC MANAGEMENT
ACTIVITY TITLE:        EVALUATION
ACTIVITY CODE:         400-E1
                       The activity of determining the suitability, including business or
                       cost benefit analysis, of potential or existing programs, services,
                       systems, items of equipment or jobs/positions, in relation to
ACTIVITY DESCRIPTOR:   meeting the needs of the given situation. Also includes monitoring,
                       re-evaluating and re-examining products, structures, processes,
                       procedures, standards and systems and any recommendations and advice
                       resulting from these activities.
DISPOSAL CLASS CODE:   400-E1-01

DISPOSAL CLASS         Routine/general administrative records that must be retained because
DESCRIPTOR:            they meet the substantive records definition, however, have little
                       business value.
DISPOSAL CLASS CODE:   400-E1-02
DISPOSAL CLASS         Records relating to functional/operational evaluations at a Red Deer
DESCRIPTOR:            College level.

                                                                                              2005
                                                                                             400-4
  RED DEER COLLEGE                                                 FILE CLASSIFICATION PLAN
                                                            NUMERICAL LISTING
  FILE NUMBER                   SUBJECT                                      RETENTION PERIOD
                                                                             Dept.   RC    Final Dis.




400         STRATEGIC MANAGEMENT (Cont’d)

FUNCTION:              STRATEGIC MANAGEMENT
ACTIVITY TITLE:        GRANTS
ACTIVITY CODE:         400-G1
                       The activity of managing Red Deer College’s application to another
ACTIVITY DESCRIPTOR:   level of government or private sector in order to participate in
                       grant programs.
DISPOSAL CLASS CODE:   400-G1-01

DISPOSAL CLASS         Routine/general administrative records that must be retained because
DESCRIPTOR:            they meet the substantive records definition, however, have little
                       business value.
DISPOSAL CLASS CODE:   400-G1-02
DISPOSAL CLASS
DESCRIPTOR:            Records relating to the application and rejection of grants.
DISPOSAL CLASS CODE:   400-G1-03
DISPOSAL CLASS         Records relating to the application, approval and assignment of
DESCRIPTOR:            grant programs within Red Deer College.

FUNCTION:              STRATEGIC MANAGEMENT
ACTIVITY TITLE:        IMPLEMENTATION
ACTIVITY CODE:         400-I1
                       The activity of carrying out or putting into action, plans and
                       processes, either of which could be internally or externally driven.
ACTIVITY DESCRIPTOR:   Includes manual or automated databases, applications or systems, but
                       excludes the installation of equipment. Also includes monitoring to
                       ensure that the implementation goes according to schedule and that
                       standards are met.
DISPOSAL CLASS CODE:   400-I1-01

DISPOSAL CLASS         Routine/general administrative records that must be retained because
DESCRIPTOR:            they meet the substantive records definition, however, have little
                       business value.
DISPOSAL CLASS CODE:   400-I1-02

DISPOSAL CLASS         Records relating to managing and implementing Red Deer College-wide
DESCRIPTOR:            business plans including plans relating to quality management and
                       performance management.

FUNCTION:              STRATEGIC MANAGEMENT
ACTIVITY TITLE:        JOINT VENTURES
ACTIVITY CODE:         400-J1
                       The activity of managing joint ventures with other organizations or
ACTIVITY DESCRIPTOR:   with other levels of government where there is a contract/agreement,
                       joint contribution of funds and/or time. Also includes private
                       sector ventures with public sector organizations.
DISPOSAL CLASS CODE:   400-J1-01

DISPOSAL CLASS         Routine/general administrative records that must be retained because
DESCRIPTOR:            they meet the substantive records definition, however, have little
                       business value.
                                                                                           2005
                                                                                          400-5
  RED DEER COLLEGE                                                     FILE CLASSIFICATION PLAN
                                                               NUMERICAL LISTING
  FILE NUMBER                    SUBJECT                                         RETENTION PERIOD
                                                                                Dept.   RC    Final Dis.




  400    STRATEGIC MANAGEMENT (Cont’d)

DISPOSAL CLASS CODE:   400-J1-02
                       Records relating to joint ventures with the federal government,
                       Alberta government, other provincial governments, municipal
                       governments, other post-secondary institutions, private sector and
                       non-profit groups. Includes joint venture agreements and shared
DISPOSAL CLASS         services agreements.
DESCRIPTOR:
                                   Note: These records may contain vital records in the form
                                of contracts and agreements.


FUNCTION:              STRATEGIC MANAGEMENT
ACTIVITY TITLE:        PERFORMANCE MANAGEMENT
ACTIVITY CODE:         400-P1
                       The activity of identifying, measuring, evaluating, and developing
                       Red Deer College and employee work performance so that Red Deer
ACTIVITY DESCRIPTOR:   College’s goals and objectives are achieved; and also rewarding
                       employees through recognition, performance feedback and career
                       guidance.
DISPOSAL CLASS CODE:   400-P1-01

DISPOSAL CLASS         Routine/general administrative records that must be retained because
DESCRIPTOR:            they meet the substantive records definition, however, have little
                       business value.
DISPOSAL CLASS CODE:   400-p1-02
DISPOSAL CLASS         Records relating to managing and measuring the performance of Red
DESCRIPTOR:            Deer College as a whole.

FUNCTION:              STRATEGIC MANAGEMENT
ACTIVITY TITLE:        PLANNING
ACTIVITY CODE:         400-P2
                       The activity of formulating ways in which objectives can be
ACTIVITY DESCRIPTOR:   achieved. Includes determination of services, needs and solutions
                       to those needs.
DISPOSAL CLASS CODE:   400-P2-01

DISPOSAL CLASS         Routine/general administrative records that must be retained because
DESCRIPTOR:            they meet the substantive records definition, however, have little
                       business value.
DISPOSAL CLASS CODE:   400-P2-02

DISPOSAL CLASS         Records relating to the development and provision of individual
DESCRIPTOR:            action or business plans relating to particular Red Deer College
                       departments.




                                                                                             2005

                                                                                             400-6
  RED DEER COLLEGE                                                  FILE CLASSIFICATION PLAN
                                                             NUMERICAL LISTING
  FILE NUMBER                    SUBJECT                                      RETENTION PERIOD
                                                                              Dept.   RC    Final Dis.




  400           STRATEGIC MANAGEMENT (Cont’d)

FUNCTION:               STRATEGIC MANAGEMENT
ACTIVITY TITLE:         POLICIES AND PROCEDURES
ACTIVITY CODE:          400-P3
                        The activity of developing and establishing decisions, directions,
                        and precedents which act as a reference for suture decision making
ACTIVITY DESCRIPTOR:    as the basis from which Red Deer College’s operating procedures are
                        determined, as well as measuring compliance and performance.
                        Includes policy, directives, standards, procedures and operation
                        guidelines.
DISPOSAL CLASS CODE:    400-P3-01

DISPOSAL CLASS          Routine/general administrative records that must be retained because
DESCRIPTOR:             they meet substantive records definition, however, have little
                        business value.
DISPOSAL CLASS CODE:    400-P3-02

DISPOSAL CLASS          Records relating to the development, formulation and implementation
DESCRIPTOR:             of policies, directives, standards, procedures and operational
                        guidelines. Includes background/supporting documentation.
DISPOSAL CLASS CODE:    400-P3-03
DISPOSAL CLASS          Records relating to Red Deer College’s original, signed policies and
DESCRIPTOR:             procedures.

FUNCTION:               STRATEGIC MANAGEMENT
ACTIVITY TITLE:         REPORTING
ACTIVITY CODE:          400-R1
                        The activity of initiating or providing a formal response to a
                        situation or request (either internal, external or as a requirement
ACTIVITY DESCRIPTOR:    of an agreement, statute or directive), and providing formal
                        statements or findings of the results of the examination or
                        investigation. Includes agendas, briefings, discussion papers,
                        proposals, reports, reviews and returns.
DISPOSAL CLASS CODE:    400-R1-01

DISPOSAL CLASS          Routine/general administrative records that must be retained because
DESCRIPTOR:             they meet the substantive records definition, however, have little
                        business value.
DISPOSAL CLASS CODE:    400-R1-02
DISPOSAL CLASS
DESCRIPTOR:             Reports prepared internally for external organizations.
DISPOSAL CLASS CODE:    400-R1-03
DISPOSAL CLASS          Records relating to the preparation and submission of the Annual
DESCRIPTOR:             Report to the Minister.




                                                                                           2005

                                                                                           400-7
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                    RETENTION PERIOD
                                                                        Dept.   RC    Final Dis.




410           PLANS, PROGRAMS, GOALS AND OBJECTIVES           Master-Senior Admin.
                                                                      2  8   AR
              Includes records relating to program            Copy - All Others
              planning, strategies and operational                    2  0   D
              planning, review of program progress
              toward goals.

              NOTE 1:   Includes divisional program/service
                        reviews.

              NOTE 2: The classification of reviews of
              programs takes precedence over the
              classification to the program review
              committees.

              For administrative reports, statistics,
                 and studies - see 440 primary
              For Board goals - see 202 primary
              For committees relating to institutional
                 planning - see 204 primary
              For financial planning - see 904 primary
              For Marketing committee - see 200 primary
              For performance appraisal/evaluations
                 - see 1195 primary
              For planning issues relating to adjustment
                 of organizational structure
                 - see 105 primary


- 0

- 1           General

- 2           Department Goals.............................M-Department Head
                    .............................................. 2  8   AR

- 3           Divisional Goals

- 4           Long Range Program Goals

- 5           College Priorities and Goals
              (Includes Strategic Planning and Future Focus Day corr)




                                                                       May 27, 1996

                                                                                     410-1
RED DEER COLLEGE                                                    FILE CLASSIFICATION PLAN
                                                          NUMERICAL LISTING
FILE NUMBER                    SUBJECT                                         RETENTION PERIOD
                                                                               Dept.   RC    Final Dis.




410           PLANS, PROGRAMS, GOALS AND OBJECTIVES              Master-Senior Admin.
              (Cont'd)                                                   2  8   AR
                                                                 Copy - All Others
                                                                         2  0   D


- 6           Program/Service Reviews
              (Filed alphabetically).......................M-Dean of Department
                    .............................................. 2  8   AR

              - Art and Science Program

              - Bachelor of Commerce - Transfer
              - Bachelor of Science Program
              - Business Administration

              -   College Preparatory Program
              -   Community Education Programs - General
              -   Community Education Programs - In-House
              -   Computer Systems Technology Program

              - Early Childhood Development Program

              - Hospitality

              - Learning Assistance Centre
              - Library
              - Legal Assistant Program

              - Nursing....................................M-Health & Science

              - Office Administration

              - Recreation Administration

              - Teacher Assistant Program
              - Technology Program
              - Transitional Vocational Program

- 7           Environmental Scan...........................M-Originating Dept.
                    .............................................. 2  8   AR

- 8           Planning Cycles..............................M-Senior Admin
                    .............................................. 2  0   D

- 9           Plans (By Department)........................M-Department

- 10      Strategic Enrolment Management:
                Includes Student Marketing, Recruitment, Conversion,
       Retention and SEM Council.............................. 2  8                         AR

                                                                              May 27, 1996

                                                                                            410-2
                                                      - 410-9 & 4-10-10 added September 17, 2007
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.   RC       Final Dis.




420           RECORDS MANAGEMENT - GENERAL                  Master-Records Mgt.
                                                            3 after SO, AR
              Includes records relating to the              Copy - All Others
              records management program, including                 SO, D
              planning, generation, maintenance, vital
              records, access restrictions and access
              to public records.

              For administrative reports, studies and
                 statistics - see 440 primary
              For planning, goals, objectives - see 410 primary


- 0           Policy

- 1           General

- 2           Archival Materials

- 3           Continuous Authority

- 4           File Classification Plan - Amendments

- 5           Projects - General (includes Employee Support & Development and
              KS Centre)
              (Filed alphabetically)
                 - Access Centre

- 6           Search Projects..................................... 1       0        D

- 7           File Requests....................................... SO, D

- 8           Non-Record Disposal Certificates




                                                                  October 9, 1996

                                                                                    420-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                      Dept.   RC    Final Dis.




424           RECORDS MANAGEMENT - INVENTORIES             Master-Records Mgt.
                                                           10 after conversion
              Includes records relating to inventory       or disposal complete
              listings and reports of records                             D
              holdings, division-wide inventories          Copy - All Others
              including section inventories for            Retain until
              record system design or disposal.            disposal complete, D


- 0

- 1           General

- 2           Individual Inventories (Filed by identification code)




                                                             September 25, 1997

                                                                                   424-1
RED DEER COLLEGE                                       FILE CLASSIFICATION PLAN
                                                   NUMERICAL LISTING
FILE NUMBER                  SUBJECT                             RETENTION PERIOD
                                                                Dept.   RC    Final Dis.




426           RECORDS MANAGEMENT – DISPOSITIONS       Master–Records Mgt.
              AUTHORITIES                             S/0 - Permanent

              Includes records pertaining to the      Copy – All Others
              development and final approval of       Destroy when
              disposition authorities. Records        cancelled or S/O
              include background documentation,
              memos, meetings, draft copies, the
              approved authorities, amendments
              and supporting documentation.


- 0           Policy

- 1           General

- 2           Child Care Centre




                                                                             426-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC    Final Dis.




428           RECORDS MANAGEMENT - TRANSFERS AND           Master-Records Mgt.
              DISPOSALS                                    Permanent
                                                           Copy - All Others
              Includes records relating to the                     SO, D
              transfer and disposal of records,
              including lists of records transferred
              to Archives and Certificates of
              Destruction.

              For non-record disposals - see 420 primary


- 0

- 1           General

- 2           Records Management Disposals (Filed by
              identification code)

- 3           Records Management Transfers (Filed by
              identification code)

- 4           Inactive Storage Register (By year)
- 4-1            Offsite Register - 27
- 4-2            Archive Register - AR




                                                                October 9, 1996

                                                                                  428-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.       RC       Final Dis.




440           REPORTS AND STATISTICS - GENERAL                Master-Originator
                                                                      2  3   SR
              Includes records relating to                    Copy - All Others
              administrative reports produced by                      2  0   D
              or for the College, such as management
              studies and surveys, reprographics,
              periodic reports such as quarterly
              reports. Includes working papers and
              drafts.

              For annual reports - see 442 primary
              For electronic data/word processing studies
                 - see 265 primary
              For financial audit reports - see 892 primary
              For Financial statistics - see 988 primary
              For human resource studies and surveys
                 - see 1230 primary
              For institutional research reports
                 - see 104 primary

              For monthly reports - see 444 primary


- 0

- 1           General

- 2           Alberta Government Status Reports................... 2            3        D

- 3

- 4

- 5
- 6

- 7

- 8

- 9           Department of Advanced Education and
              Career Development.................................. 2            3        D

- 10

- 11          Early Childhood Development (ECD) Reports




                                                                       May 12, 1997

                                                                                         440-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.   RC    Final Dis.




440           REPORTS AND STATISTICS - GENERAL                Master-Originator
              (Cont'd)                                                2  3   SR
                                                              Copy - All Others
                                                                      2  0   D


- 12          Key Performance Indicators

- 13          Work Experience Components

-   14        Term Statistics - General
-   14-1         Fall
-   14-2         Winter
-   14-3         Intersession

- 15          Workshops - General
- 15-1           Fall
- 15-2           Winter

- 16          Report on Computer Assisted Instruction (CAI)

- 17          Grades.......................................M-Dir-Access Centre




                                                                   October 9, 1996

                                                                                     440-2
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.   RC    Final Dis.




442           REPORTS AND STATISTICS - ANNUAL                 Master-Originator
                                                                      2  3   SR
              Includes records relating to College            Copy - All Others
              divisional and departmental annual                      2  0   D
              reports, drafts, supporting documentation
              and annual reports submitted to the
              College by other agencies, institutions, etc.

              For electronic data/word processing studies
                 - see 265 primary
              For financial audit reports - see 892 primary
              For financial statistics - see 988 primary
              For human resource studies and surveys
                 - see 1230 primary
              For institutional research reports - see 104 primary
              For monthly reports - see 444 primary
              For quarterly reports - see 440 primary


- 0

- 1           General

- 2           Coordinator's Annual Reports

- 3           Departmental Annual Reports

- 4           Divisional Annual Reports

- 5           Red Deer College Annual Report




                                                                       May 12, 1997

                                                                                     442-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.   RC    Final Dis.




444           REPORTS AND STATISTICS - MONTHLY                Master-Originator
                                                                      2  3   AR
              Includes College divisional and                 Copy - All Others
              department monthly reports, drafts                      2  0   D
              and supporting documentation.

              For annual reports - see 442 primary
              For electronic data/word processing studies
                 - see 265 primary
              For financial audit reports - see 892 primary
              For financial statistics - see 988 primary
              For human resource studies and surveys
                 see 1230 primary
              For institutional research reports
                 see 104 primary
              For quarterly reports - see 440 primary


- 0

- 1           General

- 2           Monthly Reports - VP

- 3           Departmental Monthly Reports

- 4           Divisional Monthly Reports




                                                                       May 12, 1997

                                                                                     444-1
RED DEER COLLEGE                                              FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                    RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




470           SECURITY                                       Master-Campus
                                                             Management
              Includes records relating to the               5 after SO, SR
              physical security of buildings and sites       Access restriction
              such as alarm and detector systems, the        as indicated.
              use of locks, keys and combinations;           Copy - All Others
              special requirements for sensitive areas;      2 after SO, D
              personnel security program including
              personnel clearances, passes, identification
              cards and fingerprinting.

              For Commissionaires service contracts
                 - see 938 primary
              For restrictions and access to particular
                 documents or files - see 420 primary


- 0

- 1           General

- 2           Keys - Office doors, desks, file cabinets....M-Key Technician
                    .............................................. 1  0   D
                    .......................................C-All Others
                    .............................................. 1   0  D
                    [Forms circulated to Switchboard and forwarded to RM for
                    destruction.]

- 3           Regulations/Orders

- 4           Security Problems................................... 2           3        D
                 – Vandalism/Arson
                 – Theft
                 – Assault/Harassment/Stalking
                 – Programs (Sofewalk, Crime Stoppers, Etc.)
                 – Miscellaneous (bomb info)
                 – Internet

- 5           Access Lists

- 6           Systems............................................. SR          D

- 7           Information......................................... SR          D




                                                              September 25, 1997

                                                                                        470-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                    RETENTION PERIOD
                                                                        Dept.       RC       Final Dis.




490           VISITS AND TOURS                              Master-RDC Communications
                                                            or Office making
              Includes records relating to the              arrangements
              preparation of visits/tours by College                2  3   SR
              officials, and for visits of dignitaries      Copy - All Others
              to the College, including briefing                    2  0   D
              materials and itineraries.

              NOTE: Does not include student tours
              - see 2657 primary


- 0

- 1           General

- 2           Itineraries......................................... 2            3        D




                                                                  October 9, 1996

                                                                                         490-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                    SUBJECT                                RETENTION PERIOD
                                                                     Dept.   RC   Final Dis.




                       500 - BUILDINGS AND PROPERTIES – 699


500                Buildings and Properties – General

505                Accommodation – General

506                Accommodation – Leasing

507                Accommodation – Planning

530                Acquisition

535                Renovations

540                Construction – General

542                Construction – Consulting Services

545                Construction – Design Specifications

550                Facilities – General

552                Facilities – Cafeterias and Other Eating Areas

553                Facilities – Parking

555                Facilities – Rentals and Bookings

575                Maintenance, Repairs and Damages

585                Materials

625                Landscaping

650                Utilities




                                                                 April 22, 1993

                                                                             Build-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                    SUBJECT                                 RETENTION PERIOD
                                                                      Dept.   RC       Final Dis.




500           BUILDINGS AND PROPERTIES - GENERAL            Master - Campus Mgt.
                                                                    2  3   SR
              Includes correspondence of a general nature   Copies - All Others
              relating to buildings and properties, such            2  0   D
              as roads and sidewalks, and plant operation
              not found elsewhere in this block.


- 0

- 1           General (includes map of city of Red Deer)

- 2           Map of Red Deer College Campus

- 3           Plant

- 4           Campus Master Plan + 3 Year Business Plan

- 5           Complaints/Comments

- 6           Grounds

- 7           Transmittals........................................ SO,             D

- 8           Students Association

- 9           Fire and Fire Prevention

- 10          Property

- 11          Sustainable Building

- 12          Residence
- 14          Traffic Study

- 15          Site Infrastructure – Pedestrian Sidewalk at 55 Ave. & 32 St.

- 16          Land Use Master Plan

- 17          Public Transit




                                                                January 13, 1997

                                                                                   500-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.       RC       Final Dis.




505           ACCOMMODATION - GENERAL                       Master - Campus Mgt.
                                                                    2  3   SR
              Includes records relating to the              Copies - All Others
              administration of space WITHIN structures             2  0   D
              occupied by the College, including
              classrooms and offices, offers of space,
              space inventories and office moves/changes,
              and office hours.

              For leasing of space - see 506 primary.
              For planning of space needs - see 507 primary.


- 0

- 1           General

- 2           Allocation of Office Space.......................... 2            3        D

- 3           Classroom Capacities

- 4           Physical Facilities

- 5           Study Hall

- 6           Office Hours........................................ 1            0        D

- 7           Moves .............................................. 1            0        D

- 8           Set-Ups............................................. 1            0        D

- 9           Space Reconfiguring & Recycling..................... 2            3        AR




                                                                       June 1, 1995

                                                                                         505-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.   RC    Final Dis.




506           ACCOMMODATION - LEASING                         Master-Finance &
                                                              Facilities Dev
              Includes records relating to requirement        3 after lease
              studies, leases and supporting document-        expires,       SR
              ation pertaining to the leasing of space        Copy - All Others
              for the College.                                        2  0   D

              For administration of space - see 505 primary
              For planning of space needs - see 507 primary


- 0

- 1           General




                                                                 December 20, 1995

                                                                                     506-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.   RC    Final Dis.




507           ACCOMMODATION - PLANNING                        Master - Campus Mgt.
                                                                      2  8   SR
              Includes records relating to forecasts,         Copy - All Others
              proposals and studies for the long and                  2  0   D
              short term space needs of the College,
              eg. new Library.

              For administration of space - see 505 primary
              For leasing of space - see 506 primary


- 0

- 1           General




                                                                  January 27, 1994

                                                                                     507-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                         Dept.       RC    Final Dis.




530           ACQUISITION                                  Master - Campus Mgt.
                                                                   2  3   SR
              Includes records relating to requirement     Copies - All Others
              reports, needs specifications, purchase              2  0   D
              (including tenders) of buildings, property
              and related services for the undertaking
              of business by the College.

              For tenders of equipment - see 805 primary


- 0

- 1           General

- 2           Falk Bros. Industries (metal building).............. 2             3        SR

-   3         Off-Campus Buildings................................   2           3        SR
-   3-A1         Arena............................................   2           3        SR
-   3-B1         BCTL One.........................................   2           3        SR
-   3-C1         Courthouse.......................................   2           3        SR
-   3-H1         Red Deer Regional Hospital.......................   2           3        SR
-   3-H2         Red Deer Health Unit Building....................   2           3        SR
-   3-P1         Provincial Building..............................   2           3        SR




                                                               January 27, 1994

                                                                                          530-1
RED DEER COLLEGE                                              FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                         Dept.       RC    Final Dis.




535           RENOVATIONS & REPAIRS                          Master - Campus Mgt.
                                                             2 after SO, SR
              Includes records relating to renovation        Copy - All Others
              requirement reports, conduit installations     2 after SO, D
              and requests for office, warehouse and other
              space renovations such as painting.

              For utility systems - see 650 primary
              For specification of materials to be
                 used - see 585 primary


- 0

- 1           General............................................. 2             3        SR/AR

- 2           Renovations (Filed alphabetically by area)..........   2           3        SR
                 Administration Wing - Basement...................   2           3        SR
                 Accounting.......................................   2           3        SR
                 Board Room.......................................   2           3        SR
                 Fees Office......................................   2           3        SR
                 900 Wing.........................................   2           3        SR
                 Printmaking Studio...............................   2           3        SR
                 Requests for Renovations.........................   2           3        SR
                 Trades Area......................................   2           3        SR

- 3           Repairs - General................................... 2             3        D
- 3-S1           Stack Repair - Kiln Room......................... 2             3        SR

- 4           Painting............................................ 2             3        SR

- 5           Flooring

- 6           Millwork
- 7           Lighting or Electrical

- 8           Brick

- 9           Roof

- 10          Structural

- 11          Residence

- 12          Doors

- 13          Mechanical (Includes Ventilation)
- 14          Skylights/Windows


                                                                  October 9, 1996

                                                                                          535-1
RED DEER COLLEGE                                          FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                RETENTION PERIOD
                                                                   Dept.   RC    Final Dis.




535           RENOVATIONS & REPAIRS (Cont’d)


- 15          Lockers

- 16          Data

- 17          Site Services – Backflow, Pipes, Etc.
                            - Gas Meter




                                                              October 9, 1996

                                                                                535-2
RED DEER COLLEGE                                                    FILE CLASSIFICATION PLAN
                                                          NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                          RETENTION PERIOD
                                                                               Dept.   RC    Final Dis.




540           CONSTRUCTION - GENERAL                             Master - Campus Mgt.
                                                                 5 after takeover,
              Includes records relating to the                                  SR
              construction of new buildings                      Copies - All Others
              and structures and major modifications                     2  0   D
              or expansion of existing structures
              through the process of construction,
              construction requirements, such as
              progress reports and project studies,
              and new building inspections.

              For consulting services for specific projects
                 - see 542 primary
              For litigation of construction contracts
                 - see 350 primary


- 0

- 1           General

- 2           Architects
- 2-R1           Raines, Finlayson, Barrett and Partners

- 3           Library Information Common – General, Progress Reports, Project Studies

- 4           Healthy Communities Complex




                                                                              June 1, 1995

                                                                                            540-1
                                                          - 540-3 & 540-4 added October 28, 2005
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.       RC    Final Dis.




542           CONSTRUCTION - CONSULTING SERVICES            Master - Campus Mgt.
                                                                    2  8   SR
              Includes records relating to the              Copies - All Others
              assessment and contracting of                         2  0   D
              specific projects in discussion with
              consultants, architects and contractors
              for the evaluation of exact requirements
              for buildings and sites including
              prospectuses.

              For construction of offices, and other
                 capital structures - see 540 primary
              For contracts and agreements - see 938 primary


- 0

- 1           General

- 2           Computer Services................................... 2            3        SR

- 3           New Reprographics Department........................ 2            3        SR

- 4           Weight Room Area/Exercise Room...................... 2            3        SR

- 5           Phys. Ed. Rec. & Sports Proposed Facility........... 2            3        SR




                                                                  January 27, 1994

                                                                                         542-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                      Dept.   RC    Final Dis.




545           CONSTRUCTION - DESIGN SPECIFICATIONS         Master - Campus Mgt.
                                                           2 after SO, AR
              Includes records relating to the             Copies - All Others
              design specification, blueprints,            2 after SO, D
              standards and entitlements for
              buildings and sites including fixtures.

              For specification on equipment - see 700 primary


- 0

- 1           General




                                                                 January 27, 1994

                                                                                   545-1
RED DEER COLLEGE                                              FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                    RETENTION PERIOD
                                                                         Dept.       RC       Final Dis.




550           FACILITIES - GENERAL                                   2           0        D

              Includes records relating to the administration
              for the location and use of facilities in, or
              within the proximity of buildings and sites used
              by the College such as building locations, elevator
              services, directional signs, washrooms and
              recreational facilities.

              For cafeterias - see 552 primary
              For rental and booking of specific facilities
                 - see 555 primary


- 0

- 1           General

- 2           Classrooms & Mtg. Rooms & Offices Allocations

- 3           Rates .............................................. 2             0        D

- 4           Signage (Any drawing should stay)

- 5           Barrier Free

- 6           Event Set-Ups




                                                                 January 13, 1997

                                                                                          550-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




552           FACILITIES - CAFETERIAS AND OTHER                    2           0        D
              EATING AREAS

              Includes records relating to the administration
              of cafeterias, canteens and other eating facilities
              such as installation of vending machines, price lists
              and menus.

              For contracting of services - see 938 primary
              For financial reports - see 988 primary
              For ordering food from the cafeteria - see 555 primary


- 0

- 1           General

- 2           Vending Services




                                                               January 27, 1994

                                                                                        552-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.   RC    Final Dis.




553           FACILITIES – PARKING, ROADS & SIDEWALKS      Master - Campus Mgt.
                                                                   2  3   SR
              Includes records relating to                 Copies - All Others
              administration, requirement studies and              2  0   D
              specifications relating to the parking
              of vehicles on College sites.

              For maintenance of parking areas - see 575 primary
              For vehicles - see 840 primary


- 0

- 1           General

- 2           Gate Arts - Damages

- 3           Parking Lot Maintenance & Repairs
                 - Curbs, Concrete
                 - Gravel
                 - Paving
                 - Line Painting
                 - Stairs
                 - Storm Sewer

- 4           Parking Lot Cleaning and Repairs - Storm Sewer

- 5           Staff and Student Parking Applications.......M-Financial Services

- 6           Till Tapes...................................M-Financial Services
                    .............................................. 2  4   D

- 7           Parking Receipts.............................M-Financial Services
                    .............................................. 2  4   D
- 8           Snow Removal/Lot Sweeping




                                                                       May 12, 1997

                                                                                     553-1
RED DEER COLLEGE                                                                    FILE CLASSIFICATION PLAN
                                                                         NUMERICAL LISTING
FILE NUMBER                      SUBJECT                                                         RETENTION PERIOD
                                                                                                 Dept.       RC       Final Dis.




555           FACILITIES - RENTALS AND BOOKINGS                                  Master - Facilities
                                                                                 Services
              Includes records relating to the rental                                    2  4   D
              and booking of College facilities, such                            Copies - All Others
              as room bookings, food from the cafeteria,                                 2  0   D
              schedules and confirmations for both
              internal and external groups.


- 0           Policy.............................................. 2                                     3        SR

- 1           General............................................. 2                                     3        SR

- 2           Future Booking Requests        .................................... SO, then placed in Booking and
                                                                                  Rental Contracts and
                                                                                  Confirmations - General


- 3           Booking and Rental Contracts and Confirmations -
              General
- 3-1            Individual (Filed by Month)
                    Internal...............................        2                                 0            D
                    External
- 3-2            Individual (Filed Alphabetically)
- 3-3            Arts Centre
- 3-4            Alberta Liquor Control Board (ALCB) Request Forms

- 4           Beaver Foods - General ..................................M-Finance & Facilities Dev
                    .......................................                       2     0     D
-   4-1          Standing Orders
-   4-2          Confirmation of Charges
-   4-3          Complaints................................                       SO,         D
-   4-4          FARDC
-   4-5          CUPE

- 5           Community Education - General................                                  2       0            D
- 5-1            By Program (Filed Alphabetically).........                                  2       0            D

- 6           Conferences - General
- 6-1            Individual (Filed Alphabetically and by Year)




                                                                                       December 20, 1995

                                                                                                                  555-1
RED DEER COLLEGE                                              FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                   RETENTION PERIOD
                                                                        Dept.       RC       Final Dis.




575           MAINTENANCE, REPAIRS AND DAMAGES               Master - Campus Mgt.
                                                                     2  4   D
              Includes records relating to requirement       Provided no out-
              reports and specifications for the regular     standing litigation.
              maintenance and repair and inspection of       Copy - All Others
              buildings and sites, including janitorial              2  0   D
              services, maintenance inspection reports,
              cost estimate records relating to damage
              whether deliberate or accidental, and
              snow removal.

              For litigation - see 350 primary
              For specifications of material to be used
                 - see 585 primary


- 0

- 1           General

- 2           SEE 365-8

- 3           College-Wide Janitorial Services
- 3-C            Complaints

- 4           Parking Lots

- 5           Residence Refurbishing (including quotes and
              estimates)

- 6           Work Orders......................................... 1            0        D

- 7           Waste Management

- 8           Roof   .............................................. 2           4        SR/AR

- 9           Air Circulation..................................... 2            4        SR




                                                                 January 13, 1997

                                                                                         575-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.   RC    Final Dis.




585           MATERIALS                                       Master - Campus Mgt.
                                                              2 after SO, SR
              Includes records relating to requirement        Copy - All Others
              reports and specifications for the                      2   0  D
              determination of materials to be used in
              the construction, renovation and repair
              of buildings and sites.

              For renovations - see 535 primary
              For maintenance and repairs - see 575 primary
              For utilities - see 650 primary


- 0

- 1           General




                                                                  January 27, 1994

                                                                                     585-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




625           LANDSCAPING GROUNDS                          Master - Campus Mgt.
                                                           2 after SO,    SR
              Includes records relating to reports,        Copy - All Others
              studies and specifications for the                   2   0  D
              landscaping, levelling gardening,
              reforestation or other alterations to
              the land that may be necessary.


- 0

- 1           General............................................. 2           3        SR

- 2           AP Irrigation Systems Ltd........................... 2           3        D

- 3           Sports field........................................ 2           3        D

- 4           Grass/Turf & Fertilization.......................... 2           3        AR

- 5           Trees, Flowers & plants............................. 2           3        D

- 6           Weed Control........................................ 2           3        D

- 7           Specific Reports & Projects (Alpha Order) – Pedestrian Bridge

- 8           Irrigation

- 9           Recreation Area/Sports Field




                                                               January 27, 1994

                                                                                        625-1
RED DEER COLLEGE                                              FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                    RETENTION PERIOD
                                                                       Dept.       RC    Final Dis.




650           UTILITIES                                      Master - Campus Mgt.
                                                                     2  4   SR
              Includes records relating to project           Copies - All Others
              studies, requirement reports, specifi-                 2  0   D
              cations relating to installation and
              maintenance of utility systems such as
              gas, power, water, air conditioning and
              plumbing.

              For telephone installation - see 215 primary
              For specifications of material to be used
                 - see 585 primary


- 0

- 1           General

- 2           Energy Conservation - General
- 2-1            Annual Power Shutdown

- 3           Techord Consulting Group Ltd........................ 2           3        SR

- 4           Inspections (Alpha) – All Fire Inspection Under 500.9
                                  - Overhead Doors 365.9
                                  - Boiler Inspection 652.10

- 5           Sewage UFT Station

- 6           Electricity

- 7           Natural Gas Purchase




                                                                 January 27, 1994

                                                                                        650-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                 SUBJECT                                    RETENTION PERIOD
                                                                      Dept.   RC   Final Dis.




                        700 – EQUIPMENT AND SUPPLIES – 849


700                Equipment and Supplies – General

705                Inventories

720                Product and Service Information

730                Damage and Loss

735                Electronic Data Processing

738                Disposal and Surplus

750                Equipment Operation

780                Maintenance and Repairs

800                Procurement – General

805                Procurement – Tenders

815                Procurement – Requisitions

840                Vehicles – General




                                                                     June 2, 1995

                                                                              Equip-1
RED DEER COLLEGE                                           FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                      Dept.       RC       Final Dis.




700           EQUIPMENT AND SUPPLIES - GENERAL                    2           0        D

              Includes records relating to the
              overall administration for procurement
              of materials and equipment not shown
              elsewhere in this block.


- 0

- 1           General




                                                                   June 1, 1995

                                                                                       700-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.       RC       Final Dis.




705           INVENTORIES                                     1 after SO, D

              Includes records relating to
              accountability for receipt,
              storage and distribution of equipment
              and supplies, stocktaking and inventory
              control procedures and fixed asset
              inventories. Also includes transaction
              records and merchandise returned for credit.

              For Records Management inventories
                 - see 424 primary


- 0           Policies............................................ 2            3        SR

- 1           General

- 2           Departmental/Divisional Equipment Inventories

- 3           Departmental/Divisional Supplies Inventories........ 2            4        D

- 4           Fixed Asset Inventory............................... 2            3        SR

- 5           Inventory Written-Off............................... 2            4        D

- 6           Merchandise Returned for Credit..................... 2            4        D

- 7           Non-Received Goods.................................. 2            4        D

- 8           Red Deer College Capital Inventory.................. 2            3        SR
              (Filed by year)

- 9           Computer Services - Capital......................... 2            3        SR




                                                                       June 1, 1995

                                                                                         705-1
RED DEER COLLEGE                                           FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                 RETENTION PERIOD
                                                                    Dept.   RC    Final Dis.




720           PRODUCT AND SERVICE INFORMATION                     SO, D

              Includes equipment and supplies catalogues
              and manuals, price lists, prospectives,
              brochures and requests for information.


- 0

- 1           General (Filed alphabetically)




                                                              January 27, 1994

                                                                                 720-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                RETENTION PERIOD
                                                                      Dept.   RC    Final Dis.




730           DAMAGE AND LOSS                               Master - Campus Mgt.
                                                                    2  1   D
              Includes records relating to reports of       Copy - All Others
              loss, theft, including repair estimates,              2  0   D
              investigations and vehicle accident/loss
              reports.

              For accidents involving personal injury
                 - see 1200 primary
              For damages to buildings and sites
              - see 575 primary
              For insurance - see 990 primary


- 0

- 1           General

- 2           Thefts and Losses




                                                                January 27, 1994

                                                                                   730-1
RED DEER COLLEGE                                              FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                    RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




735           ELECTRONIC DATA PROCESSING                     Master-Computer Serv
                                                                     2  3   SR
              Includes records relating to the               Copy - All others
              procurement, purchase and issue of                     2  0   D
              data and word processing equipment,
              such as computers, magnetic tapes,
              discs, and drums.

              For Inventories - see 705 primary
              For catalogues, manuals and price lists
                 - see 720 primary
              For maintenance and repair - see 780 primary


- 0

- 1           General

-   A1        Altel Data - General
-   A1-1         Hardware
-   A1-2         Maintenance
-   A1-3         Software
-   A1-4         Terminals
-   A2        Apple

- C1          Control Data Canada Ltd.

- D1          Develcon Electronics

- H1          Hardware
- H2          Hardware Lending Program............................ 1           0        0

- I1          I.B.M.
- P1          Poise Data Management Service

- R1          The Raiser's Edge for Alumni & Development

- S1          Scan Tron

- V1          VAX-11/750
- V2          VAX Operating System/Layered Products -
              Documentation




                                                                 January 27, 1994

                                                                                        735-1
RED DEER COLLEGE                                                   FILE CLASSIFICATION PLAN
                                                            NUMERICAL LISTING
FILE NUMBER                    SUBJECT                                       RETENTION PERIOD
                                                                            Dept.       RC    Final Dis.




738           DISPOSAL AND SURPLUS                         Master - Finance
                                                           & Facilities Dev
              Includes records relating to the disposal,           2  4   D
              trade-in or write-off of obsolete or surplus Copy - All Others
              fixed assets or materials, including lists           2  0   D
              of surplus items and surplus declarations.


- 0

- 1           General............................................. 2                3        SR

- 2           Fixed Assets Disposal Approval

- 3           Bills of Sale

- 4           Hazardous Waste....................................M-Shipping & Receiving




                                                                     December 20, 1995

                                                                                             738-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC    Final Dis.




750           EQUIPMENT OPERATION                          Transfer with
                                                           equipment upon
              Includes records relating to                 disposal or D
              equipment operation, such as                 upon expiry of
              operating standards, manuals,                guarantee/warranty,
              warranties and guarantees.                   provided no out-
              Applies to trucks, typewriters,              standing
              mowers, etc.                                 litigation.

              For contracts or maintenance agreements
                 - see 938 primary
              For litigation - see 350 primary


- 0

- 1           General




                                                               January 27, 1994

                                                                                  750-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                      Dept.   RC    Final Dis.




780           MAINTENANCE AND REPAIRS                       Master - Campus Mgt.
                                                                    2  3   D
              Includes records relating to the              Copy - All Others
              maintenance and repair of equipment,                  2  0   D
              such as typewriters and photocopiers;
              service call reports.

              For telecommunications equipment
                 such as telex and FAX - see
                 210 primary
              For telephones - see 215 primary
              For service agreements - see 938 primary
              For vehicle maintenance and repair
                 - see 840 primary


- 0

- 1           General

- 2           A.B. Dick Maintenance Agreement

- 3           Audio Visual Equipment




                                                                January 27, 1994

                                                                                   780-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                RETENTION PERIOD
                                                                       Dept.       RC    Final Dis.




800           PROCUREMENT - GENERAL                        Master - Finance
                                                           & Facilities Dev
              Includes records relating to orders                  2  4   D
              for equipment, supplies or services          Copy - All Others
              through purchase, rent, lease, lease/                2  0   D
              purchase, agreement renewals, transfers
              or loans. Includes purchase orders,
              display orders, film orders and
              departmental orders, and other
              procurement functions not shown
              elsewhere in this block.
              NOTE:   DOES NOT INCLUDE VEHICLES

              For equipment, supplies or services
                 that require requisitions
                 - see 815 primary
              For payment of equipment, supplies
                 or services - see 864 primary
              For vehicles - see 840 primary


- 0           Policy.............................................. 2           3        SR

- 1           General............................................. 2           3        SR

- 2

- 3           Special Book Requests

- 4           Furniture Moving

- 5           Purchase Orders




                                                              December 20, 1995

                                                                                        800-1
RED DEER COLLEGE                                                     FILE CLASSIFICATION PLAN
                                                           NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                         RETENTION PERIOD
                                                                                Dept.       RC       Final Dis.




805           PROCUREMENT - TENDERS                               Master - Finance
                                                                  & Facilities Dev
              Includes records relating to the                    3 after closing of
              tendering or bidding process                        tender,    D
              preceding issuance of a purchase                    Copy - All Others
              order. Includes invitations to                              2  0   D
              tender, advertising of tenders,
              request for proposals (RFP), tenders
              or quotations from bidders, evaluation
              and awarding of tenders, letters
              accepting or rejecting tenders and
              supporting documentation.
              NOTE:     EXCLUDES SUCCESSFUL BIDDERS

              For tenders of buildings and sites
                 - see 530 primary
              For contracts and successful bidders
                 - see 938 primary


- 0

- 1           General

- 2           Tenders............................................. 11                   0        D




                                                                          October 9, 1996

                                                                                                 805-1
                                                      - Retention changes on 805-2 April 14, 2008
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                    RETENTION PERIOD
                                                                        Dept.       RC       Final Dis.




815           PROCUREMENT - REQUISITIONS                     Master - Finance
                                                             & Facilities Dev
              Includes records relating to the purchase              2  4   D
              of equipment, supplies and consulting          Copy - All Others
              services which must undergo internal                   2  0   D
              requisitioning or the request for equipment
              or service process before an order can
              be placed. Includes commitment requisitions
              for audio visual, photographic, photocopying
              and printing services and micrographics
              equipment and services.
              NOTE:   DOES NOT INCLUDE VEHICLES.

              For orders for purchase of equipment, supplies
              or services that DO NOT require requisitions
                 - see 800 primary
              For payment of equipment, supplies or services
                 - see 864 primary
              For procurement regulations, instructions and
              other related records - see 700 primary
              For vehicles - see 840 primary


- 0           Policy.............................................. 2            3        SR

- 1           General

- 2           Purchase Requisitions
- 2-1            Capital
- 2-2            Operational

- 3           Instructor Textbooks.........................M-Bookstore
                    .............................................. 1   0                 D




                                                                 December 20, 1995

                                                                                         815-1
RED DEER COLLEGE                                           FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                 RETENTION PERIOD
                                                                    Dept.   RC    Final Dis.




840           VEHICLES - GENERAL                          Master - Campus Mgt.
                                                          5 after SO, D
              Includes records relating to the            provided there is
              management and provision of College         no litigation.
              owned vehicles such as cars, trucks,        Operating manuals
              tractors, buses, vans, including the        and standards
              procurement, maintenance and repairs,       transfer with unit
              registration and licenses, and insurance.   or are D when
                                                          vehicle disposed.
              For equipment operation, warranties         Copy - All Others
                 and guarantees - see 750 primary                 2   0  D
              For travel and mileage allowance
                 - see 995 primary

- 0

- 1           General

- 2           Insurance

- 3           Maintenance and Repairs

- 4           Operating Standards

- 5           Registration and Licenses




                                                              January 27, 1994

                                                                                 840-1
RED DEER COLLEGE                                              FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                 SUBJECT                                     RETENTION PERIOD
                                                                       Dept.   RC   Final Dis.




                                 850 – FINANCE – 999


850                Finance – General

855                Accounting – General

858                Accounting – Cash

862                Accounts Payable – General

864                Accounts Payable – Individual/Company

870                Accounts Receivable – General

873                Accounts Receivable – Off-Campus Programs

874                Accounts Receivable – On-Campus Housing Accounts

875                Accounts Receivable – Student Fee Assessments

876                Accounts Receivable – Sponsored Students

884                Allotments and Transfers

892                Audits

900                Banks and Banking

904                Budget - General

908                Budget – Capital

910                Budget – Operating

920                Cheque Administration

938                Contracts and Agreements

943                Debentures and Loans

950                Fees and Honoraria

958                Funds – General

959                Funds – Emergency Loan Fund

960                Funds – Ad-Hoc



                                                                      June 2, 1995

                                                                           Finance-1
RED DEER COLLEGE                                           FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                 SUBJECT                                  RETENTION PERIOD
                                                                    Dept.   RC   Final Dis.




                            850 – FINANCE – 999 (Cont’d)


964                Grants

988                Reports and Statistics – General

989                Reports and statistics – Individual

990                Risk Management and Insurance

992                Taxes

995                Travel Allowances and Expenses




                                                           September 14, 1992

                                                                        Finance-2
RED DEER COLLEGE                                       FILE CLASSIFICATION PLAN
                                                   NUMERICAL LISTING
FILE NUMBER                  SUBJECT                             RETENTION PERIOD
                                                                Dept.   RC    Final Dis.




850           FINANCE - GENERAL                       Master - Finance
                                                      & Facilities Dev
              Includes records relating to                    2  4   SR
              financial management functions not      Copy - All Others
              shown elsewhere in this block.                  2  0   D

              For Payroll - see 1251 primary


- 0

- 1           General




                                                         December 20, 1995

                                                                             850-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                     SUBJECT                               RETENTION PERIOD
                                                                     Dept.   RC    Final Dis.




855           ACCOUNTING - GENERAL                         Master - Finance
                                                           & Facilities Dev
              Includes records relating to the                     2  4   D
              general administration of accounting         Copy - All Others
              systems and procedures, public                       2  0   D
              accounts, financial controls, coding
              and advances not shown elsewhere in
              the accounts series.


- 0           Policy.............................................. SO, D

- 1           General

- 2

- 3

- 4

- 5           User Manual

- 6           Year End

- 7           Signing Authorities

- 8           Account Freezes




                                                              December 20, 1995

                                                                                  855-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC       Final Dis.




858           ACCOUNTING - CASH                           Master - Finance
                                                          & Facilities Dev
              Includes records relating to initial                2  4   D
              receipt and recording of incoming           Copy - All Others
              cheques and cash, cash blotters,                    1  0   D
              cash control systems, cash receipt
              journals, cash register tapes, petty
              cash, receipts and cashiers day books.


- 0

- 1           General

- 2           Cash Register Tapes

- 3           Daily Cash Reports

- 4           Expenditure Cards

- 5           Monthly Cash Reports

- 6           Receipts for Departments

- 7           Consignments.................................M – Bookstore
                    .............................................. 1  0           D

- 8           Mail Logs

- 9           Daily Cash Control Summary




                                                              December 20, 1995

                                                                                  858-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                  RETENTION PERIOD
                                                                        Dept.       RC       Final Dis.




862           ACCOUNTS PAYABLE - GENERAL                      Master - Finance
                                                              & Facilities Dev
              Includes records relating to payable                    2  4   D
              accounts other than by name of                  Copy - All Others
              supplier or individual.                                 2  0   D

              For individual suppliers - see 864 primary
              For personal expense claim payments
              and membership and conference
                 fees - see 864 primary


- 0

- 1           General (Includes daily jobs and logs)

- 2           Accounts Payable System Report

- 3           Cheque Requests for Petty Cash

- 4           Freight Charges

- 5           Freight Slips and Receiving Sheets
              (includes packing slips)............................ 2            0        D

- 6           Outstanding Credit Balances (Tuition Balance)

- 7           Yearly detail and logs




                                                                 December 20, 1995

                                                                                         862-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




864           ACCOUNTS PAYABLE - INDIVIDUAL/COMPANY         Master - Finance
                                                            & Facilities Dev
              Includes records of payment made to                   2  4 after
              those suppliers of equipment, supplies        final payment, D
              or services. Includes invoices along          Copy - All Others
              with supporting documentation, packing                2  0   D
              slips, direct purchase orders, commitments,
              and receipt of materials.

              NOTE 1: Invoices include back-up material such
              as cheque requests, copy of cheque, invoice
              credits and logs.

- 0

- 1           General

-   2         Invoices - Canadian vendor (Filed alphabetically)
-   2-1          Invoices - US vendor (Filed alphabetically)
-   2-2          Invoices - Employee (Filed alphabetically by surname)
-   2-3          Invoices - Student (Filed alphabetically by surname)
-   2-4          Invoices - Library (Filed alphabetically).M-Library
                    .............................................. 2   4                D

- 3           Statements of Account (correspondence and
              alpha copy of cheque)

- 4           Manual Purchase Orders

- 5           Self pay orders
              (Yellow copy filed by department)

- 6           Requisition Reports..........................M-Library
                    .............................................. 2           0        D




                                                               September 25, 1997

                                                                                        864-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                      Dept.   RC    Final Dis.




870           ACCOUNTS RECEIVABLE - GENERAL                 Master - Finance
                                                            & Facilities Dev
              Includes records relating to the                      2  4 after
              control and operation of receivable           payment rec'd, D
              accounts; records such as billings,           Copy - All Others
              vouchers, invoices, remittances,                      2  0   D
              receipts; tuition and tuition-free
              courses; and current expenditure of
              funds.

              For Emergency Loan Fund - see 959 primary


- 0

- 1           General

- 2           Accounts sent to Credit Bureau for
              Collection, other than Emergency Loan
              Fund

- 3           Child Care Centre Fees

- 4           Invoice Requests and Invoice Request Log

- 5           Red Deer College Statements of Account

- 6

- 7           Cornerstone Revenue

- 8           Refunds




                                                               December 20, 1995

                                                                                   870-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC    Final Dis.




873           ACCOUNTS RECEIVABLE - OFF-CAMPUS             Master - Finance
              PROGRAMS                                     & Facilities Dev
                                                                   2  4 after
              Includes records relating to invoices,       payment rec’d, D
              contracts, etc. for programs offered         Copy - All Others
              off-campus.                                          2  0   D


- 0           Policy.............................................. SO, D

- 1           General

- 2           Big Country Educational Consortium

- 3           Bowden

- 4           Drumheller

- 5           Summer Language Bursary

- 6           Yukon




                                                              December 20, 1995

                                                                                  873-1
RED DEER COLLEGE                                           FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                     SUBJECT                              RETENTION PERIOD
                                                                    Dept.   RC    Final Dis.




874           ACCOUNTS RECEIVABLE - ON-CAMPUS             Master - Finance
              HOUSING DEPOSITS                            & Facilities Dev
                                                                  2  4   D
              Includes records and receipts,              Copy - All Others
              etc. relating to damage deposits, key               2  0   D
              deposits, reservation damage deposits,
              reservation key deposits, etc.


- 0

- 1           General

- 2           Damage Deposits

- 3           Key Deposits

- 4           Reservation Damage Deposits

- 5           Reservation Key Deposits




                                                             December 20, 1995

                                                                                 874-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                      Dept.   RC    Final Dis.




875           ACCOUNTS RECEIVABLE - STUDENT FEE             Master - Finance
              ASSESSMENTS                                   & Facilities Dev
                                                                    2  4   D
              Includes records relating to student          Copy - All Others
              fee assessments and outstanding fee                   2  0   D
              accounts. (Filed alphabetically by
              student name.)

              For Sponsored Students - see 876 primary


- 0

- 1           General

- 2           Assessments - A-Z

- 3           Outstanding Fee Accounts - A-Z




                                                               December 20, 1995

                                                                                   875-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.       RC       Final Dis.




876           ACCOUNTS RECEIVABLE - SPONSORED STUDENTS        Master - Finance
                                                              & Facilities Dev
              Includes records relating to requis-                    2  4   D
              itions for seats, invoices to and from          Copy - All Others
              sponsoring bodies and government                        2  0   D
              agencies with regard to student fees,
              course purchase notes, etc.

              For Student Fee Assessments - see 875 primary


- 0

- 1           General
- 2           Advanced Education and Career Development

- 3           Alberta Family and Social Services

- 4           Alberta Vocational Training

- 5           Department of Indian Affairs and Northern Development

- 6           Workers' Compensation Board

- 7           Yukon Territories

- 8           Course Purchase Notices

- 9           Alberta Advanced Education

- 10          AVT 100/101 - Requests for Approval

- 11          Training Plan Summary............................... 2            0        D




                                                               September 25, 1997

                                                                                         876-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.       RC       Final Dis.




884           ALLOTMENTS AND TRANSFERS                        Master - Finance
                                                              & Facilities Dev
              Includes records relating to transfers                  2  4   D
              of monies including chargebacks, budget         Copy - All Others
              transfers and revisions.                                2  0   D


- 0

- 1           General

-   2         Chargebacks - General
-   2-1          Audio Visual (JAV)
-   2-2          Computer (JCS)
-   2-3          Bookstore (JBS)
                    [Bookstore receipts from the chargebacks:
                    Master - Bookstore.....................1 month 0            D
                                                 [Continuous Authority 90/01 #1]
- 2-4            Vehicle (JVE)
- 2-5            Duplicating (JRE)
                    [Reprographics - includes staff business cards and terminal
                    chargebacks]
- 2-6            Auditron (JRA)
- 2-7            FAX (JFA)

- 3           Account Code Requests............................... 2            4        D

- 4           Financial Transfers (FTA's)
              (previously listed as intercollege transfers)

- 5           Budgets - General
- 5-1            Revisions (BRA)
- 5-2         Transfers (BTA)

- 6           Journal Entries..................................... 2            4        D




                                                                 December 20, 1995

                                                                                         884-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.   RC    Final Dis.




892           AUDITS                                       Master - Finance
                                                           & Facilities Dev
              Includes records relating to                         2  4   SR
              financial auditing methods, respon-          Copy - All Others
              sibilities, reports and management report,           2  0   D
              statements, background documentation,
              recommendations resulting from audits and
              exit interviews; internal and external audits,
              such as the Auditor General Report.

              For audits of a non-financial nature
                 - see 440 primary


- 0

- 1           General




                                                                 December 20, 1995

                                                                                     892-1
RED DEER COLLEGE                                           FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                RETENTION PERIOD
                                                                    Dept.   RC    Final Dis.




900           BANKS AND BANKING                           Master - Finance
                                                          & Facilities Dev
              Includes records relating to banking                2  4   D
              methods and establishment of bank           Copy - All Others
              accounts; statements, deposits, recon-              2  0   D
              ciliation, currency rates and acquisition
              of currency; cancelled cheques and stop
              payments.


- 0

- 1           General (Includes stop payments)

- 2           Bank Deposit Books

- 3           Bank Reconciliations

- 4           Bank Statements and Cancelled Cheques

- 5           Royal Bank

- 6           Term Deposits

- 7           Bank Account Transfers

- 8           Voided Cheques (Not cancelled cheques)




                                                             December 20, 1995

                                                                                 900-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC    Final Dis.




904           BUDGETS - GENERAL                            Master - Finance
                                                           & Facilities Dev
              Includes records relating to budgetary               2  4   SR
              procedures, controls and programs, and       Copy - All Others
              cost savings.                                        2  0   D

              For capital budgets - see 908 primary
              For operating budgets - see 910 primary


- 0

- 1           General




                                                              December 20, 1995

                                                                                  904-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




908           BUDGET - CAPITAL                             Master - Finance
                                                           & Facilities Dev
              Includes records relating to long term               2  4   SR
              projects such as budget plans, reno-         Copy - All Others
              vations, fixed assets, equipment,                    2  0   D
              supplies, services, rental or lease and
              land acquisitions. Includes submissions
              supporting documents, proposals and
              forecasts.

              For budget procedures - see 904 primary
              For operating budgets - see 910 primary


- 0

- 1           General

- 2           Department Budget - General
- 2-1            Final Format

- 3           College Wide Submissions............................ 2           4        D

- 4           College Wide Final Approved Submissions

- 5           Funding............................................. 2           4        D

- 6           Renovations, Expansion and Furnishings

- 7           Capital Claim Request Forms......................... 2           4        D

- 8           Contingency Fund

- 9           Acquisition Budget - Computer
- 9-1         Acquisition Budget - Library.................M-Library




                                                              December 20, 1995

                                                                                        908-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




910           BUDGET - OPERATING                            Master - Finance
                                                            & Facilities Dev
              Includes records relating to budgeting                2  8   SR
              for human resources, supplies, services,      Copy - All Others
              rentals or lease, electronic data                     2  0   D
              processing, EDP plans, and land
              acquisition. Includes submissions,
              supporting documents, proposals, forecasts,
              reconciliations, summaries, variances and
              cost centres.

              For budget transfers - see 884 primary
              For budget procedures - see 904 primary
              For capital budgets - see 908 primary

- 0

- 1           General

- 2           Code Sheets......................................... 2           4        SR

- 3           Divisional Budget - General
- 3-1            Final Format

- 4           Collegewide submissions............................. 2           4        D

- 5           Collegewide Final Approval
              Submissions

- 6

- 7           Department Budget (eg. Off-Campus, Hospitality, etc.)

- 8           Minor Equipment - Under $500........................ 2           4        D
- 9

- 10

- 11          Staff Development

- 12          Staff Gifts




                                                               December 20, 1995

                                                                                        910-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                      Dept.   RC    Final Dis.




920           CHEQUE ADMINISTRATION                         Master - Finance
                                                            & Facilities Dev
              Includes records relating to the                      2  4   D
              administration of issuing, replacing          Copy - All Others
              and distributing cheques, lists of                    2  0   D
              authorized cheque distributors;
              statutory declarations for lost cheques,
              receipts, transcripts and cancelled
              cheques.


- 0

- 1           General




                                                               December 20, 1995

                                                                                   920-1
RED DEER COLLEGE                                                                            FILE CLASSIFICATION PLAN
                                                                                 NUMERICAL LISTING
FILE NUMBER                           SUBJECT                                                            RETENTION PERIOD
                                                                                                         Dept.     RC    Final Dis.




938           CONTRACTS AND AGREEMENTS                                                   Master - Finance
                                                                                         & Facilities Dev
              Includes records relating to financial                                             SO, D
              agreements, cost sharing agreements;                                       provided no outstanding
              personal and service contracts,                                            litigation.
              including consulting services; equipment                                   Copy - All Others
              lease or rental agreements, negotiation                                    2 after
              offers and services, contract submission                                   termination,   D
              and successful bidders in the tendering
              process.

              For construction contracts
                 - see 545 primary
              For procurement contracts (tenders)
                 - see 805 primary
              For staff contracts and collective
                 agreements - see 1280 primary


- 0           Policy

- 1           General

- 2           Individual Contracts

- 2-A1           Athabasca .......................................M-Access & Student Dev

- 2-C1           Canadian Penitentiary Service - Bowden
- 2-C2           Community Education Instructors..................                        M-Community Education-
                       .................................................................. Industrial & TT


- 2-E1           Employee Contracts (file alphabetically) ..M-Employee Support & Dev
                    .............................................. 2      4   SR
                    - Casual
                    - Series
                    - Artist-in-Residence
                    - Summerscapes
                    - General (includes all others)

- 2-K1           Kelsey Institute [Saskatchewan Institute..M-Health &                                        Science
                 of Applied Science and Technology (SIAST)] ...... 2                                         4   SR
                 (Contracts filed alphabetically)
                    - Pharmacy Tech........................M-Health &                                        Science
                    .............................................. 2                                         4   SR
- 2-M1           Music Department Consultants

- 2-P1           Playmatters




                                                                                                       May 12, 1997

                                                                                                                        938-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                      Dept.   RC    Final Dis.




943           DEBENTURES AND LOANS                          Master - Finance
                                                            & Facilities Dev
              Includes records relating to issuance                 2  4   SR
              of debentures, notes, bonds or other          Copy - All Others
              securities such as term deposits which                2  0   D
              bear interest.


- 0

- 1           General

- 2           Central Mortgage and Housing Corporation

- 3           City of Red Deer

- 4           Local Authorities

- 5           Municipal Financing




                                                               December 20, 1995

                                                                                   943-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




950           FEES AND HONORARIA                                   2           0        D

              Includes records relating to the administration
              of fees paid for services which are not subject
              to an employer-employee arrangement; honoraria
              paid to members of boards, foundations,
              commissions or other sponsored bodies.

              For accounts payable to individuals
                 - see 864 primary
              For contracts - see 938 primary


- 0

- 1           General




                                                                    June 7, 1991

                                                                                        950-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                RETENTION PERIOD
                                                                      Dept.   RC    Final Dis.




958           FUNDS - GENERAL                               Master - Finance
                                                            & Facilities Dev
              Includes records relating to the                      2  4   D
              establishment and operation of trust          Copy - All Others
              funds, revolving funds including                      2  0   D
              depreciation and working capital
              advances, hospitality and entertainment
              funds, non-public funds and restricted
              funds.

              For Emergency Loan Funds - see 959 primary
              For travel expenses - see 995 primary


- 0

- 1           General

- 2           Charitable Donations

- 3           Heritage Trust Endowment Fund

- 4           Red Deer College Restricted Funds - General

- 4-A1           Athletic Board

- 4-B1           Bill Carter Memorial Fund
- 4-B2           Banting Trust

-   4-C1         Cultural Activities Trust Fund
-   4-C2         Canwest Publishers
-   4-C3         Canadian Rec. Study
-   4-C4         Cultural Centre Study

- 4-G1           Gordon Haise Memorial
- 4-I1           Innovative Project Funds
- 4-I2           Investing In Our Future Fund

- 4-M1           Music Funds

- 4-N1           Northlands

- 4-R1           RDC Foundation

- 4-S1           Scholarships

- 4-W1           Woodwards



                                                               December 20, 1995

                                                                                   958-1
RED DEER COLLEGE                                FILE CLASSIFICATION PLAN
                                            NUMERICAL LISTING
FILE NUMBER                    SUBJECT                    RETENTION PERIOD
                                                         Dept.   RC    Final Dis.




958           FUNDS -   GENERAL (Cont'd)       Master - Finance
                                               & Facilities Dev
                                                       2  4   D
                                               Copy - All Others
                                                       2  0   D


- 5           Endowment Fund

- 6           The Canada Council Art Bank




                                                  December 20, 1995

                                                                      958-2
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC    Final Dis.




959           FUNDS - EMERGENCY LOAN FUND                  Master - Finance
                                                           & Facilities Dev
              Includes records, receipts, etc.                     2  4   D
              related to the College Student               Copy - Financial Aid
              Emergency Loan Fund.                                 2  0   D


- 0           Policy.............................................. SO, D

- 1           General

- 2           Applications

- 3           Submissions to Credit Bureau
- 4           Unpaid Loans




                                                              December 20, 1995

                                                                                  959-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                    SUBJECT                                RETENTION PERIOD
                                                                     Dept.   RC    Final Dis.




960           FUNDS - AD-HOC                               Master - Finance
                                                           & Facilities Dev
              Includes records that relate to                      2  4   SR
              non based funding.                           Copy - All Others
                                                                   2  0   D

- 0

- 1           General

- 2           Bowden

- 3           Yukon (Filed Alphabetically by program)
                 - Business
                 - Social Services

- 4           Alberta Hospital Ponoka (AHP)

- 5           Big Country Education Consortia (BCEC)

- 6           Slave Lake Social Services

- 7           Pembina

- 8           Alberta Vocational Training (AVT)

- 9           Canadian Jobs Strategy (CJS)

- 10          Tutor Bank

- 11          English as a Second Language (ESL)




                                                              December 20, 1995

                                                                                  960-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                  RETENTION PERIOD
                                                                        Dept.   RC    Final Dis.




964           GRANTS                                        Master - Finance
                                                            & Facilities Dev
              Includes records relating to admin-                   2  4   SR
              istration of financial assistance             Copy - All Others
              programs and money received from                      2  0   D
              external sources to carry out specific
              projects, or assignments. Includes
              requests, submissions, approvals, follow-
              up requests and related documents.

              For student grants, loans, Students
                 Assistance Board - see 2735 primary
              For awards and scholarships to students
                 - see 2714 primary

- 0

- 1           General

- 2           Alberta Culture Grants

- 3           Alberta Heritage Library Development Grant

- 4           Alberta Recreation and Parks "Be Fit for Life"

- 5           Matching Grants

- 6           Voice Symposium - 1990

- 7           Program/Dept. Grants (Filed Alphabetically)




                                                                 December 20, 1995

                                                                                     964-1
RED DEER COLLEGE                                              FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                    RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




988           REPORTS, STATISTICS, STATEMENTS                Master - Finance
              - GENERAL                                      & Facilities Dev
                                                                     2  4   SR
              Includes records relating to financial         Copy - All Others
              reporting systems, financial management                2  0   D
              reports, statistics and statements.

              For administrative reports - see 440 primary
              For audit reports - see 892 primary
              For electronic data processing reports
                 - see 265 primary
              For Manpower (human resource) reports
                 - see 1250 primary
              For reports within the financial system
                 - see 989 primary


- 0

- 1           General

- 2           Financial Statements

- 3           Chargeback Reports (department report,
              month-end reports, summary reports)................. 2           0        D




                                                                December 20, 1995

                                                                                        988-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




989           REPORTS AND STATISTICS - INDIVIDUAL          Master - Finance
                                                           & Facilities Dev
              Includes reports generated to                (See below)
              facilitate/support/summarize and             Copy - All Others
              maintain a historic/on-going                         2   0  D
              cumulative record within a financial
              system.
              1. General Ledgers...........................Master-2            4        AR
                                                           Microfilm retained
                                                           permanently at Archives
                                                           C-No paper copy retained

              2. Month-end cumulative/summary..............M-6 fiscal, D
                 reports
                 Lists of payments and outstanding
                 commitments.
              3. Trend analysis/forecasting................M-6 fiscal, D

              4. Programme and Revolving Fund..............M-6 fiscal, D
                 Including budget re-forecasts,
                 variances, budget turnaround
                 documents.
              5. Year End Cumulative Detail....................... 2           4        AR

              6. Cash payment reports............................. 1           0        D
                 Produced weekly and monthly.
              7. Computer processing reports...............1 mo after SO, D
                 Produced to validate, update
                 and correct financial information.
              8. Other reports.................................... SO, D
                 Produced to support day-to-day
                 activities.
              9. Reports for the audit program.............D when
                                                           Public Accts
                                                           released.

              10.Management reports............................... SO, D
                 Produced on demand.
NOTE:     See Appendix B for subitem details.




                                                              December 20, 1995

                                                                                        989-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




989           REPORTS AND STATISTICS – INDIVIDUAL          Master - Finance
              (Cont’d)                                     & Facilities Dev
                                                           (See below)
                                                           Copy - All Others
                                                                   2   0  D


- 0

- 1           General............................................. 2           4        AR

- 2           Chart of Accounts................................... 2           0        D
              [File Chart of Accounts each year with General Ledger]




                                                              December 20, 1995

                                                                                        989-2
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC    Final Dis.




990           RISK MANAGEMENT AND INSURANCE                Master - Finance
                                                           & Facilities Dev
              Includes records relating to insurance       4 fiscal after
              programs, inquiries on coverage, bonds       claim settled, D
              and bonding, assets and property             Copy - All Others
              valuations, claims and other insurance       2 fiscal after
              matters. DOES NOT INCLUDE VEHICLES.          claim settled, D

              For maintenance and repairs
                 - see 780 primary
              For vehicle insurance - see 840 primary
              For Workers' Compensation claim
                 information - see 1200 primary


- 0

- 1           General

- 2           College Insurance

- 3           Art Collection...............................M-Campus Mgt.
                    .............................................. 2  4           AR




                                                                October 9, 1996

                                                                                  990-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




992           TAXES                                        Master - Finance
                                                           & Facilities Dev
              Includes records relating to                         2  4   SR
              customs and excise tax, sales tax,           Copy - All Others
              tax incentives, exemptions, refunds,                 2  0   D
              income tax, and Goods and Services Tax
              (GST).

              For Receiver General Payroll deductions
                 - see 1251 primary


- 0

- 1           General

- 2           T2202 Tax Summary Report............................ 2           4        D

- 3

- 4

- 5           Residence Land Taxes

- 6           Goods and Services Tax (GST)

- 7           Tuition & Education Credit Certificate (T2202A)




                                                                September 25, 1997

                                                                                        992-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC    Final Dis.




995           TRAVEL ALLOWANCES AND EXPENSES               Master - Finance
                                                           & Facilities Dev
              Includes records relating to                         2  4   D
              travel allowances including mileage,         Copy - All Others
              accommodation, travel expense claims,                2  0   D
              hospitality and entertainment expenses,
              travel documents relating to individuals,
              relocation and subsistence policy and
              procedures.

              For travel advances - see 864 primary


- 0           Policy.............................................. SO, D
- 1           General

- 2           Travel expenses - mileage




                                                                October 9, 1996

                                                                                  995-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                 SUBJECT                                   RETENTION PERIOD
                                                                     Dept.   RC   Final Dis.




                              1000 – PERSONNEL – 1399



1000               Personnel – General

1010               Personnel – Employee Records

1014               Attendance – General

1015               Attendance – Absences

1050               Classification – General

1060               Classification – Job Descriptions

1080               Employment and Staffing – General

1081               Employment and Staffing – Applications

1082               Employment and Staffing – Advertising

1095               Employment and Staffing – Programs

1150               Benefits and Pension Plans

1180               Manpower Planning – General

1195               Manpower Planning – Performance Appraisals

1200               Occupational Health and Safety

1230               Reports and Statistics – General

1235               Reports and Statistics – Absence Reporting

1240               Reports and Statistics – Payroll Administration

1245               Reports and Statistics – Pensions

1250               Salaries and Wages – General

1251               Salaries and Wages – Payroll




                                                                 April 22, 1993

                                                                     Personnel-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                 SUBJECT                                    RETENTION PERIOD
                                                                      Dept.   RC   Final Dis.




                         1000 – PERSONNEL – 1399 (Cont’d)


1265               Staff Relations – General

1270               Staff Relations – Grievances and Discipline

1280               Staff Relations – Collective Bargaining

1305               Staff Relations – CUPE 1445

1306               Staff Relations – Faculty Association

1307               Staff Relations – Support Staff Association

1330               Training and Development – General

1332               Training and Development – Animateur




                                                                  April 22, 1993

                                                                      Personnel-2
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.   RC   Final Dis.




1000          PERSONNEL – GENERAL                             Master - Employee
                                                              Support & Dev
              Includes records relating to the general                2  1   D
              administration of personnel management          Copy - All Others
              activities and medical boards not shown                 1  0   D
              elsewhere in this block, and inquiries
              about persons thought to be former employees.
              EXCLUDES records relating to individual
              employees and on medical board hearings.

              NOTE: Results of medical board hearings
              concerning an individual will be
              placed in the employee file.

              For individual employee records
                 - see 1010 primary
              For medical board hearings - see 1200 primary


- 0           Policy

- 1           General

- 2           Manuals

- 3           Data Base Personnel




                                                                 December 20, 1995

                                                                                 1000-1
RED DEER COLLEGE                                                FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                      RETENTION PERIOD
                                                                         Dept.   RC   Final Dis.




1010          PERSONNEL - EMPLOYEE RECORDS                     Master-Employee
                                                               Support & Dev
              Includes records relating to letter              1 after
              of offer, commencement notice,                   termination,
              personal information such as age,                transfer to storage
              gender, social insurance number,                 a) retained until
              address and citizenship; education,              employee reaches
              employment history; passport and                 age 70,
              firearm permits related to employment;                   OR
              notice of promotion, change in                   b) retained 5 after
              employment or pension status, transfer,          termination, which-
              assignment, termination or retirement;           ever is greater,
              appraisal, disciplinary actions;                         OR
              notations of decision relating to                c) retained 5 after
              staffing; master attendance records,             date of death if
              leave; pay and benefits including                employee dies while
              Long Term Disability, staff develop-             employed,
              ment and training, payroll and tax               Permanent.
              deductions, health and life insurance,           Archive significant
              bonds, probationary periods, class-              files. See
              ification, names of pension bene-                Appendix A.
              ficiaries and other personal data.
                                                               Access restriction
              NOTE 1: Any purged records shall be              until age 100.
              forwarded to the Employee Support &
              Development Director for destruction.            Copy - All others
                                                               After termination,
              NOTE 2: Access to records in storage             death or transfer,
              shall be restricted to staff so                                  SR
              designated by the Employee Support &
              Development Director, and the Records and
              Information Coordinator.


- 0

- 1           General

- 2           Individual employee file (Filed alphabetically)

- 3           Continuous Appt. Binders.   Not For Inventory.




                                                                  December 20, 1995

                                                                                  1010-1
                                                                 - 1010-3 added May 2003
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                      Dept.   RC   Final Dis.




1014          ATTENDANCE - GENERAL                          Master-Employee
                                                            Support & Dev
              Includes records relating to hours                    2  1   D
              of work, flexible hours, compressed           Copy - All Others
              work week, early closing, vacation,                   1  0   D
              illness, special leave, authorized
              leave, maternity leave, paid holidays,
              time off in lieu, flex-time schedules
              and overtime including overtime
              documentation.

              For monthly summary of attendance report
                 - see 1010 primary
              For daily attendance reports
                 - see 1015 primary
              For sabbaticals - see 1330 primary


- 0

- 1           General




                                                                     May 27, 1996

                                                                               1014-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC    Final Dis.




1015          ATTENDANCE - ABSENCES                        Master-Employee
                                                           Support & Dev
              Includes records relating to attendance      1 after expiry
              reporting (routine and daily records         of attendance
              only) and forms relating to permanent,       year and after
              temporary and wage employees, which          master attendance
              include project and contract employees.      record filed on
                                                           employee's personal
              For monthly summary of attendance            file,      D
                 report - see 1010 primary                 Copy - All Others
              For administration of attendance             6 mo. after expiry
                 - see 1014 primary                        of attendance year,
                                                                      D

- 0           Policy.............................................. 2           3        AR

- 1           General

- 2           Absence Forms - General
- 2-1            Full Time

-   3         Time Sheets - General
-   3-1          Full Time
-   3-2          Overtime
-   3-3          Part-Time




                                                              December 20, 1995

                                                                                    1015-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                      Dept.   RC   Final Dis.




1050          CLASSIFICATION - GENERAL                      Master-Employee
                                                            Support & Dev
              Includes records on classification            5 after class
              of positions by category and group            series changes, AR
              including classification standards,           Copy - All Others
              challenges, conversion, holding               1 after class series
              classifications (those classified             changes, D
              too high but no action being taken
              until position is vacated) and
              classification audits.


- 0

- 1           General

- 2           Support Staff Classifications

- 3           Administrative Staff Classifications (CUPE)




                                                               December 20, 1995

                                                                               1050-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                  RETENTION PERIOD
                                                                      Dept.   RC   Final Dis.




1060          CLASSIFICATION - JOB DESCRIPTIONS             Master-Employee
                                                            Support & Dev
              Includes records relating to classifi-        SO,        AR
              cation decisions, reclassification            Copy - All Others
              actions, position transfers, classifi-        SO,        D
              cation appeals, changes in duties,
              correspondence and forms relating to
              payroll position controls, notice
              of vacancy, position class title
              and working title.


- 0

- 1           General

- 2           Executive Secretaries

- 3           Executive/Administrative Goals in regard
              to Job Descriptions

- 4           Coordinators

- 5           Faculty

- 6           CUPE

- 7           Middle Administration

- 8

- 9           Senior Administration

- 10          Support Staff




                                                               December 20, 1995

                                                                               1060-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC    Final Dis.




1080          EMPLOYMENT AND STAFFING - GENERAL            Master-Employee
                                                           Support & Dev
              Includes records relating to the                     2  3   D
              staffing of positions, delegation            Copy - All Others
              of staffing authority, employment                    1  0   D
              of disabled persons, and employee
              requests for transfers.

              For competitions - see 1081 primary
              For hiring of consultants with
                 contracts - see 938 primary
              For special employment programs
                 - see 1095 primary


- 0

- 1           General

- 2           Parkland Personnel Ltd.......................2 after interview
                    .......................................date,..        D

- 3           Job Sharing......................................... 2           3        SR




                                                              December 20, 1995

                                                                                    1080-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                    SUBJECT                                 RETENTION PERIOD
                                                                       Dept.   RC       Final Dis.




1081          EMPLOYMENT AND STAFFING - APPLICATIONS       Master-Employee
                                                           Support & Dev
              Includes records relating to                 2 after interview
              competitions and examinations                date,          D
              including requests to fill vacancies,        Copy - All Others
              interview ratings, eligibility lists,                1  0   D
              selection profiles, competition
              bulletins, unsuccessful applications,
              lists of candidates, competition
              summaries, copies of position
              descriptions, salary range and related
              correspondence, application requests
              for hiring employees into a position
              without a competition and unsolicited
              applications.
              1. Unsolicited Applications..................6 months,                D
                 Applications and related
                 correspondence.


- 0

- 1           General

- 2           Administration

- 3           Faculty/Instructors

- 4           Miscellaneous - Counsellors, Librarians
              Child Care Workers

- 5           Support Staff
-   6         C.U.P.E. - Full time
-   6-1          Part time
-   6-2          Casual
-   6-3          Accounting

- 7           Transcripts (without resumes - filed alphabetically)




                                                              December 20, 1995

                                                                                1081-1
RED DEER COLLEGE                                          FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                RETENTION PERIOD
                                                                   Dept.   RC   Final Dis.




1082          EMPLOYMENT AND STAFFING - ADVERTISING      Master-Employee
                                                         Support & Dev
              Includes records relating to                       2  8   D
              advertising of job openings.               Copy - All Others
                                                                 1  0   D


- 0

- 1           General

- 2           Cala

-   3         Advertisements - General
-   3-1          Administration Positions
-   3-2          C.U.P.E. Positions
-   3-3          Faculty Positions
-   3-4          Support Staff Positions




                                                            December 20, 1995

                                                                            1082-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




1095          EMPLOYMENT AND STAFFING - PROGRAMS           Master-Employee
                                                           Support & Dev
              Includes records relating to employment              2  3   SR
              programs, work experience programs,          Copy - All Others
              winter works, Student Temporary                      1  0   D
              Employment Programs (STEP), Priority
              Employment Programs (PEP) and other
              similar programs. Includes guidelines,
              applications for employment and job
              sharing.


- 0

- 1           General

- 2           N.E.E.D.

- 3           Student Temporary Employment Program (S.T.E.P.)

- 4           Priority Employment Program (P.E.P.)

- 5           Alberta Employment & Training Program

- 6           Canadian Job Strategy

- 7           Summer Employment/Experience Development Program (SEED)

- 8           Miscellaneous Career Development and Employment
              Information......................................... 2           3        D

- 9           Summerscapes

- 10          Series

- 11          Artists in Residence
- 12          Employment Skills Program (E.S.P.)




                                                                December 20, 1995

                                                                                    1095-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                      Dept.   RC   Final Dis.




1150          BENEFITS AND PENSION PLANS                    Master-Employee
                                                            Support & Dev
              Includes records relating to health                   2  0   SR
              plans, dental plans, death benefit plans,     Copy - All Others
              disability insurance, unemployment insurance,         1  0   D
              pension plans (Canada Pension Plan, Local
              Authorities Pension Plan, Alberta Teachers
              Association), reciprocal transfer of pensions,
              retirement plans and other benefits such as
              tuition free courses for staff.


- 0

- 1           General

- 2           Health, Dental, Long Term Disability (LTD) and Life Insurance
              [NALCO]

- 3           Registered Retirement Savings Plans (RRSP) [Standard Life]

- 4           Alberta Health Care

- 5           Local Authorities Pension Plan [LAPP]

- 6           Alberta Teachers Association




                                                               December 20, 1995

                                                                               1150-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC    Final Dis.




1180          MANPOWER PLANNING - GENERAL                  Master-Employee
                                                           Support & Dev
              Includes records relating to the                     2  3   SR
              administration of manpower control           Copy - All Others
              and planning, such as establishment                  1  0   D
              of positions, manpower utilization,
              downsizing, attrition and redeployment.


- 0

- 1           General

- 2           Library - Staffing Establishments
-   3         Workload Studies.................................... 2           3        SR
-   3-1          Cashier Workload
-   3-2          Faculty Workload
-   3-3          Secretarial Workload




                                                              December 20, 1995

                                                                                    1180-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC    Final Dis.




1195          MANPOWER PLANNING - PERFORMANCE               Master-Employee
              APPRAISALS                                    Support & Dev
                                                            5 after SO, D
              Includes records relating to the              Copy - All Others
              administration of the performance                     2   0  D
              appraisal system process, including
              application, implementation and
              evaluation or review.

              For completed employee appraisal/
                 evaluation and notice to
                 employee of continuous
                 appointments - see 1010 primary


- 0           Policy.............................................. 2           3        AR

- 1           General

- 2           Administration Evaluations...................Restricted to ESD
              (all levels)

- 3           SEE 200-C20

- 4           Course and Instructor Evaluations

- 5           Departmental Staff Evaluations

-   6         Faculty/Instructor Evaluations - General
-   6-1          Full Time Staff
-   6-2          Probationary Reports
-   6-3          Self-Evaluations
-   6-4          Sessional Staff




                                                               December 20, 1995

                                                                                    1195-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                   RETENTION PERIOD
                                                                        Dept.       RC       Final Dis.




1195          MANPOWER PLANNING - PERFORMANCE               Master-Employee
              APPRAISALS (Cont'd)                           Support & Dev
                                                            5 after SO, D
                                                            Copy - All Others
                                                                    2   0  D


- 7           Hay Plan

- 8           IDEA   .......................................M - Dean
                     .............................................. 2           2        D

- 9           Liberal Arts Instrument for Evaluations......M - Dean
                    .............................................. 2            2        D

- 10          Student Information Report (SIR).............M - Dean
                    .............................................. 2            2        D

- 11          Support Staff Evaluations....................Restricted to ESD

- 12          Instructor & Course Evaluation System (ICES).M - Dean
                    .............................................. 2            2        D

- 13          C.U.P.E. Job Evaluations




                                                               December 20, 1995

                                                                                     1195-2
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC   Final Dis.




1200          OCCUPATIONAL HEALTH AND SAFETY               Master-Health &
                                                           Wellness Centre
              Includes records relating to the             3 after SO, D
              administration of a safe environment         Copy - All Others
              including accidents, dangerous               1 after SO, D
              substances, and industrial hazards,
              Workers' Compensation Board claim            WCB Claims 3 After
              information, evacuation procedures           Claim Accepted/
              for fire or bomb threats, general            Rejected or Closed
              information on medical examinations                     D
              and medical board hearings, health
              surveys and safety programs (including       Accidents/Incidents
              WHMIS program).                              Not requiring web
                                                           Notify
              For contingency plans for the continuation   11 Years - D
                 of College operations - see 275 primary
              For insurance - see 990 primary
              For results of medical board hearings on
                 individuals - see 1010 primary


- 0

- 1           General

- 2           Safety Policy/Procedures

- 3           Inspections

-   4         Hazard Identification
-   4-1          Biological
-   4-2          Chemicals
-   4-3          Ergonomics
-   4-4          Physical

- 5           Hazard Evaluation

-   6         Hazard Controls
-   6-1          Engineering
-   6-2          Administrative
-   6-3          Personal Protective Equipment




                                                                    May 12, 1997

                                                                              1200-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                    RETENTION PERIOD
                                                                        Dept.       RC       Final Dis.




1200          OCCUPATIONAL HEALTH AND SAFETY                  Master - Health &
              (Cont'd)                                        Wellness Centre
                                                              3 after SO, D
                                                              Copy - All Others
                                                              1 after SO, D


- 7           Emergency Response Plan

- 8           Worker Competency and Training (See 1330)

- 9           Incident Investigation and Follow-up

- 10          Program Administration
- 10-1           WHMIS
                 - Departmental Inventories
                 - Materials Safety Data Sheets (MSDS)......M-Shipping & Receiving
                    [Filed alphabetically by product name]........ SO, D
                    .......................................C-Department
                    .............................................. SO, D

- 11          WCB Claims – 3 Years After Claim Accepted/Rejected or Closed                    D

- 12          Accidents/Incidents Not Requiring WCB Notify........ 11           0        D




                                                                       May 12, 1997

                                                                                     1200-2
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.       RC       Final Dis.




1230          REPORTS AND STATISTICS - GENERAL                Master-Employee
                                                              Support & Dev
              Includes records relating to reports                    2  3   SR
              generation, inquiries, production               Copy - All Others
              and distribution, and reports not                       1  0   D
              found elsewhere in this block.

              For absence reporting - see 1235 primary
              For payroll administration - see 1240 primary
              For pension reports - see 1245 primary


- 0

- 1           General

- 2           Report on documents missing from RDC
              personnel files..................................... 2            3   AR
                    ..............................................              (CAC)

- 3           Statistics Canada Employment Report................. 2            0        D




                                                                 December 20, 1995

                                                                                     1230-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC   Final Dis.




1235          REPORTS AND STATISTICS - ABSENCE             Master-Employee
              REPORTING                                    Support & Dev
                                                                   2  0   D
              Includes records relating to the             Copy - All Others
              production of an annual summary                      2  0   D
              of employee leave entitlements,
              statistical trends and profiles
              of absences.

              1. Leave entitlement summary.................Placed on employee
                    .......................................file.
              2. Statistical reports
                 Absence time averages, trends
                 and profiles of absences.

- 0

- 1           General




                                                              December 20, 1995

                                                                              1235-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




1240          REPORTS AND STATISTICS - PAYROLL              Master-Payroll
              ADMINISTRATION                                        2  3   SR
                                                            Copy - All Others
              Includes reports generated to                         1  0   D
              facilitate/support/summarize and
              maintain a historic/ongoing/cumulative
              record for salaried, wage, and temporary
              employees.

              For payroll deductions - see 1251 primary

              1. Alpha Listings (Demographics).................... 1 mo 0 D

              2. Cheque List/Comcheque Audit Trail &
                 Payroll Details Report (By Calendar Year)........ 1           0        D

              3. Deduction Reports (By Calendar Year)............. 6 mo 0 D

              4. Electronic Funds Transfer Report
                 (By Calendar Year)............................... 1           0        D

              5. Journal Entry Reports (By Fiscal Year)........... 3           0        D
                 [Reference PPA and PPK]
              6. Salary and Wage Analysis (By Fiscal Year)........ 3           0        D
                 [ie. 92/93 destroy July/96]


- 0

- 1           General

- 2

- 3

- 4

- 5

- 6           Audit Trails




                                                               December 20, 1995

                                                                                    1240-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.   RC   Final Dis.




1245          REPORTS AND STATISTICS - PENSIONS             Master- Payroll
                                                                    2  4   AR
              Includes reports relating to pension          Copy - N/A
              contributions, deductions, advances
              and employee status.

              1. Local Authorities Pension Plan
                 Deduction/Remittance Report
                 (By Calendar Year)
                 [Missing 1968 to June 30/73]
              2. Local Authorities Pension Plan (LAPP)
                 Year End Report (By Calendar Year)
                 [PF69 & PF 44]
              3. Alberta College Institute Faculties Association
                 (ACIFA) (By Calendar Year)

              4. Alberta Teachers' Association/Teachers/
                 Retirement Fund Deduction/Remittance Report
                 By TRF (By Fiscal Year - Sep to Aug)

              5. Alberta Teachers' Association/Teachers'
                 Retirement Fund Year End Report By TRF
                 (By Fiscal Year - Sep to Aug)
                 [Missing 1968 to Aug 31/70]


- 0

- 1           General




                                                                 December 20, 1995

                                                                                 1245-1
RED DEER COLLEGE                                              FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                 RETENTION PERIOD
                                                                       Dept.   RC   Final Dis.




1250          SALARIES AND WAGES - GENERAL                   Master-Employee
                                                             Support & Dev
              Includes records relating to the                       2  3   SR
              administration of salary and wage              Copy - All Others
              matters and rates of pay.                              2  0   D

              For Collective Agreements - see 1280 primary
              For deductions from pay - see 1251 primary
              For pension plans - see 1150 primary


- 0

- 1           General
- 2           Administration Salary Scale

- 3           Current Holding File - awaiting TD 1`s

- 4           Faculty Salary Scale

- 5           Incentive Pay

- 6           Support Staff Salary Scale

- 7           Deferred Salary




                                                                December 20, 1995

                                                                                1250-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                         Dept.       RC       Final Dis.




1251          SALARIES AND WAGES - PAYROLL                 Master - Payroll
                                                                   2  3    AR
              Includes records relating to the             Restricted to
              payroll system, payroll schedules,           Payroll and ESD
              payroll deductions, monthly payroll          Copy - All Others
              registers, yearly salary and wage                    1  0    D
              histories.

              For benefits - see 1250 primary
              For pension plans - see 1150 primary


- 0

- 1           General
- 1-1            Account Reconciliations (By Fiscal Year)
                    [AHC, Benefits, LTD, CSB, CUPE Dues, Comp.
                    Purch, Faculty, Foundation, RRSP, Park,
                    Support Staff, & United Way].................. 1   0                  D
- 1-2            Deferred Salary Leave Plan Information........... SO, D
- 1-3            Sub Benefit Plan Information..................... SO, D

- 2           Deductions
- 2-1            Alberta Health Care..............................   1           0        D
- 2-2            Alberta Blue Cross (Extended Health Care)
                    [Eliminated May 31/86]........................   1           0        D
- 2-3            Canada Savings Bonds (By Bond Year - Nov to Oct).   1           0        D
- 2-4            Canadian Union of Public Employees Local 1445
                    (CUPE) (By Calendar Year).....................   1           0        D
- 2-5            Computer Purchase Plan (By Calendar Year)........   1           0        D
- 2-6            Confederation Life (Dental)
                    [Eliminated May 31/86]........................   1           0        D
- 2-7            Faculty Association of Red Deer College
                    (By Calendar Year)............................   1           0        D
- 2-8            Foundation (By Calendar Year)....................   1           0        D
- 2-9            MRS Trust (RRSP - By Calendar Year)..............   1           0        D
- 2-10           Mutual Life Insurance (LTD, Life Added)
                    [Eliminated April 30/86]......................   1           0        D
- 2-11           North American Life Assurance Co
                    (By Calendar Year)
                    [Started June 1/86]...........................   7           0        D
- 2-12           Parking (By Parking Year - Sept - June)..........   1           0        D
- 2-13           Secretarial Services Coffee Fund
                    [Eliminated Jan/92]...........................   1           0        D
- 2-14           Standard Life (RRSP - By Calendar Year)..........   1           0        D
- 2-15           Support Staff Dues (By Calendar Year)............   1           0        D
- 2-16           United Way (By Calendar Year)....................   1           0        D




                                                              December 20, 1995

                                                                                      1251-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                         Dept.       RC    Final Dis.




1251          SALARIES AND WAGES - PAYROLL (Cont'd)       Master - Payroll
                                                                  2  3   AR
                                                          Restricted to
                   Payroll and ESD
                                                          Copy - All Others
                                                                  1  0   D


-   3         Other
-   3-1          Casual Employees (By Calendar Year)..............   2           5        AR
-   3-2          Employee Files - Terminated......................   2           5        AR
-   3-3          Monthly Payroll Register (By Calendar Year)......   2           5        AR
-   3-4          Receiver General and T4, T4A and T4NR
                    (By Calendar Year - Includes all Year-End
                    working papers)...............................   2           4        AR
- 3-5            Register of Payroll Manuals and/or Reversals
                    (By Calendar Year - Includes manual cheques)..   2           5        D
- 3-6            Workers' Compensation Board (By Calendar Year)...   2           68       D
- 3-7            Part Time Contracts A-Z [No Employee Files]......   0           5        AR




                                                              December 20, 1995

                                                                                      1251-2
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                      RETENTION PERIOD
                                                                          Dept.   RC   Final Dis.




1265          STAFF RELATIONS - GENERAL                     Master-Employee
                                                            Support & Dev
              Includes records relating to                          2  3   SR
              employee-management relations and             Copy - All Others
              services, staff lists, faculty and                    1  0   D
              administration exchanges, Human Rights
              Commission, counselling and retirement
              programs, including matters such as
              conduct, conflict of interest
              situations and morale.


- 0

- 1           General
- 1-5         Long Term Service Recognition

- 2           Administration Exchanges

- 3           Co-Op Admin. Program

- 4           CUPE Staff Lists

- 5           Faculty Exchanges

- 6           Faculty Staff Lists

- 7           Human Rights Commission

- 8           Instructional Resource Bank

-   9         Employee Recognition Program
-   9-1       Appreciation Cards
-   9-2       Employee of the Month
-   9-3       Award of Excellence




                                                                 December 20, 1995

                                                                                   1265-1
                                                        - 1265-9(1-3) added October 5, 2006
RED DEER COLLEGE                                           FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                 RETENTION PERIOD
                                                                    Dept.   RC   Final Dis.




1270          STAFF RELATIONS - GRIEVANCES AND            Master-Employee
              DISCIPLINE                                  Support & Dev
                                                                  2  3   SR
              Includes records relating to the            Copy - All Others
              administration of grievance adjudication,           1  0   D
              arbitration, and tribunals relating to
              leaves, discharge, dismissal, demotions,
              suspensions, rates of pay for staff,
              overtime, vacations, sick leave, and
              medical benefits.


- 0

- 1           General

- 2           CUPE Arbitration

- 3           Faculty Arbitration

- 4           Neuman Thompson [legal counsel]




                                                             December 21, 1995

                                                                             1270-1
RED DEER COLLEGE                                           FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                 RETENTION PERIOD
                                                                    Dept.   RC   Final Dis.




1280          STAFF RELATIONS - COLLECTIVE                Master-VP College
              BARGAINING                                  & Business Dev
                                                          Original signed
              Includes records relating to                contract held in
              agreements, including certification         vault; all other
              of bargaining agents, negotiations,         correspondence -
              interpretation of terms and conditions              2  2    D
              of employment and employees excluded        Copy - All Others
              from agreements.                                    2  0    D


- 0

- 1           General

- 2           CUPE Negotiations

- 3           Faculty Negotiations

- 4           Faculty Agreement - Comparative Data

- 5           K. Barass and Associates

- 6

- 7           Exempt Staff Negotiations




                                                             December 20, 1995

                                                                             1280-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




1305          STAFF RELATIONS - CUPE 1445                  Master-Employee
                                                           Support & Dev
              Includes records relating to                         2  3   SR
              relationships between management and         Copy - All Others
              employees, unions, groups or                         1  0   D
              associations; use of employer's
              facilities, union dues and lists including
              union representatives and shop stewards.


- 0           Policy.............................................. 2           3        AR

- 1           General............................................. 2           3        AR

- 2           Conventions......................................... 2           3        D

- 3           Meetings - Agendas and Minutes

- 4           Membership List

- 5           Nomination and Election of Officers

- 6           Seniority List




                                                              December 20, 1995

                                                                                    1305-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                      Dept.   RC   Final Dis.




1306          STAFF RELATIONS - FACULTY ASSOCIATION        Master-Employee
                                                           Support & Dev
              Includes records relating to the                     2  3   SR
              relationship between management and          Copy - All Others
              the Faculty Association, such as use                 1  0   D
              of employer's facilities and faculty
              executive lists.


- 0           Policy

- 1           General

- 2           Financial Statements
- 3           Membership Lists

- 4           Meetings - Agendas and Minutes...............M-Senior Admin.
                    .............................................. 2  3    AR

- 5           Nominations and Election Results

- 6           Reports

- 7           Schedule of Meetings

- 8           Social Committee

- 9           Workload Appeals




                                                               December 20, 1995

                                                                               1306-1
RED DEER COLLEGE                                        FILE CLASSIFICATION PLAN
                                                    NUMERICAL LISTING
FILE NUMBER                  SUBJECT                              RETENTION PERIOD
                                                                 Dept.   RC   Final Dis.




1307          STAFF RELATIONS - SUPPORT STAFF          Master-Employee
              ASSOCIATION                              Support & Dev
                                                               2  3   SR
              Includes records relating to the         Copy - All Others
              relationship between management and              1  0   D
              the Support Staff Association, use
              of employer's facilities and lists
              of the executive.


- 0

- 1           General

- 2           Membership Lists




                                                          December 20, 1995

                                                                          1307-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.       RC       Final Dis.




1330          TRAINING AND DEVELOPMENT                        Master-Employee
                                                              Support & Dev
              Includes records relating to the                2 after SO, SR
              general administration of training              Copy - All Others
              functions and activities, training                      1   0  D
              schedules, professional development,
              sabbaticals, course syllabuses,
              presentation outlines, handout
              material, evaluation reports and
              comments, staff orientations, seminars
              and workshops.

              For training and development functions
                 organized by animateur
                 - see 1332 primary

- 0

- 1           General

- 2

- 3           Professional Development Activity Information

- 4           Professional Development - Funding

- 5           Sabbatical Leave Requests - General
- 5-1            Administration
- 5-2            Faculty

- 6           Records Management...........................M-Records Management

- 7           Staff Development - Innovative Abstracts

- 8           Staff Orientations.................................. 2            3        D
- 9           Workshops/Seminars - Professional Development

- 10          Professional Development - Support Staff/CUPE

- 11          Professional Development - Apprenticeship Division

- 12          Professional Development - Counselling Department

- 13          Deferred Salary Leave Plan




                                                               September 25, 1997

                                                                                     1330-1
RED DEER COLLEGE                                                FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                     RETENTION PERIOD
                                                                         Dept.   RC   Final Dis.




1330          TRAINING AND DEVELOPMENT (Cont’d)                Master-Employee
                                                               Support & Dev
                                                               2 after SO, SR
                                                               Copy - All Others
                                                                       1   0  D


-14           Health Centre Workshops/Seminars             M-Health & Wellness Centre
              - REACH                                                 2     3     SR
              - Backcare
              - Chemical spill response
              - Competency (Staff - filed alphabetically)
                 - Anna
                 - Shelly
              - Computer training
              - Ergonomics
              - First Aid/CPR
              - Fire extinguisher training
              - Forklift
              - Health promo events (students)
              - Ladder
              - Mercury spill
              - Peer Health Education (Students)
              - Safety Orientation/Summer grounds crew, residence housekeeping,
              SERIES tech.
              - SCBA
              - Student Placements (H & W Centre)
              - TDG (Transportation of Dangerous Goods)
              - WHMIS




                                                                        May 12, 1997

                                                                                  1330-2
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                   RETENTION PERIOD
                                                                          Dept.   RC   Final Dis.




1332          ANIMATEUR                                       Master - Animateur
                                                                      1  4   SR
              Includes records relating to the                Copy - All Others
              development and presentation of                         2  0   D
              seminars, workshops, etc. for staff
              under the direction of the Collegewide
              Professional Development Committee.

- 0

- 1           General

- 2           HOTS Committee (formerly Across the Curriculum)

- 3           Colleague Network

- 4           Facilitators

- 5           Requests for Information - Outgoing

- 6           Requests for Information - Incoming

- 7           Alberta College Institutes Faculties Association (ACIFA)

- 8           Subscriptions and/or Publications

- 9           Copyright Permission

- 10          Monthly Reports

- 11          Job Descriptions/Evaluations

- 12          Instructional Skills Workshops
- 13          Faculty/Staff Exchange Program
- 13-1           Community College Exchange Program    - Coordinator's
                 Handbook (CCEP)
- 13-2           Community College Exchange Program    - Evaluation Application
                 Forms (CCEP)
- 13-3           Community College Exchange Program    - Outgoing Applications
- 13-4           Community College Exchange Program    - U.S. Clearance Forms
- 13-5           Community College Exchange Program    - College Descriptions




                                                                         June 7, 1991

                                                                                   1332-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                 RETENTION PERIOD
                                                                     Dept.   RC   Final Dis.




1332          ANIMATEUR   (Cont'd)                         Master - Animateur
                                                                   1  4   SR
                                                           Copy - All Others
                                                                   2  0   D


- 13-6           Community College Exchange Program -
                 Memorandum of Agreement
- 13-7           Community College Exchange Program - Application
                 Packages
- 13-8           Community College Exchange Program - Incoming
                 Applications

- 14             Faculty Orientation

- 15             Commonwealth League

- 16             Original Forms

- 17             Faculty Exchange Centre

- 18             DIRECTIONS

- 19             International Education




                                                                    June 7, 1991

                                                                              1332-2
RED DEER COLLEGE                                      FILE CLASSIFICATION PLAN
                                                NUMERICAL LISTING
FILE NUMBER            SUBJECT                                  RETENTION PERIOD
                                                               Dept.    RC   Final Dis.




                                 APPENDIX A

Terminated Employee Records

The following terminated employee records should be flagged for Archival
Retention:

- President of the College
- Vice-Presidents, Directors and faculty heads
- Directors of boards and foundations
- Recognized scholarly researchers
- Recipients of provincial or national recognition such as Order of
  Canada, Alberta Achievement Award
- Sports figures of provincial, national or international status
- Leaders in the humanities, social sciences, labour, political,
  scientific, business, medical, legal and other fields.




                                                              June 7, 1991

                                                                       Append A
RED DEER COLLEGE                                              FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                 SUBJECT                                     RETENTION PERIOD
                                                                       Dept.    RC   Final Dis.




                                      APPENDIX B

989           REPORTS AND STATISTICS – INDIVIDUAL

REPORT        REPORT NAME                           SUBITEM    RETENTION
NUMBER

FBM091Y       Transaction detail – fiscal year      5          M-6 fiscal, SR
              to date                                          C-SO,        D

Vbm030        Cheque Register (yearly)              5          M-6 fiscal, SR
                                                               C-SO,        D




                                                                   April 22, 1993

                                                                               Append B
RED DEER COLLEGE                                           FILE CLASSIFICATION PLAN
                                                    NUMERICAL LISTING
FILE NUMBER                SUBJECT                                   RETENTION PERIOD
                                                                     Dept.   RC    Final Dis.




                          2000 – RED DEER COLLEGE – 2099

2000               Red Deer College – General

2010               Learning Innovation and Teaching Excellence (LITE) Centre

2020               TLTC – Teaching Learning Technology Centre

2035               Red Deer College Foundation

2036               Red Deer College Alumni

2075               Academic Divisions

2080               Continuing Education




                                                                January 13, 1997

                                                                                  RDC-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                       RETENTION PERIOD
                                                                            Dept.       RC       Final Dis.




2000          RED DEER COLLEGE - GENERAL                    Master – Senior
                                                            Admin.
                                                                    2  3   AR
              Includes records of a general                 Copy - All Others
              nature not found elsewhere in                         2  0   D
              the operational series.


- 0

- 1           General

- 2

- 3           Community Liaison Group

- 4           History of Red Deer College

- 5           Nature Trails

- 6           College Observatory

- 7

- 8           Incorporation - General............................. SO, AR

- 9           Cooperative Education (includes exchanges)

- 10          Chaplain

- 11          Issues (Filed alphabetically)
              [Issues which may arise on campus from time to time]
                 -Sexual Harassment
                 -Violence Against Women
- 12          Partnerships (Filed alphabetically)
                 -A1 Alberta Sport, Recreation, Parks;
                 Wildlife Foundation.......................M-President
                 -C1 County of Red Deer....................M-VP Education
                 -C2 Central Alberta Economic Partnership (CAEP)
                 -I1 Industrial Research Assistance
                 Program (IRAP)
                 -I2 IKON
                 -P1 Partners for Progress.................M-Access & Student
Dev

- 13          Campus Food Bank.............................M-Access & Student
Dev
                                                                        1           0        D

                                                               September 25, 1997

                                                                                         2000-1
                                                           - 2000-12-C2 added June 17, 2006
RED DEER COLLEGE                                          FILE CLASSIFICATION PLAN
                                                    NUMERICAL LISTING
FILE NUMBER                SUBJECT                                  RETENTION PERIOD
                                                                   Dept.   RC   Final Dis.




2010          LEARNING INNOVATION & TEACHING EXCELLENCE   Master-Dir Lite
              CENTRE (LITE)                               Centre
                                                          2    3    AR
                                                          Copy – All Others
                                                               2    0    D
              Includes records relating to the
              administration of the LITE Centre.
              The LITE Centre will provide staff
              with the opportunity to acquire the
              necessary knowledge and skills to
              integrate technology into the
              learning environment.

              For delivery of training and staff
              development activities, see 1330 primary.


- 0

- 1           General

- 2           Seminars
              - LEAP
              - LEE

- 3           Short Seminars – Staff only




                                                          September 25, 1997

                                                                            2010-1
RED DEER COLLEGE                                           FILE CLASSIFICATION PLAN
                                                    NUMERICAL LISTING
FILE NUMBER                SUBJECT                                   RETENTION PERIOD
                                                                    Dept.   RC   Final Dis.




2020          TLTC – TEACHING LEARNING TECHNOLOGY CENTRE




- 0

- 1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC   Final Dis.




2035          RED DEER COLLEGE FOUNDATION                  Master-RDC    Foundation
                                                                   2     3   AR
              Includes records relating to fund-           Copy - All    Others
              raising activities such as receipt                   2     0   D
              of monies, property and art objects
              and specific projects; administration
              of endowments, scholarships and awards.


- 0           Policy

- 1           General

- 2           Deferred Giving – General
- 2-D1           Deferred Giving
- 2-W1           Wills and Estates

-   3     Donors and Prospects – General (Cash)
-   3-D1     Dean Replies
-   3-D2     Donations
-   3-D2A    Unapproved Donations
-   3-D3     Donor Recognition
-   3-D4     Donor Recognition Wall
-   3-P1     Prospecting Donors
-   3-U1     Undesignated Funds

- 4           Endowments – General
- 4-E1           Individual Files (alpha)
- 4-O1           Operations Endowment

-   5         Fundraising and Projects – General
-   5-F1         Fundraising Proposals Unapproved
-   5-F2         Funding Requests
-   5-P1         Projects (Filed alphabetically)
                 (EG Beaujolais Nouveau, Garage Sale)
- 5-P2           Project Proposals – New
- 5-S1           Major Sponsors




                                                              September 25, 1997

                                                                              2035-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC   Final Dis.




2035          RED DEER COLLEGE FOUNDATION                  Master-RDC    Foundation
              (Cont'd)                                             2     3   AR
                                                           Copy - All    Others
                                                                   2     0   D

-   6         Gifts in Kind – General
-   6-A1         Art Donations
-   6-A2         Arts Centre
-   6-A3         Art & Design

- 6-D1           G.H. Dawe Memorial Award ................ M-Lois McPherson

- 6-G1           Gifts In Kind (alpha)

- 6-H1           Hospitality & Tourism

- 6-L1           Library

- 6-T1           Trades (Auto Body, Carpentry, Electrical, Locksmith)

- 7           Scholarships and Awards – General
- 7-A1           Athletic Awards
- 7-A2           Awards

- 7-B1           Bequests

- 7-S1           Scholarship Prospects
- 7-S2           Scholarships (alpha)

- 8           Questionnaires/Survey




                                                               December 19, 1995

                                                                              2035-2
RED DEER COLLEGE                                      FILE CLASSIFICATION PLAN
                                                  NUMERICAL LISTING
FILE NUMBER                  SUBJECT                            RETENTION PERIOD
                                                               Dept.   RC   Final Dis.




2036          RED DEER COLLEGE ALUMNI                Master-RDC    Foundation
                                                             2     3   SR
              Includes records relating to           Copy - All    Others
              communication with former College              2     0   D
              attendees regarding college
              activities and fundraising events
              for the purpose of promoting
              educational excellence.


- 0

- 1           General
- 1-A1           Reunions – General
- 1-A2           Reunions – Policy
- 1-A3           Reunions – Requests

- 2           Other Alumni Associations

- 3           Membership




                                                         December 19, 1995

                                                                        2036-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                    RETENTION PERIOD
                                                                        Dept.       RC       Final Dis.




2075          ACADEMIC DIVISIONS                            Master - Dean/VP
                                                            Education
              Includes records relating to the                      2  3   SR
              management of activities directly             Copy - All Others
              related to the division or departments                2  0   D
              within the division not found elsewhere.


- 0

- 1           General

- 2           Faculty and Teaching – General

-   2-1          Academic Schedule ..............................   2           0        D
-   2-2          Intersession – Summer – Session Activities .....   2           3        D
-   2-3          Secretarial Support ............................   2           3        D
-   2-4          Workload Schedule ..............................   2           3        D

- 3           Questionnaires .................................... 2             3        D

- 4           Divisions/Departments (Filed alphabetically)
                 - Access & Student Development
                 - Arts
                 - Athletics
                 - Business Development & Community Education
                 - College & Business Development
                 - Education Programs & Learning Effectiveness
                 - Employee Support & Development




                                                                 January 13, 1997

                                                                                     2075-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                 RETENTION PERIOD
                                                                        Dept.       RC   Final Dis.




2080            CONTINUING EDUCATION (formerly known as     Master – Continuing
                Extension Services)                         Education
                Department
                                                                    2           3         AR
                Includes records relating to the delivery
                of continuing education programs.

                *Cross Reference:
                    English as a Second Language – block 2327 – for records
                   relating to the delivery of ESL programs.
                    Kevin Sirois Fitness Resource Centre – block 2641 – for
                   records relating to fitness and lifestyle.

- 00          Policy

- 01          General Administration

- 02          Conferences & Events

- 03          Study Tours

- 04          Summer Camps (not captured elsewhere in this block)

- 05          Computer Training

- 06          General Interest Training

- 07          Human Services Training

- 08          Industrial and Trades Training

- 09          Language Training (*see not above)
- 10          Management Training

- 11          Performing Arts

- 12          Visual Arts




                                                                     June 13, 2008

                                                                                     2080-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                SUBJECT                                    RETENTION PERIOD
                                                                     Dept.   RC   Final Dis.




                               2100 – PROGRAMS – 2599

2100               Programs – General

2102               Program Development

2110               Brokered Courses

2112               University Transfer

2120               International Education

2150               Competency Based Education

2155               Apprenticeship Programs

2156               Automotive Service Technology

2157               Cooperative Job Entry Training (CJET)

2158               Cooperative Apprenticeship Training (CAT)

2160               Transitional Vocational Programs

2162               Canadian Jobs Strategy Program

2218               Adult Development Programs

2225               Business Administration Program

2230               Bachelor of Commerce – Transfer

2235               Computer Systems Technology Program

2240               Legal Assistant Program




                                                                January 13, 1997

                                                                              Prog-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                    RETENTION PERIOD
                                                                        Dept.   RC   Final Dis.




                             2100 – PROGRAMS – 2599 (Cont’d)

2244               Recreation Administration

2245               Office Administration

2246               Virtual Office Assistant

2249               Community Education Programs

2258               Early Childhood Development

2260               Communications

2270               Bachelor of Education

2272               Bachelor of Physical Education

2275               English

2277               Rehabilitation Services

2280               Humanities/Social Sciences

2282               Social Work

2286               Teacher Assistant Program

2296               Nursing

2305               Applied Science

2306               Natural Science

2307               Physical Science

2308               Pharmacy Technician




                                                                  December 19, 1995

                                                                                 Prog-2
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                  RETENTION PERIOD
                                                                      Dept.   RC    Final Dis.




                           2100 – PROGRAMS – 2599 (Cont’d)

2321               Aviation

2322               Career and Academic Preparation Program

2323               Tech Prep

2324               General Studies

2325               Hospitality and Tourism Program

2326               Adult Development Programs

2327               English As A Second Language (ESL)

2334               Learning Assistance (LAC)

2336               Instructional Design

2337               Educational Technology

2342               Art & Design

2343               Theatre Studies in Performance and Technology

2344               Music

2345               Costume Cutting and Construction

2346               Centre of Learning for the Performing Arts

2347               Motion Picture Arts




                                                                      May 15, 1997

                                                                                   Prog-3
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC   Final Dis.




2100          PROGRAMS - GENERAL                           Master –Senior Admin
                                                                   2  3   AR
              Includes records relating to the             Copy - All Others
              delivery of academic programs                        2  0   D
              not found elsewhere in this block.


- 0

- 1           General

- 2           Course Outlines............................ M-Dean/Dept.

- 3           Outreach Programs (Off-Campus)
- 4           Writers on Campus

- 5           See 2249-2




                                                                January 13, 1997

                                                                              2100-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.   RC   Final Dis.




2102          PROGRAM DEVELOPMENT                            Master - Senior
                                                             Admin.
                                                                     2  3   AR
              Includes records relating to the               Copy - All Others
              development of new programs. Includes                  2  0   D
              planning, new program proposals,
              funding requirements, letters of intent
              and final program approval. (Includes
              Access Funding proposals.)

              Note: Once a program is delivered, it
              should have its own primary. The proposal
              file should be closed and new files started
              in the allocated primary.


- 0

- 1           General (Includes ACCESS FUNDING)

- 2           Program Proposals (filed Alphabetically
              by program)

                 - Aboriginal Justice & Management Studies
                 Institute

                 - Collaborative Nursing Curriculum...... M-Nursing
                 - Collaborative Program with Athabasca
                 University.............................. M-Health & Science
                 - Computer CAI Projects
                 - Computer Study II Program

                 - Degree Granting
                 - Engineering Drafting & Design

                 - Innovative Projects

                 - Learning Disabilities Project
                 - Learning Enhancement Envelope (LEE) Fund Proposal
                 - Learning & Program Innovations (LEAP) Fund Proposal

                 - Russian Oilfield Training............. M-Community Education

                 - Training Aids for Health Workers...... M-Senior Admin & Nursing
                 [International Project Proposal]

                 - Young Children with Special Needs



                                                                   January 13, 1997

                                                                                 2102-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC   Final Dis.




2110          BROKERED COURSES                             Master-Senior Admin.
                                                                   2  3   AR
              Includes records relating to the             Copy - All Others
              delivery and/or provision of                         2  0   D
              courses, facilities or instruction for
              courses and programs, not necessarily
              held at the college.


- 0

- 1           General

- 2           Individual Course or Program (filed alphabetically)
                 - Heavy Equipment Operator Training




                                                                     June 1, 1995

                                                                              2110-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC   Final Dis.




2112          UNIVERSITY TRANSFER                          Master –Senior Admin
                                                                   2  3   AR
              Includes records relating to university      Copy - All Others
              transfer courses for Bachelor of Arts,               2  0   D
              Commerce, Science, and Education
              relating to acquiring degrees in the
              above programs.


- 0

- 1           General




                                                                 October 9, 1996

                                                                              2112-1
RED DEER COLLEGE                                           FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                 RETENTION PERIOD
                                                                    Dept.   RC   Final Dis.




2120          INTERNATIONAL EDUCATION                     Master - Senior Admin.
                                                                  2  3   AR
              Includes records relating to the delivery   Copy - All Others
              of educational programs that will prepare           2  0   D
              students for employment opportunities
              in the international business world.


- 0

- 1           General

- 2           International Baccalaureate
- 3           International Business

- 4           International Agents

- 5           International Events

- 6           Exchange Programs

- 7           International Newsletter

- 8           International Practicum’s




                                                                    June 1, 1995

                                                                             2120-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                      Dept.   RC   Final Dis.




2150          COMPETENCY BASED EDUCATION (CBE)              Master - Senior Admin.
                                                                    2  3   AR
              Includes records relating to the              Copy - All Others
              delivery of modular training                          2  0   D
              programs, reports, statistics, and
              development of modules for training.


- 0

- 1           General

- 2           Competency Based Apprenticeship Training
              (CBAT) – General
- 2-1            Program Files (filed alphabetically
                 By trade)
                    - Autobody Mechanic
                    - Carpenter
                    - Electrician
                    - Welder
-   2-2          Guidelines/Manuals
-   2-3          Program Evaluation
-   2-4          Examinations
-   2-5          Program Reports




                                                                      June 1, 1995

                                                                               2150-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                    SUBJECT                                 RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




2155          APPRENTICESHIP, TRADES/INDUST. PROGRAMS       Master-Trades &
                                                            MFG.
              Includes correspondence relating to                   2  3   AR
              the delivery of Apprenticeship                Copy - All Others
              Training Programs. Includes                           2  0   D
              Canada Employment Trainee Documentation,
              Student Information, correspondence
              related to specific trade areas.


- 0

- 1           General

- 2           Individual Programs (filed alphabetically by program)
                 - Auto Service Technician

                 - Autobody

                 - Carpentry

                 - Electrical

                 - Heavy Equipment Technician

                 - Journeyman Updating

                 - Locksmith

                 - Plumber

                 - Sprinkler Systems Installer
                 - Water Well Drilling
                 - Welding

- 3           Work Orders by Trade and Work Order No ............. 2           4        D

- 4           Class List ......................................... 2           0        D

- 5           Program Attendance Lists

- 6           Special Reports .................................... 2           0        D

- 7           Program Schedules – General
- 7-1            Apprenticeship Flow Sheets
- 7-2            Journeyman Updating.............................. 2           3        D




                                                                December 19, 1995

                                                                                    2155-1
RED DEER COLLEGE                                     FILE CLASSIFICATION PLAN
                                                 NUMERICAL LISTING
FILE NUMBER                  SUBJECT                           RETENTION PERIOD
                                                              Dept.   RC   Final Dis.




2155          APPRENTICESHIP PROGRAMS (Cont’d)      Master-Trades &
                                                    Industry Partner
                                                           2    3    AR
                                                    Copy - All Others
                                                            2   0    D

- 8

-   9         Student – General
-   9-1          Final Grades
-   9-2          Practicum
-   9-3          Student References




                                                        December 19, 1995

                                                                       2155-2
RED DEER COLLEGE                                      FILE CLASSIFICATION PLAN
                                                  NUMERICAL LISTING
FILE NUMBER                  SUBJECT                            RETENTION PERIOD
                                                               Dept.   RC   Final Dis.




2156          AUTOMOTIVE SERVICE TECHNOLOGY          Master-VP College
                                                     & Business Dev
              Includes records relating to the               2  3   AR
              delivery of this program designed      Copy - All Others
              to prepare students for the                    2  0   D
              automotive service field.


- 0

- 1           General




                                                         December 19, 1995

                                                                        2156-1
RED DEER COLLEGE                                           FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                 RETENTION PERIOD
                                                                    Dept.   RC   Final Dis.




2157          COOPERATIVE JOB ENTRY TRAINING              Master- VP College
              PROGRAM (CJET)                              & Business Dev
                                                          and VP Education
              Includes records relating to the                    2  3   AR
              delivery of this program for high           Copy - All Others
              school graduates. The program is                    2  0   D
              intended to provide a broad understanding
              of and experience in, the workplace with
              a sound grounding in the Conference
              Board's Employability Skills Profile.


- 0

- 1           General




                                                              December 19, 1995

                                                                             2157-1
RED DEER COLLEGE                                              FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                    RETENTION PERIOD
                                                                       Dept.   RC   Final Dis.




2158          COOPERATIVE APPRENTICESHIP TRAINING            Master-VP College
              (CAT)                                          & Business Dev.
                                                                     2  3    AR
              Includes records relating to the               Copy - All Others
              delivery of this program which                         2  0    D
              offers employability skills as an integral
              component of practical, work-focused school
              and workplace education. This is achieved
              through a variety of trades (apprenticeship)
              financial and retail employers.



- 0

- 1           General




                                                                 December 19, 1995

                                                                                2158-1
RED DEER COLLEGE                                       FILE CLASSIFICATION PLAN
                                                   NUMERICAL LISTING
FILE NUMBER                  SUBJECT                             RETENTION PERIOD
                                                                Dept.   RC   Final Dis.




2160          TRANSITIONAL VOCATIONAL PROGRAM         Master-Dean-EP & LE
                                                              2  3   AR
              Includes records relating to the        Copy – All Others
              delivery of this program which                  2  0   D
              offers employment readiness and
              job skills training to adults with
              developmental disabilities.


- 0

- 1           General




                                                            October 9, 1996

                                                                         2160-1
RED DEER COLLEGE                                         FILE CLASSIFICATION PLAN
                                                     NUMERICAL LISTING
FILE NUMBER                  SUBJECT                               RETENTION PERIOD
                                                                  Dept.   RC   Final Dis.




2162          CANADIAN JOBS STRATEGY                    Master-VP College
                                                        & Business Dev
              Includes records relating to the                  2  3   D
              administration of this federally          Copy - All Others
              funded program. Includes student                  2  0   D
              records, course information, trainee
              documentation.


- 0

- 1           General

- 2           Re-Entry (alpha by program)

- 3           Entry (alpha by program)

- 4           Training Proposals/Profiles
              (alpha by program)




                                                           December 19, 1995

                                                                           2162-1
RED DEER COLLEGE                                           FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                 RETENTION PERIOD
                                                                    Dept.   RC   Final Dis.




2218          ADULT DEVELOPMENT PROGRAMS                  Master-VP Education
                                                                  2  3   AR
              Includes records relating to the            Copy - All Others
              administration and delivery of                      2  0   D
              vocational programs, such as the
              Adult Development Fund (formerly the
              (Alberta Vocational Training Program).




                                                                             2218-1
RED DEER COLLEGE                                     FILE CLASSIFICATION PLAN
                                                 NUMERICAL LISTING
FILE NUMBER                     SUBJECT                        RETENTION PERIOD
                                                              Dept.   RC   Final Dis.




2225          BUSINESS ADMINISTRATION               Master-VP College
                                                    & Business Dev
              Includes records relating to the              2  3   AR
              delivery of the Business              Copy - All others
              Administration Certificate and                2  0   D
              Diploma programs.


- 0

- 1           General

- 2           Certificate in Management

- 3           Course Outlines

- 4           Expansion Proposal

- 5           Stettler

- 6           Retail Management




                                                             May 27, 1996

                                                                       2225-1
RED DEER COLLEGE                                         FILE CLASSIFICATION PLAN
                                                     NUMERICAL LISTING
FILE NUMBER                     SUBJECT                            RETENTION PERIOD
                                                                  Dept.   RC   Final Dis.




2230          BACHELOR OF COMMERCE - TRANSFER           Master-VP College
                                                        & Business Dev
              Includes records relating to the                  2  3   AR
              delivery of the transfer courses          Copy - All Others
              in the Bachelor of Commerce program.              2  0   D


- 0

- 1           General

- 2           Degree Granting

- 3           Course Outlines




                                                           December 19, 1995

                                                                           2230-1
RED DEER COLLEGE                                          FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                RETENTION PERIOD
                                                                   Dept.   RC   Final Dis.




2235          COMPUTER SYSTEMS TECHNOLOGY PROGRAM        Master-Dean of
                                                         Health & Sciences
              Includes records relating to the                   2  3   AR
              delivery of this program which gives       Copy - All Others
              students the theory and skills to                  2  0   D
              apply computer technology to business
              information systems.



- 0

- 1           General




                                                            December 19, 1995

                                                                            2235-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC   Final Dis.




2240          LEGAL ASSISTANT PROGRAM                      Master-VP College
                                                           & Business Dev
              Includes records relating to the                     2  3   AR
              delivery of this program which               Copy - All Others
              provides students with training                      2  0   D
              to perform many routine legal and
              administrative responsibilities under a
              lawyer's supervision.


- 0

- 1           General




                                                              December 19, 1995

                                                                              2240-1
RED DEER COLLEGE                                      FILE CLASSIFICATION PLAN
                                                  NUMERICAL LISTING
FILE NUMBER                  SUBJECT                            RETENTION PERIOD
                                                               Dept.   RC   Final Dis.




2244          RECREATION ADMINISTRATION              Master-VP College
                                                     & Business Dev
              Includes records relating to the               2  3   AR
              delivery of this program in which      Copy - All Others
              students plan and deliver leisure              2  0   D
              and recreation services.



- 0

- 1           General




                                                        December 19, 1995

                                                                        2244-1
RED DEER COLLEGE                                     FILE CLASSIFICATION PLAN
                                                 NUMERICAL LISTING
FILE NUMBER                  SUBJECT                           RETENTION PERIOD
                                                              Dept.   RC   Final Dis.




2245          OFFICE ADMINISTRATION                 Master-VP College
                                                    & Business Dev
              Includes records relating to the              2  3   AR
              delivery of this program which        Copy - All Others
              focuses on practical training                 2  0   D
              on all aspects of current office
              procedures.



- 0

- 1           General




                                                       December 19, 1995

                                                                       2245-1
RED DEER COLLEGE                                     FILE CLASSIFICATION PLAN
                                                 NUMERICAL LISTING
FILE NUMBER                  SUBJECT                           RETENTION PERIOD
                                                              Dept.   RC   Final Dis.




2246          VIRTUAL OFFICE ASSISTANT              Master – VP College &
                                                     Business Development
              Includes records relating to the              2  3   AR
              Delivery of this program.             Copies – All Others
                                                            2  0   D

- 0

- 1           General




                                                              May 3, 2005

                                                                       2246-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




2249          COMMUNITY EDUCATION PROGRAMS                 Master – Exec. VP –
                                                           Academic Portfolio
              Includes records relating to the                     2  3   AR
              administration and delivery of               Copy - All Others
              a wide range of credit-free courses,                 2  0   D
              seminars, workshops and other programs.


- 0

- 1           General

- 2           Programs (filed alphabetically by division)......... 2           8        SR
              [Includes course costs, instruction costs, room
              Bookings, invoices]
                 - Arts
                    Artist-in-Residence
                 - Nursing
                 - Industrial and Technical Training
                 - Management Development Centre

- 3     Science Camps..................................... M-Health &
Science

- 4           Class Lists

- 5           Air Break Q Endorsement............................ 4            0        D
                 - After 4 years, have to re-write




                                                               January 13, 1997

                                                                         2249-1
                                                - 2249-5 added November 4, 1999
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                RETENTION PERIOD
                                                                      Dept.   RC   Final Dis.




2258          EARLY CHILDHOOD DEVELOPMENT                   Master - ECD Dept.
                                                                    2  3   AR
              Includes records relating to the              Copy - All Others
              delivery of the Early Childhood                       2  0   D
              Development (ECD) program.


- 0

- 1           General

- 2           Maskwachees (Hobbema)

- 3           Early Childhood Development – Wait List
- 4           Child Care Centre

- 5

- 6

- 7           Student Orientation

- 8           Accepted Students

- 9           Curriculum Development

- 10          Course Outlines

- 11          Practicums

- 12          Daycare Orientation (Training Caregivers)

- 13          Communications 190 Correspondence Course




                                                                     May 12, 1997

                                                                               2258-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                    RETENTION PERIOD
                                                                        Dept.   RC   Final Dis.




2258          EARLY CHILDHOOD DEVELOPMENT (Cont’d)         Master – ECD Dept.
                                                                   2  3   AR
                                                           Copy – All Others
                                                                   2  0   D

- 14          Student Files

- 15          Out Reach Extension Programs
              (Filed by program eg. Drumheller, Westaskiwin)




                                                                       June 1, 1995

                                                                                 2258-2
RED DEER COLLEGE                                       FILE CLASSIFICATION PLAN
                                                   NUMERICAL LISTING
FILE NUMBER                    SUBJECT                           RETENTION PERIOD
                                                                Dept.   RC   Final Dis.




2260          COMMUNICATIONS                          Master - Arts
                                                              2  3   AR
              Includes records relating to the        Copy - All Others
              delivery of communications courses              2  0   D
              servicing other Red Deer College
              programs.


- 0

- 1           General




                                                               June 1, 1995

                                                                         2260-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                    RETENTION PERIOD
                                                                        Dept.       RC       Final Dis.




2270          BACHELOR OF EDUCATION                        Master - Arts
                                                                   2  3   AR
              Includes records relating to the delivery    Copy - All Others
              of the Bachelor of Education program                 2  0   D
              which will result in certification as a
              teacher.

- 0

- 1           General

- 2           Bachelor of Education Program

- 3
- 4           Practicum .................................... ....   2           3        D

- 5           Education Extension Program




                                                                    June 1, 1995

                                                                                     2270-1
RED DEER COLLEGE                                           FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                 RETENTION PERIOD
                                                                    Dept.   RC   Final Dis.




2272          BACHELOR OF PHYSICAL EDUCATION              Master-Dean – EP&LE
                                                                  2  3   AR
              Includes records relating to the delivery   Copy - All Others
              of this program which is designed to                2  0   D
              produce qualified physical education
              specialists.


- 0

- 1           General

- 2
- 3

- 4

- 5           Major Sports Complex




                                                               October 9, 1996

                                                                             2272-1
RED DEER COLLEGE                                     FILE CLASSIFICATION PLAN
                                                 NUMERICAL LISTING
FILE NUMBER                  SUBJECT                           RETENTION PERIOD
                                                              Dept.   RC   Final Dis.




2275          ENGLISH                               Master - Arts
                                                            2  3   AR
              Includes records relating to the      Copy - All Others
              delivery of this program.                     2  0   D

- 0

- 1           General




                                                             June 1, 1995

                                                                       2275-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC   Final Dis.




2277          REHABILITATION SERVICES                      Master - Arts
                                                                   2  3   AR
              Includes records relating to the             Copy - All Others
              delivery of this program which provides              2  0   D
              skills to train and supervise persons
              under their care who may have disabling
              conditions.


- 0

- 1           General

- 2           Michener Centre Program




                                                                    June 1, 1995

                                                                              2277-1
RED DEER COLLEGE                                              FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                    RETENTION PERIOD
                                                                       Dept.   RC   Final Dis.




2280          HUMANITIES/SOCIAL SCIENCES                    Master - Arts
                                                                    2  3   AR
              Includes records related to the delivery      Copy - All Others
              of courses such as Economics, French,                 2  0   D
              History, Philosophy, Political Science,
              Psychology, and Sociology.


- 0

- 1           General

- 2           Associate Diploma
- 3           B.A. Program [includes U of C Collaborative program]

- 4           Liberal Arts Extension Program

- 5           Summer Language Program
              (For Student files and Class lists, see 2713)




                                                                      May 27, 1996

                                                                                2280-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC   Final Dis.




2282          SOCIAL WORK                                  Master - Arts
                                                                   2  3   AR
              Includes records relating to the             Copy - All Others
              delivery of this program which trains                2  0   D
              students to help people improve their
              problem-solving and coping skills.


- 0

- 1           General

- 2           Yukon Territories – Social Service Program
- 3           Slave Lake Program

- 4           Keyano College Program




                                                              December 19, 1995

                                                                              2282-1
RED DEER COLLEGE                                        FILE CLASSIFICATION PLAN
                                                    NUMERICAL LISTING
FILE NUMBER                  SUBJECT                              RETENTION PERIOD
                                                                 Dept.   RC   Final Dis.




2286          EDUCATIONAL ASSISTANT PROGRAM            Master-Educ Prog &
                                                       Learning Effectiveness
              Includes records relating to the                 2  3   AR
              delivery of this program to train        Copy - All Others
              students to assist teachers with                 2  0   D
              instructional and non-instructional
              tasks.


- 0           Policy

- 1           General

- 2           Teacher Assistant – Practicum

- 3           Teacher Assistant – Distance

- 4           Northern Teacher Assistant

- 5           Chinook Consortium




                                                          December 19, 1995

                                                                          2286-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




2296          NURSING                                       Master - Nursing
                                                                    2  3   AR
              Includes records relating to the delivery     Copy - All Others
              of Nursing studies.                                   2  0   D

- 0

- 1           General
              [Includes letter and handbook to student]

- 2           Faculty Orientation

- 3           Post Registered Nursing Program
- 4           Red Deer Regional Hospital Centre – General

- 5

- 6

- 7           Support Courses – General

- 8           Grant MacEwan Community College (GMCC) – Nursing Refresher

- 9           Course Outlines

- 10

- 11

- 12          C.N.A.T.S. – General

- 13

- 14          Collaborative Baccalaureate Program
              (Years 1 to 3)

- 15          Collaborative Baccalaureate Program
              (Year 4)

- 16          Diploma Completion

- 17          HSPnet Student Consent Forms........................ 2           5        D




                                                             September 25, 1997

                                                                                    2296-1
RED DEER COLLEGE                                         FILE CLASSIFICATION PLAN
                                                     NUMERICAL LISTING
FILE NUMBER                     SUBJECT                            RETENTION PERIOD
                                                                  Dept.   RC   Final Dis.




2305          APPLIED SCIENCE                           Master - Dean of
                                                        Health & Science
              Includes records relating to the                  2  3   AR
              delivery of Applied Science programs      Copy - All Others
              such as engineering, mathematics,                 2  0   D
              computer science, etc.


- 0

- 1           General




                                                                 June 1, 1995

                                                                           2305-1
RED DEER COLLEGE                                         FILE CLASSIFICATION PLAN
                                                     NUMERICAL LISTING
FILE NUMBER                  SUBJECT                               RETENTION PERIOD
                                                                  Dept.   RC   Final Dis.




2306          NATURAL SCIENCES                          Master - Dean of
                                                        Health & Science
              Includes records relating to the                  2  3   AR
              delivery of Natural Science programs      Copy - All Others
              such as biology, microbiology,                    2  0   D
              botany, genetics, etc.


- 0

- 1           General




                                                                 June 1, 1995

                                                                           2306-1
RED DEER COLLEGE                                          FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                RETENTION PERIOD
                                                                   Dept.   RC   Final Dis.




2307          PHYSICAL SCIENCES                          Master - Dean of
                                                         Health & Science
              Includes records relating to the                   2  3   AR
              delivery of Physical Science programs      Copy - All Others
              such as chemistry, physics, geology                2  0   D
              and meteorology.


- 0

- 1           General




                                                                  June 1, 1995

                                                                            2307-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC   Final Dis.




2308          PHARMACY TECHNICIAN PROGRAM                  Master - Dean of
                                                           Health & Science
              Includes records relating to the                     2  3   AR
              delivery of the Pharmacy Technician          Copy - All Others
              Program.                                             2  0   D


- 0

- 1           General

- 2           Off-Campus Programs.......................... M-Access & Student
Dev

- 3     Student Files................................ M-Dean, Sciences
            - Supporting Documentation to Student
               Records File............................       2 0 D
                                                      (From date of
Graduation)




                                                               January 13, 1997

                                                                              2308-1
RED DEER COLLEGE                                     FILE CLASSIFICATION PLAN
                                                 NUMERICAL LISTING
FILE NUMBER                  SUBJECT                           RETENTION PERIOD
                                                              Dept.   RC   Final Dis.




2321          AVIATION PROGRAM                      Master-VP College
                                                    & Business Dev
              Includes records relating to the              2  3   AR
              delivery of the Aviation program      Copy - All Others
              in conjunction with Sky Wings                 2  0   D
              Aviation.


- 0

- 1           General




                                                       December 19, 1995

                                                                       2321-1
RED DEER COLLEGE                                              FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                   RETENTION PERIOD
                                                                       Dept.   RC   Final Dis.




2322          CAREER AND ACADEMIC PREPARATION PROGRAM        Master-Access &
                                                             Student Development
              Includes records relating to the                       2  3   AR
              delivery of programs providing                 Copy - All Others
              high school equivalency studies.                       2  0   D


- 0           Policy

- 1           General

- 2           Ad Hoc Committees – General

- 2-C1           Career & Academic Preparation Instruction
                 Evaluation Instrument Committee

- 2-P1           Project 50

- 3           Career & Academic Preparation Certificate and Diploma

- 4           Community/College Activities

- 5           Curriculum Development – General

- 5-B1           Biology

- 5-C1           Chemistry

- 5-E1           English

- 5-M1           Math

- 5-P1           Physics
- 5-S1           Science
- 5-S2           Social Studies

- 6           SAIL Lab (System for Access to Individualized Learning)




                                                                  October 9, 1996

                                                                                2322-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                     SUBJECT                               RETENTION PERIOD
                                                                     Dept.   RC   Final Dis.




2322          CAREER AND ACADEMIC PREPARATION PROGRAM      Master-Access &
              (Cont’d)                                     Student Development
                                                                      2   3 AR
                                                              Copy - All Others
                                                                       2   0 D


- 7           General Equivalency Diploma (GED)

- 8           Grading System

- 9           Students – General

- 9-A1           Attendance

- 9-O1           Orientation

- 9-P1           Placement Testing

- 10          C.A.P. Off-Campus Programs – General

- 10-R1          Rocky Mountain House
- 10-R1-1           Pathways

- 10-S1          Stettler

- 11          Course Outlines




                                                                October 9, 1996

                                                                              2322-2
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                         NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                      Dept.   RC   Final Dis.




2323          TECH PREP                                     Master-Access &
                                                            Student Development
              Includes records relating to the                      2  3   AR
              delivery of this partnership project          Copy - All Others
              among area school districts, businesses,              2  0   D
              and local colleges. This project is
              intended to assist students to select
              a goal-oriented, flexible educational
              program that provides them with academic
              and employability skills expected by the
              business community through articulation
              agreements.


- 0           Policy

- 1           General




                                                             September 25, 1997

                                                                               2323-1
RED DEER COLLEGE                                         FILE CLASSIFICATION PLAN
                                                     NUMERICAL LISTING
FILE NUMBER                     SUBJECT                            RETENTION PERIOD
                                                                  Dept.   RC   Final Dis.




2324          GENERAL STUDIES                           Master-Educ Prog &
                                                        Learning Effectiveness
              Includes records relating to the                  2  3   AR
              delivery of programs for students         Copy - All Others
              beginning their educational studies               2  0   D
              on a full or part-time basis when
              they are not in a position to access
              their principal program choice.


- 0

- 1           General

- 2           Program Development

- 3           Students – General

- 3-A1           Advisement

- 4           Stettler

- 5           Success Course




                                                           December 19, 1995

                                                                           2324-1
RED DEER COLLEGE                                           FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                 RETENTION PERIOD
                                                                    Dept.   RC   Final Dis.




2325          HOSPITALITY AND TOURISM PROGRAM             Master – VP-College
                                                          & Bus Dev.
              Includes records relating to the                    2  3   AR
              delivery of this program involving          Copy - All Others
              management of the hotel and tourist                 2  0   D
              industry, such as convention and
              hotel management, business
              administration, food and beverage
              service, hotel reception, housekeeping
              and staff supervision, maintenance
              and security.


- 0

- 1           General

- 2           Program Development

- 3           Students

- 4           Faculty

- 5           Practicum




                                                           September 25, 1997

                                                                             2325-1
RED DEER COLLEGE                                           FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                    SUBJECT                               RETENTION PERIOD
                                                                    Dept.   RC   Final Dis.




2326          LITERACY AND LEARNING CENTRE                Master-Access &
                                                          Student Development
              Includes records relating to the                    2  3   AR
              delivery of programs such as English        Copy - All Others
              as a Second Language, Adult Basic                   2  0   D
              Literacy, etc.


- 0

- 1           General

- 2           Supports for Independence

- 3 to 13        have no files

- 14          Adult Literacy Program

- 15          Adult Basic Education (ABE)

- 16          Language Instruction for Newcomers (LINC)

- 17          Scribe Program

- 18

- 19          Labour Market Language Training (LMLT)

- 20          Partnership Approach to Literacy (PAL)




                                                              January 13, 1997

                                                                             2326-1
RED DEER COLLEGE                                         FILE CLASSIFICATION PLAN
                                                     NUMERICAL LISTING
FILE NUMBER                     SUBJECT                            RETENTION PERIOD
                                                                  Dept.   RC   Final Dis.




2327          ENGLISH AS A SECOND LANGUAGE              Master-Access &
                                                        Student Development
              Includes records relating to the                  2  3   AR
              delivery of this program which helps      Copy – All Others
              learners whose first language is                  2  0   D
              a language other than English
              understand and speak it.


- 0

- 1           General

- 2           Budget

- 3           Facility Rental

- 4           Interagency Settlement Network

- 5           Minutes

- 6           Program Planning

- 7           Request for Approval

- 8           Staff Matters
- 8-1            Student Matters




                                                            January 13, 1997

                                                                           2327-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                      Dept.       RC       Final Dis.




2334          LEARNING ASSISTANCE                          Master - LAC
                                                           Dept. Head
              Includes records relating to the provision           2  3   AR
              of instruction and resources to assist       Copy - All Others
              students in achieving their full potential           2  0   D
              in learning.

              For workshops for staff - see 1330 primary


- 0

- 1           General

- 2           Learning Disabilities

- 3           Subjects Tutored

- 4           Workshops – General
- 4-1            Evaluations (by session)

- 5           Student Cards ..................................... 2   0   D
                                             [Continuous Authority 90/01 #4]

- 6           English as a Second Language (ESL)

- 7           Course Outlines ................................... SO,                  D

- 8           Peer Tutoring ..................................... 2   0   D
              [NOTE: Peer Tutor/Tutee applications – Continuous Authority 90/01
#5]

- 9           Turning it Around.................................. 2           0        D
- 10          Success Coach Program ............................. 2           0        D




                                                               January 13, 1997

                                                                                   2334-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                     Dept.   RC   Final Dis.




2336          INSTRUCTIONAL DESIGN                        Master-Access &
                                                          Student Dev
              Includes records relating to monies                 2   3  AR
              allocated to instructors to make            Copy - All Others
              changes to an existing course, to                   2   0  D
              design a new program or change a
              current program.


- 0           Policy

- 1           General

- 2           Individualizing Instruct. Project

- 3           Program Development Proposals

- 4           Co-op Education Implementation Project

- 5           C.M.L. Math Pilot Project

- 6           Communications ................................... M-Arts

- 7

- 8           Instruction Evaluation




                                                               January 13, 1997

                                                                              2336-1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.   RC   Final Dis.




2337          EDUCATIONAL TECHNOLOGY                          Master - AV
                                                                      2   3  AR
              Includes records relating to the                Copy - All Others
              administration and delivery of                          2   0  D
              educational programs by a systematic
              or systems approach. The equipment
              oriented instructional techniques used
              to provide the basis for learning may
              include the use of audio visual or electronic
              media such as film, television, videos,
              teleconferencing, computers, etc.


- 0           Policy
- 1           General

- 2

- 3           Satellite Programs

- 4     Teleconferencing – General
- 4-1      Red Deer College Programs (filed
           Alphabetically by program)
              - Nursing
              - Pharmacy
              - Teacher Aid ........................... M-Education
Programs &
              .......................................................
Learning Effectiveness

- 5           Consortel

- 6           Distance Education – General
- 6-1            Electronic Training Network

- 7     Video Conferencing ............................ M-Education
Programs &
              .......................................................
Learning Effectiveness




                                                                 December 19, 1995

                                                                                 2337-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                  RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




2342          VISUAL ART                                   Master - Arts
                                                                   2  3   AR
              Includes records relating to the             Copy - All Others
              delivery of the art and design                       2  0   D
              program.


- 0

- 1           General

- 2           Course/Instructor Evaluation Forms ................. 2           3        D

- 3           Inventory
- 4           Summer Series

- 5           Visiting Artists ................................... 2           3        D

- 6           Extension Program (A & D)

- 7           Permanent Collection

- 8           Course Outlines (A & D)

- 9           Student Shows/Exhibitions

- 10          Study Tours




                                                                    June 1, 1995

                                                                                    2342-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




2343          THEATRE STUDIES IN PERFORMANCE               Master - Arts
              AND TECHNOLOGY                                       2  3   AR
                                                           Copy - All Others
              Includes records relating to the delivery            2  0   D
              of this program which prepares students
              for work as a performer or technician in
              film, television, advertising and entertainment.



- 0

- 1           General

- 2           Centre Stage Theatre Company – General

- 2-C1           Centre Stage Summer Stock
- 2-C2           Centre Stage Workshops .......................... 2           3        D

- 2-T1           Theatre Alliance

- 3           Drama Department Mailing Lists ..................... 2           3        D

- 4           Course Outlines (Drama)

- 5           Youth Dance Ensemble




                                                                    June 1, 1995

                                                                                    2343-1
RED DEER COLLEGE                                           FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                 RETENTION PERIOD
                                                                    Dept.   RC   Final Dis.




2344          MUSIC                                       Master - Arts
                                                                  2  3   AR
              Includes records relating to the delivery   Copy - All Others
              of the music program which prepares                 2  0   D
              students for professional careers in
              music.


- 0

- 1           General




                                                                   June 1, 1995

                                                                             2344-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                      Dept.   RC   Final Dis.




2345          COSTUME CUTTING AND CONSTRUCTION              Master - Arts
                                                                    2  3   AR
              Includes records relating to the delivery     Copy - All Others
              of costume cutting and costume construction           2  0   D
              for the theatre and film/television
              industries.


- 0

- 1           General




                                                               December 19, 1995

                                                                               2345-1
RED DEER COLLEGE                                             FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                      Dept.   RC   Final Dis.




2346          CENTRE OF LEARNING FOR THE PERFORMING ARTS    Master – Arts
                                                                    2  3   AR
              Includes records related to providing         Copy – All Others
              Students with an educational continuum                2  0   D
              for career and life skills. These
              include career preparation, avocation
              skills, transfer opportunities and
              continuing education. The Centre will
              encompass the Music Diploma Program,
              Theatre Studies and Theatre Operations
              To enhance entrepreneurship, programming
              Flexibility and responsiveness through
              Interaction with the College and community.

- 0

- 1           General




                                                                     May 15, 1997

                                                                               2346-1
RED DEER COLLEGE                                     FILE CLASSIFICATION PLAN
                                                 NUMERICAL LISTING
FILE NUMBER                  SUBJECT                           RETENTION PERIOD
                                                              Dept.   RC   Final Dis.




2347          MOTION PICTURE ARTS                   Master – Arts
                                                            2  3   AR
              Includes Records Relating to the      Copy – All Others
              Delivery of the Motion Picture                2  0   D
              Arts Program.

- 0

- 1           General




                                                            December 2002

                                                                       2347-1
RED DEER COLLEGE                                          FILE CLASSIFICATION PLAN
                                                    NUMERICAL LISTING
FILE NUMBER                SUBJECT                                  RETENTION PERIOD
                                                                   Dept.   RC   Final Dis.




                     2600 – STUDENT & COLLEGE SERVICES - 2749


2600               Student & College Services – General

2610               Arts Centre

2619               Child Care

2620               Children’s Service Centre

2637               Job Placement

2638               Campus Recreation
2641               Kevin Sirois Centre

2645               Athletics

2655               Counselling

2657               Recruitment

2665               Disabled Student Services

2670               Aboriginal Student Services

2680               Health & Wellness Centre

2713               Student Records

2714               Awards, Bursaries and Scholarships

2731               Residences

2735               Financial Aid and Sponsored Students

2740               LAC




                                                                  May 12, 1997

                                                                 Stu. Serv.- 1
RED DEER COLLEGE                                               FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                        Dept.   RC   Final Dis.




2600          STUDENT AND COLLEGE SERVICES - GENERAL       Master-Senior Admin
                                                                   2  3   AR
              Includes records relating to the             Copy - All Others
              administration of services at RDC                    2  0   D
              not found elsewhere in this block.


- 0           Policy

- 1           General

- 2           Workshops

- 3           Student Success ............................. M-Access & Student
Dev

- 4           Peer Support (Students)

- 5           International Students/International Education

- 6           Campus Card/Icard

- 7           Student Support Centre ...................... M-Dean of Students
                 .......................................... & Int’l Education




                                                                  January 13, 1997

                                                                                 2600-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




2610          ARTS CENTRE                                  Master- Arts
                                                                   2  3   AR
              Includes records relating to the             Copy - All Others
              management of this centre.                           2  0   D



- 0

- 1           General

- 2           Opening Festival

- 3
- 4           Technical Director

- 5           Main Stage Performances ............................ 2           3        D
              (Includes ticket stubs and orders)

- 6           Performance Contracts

- 7           Fibre Art

- 8           Arts Centre Cashiers

- 9           Concession/Bar ..................................... 2           4        D

- 10          Alberta Winter Games ‘88

- 11          Royal Winnipeg Ballet Summer Dance School




                                                              December 19, 1995

                                                                                    2610-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                     RETENTION PERIOD
                                                                         Dept.       RC       Final Dis.




2619          CHILD CARE CENTRE                            Master - Child Care
                                                                   2  3   D
              Includes records relating to the             Copy - All others
              provision of child care services                     2  0   D
              primarily for students attending
              Red Deer College.


- 0           Policy ............................................ 2    3                  AR
              [Includes sick policy, agreement – July 1996 Low Income]

- 1           General

- 2     Children – General *(Must have AB Family & Soc. Ser. Ministerial
Approval for Dest.)
- 2-1      Children’s Confidential Files – General
- 2-2      Health Nurse Information
- 2-3      Medicines and Allergies
- 2-4      Sign-In Sheets
- 2-5      HIV and Children ............................... 2   3   AR
- 2-6      HIV/AIDS Workshop .............................. 2   3   AR

- 3           Class Plans – General ............................. 2              0        D

- 4           Incident Reports .................................. 2              3        AR

-   5         Day Care – General ................................   2            0        D
-   5-1          Fees ...........................................   2            0        D
-   5-2          Newsletter .....................................   2            0        D
-   5-3          Parents Manual .................................   2            0        D
-   5-4          Waiting List ...................................   SO,                   D
-   5-5          Operator Claim Filled ..........................   2            0        D
-   5-6          City of Red Deer Day Care Subsidy Users ........   2            0        D

-   6         Integration Program – General [corr] ..............   2            3        AR
-   6-1          Attendance .....................................   2            0        D
-   6-2          Integration Plan ...............................   2            0        D
-   6-3          Profile Summary ................................   2            0        D

- 7           Early Childhood Services (E.C.S.) – General ....... 2              0        D
- 7-1            Co-ordinator’s Notes

- 8           Communication Option




                                                                        May 12, 1997

                                                                                      2619-1
RED DEER COLLEGE                                            FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




2619          CHILD CARE (Cont’d)                          Master – Child Care
                                                                   2  3   D
                                                           Copy – All Others
                                                                   2  0   D


-   9         Family Day Home – General ..........................   2 0                D
-   9-1          Fees ............................................   2 0                D
-   9-2          Newsletter ......................................   2 0                D
-   9-3          Parents Manual ..................................   2 0                D
-   9-4          Prospective Providers (Waiting) .................   SO,                D
-   9-5          Registered Children
-   9-6          Registered Providers
-   9-7          Subsidy Forms
- 9-R1           Red Deer College Family Dayhome – Registered Child
- 9-R2           Red Deer College Family Dayhome – Registered Dayhome Provider

- 10

- 11          Finances and Donations – General
- 11-1           Day-Care Allowance Forms
- 11-2           Family Subsidy

- 12          Menu Sheets ........................................ 2           0        D




                                                                     May 12, 1997

                                                                                    2619-2
RED DEER COLLEGE                                      FILE CLASSIFICATION PLAN
                                                  NUMERICAL LISTING
FILE NUMBER                  SUBJECT                            RETENTION PERIOD
                                                               Dept.   RC   Final Dis.




2620          CHILDREN'S SERVICE CENTRE              Master-Senior Admin
                                                             2  3   AR
              Includes records relating to this      Copy - All others
              resource centre which deals with               2  0   D
              special needs children.


- 0

- 1           General




                                                        December 19, 1995

                                                                        2620-1
RED DEER COLLEGE                                     FILE CLASSIFICATION PLAN
                                                    NUMERICAL LISTING
FILE NUMBER                   SUBJECT                            RETENTION PERIOD
                                                                 Dept.   RC   Final Dis.




2637          JOB PLACEMENT                            Master-Job    Placement
                                                               2     0   D
              Includes records relating to the         Copy - All    Others
              employment opportunities available               1     0   D
              to Red Deer College students, such
              as on-campus advertising of jobs,
              pre-screening service of student
              applications and resumes, set up
              interviews and provide interview
              facilities on campus and provides
              information on various job creation
              programs.



- 0

- 1           General

- 2           Employment Opportunities –
              (Case files filed by job title)




                                                                June 1, 1995

                                                                          2637-1
RED DEER COLLEGE                                  FILE CLASSIFICATION PLAN
                                                 NUMERICAL LISTING
FILE NUMBER                  SUBJECT                           RETENTION PERIOD
                                                              Dept.   RC   Final Dis.




2638          CAMPUS RECREATION                     Master-Education Prog
                                                    & Learning Effectiveness
              Includes records relating to the              2  3   AR
              delivery of programs to meet the      Copy - All Others
              recreational needs of students.               2  0   D


- 0

- 1           General




                                                       December 19, 1995

                                                                       2638-1
RED DEER COLLEGE                                  FILE CLASSIFICATION PLAN
                                                 NUMERICAL LISTING
FILE NUMBER                  SUBJECT                          RETENTION PERIOD
                                                              Dept.   RC   Final Dis.




2641          KEVIN SIROIS CENTRE                   Master-Dean-EP&LE
                                                            2  3   AR
              Includes records relating to the      Copy - All Others
              administration of this fitness                2  0   D
              centre.


- 0

- 1           General




                                                          October 9, 1996

                                                                       2641-1
RED DEER COLLEGE                                  FILE CLASSIFICATION PLAN
                                                 NUMERICAL LISTING
FILE NUMBER                  SUBJECT                          RETENTION PERIOD
                                                              Dept.   RC   Final Dis.




2645          ATHLETICS                             Master-Dean-EP&LE
                                                            2  3   AR
              Includes records relating to the      Copy - All Others
              delivery of athletic activities.              2  0   D


- 0

- 1           General




                                                          October 9, 1996

                                                                       2645-1
RED DEER COLLEGE                                          FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                    SUBJECT                                  RETENTION PERIOD
                                                                        Dept.   RC   Final Dis.




2655          COUNSELLING                                   Master - Counselling
                                                                    2  13 S/R
              Includes records relating to the              Copy - All others
              provision of counselling services                     2  0   D
              to students for social and personal
              concerns, educational and career
              counselling. Includes appointment books,
              student visits, statistics and background
              documentation.


- 0

- 1           General

- 2           Inclusive Post Secondary Education

- 3

- 4

- 5           Statistics

- 6           Student Visits

- 7           Student Support Centre

- 8

- 9

- 10

- 11

- 12

- 13




                                                                 February 9, 1999

                                                                                 2655-1
                                                           - 2655-2 added March 7, 2005
                                                          - 2655-7 added September 2003
RED DEER COLLEGE                                        FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                RETENTION PERIOD
                                                                    Dept.   RC   Final Dis.




2655          COUNSELLING (Cont’d)                        Master – Counselling
                                                                  2  13 S/R
                                                          Copy – All Others
                                                                  2  0   D


- 14          C.A.P./General Studies
              [CAP Recommendation Form
                    - Orig – Counselling
                    Access Centre – In student file]

- 15

- 16

- 17

- 18

- 19

- 20

- 21

- 22

- 23

- 24

- 25

- 26          Academic Advisement




                                                              February 9, 1999

                                                                             2655-2
RED DEER COLLEGE                                        FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                RETENTION PERIOD
                                                                     Dept.   RC   Final Dis.




2657          RECRUITMENT                                   Master - Recruitment
                                                                    2  3   AR
              Includes records relating to recruitment      Copy - All Others
              of students; development and implementation           2  0   D
              of strategies including pre-admission
              advising and liaison and College student
              orientation programs.


- 0           Policy

- 1           General

- 2           High School Visits

- 3           Procedures

- 4           Student Orientations

- 5           Student Tours




                                                                    June 1, 1995

                                                                              2657-1
RED DEER COLLEGE                                           FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




2665          DISABLED STUDENT SERVICES                      Master - Disabled
                                                             Student Services
              Includes records relating to providing                 2   0  D
              assistance and services for disabled           Copy - All Others
              students to ease the transition to college             SO, D
              life.


- 0

- 1           General ............................................ 2           3        SR

- 2           Individual Student Files (Filed Individually) ...... 2           10       D




                                                                      June 1, 1995

                                                                                    2665-1
RED DEER COLLEGE                                        FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                RETENTION PERIOD
                                                                    Dept.   RC    Final Dis.




2670          ABORIGINAL STUDENT SERVICES                 Master – CLSS
                                                                  2  3  SR
              Includes records relating to providing      Copy - All Others
              assistance and services for Aboriginal              2  0  D
              students to accommodate special needs.


- 0

- 1           General

- 2           Individual Student Files (Filed Alphabetically) ..... 2 13         SR




                                                              October 19, 2005

                                                                             2670-1
RED DEER COLLEGE                                         FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




2680          HEALTH CARE CENTRE                           Master – Health &
                                                           Wellness Centre
              Includes records relating to the                     2  3    AR
              delivery of services for students            Copy - All Others
              and staff such as health counselling,                2  0    D
              health assessments, resource materials
              on a wide variety of subjects, wellness
              issues, provision of education seminars
              and Safety and Occupational Health
              information.


- 0           Policy ............................................. 2           3        AR

- 1           General

- 2           Agencies – General

- 3           Forms – General ..................................... SO,                 D
- 3-1            Day Records

- 4           Health Information (Filed Alphabetically) ........... SO,                 D
              A -   Abuse
                    AIDS
                    Aging
                    Alcoholism
                    Allergy Shots
                    Alzheimer’s
                    Arthritis
                    Asthma

              B -   Birth Control
                    Blindness
                    Blood Donation
                    Blood Pressure

              C -   Cancer
                    Childhood Diseases
                    Chronic Fatigue Syndrome
                    Cocaine
                    Co-dependency
                    Contraceptives
                    Crime Prevention
                    CPR




                                                                    May 12, 1997

                                                                                    2680-1
RED DEER COLLEGE                                FILE CLASSIFICATION PLAN
                                               NUMERICAL LISTING
FILE NUMBER                     SUBJECT                     RETENTION PERIOD
                                                            Dept.   RC   Final Dis.




2680          HEALTH AND WELLNESS CENTRE          Master- Health &
              (Cont’d)                            Wellness Centre
                                                          2  3   AR
                                                  Copy – All Others
                                                          2  0   D

- 4           Health Information (Continued)
              D -   Diabetes
                    Diabetes Association
                    Drug Abuse

              E -   Eating Disorders
                    Epilepsy
                    Evalulife
                    Eye Disorders

              F -   Family Planning
                    Family Violence
                    Fetal Alcohol Syndrome
                    Fitness

              G -   Grief

              H -   Heart Health
                    Hypothermia

              L -   Life Style

              M -   Menopause
                    Menstruation

              N -   Nutrition

              P -   PMS
              R -   Rabies
                    Rape
                    Respiratory Disease




                                                           May 12, 1997

                                                                     2680-2
RED DEER COLLEGE                                        FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                  RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




2680          HEALTH AND WELLNESS CENTRE                   Master-Health &
              (Cont’d)                                     Wellness Centre
                                                                   2  3    AR
                                                           Copy – All Others
                                                                   2  0    D

- 4           Health Information (continued)
              S -   Scoliosis
                    Sexual Harassment
                    Sexuality
                    Sleeping Disorders
                    Smoking Cessation
                    Stress
                    STD
                    Suicide
                    Suicide Prevention

              T -   Tobacco

              V -   Viral Diseases

- 5           Employee Assistance Program
- 5-1            REACH
- 5-2            Peer Support

-   6         Monthly Displays/Stencils ........................... SO,                 D
-   6-1          January
-   6-2          February
-   6-3          March
-   6-4          April
-   6-5          May
-   6-6          June
-   6-7          July
-   6-8          August
-   6-9          September
-   6-10         October
-   6-11         November
-   6-12         December

- 7

- 8           Medical Records .................................... 2           8        D

- 9           Health Promotion Program ........................... 5 after year
                    - Tobacco Reduction                            end or
                                                                   Obsolete, D




                                                                   May 12, 1997

                                                                                    2680-3
RED DEER COLLEGE                                          FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                     SUBJECT                                  RETENTION PERIOD
                                                                         Dept.       RC       Final Dis.




                                                - 2680-9 added January 25, 2005
2713          STUDENT RECORDS                              Master-Registrar
                                                                   2  3   AR
              Includes records relating to the             Copy - All others
              administration and maintenance of                    2  0   D
              student records such as registration,
              admission, appeals of decisions affecting
              the status of students, and examinations.


- 0           Policy

- 1           General ............................................ 2             3        SR

- 2           Admissions – General ............................... 2             3        SR

- 2-D1           Deficiency Students ............................. 2             3        SR

- 2-P1           Prior Learning Assessment (PLA) ................. 2             3        AR

- 2-S1           Status Reports .................................. 2             3        SR

- 2-T1           Testing ......................................... 2             3        SR

- 3           Calendar – General ................................. 2             3        SR

- 3-A1           Academic Schedule

- 3-F1           Final Copy

- 3-P1           Proofs .......................................... 1             0        D

- 3-R1           Revisions ....................................... 1             0        D

- 4           Diplomas Not Picked Up ............................. 2             3        D

- 5           Enrolments – General ............................... 2             3        SR

- 5-A1           Attrition/Retention
- 5-A2           Attrition Students (Student Services)............ 2             3        SR

-   5-E1         Enrolment   Projections ........................... 2           3        D
-   5-E2         Enrolment   Statistics
-   5-E3         Enrolment   Studies
-   5-E4         Enrolment   Summary




                                                               September 25, 1997

                                                                                      2713-1
RED DEER COLLEGE                                        FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




2713          STUDENT RECORD (Cont’d)                      Master-Access Centre
                                                                   2  3   AR
                                                           Copy – All Others
                                                                   2  0   D
- 5-F1           Five Year Enrolment Projections ................ 2   3   D
- 5-F2           Foreign Student Count

- 5-H1           Head Counts (FTE’s)

- 5-Q1           Quota Programs

- 5-W1           Withdrawals/Retention

- 6           Examinations – General

- 6-C1     Challenge ............................ 90 days after
examination date, D
              ......................................................
provided no appeal is in progress

- 6-D1     Deferred ............................. 90 days after
examination date, D
              ......................................................
provided no appeal is in progress

- 6-E1           Exam Schedules ................................. 2            3        D

- 6-I1           Incompletes .................................... 2            3        D
- 6-I2           Invigilation ................................... 2            3        D

- 6-S1     Statistics ..................................... 2   3    AR
- 6-S2     Supplementals ........................ 90 days after
examination date, D
              ......................................................
provided no appeal is in progress

- 7           See 200-A3-3

- 8           Registration – General ............................ 2            3        SR
              (Includes Continuing Education Registration cards)

- 8-A1           Apprenticeship Registration ....M-Trades & MFG.. 2            3        D

- 8-R1           Registration Information........M–Registrar..... 2            3        D

- 9           Students – General ................................. 2           3        SR

- 9-A1     Academic Achievement ..................... Restricted to
Access Centre
- 9-A2     Advance Standing .........................        2  3   D
- 9-A3     Appeals ..................................        2  3   S/O

                                                             September 25, 1997

                                                                                    2713-2
RED DEER COLLEGE                                        FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                  RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




2713          STUDENT RECORDS (Cont’d)                     Master-Access Centre
                                                                   2  3   AR
                                                           Copy – All Others
                                                                   2  0   D


- 9-C1     Complaints....................................... 2 3    D
- 9-C2     Credit Banking............................ Restricted to
Access Centre
- 9-D1     Dean’s Honor Roll ........................ M-Dean
- 9-F1     Foreign Student Statistics
- 9-F2     Foreign Student Information ..................... 2 3    SR

- 9-L1           Letter of Recommendation ........................ 2           3        D

- 9-P1           Probationary Students (cat. B and c) ............ 2           3        D

- 9-R1           Records System – Students ....................... 2           3        SR

- 9-R1-1            Individual Student File –
                    Summer Language Program ............... M-Arts

- 9-R2           Revisions List................................... 2           3        D

- 9-S1           Statistics

- 10          See 298-2

- 11          See 875

- 12    Transcripts ................................. Restricted to
Access Centre

- 12-E1          Transcripts Evaluations
- 13    Grades [Credit weights] ..................... Restricted to
Access Centre

- 13-A1          Academic Standards




                                                                     May 12, 1997

                                                                                    2713-3
RED DEER COLLEGE                                        FILE CLASSIFICATION PLAN
                                                      NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC    Final Dis.




2713          STUDENT RECORDS (Cont’d)                        Master-Access Centre
                                                                      2  3   AR
                                                              Copy – All Others
                                                                      2  0   D

- 13-E1          Educational institute (Includes revisions)

- 13-G1     Grade Books ........................... M-Originator
               .................................... 90 days after
examination date, D
               .................................... Provided no appeal is
in progress

- 13-S1          Summer Language Program (Includes class lists)

- 14          Courses – General .................................. 2           3        SR
- 14-1           Transfers ....................................... 2           3        SR




                                                               September 25, 1997

                                                                                    2713-4
RED DEER COLLEGE                                         FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                  RETENTION PERIOD
                                                                      Dept.       RC       Final Dis.




2714          AWARDS, BURSARIES AND SCHOLARSHIPS           Master - Fin. Aid
                                                                   2  3   AR
              Includes records relating to the             Copy - All Others
              administration of awards, bursaries,                 2  0   D
              scholarships and other related funds
              to students of Red Deer College,
              including nominations, selection of
              recipients, and disbursement of funds.


- 0           Policy

- 1           General ........................................... 2           3        SR

- 2           Scholarships ad awards available .................. 2           3        D

- 3           Individual Awards (filed alphabetically)
              [includes Athletic, Bursary, Continuing & Entrance]

                 - Jimmie Condon
                 - Louise McKinney
                 - President’s Honor Roll .......... M-President
                 - Student Writer Proficiency ...... M- RDC Communications
                    ............................................. 2   0    AR
                 - Applications
                 (Athletics, Bursary, Continuing & Entrance)..... 2   3    D

- 3-L1
- 3-L2           Letters to Recipients .......................... 2           3        SR

- 4           Photos – Awards Ceremony




                                                             September 25, 1997

                                                                                   2714-1
RED DEER COLLEGE                                        FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                  RETENTION PERIOD
                                                                       Dept.       RC    Final Dis.




2731          RESIDENCES                                   Master - Residence
                                                                   2  4   D
              Includes records relating to the             Copy - All Others
              administration of housing for                        2  0   D
              students attending college.


- 0

- 1           General ............................................ 2           3        SR

- 2           Applications – General

- 2-A1           Accepted Applications

- 2-C1           Cancelled Applications

- 3           Apprentice Application and Information

- 4           Handicap Information

- 5           Housekeeping – General

- 5-C1           Checklists

- 5-D1           Damages

- 6           Notice to Tenants (Single Students)

- 6-N1           Notice to Townhouse Tenants

- 7           Rental Rates

- 8           Requests for Information

- 9           Residence Comparison Information

- 10          Residence Handbooks ................................ 2           3        SR

- 11          Residence Questionnaire ............................ 2           3        SR

- 12          Summer Conferences, etc. – General

- 12-B1          Bilingual Groups
- 12-B2          Billings
- 12-B3          Bookings

- 12-C1          Cancellations
- 12-C2          Contracts


                                                                   June 1, 1995

                                                                                    2731-1
RED DEER COLLEGE                                           FILE CLASSIFICATION PLAN
                                                       NUMERICAL LISTING
FILE NUMBER                   SUBJECT                                  RETENTION PERIOD
                                                                       Dept.   RC   Final Dis.




2731          RESIDENCES (Cont’d)                            Master – Residence
                                                                     2  4   D
                                                             Copy – All Others
                                                                     2  0   D


- 13          Summer Costs

- 14          Townhouse Applications and Information

- 15          Tenants Association – General

- 15-S1          Resident Assistant Applications and Information

- 15-T1          Tenants Association Executive Meetings,
                 Minutes, etc.
- 15-T2          Townhouse Tenants Meetings

- 16          Tenants Lists

- 17          Outstanding Rent

- 18          Maintenance (work orders)

- 19          Student Files

- 20          Parking




                                                                      June 1, 1995

                                                                                2731-2
RED DEER COLLEGE                                         FILE CLASSIFICATION PLAN
                                                        NUMERICAL LISTING
FILE NUMBER                  SUBJECT                                   RETENTION PERIOD
                                                                       Dept.       RC       Final Dis.




2735          FINANCIAL AID AND SPONSORED STUDENTS         Master - Fin. Aid
                                                                   2  4   SR
              Includes records relating to the             Copy - All Others
              administration of financial assistance               2  0   D
              to students by organizations other than
              Red Deer College.


- 0

- 1           General

- 2           Student Loans (filed individually) ................. 2           4        D
              [notice of assessments]

- 3           Banting Trust Fund

- 4           Grant Cheques ...................................... 2           4        D
- 4-1            Attendance Reports .............................. 2           0        D

- 5           Guide for Financial Assistance

- 6           Students Finance Board

- 7           Withdrawals ........................................ 2           8        D

- 8           VRDP – General (includes grades) ................... 2           0        D
- 8-1            Receipt of Cheques .............................. 2           4        D

- 9           Canada Employment & Immigration – General .......... 2           0        D
- 9-1            Attendance Reports .............................. 2           0        D
- 9-2            Student Files (filed alphabetically)

- 10          Statistics and Grades .............................. 2           0        D

- 11          Banks .............................................. 2           4        SR

- 12          Skills Development......................... M-Skills Dev. Dept.

- 13

- 14

- 15          Tuition Deferrals




                                                                 October 9, 1996

                                                                                    2735-1
RED DEER COLLEGE               FILE CLASSIFICATION PLAN
                              NUMERICAL LISTING
FILE NUMBER         SUBJECT                RETENTION PERIOD
                                           Dept.   RC   Final Dis.




2740          LAC

				
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